Page 1: Operating Instructions
General Settings Guide Getting Started Combined Function Operations User Tools (System Settings) Troubleshooting Other Function Entering Text Security Specifications Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in the "Copy Refer- ence"...
Page 2 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 4 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 5: What You Can Do With This Machine
What You Can Do with This Machine The following introduces the functions of this machine, and the relevant manu- als containing detailed information about them. Note ❒ Some functions many not be available depending on your machine type. Copier, Facsimile, Printer, and Scanner Functions This machine provides copier, fac- simile, printer, and scanner functions.
Page 6: Fax Transmission And Reception Through The Internet
Fax Transmission and Reception through the Internet xxx@xxx.com • You can send fax documents through e-mail by specifying the recipient's e-mail address (Trans- mitting Internet Fax). You can receive sent documents via Internet Fax, or from comput- ers (Receiving Internet Fax ). See Facsimile Reference<Basic Fea- tures>.
Page 7: Administrating The Machine (Security Functions)
Administrating the Machine (Security Functions) The security functions protect docu- ments from being copied without permission or unauthorized access via the network. See p.85 “Security”. Note ❒ This function is only available when the printer/scanner and fax units are installed. ❖...
Page 8: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ... i What You Can Do with This Machine... iii Copier, Facsimile, Printer, and Scanner Functions ... iii Paperless Fax Transmission... iii Fax Transmission and Reception through the Internet ... iv Using the Scanner in a Network Environment ... iv Administrating the Machine (Security Functions)...
Page 9 User Code (MFP) ... 45 Registering a New User Code... 45 Changing a User Code... 46 Deleting a User Code... 48 Displaying the Counter for Each User Code ... 49 Printing the Counter for Each User Code... 49 Clearing the Counter ... 50 Fax Destination ...
Page 10 7. Security Security... 85 Primary Security Functions ... 85 Extended Security Function ... 85 Operating Environment and Notes... 87 Operating Environment ... 87 For Administrator... 87 For User ... 87 8. Specifications Main Unit... 89 Other Items ... 92 Auto Document Feeder (ADF) ... 92 Paper Tray Unit (Tray 2) ...
Page 11: Copyrights And Trademarks
Copyrights and Trademarks Trademarks ® ® Microsoft , Windows and Windows NT soft Corporation in the United States and/or other countries. ® ® PostScript and Acrobat rated. Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group) and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc.
Page 12: Information About Installed Software
Information about Installed Software expat • The software including controller, etc. (hereinafter “software”) installed on this product uses the expat Version 1.95.2 (hereinafter “expat”) under the con- ditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the in- itial developer and copyright holder of the expat, free from these obligations.
Page 13 NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
Page 14 2. Authors Name List All product names mentioned herein are trademarks of their respective owners. The following notices are required to satisfy the license terms of the software that we have mentioned in this document: • This product includes software developed by the University of California, Berkeley and its contributors.
Page 15 Sablotron Sablotron (Version 0.82) Copyright (c) 2000 Ginger Alliance Ltd. All Rights Re- serve a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo- tron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.
Page 16 SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 17 Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as “derived from the RSA Data Security, Inc.
Page 18: How To Read This Manual
How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 19: Energy Star Program
ENERGY STAR Program The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Page 20 • Duplex Priority To conserve paper, the Duplex function (1-Sided → 2-Sided) can be selected preferentially when you turn on the operation switch or the main power switch, press the { { { { Clear Modes} } } } key, or the machine resets itself automatically. To change Duplex Priority mode, see Copy Reference.
Page 21: Getting Started
Guide to Components Exposure glass cover Lower this over originals. Auto Document Feeder See p.13 “Other Items”. Exposure glass Place originals face down here. Internal tray Copied, printed paper, or fax messages are delivered here. 1. Getting Started Ventilation holes Prevent overheating.
Page 22 Getting Started On indicator Lights when the operation switch is turned on, and goes off when the switch is turned off. Operation switch Press to turn the power on (the On indi- cator lights). To turn the power off, press again (the On indicator goes off).
Page 23: Other Items
Other Items • External Auto Document Feeder Feeds in originals automatically. • Internal Fax unit Allows you to use the facsimile function. Printer/Scanner unit Allows you to use the printer and scanner functions. Parallel port IEEE 1284 interface board Allows you to connect an IEEE 1284 cable. IEEE 1394 interface board Allows you to connect an IEEE 1394 cable.
Page 24 Getting Started Note ❒ You cannot install two or more of the options below: Parallel port IEEE 1284 interface board, IEEE 1394 interface board, IEEE 802.11b wireless LAN board, Bluetooth unit.
Page 25: Control Panel
Control Panel This illustration shows the control panel of the machine with fax, printer, and scanner installed. Fax function keys Reference Facsimile Reference <Basic Features> and Facsimile Reference <Advanced Features> { { { { Facsimile} } } } key Press to activate the facsimile function. Scanner/Fax function keys Reference Scanner Reference, Facsimile Refer-...
Page 26 Getting Started Main power indicator and On indicator The main power indicator lights when the main power switch is turned on. The On indicator lights when the operation switch is on. Important ❒ Do not turn off the main power switch while the On indicator is lit or blinking.
Page 27: Display
Display The display panel shows machine status, error messages, and function menus. Important ❒ A force or impact of more than 30 N (about 3 kgf) will damage the display. The copy display is set as the default screen when the machine is turned on. When you select or specify an item on the display, it is highlighted like Reading the Display and Using Keys This section explains how to read the display and use the Selection keys.
Page 28: Common Key Operations
Getting Started Common key operations The following keys are common to all screens: ❖ ❖ ❖ ❖ Key list [Cancel] [Exit] [Stop] [Yes] [Stop] Deletes a selected function or entered values, and then the previous display returns. The previous display returns. Stops a job in progress.
Page 29: Combined Function Operations
2. Combined Function Changing Modes Note ❒ You cannot switch modes in any of the following situations: • When scanning a fax message for transmission • During immediate transmission • When accessing User Tools • During On hook dialing for fax transmission •...
Page 30: System Reset
Combined Function Operations - System Reset The machine returns automatically to its initial condition when the job is fin- ished, after a certain period of time has elapsed. This function is called “System Reset”. Note ❒ You can change the System Reset time. See p.31 “System Auto Reset Timer”.
Page 31: Multi-Access
Multi-Access You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called “Multi-accessing”. This allows you to handle jobs efficiently, regardless of how the machine is being used.
Page 32 Combined Function Operations Function you want to se- Function in progress Memory Reception b Printing Re- ceived Data Receive Data Printing Using the control panel Scanning b…means that these functions can be used together. $…means that you can interrupt the current job with Function keys to proceed to a subsequent job.
Page 33: User Tools Menu (System Settings)
3. User Tools (System Settings) User Tools Menu (System Settings) Reference For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide. For details about parallel interface, see “System Settings (Parallel Connec- tion)”, Printer Reference 2. ❖...
Page 34: User Tools (System Settings)
User Tools (System Settings) ❖ ❖ ❖ ❖ Timer Settings (See p.31 “Timer Settings”.) Auto Off Timer Energy Saver Timer System Auto Reset Timer Copier Auto Reset Timer Facsimile Auto Reset Timer Scanner Auto Reset Timer Set Date Set Time ❖...
Page 35: User Tools Menu (System Settings)
Program/Change User Code Program Change Delete Address Book:Print List Destination List Group Destination List Quick Dial Label AOF (Always On) User Tools Menu (System Settings) Default Default (MFP) (Copier only) — — — — — —...
Page 36: Accessing User Tools (System Settings)
User Tools (System Settings) Accessing User Tools (System Settings) This section is for key operators in charge of this machine. User Tools allow you to change or set defaults. Note ❒ Operations for system settings dif- fer from normal operations. Al- ways quit User Tools when you have finished.
Page 37: Quitting User Tools
Accessing User Tools (System Settings) Quitting User Tools A A A A Press the { { { { User Tools/Counter} } } } key. ABU205S...
Page 38: Settings You Can Change With User Tools
User Tools (System Settings) Settings You Can Change with User Tools Reference To access User Tools, see p.26 “Accessing User Tools (System Settings)”. General Features ❖ ❖ ❖ ❖ Panel Tone The beeper (key tone) sounds when a key is pressed. Note ❒...
Page 39: Tray Paper Settings
❖ ❖ ❖ ❖ Measurement Unit You can switch the measurement between “mm” and “inch”. Note ❒ Default: Metric version: mm ❒ Inch version: inch Tray Paper Settings ❖ ❖ ❖ ❖ Tray Paper Size:Tray 1–2 Select the size of the paper loaded in the paper tray. •...
Page 40 User Tools (System Settings) ❖ ❖ ❖ ❖ Paper Type:Tray 1– 2 Set the display so you can see what type of paper is loaded in each paper tray. The print function uses this information to automatically select the paper tray.
Page 41: Timer Settings
Timer Settings ❖ ❖ ❖ ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called “Auto Off”. The machine status after the Auto Off operation is referred to as “Off mode”, or “Sleep mode”.
Page 42 User Tools (System Settings) ❖ ❖ ❖ ❖ Copier Auto Reset Timer Specify the time to elapse before copier mode resets. Note ❒ If [Off] is selected, the machine does not automatically switch to the user code entry screen. ❒ Default: On, 60 sec. ❒...
Page 43: Key Operator Tools
Key Operator Tools The key operator must set the following items (for settings or more information, contact the key operator): We recommend that the key operator program a key operator code when mak- ing settings. See p.33 “Key Operator Code”. ❖...
Page 44: Display/Print Counter
User Tools (System Settings) ❖ ❖ ❖ ❖ Extended Security Specify whether or not to use the security function. Note ❒ Default : Off ❒ You have to set a 6-digit key operator code to enable Extended Security. See p.33 “Key Operator Code”. Reference For details about security, see p.85 “Security”.
Page 45 Select [Display/Print Counter] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 46 User Tools (System Settings) ❖ ❖ ❖ ❖ Address Book Management You can add, change, or delete user information in the Address Book, and fac- simile/scanner functions destinations. For details about these operations, see p.45 “User Code (MFP)”, p.52 “Fax Destination”, and p.57 “E-mail Destination”.
Page 47 ❖ ❖ ❖ ❖ Program/Change/Delete Group You can register multiple users in a group. This allows you to easily control registered users in each group. For details about operations, see p.62 “Registering Destinations to a Group”. • [Program/Change] This registers new groups, or changes the group name or registration number.
Page 48: User Code (For Machines With Copier Function Only)
User Tools (System Settings) User Code (For machines with copier function only) Register user codes to restrict copier functions to certain users, and check on their use of copier functions. Registering a New User Code A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } }...
Page 49: Changing A User Code
Changing a User Code Note ❒ Even if you change a user code, the counter value will not be cleared. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 50: Displaying The Counter For Each User Code
User Tools (System Settings) F F F F Select [Per User Code] or [All User Codes] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 51: Printing The Counter For Each User Code
Printing the Counter for Each User Code You can print out the counter for each user code. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 52: Address Book
User Tools (System Settings) Address Book Registering user information, such as fax numbers and e-mail addresses, in the Address Book allows you to man- age them together. Important ❒ Address Book data is stored in memory. It can be lost if there is some kind of memory failure.
Page 53: Registering Destination Information
❖ ❖ ❖ ❖ Items to register • User Name Reference p.43 “Registering the desti- nation name” p.44 “Registering Sender In- formation” • Fax Settings Reference p.43 “When using the fax function” • E-mail Settings Reference p.43 “When using the fax function”...
Page 54: Registering Sender Information
User Tools (System Settings) ❖ ❖ ❖ ❖ When using the scanner function • E-mail Register e-mail addresses in the Address Book. To send scan files by e-mail, select the desti- nation from the Destination List, so you can specify the e- mail address.
Page 55: User Code (Mfp)
User Code (MFP) Register user codes to restrict the fol- lowing functions to certain users, and check their use of each function: • Copier • Facsimile • Scanner • Printer Note ❒ The number of copies scanned in using the scanner function is counted for each user code.
Page 56: Changing A User Code
User Tools (System Settings) E E E E Select [Program/Change] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 57 E E E E Select [Program/Change] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 58: Deleting A User Code
User Tools (System Settings) Deleting a User Code A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 59: Displaying The Counter For Each User Code
M M M M Press the { { { { User Tools/Counter} } } } key. Displaying the Counter for Each User Code You can check the counter made un- der each function's user code. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } }...
Page 60: Clearing The Counter
User Tools (System Settings) Note ❒ Repeat this step when you want to print more than one counter. C Press the { { { { OK} } } } key. D Press the { { { { Start} } } } key. The counter list prints out.
Page 61 Note ❒ Repeat this step when you want to clear more than one counter. C Press the { { { { OK} } } } key. A confirmation message ap- pears. D Press [Yes]. T h e “ C o u n t e r h a s b e e n ”...
Page 62: Fax Destination
User Tools (System Settings) Fax Destination Register fax destinations, so you do not need to enter them each time, and can send documents scanned in using the fax function. • It is easy to select the fax destina- tion if you register a “User (Destina- tion) Name”...
Page 63 E E E E Select [Program/Change] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 64: Changing A Registered Fax Destination
User Tools (System Settings) C Select [On] or [Off] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 65: Deleting A Registered Fax Destination
G G G G Select [Display Destination List] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 66 User Tools (System Settings) F F F F Press [Search]. Note ❒ You can also enter the registra- tion number of the user (desti- nation) using the number keys or the Quick Dial keys. After en- tering the number, press the { { { { OK} } } } key, and then proceed to step ❒...
Page 67: E-Mail Destination
E-mail Destination Register e-mail destinations, so you do not need to enter e-mail addresses every time, and can send scan files by e-mail, or send fax documents by In- ternet Fax. You can also receive a Transmission Result Report by e-mail when you use the User Transmission function to send an Internet Fax.
Page 68 User Tools (System Settings) F F F F Enter the registration number you w a n t t o p r o g r a m u s i n g t h e number keys or the Quick Dial keys, and then press the { { { { OK} } } } key.
Page 69: Changing A Registered E-Mail Destination
M M M M Enter the sender's password us- ing the number keys, and then press the { { { { OK} } } } key. Note ❒ You can enter up to eight digits. N N N N Press the { { { { Cancel} } } } key. O O O O Press the { { { { OK} } } } key.
Page 70: Deleting A Registered E-Mail Destination
User Tools (System Settings) J J J J Press [Dest.]. K K K K Select [E-mail Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. L L L L Enter the new e-mail address us- ing the number keys and the...
Page 71 Note ❒ Select [Program/Change] if you want to delete only the e-mail address. ❒ Select [Delete] if you want to de- lete all user information. F F F F Press [Search]. Note ❒ You can also enter the registra- tion number of the user (desti- nation) using the number keys or the Quick Dial keys.
Page 72: Registering Destinations To A Group
User Tools (System Settings) Registering Destinations to a Group Register destinations to a group to easily control registered fax and e- mail address for each group. To group destinations, the groups must be registered beforehand. Note ❒ You can register up to 10 groups. Registering a New Group A A A A Press the { { { { User Tools/Counter} } } } key.
Page 73: Registering A Destination To A Group
H H H H Press the { { { { OK} } } } key. The “ ” message ap- Programmed pears, and then the “Group” dis- play returns. I I I I Press the { { { { User Tools/Counter} } } } key. Registering a Destination to a Group A A A A...
Page 74: Removing A Destination From A Group
User Tools (System Settings) K K K K Select [Program Group] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 75: Displaying The Destinations Registered In Groups
J J J J Press [Dest.]. K K K K Select [Program Group] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 76 User Tools (System Settings) Reference For details about entering t e x t , s e e p . 8 3 “ E n t e r i n g Text”. C Press the { { { { OK} } } } key. D Select the group you want to display using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 77: Changing A Group Name
Changing a Group Name A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 78: Deleting A Group
User Tools (System Settings) Searching to select a registered group by registration number A Select [Search by Registration No.] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 79 B Enter the characters of the des- tination you want to delete us- ing the number keys and the Quick Dial keys, and then press the { { { { OK} } } } key. Reference For details about entering t e x t , s e e p .
Page 80: Using The Search Function To Select A Destination
User Tools (System Settings) Using the Search Function to Select a Destination You can use the search function to se- lect a registered destination by name, registered number, user code, fax number or e-mail address. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } }...
Page 81 D Select the user (destination) you want to change or delete using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 82 User Tools (System Settings) Searching to select a registered destination by fax number A Select [Search by Fax No.] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 83: Troubleshooting
If Your Machine Does Not Operate As You Want The following chart gives explanations of common problems and messages. If other messages appear, follow the instructions displayed. Note ❒ For further “Troubleshooting”, refer to the other manuals for this machine. See p.i “Manuals for This Machine”.
Page 84 Troubleshooting Problem Cannot print in duplex mode. You forgot your key opera- tor code. Causes Solutions You cannot use paper in For duplex printing, select Tray 1-2 the bypass tray for duplex in copier mode or with the printer printing. driver.
Page 85: Clearing Misfeeds
x Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared.
Page 86 Troubleshooting displayed displayed displayed ABU040S...
Page 87: Changing The Paper Size
Changing the Paper Size Preparation Be sure to select the paper size with User Tools. If you do not, mis- feeds might occur. See p.29 “Tray Paper Size:Tray 1–2”. Reference For details about paper sizes and types, see p.94 “Copy Paper”. Changing the Paper Size of the Paper Tray (Tray 1) A A A A...
Page 88: Changing The Paper Size In The Paper Tray Unit (Tray 2)
Troubleshooting F F F F Square the paper and load it in the tray. Important ❒ Be sure to load the paper under the roller. ❒ Do not stack paper over the lim- it mark. G G G G While pressing the release lever, adjust the side fences to the new paper size.
Page 89 " × 14"L or When loading 8 " × 14"L size paper A Pull the back fence off from the tray. B Place it in the corner pocket on the left. D D D D While pressing the release lever, adjust the side fences.
Page 90: Selecting The Paper Size With User Tools
Troubleshooting Selecting the Paper Size with User Tools A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 91: Other Function
Other Function Displaying the Total Counter You can display the total counter val- ue used for all functions. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [Counter] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 92 Other Function...
Page 93: Entering Text
Entering Text This section describes how to enter characters. When you enter a charac- ter, it appears at the cursor position. If there is a character already at the cur- sor position, the newly entered char- acter appears before it. Available Characters •...
Page 94 Entering Text Entering letters A A A A Press the { { { { Shift} } } } key to switch be- tween uppercase and lowercase. B B B B Press a Quick Dial keys. A letter is entered and the cursor moves along one space.
Page 95: Security
Security Confidential information is always at risk of being copied without permission or subject to unauthorized access through the network. To protect documents from such intrusion, not only can passwords be set, but also the Extended Security function can be used to strengthen security. For those who require increased document protection, we recommend the Ex- tended Security function.
Page 96 Security A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. C C C C Select [Key Operator Tools] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 97: Operating Environment And Notes
Operating Environment and Notes Security for this machine is assured on the premises that the machine is used un- der the following conditions: Operating Environment • The condition of the machine is normal. (For example, it is not damaged, modified, or lacking components.) •...
Page 98 Security...
Page 99: Specifications
Main Unit ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
Page 100 Specifications ❖ ❖ ❖ ❖ Copy paper size: • Tray: A4L, B5 JISL, A5K, 8 • Bypass: A4L, A5KL, B5 JISL, 8 "×10 "L, 8"×13"L, 8 "×9 "L, 3 • Bypass (custom size): Vertical: 90 – 216 mm, 3.55" – 8.50" Horizontal: 139 –...
Page 101 ❖ ❖ ❖ ❖ Copy paper capacity: • Tray 1: 250 sheets (80 g/m • Bypass: 100 sheets (80 g/m ❖ ❖ ❖ ❖ Power consumption: Main unit only Warm up Less than 0.9 kW Stand-by About 70 Wh During printing About 350 Wh Maximum Less than 0.9 kW...
Page 102: Other Items
Specifications Other Items Auto Document Feeder (ADF) ❖ ❖ ❖ ❖ Mode: • ADF mode ❖ ❖ ❖ ❖ Original size: • A4L – A5KL " × 14"L – 5 • 8 ❖ ❖ ❖ ❖ Original weight: • One-sided originals: 52 – 105 g/m ❖...
Page 103: Paper Tray Unit (Tray 2)
Paper Tray Unit (Tray 2) ❖ ❖ ❖ ❖ Paper weight: 60 – 90 g/m (16 – 24 lb.) ❖ ❖ ❖ ❖ Paper size: " × 14"L, 8 A4L, 8 ❖ ❖ ❖ ❖ Maximum power consumption: 15 W (power is supplied from the main unit) ❖...
Page 104: Copy Paper
Specifications Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Paper tray 1 Paper tray unit Bypass Standard tray Sizes Custom sizes Paper weight: 80 g/m When you set custom size paper in the bypass tray, You can specify the size. See Copy Reference.
Page 105: Unusable Paper
Important ❒ If you use damp or curled paper, a misfeed might occur. In such a case, try turning over the paper stack in the paper tray. If there is no improvement, change to copy paper with less curl. Note ❒...
Page 106: Paper Storage
Specifications Note ❒ Do not use any of the following kinds of paper or a misfeed might occur. • Bent, folded, or creased paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper that has low stiffness •...
Page 107: Index
INDEX Accessing User Tools (System Settings) , 26 Address Book , 42 Print List , 37 Address Book Management , 36 ADF , 13 , 92 AOF (Always On) , 37 Auto Document Feeder , 13 , 92 Auto off timer , 31 Auto reset timer , 31 copier , 32 facsimile , 32...
Page 108 Key Counter Management , 33 Key Operator Code , 33 Key Operator Tools , 33 Key Repeat , 28 Lower right cover , 12 Main power indicator , 11 Main power switch , 11 Main unit , 89 Measurement Unit , 29 Multi-access , 21 On indicator , 12 Operating environment , 87...
Page 109 MEMO...
Page 110 MEMO B129-6708...
Page 112 Type for DSm415/LD015/Aficio 1515 Type for DSm415f/LD015f/Aficio 1515F Type for DSm415pf/LD015spf/Aficio 1515MF Printed in China B129-6708...
Page 113 1515/1515PS/1515F/1515MF Placing Originals Copying Troubleshooting User Tools (Copier Features) Remarks Specifications Read this manual carefully before you use this product and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine.
Page 114 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 115 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 116 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 117 TABLE OF CONTENTS Manuals for This Machine ... i Notice ...1 How to Read This Manual ...2 Safety Information ...3 Safety During Operation...3 Positions of R R WARNING and R Control Panel...7 Display ...8 Turning On the Power ... 10 Turning On the Main Power ...
Page 118 3. Troubleshooting If Your Machine Does Not Operate As You Want... 33 When a Message Is Displayed... 33 If You Cannot Make Clear Copies... 34 If You Cannot Make Copies As You Want ... 35 When Memory Is Full ... 36 B Loading Paper ...
Page 119: Notice
Notice Important Do not make copies of any item for which copying is prohibited by law. Copying the following items is normally prohibited by local law: Bank billes, revenue stamps, bonds, stock certificates, bank drafts, checks, pass- ports, driver's licenses. Notice To Wireless LAN Interface (optional) Users Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Direc-...
Page 120: How To Read This Manual
How to Read This Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 121: Safety Information
Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 122 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.
Page 123: Positions Of R R R R Warning And R R R R Caution Labels
Positions of R R WARNING and R Labels This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. The inside of this machine gets very hot. Do not touch the inside. Doing so could result in a burn.
Page 124 Note ❒ The anti-condensation heater is optional. For details, contact your service rep- resentative.
Page 125: Control Panel
Control Panel ❖ ❖ ❖ ❖ Copier only ❖ ❖ ❖ ❖ Fax, printer and/or scanner installed { { { { Copy} } } } key Press to activate the copier function. Indicators Display errors and machine status. • h: Error indicator See “Control Panel”, General Settings Guide.
Page 126: Display
On indicator Lights when the operation switch is on. Reference p.10 “Turning On the Power” Operation switch Press to turn the power on. The On indi- cator lights. To turn the power off, press again. Note ❒ This key is inactivate during scanning or while setting defaults.
Page 127 Reading the Display and Using Keys The display is not touch sensitive. Use the following keys to select the keys and items displayed on the screen. Selection keys Correspond to items at the bottom line on the display. Example: when the combine function is •...
Page 128: Turning On The Power
Turning On the Power This machine has two power switch- ❖ ❖ ❖ ❖ Operation switch (right side of the control panel) Press to activate the machine. When the machine has finished warming up, you can operate the machine. ❖ ❖ ❖ ❖ Main power switch (left side of the ma- chine) Turning off this switch makes the main power indicator on the right...
Page 129: Turning Off The Power
Turning Off the Power A A A A Make sure the exposure glass cov- er, or ADF (Auto Document Feed- er) is in the right position. B B B B Press the operation switch. The On indicator goes off. Note ❒...
Page 130: Saving Energy
Saving Energy • Low Power/Auto Off The machine automatically enters Low Power mode automatically after a job is finished, and the se- lected time elapsed. A f te r a s p e c if ie d p e r io d h a s passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 131: Placing Originals
Originals Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Original location Original size Exposure glass Up to A4L A4L – A5KL ❖ ❖ ❖ ❖ Inch version Original location Original size Exposure glass Up to 8 "...
Page 132: Sizes Selectable As Regular Size Originals
Placing Originals Note ❒ The original might become dirty if it is written with a pencil or a similar tool. Sizes Selectable as Regular Size Originals You can select the following original sizes on the display: A4L, B5 JIS (Japan Industrial Standard)L, A5KL, 8 "...
Page 133: Placing Originals
Placing Originals Note ❒ Take care to place originals only af- ter any correction fluid and ink has completely dried. Not taking this precaution could cause marks on the exposure glass that will be cop- ied onto paper. Reference For original sizes you can set, see p.13 “Originals”...
Page 134: Placing Regular Size Originals
Placing Originals Placing Originals in the ADF Note ❒ Do not stack originals over the lim- it mark on the side fence of the ADF. ❒ The last page should be on the bot- tom. ❒ Do not place anything on the ADF cover, doing so could cause a mal- function.
Page 135: Placing Custom Size Originals
D D D D Select the paper size using the scroll keys, and then press the { { { { OK} } } } key. The “ ” message appears. Accepted When the regular size originals settings are registered, appears at the top of the copy dis- play.
Page 136 Placing Originals D D D D Enter the horizontal size of the original using the number keys, and then press the { { { { OK} } } } key. Note ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key, and then enter the value again.
Page 137: Copying
Basic Procedure A A A A If the machine has user codes set, enter a user code (up to eight dig- its) using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key. The machine is ready to copy.
Page 138: Copying From The Bypass Tray
Copying Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, thick paper, enve- lopes and copy paper that cannot be loaded in the paper trays. Important ❒ Paper of 357 mm in length, or larg- er, is likely to jam, crease, or not feed in properly.
Page 139 C C C C Insert the paper with the side you want to copy facing down, and then adjust the paper guide with the paper size. Horizontal size Vertical size Extender Paper guides Note ❒ If the guides are not flush against the copy paper, images might be skewed or paper mis- feeds might occur.
Page 140: When Copying Onto Regular Size Paper
Copying When copying onto regular size paper A A A A Make sure the bypass tray is se- lected. Note ❒ If any other paper tray is select- ed, using { { { { U U U U } } } } or { { { { T T T T } } } } to select the bypass tray.
Page 141: When Copying Onto Envelopes
F F F F Enter the vertical size of the origi- nal using the number keys, and then press the { { { { OK} } } } key. The “ ” message appears. Accepted When copying onto special paper A A A A Make sure the bypass tray is se- lected.
Page 142 Copying E E E E Select the envelope size from [C6 L ] [C5 envL L ] [DL envL envL then press the { { { { OK} } } } key. The “ ” message appears. Accepted F F F F Press the { { { { #} } } } key.
Page 143: Copier Functions
Copier Functions Adjusting Image Density You can adjust copy image density to match your originals. If you require darker or lighter cop- ies, adjust image density accordingly. A A A A Press the { { { { Lighter} } } } or { { { { Darker} } } } key to adjust the density.
Page 144: Selecting Copy Paper
Copying Selecting Copy Paper Choose the tray containing the paper you want to copy onto: a paper tray or the bypass tray. A A A A Select the paper tray or bypass tray using { { { { U U U U } } } } or { { { { T T T T } } } } . The selected tray and the paper size appear.
Page 145: Zoom
C C C C Select a ratio using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. The “...
Page 146: Sort
Copying Sort You can scan originals into memory and automatically sort copies. Copies are assembled as sequentially ordered sets. A A A A Press the { { { { Sort} } } } key. Note ❒ When canceling the Sort func- tion, press the { { { { Sort} } } } key, and make sure the { { { { Sort} } } } key indica- tor is off.
Page 147: Duplex
Duplex ❖ ❖ ❖ ❖ 1 Sided → → → → 2 Sided Copies 2 one-sided pages onto 1 two-sided page. Original orientation and completed copies The resulting copy image will differ according to the orientation in which you place the originals (vertical K or horizontal L ).
Page 148: One-Sided Combine
Copying B Select the copy orientation us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. The “...
Page 149: Two-Sided Combine
To select the orientation Note ❒ You can select the original ori- entation when [Always Specify] is selected in [Orientation] under [Copier Features] (User Tools). See p.44 “Orientation”. A Select the orientation using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 150 Copying To select the orientation Note ❒ You can select the original ori- entation when [Always Specify] is selected in [Orientation] under [Copier Features] (User Tools). See p.44 “Orientation”. A Select the original orientation using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 151: Troubleshooting
If Your Machine Does Not Operate As You Want When a Message Is Displayed The following chart contains explanations for common messages. If other mes- sages appear, follow the instructions as they are displayed. Note ❒ For messages not listed here, see General Settings Guide. Message Cannot dup.
Page 152: If You Cannot Make Clear Copies
Troubleshooting If You Cannot Make Clear Copies Problem Copies appear dirty. The reverse side of an orig- inal image is copied. A shadow appears on cop- ies if you use pasted origi- nals. The same copy area is dirty whenever making copies. Copies are too light.
Page 153: If You Cannot Make Copies As You Want
If You Cannot Make Copies As You Want This section explains causes and remedies when copy results are not as expect- ❖ ❖ ❖ ❖ Basic Problem Causes You cannot combine sever- Selected functions cannot al functions. be used together. ❖...
Page 154: When Memory Is Full
Troubleshooting When Memory Is Full Messages Memory is full. [Print] scanned orig., [Clear] to cancel/clear memory. [Clear][Print] Note ❒ Copying will stop and this message will be displayed when the memory is full. Reset * orig., then press [Resume] to scan and copy the re- maining originals.
Page 155: B Loading Paper
B Loading Paper Reference For paper types and sizes, see Gen- eral Settings Guide. Loading Paper Note ❒ You can change the paper size, see General Settings Guide. ❒ This illustration shows Tray 1. A A A A Pull the paper tray out slowly un- til it stops.
Page 156: D Adding Toner
Troubleshooting D Adding Toner When D appears, it is time to add toner. Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 157: Removing Toner
Removing Toner ABU033S ABU034S • 1: Open the front cover of the machine. • 2: Lift the green lever. • 3: Push the green lever, and then gently pull out the holder. • 4: Press the toner bottle back to raise its top, and then gently pull it out.
Page 158: Inserting Toner
Troubleshooting Inserting Toner ABU035S ABU036S • 1: Hold the new bottle horizontally and shake it from side to side five or six times. 2: Remove the black cap. Note ❒ Do not remove the black cap before shaking. ❒ Do not remove the inner cap. •...
Page 159: User Tools (Copier Features)
4. User Tools (Copier Features) Accessing User Tools (Copier Features) This section is for key operators in charge of this machine. Key operators can change or make default settings. Note ❒ Be sure to quit User Tools and re- turn to the initial copy display when all settings are complete.
Page 160: Quitting User Tools
User Tools (Copier Features) D D D D Change settings by following in- structions on the display, and then press the { { { { OK} } } } key. The “ Programmed pears. Note ❒ To discontinue the operation and return to the initial display, press the { { { { User Tools/Counter} } } } key.
Page 161: Settings You Can Change With User Tools
Settings You Can Change with User Tools Auto Tray Switching If you load paper of the same size and in the same orientation in two trays, the machine automatically shifts to the other tray when the first tray runs out of paper. This function is called "Auto Tray Switching".
Page 162: Orientation
User Tools (Copier Features) Orientation • You can select the original orienta- tion when making Combine cop- ies. Note ❒ Default: Do not Specify ❒ When you select [Always Specify], you must select the orientation of originals. Max. Number of Sets The maximum copy quantity can be set between 1 and 99 using number keys.
Page 163: Preset R/E Priority
Preset R/E Priority You can set the ratio with priority when [R/E] is selected. Note ❒ Default: • Metric version: 71% • Inch version: 65% Duplex Margin You can specify left margin on the back side of copies, and top margin on the front side.
Page 164 User Tools (Copier Features)
Page 165: Remarks
Do's and Don'ts R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the ma- chine, you should take care that the power cord will not be dam- aged under the machine. Important ❒...
Page 166: Where To Put Your Machine
Remarks Where to Put Your Machine Machine Environment Choose your machine's location care- fully. Environmental conditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from hu- midity and dust. Otherwise a fire or an electric shock might occur. •...
Page 167: Moving
Moving R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the ma- chine, you should take care that the power cord will not be dam- aged under the machine. R CAUTION: •...
Page 168: Access To The Machine
Remarks Access to the Machine Place the machine near the power source, providing the clearance areas shown. Rear: 1 cm (0.4") or more Right: 1 cm (0.4") or more Front: 75 cm (29.6") or more Left: 1 cm (0.4") or more Note ❒...
Page 169: Maintaining Your Machine
Maintaining Your Machine If the exposure glass, exposure glass cover, or ADF belt is dirty, copy clari- ty may be reduced. Clean these parts if they are dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth.
Page 170 Remarks...
Page 171: Specifications
Combination Chart The combination chart below shows which functions can be used together. When you read the chart, see the following table: ❍ These functions can be used together. These functions cannot be used together. The second function selected will be the function you are working in.
Page 172: Supplementary Information
Specifications Supplementary Information ❖ ❖ ❖ ❖ Bypass Tray Copy • The following paper sizes can be selected as standard sizes: A4L, A5KL, B5 JISL, 8 "×10 "L, 8"×13"L, 8 "×9 "L, 3 • When the beeper is turned off, it will not sound if you insert paper into the bypass tray.
Page 173 ❖ ❖ ❖ ❖ Inch version Ratio (%) 200 (enlarge area by 4) 155 (enlarge area by 2) 50 (reduce area by ❖ ❖ ❖ ❖ Zoom • The reproduction ratios you can specify are 50–200%. • You can select a ratio regardless of the size of an original or copy paper. With some ratios, parts of the image might not be copied or margins will appear on copies.
Page 174 Specifications ❖ ❖ ❖ ❖ Combine • When using this function, the machine selects the reproduction ratio auto- matically. This reproduction ratio depends on original sizes, if specified, or copy paper sizes. • If the calculated ratio is under the minimum ratio, it is automatically ad- justed to within available range.
Page 175: Index
INDEX 1 sided 2 pages → combine 1 side , 30 1 sided 4 pages → combine 2 side , 31 1 sided → 2 sided , 29 Accessing User Tools , 41 Adding toner , 38 ADF , 16 Adjusting image density , 25 Auto off , 12 Auto tray switching , 43...
Page 176 Paper loading , 37 Photo , 25 Placing custom size originals , 17 Placing originals , 15 in ADF , 16 on exposure glass , 15 Placing regular size originals , 16 Power , 10 Power connection , 49 Preset reduce/enlarge , 26 , 54 Preset R/E priority , 45 Quitting User Tools , 42 Reading display , 9...
Page 177 MEMO...
Page 178 MEMO B129-6600...
Page 179 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON.
Page 180 RICOH COMPANY, LTD. 15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111 Overseas Affiliates U.S.A. RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000 The Netherlands RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111 United Kingdom RICOH UK LTD.
Page 181 Printer Reference 1 Getting Started Preparing to Print For safe and correct use of this machine, please be sure to read the Safety Information in the "Copy Reference" before you use it. Operating Instructions...
Page 182 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 183 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 184 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 185 TABLE OF CONTENTS Manuals for This Machine ... i How to Read This Manual ...1 1. Getting Started Control Panel...3 Reading the Display and Using Keys...4 2. Preparing to Print Preparing the Machine ...6 Connecting the Machine ...6 Setting Paper on the Bypass Tray ...8 Installing the Software...
Page 187: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 188 Names of Major Components and Software The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 professional→ DeskTop- Binder V2 Lite/professional • ScanRouter V2 Lite and ScanRouter V2 professional (optional)→ ScanRouter V2 Lite/professional...
Page 189: Getting Started
Control Panel { { { { Printer} } } } key Press to activate the printer function. Indicators Displays errors and machine status. h: Error indicator. See Network Guide and General Settings Guide. B: Load Paper indicator. See Copy Refer- ence.
Page 190: Reading The Display And Using Keys
Getting Started Reading the Display and Using Keys This section explains how to read the display and using the selection key for the initial display. Note ❒ The copy display is set as the default screen when the machine is turned on. You can change the settings in [System Settings].
Page 191: Preparing To Print
This section gives instructions for connecting the machine and computer, config- uring the machine, and installing software. ❖ ❖ ❖ ❖ When operating the machine with a USB connection, parallel connection, or IEEE 1394 (SCSI print) connection • Connect the machine and computer using a USB cable, a parallel cable, or an IEEE 1394 (SCSI print) cable.
Page 192: Preparing The Machine
Preparing to Print Preparing the Machine Connecting the Machine Reference For information about connection using Ethernet and wireless LAN, see "Confirming the Connection", Network Guide. For information about connection using Bluetooth that comes with the optional Blue- tooth interface unit. Requirements Before using this machine, make sure all environmental and electrical re-...
Page 193 Connecting the Machine to the host using the parallel cable/IEEE 1394 (SCSI print) cable Connect the machine to the host com- puter using the optional IEEE 1284 in- terface board or optional IEEE 1394 interface board. This machine does not come with a parallel cable to con- nect the machine to the host compu- ter.
Page 194: Setting Paper On The Bypass Tray
Preparing to Print Setting Paper on the Bypass Tray This section gives instructions for set- ting paper on the bypass tray. Use the bypass tray to print onto OHP trans- parencies, labels, thick paper, and en- velopes that cannot be loaded in the paper tray.
Page 195 C C C C Gently insert paper face down into the bypass tray. Extender Paper guides Note ❒ Do not stack paper over the lim- it mark, otherwise a skewed im- age or misfeeds might occur. ❒ Open out the extender to sup- port paper sizes larger than A4 L, 8 "×11"...
Page 196: Printer Driver Help
Preparing to Print D Select [Bypass Paper Size], and then press the { { { { OK} } } } key. E Select the paper size using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 197 G G G G Enter the horizontal size of the paper using the number keys, and then press the { { { { OK} } } } key. H H H H Press the { { { { User Tools/Counter} } } } key. Setting thick paper or OHP transparencies Note...
Page 198: Setting Envelopes
Preparing to Print Setting envelopes A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [System Settings] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 199: Installing The Software
Installing the Software This manual assumes you are familiar with general Windows procedures and practices. If you are not, see the operating instructions that come with Windows for details. The procedure for installing the print- er driver depends on the connection with the computer.
Page 200: Quick Install
Preparing to Print The following table shows the printer drivers and software that can be in- stalled using Auto Run: Auto Run Quick Install Net- work connec- tion with TCP/IP PCL 6 ❍ printer driver PCL 5e printer driver RPCS™ ❍...
Page 201 Important ❒ If your system is Windows NT 4.0, we recommend that you upgrade the Windows NT 4.0 operating system to Service Pack 4 or later before installing the PCL 6/5e or RPCS™ printer drivers. Contact your Windows retailer for more in- formation about latest versions.
Page 202: Installing The Pcl 6/5E And Rpcs™ Printer Driver
Preparing to Print • Windows XP Professional and Windows Server 2003 On the [Start] menu, click [Printers and Faxes]. The [Print- ers and Faxes] window ap- p e a r s . R i g h t - c l i c k t h e machine icon, and then click [Rename].
Page 203 • Windows NT 4.0 PCL 6: \DRIVERS\PCL6\ NT4\(Language)\DISK1\ PCL 5e: \DRIVERS\PCL5E\ NT4\(Language)\DISK1\ RPCS™: \DRIVERS\RPCS\ NT4\(Language)\DISK1\ A A A A Quit all applications running. B B B B Insert the CD-ROM into the CD- ROM drive. Auto Run will start the installer. C C C C Select a language for the interface language, and then click [OK].
Page 204 Preparing to Print ❖ ❖ ❖ ❖ NetBEUI Click [NetBEUI], and then click [Search]. A list of machines that can be used with NetBEUI ap- pears. Select the machine you want to use, and then click [OK]. Note ❒ NetBEUI cannot be used under Windows XP or Windows Server 2003.
Page 205 ❖ ❖ ❖ ❖ User Code User codes are eight digit codes that allow you to keep track of printing done under each code. To use this feature, the network administrator should assign user codes and inform users of them before they install the printer driver.
Page 206: Setting Up Options - Pcl 6/5E And Rpcs
Preparing to Print Note ❒ If you cannot set the items on the [Recovery/Parallel Printing] tab, follow the procedure be- low. Click [Cancel] to close the [Port Settings] dialog box. Start SmartDeviceMonitor for Client, and then right- click the SmartDevice- Monitor for Client icon on the taskbar.
Page 207 RPCS™ printer driver A A A A On the [Start] menu, point to [Set- tings], and then click [Printers]. The [Printers] window appears. Note ❒ If using Windows XP Profes- sional or Windows Server 2003, click the [Printers and Faxes] win- dow on the [Start] menu.
Page 208: Installing The Postscript 3 Printer Driver
Preparing to Print Note ❒ The printer driver with the se- lected language will be in- stalled. ❒ The printer driver will be in- stalled in English if you select the following languages: Cesti- na, Magyar, Polski, Portugues, Suomi, and Russian. D D D D Click [PostScript 3 Printer Driver].
Page 209 A A A A Quit all applications that are run- ning. B B B B Insert the CD-ROM into the CD- ROM drive. Auto Run will start the installer. C C C C Select a language for the interface language, and then click [OK]. The following languages are avail- able: Cestina (Czech), Dansk (Dan- ish), Deutsch (German), English...
Page 210 Preparing to Print A A A A On the [Start] menu, point to [Set- tings], and then click [Printers]. The [Printers] window appears. Note ❒ In Windows XP Professional or Windows Server 2003, click the [Printers and Faxes] window on the [Start] menu.
Page 211 Note ❒ The printer driver with the se- lected language will be in- stalled. ❒ The printer driver will be in- stalled in English if you select the following languages: Cesti- na, Magyar, Polski, Portugues, Suomi, and Russian. D D D D Click [PostScript 3 Printer Driver].
Page 212 Preparing to Print • When bidirectional transmission is running, machine status and infor- mation can be viewed by opening the printer driver screen. To support bidirectional transmis- sion, the following conditions are re- quired: ❖ ❖ ❖ ❖ When connecting with USB 2.0 •...
Page 213: Mac Os - Installing The Postscript 3 Printer Driver And Utilities
❖ ❖ ❖ ❖ When connecting with a parallel cable • The computer must support bi- directional transmission. • The machine must be set to bidi- rectional transmission. • The machine parallel port and computer parallel port are con- nected using a parallel interface cable that supports bidirection- al transmission.
Page 214 Preparing to Print C C C C In the [Select a PostScript Printer:] list, click the name of the machine you want to use. D D D D Click [Setup]. E E E E Click [Select PPD...]. F F F F Click the printer description file you want to use, and then click [Select].
Page 215: Mac Os X - Installing The Postscript 3 Printer Driver
Installing screen fonts A A A A Start the Macintosh. B B B B Insert the CD-ROM into the CD- ROM drive. C C C C Double-click the CD-ROM icon. D D D D Double-click the [Mac OS 8 and 9] folder.
Page 216: Installing The Printer Driver Using Usb
Preparing to Print Installing the Printer Driver Using USB This section gives basic instructions for installing printer drivers using USB. The printer drivers can be in- stalled from the CD-ROM that comes with this machine. Preparation Make sure that all other applica- tions are closed and the computer is not printing before installation.
Page 217 Windows 2000/XP and Windows Server 2003 - Installing the printer driver using Limitation ❒ Installing a printer driver requires the Administrators permission. When you install a printer driver, log on using an account that has Administrator permission. When the USB interface cable is used for the first time, the [Found New Hard- ware Wizard] dialog box appears, and Windows 2000/XP's USB Printing...
Page 218: Installing The Printer Driver Using Ieee 1394
Preparing to Print H H H H Close the Desktop Printer Utility. Installing the Printer Driver Using IEEE 1394 Printing using a SCSI print device with the optional IEEE 1394 interface board is possible under Windows 2000/XP or Windows Server 2003. Preparation Make sure that all other applica- tions are closed and the computer...
Page 219 E E E E Hold down the left { { { { SHIFT} } } } key and insert the CD-ROM into the CD-ROM drive. Keep the left { { { { SHIFT} } } } key held down until the computer has fin- ished accessing the CD-ROM.
Page 220 Preparing to Print • Windows Me In the [Add New Hardware Wiz- ard] dialog box, confirm that [Windows has found the follow- ing new Hardware: IEEE SBP-2 Device] is displayed, and click [ Recommended search for a bet- ter driver [Recommended]], and then click [Next].
Page 221: Installing Smartdevicemonitor For Client/Admin
When “Driver Files Search Results” appears, click [Disa- ble the device. The Add/Remove Hardware Wizard in the Control Panel can be used to complete the driver installations.], and then click [Finish]. Installing SmartDeviceMonitor for Client/Admin Limitation ❒ If your operating system is Win- dows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing software using Auto Run re-...
Page 222 Preparing to Print C C C C Select a language for the interface language, and then click [OK]. The following languages are avail- able: Cestina (Czech), Dansk (Dan- ish), Deutsch (German), English (English), Espanol (Spanish), Fran- cais (French), Italiano (Italian), Magyar (Hungarian), Nederlands (Dutch), Norsk (Norwegian), Pol- ski (Polish), Portugues (Portu-...
Page 223: Software And Utilities Included On The Cd-Rom
Software and Utilities Included on the CD- There are two CD-ROMs that come with this machine. • Printer Drivers and Utilities • Operating Instructions for Print- er/Scanner The CD-ROM labeled “Printer Driv- ers and Utilities” is mainly used for machine printer functions. In this manual, “CD-ROM”...
Page 224: Software And Utilities
Preparing to Print ❖ ❖ ❖ ❖ PCL printer drivers Two kinds of PCL printer drivers: PCL 6 and PCL 5e, are included on the CD-ROM that comes with this machine. These drivers allow the computer to communicate with the machine via a printer lan- guage.
Page 225 ❖ ❖ ❖ ❖ USB Printing Support This utility is for the USB 2.0 inter- face. Install this to use USB on computers running Windows 98 SE/Me. For information about in- stallation, see p.30 “Installing the Printer Driver Using USB”. ❖...
Page 226: Index
INDEX 1394 Utility , 38 Acrobat Reader , 39 Macintosh, installing , 28 Bidirectional transmission , 25 Bypass tray , 8 CD-ROM , 37 Connection Ethernet board connection , 6 IEEE 1394 interface board connection , 6 Parallel interface connection , 6 USB connection , 6 Control Panel , 3 Control panel , 4...
Page 227 Screen fonts Macintosh, installing , 29 SCSI print , 32 SmartDeviceMonitor for Admin , 35 , 38 SmartDeviceMonitor for Client , 35 , 38 Software Quick Install , 14 Thick Paper printing, bypass tray , 11 USB connection printer driver, installing , 30 USB Printing Support , 39 Windows 2000/XP and Windows Server 2003 PCL 5e, installing , 16...
Page 228 MEMO...
Page 229 MEMO...
Page 230 MEMO B683-8617...
Page 231 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
Page 232 Printed in The Netherlands GB GB B683-8617...
Page 233 Printer Reference 2 Setting Up the Printer Driver and Canceling a Print Job Troubleshooting Printer Features Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "Copy Reference" before you use it. Operating Instructions...
Page 234 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 235 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 236 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 237 TABLE OF CONTENTS Manuals for This Machine ...i How to Read This Manual ...1 1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties... 3 Windows 95/98/Me - Accessing Printer Properties ... 3 Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties ... 4 Windows NT 4.0 - Accessing Printer Properties ...
Page 239: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 240 Major Components and Software Major options of this machine are referred to as follows in this manual: • IEEE 1394 Interface Board Type B→ IEEE 1394 interface board • IEEE 802.11b Interface Unit Type D→ IEEE 802.11b interface unit • IEEE 1284 Interface Board Type A→ IEEE 1284 interface board •...
Page 241: Setting Up The Printer Driver And Canceling A Print Job
1. Setting Up the Printer Driver and Canceling a Print Job Accessing Printer Properties Windows 95/98/Me - Accessing Printer Properties Changing default settings A A A A On the [Start] menu, point to [Set- tings], and then click [Printers]. The [Printers] window appears. B B B B Click the icon of the machine w h o s e d e f a u l t y o u w a n t t o...
Page 242: Windows 2000/Xp And Windows Server 2003 - Accessing Printer Properties
Setting Up the Printer Driver and Canceling a Print Job Windows 2000/XP and Windows Server 2003 - Accessing Printer Properties Changing default settings - Printer properties Limitation ❒ Changing machine settings requires Manage Printers permission. Mem- bers of Administrators and Power Users groups have Manage Printers permission by default.
Page 243: Windows Nt 4.0 - Accessing Printer Properties
D D D D Make the settings you require, and then click [OK]. Note ❒ Settings you make here are used as default for all applications. Making settings from an application To make settings for a specific appli- cation, open the [Print] dialog box from that application.
Page 244 Setting Up the Printer Driver and Canceling a Print Job Changing the default settings - Default document properties Limitation ❒ Changing machine settings requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
Page 245: Macintosh - Setting Up For Printing
Macintosh - Setting Up for Printing Making paper settings from an application A A A A Open the file you want to print. B B B B On the [File] menu, click [Page Set- up]. The [AdobePS Page Setup] dialog box appears.
Page 246: Canceling A Print Job
Setting Up the Printer Driver and Canceling a Print Job Canceling a Print Job Windows - Canceling a Print A A A A Double-click the printer icon on the Windows taskbar. A window appears, showing all print jobs currently queued for printing.
Page 247: Macintosh - Canceling A Print Job
Macintosh - Canceling a Print Mac OS A A A A Double-click the printer icon on the desktop. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel. B B B B Select the name of the job you want to cancel.
Page 248 Setting Up the Printer Driver and Canceling a Print Job G G G G Press [Current]. • [Current]: cancels the print job currently being processed. • [Resume]: resumes printing jobs. A confirmation message appears. H H H H Press [Yes] to cancel the print job. Note ❒...
Page 249: Troubleshooting
Error & Status Messages on the Display This section describes the principal messages that appear on the display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see ‘Turning On the Power’, Copy Refer- ence.
Page 250 Troubleshooting ❖ ❖ ❖ ❖ Alert messages Messages/Second messages Add toner Out of toner. Follow instructions inside and replace toner. Change Tray # to the follow- ing setings: xxx yyy Connect failed:IEEE802.11b Turn power off, check card Collate cancelled. Collate: Page max. Cover Open Cover is open as shown.
Page 251 Messages/Second messages Ethernet Board Error An error has occurred in the Ethernet interface. Exceeded max. print size. The page images to be printed exceed the maximum print ar- Press FormFeed/JobReset I/O buffer overflow. The maximum size of the I/O buffer has been exceeded. Load paper in Tray # There is no paper in the select- ed paper tray.
Page 252 Troubleshooting Messages/Second messages Paper Tray is in use. DToner is almost empty Add toner Tray # Error Unauthorized user access. USB Error Causes The specified paper tray is in Wait until the other function use by another function, such has finished using the speci- as the copier function.
Page 253: The Machine Does Not Print
The Machine Does Not Print Possible Cause Is the power on? Check the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. If not, press { { { { f Is the machine online? Does the Printer key stay If so, check the error message on the display and take required ac- red?
Page 254 Troubleshooting Possible Cause When using wireless LAN, is the LED on the wireless LAN card lit or blinking? Is the wireless LAN being used in ad hoc mode? Did you change the option settings on the machine? Solutions Confirm the orange LED is lit, and the green LED is lit or blinks during transmission.
Page 255 Problem Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ ❖ ❖ ❖ When the machine is connected to the computer using the print job? the interface cable Check the machine port settings are correct.
Page 256 Troubleshooting Problem Solutions ❖ ❖ ❖ ❖ Network connection Is the Data In indicator blinking or lit after starting Contact your network administrator. the print job?
Page 257: Other Printing Problems
Other Printing Problems Problem The print on the If [Toner Saving] is selected on the [Print Quality] tab in the printer driver, the entire page is fad- entire page will be faded when printed. Note ❒ In PostScript 3, click [Advanced...] on the [Paper/Quality] tab, and then se- lect [Toner Saving 1] or [Toner Saving 2] in [Print Mode] in the [Advanced] di- alog box.
Page 258 Troubleshooting Problem When using Win- Make sure the application's paper size and orientation settings match those dows 95/98/Me, of the printer driver. Windows If a different paper size and orientation are set, select the same size and ori- 2000/XP, or Win- entation.
Page 259 Problem It takes a long Photographs and other data intensive pages take a long time for the ma- time to complete a chine to process, so simply wait when printing such data. print job. Changing the following settings with the printer driver may help speed up printing: •...
Page 260 Troubleshooting Problem It takes too much The data is so large or complex that it takes time to process. If the Data In time to resume indicator is blinking, data is being processed. Simply wait until printing printing. resumes. The machine was in Energy Saver mode. To resume from Energy Saver mode, it has to warm up, and this takes time.
Page 261: Printer Features
Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • Paper Input • List/Test Print • Maintenance • System •...
Page 262 Printer Features Menu System See p.31 “System”. Host Interface See p.33 “Host Interface”. PCL Menu See p.33 “PCL Menu”. PS Menu See p.35 “PS Menu”. Default Print Error Report Auto Continue Memory Overflow Memory Usage Duplex Copies Edge Smoothing Toner Saving Printer Language Sub Paper Size Page Size...
Page 263: Adjusting Printer Features
Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.
Page 264: Printer Features Parameters
Printer Features Printer Features Parameters Paper Input ❖ ❖ ❖ ❖ Bypass Paper Size The size of the paper set in the by- pass tray. Reference For more information about pa- per sizes that can be set in the bypass tray, see General Settings Guide.
Page 265 Interpreting the configuration page System Reference ❖ ❖ ❖ ❖ Unit Number Displays the serial number assigned to the board by its manufacturer. ❖ ❖ ❖ ❖ Total Memory Displays the total amount of memory (SDRAM) installed on the printer. ❖...
Page 266 Printer Features PCL Menu Displays the settings made under PCL Menu. Reference p.33 “PCL Menu” PS Menu Displays the settings made under PS Menu. Reference p.35 “PS Menu” Host Interface Displays the settings made under the Host Interface menu. When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page.
Page 267: Maintenance
Maintenance ❖ ❖ ❖ ❖ Menu Protect This procedure lets you protect menu settings from accidental change. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations. In a net- work environment, only adminis- trators can make changes to menu settings.
Page 268 Printer Features Canceling Menu Protect A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [Printer Features] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 269: System
System ❖ ❖ ❖ ❖ Print Error Report Select this to have an error report printed when a printer or memory error occurs. • On • Off Note ❒ Default: Off ❖ ❖ ❖ ❖ Auto Continue You can select this to enable Auto Continue.
Page 270 Printer Features ❖ ❖ ❖ ❖ Printer Language Normally, the machine should be set to Auto. If the printer language cannot be detected in Auto, the language specified by Default Printer Lang. is selected. • Auto • PCL • PS Note ❒...
Page 271: Host Interface
❖ ❖ ❖ ❖ Edge-Edge Print Select this to maximize the printa- ble area by minimizing the white space along the edges, to approxi- mately 0.04 inches (1 mm). • Off • On Note ❒ Default: Off ❖ ❖ ❖ ❖ Default Printer Lang. You can set the default printer lan- guage if the machine cannot find the printer language automatical-...
Page 272 Printer Features ❖ ❖ ❖ ❖ Font Number You can set the ID of the default font you want to use. • 0 to 50 by 1 Note ❒ Default: 0 ❖ ❖ ❖ ❖ Point Size You can set the point size you want to use for the selected font.
Page 273: Ps Menu
PS Menu ❖ ❖ ❖ ❖ Data Format You can select a data format. • Binary • TBCP Limitation ❒ This setting is not effective when operating the machine with a parallel, USB, or EtherTalk con- nection. ❒ When operating the machine with a parallel or USB connec- tion, if binary data is sent from the printer driver, the print job...
Page 274 Printer Features...
Page 275: Appendix
Collate If you select the collate function on the printer driver, the machine will store print data in memory and automatically collate the printouts. The collate function can be turned on or off from the printer driver. Limitation ❒ You cannot use the bypass tray with this function. ❖...
Page 276: User Defined Pages
Appendix User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL printer driver only. ❒ If [User Defined Pages] in [Paper Selection:] is selected on the [Paper] tab, [Layout:] cannot be selected.
Page 277: System Settings (Parallel Connection)
System Settings (Parallel Connection) Interface Settings/Parallel Interface ❖ ❖ ❖ ❖ Parallel Timing Specifies the timing for the parallel interface. Normally, you do not need to change this setting. • ACK inside • ACK outside • STB down Note ❒ Default: ACK outside ❖...
Page 278: Specifications
Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Resolution Interface Network protocol Printer language Fonts Memory Operating systems sup- ported by this machine Required network cable To use NetBEUI, use the SmartDeviceMonitor port. Specifications PCL 6 : 600 dpi PCL 5e: 300 dpi, 600 dpi...
Page 279: Options
Options Limitation ❒ Only one optional interface can be installed in the machine at a time. There- fore, the optional IEEE 1394 interface board, the optional IEEE 802.11b inter- face unit (wireless LAN board), the optional IEEE 1284 interface board and the optional Bluetooth interface unit cannot be installed concurrently.
Page 280 Appendix IEEE 802.11b Interface Unit Type D ❖ ❖ ❖ ❖ Transmission spec.: Based on IEEE 802.11b (wireless LAN) ❖ ❖ ❖ ❖ Protocol: TCP/IP, NetBEUI, IPX/SPX, AppleTalk Note ❒ SmartDeviceMonitor and Web browser are supported. ❖ ❖ ❖ ❖ Data transfer speed: Auto select from below speed 1Mbps, 2Mbps, 5.5Mbps, 11Mbps ❖...
Page 281 INDEX BlueTooth Unit Type 2238 , 42 Canceling a job Macintosh , 9 Windows , 8 Configuration page , 26 Control panel Printer Features, adjusting , 23 Data In indicator , 17 , 21 , 22 Display error messages , 11 Error messages , 11 Fonts , 40 Host Interface , 33...
Page 282 B683-8630...
Page 284 GB GB B683-8630...
Page 285 Scanner Reference Network Scanner Preparations for Use as a Network Scanner Setting Originals Sending Scan Files by E-mail Using the Network Delivery Scanner Function Using the Network TWAIN Scanner Function Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "Copy Reference"...
Page 286 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.
Page 287 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ The manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 288 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder V2 Lite, and the operating en- vironment for DeskTopBinder V2 Lite in detail.
Page 289 TABLE OF CONTENTS Manuals for This Machine ...i How to Read This Manual ...1 Symbols ... 1 Names of Major Components and Software ... 1 1. Network Scanner Outline... 3 E-mail ... 3 Network Delivery Scanner... 4 Network TWAIN Scanner ... 5 Control Panel...
Page 290 5. Using the Network Delivery Scanner Function Preparation for Delivering...47 Network Delivery Scanner Screen ... 48 Delivering Scan Files... 50 Delivery Procedure...50 Checking the Status of Delivery ... 60 6. Using the Network TWAIN Scanner Function Preparation for Using the Network TWAIN Scanner...61 Network TWAIN Scanner Screen...61 Scanning Originals ...62 Functions of the TWAIN Driver ...64...
Page 291: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations required before op- erating.
Page 293: Network Scanner
Outline The machine can be used as a network scanner. As a network scanner, the machine can send scan files by e-mail, operate as a net- work delivery scanner, and operate as a network TWAIN scanner. E-mail Scan files that are attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.
Page 294: Network Delivery Scanner
Network Scanner Network Delivery Scanner The machine is used as a delivery scanner with ScanRouter V2 Lite/Profession- al. Scan files are stored in the delivery server and delivered to the folders of cli- ent computers on the same network. Reference p.47 “Using the Network Delivery Scanner Function”...
Page 295: Network Twain Scanner
Network TWAIN Scanner The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 (IP over 1394) [optional], or IEEE 802.11b (Wire- less LAN) [optional]). Reference p.61 “Using the Network TWAIN Scanner Function” This machine The scanning function of the machine can be used from a client computer via a net-...
Page 296: Control Panel
Network Scanner Control Panel This illustration shows the control panel when options are installed. { { { { Search Destination} } } } key Press to search for the destination from the Destination List. { { { { Check Destination} } } } key Press to check the destinations currently selected.
Page 297: Reading The Display And Using Keys
Quick Dial keys Press to select the registered destination with a single touch, or to enter letters and symbols. Reference For more information, see General Settings Guide. Note ❒ You can register up to 16 destinations using the Quick Dial keys. { { { { Lighter} } } } and { { { { Darker} } } } keys Press to change the image density setting.
Page 298 Network Scanner...
Page 299: Preparations For Use As A Network Scanner
2. Preparations for Use as a To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network. Reference First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.
Page 300 Preparations for Use as a Network Scanner ❖ ❖ ❖ ❖ Send Settings For explanations of settings, see p.14 “Send Settings”. Settings Send TWAIN Standby Settings Time File Type Priority Compression Print&Del. Scanner Journal Max. E-mail Size Divide & Send E-mail E-mail Informatn.
Page 301 D D D D Select a setting using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. Example: TWAIN Standby Time setting E E E E Change the settings.
Page 302: Scan Settings
Preparations for Use as a Network Scanner Scan Settings This section explains how to set the defaults for scan settings. The scan settings consist of the fol- lowing. For the list about settings and defaults, see p.9 “Scanner Features”. ❖ ❖ ❖ ❖ Default Scan Settings Resolution and scan size can be set.
Page 303: Destination List Settings
Selecting a custom size When selecting [Custom Size] as the scan size, follow the procedure be- low. A A A A Select [Custom Size] on the Scan Size screen using the scroll keys, and then press the { { { { OK} } } } key. B B B B Enter the width of the original us- ing the number keys.
Page 304: Send Settings
Preparations for Use as a Network Scanner Send Settings This section explains how to set the defaults for sending settings and how the machine switches to the network TWAIN scanner function. The send settings consist of the fol- lowing. For the list about settings and defaults, see p.9 “Scanner Features”.
Page 305 ❖ ❖ ❖ ❖ Divide & Send E-mail This function is effective only when [On] is selected for [Max. E- mail Size]. When an e-mail with an attached file exceeds the size specified in [Max. E-mail Size], select whether or not to divide the file and send us- ing more than one e-mail.
Page 306: Installing Software
Preparations for Use as a Network Scanner Installing Software The machine comes with three CD-ROMs containing various software. The CD-ROM labeled “Scanner Driver & Document Management Utilities” con- tains the necessary software to use the machine as a network scanner. The CD- ROM labeled “Printer Driver &...
Page 307 The installing sequence using Auto Run is as follows. Installation Sequence Insert the CD-ROM. TWAIN Driver Ver.3 TWAIN The installer starts up. ScanRouter V2 Lite ScanRouter Select V2 Lite the software. Install all at once, or select and install individually. DeskTopBinder V2 Lite installation DeskTopBinder...
Page 308: Software For Using A Network Twain Scanner
Preparations for Use as a Network Scanner Software for Using a Network TWAIN Scanner To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver. If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite.
Page 309: Software For Using The Network Delivery Scanner Function
Software for Using the Network Delivery Scanner Function To use the machine as a network delivery scanner, it is essential to install Scan- Router V2 Lite on the delivery server. To check an in-tray or retrieve files, it is necessary to install DeskTopBinder V2 Lite on the client computer. Use Auto Run for installation.
Page 310: Software Supplied On Cd-Rom
Preparations for Use as a Network Scanner Reference For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2 Lite. Software Supplied on CD-ROM List of files CD-ROM Wizard for the TWAIN driver and utilities Drive Drivers Utility...
Page 311 • Memory Operating system minimum operation memory + 8 MB (64 MB or more recommended) • Hard disk space 100 MB or more • Display resolution 800 × 600 pixels, 256 colours or higher • Network protocol TCP/IP DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with ap- plications, and existing files.
Page 312 Preparations for Use as a Network Scanner • Hard disk space 50 MB or more (200 MB or more recommended) • Display resolution 800 × 600 pixels, 64K colours or higher • Network protocol TCP/IP ❖ ❖ ❖ ❖ Software installed with DeskTopBinder V2 Lite •...
Page 313 • Hardware PC/AT compatible • CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended) • Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional...
Page 314 Preparations for Use as a Network Scanner...
Page 315: Setting Originals
This chapter explains the procedure for placing originals on the exposure glass and in the Auto Document Feeder (ADF), and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.
Page 316: Placing On The Exposure Glass
Setting Originals When scanning using the e-mail function or Speci- the delivery scanner fy the function orien- (Specified on the con- tation. trol panel screen) When scanning using the TWAIN scanner function (Specified in the Scan- ner Control dialog box) The original displayed on a computer Placing on the Exposure Glass...
Page 317: Placing In The Auto Document Feeder
❖ ❖ ❖ ❖ When placing the original so that the top edge touches the top left of the exposure glass When using the machine as a network TWAIN scanner, this orientation is the standard set- ting for the TWAIN driver. Nor- mally, use this orientation for placing originals.
Page 318 Setting Originals ❖ ❖ ❖ ❖ When placing the top edges of the originals first When using the machine as a network TWAIN scanner, this orientation is the standard set- ting for the TWAIN driver. Nor- mally, use this orientation for placing originals.
Page 319: Original Orientation
Original Orientation To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation must be set when placing the original. When using the e-mail function or the network delivery scanner function, settings are made on the control panel of the machine.
Page 320: Scanning Originals In Several Times Using The Exposure Glass
Setting Originals Scanning Originals in Several Times using the Exposure Glass A A A A Place the originals. Reference p.25 “Placing Originals” Note ❒ Originals are scanned in order. Place them from the first page. B B B B Make settings for scanning area and original orientation.
Page 321: Sending Scan Files By E-Mail
4. Sending Scan Files by E- Scan files can be sent from this machine to a specified destination using e-mail. This chapter explains the preparation for sending scan files by e-mail, various display screens, procedures for sending, and how to check the sending result when this function is used.
Page 322: E-Mail Screen
Sending Scan Files by E-mail E-mail Screen These screens are shown when using the machine for e-mail . ❖ ❖ ❖ ❖ Main display ❖ ❖ ❖ ❖ When a destination is selected E-mail icon ( ) Indicates that the E-mail screen is dis- played.
Page 323: Sending Scan Files By E-Mail
Sending Scan Files by E-mail Procedure for Sending by E- mail Scan files are sent after specifying scan settings and destinations. A A A A Press the { { { { Scanner} } } } key. B B B B If the user codes are set, enter a user code using the number keys, and then press the { { { { #} } } } key.
Page 324 Sending Scan Files by E-mail Using a Quick Dial key to select a destination A Press the Quick Dial key in which the destination is regis- tered. Reference For more information about how to register the destina- tion, see General Settings Guide.
Page 325 D Select the destination using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. E To select more destinations, re- peat steps A A A A to D D D D .
Page 326 Sending Scan Files by E-mail C Enter a 3-digit registration number that has been assigned to a destin ation using the number keys, and then press the { { { { OK} } } } key. D Press the { { { { OK} } } } key. E To select more destinations, re- peat steps A A A A to D D D D .
Page 327 Manual entry of an e-mail address A Press [Manual]. B Enter the e-mail address. Note ❒ It is possible to use letters, numbers, and periods. The symbols ()\,;:” cannot be used. Reference For information about how to enter characters, see Gener- al Settings Guide.
Page 328 Sending Scan Files by E-mail H H H H Specify the e-mail sender. To specify a sender, you can select it using the Quick Dial key, search for and select it from the Destina- tion List, or select it by specifying a registration number.
Page 329 C For receiving a return receipt confirmation, select [On] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 330 Sending Scan Files by E-mail Note ❒ When a sender's password is set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the { { { { OK} } } } or { { { { #} } } } key.
Page 331 D Press the { { { { OK} } } } key. The “ ” message ap- Accepted pears, and then the Return Re- ceipt screen returns. E For receiving a return receipt confirmation, select [On] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 332 Sending Scan Files by E-mail D Press the { { { { OK} } } } key. The “ Accepted pears, and then the Return Re- ceipt screen returns. E For receiving a return receipt conformation, select [On] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 333 D Select the sender using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 334 Sending Scan Files by E-mail Manual entry of a subject A Select [Manual Input] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 335: Checking The Status Of E-Mail
Checking the Status of E-mail The status of the last 50 sendings can be checked. For every new sending record after 50, the oldest record is deleted. Important ❒ When the main power switch is turned off, all records are deleted. Note ❒...
Page 336 Sending Scan Files by E-mail...
Page 337: Using The Network Delivery Scanner Function
5. Using the Network Delivery Scan files can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.
Page 338: Network Delivery Scanner Screen
Using the Network Delivery Scanner Function Set Destination Information, Sender Information, and connected devices Install Client Computer Software Network Delivery Scanner Screen These screens are shown when using the machine as a network delivery scanner. ❖ ❖ ❖ ❖ Main display ❖...
Page 339 Note ❒ Press the { { { { Check Destination} } } } key to check the selected destination. ❒ Group destinations are denoted by this symbol ( ] E-mail/Network Delivery Scanner Press to switch between the network delivery scanner function and the e- mail function.
Page 340: Delivering Scan Files
Using the Network Delivery Scanner Function Delivering Scan Files Delivery Procedure Scan files are delivered after scan set- tings and destinations are specified. If necessary, you can select a sender and a subject. A A A A Press the { { { { Scanner} } } } key. B B B B If the user codes are set, enter a user code using the number keys,...
Page 341 Note ❒ When using ScanRouter V2 Lite/Professional, the Destina- tion List is updated automati- cally. Using a Quick Dial key to select a destination A Press the Quick Dial key in which the destination is regis- tered. Reference For more information about how to register the destina- tion, see General Settings Guide.
Page 342 Using the Network Delivery Scanner Function Reference For information about how to enter characters, see Gener- al Settings Guide. D Select the destination using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 343 B Select [Search by Registration No.] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. C Enter a 3-digit registration number that has been assigned to a destin ation using the...
Page 344 Using the Network Delivery Scanner Function D Select the destination using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 345 G G G G Specify the sender (scan file de- liver source) if necessary. To specify a sender, you can search for and select it from the Destina- tion List, or select it by specifying a registration number. A Press [Options]. B Select [Sender's Name] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 346 Using the Network Delivery Scanner Function Searching to select a sender by name A Press the { { { { Search Destination} } } } key. B Select [Search by Name] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 347 When selecting a sender from Destination List A Press the { { { { Search Destination} } } } key. B Select [Display Destination List] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 348 Using the Network Delivery Scanner Function B Select [Search by Registration No.] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 349: When Selecting A Subject From The List
Manual entry of a subject A Select [Manual Input] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 350: Checking The Status Of Delivery
Using the Network Delivery Scanner Function Checking the Status of Delivery The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted. Important ❒ When the main power switch is turned off, all records are deleted.
Page 351: Using The Network Twain Scanner Function
6. Using the Network TWAIN This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.
Page 352: Scanning Originals
Using the Network TWAIN Scanner Function Scanning Originals This section explains how to scan originals using the network TWAIN scanner function. A A A A Start DeskTopBinder V2 Lite, and then select the scanner driver. A On the [Start] menu, point to [Program], point to [DeskTop- Binder V2], and then click [Desk- TopBinder V2].
Page 353 Note ❒ For advanced settings, click [Detail] to display the Detail window. For information about the Detail window, see TWAIN driver Help. C According to the settings of [Document] and [Orientation:], change the other setting of the [Document] group. Reference p.29 “For a Network TWAIN Scanner”...
Page 354: Functions Of The Twain Driver
Using the Network TWAIN Scanner Function Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver: ❖ ❖ ❖ ❖ Automatic Tilt Correction This function automatically cor- rects character strings that were scanned slanted.
Page 355: Appendix
Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.
Page 356: Max. Number Of Addresses Which Can Be Specified
Appendix Max. Number of Addresses Which Can Be Specified The number of addresses which can be specified at a time when sending The number of addresses which can be registered in the list The max. number of files which can be scanned The max.
Page 357: Troubleshooting
Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.
Page 358: When An Error Message Appears On The Control Panel
Appendix When an Error Message Appears on the Control Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative.
Page 359 Message Exceeded max.memory capa. Scanning will be cancelled. Scanned data will be cleared. Exceeded max. memory capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No]. No valid dest. lists. Check the set- tings or the server status.
Page 360: When An Error Message Appears On The Client Computer
Appendix Message Updating destination list. Reselect destination(s) or sender's name lat- Updating destination list has failed. Try again? When an Error Message Appears on the Client Computer This section describes the main possible causes and actions for error messages displayed on the client computer when the TWAIN driver is used. Note ❒...
Page 361 Message [Error has occurred in the scanner driver.] [Fatal error has occurred in the scanner.] [Insufficient memory. Close all other applications, then restart scanning.] [Insufficient memory. Reduce the scanning area.] [Invalid Winsock version. Please use version 1.1 or high- er.] [No response from the scanner.] [No User Code is registered.
Page 362: Specifications
Appendix Specifications Scan method Scan speed Maximum power consumption Image sensor type Scan types Interface Maximum scan size Resolution Variable range of scan resolution File formats that can be sent by e- mail Compression method Protocol Scanning speeds vary according to machine operating conditions, computer (speci- fication, network traffic, and software, etc.), and original types.
Page 363 INDEX Auto Document Link , 22 Automatic Tilt Correction , 64 Auto Run program , 16 Checking the status of delivery , 60 Checking the status of e-mail , 45 Compression , 14 Control panel , 6 Custom Size , 13 Default Scan Settings , 12 Delivering scan files , 50 Delivery procedure , 50...
Page 364 Placing originals , 25 Auto Document Feeder (ADF) , 27 exposure glass , 26 Preparation for delivering , 47 Preparation for sending by e-mail , 31 Preview , 63 Print&Del. Scanner Journal , 14 Printing to the image , 64 Procedure for sending by e-mail , 33 Checking selected destinations , 37 Manual entry of an e-mail address , 37...
Page 365 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”...
Page 366 GB GB B683-8710...
Page 367 Facsimile Reference Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting For safe and correct use of this machine, please be sure to read the Safety Information in the Copy Reference before you use it. Operating Instructions <Basic Features>...
Page 368 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 369 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 370 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 371 TABLE OF CONTENTS Manuals for This Machine ... i How to Read This Manual ...1 Symbols ...1 1. Getting Started Control Panel...3 Reading the Display ...5 Reading the display and using keys ...5 Standby display ...6 Communication display ...7 User code entry display ...8 2.
Page 372 Searching for a Destination ... 32 Search by Destination Name ... 32 Selecting from Destination List... 33 Specifying a Registration Number... 34 Search by Fax Number ... 35 Search by E-mail Address... 36 Reception... 38 Switching the Reception Mode... 38 Receiving a Fax in Manual Reception Mode...
Page 373: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 375: Getting Started
Control Panel The illustration shows the control panel when options are installed. 17 18 Communicating indicator Lights during transmission or reception. Receive File indicator Lights to tell you a message has been re- ceived into memory. Blinks when a Memory Lock file has been received. See p.75 “Memory Lock”, Facsimile Reference <Advanced Features>...
Page 376 Getting Started { { { { User Tools/Counter} } } } key Use to change default or operation pa- rameters according to the operating con- ditions. { { { { Clear Modes} } } } key Press to clear the current setting. { { { { Clear/Stop} } } } key Clear: Clears an entered numeric value.
Page 377: Reading The Display
Reading the Display The display shows you the machine status, messages, and guides you through operations. Note ❒ This machine automatically returns to standby mode if you do not use the machine for a certain period of time. You can select the period using "Facsim- ile Auto Reset Timer".
Page 378: Standby Display
Getting Started Machine status or currently se- lected function Message ❖ ❖ ❖ ❖ When Internet Fax Settings is ON Switches the destination be- tween fax number and e-mail ad- dress. Standby display While the machine is in standby mode (immediately after the { { { { Facsimile} } } } key is pressed or after the { { { { Clear Modes} } } } key is pressed), the following display appears.
Page 379: Communication Display
Control Panel Communication display While communicating, the machine status is displayed. ❖ ❖ ❖ ❖ Memory Transmission (fax transmission) ❖ ❖ ❖ ❖ Reception ❖ ❖ ❖ ❖ Immediate Transmission ❖ ❖ ❖ ❖ TX Mode When a function is set to on, a “clip” mark is attached to that function name. Note ❒...
Page 380: User Code Entry Display
Getting Started User code entry display When the following message appears on the display, User Code Management is active. Enter a user code to deactivate User Code Management. The machine can be set up so that no one can use it without entering a user code. This prevents unauthorized people from sending fax messages and helps track the activity of each user or department.
Page 381: Faxing
Transmission Modes There are two types of transmission: • Memory Transmission • Immediate Transmission Note ❒ You can use Parallel Memory Trans- mission that dials while the origi- nal is being scanned. See p.28 “Parallel Memory Transmission”, Facsimile Reference <Advanced Fea- tures>...
Page 382: Switching Between Memory Transmission And Immediate Transmission
Faxing Important ❒ If power outage lasts about an hour, or the machine is discon- nected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any doc- ument is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on.
Page 383: Placing Originals
Placing Originals You can set your originals either in the Document Feeder or on the expo- sure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass. Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass.
Page 384: Placing Originals In The Adf
Faxing ❒ Make sure that all ink, correcting fluid etc., has completely dried be- fore placing your original. If it is still wet, the exposure glass will be marked and those marks will ap- pear on the received image. ❒ You can send the first pages from the exposure glass then the re- maining pages from the ADF.
Page 385: Originals Unsuitable For The Adf
❒ You can check information about the sizes and number of originals that can be placed in the ADF. See p.102 “Acceptable Types of Origi- nals”, Facsimile Reference <Ad- vanced Features> . A A A A Adjust the document guide to match the size of the originals.
Page 386: Memory Transmission
Faxing Memory Transmission In Memory Transmission mode, after you press the { { { { Start} } } } key, the machine does not dial the destination until all pages of your fax message have been scanned into memory (in contrast to Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).
Page 387 B B B B Place the original in the ADF, or on the exposure glass. Note ❒ You can send the first few pages from the exposure glass then the remaining pages from the ADF. After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining pages in the ADF.
Page 388 Faxing ❒ Entered destinations can be checked using { { { { U U U U } } } } or { { { { T T T T } } } } . ❒ To delete an entered destina- tion, find it using { { { { U U U U } } } } or { { { { T T T T } } } } , press the { { { { Clear/Stop} } } } key, and then press [Delete].
Page 389: Canceling A Memory Transmission
Canceling a Memory Transmission Even when fax number and e-mail address are simultaneously specified, or only e-mail address is specified, you can cancel the mode using the same procedure. However, you can- not cancel the transmission of a sent Internet Fax document. Before the Original Is Scanned Use this procedure to cancel a trans- mission before pressing the { { { { Start} } } }...
Page 390 Faxing A A A A Make sure that the standby dis- play appears. Note ❒ If you press the { { { { Clear/Stop} } } } key while the original is being scanned, scanning stops. B B B B Press the { { { { Clear/Stop} } } } key.
Page 391: Immediate Transmission
Immediate Transmission With Immediate Transmission, when you press the { { { { Start} } } } key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the desti- nation.
Page 392 Faxing Reference p.11 “Placing Originals”. C C C C Select the scan settings you re- quire. Reference p.23 “Scan Settings” p.24 “Original Type” p.25 “Image Density (Con- trast)” D D D D Specify a destination. Note ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key, and then enter the correct number.
Page 393 - Sending originals using the exposure glass Make sure the Memory Trans. in- dicator is off. If it is not, press the { { { { Memory Trans.} } } } key. Place the first page face down on the exposure glass. Specify a destination.
Page 394: Canceling An Immediate Transmission
Faxing Canceling an Immediate Transmission Before You Have Pressed { { { { Start} } } } Key A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When the original is placed in the ADF, you can also cancel an Immediate Transmission by re- moving the original.
Page 395: Scan Settings
Scan Settings You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the receiver's end. However, your ma- chine has three settings that you can adjust to help you transmit your doc- ument with the best possible image quality.
Page 396: Original Type
Faxing A A A A Press the { { { { Resolution} } } } key to switch between resolutions. The indica- tors above the key shows the cur- rent selection. Note ❒ The indicators are off when the resolution is set to Standard. Original Type If your original contains photo- graphs, illustrations, or diagrams...
Page 397: Image Density (Contrast)
Image Density (Contrast) The text and diagrams in your origi- nal should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspa- per clipping), or if the writing is faint, adjust the image density.
Page 398: When Placing Originals In The Adf
Faxing When placing originals in the ADF Note ❒ Depending on what time the scan settings are adjusted, the settings may not be reflected in the result- ing operation. A A A A Check which pages you want to scan with different settings. B B B B Select the image density, resolu- tion, and original type before the...
Page 399: Specifying A Destination
Specifying a Destination You can specify the destination using one of three methods. ❖ ❖ ❖ ❖ Fax number p.27 “Entering a Fax Number” ❖ ❖ ❖ ❖ E-mail address p.29 “Entering an E-mail Address” ❖ ❖ ❖ ❖ Destination list p.29 “Using the Destination List”...
Page 400: Pause
Faxing Pause Press the { { { { Pause/Redial} } } } key when di- aling or storing a number to insert a pause of about two seconds. Note ❒ You cannot insert a pause before the first digit of a fax number. If you press the { { { { Pause/Redial} } } } key at the first digit, a redial occurs.
Page 401: Entering An E-Mail Address
Entering an E-mail Address When using Internet Fax transmis- sion, specify the e-mail address in place of the fax number. Note ❒ You can enter up to 128 characters. A A A A Make sure that is displayed in the destination display column. Note ❒...
Page 402: Specifying A Destination Using The Quick Dial Key
Faxing Limitation ❒ Group Dial can be used for Memory Transmission only; not Immediate Transmission. If you specify Imme- diate Transmission in Group Dial, the " Try again after switching to memory transmission. sage appears. When this happens, press [Exit], and then switch to Mem- ory Transmission.
Page 403: Checking The Specified Destination
Note ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key and try again. ❒ If you want to specify other des- tinations, press [Add Dest]. C C C C Press the { { { { Start} } } } key. Note ❒...
Page 404: Searching For A Destination
Faxing Searching for a Destination Use this procedure to search through the destination lists for a particular destination. ❖ ❖ ❖ ❖ Search by Destination Name p . 3 2 “Se arch b y D e st in at i o n Name”...
Page 405: Selecting From Destination List
F F F F Press the { { { { OK} } } } key. A search progress starts, then search result appears. Note ❒ If no destination is matched for specified text, " Specified des- tination is not programmed. "...
Page 406: Specifying A Registration Number
Faxing F F F F Press the { { { { OK} } } } key. The specified destination is select- Note ❒ Press [Add Dest] to specify other destinations. ❒ You cannot specify destinations twice. If you try to, the “ destination has already been ”...
Page 407: Search By Fax Number
Search by Fax Number Note ❒ The search returns only destina- tions whose beginnings match the entered fax number. A A A A Press [ ] to display B B B B Press the { { { { Search Destination} } } } key. C C C C Select [Search by Fax No.] using { { { { U U U U } } } } or { { { { T T T T } } } } .
Page 408: Search By E-Mail Address
Faxing H H H H Select the number to specify us- ing { { { { U U U U } } } } or { { { { T T T T } } } } . I I I I Press the { { { { OK} } } } key.
Page 409 G G G G Press the { { { { OK} } } } key. Search result appears. Note ❒ If no destination is matched for specified e-mail address, " ified destination is not pro- " is displayed. Press grammed. [Exit] to return to the display of H H H H Select the e-mail address to speci-...
Page 410: Reception
Faxing Reception There are two ways you can set up your machine to handle incoming calls: • Manual Reception (external tele- phone required) • Auto Reception ❖ ❖ ❖ ❖ Auto Switch In this mode, the machine rings a number of times. You can answer the call while the machine is ring- ing.
Page 411: Receiving A Fax In Manual Reception Mode
B B B B Select the reception mode using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. The standby display appears.
Page 412 Faxing...
Page 413: Using Internet Fax Functions
3. Using Internet Fax Functions Internet Fax Functions The optional printer/scanner unit is required. This machine converts scanned document images to e-mail format and transmits the data over the Internet. The e-mail sent by this machine can be received by another Internet Fax ma- chine.
Page 414: Internet Fax Precautions
Using Internet Fax Functions Internet Fax Precautions • Internet Fax communicates with a server over a LAN. It cannot communicate directly with other parties. • If a transmission is not successful, this machine usually receives an e-mail er- ror notification. See p.97 “Server-Generated Error E-mail”, Facsimile Reference <Advanced Features>...
Page 415: T.37 Full Mode
T.37 Full Mode This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T announcement, RFC2532) When an Internet Fax communication is made between T.37 full mode compat- ible machines, the receiver side sends the return receipt (dispatched) in response to the reception confirmation request attached to the sent e-mail.
Page 416 Using Internet Fax Functions Note ❒ If the receiver is programmed as the simple mode machine or not pro- grammed in the Address Book, the receiver's reception capability cannot be registered. ❒ If you know the receiver's reception capability, you can set it manually. How- ever, this setting will be overwritten when the machine receives the return re- ceipt.
Page 417: Transmitting Internet Fax
Transmitting Internet Fax Preparation You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide. This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number.
Page 418 Using Internet Fax Functions ❒ You can limit the size of transmit- ted e-mail messages. See p.68 “E- mail Settings”, Facsimile Reference <Advanced Features> . ❒ See p.54 “Received Images” for how e-mail is actually received by the computer when it is sent with mail options selected.
Page 419 D Press the { { { { OK} } } } key. The display returns to that of step A. Note ❒ If you press the { { { { Cancel} } } } key, entering a subject is canceled. The display returns to that of step A.
Page 420 Using Internet Fax Functions ❒ The original can be placed ei- ther in the ADF or on the expo- sure glass, until the { { { { Start} } } } key is pressed. Reference p.11 “Placing Originals”. F F F F Select the scan settings you require.
Page 421 J J J J Press the { { { { Start} } } } key. This machine starts scanning the document into memory. The e- mail send operation starts after the scanning operation is complete. When scanning is complete, the Communicating indicator lights and transmission starts.
Page 422: Confirming Reception
Using Internet Fax Functions Confirming Reception When Return Receipt is set under “E- mail Options”, the receiver sends back a return receipt message. Once the return receipt message has been received, "OK" appears in the Result column of Journal, allowing the origi- nator to verify that the transmission has been received.
Page 423: Canceling Internet Fax Transmission
Canceling Internet Fax Transmission When fax and Internet Fax destina- tions are specified simultaneously, you can cancel sending using the same method. Note ❒ You cannot cancel a transmission once scanning is complete. Before the Original Is Scanned Use this procedure to cancel a trans- mission before pressing the { { { { Start} } } } key.
Page 424: Receiving Internet Fax
Using Internet Fax Functions Receiving Internet Fax You can receive e-mail documents by Internet Fax. There are two methods of receiving e- mail: Auto E-mail Reception and Manual E-mail Reception. Limitation ❒ E-mail with attachments other than TIFF-F format files cannot be re- ceived.
Page 425 B B B B Press the { { { { Start} } } } key. Accesses the server to check for e- mail. E-mail is in the server A Start printing and receiving in the memory. If the receiving is finished, the standby display appears.
Page 426: Received Images
Using Internet Fax Functions Received Images Here is an example of an Internet Fax message sent from this machine and re- ceived on a computer using Outlook e-mail software. The received image varies according to e-mail software. This E-mail was sent from "Head Office" (XXXX). Queries to: aaaa@abc.company.com E-mail transmitted without speci- fying a subject in “E-mail Options”.
Page 427: Programming
Initial Settings and Adjustments You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other ma- chine and printed as a report. The fol- lowing information can be sent. Important ❒...
Page 428: Programming
Programming Programming A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [Fax Features] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. Note ❒...
Page 429: Editing
Reference "Entering Text", General Set- tings Guide. Programming an Own Fax Number A Select [Own Fax Number] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 430: Deleting
Programming E E E E Select [Fax Header] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. F F F F Press the { { { { Clear/Stop} } } } key.
Page 431 E E E E Select [Fax Header] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. F F F F Press the { { { { Clear/Stop} } } } key.
Page 432: Programming Fax Numbers And E-Mail Addresses
Programming Programming Fax Numbers and E-mail addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings. You can also register the programmed fax numbers and e-mail addresses in a Group. Note ❒...
Page 433: Troubleshooting
Adjusting the Volume You can change the volume of the fol- lowing sounds that the machine makes. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial} } } } key is pressed. ❖...
Page 434 Troubleshooting G G G G You can adjust the volume using { { { { W W W W } } } } or { { { { V V V V } } } } . Note ❒ You can adjust the volume by seven levels.
Page 435: When { { { { Facsimile} } } } Key Is Lit In Red
When { { { { Facsimile} } } } Key Is Lit in Red If this key is lit, press the key to enter the facsimile mode. Then, refer to the table below and take the appropriate action. Problem A facsimile error has occurred. Out of paper A network error has occurred.
Page 436: When Toner Runs Out
Troubleshooting When Toner Runs Out When the machine has run out of ton- er, the symbol appears on the display. Note that even if there is no toner left, you can still send fax messages. Important ❒ The number of communications, that have been executed after the toner has run out and that auto- matically-output Journal has not...
Page 437: Error Messages And Their Meanings
Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. If other message appears, follow the message. Message Put original back, check it and press Start key. Error occurred, and trans. was cancelled.
Page 438 Troubleshooting Message Check whether there are any network problems. [14-09] Check whether there are any network problems. [14-33] Check whether there are any network problems. [15-01] Check whether there are any network problems. [15-02] Check whether there are any network problems. [15-03] Causes and solutions E-mail transmission was refused by SMTP au-...
Page 439 Message Check whether there are any network problems. [15-11] Check whether there are any network problems. [15-12] - Out of paper display message If the paper tray runs out of paper, “ ” appears on the display, asking you to add more paper. it].
Page 440: Solving Problems
Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Image background appears dirty when received at the other end. Images from the back page appear. Printed or sent image contains spots. Received image is too light. The machine failed to print re- ceived fax messages.
Page 441 Problem Causes and solutions When using On Hook Dial or If the machine fails to detect the size of the original when Manual Dial, " " Receiving the { { { { Start} } } } key is pressed, it appears and transmission is performs a receiving opera- not allowed.
Page 442: When Things Don't Go As Expected
Troubleshooting When Things Don't Go as Expected I Want... to cancel a Memory Transmis- sion. to cancel an Immediate Trans- mission. to cancel Internet Fax trans- mission. Limitation ❒ Canceling Internet Fax transmission is possible only during scanning. It is impossible during com- munication.
Page 443 INDEX Adjusting the Volume , 61 At Dialing , 61 At Printing , 61 At Reception , 61 At Transmission , 61 On Hook Mode , 61 Attach Subject , 45 Authorized Reception , 42 Auto E-mail Reception , 52 Batch Transmission , 42 Broadcasting , 14 Broadcasting Sequence , 16...
Page 444 Quick Dial Specifying a destination , 30 Specifying a group of destinations , 30 Received Images , 54 Reception , 38 Auto Reception , 38 Manual Reception , 38 Registration Number , 34 Resolution , 23 Return Receipt , 45 RTI->Own Name , 55 Scan Settings , 23 Standard , 23...
Page 445 Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu- ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
Page 446 Printed in the Netherlands GB GB B168-8600...
Page 447 Facsimile Reference <Advanced Features> Transmission Mode Communication Information Other Transmission Features Reception Features Using Fax with Computers Facsimile Features Key Operator Setting Solving Operation Problems Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the Copy Reference before you use it.
Page 448 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Notes Some illustrations in this manual might be slightly different from the machine.
Page 449 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 450 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 451 TABLE OF CONTENTS Manuals for This Machine ... i How to Read This Manual ...1 Symbols ...1 Names of Major Options ...2 1. Transmission Mode Sending at a Specific Time (Send Later) ... 3 User Transmission...5 E-mail Options...7 Fax Header Print ...8 Label Insertion ...9 2.
Page 452 Printed Report ... 31 Memory Storage Report... 31 Transmission Result Report (Memory Transmission) ... 31 Communication Failure Report ... 32 Transmission Result Report (Immediate Transmission) ... 32 4. Reception Features Reception... 33 Immediate Reception ... 33 Memory Reception ... 33 Substitute Reception ...
Page 453 LAN-Fax Operation Messages... 57 LAN-Fax Error Report ... 57 LAN-Fax Result by E-mail ... 57 Editing Receiver's Fax Information Via Web Browser... 58 6. Facsimile Features Function List ... 61 Accessing User Tools (Facsimile Features)... 64 Quitting Default Settings ... 65 Print List/Report ...
Page 454 9. Appendix Connecting the Machine to a Telephone Line and Telephone ... 99 Connecting the Telephone Line ... 99 Selecting the Line Type... 99 Specifications... 100 Compatible Machines...101 Acceptable Types of Originals ...102 Acceptable original sizes ...102 Paper size and scanned area...102 Maximum Values...
Page 455: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 456: Names Of Major Options
Names of Major Options The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional...
Page 457: Transmission Mode
1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax message until a specified lat- er time. This allows you to take ad- v a n t a g e o f o f f - p e a k t e l e p h o n e charges without having to be by the machine at the time.
Page 458 Transmission Mode Note ❒ To cancel the setting, select [Off], and then press the { { { { OK} } } } key. The display returns to that of step E E E E Enter the time using the number keys, and then press (24 hr for- mat).
Page 459: User Transmission
User Transmission This function allows you to check each user or department's transmis- sion history. To use the function, you need to program a user code (eight digits max.) for each user or depart- ment, to be entered before transmis- sion.
Page 460 Transmission Mode ❒ When canceling transmission by user code, to delete the pro- grammed user code, press the { { { { Clear/Stop} } } } key, and then the { { { { OK} } } } key. E E E E Press the { { { { OK} } } } key.
Page 461: E-Mail Options
E-mail Options When using the Internet Fax function, you can make the following settings: • Attach Subject You can enter a subject for the e- mail you want to send. Note ❒ For convenience, program fre- quently used subjects. [Urgent] and [High] are programmed by default.
Page 462: Fax Header Print
Transmission Mode Fax Header Print In some cases, you may want the oth- er party to receive an unmarked copy of your original. To do this, switch Fax Header off. When the Fax Header is set to “On”, the stored name is printed on the re- ceiver's paper.
Page 463: Label Insertion
Label Insertion With this function you can have the receiver name printed on the message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To:”. Note ❒...
Page 464 Transmission Mode...
Page 465: Communication Information
After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, print a stored file and print a list of stored files. •...
Page 466 Communication Information D D D D Press [Delete]. The selected file is deleted. The display returns to that of step B. Note ❒ To quit transmission cancel, press [No]. ❒ To cancel another transmission, repeat from step B. E E E E Press the { { { { Cancel} } } } key.
Page 467: Printing A List Of Files In Memory (Print Tx Standby File List)
Printing a List of Files in Memory (Print TX Standby File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files).
Page 468: Checking The Transmission Result (Tx File Status)
Communication Information Checking the Transmission Result (TX File Status) You can browse a part of the Trans- mission Result Report on the display. Note ❒ Only the transmission result of the last 100 communications (recep- tions & transmissions) are shown. ❒...
Page 469: Checking The Reception Result (Rx File Status)
Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result Report on the display. Note ❒ Only the reception result of the last 100 communications (receptions & transmissions) are shown. ❒ You can also check the reception result using Web browser.
Page 470: Printing A File (Print Tx Standby File)
Communication Information Printing a File (Print TX Standby File) If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Note ❒ You can also print files that have not been successfully transmitted.
Page 471: Printing A File Received With Memory Lock (Print Memory Lock File)
Printing a File Received with Memory Lock (Print Memory Lock File) This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed.
Page 472 Communication Information D D D D Enter a 4-digit Memory Lock ID using the number keys, and then press the { { { { Start} } } } key. The display returns to that of step Note ❒ If the Memory Lock ID does not match, the message "...
Page 473: Printing The Journal
Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & trans- missions). You can also print a copy of the Jour- nal at any time by following the pro- cedure below.
Page 474: Journal
Communication Information Journal Printing date Shows the date and time when the report is printed. Programmed sender name Shows the sender name programmed for printing. Date Shows the transmission or reception date. Time Shows the transmission or reception start time. Other end To prioritize a fax number or name pro- grammed in the destination list, contact...
Page 475 Communication mode • For fax transmissions and receptions After “T” for outgoing fax or “R” for ingoing fax, shows a communication mode. • For Internet Fax transmissions and re- ceptions After the e-mail symbol, and "T" for outgoing e-mail or "R" for ingoing e- mail, the communication mode ap- pears in alphabetical letters or sym- b o l s .
Page 476: E-Mail Reception
Communication Information E-mail Reception You can receive Internet Fax docu- ments manually using the { { { { Job Infor- mation} } } } key. Newly-arrived e-mail is printed out when received manually. Note ❒ E-mail can also be received manu- ally using the User Function keys.
Page 477: Other Transmission Features
3. Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. Note ❒...
Page 478: Redial
Other Transmission Features Redial The machine stores the last 10 desti- nations specified. If you want to send a message to a destination which you sent faxes to recently, the Redial func- tion saves you time by finding and entering the destination again. Limitation ❒...
Page 479: On Hook Dial
On Hook Dial The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. Note ❒ This function is unavailable in some countries. A A A A Place the original, and then select the scan settings you require.
Page 480: Manual Dial
Other Transmission Features Manual Dial The external telephone is required. Pick up the handset of the external telephone and dial. When the line is connected and you hear a high- pitched tone, press the { { { { Start} } } } key to send your fax message.
Page 481: Transmission Features
Transmission Features Detecting Blank Sheet Upon completion of the first page scanning, an alarm sounds if the page is nearly blank. When this happens, a message appears for a few seconds. The message differs depending on number of pages to be scanned and transmission mode.
Page 482: More Transmission Functions
Other Transmission Features More Transmission Functions If Memory Runs Out While Storing an Original If memory runs out while storing or sending an original (free space reach- es 0%), one of the following messages appears. Press [Exit] to transmit stored pages only. •...
Page 483: Checking The Transmission Result
Checking the Transmission Result • Turn the Transmission Result Re- port on if you want a report to be printed after every successful transmission. See p.31 “Transmis- s i o n R e s u lt R e p o rt ( M e m o ry Transmission)”.
Page 484: Jbig Transmission
Other Transmission Features Note ❒ Note that during Immediate Trans- mission or when in User Tools mode, the machine cannot scan an original. JBIG Transmission If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than with other methods of compres- sion.
Page 485: Printed Report
Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Limitation ❒ If you use Parallel Memory Trans- mission, the Memory Storage Re- port is not printed.
Page 486: Communication Failure Report
Other Transmission Features Communication Failure Report This report is printed when a message could not be successfully transmitted with Memory Transmission. If the machine is set up to print a Transmission Result Report, this re- port is not printed. Use it to keep a record of failed transmissions so you can send them again.
Page 487: Reception Features
4. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Normally this machine receives mes- sages by Immediate Reception. How- ever, depending on settings or certain conditions, Memory Reception or Substitute Reception is used.
Page 488: Substitute Reception
Reception Features Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on.
Page 489: Receiving Messages Unconditionally
Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception. Problems Causes h is lit. Paper is jammed. h is lit. The cover is open. The machine is printing The machine is busy print- with other function.
Page 490: Reception Functions
Reception Features Reception Functions Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. If a sender's e-mail address is programmed as the destination, docu- ments received are forwarded as e-mail.
Page 491: Smtp Reception Using Internet Fax
SMTP Reception Using Internet Fax You can set SMTP reception with this machine. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines also.
Page 492: Routing E-Mail Received Via Smtp
Reception Features Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. Preparation Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings"...
Page 493: Jbig Reception
- Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...
Page 494: Printing Options
Reception Features Printing Options Print Completion Beep When this function is turned on, the machine beeps to let you know when a received message has been printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level).
Page 495: Reception Time
Reception Time You can have the date and time print- ed at the bottom of the message when it is received. You can turn this func- tion on or off using Reception Set- tings. See p.67 “Reception Settings”. Note ❒ When a received message is print- ed on two or more sheets, the date and time is printed on the last page.
Page 496: Page Separation And Length Reduction
Reception Features Page Separation and Length Reduction When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet.
Page 497: Setting Priority Trays
❖ ❖ ❖ ❖ Priority Table Reduction in Sub- Enabled scan Direction Page Separation 20 mm (0.79") Threshold Width or Length Pri- Width ority • KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.
Page 498: Just Size Printing
Reception Features Just size printing Received documents are printed on the paper that has first priority (see p.43 “Priority Table”). This function is set using "User Parameters"(switch 05,bit 05). The default is Off. If there is no suitable size paper, the messasge "Out of paper"...
Page 499: Using Fax With Computers
5. Using Fax with Computers Sending Fax Documents from Computers The optional printer/scanner unit is required. Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created us- ing Windows applications, to other fax machines over a telephone line.
Page 500: Before Use
Using Fax with Computers Before Use To use these features, a LAN-Fax Driver must be installed on your computer. Use the LAN -Fax driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, according to the type of connection.
Page 501: Installing Individual Applications
❒ Auto Run might not work auto- matically with certain OS settings. If this is the case, double-click “Set- up.exe”, located on the CD-ROM root directory. ❒ If you want to cancel Auto Run, hold down the { { { { SHIFT} } } } key (when your system is Windows 2000/XP or Windows Server 2003, hold down the left the { { { { SHIFT} } } } key)
Page 502: Applications Stored On The Cd-Rom
Using Fax with Computers Applications Stored on the CD-ROM This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Edi- tor. LAN-Fax Driver This driver allows you to use LAN- Fax functions. ❖ ❖ ❖ ❖ Location of the File The following folders are on the CD-ROM: •...
Page 503: Basic Transmission
When this machine is connected to a network, selections for the option configuration are automatically per- formed. For details, see Help. Note ❒ If the options on this machine are not configured as instructed, LAN- Fax functions may fail to work as intended.
Page 504 Using Fax with Computers B B B B Select [LAN-Fax M5] in [Printer Name]. C C C C Click [OK]. The LAN-Fax dialog box appears. Note ❒ The setting method may differ depending on the application you are using. In all cases, select [LAN-Fax M5] for the printer.
Page 505: P.51 "Attaching A Cover Sheet
B In the [Name:] list select [Con- tact], [Company], or [Group], and then select [All] or an initial let- ter. The destinations matching the selected parameters appear. C Click the destination to high- light it, and then click [Set as Destination].
Page 506: Specifying Options
Using Fax with Computers Specifying options You can specify the following op- tions: For details, see Help. • Sending at Specific Time • User Code • User ID • Print Fax Header A A A A Click [Option...]. B B B B Specify options you want to use.
Page 507: Printing And Saving
❖ ❖ ❖ ❖ Web Browser • ID • User ID • Status • Page(s) • Started At • Document No. Reference For details, see Help. Printing and Saving You can print documents created us- ing Windows applications. You can also save documents in TIF format.
Page 508: Editing Address Book
Using Fax with Computers G Enter a file name. Note ❒ You can also change the fold- er in this step. H Click [Save]. The image file is saved in the specified folder. Editing Address Book You can program and edit destina- tions in the address list using the Ad- dress Book.
Page 509: Editing Fax Cover Sheets
Note ❒ The confirmation dialog box does not appear when you have not made any changes after starting Address Book. - Using the machine's Address Book data as the LAN-Fax's Address Book data You can retrieve the Address Book data of this machine using SmartDe- viceMonitor for Admin and edit it to program in the LAN-Fax's Address Book.
Page 510: Attaching A Created Cover Sheet
Using Fax with Computers Note ❒ Cover sheet data is stored in its own format (using "fcp" as its ex- tension) A A A A On the [Start] menu, point to [Pro- grams], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor]. The dialog box of LAN-Fax Cover Sheet Editor appears.
Page 511: Lan-Fax Operation Messages
LAN-Fax Operation Messages Note ❒ You can have the LAN-Fax Error Report printed when options are not prop- erly selected, or there is a communication error with a computer. See p.76 “User Parameters” (switch 20, bit 0). Message Cannot access the print- er.
Page 512: Editing Receiver's Fax Information Via Web Browser
Using Fax with Computers Editing Receiver's Fax Information Via Web Browser W h e n t h e r e c e i v e r b e i n g p r o - grammed or added to the address book is a T.37 full mode compatible type with the Internet Fax function, you can set the following receiver's...
Page 513 B Under [Internet Fax Data Format], set the items of fax information to meet the receiver's specifica- tions, except for [Select mode]. Note ❒ If [Simple mode] is selected, the fax information cannot be set. Select the T.37 full mode compatible receiver in step A, when [Full mode] is select- C Click [OK] in the upper right.
Page 514 Using Fax with Computers...
Page 515: Facsimile Features
6. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
Page 516 Facsimile Features ❖ ❖ ❖ ❖ E-mail Settings Description • Internet Fax Settings • Maximum E-mail Size • SMTP RX File Delivery ❖ ❖ ❖ ❖ Key Operator Tools Description • Communication Page Count • Memory Lock • Forwarding • Parameter Setting •...
Page 517: Key Operator Code
- Key Operator Code When Key Operator Code is programmed and turned on, users have to enter a programmed Key Operator Code (eight digits maximum) to operate the User Tools. This prevents unauthorized people from changing settings. Note ❒ You can turn the Key Operator Code on or off in “System Settings”. ❒...
Page 518: Accessing User Tools (Facsimile Features)
Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- cording to the operations to be fre- quently performed. Note ❒ Customized facsimile defaults are kept until the defaults are changed again. The new settings are not canceled by turning off the main power switch or the Operation switch or pressing the { { { { Clear Modes} } } } key.
Page 519: Quitting Default Settings
E E E E Follow the displayed instructions to change the default, and then press the { { { { OK} } } } key. Depending on the menu, you may need to repeat step When you have selected the print menu, press the { { { { Start} } } } key to print.
Page 520: General Settings/Adjust
Facsimile Features ❖ ❖ ❖ ❖ Print TX Standby File List (Print Transmission Standby File List) Use this function to print the trans- mission standby file list. Select [Print TX Standby File List] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 521: Reception Settings
• Print TX Status Report (Print Transmission Status Report) • Manual E-mail Reception Select User Function key you want to program. Select the function you want to program in the User Function key, and then press the { { { { OK} } } } key.
Page 522: E-Mail Settings
Facsimile Features E-mail Settings ❖ ❖ ❖ ❖ Internet Fax Settings You can select to display [ not. When you want to send an In- ternet Fax, set On to display the icon. • On • Off ❖ ❖ ❖ ❖ Maximum E-mail Size Make this setting when you want to limit the size of e-mail messages that are transmitted, if receivers...
Page 523 Select [On] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key. Enter the sending e-mail ad- dress with transmission permis- sion.
Page 524 Facsimile Features...
Page 525: Key Operator Setting
7. Key Operator Setting Key Operator Tools List You can also set the line type for the machine connection, program Memory Lock ID, fax destinations, and many other items. In addition, you can check the number of documents transmitted and received. Function name Communication Page Count Memory Lock...
Page 526: Using Key Operator Settings
Key Operator Setting Using Key Operator Settings Counters This function allows you to check the total number of pages transmitted and received on the display. • Transmissions: Total number of transmitted pages • Receptions: Total number of received pages A A A A Press the { { { { User Tools/Counter} } } } key.
Page 527: Programming An End Receiver
Note ❒ An e-mail address can be set as the forwarding destination. ❒ If you do not program an End Re- ceiver, the machine performs printing but not forwarding even with the Forwarding function On. ❒ You can program one of the User Function keys with operations for this function.
Page 528: Quitting The Forwarding Function
Key Operator Setting Note ❒ If there is an End Receiver already programmed, a receiver name is shown. If you want to change the receiver, press the { { { { Clear/Stop} } } } key and proceed to step F. ❒...
Page 529: Memory Lock
Memory Lock When you switch Memory Lock on, received messages are stored in mem- ory and not printed automatically. When a message is received in the Memory Lock mode, the Receive File indicator blinks. To print this mes- sage, enter the Memory Lock ID. A user without the ID cannot print the message.
Page 530: User Parameters
Key Operator Setting User Parameters User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Preparation Access to some User Parameter Settings requires other settings be made be- forehand. ❖...
Page 531 Switch Item 0 Receive Service Call (SC) Condition (Substitute Recep- tion during service call) 2, 1 Substitute the reception when the machine cannot print (because all pa- per trays have run out of paper, toner is empty, or all paper trays are out of order) 00: Enabled unconditionally (Free) 01: Enabled when Own Name/Own Fax Number is received...
Page 532 Key Operator Setting Switch 0 Print date with Fax Header 1 Print transmitter origin with 2 Print file number with Fax 3 Print page number with Fax 1 Sort Journal by line type 0 Automatic printing of the 1 Reprint documents that could 5, 4, 3, 7 LAN-Fax error mail notifica- 0 Print results of sending Re-...
Page 533: Changing The User Parameters
Changing the User Parameters Important ❒ We recommend you print and keep a User Parameter list when you program or change a User Pa- rameter. See p.80 “Printing the User Parameter List”. ❒ Do not change any bit switches other than those shown on the pre- vious pages.
Page 534: Printing The User Parameter List
Key Operator Setting Printing the User Parameter List Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [Fax Features] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 535: Home Position
Home Position Items used for transmitting documents can be set as the home positions. When documents are scanned and transmission is completed, items automatically re- turn to their home positions. ❖ ❖ ❖ ❖ Home Position Setting Functions • Image Density Allows one of five image density steps to be set as the home position.
Page 536: Fax Header
Key Operator Setting Important ❒ If you turn this function off, the scale of the original is maintained and some parts of the image may be lost at the other end. • Fax Header Allows the fax header as the home position to be set to on or off. See p.8 “Fax Header Print”.
Page 537: Changing The Home Position
Changing the Home Position Note ❒ For details about setting parame- ters, see p.76 “User Parameters”. Follow the procedure below to set the home position parameters. Important ❒ Do not change any bit switches other than those shown in the above table.
Page 538: Special Senders To Treat Differently
Key Operator Setting Special Senders to Treat Differently By programming particular receivers in advance, you can set the following function for each receiver: • Authorized Reception • Forwarding • Memory Lock Use the Own Name or Own Fax Number to program your receivers. If the receiver has a machine of the same manufacturer, program an Own Name that has already been pro-...
Page 539 ❒ You cannot use the following func- tions with Internet Fax receptions. • Authorized Reception • Memory Lock ❒ To use the Forwarding, with Inter- net Fax receptions, program the e- mail address of the sender. ❒ To search by partial matching, en- ter the first characters of the E-mail address (up to the 24th) to use as the destination name.
Page 540: Programming/ Changing Special Senders
Key Operator Setting Reference p.91 “Programming a Memory Lock ID” Limitation ❒ If you program the same sender in Memory Lock and Forward- ing, Forwarding is disabled. Programming/ Changing Special Senders A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [Fax Features] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 541 I I I I Select the item you want to pro- gram using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 542: Deleting A Special Sender
Key Operator Setting D Press the { { { { OK} } } } key. The display returns to that of Step Note ❒ After you perform step "Forwarding" of “Reception Settings” to "On". See p.67 “Reception Settings”. Memory Lock A Select [Memory Lock] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 543: Programming Initial Set Up Of A Special Sender
D D D D Select [Program Special Sender] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 544: Printing The Special Sender List
Key Operator Setting F F F F Select the function you want to program. Note ❒ In this feature, “Authorized Re- ception” has the same settings as “Reception Settings”. See p.67 “Reception Settings”. Programming Authorized RX A Select [Authorized Reception] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 545: Programming A Memory Lock Id
E E E E Select [Print Special Sender List] us- ing { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 546: Selecting Dial/Push Phone
Key Operator Setting E E E E Enter an ID using the number keys, and then press the { { { { OK} } } } or { { { { # # } } } } key. Note ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key before pressing the { { { { OK} } } } key, and then try again.
Page 547: G3 Analog Line
G3 Analog Line You need to make the following set- tings for the G3 Analog Line before you connect the machine to a stand- ard G3 analog line. • When your machine is connected through a PABX, set to Extension. If it is connected directly to the tel- ephone network, set to Outside.
Page 548 Key Operator Setting B Select the item using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 549: Solving Operation Problems
8. Solving Operation Problems When An Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the tel- ephone line. If an error occurs during transmission, resend the original.
Page 550: Turning Off The Main Power/In Case Of A Power Failure
Solving Operation Problems Turning Off the Main Power/In Case of a Power Failure R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). Even if the main power switch is turned off, the contents of the ma- chine memory (for example, pro- grammed numbers) will not be lost.
Page 551: When An Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A "cc" of this notification is also sent to the key operator's e-mail address when one is specified. Note ❒...
Page 552 Solving Operation Problems...
Page 553: Appendix
Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connec- tor. Important ❒ Make sure the connector is the correct type before you start. ❖...
Page 554: Specifications
Appendix Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed ❖ ❖ ❖ ❖ Power Consumption Low power mode Sleep mode Standby mode Memory Reception Memory Transmission Transmission...
Page 555: Compatible Machines
Communication Protocols E-mail format Authentication method Internet communication E-mail send functions E-mail receive functions Supported for A4 or smaller size document. Compatible Machines This machine can communicate with Internet Fax machines that meet the follow- ing specification requirements. Communication protocols E-mail format Data format Available in full mode, depending on the other party's settings.
Page 556: Acceptable Types Of Originals
Appendix Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Exposure glass Paper size and scanned area ❖...
Page 557 Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A4, 8 an A4, 8 "×11" area is scanned. Note ❒ Even if an original is correctly placed on the exposure glass or in the ADF, a vertical margin of 3 mm (0.1") and a horizontal margin of 2 mm (0.8") may not be sent.
Page 558: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Memory The number of pages that you can store in memory (Using A4 size Standard <ITU-T #4Chart>...
Page 559 INDEX Address Book , 48 Applications Stored on the CD-ROM , 48 Authorized Reception , 67 , 85 Auto Fax Reception Power-up , 39 Automatic Redial , 29 Auto Reduce , 81 Auto run program , 46 Basic Transmission , 49 Batch Transmission , 29 Canceling a Transmission , 11 Centre Mark , 40 , 67...
Page 560 Label Insertion , 9 LAN-Fax Cover Sheet Editor , 48 Driver , 48 Error Report , 57 Operation Messages , 57 Properties, Setting , 48 Result by E-mail , 57 Line Type Selecting , 99 Manual Dial , 26 Maximum E-mail Size , 68 Maximum Values , 104 Memory Lock , 75 , 85 Memory Lock ID , 91...
Page 562 Printed in China B168-8658...
Page 563 Network Guide Functions Available over a Network Connecting the Network Cable to the Network Setting Up the Machine on a Network Windows Configuration Using the Printer Function Using SmartDeviceMonitor for Client Using SmartDeviceMonitor for Admin Configuring the Network Interface Board Using a Web Browser Appendix For safe and correct use of this machine, please be sure to read the Safety Information in the "Copy Reference"...
Page 564 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 565 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❒...
Page 566 ❖ ❖ ❖ ❖ Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Management Utilities”. • DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTop- Binder V2 Lite in detail.
Page 567 TABLE OF CONTENTS Manuals for This Machine ...i How to Read This Manual ...1 1. Functions Available over a Network Using the Printer ...3 Using Fax...4 Internet Fax ... 4 LAN-Fax ... 5 Network Scanner...6 E-mail ... 6 Network Delivery Scanner... 7 Network TWAIN Scanner ...
Page 568 5. Using the Printer Function Printing with Windows ...47 Printing with a Windows 2000/XP, Windows Server 2003 or Windows NT 4.0 Print Server ...47 Printing without a Print Server... 48 Printing with a Macintosh ...51 Changing to EtherTalk ...51 Configuring the Printer ...52 Changing the Printer Name...52 Changing the Zone...52 Printing with NetWare...53...
Page 569 Understanding Displayed Information... 105 Print Job Information ...105 Print Log Information...105 Machine Status and Configuration ... 106 Configuring the Network Interface Board ...109 Message List ... 113 System Log Information ... 113 When Using Windows Terminal Service/MetaFrame... 120 Operating Environment ...120 Supported Printer Drivers...120 Limitation...120 Precautions ...
Page 571: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 572 Names of Major Components and Software The following software products are referred to using a general name: • DeskTopBinder V2 Lite and DeskTopBinder V2 professional→ DeskTop- Binder V2 Lite/professional • ScanRouter V2 Lite and ScanRouter V2 professional (optional)→ ScanRouter V2 Lite/professional...
Page 573 1. Functions Available over a This machine provides printer, LAN-Fax, Internet Fax, and scanner functions over a network. Using the Printer The network interface board is compatible with NetWare Windows NT 4.0 (TCP/IP, NetBEUI BEUI , IPP ), Windows XP (TCP/IP, IPP ), Windows 95/98/Me (TCP/IP, NetBEUI and Macintosh (AppleTalk) protocols.
Page 574: Functions Available Over A Network
Functions Available over a Network Using Fax Internet Fax This machine converts scanned document images to e-mail format and transmits the data over the Internet. Specify the e-mail address instead of the fax number, and then send the docu- ment. E-mail can be received on a fax machine that supports Internet Fax, or on a com- puter that can receive normal e-mail.
Page 575: Lan-Fax
LAN-Fax You can fax documents over phone lines from any computer connected to the machine via Ethernet, IEEE 1394 (IP over 1394), or IEEE 802.11b (wireless LAN). To send a fax, print from the Windows application you are working with, select LAN-Fax as the printer, and then specify the destination.
Page 576: Network Scanner
Functions Available over a Network Network Scanner E-mail Scan file attached to an e-mail can be sent using the e-mail system through a LAN or the Internet. Reference For details about what settings to make, see p.15 “Setting Up the Machine on a Network”.
Page 577: Network Delivery Scanner
Network Delivery Scanner You can use the machine as a delivery scanner for ScanRouter V2 Lite / Profes- sional. Scan file or document received by fax can be stored in the delivery server, or de- livered via the network to specified folders on client computers. Reference For details about what settings to make, see p.15 “Setting Up the Machine on a Network”.
Page 578: Network Twain Scanner
Functions Available over a Network Network TWAIN Scanner You can use the scanning function of this machine from a computer connected via a network (Ethernet, IEEE 1394(IP over 1394), or IEEE 802.11b (wireless LAN)). You can scan documents the same way you would if you were using a scanner connected directly to your computer.
Page 579: Connecting The Network Cable To The Network
2. Connecting the Network Cable to the Network Confirming the Connection When the IEEE 802.11b When the IEEE 1394 interface unit (optional) interface board (optional) is installed. is installed. 10BASE-T/100BASE-TX port Port for connecting the 10BASE-T or 100BASE-TX cable IEEE 1394 ports (optional) Ports for connecting the IEEE 1394 inter- face cable ABW022S1...
Page 580: Connecting To The Ethernet Interface
Connecting the Network Cable to the Network Connecting to the Ethernet Interface The network interface board supports 10BASE-T or 100BASE-TX connec- tions. A A A A Turn off the main power switch. Important ❒ Make sure the main power is off.
Page 581: Using The Ieee 802.11B (Wireless Lan)
Connecting to the IEEE 1394 Interface Important ❒ Before making the connection, touch the metallic part to ground yourself. Note ❒ Use the interface cable supplied with the IEEE 1394 interface board (optional). ❒ Make sure the interface cable is not looped.
Page 582 Connecting the Network Cable to the Network Confirming the Connection A A A A Make sure the LED of the IEEE 802.11b card is lit. ❖ ❖ ❖ ❖ When using in infrastructure mode If it is connected properly to the network, the LED is green when in infrastructure mode.
Page 583 Checking the machine's radio wave status When using in infrastructure mode, you can check the machine's radio wave status using the control panel. Note ❒ To check the radio wave status, se- lect [IEEE 802.11b] under [LAN Type] on the [Network] screen. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 584 Connecting the Network Cable to the Network...
Page 585: User Tools Menu (System Settings)
3. Setting Up the Machine on User Tools Menu (System Settings) This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒...
Page 586 Setting Up the Machine on a Network Interface IEEE 1394 (IP over 1394) Interface Settings/ IEEE 802.11b (wireless LAN) Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority.
Page 587: Internet Fax
Internet Fax Interface Ethernet Interface Settings/ Network See p.28 “Interface Settings/Network”. File Transfer See p.32 “File Trans- fer”. User Tools Menu (System Settings) Settings IP Address Gateway Address DNS Configuration WINS Configuration Effective Protocol LAN Type Ethernet Speed Host Name Domain Name SMTP Server SMTP Authentication...
Page 588 Setting Up the Machine on a Network Interface IEEE 1394 (IP over 1394) Interface Settings/ Settings IP Address IEEE 1394 WINS Configuration See p.29 “Interface IP over 1394 Settings/IEEE 1394”. Host Name Domain Name Interface Settings/ Gateway Address Network DNS Configuration See p.28 “Interface Effective Protocol Settings/Network”.
Page 589 Interface IEEE 802.11b Interface Settings/ (wireless LAN) Network See p.28 “Interface Settings/Network”. Interface Settings/ IEEE 802.11b See p.31 “Interface Settings/IEEE 802.11b”. File Transfer See p.32 “File Trans- fer”. Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the select- ed interface has priority.
Page 590: E-Mail
Setting Up the Machine on a Network E-mail Interface Ethernet IEEE 1394 (IP over 1394) Interface Set- Settings Interface Settings/ IP Address Network Gateway Address See p.28 “Interface DNS Configuration Settings/Network”. WINS Configuration Effective Protocol LAN Type Ethernet Speed Host Name Domain Name File Transfer SMTP Server...
Page 591 Interface IEEE 802.11b Interface Settings/ (wireless LAN) Network See p.28 “Interface Settings/Network”. Interface Settings/ IEEE 802.11b See p.31 “Interface Settings/IEEE 802.11b”. File Transfer See p.32 “File Trans- fer”. Appears when the IEEE 1394 interface board (optional) is installed. Appears when the 802.11b unit (optional) is installed. If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the select- ed interface has priority.
Page 592: Network Delivery Scanner
Setting Up the Machine on a Network Network Delivery Scanner Interface Ethernet IEEE 1394 (IP over 1394) Interface Settings/ Settings Interface Settings/ IP Address Network Gateway Address See p.28 “Interface DNS Configuration Settings/Network”. WINS Configuration Effective Protocol LAN Type Ethernet Speed Host Name Domain Name File Transfer...
Page 593: Network Twain Scanner
Interface IEEE 802.11b Interface Settings/ (wireless LAN) Network See p.28 “Interface Settings/Network”. Interface Settings/ IEEE 802.11b See p.31 “Interface Settings/IEEE 802.11b”. File Transfer See p.32 “File Trans- fer”. Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected to the machine, the selected interface has priority.
Page 594 Setting Up the Machine on a Network Interface IEEE 1394 (IP over 1394) Interface Settings/ IEEE 802.11b (wireless LAN) Appears when the IEEE 1394 interface board (optional) is installed. Appears when the IEEE 802.11b unit (optional) is installed. If Ethernet and 802.11b (wireless LAN) are both connected to the machine, the select- ed interface has priority.
Page 595: Network Configuration
Network Configuration Any change you make with User Tools remains in effect even if the main power switch or operation switch is turned off, or the { { { { Clear Modes} } } } key is pressed. Configuring the network using the control panel Note ❒...
Page 596 Setting Up the Machine on a Network Configuring the network using other utilities As well as using the control panel to make network settings, utilities such as a Web browser and SmartDeviceMonitor for Admin can also be used. The follow- ing table shows available settings: Note ❒...
Page 597 Name on the control panel Interface IEEE 1394 IP Address Specify Settings WINS Configu- ration IP over 1394 SCSI print (SBP-2) Bidirectional SCSI print Host Name Domain Name IEEE Communication Mode 802.11b SSID Setting Channel WEP (Encryption) Setting Communication Speed File Delivery Option Transfer...
Page 598 Setting Up the Machine on a Network Settings You Can Change with User Tools Interface Settings/Network ❖ ❖ ❖ ❖ IP Address Before using this machine in the network environment, you must configure the IP address and sub- net mask. •...
Page 599 ❖ ❖ ❖ ❖ Effective Protocol Select the protocol to use in the network. • TCP/IP:Effective/Invalid • NetWare:Effective/Invalid • SMB:Effective/Invalid • AppleTalk:Effective/Invalid Note ❒ Default: TCP/IP: Effective, Net- Ware: Effective, SMB: Effective, AppleTalk: Effective ❖ ❖ ❖ ❖ NW Frame Type Select the frame type when you use NetWare.
Page 600 Setting Up the Machine on a Network ❒ When you use the IEEE 1394 in- terface on a network, you can- not use the Ethernet interface in the same domain. To use both interfaces in the same domain, set different values for [Sub-net Mask:].
Page 601 Interface Settings/IEEE 802.11b Preparation You must install the IEEE 802.11b unit (optional) into the machine. Note ❒ Be sure to make all settings simul- taneously. ❖ ❖ ❖ ❖ Communication Mode Specifies the communication mode of the wireless LAN. • 802.11 Ad hoc •...
Page 602 Setting Up the Machine on a Network Interface Settings/Print I/F Settings List You can check items related to the network in use. Reference For details about printing, see p.36 “Printing the interface settings lists”. File Transfer ❖ ❖ ❖ ❖ Delivery Option E n a b l e s o r d i s a b l e s s e n d i n g scanned documents via the Scan- Router V2 Professional/Lite deliv-...
Page 603 ❒ [Encrypt:]-[On]: If the authentica- tion method is CRAM-MD5. ❒ [Encrypt:]-[Off]: If the authentica- t io n m e t h o d i s P L A I N , o r LOGIN. ❖ ❖ ❖ ❖ POP before SMTP You can configure POP authentica- tion (POP before SMTP).
Page 604 Setting Up the Machine on a Network ❖ ❖ ❖ ❖ Key Operator's E-mail Add. If the sender is not specified on e- mailed scanned documents, this appears as the sender’s address. This can be used as the sender with SMTP authentication for Internet Fax.
Page 605: Alphanumeric Characters
❖ ❖ ❖ ❖ Fax Mail Reception Account Specify [E-mail Address], [User Name], and [Password] for receiving Internet faxes. • E-mail Address • User Name • Password Limitation ❒ Enter an e-mail address using up to 128 alphanumeric charac- ters. ❒...
Page 606 Setting Up the Machine on a Network Deleting a subject A Select [Delete] using { { { { U U U U } } } } or { { { { T T T T } } } } , and then press the { { { { OK} } } } key.
Page 607: Windows Configuration
4. Windows Configuration Configuring TCP/IP This describes how to configure Win- dows for TCP/IP and IPP. Configuring a Windows 95/98/Me Computer Follow the procedure below to con- figure a Windows 95/98/Me compu- ter to use TCP/IP. A A A A Open [Control Panel], and then double-click the Network icon.
Page 608: Configuring A Windows Xp Computer
Windows Configuration Configuring a Windows XP Computer Follow the procedure below to con- figure a Windows XP computer to use TCP/IP. A A A A On the [Start] menu, click [Control Panel], and then click [Network and Internet Connections]. B B B B Click [Network Connections], and then double-click [Local Area Con- nection].
Page 609 Configuring a Windows NT 4.0 Computer Follow the procedure below to con- figure a Windows NT 4.0 computer to use TCP/IP. A A A A Open [Control Panel], and then double-click the Network icon. Make sure [TCP/IP Protocol] is se- lected in the [Network protocols] box on the [Protocols] tab.
Page 610: Configuring Netbeui
Windows Configuration Configuring NetBEUI This describes how to configure Win- dows to use NetBEUI. Limitation ❒ NetBEUI cannot be used under Windows XP. Note ❒ NetBEUI appears as SMB in the control panel, manual, and related utilities. Configuring a Windows 95/98/Me Computer Follow the procedure below to con- figure a Windows 95/98/Me compu-...
Page 611 Configuring a Windows NT 4.0 Computer Follow the procedure below to con- figure a Windows NT 4.0 computer to use NetBEUI. A A A A Open [Control Panel], and then double-click the Network icon. Make sure [NetBEUI Protocol] is listed in the [Network protocols] box on the [Protocols] tab.
Page 612 Windows Configuration...
Page 613: Using The Printer Function
5. Using the Printer Function This section contains instructions for configuring the machine as a network printer. Read the section that relates to your network environment for informa- tion about correct configuration. ❖ ❖ ❖ ❖ Printing with a Windows 2000/XP, Windows Server 2003, or Windows NT 4.0 Print Server To set up the machine as a network printer in Windows 95/98/Me, Windows 2000/XP, Windows Server 2003, and Windows NT 4.0 environment, see p.47...
Page 614 Using the Printer Function • Printing without a print server TCP/IP Note ❒ Under Windows XP, you cannot print via NetBEUI using SMB. ❖ ❖ ❖ ❖ Printing with a Macintosh To set up the machine as a network printer in a Macintosh environment, see p.51 “Printing with a Macintosh”.
Page 615 ❖ ❖ ❖ ❖ Printing with NetWare To set up the machine as a print server or remote printer in a NetWare envi- ronment, see p.53 “Printing with NetWare”. The network interface board al- lows you to use the machine as either a print server or a remote printer. •...
Page 616 Using the Printer Function ❖ ❖ ❖ ❖ Printing with UNIX For UNIX printing information, visit our Web site or consult your authorized dealer. TCP/IP UNIX ABW013S1...
Page 617: Printing With Windows
Printing with Windows Printing with a Windows 2000/XP, Windows Server 2003 or Windows NT 4.0 Print Server This describes how to configure a cli- ent computer on a network using Windows 2000/XP, Windows Server 2003, Windows NT 4.0 Server or Win- dows NT 4.0 Workstation as a print server.
Page 618: Printing Without A Print Server
Using the Printer Function E E E E On the network tree, double-click the name of the computer used as the print server. The printers connected to the net- work are displayed. F F F F Click the name of the printer you want to use, and then click [OK].
Page 619 ❖ ❖ ❖ ❖ NetBEUI Note ❒ Do not use NetBEUI un- der Windows XP. Click [NetBEUI], and then click [Search]. Available printers are list- Click the printer you want to use, and then click [OK]. Note ❒ Printers that respond to a broadcast from the com- puter will be displayed.
Page 620 Using the Printer Function Standard TCP/IP Port A Click [Standard TCP/IP], and then click [New Port]. B In the [Add Standard TCP/IP Print- er Port Wizard] dialog box, click [Next]. C In the [Printer Name or IP Address] box, enter the printer name or IP address, and then click [Next].
Page 621: Printing With A Macintosh
Printing with a Macintosh This describes how to configure a M a c i n t o s h c o m p u t e r t o u s e EtherTalk. Actual procedures may vary depending on the version of the Mac OS.
Page 622: Configuring The Printer
Using the Printer Function Configuring the Printer Use the control panel to activate the AppleTalk protocol. (The default is active.) Reference For more information about con- figuration, see p.28 “Interface Set- tings/Network”. Changing the Printer Name If the network has several similar model printers, the names will be the same.
Page 623: Printing With Netware
Printing with NetWare This describes how to configure the machine for use as a print server or remote printer in a NetWare environ- ment. NetWare Basic Procedure Install the NIB Setup Tool Print Server Remote Printer Configure the network interface board Restart the printer Configure the NetWare Start the print server...
Page 624 Using the Printer Function H H H H Select the [NetWare] check box, and then click [Next >]. I I I I Click [Bindery Mode], enter the file server name in the [File Server Name:] box, and then click [Next >]. •...
Page 625 F F F F Click [Wizard], and then click [OK]. G G G G If necessary, enter the print server name in the [Device Name:] box, and then click [Next >]. H H H H Select the [NetWare] check box, and then click [Next >].
Page 626 Using the Printer Function Using PureIP in the NetWare 5/5.1, 6 environment Note ❒ When not using IPX, it is recom- mended that you change the print server protocol in the Web browser from [TCP/IP+IPX] to [TCP/IP]. A A A A Log on to the file server as an ad- ministrator, or equivalent.
Page 627: Setting Up As A Remote Printer
Note ❒ As context, object names are entered in lower object order and divided by a period. For example, if you want to cre- ate a print server into NET under d, enter “d”. F In the [Print Server Operation Mode] area, click [As Print Serv- er].
Page 628 Using the Printer Function I I I I Enter “PCONSOLE” from the com- mand prompt. F:> PCONSOLE J J J J Create a print queue as follows: Note ❒ If you are using a currently de- fined print queue, proceed to step A On the [Available Options] menu, click [Print Queue Information],...
Page 629 M M M M Press the { { { { ESC} } } } key until the “Ex- it?” appears, and then click [Yes] to quit PCONSOLE. N N N N Start the print server by entering the following from the NetWare server's keyboard.
Page 630 Using the Printer Function Limitation ❒ Enter up to 32 alphanumeric characters (“-” and “_” can be used). E In the [NDS Context:] box, enter the context in which the print server is to be created. Limitation ❒ Enter up to 127 alphanumer- ic characters.
Page 631: Setting Up A Client Computer
E After checking the settings, click [OK]. M M M M Create a print server as follows: A Select the context specified us- ing NIB Setup Tool (Step B B B B ), and on the [Object] menu, click [Create]. B In the [Class of new object] list, click [Print Server], and then click [OK].
Page 632 Using the Printer Function Reference For more information about in- stalling the printer driver, see Printer Reference 1. Note ❒ Any port can be selected during installation. However, LPT1 is recommended. B B B B On the [Start] menu, point to [Set- tings], and then click [Printers].
Page 633 C C C C Insert CD-ROM “Printer Drivers and Utilities” into the CD-ROM drive, and then click [Have Disk]. If the setup menu starts automati- cally, you can proceed to the next step. If not, see Printer Reference 1. D D D D Follow the instructions on screen to complete installation of the printer driver.
Page 634 Using the Printer Function...
Page 635: Smartdevicemonitor For Client
6. Using SmartDeviceMonitor SmartDeviceMonitor for Client SmartDeviceMonitor for Client is equipped with the following functions. We recommend all users of this printer to install this software. ❖ ❖ ❖ ❖ Protocol Stack Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000 Microsoft Windows XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0...
Page 636 Using SmartDeviceMonitor for Client ❖ ❖ ❖ ❖ What can it do? • Peer-to-Peer print function • Print directly on the network printer without a print server. • Print on a substitute printer if too many jobs accumulate in the specified printer, or if an error disables printing (Recovery Printing).
Page 637 Reference For more information about using Recovery Printing/Parallel Printing, see SmartDeviceMonitor for Client Help. Setting the Network Monitoring Function To view the status of machines using SmartDeviceMonitor for Client, you must configure SmartDeviceMonitor for Client in advance, so that it monitors the ma- chine whose status you want to view.
Page 638 Using SmartDeviceMonitor for Client Displaying the Status of Machines Follow the procedure below to monitor machine status using SmartDeviceMon- itor for Client. A A A A Start SmartDeviceMonitor for Client. B B B B The status of machines is displayed on the SmartDeviceMonitor for Client icon on the taskbar.
Page 639 7. Using SmartDeviceMonitor SmartDeviceMonitor for Admin Using SmartDeviceMonitor for Admin, not only can you monitor the status of network printers, but you can also change the configuration of the network in- terface board using TCP/IP or IPX/SPX protocol. ❖ ❖ ❖ ❖ Protocol Stack Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000...
Page 640: Using Smartdevicemonitor For Admin
Using SmartDeviceMonitor for Admin ❖ ❖ ❖ ❖ What can it do? • Limit settings done from the control panel, and disable changes made to certain items. • Select of paper type loaded in the machine. • Switch to, and come out of Energy Saver mode. •...
Page 641: Smartdevicemonitor For Admin
Changing the Network Interface Board Configuration Limitation ❒ Internet Explorer 4.01 or a later ver- sion is required to use NIB Setup Tool. A A A A Start SmartDeviceMonitor for Ad- min. B B B B On the [Group] menu, point to [Search Device], and then click [TCP/IP] or [IPX/SPX].
Page 642: Locking The Control Panel Menu
Using SmartDeviceMonitor for Admin Locking the Control Panel Menu A A A A Start SmartDeviceMonitor for Ad- min. B B B B On the [Group] menu, point to [Search Device], and then click [TCP/IP] or [IPX/SPX]. A list of machines appears. Note ❒...
Page 643: Managing User Information
Managing User Information A A A A Start SmartDeviceMonitor for Ad- min. B B B B On the [Group] menu, point to [Search Device], and then click [TCP/IP] or [IPX/SPX]. A list of machines appears. Note ❒ Select the protocol of the ma- chine for which you want to change configuration.
Page 644: Managing Address Information
Using SmartDeviceMonitor for Admin Managing Address Information A A A A Start SmartDeviceMonitor Admin. B B B B On the [Group] menu, point to [Search Device], and then click [TCP/IP] or [IPX/SPX]. A list of machines appears. Note ❒ Select the protocol of the ma- chine for which you want to change configuration.
Page 645: Configuring The Network Interface Board Using A Web Browser
8. Configuring the Network Interface Board Using a Web Browser You can check the status of a machine and change its settings using the Web browser. ❖ ❖ ❖ ❖ What can it do? You can remotely check the status of a machine or specify its settings over the network using a computer's Web browser.
Page 646: Going To The Top Page
Configuring the Network Interface Board Using a Web Browser Going to the Top Page Header area You can register favorite URLs using [URL]. To view the Help section, click [Help]. Menu area These menus are for configuring the net- work interface board and checking ma- chine status.
Page 647: Types Of Menu Configuration And Mode
Types of Menu Configuration and Mode Items that appear on the menu area differ between user mode and administrator mode. The work area which appears under the selected menu displays machine status under user mode and machine status and settings under administrator mode. Note ❒...
Page 648 Configuring the Network Interface Board Using a Web Browser Configuration Paper System Printer E-mail Interface Network Webpage Security You can make the IEEE 802.11b, IEEE 1394, or parallel interface settings. You can also check the Ethernet status. Reference For more information about displaying status and changing settings, see p.81 “Using Help on the Web Browser”.
Page 649: Verifying The Network Interface Board Settings
Verifying the Network Interface Board Settings A A A A Start the Web browser. B B B B In the [Address] box, enter the ma- chine's IP address (for example http://XXX.XXX,XXX,XXX, where the Xs are the numbers of the IP address).
Page 650: Configuring The Network Interface Board Settings
Configuring the Network Interface Board Using a Web Browser Configuring the Network Interface Board Settings A A A A Start the Web browser. B B B B In the [Address] box, enter the ma- chine's IP address (for example http://XXX.XXX,XXX,XXX, where the Xs are the numbers of the IP address).
Page 651: Using Help On The Web Browser
Using Help on the Web Browser When using Help for the first time, clicking either [Help] in the header area or the icon marked “?” in the work area makes the following screen appear. From there you can check Help in two different ways, as shown below: ❖...
Page 652 Configuring the Network Interface Board Using a Web Browser...
Page 653: Appendix
Remote Maintenance by telnet You can view printer status and con- figure the network interface board us- ing telnet. Note ❒ You should specify a password so only the network administrator, or a person with network administra- tor privileges, can use remote maintenance.
Page 654: Commands List
Appendix Commands List Use the “help” command to display remote maintenance use. Note ❒ Enter “help” to display a list of commands that can be used. msh> help ❒ Enter “help command_name” to display information about the syn- tax of that command. msh>...
Page 655 - Address ❖ ❖ ❖ ❖ Subnet Mask A number used to numerically “mask” or hide the IP address on the network by eliminating those parts of the address that are alike for all machines on the network. ❖ ❖ ❖ ❖ Broadcast address A specified address for sending data to specific devices on the net- work.
Page 656 Appendix ❖ ❖ ❖ ❖ Access control initialization msh> access flush Note ❒ This restores the factory default so all access ranges become “0.0.0.0”. DHCP Use the “dhcp” command to config- ure the DHCP settings. ❖ ❖ ❖ ❖ Reference The following command displays the current DHCP settings.
Page 657 Note ❒ If you prohibit remote access via TCP/IP and then log out, you can- not use remote access. If you did this by mistake, you can use the control panel to allow access by TCP/IP. ❒ When you prevent access via TCP/IP, you are also prevented from using ip1394, lpr, ftp, rsh, diprint, web, snmp, ipp, and http.
Page 658 Appendix ❒ Default access settings 1 and 2 are as follows: Number Community public name IP address 0.0.0.0 Access type read-only trap off ❖ ❖ ❖ ❖ Display Shows SNMP information and available protocols. msh> snmp ? The following command displays the settings of registered number specified.
Page 659 Note ❒ To specify TCP/IP protocol, en- ter “ip” followed by a space, and then the IP address. ❒ To specify the IPX/SPX proto- col, enter “ipx” followed by a space, and then the IPX address followed by a decimal, and then the MAC address of the net- work interface board.
Page 660 Appendix Direct printing port The direct printing port allows print- ing directly from a computer, con- nected to the network, to the printer. U se th e “ dip rin t” com man d to change direct printing port settings. ❖...
Page 661 Use the “smb” command to configure or delete the NetBEUI settings such as the computer name or workgroup name. msh> smb parameter Parameter Settings comp Your computer name consist- ing of up to 15 characters group Workgroup name consisting of up to 15 characters comment Comment consisting of up to 31 characters...
Page 662 Appendix SPRINT Use the “sprint” command to view and configure SCSI print (SBP-2) on IEEE 1394. Limitation ❒ You can use this function when the optional IEEE 1394 board is in- stalled. ❖ ❖ ❖ ❖ Viewing settings The following command displays the current IEEE 1394 (SCSI print) settings: msh>...
Page 663 Parameter Value to be con- figured enc [on|off] You can enable or disable the WEP function. To enable the WEP function, select [on]; to disa- ble it, select [off]. To start the WEP function, enter the correct WEP key. key [key value] 64-bit or 128-bit can be set.
Page 664 Appendix Note ❒ Enter the printer name using up to 15 characters. ❒ You cannot use a printer name starting with “RNP” or “rnp”. ❒ The Ethernet interface and IEEE 802.11b interface will have the same printer name. WINS Use the “wins” command to config- ure WINS server settings.
Page 665 AutoNet Use the “autonet” command to con- figure AutoNet settings. ❖ ❖ ❖ ❖ Display The following command displays the current AutoNet settings. msh> autonet ❖ ❖ ❖ ❖ Configuration You can configure the AutoNet settings. msh> autonet interface_name [on|off] Note ❒...
Page 666 Appendix Use the “dns” command to configure or display DNS (Domain Name Sys- tem) settings. ❖ ❖ ❖ ❖ View setting The following command displays current DNS settings: msh> dns ❖ ❖ ❖ ❖ Using the DNS server obtained from the DHCP server The following command ena- bles/disables use the DNS server...
Page 667 - Setting Protocols The protocols described in this sec- tion provide various functions that can be used on the machine. Important ❒ If a protocol is disabled or inactive, functions provided by that proto- col cannot be used. Reference For more information about set- ting protocols, consult your net- work administrator.
Page 668 Appendix ❖ ❖ ❖ ❖ SNMP • Bidirectional communication func- tion using a printer driver • Function to obtain device infor- mation using SmartDeviceMon- itor for Client/Admin ❖ ❖ ❖ ❖ IPP • Printer function using SmartDe- viceMonitor for Client ❖...
Page 669: Using Dhcp
Using DHCP You can use the printer in a DHCP en- vironment. You can also register the printer NetBIOS name on a WINS server when it is running. If you connect an Ethernet interface and IEEE 1394 (IP over 1394) interface simultaneously, pay attention to the following: ❖...
Page 670: Using Autonet
Appendix Note ❒ If a static address is not selected, or is set to 0.0.0.0, the interface using the address assigned by DHCP is used. Note ❒ Printers that register the printer NetBIOS name on a WINS server must be configured for the WINS server.
Page 671: Snmp
SNMP The machine is equipped with an SNMP (Simple Network Management Proto- col) agent that operates under UDP and IPX on the Ethernet/wireless LAN in- terface, and UDP on the IEEE 1394 (IP over 1394) interface. Using the SNMP manager you can get information about the machine. The default community names are “public”...
Page 672: Error Messages On The Display
Appendix Error Messages on the Display This section describes the most common network-related messages that appear on the display. If a message not described here appears, act according to that message. Messages without Code Numbers Reference Before turning the main power off, see “Turning On the Power”, Copy Refer- ence.
Page 673: Messages With Code Numbers
Messages with Code Numbers Note ❒ A message reporting an error appears on the display as shown. Message Causes Cannot The DHCP server cannot be connect found. with DHCP server The same The specified IP address overlaps IP Address another IP address. already exists Check...
Page 674 Appendix ❖ ❖ ❖ ❖ Code Numbers The problem interface is displayed. • 1XX: Ethernet • 2XX: IEEE 802.11b • 3XX: IEEE 1394 • 0XX: Independent of interface ❖ ❖ ❖ ❖ Order of priority of messages (when multiple errors occur) Order of interface priority •...
Page 675: Understanding Displayed Information
Understanding Displayed Information This section describes how to read the status information returned by the net- work interface board. Print Job Information Print job status can be viewed using the following commands: • telnet : Use the “status” command. See p.87 “Printer status”. Item name Rank Print job status:...
Page 676: Machine Status And Configuration
Appendix Machine Status and Configuration You can check the machine status and configuration using telnet or UNIX. ❖ ❖ ❖ ❖ telnet Use the “info” or “status” command. ❖ ❖ ❖ ❖ UNIX Use the “lpr” or “lpstat” command, or “stat”, “info” parameter of rsh, rcp, or ftp.
Page 677 Status Mismatch: Paper Size and Type Mismatch: Paper Type No Paper: Selected Tray No Paper: Tray 1 No Paper: Tray 2 Not Detected: Tray 1 Not Detected: Tray 2 Paper Misfeed: ADF Paper Misfeed: Duplex Unit Paper Misfeed: Input Tray Paper Misfeed: Internal Path Printing Ready...
Page 678 Appendix Item Output Tray Name Status ❖ ❖ ❖ ❖ *1 Input Tray: Name Name Tray X Bypass Tray ❖ ❖ ❖ ❖ *2 Input Tray: Paper Size Paper size A4 (210 × 297) B5JIS (182 × 257)(Japanese Industrial Standard) B5L A5 (210 ×...
Page 679: Configuring The Network Interface Board
❖ ❖ ❖ ❖ *4 Output Tray: Name Name Internal Tray ❖ ❖ ❖ ❖ *5 Output Tray: Status Status Normal Error Configuring the Network Interface Board The network interface board settings can be displayed using the commands be- low. •...
Page 680 Appendix Item name AppleTalk Mode Object Type Zone TCP/IP Mode telnet diprint http ftpc snmp autonet EncapType DHCP Address Netmask Broadcast Gateway AccessRange[✩] Time server Time Zone Time server polling time SYSLOG server Home page URL Home page link name Help page URL SNMP protocol Meaning...
Page 681 Item name NetWare EncapType RPRINTER number Print server name File server name Context name Switch Mode NDS/Bindery Packet negotiation Login Mode Print job timeout Protocol SAP interval time NDS Tree Name Switch Mode Direct print Notification Workgroup name Computer name Comment Share name[1] Protocol...
Page 682 Appendix Item name Authentication Tx Rate WEP encryption Encryption key IP over 1394 Device name DHCP Address Netmask Broadcast SCSI print Bidi. Server[✩] use DHCP parameters Domain name ether ip1394 wlan WINS ether Primary WINS Secondary WINS ip 1394 Primary WINS Secondary WINS wlan Primary WINS...
Page 683: Message List
Message List This is a list of messages written to the machine's system log. The system log can be viewed using the “syslog” command. System Log Information You can use the following methods to view the system log: • telnet : Use the “syslog” command. See p.87 “System log information”. Message Access to NetWare server <file server name>...
Page 684 Appendix Message Change IP address from DHCP Server. child process exec error! (process name) Connected DHCP Server (<DHCP server ad- dress>). connection from <IP address> Could not attach to PServer <print server name> Could not attach to FileServer <error code> Current Interface Speed:xxxMbps Current IP address <current IP address>...
Page 685 Message IEEE 802.11b <Transmission mode> mode IEEE 802.11b current channel <Channel> IEEE 802.11b Card Firmware REV. <Version> IEEE 802.11b MAC Address = <MAC Ad- dress> IEEE 802.11b SSID <ssid> (AP MAC Address < MAC Address>) IEEE 802.11b TX Rate <Transfer Speed> inetd start.
Page 686 Appendix Message <Interface>: Subnet overlap. IPP cancel-job: permission denied. ipp disable. ipp enable. IPP job canceled. jobid=%d. job canceled. jobid=%d. LeaseTime=<lease time>(sec), Renew- Time=<renew time>(sec). Login to fileserver <file server name> (<IPX|IP>,<NDS|BINDERY>) multid start. Name registration failed. name=<NetBIOS name> Name registration success in Broadcast name=<NetBIOS name>...
Page 687 Message permission denied. phy release file open failed. Print queue <print queue name> cannot be serviced by printer 0, <print server name> Print server <print server name> has no printer. (In print server mode) The printer is not as- Print sessions full Printer <printer name>...
Page 688 Appendix Message Snmp over ipx is ready. snmpd start. started. The print server received error <error number> during attempt to log in to the net- work.Access to the network was denied.Verify that the print server name and password are correct. SMTPC: failed to get smtp server ip-address.
Page 689 Message SMTPC: failed to connect smtp server. SMTPC: username or password wasn’t correct. [response code] (information) WINS name registration: No response to serv- er (WINS server address) WINS name registration/refresh error code (error code) WINS wrong scopeID write error occurred. (diskfull) write error occurred.
Page 690: Limitation
Appendix When Using Windows Terminal Service/MetaFrame Operating Environment The following combinations of oper- ating system and MetaFrame are sup- ported: ❖ ❖ ❖ ❖ Windows NT Server 4.0 Terminal Serv- er Edition • MetaFrame 1.8 SP3/FR1 SP3 • MetaFrame XP 1.0 SP1/SP2/FR1 ❖...
Page 691 • When printing a large number of bitmap images or using the server in a WAN environment over dial-up lines such as ISDN, depending on the data rate, printing may be disabled or er- rors may occur. • When using MetaFrame XP 1.0 or later versions, we recom- mend configuring [Client Printer bandwidth] available from [Citrix...
Page 692: Precautions
Appendix Precautions Please pay attention to the following when using the network interface board. When configuration is neces- sary, follow the appropriate proce- dures below. Connecting a Dial-Up Router to a Network When using NetWare (file server) If the NetWare file server and printer are on opposite sides of a router, packets are sent back and forth con- tinuously, possibly incurring com-...
Page 693: Netware Printing
❖ ❖ ❖ ❖ When a dial-up router is connected in a network environment The settings for the delivery server to be connected must be made ap- propriately for the machine with ScanRouter V2 Lite/Professional, Auto Document Link, or DeskTop- Binder V2 Lite/Professional.
Page 694: When Using Ipp With Smartdevicemonitor For Client
Appendix • Under Windows 95/98/Me, clear the [Form feed] check box on the [Printer Settings] tab in the printer properties dialog box. • Under Windows 2000/XP, clear the [Form feed] check box on the [NetWare Settings] tab in the printer properties dialog box.
Page 695: When The Ieee 80211.B Interface Unit (Optional) Is Installed
• An IP address cannot be used for the IPP port name because the IP address is used for the SmartDe- viceMonitor for Client port name. When the IEEE 80211.b interface unit (optional) Is Installed When using the wireless LAN inter- face on the network, note the follow- ing: ❖...
Page 696: Specifications
Appendix Specifications Interface Frame type Protocol SNMP The 1394 interface board supports only TCP/IP. Use the SmartDeviceMonitor for Client port. To use IPP under Windows XP or Windows Server 2003, use the Standard IPP port. Note, in SmartDeviceMonitor for Client however, this port does not support digest access authentication.
Page 697 INDEX Access Control , 85 access type , 88 AutoNet , 95 , 100 Bidirectional SCSI print , 30 Broadcast address , 85 Channel , 31 Communication Mode , 31 Communication Speed , 31 community name , 88 configuration access type , 88 community name , 88 Network Interface Board configuration , 109 Web Browser , 75...
Page 698 SCSI print (SBP-2) , 30 SLP , 91 SmartDeviceMonitor for Client , 124 SMB , 91 SMTP Server , 32 SNMP , 87 , 101 specifications , 126 SPRINT , 92 SSID Setting , 31 subnet mask , 85 system Log , 113 system log information , 87 Telnet , 106...
Page 700 GB GB EN USA B683-8640...
Page 701 PostScript 3 Operating Instructions Supplement...
Page 702 Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Important Contents of this manual are subject to change without prior notice.
Page 703 TABLE OF CONTENTS How to Read This Manual ...1 1. PostScript 3 Installable Options... 3 Setting Up Options ... 3 Printing a Document...5 Toner Saving, Edge Smoothing ... 7 Printer Utility for Mac... 10 Installing Printer Utility for Mac... 10 Starting Printer Utility for Mac ...
Page 705: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.
Page 707: Postscript
Installable Options The following options are available: ❖ ❖ ❖ ❖ Input Paper Device • Lower Paper Tray Setting Up Options To use installed options correctly, first set up the printer driver. If the options are not recognized, you cannot use them, even though they are physically installed. The procedure to set up a printer driver varies depending on the operating sys- tem.
Page 708 PostScript 3 ❖ ❖ ❖ ❖ Mac OS You can set up all options using the [Chooser] dialog box. Limitation ❒ Under Mac OS X, this function is not available.
Page 709: Printing A Document
Printing a Document This section describes how to print documents from an application. Note ❒ The Mac OS X referred to in this section is Mac OS 10.1. ❖ ❖ ❖ ❖ Paper Source The following table shows where you can select this function. Windows 95/98/Me Windows 2000/XP Windows NT 4.0...
Page 710 PostScript 3 ❖ ❖ ❖ ❖ Collate Use this function to enable collation. With it, the printer can efficiently print collated sets of multiple-page documents. Limitation ❒ If you are using Windows 2000/XP, Mac OS, or Mac OS X, make sure the following check boxes have not been selected: •...
Page 711: Toner Saving, Edge Smoothing
❖ ❖ ❖ ❖ Toner Saving Use this function to reduce the amount of toner used when printing. Limitation ❒ When [Toner Saving] is selected, [Edge Smoothing] is disabled. Note ❒ This will increase the life of the toner, but the output will appear slightly lighter.
Page 712 PostScript 3 Windows 2000 A A A A From an application, click [Print] on the [File] menu. The [Print] dialog box appears. B B B B Click the [Paper/Quality] tab. C C C C Click [Advanced...]. The [Advanced Options] dialog box appears. D D D D Click [Print Mode] to select the function you want to use.
Page 713 Windows NT 4.0 A A A A From an application, click [Print] on the [File] menu. The [Print] dialog box appears. B B B B Select the printer, and then click [Properties]. C C C C Click the [Advanced] tab. D D D D From [Document Options], click [Print Mode] to select the function you want to use.
Page 714: Printer Utility For Mac
PostScript 3 Printer Utility for Mac By using Printer Utility for Mac, you can download fonts, change the printer name, and so on. Limitation ❒ If the Macintosh and printer are connected by USB, you cannot use Printer Utility for Mac. Note ❒...
Page 715: Starting Printer Utility For Mac
Starting Printer Utility for Mac This describes how to start Printer Utility for Mac. Mac OS Important ❒ Before starting Printer Utility for Mac, make sure the printer is selected in [Chooser] on the Apple menu. A A A A Double-click the Printer Utility for Mac icon.
Page 716: Printer Utility For Mac Functions
PostScript 3 Printer Utility for Mac Functions Printer Utility for Mac functions are described below. ❖ ❖ ❖ ❖ Apple menu (Mac OS), Printer Utility for Mac menu (Mac OS X) • [About Printer Utility for Mac...] • [Choose Printer...] (Mac OS X) Displays the [Choose target printer] dialog box.
Page 717: Downloading Ps Fonts
Downloading PS Fonts You can download the PS fonts to the machine memory. Important ❒ The following download procedure assumes you are a system administrator. If you are not, consult your system administrator. ❒ Resetting the machine deletes the fonts. ❒...
Page 718: Deleting Fonts
PostScript 3 Deleting Fonts You can delete fonts from machine memory. A A A A On the [File] menu, click [Display Printer's Fonts...]. The dialog box appears. B B B B Select the fonts you want to delete. Limitation ❒ You cannot delete fonts that appear in italics. C C C C Click [Delete].
Page 719: Printing Font Samples
Printing Font Samples You can print samples of fonts that have been downloaded into the memory. Limitation ❒ Under Mac OS X, this function is not available. Note ❒ The paper selected under [Page Setup] is used. A A A A On the [File] menu, click [Print Fonts Sample...].
Page 720: Restarting The Machine
PostScript 3 Mac OS X A On the [Printer Utility for Mac] menu, click [Choose Printer...]. B In the [Available Network Zones:] list, click the zone for the Macintosh in use. C In the [Available Printers:] list, select the printer whose name you changed B B B B in step , and then click [Choose].
Page 721: Selecting The Zone
Selecting the Zone You can change the zone the machine belongs to under Appletalk. Important ❒ Make sure the machine and Macintosh are connected in the Appletalk envi- ronment. A A A A On the [Utility] menu, click [Select Zone...]. The zone the printer belongs to and the available zone list appear.
Page 722: Launching The Dialog Console
PostScript 3 Launching the Dialog Console You can create and edit PostScript files for printing and downloading to the ma- chine. Important ❒ Because the “Launch Dialogue Console” is recommended for users who have a firm grasp of PostScript, you are advised to take extreme care when using it. ❒...
Page 723 INDEX Collate , 6 Deleting Fonts , 14 Displaying Fonts , 13 Displaying the Machine Status , 17 Downloading PostScript Files , 16 Downloading PS Fonts , 13 Duplex Printing , 5 Edge Smoothing , 6 Installing Printer Utility for Mac , 10 Launching the Dialog Console , 18 Page Setup , 14 Paper Source , 5...
Page 724 B683-8680...
Page 726 GB GB EN USA B683-8680...
Page 727 Type for 2512/1202/5612/Aficio 120 Printed in China UE USA B045-7267 Operating Instructions Copy Reference For safety, please read this manual carefully before you use this product and keep it handy for future reference.
Page 728 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine.
Page 729 Safety Information When using this machine, the following safety precautions should always be fol- lowed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 730 R CAUTION: • Protect the machine from dampness or wet weather, such as rain and snow. • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.Unplug the power cord from the wall outlet before you move the machine.
Page 731 Positions of Labels and Hallmarks for R R CAUTION This machine has labels and hallmarks for RWARNING,RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. The inside of the machine becomes very hot. Do not touch the inside. Doing so could result in a burn.
Page 732 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 733 What You Can Do with This Machine Page36 Page33 Page35 GCFM132N...
Page 734 TABLE OF CONTENTS Guide to Components ... 1 Options ... 3 Control Panel ... 4 Panel Display ... 6 Displays and Key Operations... 6 1. Basics Turning On the Power ... 7 Turning On the Main Power ... 7 Starting the Machine ... 8 Changing Modes...
Page 735 Other Functions... 31 User Codes ... 31 Auto Start ... 32 Preset Reduce/Enlarge ... 33 Zoom... 35 Combine ... 36 Combination Chart ... 38 3. Troubleshooting Machine Operation Problems... 39 General ... 39 Display ... 39 Cannot Make Clear Copies ... 40 Cannot Make Desired Copies ...
Page 736 6. Specifications Mainframe... 63 Document Feeder (ADF) (Option) ... 66 32MB Copier Memory Unit (Option)... 67 INDEX... 68 viii...
Page 737: Guide To Components
Guide to Components Exposure glass cover Lower the exposure glass cover over the original placed on the exposure glass for copying. Document feeder (ADF) (Option) Originals will be fed automatically. Exposure glass Position originals here face down for copying. See p.10 “Originals”. Internal tray Copied paper is delivered here face down.
Page 738 On indicator This indicator lights up when the opera- tion switch is turned on, and goes off when the switch is turned off. Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).
Page 739: Options
Options Document feeder (ADF) Originals will be fed automatically. Other options: • 32MB copier memory unit Increases memory capacity.
Page 740: Control Panel
Control Panel ❖ ❖ ❖ ❖ Copier only ❖ ❖ ❖ ❖ Fax and/or printer installed Indicators for fax mode (Fax in- stalled machine only) See the Facsimile Reference manual. { { { { Facsimile} } } } key (Fax installed ma- chine only) Press to use facsimile functions.
Page 741 { { { { OK} } } } key { { { { User Tools/Counter} } } } key Press to change the default settings and conditions to meet your requirements. See p.51 “User Tools (Copier Features)”. { { { { Clear/Stop} } } } key While entering numbers, press to cancel a number you have entered.
Page 742: Panel Display
Panel Display The panel display shows the status of the machine, error messages, and function menus. Important ❒ Do not apply a strong shock or force of about 30N (about 3kgf) or more to the panel display. Otherwise, the display might be damaged. Note ❒...
Page 743: Basics
Turning On the Power To turn the machine on, press the operation switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “6. Auto Off Timer” in the System Set- tings manual.
Page 744: Starting The Machine
Basics Starting the Machine A A A A Press the operation switch to make the On indicator go on. The display panel will come on. Note ❒ If the power is not turned on when the operation switch is pressed, check if the main power switch is on.
Page 745: Changing Modes
Changing Modes You can use this machine not only as a copier, but optionally as a fax machine or a printer as well. Press the { { { { Copy} } } } key to use copy functions, or press the { { { { Fac- simile} } } } key to use facsimile functions.
Page 746: Originals
Basics Originals Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where original is placed Exposure glass Document feeder (ADF) ❖ ❖ ❖ ❖ Inch version Where original is placed Exposure glass Document feeder (ADF) Non-recommended originals for the document feeder (ADF) Placing the following originals in the document feeder (ADF) might cause paper misfeeds or damage to the originals.
Page 747: Original Sizes And Scanning Area/Missing Image Area
Original Sizes and Scanning Area/Missing Image Area ❖ ❖ ❖ ❖ Exposure glass ❖ ❖ ❖ ❖ Document feeder (ADF) Limitation ❒ Even if you correctly place originals in the document feeder (ADF) or on the exposure glass, margins (about 4mm, 0.2") on all four sides might not be cop- ied.
Page 748: Copy Paper
Basics Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Paper sizes Paper Tray A4L, A5K, 8 ❒ You can specify the paper size with the Stan- A4L , A5KL, 8 L, 8 pass dard siz- tray ❒...
Page 749: Non-Recommended Paper
Note ❒ Postcards should be fed from the bypass tray. ❒ When printing on envelopes, note the following: • Load the envelope with the copy side face down on the bypass tray. • Check that envelope flap is securely folded up. •...
Page 750: Paper Storage
Basics ❒ Do not use envelopes in the following conditions. • damp • excessively curled or twisted • stuck together • damaged in any way • with stamps attached • with windows, holes, perforations, cutouts or embossing • with metal clasps, string ties or metal folding bars •...
Page 751: Toner
Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: •...
Page 752 Basics...
Page 753: Copying
Basic Procedure A A A A Make sure that the machine is in Copy mode. Note ❒ If not, press the { { { { Copy} } } } key. B B B B If the machine is set for User Code, enter the code with the number keys, and then press the { { { { OK} } } } key.
Page 754 Copying - Auto Off The machine turns itself off automat- ically after your job is finished, after a certain period of time. This function is called “Auto Off”. Note ❒ How to exit Auto Off mode: • Turn on the operation switch •...
Page 755: Placing Originals
Placing Originals Limitation ❒ Place originals after correction flu- id and ink has completely dried. Not taking this precaution could mark the exposure glass and cause marks to be copied. Note ❒ Basically, the originals should be aligned to the rear left corner. However, some copy functions may produce different results de- pending on the direction of the...
Page 756: Loading Originals In The Document Feeder (Adf)
Copying Loading Originals in the Document Feeder (ADF) Note ❒ The original might become dirty if it is written with a pencil or similar tools. ❒ Do not place any foreign objects on the document feeder (ADF) or cov- er it with your hand. Reference Regarding originals that the docu- ment feeder (ADF) can handle, see...
Page 757: Placing Custom Size Originals
C C C C Make sure that "Standard Size" is selected, and then press the { { { { OK} } } } key. Note ❒ If not, press the 0 or 1 key to select it. D D D D Press the 0 0 0 0 or 1 1 1 1 key to select original size, and then press the { { { { OK} } } } key.
Page 758 Copying C C C C Press the 0 0 0 0 or 1 1 1 1 key to select "3. Original Size", and then press the { { { { OK} } } } key. Note ❒ You can also enter this mode by pressing the { { { { R/#} } } } key.
Page 759: Basic Functions
Basic Functions Note ❒ You can select functions to be acti- vated when System Reset is turned on, when Energy Saver is turned off, or after the machine is pow- ered on. See p.54 “Settings You Can Change with the User Tools”. ❒...
Page 760: Selecting Copy Paper
Copying Selecting Copy Paper You can manually select the paper tray for the paper size you wish to use. A A A A Select the paper tray or bypass tray by pressing the { { { { Select Paper Tray} } } } key.
Page 761: Sort
Sort The optional 32MB copier memory unit is required to use this function. The machine can scan your originals into memory and automatically sort the copies. Limitation ❒ The maximum paper length for the sort function is 356 mm. ❒ You cannot use the bypass tray with this function.
Page 762 Copying D D D D Enter the number of copy sets with the number keys. Note ❒ The maximum number of sets is 99. You can change the default number with “1. Max. Copy Q'ty” in the copier features. See p.54 “Settings You Can Change with the User Tools”.
Page 763: Copying From The Bypass Tray
Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, adhesive labels, trans- lucent paper, postcards, envelopes, and copy paper that cannot be set in the paper tray. Note ❒ If you do not use standard size copy paper, you should enter ver- tical and horizontal dimensions.
Page 764: When Copying Onto Ohp Transparencies
Copying Reference For details about how to set the copy paper, see p.28 “When copying onto OHP transparen- cies”, p.29 “When copying onto standard size pap er ”, p.29 “When copying onto custom size copy paper” or p.30 “When copying onto envelopes”. C C C C Place your originals, and then press the { { { { Start} } } } key.
Page 765: When Copying Onto Standard Size Paper
When copying onto standard size paper Important ❒ You should specify the size of pa- per to avoid paper misfeeds. Note ❒ The default copy paper size for the paper tray and the bypass tray is " × 11"L A4, 8 A A A A Press the { { { { R/#} } } } key.
Page 766: When Copying Onto Envelopes
Copying D D D D Enter the vertical size of the paper with the number keys, and then press the { { { { OK} } } } key. Note ❒ To change the number entered, press the { { { { Clear/Stop} } } } key, and then enter the new number.
Page 767: Other Functions
Other Functions User Codes When user codes are set, operators must enter their user codes before the machine can be operated. The ma- chine keeps count of the number of copies made under each user code. Note ❒ When user codes are set, the ma- chine will prompt you for your user code after the power switch is turned on or Copy Reset Timer...
Page 768: Auto Start
Copying Auto Start If you press the { { { { Start} } } } key during the warm-up period, the { { { { Start} } } } key will blink and your copies will be made as soon as warm-up finishes. A A A A Make any adjustments to copy settings during the warm-up peri-...
Page 769: Preset Reduce/Enlarge
Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Note ❒ You can select one of 5 preset ratios (2 enlargement ratios, 3 reduction ratios). ❒ You can change the preset ratios to other ratios you frequently use. See “3.
Page 770 Copying D D D D Place your originals, and then press the { { { { Start} } } } key. Note ❒ When the copy paper size and the original size differ, set the original size. See p.20 “Placing Standard Size Originals”...
Page 771: Zoom
Zoom You can change the reproduction ra- tio in 1% steps. Note ❒ You can change the reproduction ratio from 50–200%. ❒ You can select a ratio regardless of the size of an original or copy pa- per. With some ratios, parts of the image might not be copied or mar- gins will appear on copies.
Page 772: Combine
Copying Combine Use this feature to combine two orig- inal images onto one page. Limitation ❒ The machine cannot copy originals different in size and direction. ❒ You cannot use the bypass tray with this function. Note ❒ A5, 5 "...
Page 773 C C C C ” with the 0 0 0 0 or 1 1 1 1 Select “ key, and then press the { { { { OK} } } } key. Note ❒ You can specify the orientation of originals. See “5. Orig. Orien- tation”...
Page 774: Combination Chart
Copying Combination Chart The combination chart given below shows which modes can be used together. When you read the chart, please refer to the following table. ✩ → × The following shows the combinations of functions. Mode before you select Custom Originals Copying from the Bypass Tray Image Density...
Page 775: Troubleshooting
Machine Operation Problems General Machine's Condition Problem/Cause The machine instructs you to The machine is warming up. wait. You cannot enter the desired The number of copies exceeds copy set number. the maximum copy quantity. The machine instructs you to User codes are set.
Page 776: Cannot Make Clear Copies
Troubleshooting Cannot Make Clear Copies Problem Copies appear dirty. The reverse side of an original image is copied. A shadow appears on copies if you use the pasted originals. The same copy area is dirty whenever making copies. When copying with the docu- ment feeder (ADF), black lines appear in a copy.
Page 777: Cannot Make Desired Copies
Cannot Make Desired Copies Problem Cause Misfeeds occur frequently. Copy paper size setting is not correct. You cannot combine several Selected functions cannot be functions. used together. Combine Problem Cause Parts of the image are not cop- The original size and the copy ied.
Page 778: Loading Paper
Troubleshooting h Loading Paper Note ❒ If you want to change the paper size, see p.47 “Changing the Paper Size”. Reference Regarding paper types and sizes that can be used, see p.12 “Copy Paper”. A A A A Make sure that the paper tray is not being used.
Page 779: Changing The Toner Cartridge
h Changing the Toner Cartridge When h is displayed, it is time to supply toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.
Page 780 Troubleshooting • Hold the new toner cartridge horizontally, and then shake it 5 or 6 times. • Remove the seal. • Insert the new toner cartridge. • Push the new toner cartridge in until it clicks. • Close the front cover of the machine.
Page 781: Clearing Misfeeds
h Clearing Misfeeds R CAUTION: • The fusing section of this machine might be very hot. Caution should be tak- en when removing misfed paper. Important ❒ When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared.
Page 782 Troubleshooting...
Page 783: Changing The Paper Size
Changing the Paper Size Important ❒ Select the paper size with the user tools, or misfeeds might occur. Reference For paper sizes, weight, and capac- ity that can be loaded in the tray, see p.12 “Copy Paper”. Changing the Paper Size in the Paper Tray A A A A Make sure that the paper tray is...
Page 784: Selecting The Paper Size With The User Tools
Troubleshooting F F F F Square the paper and load it in the tray. Important ❒ Do not stack paper over the lim- it mark. G G G G Adjust the side and back fences to the new paper size. Important ❒...
Page 785 E E E E If you have selected "3. Bypass" D D D D on step , select "Standard Size" or "Custom Size", and then press the { { { { OK} } } } key. F F F F Select the desired paper size.
Page 786 Troubleshooting...
Page 787: User Tools (Copier Features)
4. User Tools (Copier Features) Accessing the User Tools (Copier Features) This section is for the key operators in charge of this machine. The user tools allow you to change or set the ma- chine's default settings. Preparation Always exit the user tools when you have finished.
Page 788: Exiting The User Tools
User Tools (Copier Features) Exiting the User Tools A A A A Press the { { { { User Tools/Counter} } } } key. Note ❒ You can exit the User Tools mode by pressing the { { { { Cancel} } } } key.
Page 789: User Tools Menu (Copier Features)
User Tools Menu (Copier Features) User Tools Menu (Copier Features)
Page 790: Copier Features
User Tools (Copier Features) Settings You Can Change with the User Tools Reference For details about how to access the user tools, see p.51 “Accessing the User Tools (Copier Features)”. Copier Features Menu 1. Maximum Copy Quan- tity (1. Max. Copy Q'ty) 2.
Page 791 Menu Description 3. Set Ratio Select which Reduce, Enlarge or Input Ratio is shown on the panel display with priority when the { { { { Reduce/Enlarge} } } } key is pressed. Note ❒ Default: • Ratio 1: 65% 8 •...
Page 792 User Tools (Copier Features) Menu 5. Clear all User Codes (5. Clr All User Codes) 6. Reset All Counters 7. Program User Code 8. Change User Code 9. Delete User Code Description You can clear all user codes. Note ❒ The number of copies made under the old code is added to that made under the new user code.
Page 793: Remarks
Do's and Don'ts R CAUTION: • Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine. Important ❒ Make sure the remaining memory space is 100%, before you unplug the pow- er cord.
Page 794: Where To Put Your Machine
Remarks Where to Put Your Machine Machine Environment Your machine's location should be carefully chosen because environmental con- ditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the machine away from humidity and dust. Otherwise a fire or an elec- tric shock might occur.
Page 795: Power Connection
Power Connection R WARNING: • Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it.
Page 796: Access To Machine
Remarks Access to Machine Place the machine near the power source, providing clearance as shown. Rear: more than 1cm (0.4") Right: more than 1cm (0.4") Front: more than 75cm (29.6") Left: more than 1cm (0.4") Note ❒ For information about required space when options are installed, please con- tact your service representative.
Page 797: Maintaining Your Machine
Maintaining Your Machine If the exposure glass, exposure glass cover or document feeder (ADF) white sheet is dirty, clean them if you find them dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth. Then wipe it with a dry cloth to remove the water.
Page 798 Remarks...
Page 799 Mainframe ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum (Φ30) ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
Page 800 Specifications ❖ ❖ ❖ ❖ Copy paper weight: • Paper tray (Standard size): 60 – 90g/m • Bypass tray: 60 – 157g/m ❖ ❖ ❖ ❖ Non-reproduction area: • Leading edge: 3 ± 2mm, 0.14" ± 0.08" • Trailing edge: 3 ± 2mm, 0.14" ± 0.08" •...
Page 801 ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H up to exposure glass): 468 × 450 × 371mm (18.43 × 17.72 × 14.61 inch) ❖ ❖ ❖ ❖ Noise Emission • Sound power level Stand-by During printing •...
Page 802: Adf Mode
Specifications Document Feeder (ADF) (Option) ❖ ❖ ❖ ❖ Mode: • ADF mode ❖ ❖ ❖ ❖ Original size: • A4L – A5KL " × 14"L – 5 • 8 ❖ ❖ ❖ ❖ Original weight: • 1-sided originals: 52 – 105g/m ❖...
Page 803 32MB Copier Memory Unit (Option) ❖ ❖ ❖ ❖ Memory capacity: 32MB ❖ ❖ ❖ ❖ Additional functions: Increased memory capacity ❖ ❖ ❖ ❖ Number of originals that can be stored: about 99 pages ITU-T No.4 chart 32MB Copier Memory Unit (Option)
Page 804 INDEX 32MB Copier Memory Unit , 3 , 67 Access to Machine , 60 Adjusting Copy Image Density , 23 Adjust Original Mode , 54 Auto Off , 18 Auto Start , 32 Basic Functions , 23 Bypass Paper Type , 55 Bypass tray , 2 Changing the Paper Size , 47 Changing the Toner Cartridge , 43...
Page 805 Toner , 15 User Codes , 31 User Tools , 51 Ventilation hole , 1 Zoom , 35...
Page 806 MEMO...
Page 807 MEMO...
Page 808 MEMO B045...
Page 809 Type for 2512/1202/5612/Aficio 120 Printed in China UE USA B045-8667 Operating Instructions System Settings For safety, please read this manual carefully before you use this product and keep it handy for future reference.
Page 810 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine.
Page 811 ENERGY STAR Program The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Page 812 Specification Low Power Power mode consumption Default interval Recovery time 10 seconds Sleep mode Power consumption Default interval Recovery time - Auto Off Power mode consumption Default interval Recovery time 20 seconds Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly.
Page 813 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 814 TABLE OF CONTENTS Manuals for This Machine... 1 Additional Functions Provided by Internal Options... 2 Copy Mode... 2 Facsimile Mode (Option) ... 2 Printer Mode (Option)... 2 1. Modes Changing Modes... 3 Multi-access ... 4 Copy Mode ... 6 Changing to Copy Mode ... 6 Facsimile Mode...
Page 815: Manuals For This Machine
Manuals for This Machine This is a multi-functional machine combining copier, printer and fax functions. A separate manual is provided for each function. Please consult the manual that suits your needs. ❖ ❖ ❖ ❖ System Settings Provides an overview of the machine. This manual introduces the functions of the machine.
Page 816: Additional Functions Provided By Internal Options
Additional Functions Provided by Internal Options You can expand the capabilities of this machine to include fax functions and printer functions. When you want to add a function, contact your sales or service representative. Copy Mode In copy mode you can make basic copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining two originals onto one copy.
Page 817: Modes
Changing Modes Press the { { { { Copy} } } } , { { { { Facsimile} } } } or { { { { Printer} } } } key to switch to copy, fax or printer mode respectively. Limitation ❒...
Page 818: Multi-Access
Modes Multi-access You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, the machine can send a fax message that has been stored in memory.
Page 819 Mode after you select Copy Facsimile Mode before you select Operating Receive Data Printing While using the external hand set Accessing User Tools ✩…means that these functions can be used together. ❍…means that you can interrupt the current job with function keys to proceed to a subsequent job.
Page 820: Copy Mode
Modes Copy Mode Changing to Copy Mode You can always make a copy when the machine is not printing or scan- ning fax data. A A A A Press the { { { { Copy} } } } key. The copy display appears on the panel display.
Page 821: Facsimile Mode
Facsimile Mode Changing to Facsimile Mode You can always use the machine for faxing when you are not using the scanner function. A A A A Press the { { { { Facsimile} } } } key. The fax display appears on the panel display.
Page 822: Printer Mode
Modes Printer Mode Changing to Printer Mode Whenever you print from applica- tions, you do not have to switch to Printer mode. Reference For details, see the Printer Refer- ence manual. Printing The machine can receive a print data while another feature is running.
Page 823: User Tools (System Settings)
2. User Tools (System Settings) Keys for User Tools (System Settings) ❖ ❖ ❖ ❖ When the machine has the copier feature only ❖ ❖ ❖ ❖ When the machine has the printer and/or fax feature { { { { Cancel} } } } key Press to return to the previous menu.
Page 824 User Tools (System Settings) { { { { Clear Modes} } } } key Press to clear the previously entered copy job settings. { { { { Facsimile} } } } key (Fax installed ma- chine only) Press to use facsimile functions. { { { { Copy} } } } key Press to use copy functions.
Page 825: Accessing The User Tools (System Settings)
Accessing the User Tools (System Settings) This section is for the key operators in charge of this machine. You can change or set the machine's default settings. Preparation After using the user tools, be sure to return to Copy mode. The settings are not canceled even if the main power switch is turned off or the { { { { Clear Modes} } } } key is...
Page 826: Exiting From The User Tools
User Tools (System Settings) C C C C Press the 0 0 0 0 or 1 1 1 1 key until your desired menu is displayed, and then press the { { { { OK} } } } key. Note ❒...
Page 827: User Tools Menu (System Settings)
User Tools Menu (System Settings) User Tools Menu (System Settings)
Page 828: Settings You Can Change With The User Tools
User Tools (System Settings) Settings You Can Change with the User Tools Reference For details about how to access the user tools, see p.13 “User Tools Menu (System Settings)”. System Settings Menu 1. Function Priority 2. CopyCount Display 3. System Reset 4.
Page 829 Menu Description 5. Energy Saver Level You can select the Energy Saver level. ❖ ❖ ❖ ❖ Level 1 • Power Consumption: • Warm-Up Time: ❖ ❖ ❖ ❖ Level 2 • Power Consumption: • Warm-Up Time: ❖ ❖ ❖ ❖ Level 3 •...
Page 830 INDEX AOF(Keep It On.) , 15 Auto Off Timer , 15 Clear Modes key , 10 Clear/Stop key , 9 Contrast , 15 Copy Count Display , 14 Copy Mode , 2 , 6 Cursor keys , 9 Energy Saver Level , 15 Energy Saver Timer , 14 Facsimile Mode , 2 , 7 Function Priority , 14...
Page 831 Type for 2513/2513f/1302/1302f/5613/5613F/Aficio 1013/1013F Printed in China UE USA B045-7207 Operating Instructions Copy Reference Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 832 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine.
Page 833 Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 834 R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment.
Page 835 Positions of Labels and Hallmarks for R R R R WARNING and R R R R CAUTION This machine has labels and hallmarks for RWARNING,RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated. The inside of the machine becomes very hot.
Page 836 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 837: Machine Types
Machine Types This machine has two models. Type 2 machine is installed with the fax unit as a standard. Fax unit Printer unit Type 1 Option Option Type 2 Standard Option...
Page 838 What You Can Do with This Machine...
Page 839 TABLE OF CONTENTS Guide to Components ... 1 Options ... 3 Control Panel ... 4 Panel Display ... 6 Displays and Key Operations... 6 1. Basics Turning On the Power ... 7 Turning On the Main Power ... 7 Starting the Machine ... 8 Changing Modes...
Page 840 Other Functions... 31 User Codes ... 31 Auto Start ... 31 Preset Reduce/Enlarge ... 32 Zoom... 34 Combine ... 35 Combination Chart ... 37 3. Troubleshooting Machine Operation Problems... 39 General ... 39 Display ... 39 Cannot Make Clear Copies ... 40 Cannot Make Desired Copies ...
Page 841 6. Specifications Mainframe... 65 Document Feeder (ADF) (Option for Type 1) ... 68 Paper Tray Unit (Option) ... 69 32MB Copier Memory Unit (Option)... 70 INDEX... 71...
Page 843: Guide To Components
Guide to Components Exposure glass cover Lower the exposure glass cover over the original placed on the exposure glass for copying. Document feeder (ADF) (Option for Type 1) Originals will be fed automatically. Exposure glass Position originals here face down for copying.
Page 844 On indicator This indicator lights up when the opera- tion switch is turned on, and goes off when the switch is turned off. Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off).
Page 845: Options
Options Document feeder (ADF) (Option for Type 1) Originals will be fed automatically. Other options: • 32MB copier memory unit Increases memory capacity. Paper tray unit Holds 500 sheets of paper.
Page 846: Control Panel
Control Panel ❖ ❖ ❖ ❖ Copier only ❖ ❖ ❖ ❖ Fax and/or printer installed Indicators for fax mode (Fax in- stalled machine only) See the Facsimile Reference manual. { { { { Facsimile} } } } key (Fax installed ma- chine only) Press to use facsimile functions.
Page 847 { { { { Clear/Stop} } } } key While entering numbers, press to cancel a number you have entered. While copy- ing, press to stop copying. { { { { Clear Modes} } } } key Press to clear the previously entered copy job settings.
Page 848: Panel Display
Panel Display The panel display shows the status of the machine, error messages, and function menus. Important ❒ Do not apply a strong shock or force of about 30N (about 3kgf) or more to the panel display. Otherwise, the display might be damaged. Note ❒...
Page 849: Basics
Turning On the Power To turn the machine on, press the operation switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See “6. Auto Off Timer” in the System Set- tings manual.
Page 850: Starting The Machine
Basics Starting the Machine A A A A Press the operation switch to make the On indicator go on. The display panel will come on. Note ❒ If the power is not turned on when the operation switch is pressed, check if the main power switch is on.
Page 851: Changing Modes
Changing Modes You can use this machine not only as a copier, but optionally as a fax machine or a printer as well. (Type 2 machine is installed with the fax function as the stan- dard.) Press the { { { { Copy} } } } key to use copy functions, or press the { { { { Facsimile} } } } key to use facsimile functions.
Page 852: Originals
Basics Originals Sizes and Weights of Recommended Originals ❖ ❖ ❖ ❖ Metric version Where original is placed Exposure glass Document feeder (ADF) ❖ ❖ ❖ ❖ Inch version Where original is placed Exposure glass Document feeder (ADF) Non-recommended originals for the document feeder (ADF) Placing the following originals in the document feeder (ADF) might cause paper misfeeds or damage to the originals.
Page 853: Original Sizes And Scanning Area/Missing Image Area
Original Sizes and Scanning Area/Missing Image Area ❖ ❖ ❖ ❖ Exposure glass ❖ ❖ ❖ ❖ Document feeder (ADF) Limitation ❒ Even if you correctly place originals in the document feeder (ADF) or on the exposure glass, margins (about 4mm, 0.2") on all four sides might not be cop- ied.
Page 854: Copy Paper
Basics Copy Paper Recommended Paper Sizes and Types The following limitations apply to each tray: Paper sizes Paper Tray A4L, A5K, 8 ❒ You can specify the paper size with the Paper tray unit A4L, 8 (option) ❒ You can specify the paper size with the Bypass Standard A4L , A5KL, 8...
Page 855: Non-Recommended Paper
Important ❒ Use of damp or curled paper may cause a misfeed. If a misfeed occurs, try turning over the paper stack in the paper tray. If there is no improvement, change to copy paper with less curl. Note ❒ Postcards should be fed from the bypass tray. ❒...
Page 856: Paper Storage
Basics Note ❒ Do not use any of the following kinds of paper or a misfeed might occur. • Bent, folded, or creased paper • Damp paper • Torn paper • Slippery paper • Perforated paper • Rough paper • Thin paper that has low stiffness •...
Page 857: Toner
Toner Handling Toner R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations for plastics. R CAUTION: • Keep toner (used or unused) and toner containers out of reach of children. R CAUTION: •...
Page 858 Basics...
Page 859: Copying
Basic Procedure A A A A Make sure that the machine is in Copy mode. Note ❒ If not, press the { { { { Copy} } } } key. B B B B If the machine is set for User Code, enter the code with the number keys, and then press the { { { { OK} } } } key.
Page 860 Copying - Auto Off The machine turns itself off automat- ically after your job is finished, after a certain period of time. This function is called “Auto Off”. Note ❒ How to exit Auto Off mode: • Turn on the operation switch •...
Page 861: Placing Originals
Placing Originals Limitation ❒ Place originals after correction flu- id and ink has completely dried. Not taking this precaution could mark the exposure glass and cause marks to be copied. Note ❒ Basically, the originals should be aligned to the rear left corner. However, some copy functions may produce different results de- pending on the direction of the...
Page 862: Loading Originals In The Document Feeder (Adf)
Copying Loading Originals in the Document Feeder (ADF) Note ❒ The original might become dirty if it is written with a pencil or similar tools. ❒ Do not place any foreign objects on the document feeder (ADF) or cov- er it with your hand. Reference Regarding originals that the docu- ment feeder (ADF) can handle, see...
Page 863: Placing Custom Size Originals
C C C C Make sure that "Standard Size" is selected, and then press the { { { { OK} } } } key. Note ❒ If not, press the 0 or 1 key to select it. D D D D Press the 0 0 0 0 or 1 1 1 1 key to select original size, and then press the { { { { OK} } } } key.
Page 864 Copying C C C C Press the 0 0 0 0 or 1 1 1 1 key to select "3. Original Size", and then press the { { { { OK} } } } key. Note ❒ You can also enter this mode by pressing the { { { { R/#} } } } key.
Page 865: Basic Functions
Basic Functions Note ❒ You can select functions to be acti- vated when System Reset is turned on, when Energy Saver is turned off, or after the machine is pow- ered on. See p.56 “Settings You Can Change with the User Tools”. ❒...
Page 866: Selecting Copy Paper
Copying Selecting Copy Paper You can manually select the paper tray for the paper size you wish to use. A A A A Select the paper tray or bypass tray by pressing the { { { { Select Paper Tray} } } } key.
Page 867: Sort
Sort The optional 32MB copier memory unit is required to use this function. The machine can scan your originals into memory and automatically sort the copies. Limitation ❒ The maximum paper length for the sort function is 356 mm. Note ❒...
Page 868 Copying D D D D Enter the number of copy sets with the number keys. Note ❒ The maximum number of sets is 99. You can change the default number with “1. Max. Copy Q'ty” in the copier features. See p.56 “Settings You Can Change with the User Tools”.
Page 869: Copying From The Bypass Tray
Copying from the Bypass Tray Use the bypass tray to copy onto OHP transparencies, adhesive labels, trans- lucent paper, postcards, envelopes, and copy paper that cannot be set in the paper tray. Note ❒ If you do not use standard size copy paper, you should enter ver- tical and horizontal dimensions.
Page 870: When Copying Onto Ohp Transparencies
Copying Note ❒ Set the direction of the copy pa- per to L. ❒ Swing out the extender to sup- port paper sizes larger than " × 14"L. A4L, 8 ❒ Fan paper to get air between the sheets and avoid a multi-sheet feed.
Page 871: When Copying Onto Standard Size Paper
F F F F Gently insert the OHP transpar- encies face down and adjust the paper guide. Important ❒ The side of OHP transparencies that is copied is fixed. Before you place the OHP transparen- cies in the bypass tray, check the cutting position of the OHP transparencies.
Page 872: When Copying Onto Envelopes
Copying C C C C Enter the horizontal size of the paper with the number keys, and then press the { { { { OK} } } } key. Note ❒ To change the number entered, press the { { { { Clear/Stop} } } } key, and then enter the new number.
Page 873: Other Functions
Other Functions User Codes When user codes are set, operators must enter their user codes before the machine can be operated. The ma- chine keeps count of the number of copies made under each user code. Note ❒ When user codes are set, the ma- chine will prompt you for your user code after the power switch is turned on or Copy Reset Timer...
Page 874: Preset Reduce/Enlarge
Copying Preset Reduce/Enlarge You can select a preset ratio for copy- ing. Note ❒ You can select one of 5 preset ratios (2 enlargement ratios, 3 reduction ratios). ❒ You can change the preset ratios to other ratios you frequently use. See “3.
Page 875 D D D D Place your originals, and then press the { { { { Start} } } } key. Note ❒ When the copy paper size and the original size differ, set the original size. See p.20 “Placing Standard Size Originals” Preset Reduce/Enlarge...
Page 876 Copying Zoom You can change the reproduction ra- tio in 1% steps. Note ❒ You can change the reproduction ratio from 50–200%. ❒ You can select a ratio regardless of the size of an original or copy pa- per. With some ratios, parts of the image might not be copied or mar- gins will appear on copies.
Page 877 Combine Use this feature to combine two orig- inal images onto one page. Combine1 Limitation ❒ The machine cannot copy originals different in size and direction. Note ❒ A5, 5 " × 8 "K copy paper can- not be combined. ❒...
Page 878 Copying C C C C ” with the 0 0 0 0 or 1 1 1 1 Select “ key, and then press the { { { { OK} } } } key. Note ❒ You can specify the orientation of originals.
Page 879: Zoom
Combination Chart The combination chart given below shows which modes can be used together. When you read the chart, please refer to the following table. ✩ means that these modes can be used together. → means that these modes cannot be used together. The mode after you select will be the mode you're working in.
Page 880 Copying...
Page 881: Troubleshooting
Machine Operation Problems General Machine's Condition Problem/Cause The machine instructs you to The machine is warming up. wait. You cannot enter the desired The number of copies exceeds copy set number. the maximum copy quantity. The machine instructs you to User codes are set.
Page 882: Cannot Make Clear Copies
Troubleshooting Cannot Make Clear Copies Problem Copies appear dirty. The reverse side of an original image is copied. A shadow appears on copies if you use the pasted originals. The same copy area is dirty whenever making copies. When copying with the docu- ment feeder (ADF), black lines appear in a copy.
Page 883: Cannot Make Desired Copies
Cannot Make Desired Copies Problem Cause Misfeeds occur frequently. Copy paper size setting is not correct. You cannot combine several Selected functions cannot be functions. used together. Combine Problem Cause Parts of the image are not cop- The original size and the copy ied.
Page 884: Loading Paper
Troubleshooting h Loading Paper Note ❒ If you want to change the paper size, see p.48 “Changing the Paper Size”. Reference Regarding paper types and sizes that can be used, see p.12 “Copy Paper”. A A A A Make sure that the paper tray is not being used.
Page 885 Note ❒ Shuffle the paper before loading it in the tray. ❒ If the paper is curled, load the paper up side down. E E E E Readjust the back fence and side fences. Important ❒ When loading small quantities of copy paper, be careful not to squeeze in the side fence too much or paper will not be fed...
Page 886: Changing The Toner Cartridge
Troubleshooting h Changing the Toner Cartridge When h is displayed, it is time to supply toner. R WARNING: • Do not incinerate used toner or toner containers. Toner dust might ig- nite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations for plastics.
Page 887 h Changing the Toner Cartridge • Press the Toner Cartridge backward to raise its head, and then gently pull out the bottle. • Hold the new bottle horizontally, and then shake it 5 or 6 times. Note ❒ Do not remove the black cap when shaking.
Page 888: Clearing Misfeeds
Troubleshooting h Clearing Misfeeds R CAUTION: • The fusing section of this equipment might be very hot. You should be very careful that you don't touch this section when removing the misfed paper. Important ❒ When clearing misfeeds, do not turn off the power switch. If you do, your copy settings are cleared.
Page 889 h Clearing Misfeeds...
Page 890: Changing The Paper Size
Troubleshooting Changing the Paper Size Important ❒ Select the paper size with the user tools, or misfeeds might occur. Reference For paper sizes, weight, and capac- ity that can be loaded in each tray, see p.12 “Copy Paper”. Changing the Paper Size in the Paper Tray A A A A Make sure that the paper tray is...
Page 891: Changing The Paper Size In The Optional Paper Tray Unit
F F F F Square the paper and load it in the tray. Important ❒ Do not stack paper over the lim- it mark. G G G G Adjust the side and back fences to the new paper size. Important ❒...
Page 892 Troubleshooting D D D D While pressing the release lever, adjust the side fences. E E E E Push the metal plate down, and then square the paper and load it in the tray. Important ❒ Do not stack paper over the lim- it mark.
Page 893: Selecting The Paper Size With The User Tools
Selecting the Paper Size with the User Tools A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press the 0 0 0 0 or 1 1 1 1 key to display "2.System Settings", and then press the { { { { OK} } } } key.
Page 894 Troubleshooting...
Page 895: User Tools (Copier Features)
4. User Tools (Copier Features) Accessing the User Tools (Copier Features) This section is for the key operators in charge of this machine. The user tools allow you to change or set the ma- chine's default settings. Preparation Always exit the user tools when you have finished.
Page 896: Exiting The User Tools
User Tools (Copier Features) Exiting the User Tools A A A A Press the { { { { User Tools/Counter} } } } key. Note ❒ You can exit the User Tools mode by pressing the { { { { Cancel} } } } key.
Page 897: User Tools Menu (Copier Features)
User Tools Menu (Copier Features) User Tools Menu (Copier Features)
Page 898 User Tools (Copier Features) Settings You Can Change with the User Tools Reference For details about how to access the user tools, see p.53 “Accessing the User Tools (Copier Features)”. Copier Features Menu 1. Maximum Copy Quan- tity (1. Max. Copy Q'ty) 2.
Page 899 Menu Description 3. Set Ratio Select which Reduce, Enlarge or Input Ratio is shown on the panel display with priority when the { { { { Reduce/Enlarge} } } } key is pressed. Note ❒ Default: • Ratio 1: 65% 8 •...
Page 900 User Tools (Copier Features) Menu 5. Clear all User Codes (5. Clr All User Codes) 6. Reset All Counters 7. Program User Code 8. Change User Code 9. Delete User Code Description You can clear all user codes. Note ❒ The number of copies made under the old code is added to that made under the new user code.
Page 901: Remarks
Do's and Don'ts R CAUTION: • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment. Important ❒ Make sure the remaining memory space is 100%, before you unplug the pow- er cord.
Page 902: Where To Put Your Machine
Remarks Where to Put Your Machine Machine Environment Your machine's location should be carefully chosen because environmental con- ditions greatly affect its performance. Optimum environmental conditions R CAUTION: • Keep the equipment away from humidity and dust. Otherwise a fire or an electric shock might occur.
Page 903: Power Connection
Power Connection R WARNING: • Only connect the machine to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord. • Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it.
Page 904: Access To Machine
Remarks Access to Machine Place the machine near the power source, providing clearance as shown. Rear: more than 1cm (0.4") Right: more than 1cm (0.4") Note ❒ For information about required space when options are installed, please con- tact your service representative. Front: more than 75cm (29.6") Left: more than 1cm (0.4")
Page 905: Maintaining Your Machine
Maintaining Your Machine If the exposure glass, exposure glass cover or document feeder (ADF) white sheet is dirty, clean them if you find them dirty. ❖ ❖ ❖ ❖ Cleaning the machine Wipe the machine with a soft, damp cloth. Then wipe it with a dry cloth to remove the water.
Page 906 Remarks...
Page 907: Specifications
Mainframe ❖ ❖ ❖ ❖ Configuration: Desktop ❖ ❖ ❖ ❖ Photosensitivity type: OPC drum (Φ30) ❖ ❖ ❖ ❖ Original scanning: One-dimensional solid scanning system through CCD ❖ ❖ ❖ ❖ Copy process: Dry electrostatic transfer system ❖ ❖ ❖ ❖ Development: Dry two-component magnetic brush development system ❖...
Page 908 Specifications • Bypass tray (custom size): Vertical: 90 – 216mm, 3.5" – 8.5" Horizontal: 140 – 356mm, 5.5" – 14" • Paper tray unit: A4L, 8 " × 11"L 13"L, 8 ❖ ❖ ❖ ❖ Copy paper weight: • Paper tray (Standard size): 60 – 90g/m •...
Page 909 ❖ ❖ ❖ ❖ Power consumption: Mainframe only Warm up About 890W Stand-by About 90Wh During printing About 480Wh Maximum Less than 1,000W Mainframe with the optional document feeder (ADF), paper tray unit. ❖ ❖ ❖ ❖ Dimensions (W × × × × D × × × × H up to exposure glass): •...
Page 910: Document Feeder (Adf) (Option For Type 1)
Specifications Document Feeder (ADF) (Option for Type 1) ❖ ❖ ❖ ❖ Mode: • ADF mode ❖ ❖ ❖ ❖ Original size: • A4L – A5KL " × 14"L – 5 • 8 ❖ ❖ ❖ ❖ Original weight: • 1-sided originals: 52 – 105g/m ❖...
Page 911: Paper Tray Unit (Option)
Paper Tray Unit (Option) ❖ ❖ ❖ ❖ Copy paper weight: 60 – 90g/m (16 – 24 lb.) ❖ ❖ ❖ ❖ Available paper size: " × 14"L, 8 A4L, 8 ❖ ❖ ❖ ❖ Maximum power consumption: 15W (power is supplied from the main frame.) ❖...
Page 912: 32Mb Copier Memory Unit (Option)
Specifications 32MB Copier Memory Unit (Option) ❖ ❖ ❖ ❖ Memory capacity: 32MB ❖ ❖ ❖ ❖ Additional functions: Increased memory capacity ❖ ❖ ❖ ❖ Number of originals that can be stored: about 99 pages ITU-T No.4 chart...
Page 913 INDEX 32MB Copier Memory Unit , 3 , 70 Access to Machine , 62 Adjusting Copy Image Density , 23 Adjust Original Mode , 56 Auto Off , 18 Auto Start , 31 Basic Functions , 23 Bypass Paper Type , 57 Bypass tray , 2 Changing the Paper Size , 48 Changing the Toner Cartridge , 44...
Page 914 Toner , 15 User Codes , 31 User Tools , 53 Ventilation hole , 1 Zoom , 34...
Page 915 MEMO...
Page 916 MEMO B045...
Page 917 Type for 2513/2513f/1302/1302f/5613/5613F/Aficio 1013/1013F Printed in China UE USA B045-8607 Operating Instructions System Settings Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 918 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information in the Copy Reference before using this machine.
Page 919 ENERGY STAR Program The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming. When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.
Page 920 Specification Low Power Power mode consumption Default interval 15 minutes Recovery time 10 seconds Sleep mode Power consumption Default interval - Recovery time - Auto Off Power mode consumption Default interval 30 minutes Recovery time 20 seconds Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environment friendly.
Page 921 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 922 TABLE OF CONTENTS Manuals for This Machine... 1 Machine Types... 2 Additional Functions Provided by Internal Options... 3 Copy Mode... 3 Facsimile Mode (Option for Type 1)... 3 Printer Mode (Option)... 3 1. Modes Changing Modes... 5 Multi-access ... 6 Copy Mode ...
Page 923: Manuals For This Machine
Manuals for This Machine This is a multi-functional machine combining copier, printer and fax functions. A separate manual is provided for each function. Please consult the manual that suits your needs. ❖ ❖ ❖ ❖ System Settings Provides an overview of the machine. This manual introduces the functions of the machine.
Page 924: Machine Types
Machine Types This machine has two models. Type 2 machine is installed with the fax unit as a standard. Fax unit Printer unit Type 1 Option Option Type 2 Standard Option...
Page 925: Additional Functions Provided By Internal Options
Additional Functions Provided by Internal Options You can expand the capabilities of this machine to include fax functions and printer functions. When you want to add a function, contact your sales or service representative. Copy Mode In copy mode you can make basic copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining two originals onto one copy.
Page 927: Modes
Changing Modes Press the { { { { Copy} } } } , { { { { Facsimile} } } } or { { { { Printer} } } } key to switch to copy, fax or printer mode respectively. Limitation ❒...
Page 928: Multi-Access
Modes Multi-access You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, the machine can send a fax message that has been stored in memory.
Page 929 Mode after you select Copy Mode before you select Automatically printing reports/lists ✩ Manual printing reports/lists While using the external hand set Operating Receive Data Printing While using the external hand set Accessing User Tools ✩…means that these functions can be used together. ❍…means that you can interrupt the current job with function keys to proceed to a subsequent job.
Page 930: Copy Mode
Modes Copy Mode Changing to Copy Mode You can always make a copy when the machine is not printing or scan- ning fax data. A A A A Press the { { { { Copy} } } } key. The copy display appears on the panel display.
Page 931: Facsimile Mode
Facsimile Mode Changing to Facsimile Mode You can always use the machine for faxing when you are not using the scanner function. A A A A Press the { { { { Facsimile} } } } key. The fax display appears on the panel display.
Page 932: Printer Mode
Modes Printer Mode Changing to Printer Mode Whenever you print from applica- tions, you do not have to switch to Printer mode. Reference For details, see the Printer Refer- ence manual. Printing The machine can receive a print data while another feature is running.
Page 933: User Tools (System Settings)
2. User Tools (System Settings) Keys for User Tools (System Settings) ❖ ❖ ❖ ❖ When the machine has the copier feature only ❖ ❖ ❖ ❖ When the machine has the printer and/or fax feature { { { { Cancel} } } } key Press to return to the previous menu.
Page 934 User Tools (System Settings) { { { { Copy} } } } key Press to use copy functions. { { { { Printer} } } } key (Printer installed machine only) Press to use printer functions. Number keys Use to enter a numeric value. { { { { Start} } } } key Press to start copying or faxing.
Page 935: Accessing The User Tools (System Settings)
Accessing the User Tools (System Settings) This section is for the key operators in charge of this machine. You can change or set the machine's default settings. Preparation After using the user tools, be sure to return to Copy mode. The settings are not canceled even if the main power switch is turned off or the { { { { Clear Modes} } } } key is...
Page 936: Exiting From The User Tools
User Tools (System Settings) Displays when the optional paper tray unit is equipped with your machine. Note ❒ 1: Press to go to the next menu. ❒ 0: Press to go back to the previ- ous menu. Reference p.15 “User Tools Menu (System Settings)”...
Page 937: User Tools Menu (System Settings)
User Tools Menu (System Settings) User Tools Menu (System Settings) Displays when the optional paper tray unit is equipped with your machine.
Page 938: Settings You Can Change With The User Tools
User Tools (System Settings) Settings You Can Change with the User Tools Reference For details about how to access the user tools, see p.15 “User Tools Menu (System Settings)”. System Settings Menu 1. Function Priority 2. CopyCount Display 3. System Reset 4.
Page 939 Menu Description 5. Energy Saver Level You can select the Energy Saver level. ❖ ❖ ❖ ❖ Level 1 • Power Consumption: • Warm-Up Time: ❖ ❖ ❖ ❖ Level 2 • Power Consumption: • Warm-Up Time: ❖ ❖ ❖ ❖ Level 3 •...
Page 940 User Tools (System Settings) Menu 9. Pap.Tray Priority (for Copy mode only) 10Auto Tray Switch (for Copy mode only) 11Display Contrast 12Measurement Unit Description When the optional paper tray unit is equipped with your machine, you can select a default paper tray in the following conditions: •...
Page 941 INDEX AOF(Keep It On.) , 17 Auto Off Timer , 17 Auto Tray Switch , 18 Clear Modes key , 11 Clear/Stop key , 11 Contrast , 18 Copy Count Display , 16 Copy Mode , 3 , 8 Cursor keys , 11 Energy Saver Level , 17 Energy Saver Timer , 16 Facsimile Mode , 3 , 9...
Page 942 MEMO B045...
Page 943: Basic Features
Operating Instructions Facsimile Reference <Basic Features> Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 944 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Page 945 Note to users in Canada - Note: This Class B digital apparatus complies with Canadian ICES-003. Remarque concernant les utilisateurs au Canada - Avertissement: Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can- ada. - Notice about the Telephone Consumer Protection Act (Valid in USA only).
Page 946: Important Safety Instructions
Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 947 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 948: Advanced Features
Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations.
Page 949 TABLE OF CONTENTS 1. Getting Started Machine Types... 1 Guide to Components ... 2 Front View ... 2 Side View ... 3 Control Panel ... 4 Starting the Machine ... 6 Turning On the Power ... 6 Turning Off the Power ... 7 Changing Modes...
Page 950 Reception Modes... 31 Selecting the Reception Mode ... 31 3. Registering Own Name/Fax Header/Own Fax Number ... 33 Registering ... 34 Editing ... 35 Deleting ... 36 Quick Dial ... 38 Registering ... 38 Editing ... 40 Deleting ... 41 Quick Dial Key Label (Dial label)...
Page 951 viii...
Page 952: Getting Started
Machine Types This machine comes in three models. Copy Speed 12 copies/minute (A4, 8 Paper Capacity for Bypass Tray Paper Tray Unit Not available Fax Unit Document Feeder 1. Getting Started Model A Type1 Type1 13 copies/minute "×11" ) (A4, 8 "×11"...
Page 953: Guide To Components
Getting Started Guide to Components Front View Following illustration is for Model B. Exposure Glass Cover Lower the Exposure Glass Cover over originals placed on the exposure glass. Document Feeder (ADF) (Option for Type1) Originals will be fed automatically. Exposure Glass Place the original face down on the upper left corner of the exposure glass, aligning the upper left corner with the reference...
Page 954: Side View
Operation switch Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). See p.6 “Turning On the Power”. Side View Bypass Tray A fax message can be printed on the pa- per placed here.
Page 955: Control Panel
Getting Started Control Panel Receive File Indicator Lights when a message has been received into memory. Communicating Indicator Lights during transmission or reception. { { { { Job Information} } } } key Press to search for information on a spe- cific job.
Page 956 User Function keys Each of these can be programmed for rapid access to frequently used functions. ❖ ❖ ❖ ❖ Functions Programmed by Default Function Manual Reception Reception Mode Print Journal { { { { Resolution} } } } key Press to switch between Standard, Detail and Fine.
Page 957: Starting The Machine
Getting Started Starting the Machine To start the machine, turn on the op- eration switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See Chapter 2 “Settings You Can Change with the User Tools”...
Page 958: Turning Off The Power
Turning Off the Power A A A A Turn off the operation switch. The On indicator will go out. Important ❒ Before you unplug the power cord, confirm that the display in Facsimile mode indicates that the remaining memory space is 100%.
Page 959: Changing Modes
Getting Started Changing Modes This machine is both a fax and a copier. If the machine is not in Facsimile mode, press the { { { { Facsimile} } } } key to use fax function. You can set this machine to display facsimile mode immediately after the oper- ation switch is turned on.
Page 960: Reading The Display
Reading the Display The machine status and instructions are shown on the display. Note ❒ All procedures in this manual assume you are in Facsimile mode. If the ma- chine is not in Facsimile mode, press the { { { { Facsimile} } } } key to change to Facsim- ile mode.
Page 961: Standby Display
Getting Started Standby Display While the machine is in standby mode (immediately after it is turned on or af- ter the { { { { Cancel} } } } key is pressed), the fol- lowing display is shown. Note ❒ To return the machine to standby mode, do one of the following: •...
Page 962: Faxing
Transmission Modes There are two types of transmission. ❖ ❖ ❖ ❖ Memory Transmission When a fax document is stored in memory, then transmission starts automatically. This makes it convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a sin- gle operation.
Page 963: Switching Between Memory Transmission And Immediate Transmission
Faxing Switching between Memory Transmission and Immediate Transmission Press the { { { { Memory Trans.} } } } key to switch between Memory Transmis- sion and Immediate Transmission. When the indicator of the { { { { Memory Trans.} } } } key is not lit, Immediate Transmission is selected.
Page 964: Setting Originals
Setting Originals You can set your originals either in the Document Feeder or on the expo- sure glass. Some types of originals are unsuitable for the Document Feeder so they must be set on the exposure glass. Which way you place your original depends on its size and whether you are using the Document Feeder or the exposure glass.
Page 965: Placing A Single Original On The Exposure Glass
Faxing Placing a Single Original on the Exposure Glass Set originals that cannot be placed in the Document Feeder, such as a book, on the exposure glass one page at a time. A A A A Lift the Exposure Glass Cover. Place the original face down and align its upper left corner with the reference mark at the upper left...
Page 966: Original Sizes Difficult To Detect
A A A A Adjust the document guide to match the size of your originals. Align the edges of your originals and stack them in the Document Feeder face up. Adjust the docu- ment guide to match the size of the originals again.
Page 967: Memory Transmission
Faxing Memory Transmission Memory Transmission is convenient because: • Fax documents can be scanned much more quickly. Your scanned document is stored in the memory, an d t h en s en t aut o m at i c al l y, meaning you do not have to wait for your document to send.
Page 968 B B B B Set the original. Limitation ❒ You can send the first pages from the exposure glass, and then the remaining pages from the Document Feeder. After you place the last page on the expo- sure glass, you have 60 seconds to insert the remaining pages in the Document Feeder.
Page 969 Faxing Sending Originals from the Exposure Glass A A A A Place the first page of your original on the exposure glass face down. B B B B Dial. C C C C Press the { { { { Start} } } } key. The machine starts scanning the original.
Page 970: Canceling A Memory Transmission
Canceling a Memory Transmission Before the Start Key is Pressed A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When you set the document in the Document Feeder, you can cancel the transmission by just removing it.
Page 971: While The Original Is Awaiting Transmission
Faxing C C C C Press the { { { { OK } } } } key. D D D D Display the file you want to de- lete. Enter the file number with the num- ber keys, or search using 0 or 1. E E E E Press the { { { { OK} } } } key.
Page 972: Immediate Transmission
Immediate Transmission Immediate Transmission is conve- nient when: • You wish to send a document im- mediately as it is scanning. • You wish to quickly check whether you have successfully connected with the other party's fax machine. • Your machine's memory is getting full.
Page 973 Faxing Reference p.33 “Own Name/Fax Head- er/Own Fax Number” After transmission the machine will return to standby mode. Sending Originals from the Exposure Glass A A A A Place the first page face down on the exposure glass. B B B B Dial. C C C C Press the { { { { Start} } } } key.
Page 974: Canceling An Immediate Transmission
Canceling an Immediate Transmission Before the Start key is Pressed A A A A Press the { { { { Clear Modes} } } } key. Note ❒ When you have already set the original, you can also cancel an Immediate Transmission by re- moving the original from the machine.
Page 975: Scan Settings
Faxing Scan Settings You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.
Page 976: Original Type
Original Type If your original contains photo- graphs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity. ❖ ❖ ❖ ❖ Text Select Text to send an original con- taining a high-contrast black-and- white image.
Page 977: Dialing
Faxing Dialing There are four main ways to dial a number: ❖ ❖ ❖ ❖ Entering Numbers Directly See p.26 “Entering Numbers Di- rectly” ❖ ❖ ❖ ❖ Using Quick Dials: See p.27 “Using Quick Dials” ❖ ❖ ❖ ❖ Using Speed Dials: See p.28 “Using Speed Dials”...
Page 978: Using Quick Dials
Note ❒ If a memory file is awaiting transmis- sion and the "E xce eded the message is dis- Max.Cannot Add" played when dialing with the num- ber keys, you cannot dial any more numbers. That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission.
Page 979: Using Speed Dials
Faxing A A A A Make sure that the machine is in standby mode. B B B B Set your original and select any scan settings you require. C C C C Press the Quick Dial key in which the destination's number is pro- grammed.
Page 980: Using Groups
C C C C Press the { { { { Speed Dial} } } } key. D D D D Enter the two digit code (00 to 49) for the destination with the num- ber keys. Note ❒ When a name is stored for the destination, the name is dis- played, and when no name is stored, the fax number is dis-...
Page 981 Faxing When Specifying a Group with a Quick Dial Make sure that the Memory Trans- mission indicator is lit, if not, press the { { { { Memory Trans.} } } } key to light it. Note ❒ You must register Groups to Quick D i a l s b e f o r e h a n d .
Page 982: Reception Modes
Reception Modes The machine can treat incoming fax messages and telephone calls in three ways. ❖ ❖ ❖ ❖ Manual Receive Use this mode if your line is shared by a fax machine and a telephone but you wish to answer all calls yourself and decide whether they are fax documents or telephone calls.
Page 983 Faxing - Distinctive Ring Two numbers (telephone number and fax number) can be assigned to one line by making a contract with your telephone company for Distinc- tive Ring. Each number will have a different ringing pattern. This is use- ful for distinguishing a fax from a telephone call.
Page 984: Own Name/Fax Header/Own Fax Number
Own Name/Fax Header/Own Fax Number Make sure that all necessary settings are made before connecting your ma- chine to the telephone line. ❖ ❖ ❖ ❖ Own Name This should be your name or com- pany name, in 20 characters or less. During communication, if the oth- er party's fax machine supports Own Name, this replaces the Own...
Page 985 Registering Registering The following procedure describes how to make initial settings. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until " 4. Fax Fea- tures "...
Page 986: Editing
L L L L Press the { { { { OK} } } } key. The programmed Own Name is displayed. M M M M Enter your Fax Header. If your Fax Header is the same as your Own Name, go to step N. N N N N Press the { { { { OK} } } } key.
Page 987: Deleting
Registering D D D D Press 0 0 0 0 or 1 1 1 1 until " 3. Setup " is displayed. E E E E Press the { { { { OK} } } } key. F F F F Press 0 0 0 0 or 1 1 1 1 until "...
Page 988 F F F F Press 0 0 0 0 or 1 1 1 1 until " 6. Fax Infor- mation " is displayed. G G G G Press the { { { { OK} } } } key. H H H H Press 0 0 0 0 or 1 1 1 1 to select the item that you want to delete.
Page 989: Quick Dial
Registering Quick Dial To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to dial. Registering The following procedure describes how to register fax numbers in Quick...
Page 990 E E E E Press the { { { { OK} } } } key. F F F F Display the number of the Quick Dial key you want to register. Press a Quick Dial key, or search using 0 or 1. Note ❒...
Page 991: Editing
Registering L L L L Press the { { { { OK} } } } key. If you want to store another Quick Dial, go to step E. M M M M Press the { { { { User Tools} } } } key to re- turn to standby display.
Page 992: Deleting
J J J J Press the { { { { Clear/Stop} } } } key, and then reenter the destination name. Note ❒ Under rare circumstances, gar- bled characters may appear during name registration if you use the { { { { Pause/Redial} } } } key to display the fax number of par- ties located in other countries.
Page 993: Quick Dial Key Label (Dial Label)
Registering E E E E Press 0 0 0 0 or 1 1 1 1 until " 2. Del. Quick Dial " is displayed. F F F F Press the { { { { OK} } } } key. G G G G Display the Quick Dial key that you want to delete.
Page 994 Quick Dial Label paper Quick Dial key number Destination name...
Page 995: Speed Dial
Registering Speed Dial Registering If you register numbers in Speed Di- als, you can specify the fax number simply by pressing the { { { { Speed Dial} } } } key, and entering a two-digit Speed Dial number. The following procedure describes how to register fax numbers in Speed Dials.
Page 996 G G G G Display the number of the Speed Dial you want to register (00 to 49). Enter the Speed Dial number with the number keys, or search using 0 or 1. Note ❒ If you make a mistake, press the { { { { Clear/Stop} } } } key and try again.
Page 997: Editing
Registering Editing The following procedure describes how to edit registered Speed Dial numbers. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until " 4. Fax Fea- tures "...
Page 998: Deleting
M M M M Press 0 0 0 0 or 1 1 1 1 to select "On" or "Off". Note ❒ Label insertion allows the desti- n a t i o n n a m e t h a t i s p r o - gram m ed in Quick Dial or Speed Dial to be printed on the fax when it is received at the...
Page 999 Registering E E E E Press 0 0 0 0 or 1 1 1 1 until " 4. Del. Speed Dial " is displayed. F F F F Press the { { { { OK} } } } key. G G G G Display the Speed Dial number you want to delete (00 to 49).
Page 1000: Groups
Groups If you regularly broadcast documents to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in se- quence automatically. There are two ways of programming Groups: ❖...
Page 1001 Registering ❒ It is recommended that you print the Group Dial list and keep it when you register or change desti- nations. See Chapter 5, "Printing Reports/ Lists" in the Advanced Features manual. ❒ If you register the same destination in different Groups, it is only counted as one item.
Page 1002 H H H H Specify the destination using one of the following three methods: Enter the fax number with the number keys. Press a Quick Dial key. Press the { { { { Speed Dial} } } } key, and then enter a Speed Dial number.
Page 1003: Editing
Registering Editing You can edit the group name or add destinations for programmed groups. To edit a destination: • For destinations programmed in Quick Dial or Speed Dial, edit the contents of the programmed Quick Dial or Speed Dial. • For destinations programmed with the number keys, delete the desti- nation you want to edit from the group, and then program the new...
Page 1004 L L L L Press the { { { { OK} } } } key. The name is changed. M M M M Press 0 0 0 0 or 1 1 1 1 to select "Yes" if the gr ou p w as p rog rammed in a Quick Dial, or select "No"...
Page 1005 Registering G G G G Display the number of the group to which you want to add a num- ber (1 to 5). Enter the group number with the number keys, or search using 0 or 1. H H H H Press the { { { { OK} } } } key.
Page 1006: Deleting
R R R R Press the { { { { OK} } } } key. S S S S Press 0 0 0 0 or 1 1 1 1 to select "Yes" if the gr ou p w as p rog rammed in a Quick Dial, or select "No"...
Page 1007 Registering E E E E Press 0 0 0 0 or 1 1 1 1 until " 5. Prog. Group Dial " is displayed. F F F F Press the { { { { OK} } } } key. G G G G Display the group number for the destination you want to delete (1 to 5).
Page 1008 T T T T Press the { { { { OK} } } } key to return to standby mode. If you want to delete another desti- nation from the group, go to step F. U U U U Press the { { { { User Tools} } } } key to re- turn to standby mode.
Page 1009 Registering - To change and delete Quick Dials programmed as groups: To store an entire group under a dif- ferent Quick Dial key, or to delete the group from the Quick Dial key alto- gether, perform the following proce- dure: Press the { { { { User Tools} } } } key.

This manual is also suitable for:

Aficio 151f Aficio 1515mf Dsm415 Dsm415f Dsm415pf Ld015 ... Show all

Ricoh Printer/Fax/Scanner/Copier Aficio 1515 Operating Instructions Manual

Table of Contents

What You Can Do with this Machine

Copyrights and Trademarks

How to Read this Manual

ENERGY STAR Program

1 Getting Started

Guide to Components

Other Items

Control Panel

2 Combined Function Operations

Changing Modes

Multi-Access

3 User Tools (System Settings)

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

User Code (for Machines with Copier Function Only)

Address Book

User Code (MFP)

Fax Destination

E-Mail Destination

Registering Destinations to a Group

Using the Search Function to Select a Destination

4 Troubleshooting

If Your Machine Does Not Operate as You Want

Clearing Misfeeds

Changing the Paper Size

5 Other Function

6 Entering Text

7 Security

Operating Environment and Notes

8 Specifications

Main Unit

Other Items

Copy Paper

Index

Table of Contents

Notice

How to Read this Manual

Safety Information

Positions of R R R R WARNING and R R R R CAUTION Labels

Control Panel

Turning on the Power

Originals

1 Placing Originals

Placing Originals

Basic Procedure

2 Copying

Copying from the Bypass Tray

Copier Functions

If Your Machine Does Not Operate as You Want

3 Troubleshooting

If You Cannot Make Clear Copies

If You Cannot Make Copies as You Want

B Loading Paper

D Adding Toner

Removing Toner

Inserting Toner

Accessing User Tools (Copier Features)

4 User Tools (Copier Features)

Settings You Can Change with User Tools

Do's and Don'ts

5 Remarks

Where to Put Your Machine

Maintaining Your Machine

Combination Chart

6 Specifications

Supplementary Information

Index

Table of Contents

How to Read this Manual

Control Panel

1 Getting Started

2 Preparing to Print

Preparing the Machine

Installing the Software

Software and Utilities Included on the CD-ROM

Index

Table of Contents