Page 3 Introduction Thank you for purchasing Color Image Scanner ScanSnap S300 (hereinafter referred to as the ScanSnap). The ScanSnap is a scanner that is capable of double-sided scanning in both monochrome and color. The ScanSnap has the following advantages: ■ You can turn images on paper into PDF files by just pressing the [SCAN] button! You can turn documents cluttering up your desk into PDF files, which are easy to print and attach to e-mail messages;...
Page 4 ■ You can file business cards with ease! ™ With CardMinder , which is supplied with the ScanSnap, business cards can be easily filed and searched for using the OCR function. ■ The Quick menu lets even beginners to operate the ScanSnap with automatic ease! When the [SCAN] button is pressed, the Quick menu is displayed.
Page 5: Table Of Contents
Preparation ..................25 Scanning documents in Quick Menu Mode ........27 Scanning documents in Left-Click Menu Mode........32 Turning the ScanSnap On/Off............. 36 Finishing Scanner Operation .............. 37 3.2 Paper Sizes of Documents to be Scanned ..... 38 ScanSnap S300 Operator's Guide...
Page 6 3.3 Loading Documents ............40 How to load documents ..............40 Chapter 4 Setting the ScanSnap..........43 4.1 About the ScanSnap Icon ..........44 Right-Click Menu................. 45 Left-Click Menu ................... 46 4.2 Changing Scanning Settings........... 47 4.3 Saving Scanning Settings..........70 Adding Profiles..................
Page 7 Chapter 7 Troubleshooting ............179 7.1 Clearing Document Jams..........180 7.2 Troubleshooting Checklist ..........182 Chapter 8 Daily Care ..............189 8.1 Cleaning the Scanner Exterior ........190 8.2 Cleaning the Inside of the Scanner....... 191 ScanSnap S300 Operator's Guide...
Page 8 Chapter 9 Replacing Consumables......... 195 9.1 Replacing Consumables ..........196 Parts Nos. and Replacement Cycle of Consumables ....... 196 9.2 Replacing the Pad ASSY..........198 9.3 Replacing the Pick Roller..........201 Appendix A Updating ScanSnap Manager ..........207 Appendix B Uninstalling ScanSnap ............209 Uninstalling Supplied Programs ............
Page 9: Regulatory Information
B et prescrites dans le Règlement sur le brouillage radioélectrique dictées par le Ministère des Communications du Canada. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. ScanSnap S300 Operator's Guide...
Page 10 Bescheinigung des Herstellers / Importeurs Für den S300 wid folgendes bescheinigt: • In Übereinsstimmung mit den Bestimmungen der EN45014(CE) funkentstört • Maschinenlärminformationsverordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger, gemäß EN ISO 7779. Dieses Gerät wurde nicht für die Benutzung in unmittelbarer Umgebung starker Lichtquellen (z.
Page 11: Liability
PFU LIMITED assumes no liability whatsoever for damages arising from use of this product by the user in high-safety applications, and for any claims or compensation for damages by the user or a third party. ScanSnap S300 Operator's Guide...
Page 12: Trademarks
ScanSnap, ScanSnap logo, and CardMinder are the trademarks of PFU LIMITED. Other product names are the trademarks or registered trademarks of the respective companies. How Trademarks Are Indicated in This Manual ScanSnap: ScanSnap S300 ™ CardMinder: CardMinder References to operating systems (OSs) are indicated as follows: ®...
Page 13 Double-click: refers to clicking twice in rapid succession on the left mouse button down. Manufacturer PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower, 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi Kanagawa 212-8563, Japan Phone: (81)(44) 540-4538 All Rights Reserved.Copyright ©2007 PFU LIMITED ScanSnap S300 Operator's Guide...
Page 14: Safety Precautions
■ Safety Precautions This manual describes important details for users to use this product safely and correctly. Read this manual thoroughly before you start using this product. Be sure to read and fully understand the Safety Precautions in this manual, in particular. In addition, keep this manual handy during use of this product, so that you can refer to it quickly when necessary.
Page 15: Screen Examples In This Manual
The screen examples in this manual are created according to Microsoft Corporation’s Guideline. About Maintenance Repairs should be done by properly trained repair technicians. When this product needs servicing, please contact the store where you purchased it or any authorized FUJITSU Image Scanner service provider. xiii ScanSnap S300 Operator's Guide...
Page 16 WARNING The following describes important warnings described in this manual. Do not touch the Power cables with wet hands. Do not touch the power plug or USB bus power cable with wet hands. Doing so might cause electric shock. Do not damage the Power cables. A damaged power cable or USB bus power cable may cause fire or electric shock.
Page 17 Make sure that the smoking has stopped, and then contact the store where you bought the scanner or an authorized FUJITSU scanner service provider. Firmly insert the power plug. Firmly insert the power plug and into the power outlet, or the USB bus power cable into the USB port on the computer as far it can go.
Page 18 USB bus power cable from the computer, and disconnect the interface cable from the computer. Then, contact the store where you bought the scanner or an authorized FUJITSU scanner service provider. Pay particular attention to this warning in households where there are small children.
Page 19: Power Outlet
Also, make sure that the floor is free of obstructions. Avoid any contact when scanner is working. Avoid getting a sleeve, necktie, or hair caught up in any scanner mechanism when scanning as this may cause injuries. xvii ScanSnap S300 Operator's Guide...
Page 20 CAUTION The following illustrates important cautions described in this manual. Do not install the scanner on unstable surfaces. Install the scanner on a flat, lever surface. Make sure none of the scanner parts protrudes outside the desktop. Do not install the scanner on unstable surfaces. Install the scanner on a level surface that is free of vibration to prevent it from falling.
Page 21: Chapter 1 Before You Start Using The Scansnap
Chapter 1 Before You Start Using the ScanSnap This chapter describes the necessary preparations for using the ScanSnap. 1.1 Checking the Contents of the Scanner Package ..........2 1.2 Names and Functions of Components ..............3 ScanSnap S300 Operator's Guide...
Page 22: Checking The Contents Of The Scanner Package
Checking the Contents of the Scanner Package When you unpack the scanner package, find the packaging list first, and then make sure that the ScanSnap and all items in the packaging list are present. If anything is missing or damaged, contact the store where you purchased the product. To avoid danger of suffocation, keep the packaging materials away from small children’s reach and prevent them from putting the materials WARNING...
Page 23: Names And Functions Of Components
To open the ADF, pull this lever toward you. [SCAN] button Starts the scanning. Power indicator Indicates the power status of the scanner. Blue (Solid) : Ready Blue (Blinking) : Scanning/Standby Orange (Solid) : Error Light off : Power off ScanSnap S300 Operator's Guide...
Page 24: Rear View
■ Rear View Power connector USB connector Security cable slot You can plug a commercially available security cable into this slot (anti-theft). Adhesive label Reminds you that the supplied software has to be installed first. After install- ing ScanSnap Manager onto your computer, remove this label to connect the scanner to the personal computer.
Page 25: Chapter 2 Connecting The Scansnap
[Cancel] button to close the Wizard dialog box, and install ScanSnap Manager first. • When the ScanSnap is connected to a personal computer, other FUJITSU scanner models (fi-5110EOX Series or ScanSnap S500/S510) or another S300 cannot be used on the same personal computer.
Page 26: Installing The Supplied Programs
Installing the Supplied Programs "Installation" of programs is the act of copying the program files supplied with the ScanSnap into the hard disk of your personal computer so that the environment for using the ScanSnap is created on the personal computer in which you install the program files. ■...
Page 27: Installing Supplied Programs
Install the supplied programs from the "ScanSnap Setup CD-ROM" that comes with this scanner. They are: • ScanSnap Manager • ScanSnap Organizer • CardMinder <Installing ScanSnap Manager, ScanSnap Organizer, and CardMinder> Following the procedure below, install ScanSnap Manager, ScanSnap Organizer, and CardMinder. ScanSnap S300 Operator's Guide...
Page 28 * If you log on to Windows Vista as a standard user, this button is not available. Use Explore to view the contents of the "Setup CD-ROM." (5) You can visit our website and view information about support to this product. In the displayed window, click the URL, http://scansnap.fujitsu.com. (You must have an Internet connection.)
Page 29 2. Click the [Readme] button in the [ScanSnap Setup] dialog box. ⇒ In the Readme file, things to keep in mind when you install/uninstall programs and how the Setup CD-ROM is configured are described. Close the Readme file when you finish reading it. ScanSnap S300 Operator's Guide...
Page 30 3. Click the [Install Products] button in the [ScanSnap Setup] dialog box. Clicking the [Install Products] button installs ScanSnap Manager, ScanSnap Organizer, and CardMinder. ⇒ The [Welcome to the InstallShield Wizard for ScanSnap] dialog box appears. 4. Click the [Next] button in the [Welcome to the InstallShield Wizard for ScanSnap] dialog box.
Page 31 When changing the directory path, click the [Browse] button and display the [Select Directory] dialog box; select the folder to install ScanSnap programs. ⇒ The [Setup Type] dialog box is displayed. ScanSnap S300 Operator's Guide...
Page 32 7. Select [Typical], [Compact], or [Custom] from options and click the [Next] button. Select [Typical] for ordinary use. ⇒ Clicking the [Next] button displays the [ScanSnap Manager Setting 1] dialog box. Depending on the selected option, programs are installed as follows: •...
Page 33 You can change this setting after installation. HINT For details, refer to "Show scanning results" on page • The dialog box above will not appear when re-installing programs. The settings configured before the re-installation remain effective. ScanSnap S300 Operator's Guide...
Page 34 10. In the [Start Copying Files] dialog box, check the files that will be installed and click the [Next] button. ⇒ The installation is started. When the installation is complete, the [InstallShield Wizard Complete] dialog box will appear. 11. In the [InstallShield Wizard Complete] dialog box, click the [Finish] button. ⇒...
Page 35: Connecting The Scansnap To Your Pc
Use only the AC cable and AC adapter (power cable) below: Otherwise, a failure may be caused. CAUTION • Manufacturer: LEI • Model No.: NU13-1072166-I3 ScanSnap S300 Operator's Guide...
Page 36: Turning The Scansnap On
• When using the USB bus power cable, the personal computer must have two ATTENTION USB ports; one for power feeding, the other for USB cable connection. • When connecting with the USB bus power cable via a USB hub, use a powered hub equipped with an AC adapter.
Page 37 Connect the USB cable to both the ScanSnap and personal computer. Insert until it is all the way seated in the USB connector and USB port. USB port connector Power connector 3. After power and USB connector are connected with cables, perform the procedure described in "Turning the ScanSnap ON" on page ScanSnap S300 Operator's Guide...
Page 38: Turning The Scansnap On
• Be sure to use the supplied USB bus power cable. ATTENTION • Be sure to use the supplied USB cable. The operation with any commercially available USB cable is not guaranteed. • If only the USB cable is used, the ScanSnap does not operate. Be sure to use two types of cables, the USB bus power and USB cables, to connect the ScanSnap to a personal computer.
Page 39 HINT becomes the ready status. The button indication on your computer depends on the cable connection you made. • Power cable connection: • USB bus power cable connection: This guide uses examples for power cable connection. ScanSnap S300 Operator's Guide...
Page 41: Chapter 3 Using The Scansnap
Chapter 3 Using the ScanSnap This chapter describes the basic operations of the ScanSnap. 3.1 Flow of Operations ....................22 3.2 Paper Sizes of Documents to be Scanned ............38 3.3 Loading Documents ..................... 40 ScanSnap S300 Operator's Guide...
Page 42: Flow Of Operations
Flow of Operations This section describes the flow of operations starting with the scanning of documents on the ScanSnap to the saving of scanned images in PDF format. ■ Basic Flow of Operations With the document loaded on the ScanSnap, simply press the [SCAN] button, and you can save the scanned documents to files, attach them to e-mail, and print them with the printer.
Page 43 You can switch between the above two modes by checking and unchecking HINT [Use Quick Menu] in the Right-Click Menu, which pops up when the ScanSnap Manager icon ( ) on the taskbar is right-clicked. For details, refer to "Use Quick Menu" on page ScanSnap S300 Operator's Guide...
Page 44 1. Select an action you want to perform in the ScanSnap Quick Menu after scanning. (SCAN Button Settings: Quick Menu Mode) 1) Press the [SCAN] button to scan the document. 2) The ScanSnap Quick Menu appears after scanning. 3) Select a desirable action in the ScanSnap Quick Menu.
Page 45: Preparation
HINT If the ScanSnap is already connected to your computer, you do not have to disconnect them to reconnect. 3. Turn on your computer. ⇒ The ScanSnap Manager icon appears on the taskbar when Windows starts. ScanSnap S300 Operator's Guide...
Page 46 4. Open the paper chute. Paper chute ⇒ The ScanSnap is turned on and the ScanSnap Manager icon will change from Depending on the performance of the computer and the load on it, it may take HINT time for the ScanSnap Manager icon on the taskbar to become the ready status.
Page 47: Scanning Documents In Quick Menu Mode
"Scanning documents in Left-Click Menu Mode" on page Operation 2. Load the document onto the ScanSnap. Refer to "3.2 Paper Sizes of Documents to be Scanned" (page 38) "3.3 Loading Documents" (page 40) for more information. ScanSnap S300 Operator's Guide...
Page 48 3. Press the [SCAN] button on the ScanSnap. ⇒ Scanning is started. • By default, documents are scanned in Duplex mode when you press the HINT [SCAN] button. In the [ScanSnap Manager - Scan and Save Settings] dialog box, you can switch the scanning mode of the [SCAN] button to Simplex mode.
Page 49 "5.3 Sending Files by E-Mail" (page 101) Scan2Print Scanned images are printed with a printer. ⇒ "5.4 Using the ScanSnap as a Copy Machine" (page 117) *1: This Action button does not appear unless ScanSnap Organizer is installed. ScanSnap S300 Operator's Guide...
Page 50 ⇒ An application corresponding to the selected action starts up to perform the selected action. (If you perform [Save with ScanSnap Organizer], PDF files are created based on the scanned documents and stored in a folder specified in ScanSnap Organizer. Then, ScanSnap Organizer starts up to display the stored images.) For details about the settings for the scanning, file name, and destination to save data, refer to...
Page 51 [SCAN] button. Select one of actions in the menu and complete the action before scanning another document. • Do not move, delete, rename files in other applications when the ScanSnap Quick Menu is displayed. ScanSnap S300 Operator's Guide...
Page 52: Scanning Documents In Left-Click Menu Mode
■ Scanning documents in Left-Click Menu Mode Operation 1. Check for the ScanSnap Manager icon on the taskbar as shown below. If the ScanSnap Manager icon is not displayed on the taskbar, from the HINT [Start] menu, select [All Programs] [ScanSnap Manager] [ScanSnap Manager] to start up ScanSnap Manager.
Page 53 Do not switch the user to log in during the scanning operation. Otherwise, the scanning is canceled. ⇒ The power indicator (lamp) on the ScanSnap blinks blue during the scanning operation. The following window appears to indicate the scanning status. ScanSnap S300 Operator's Guide...
Page 54 ⇒ The supplied application (such as ScanSnap Organizer) becomes active, and you can view the scanned images. For details about the settings for the scanning, file name, and destination to save data, refer to section "4.2 Changing Scanning Settings" (page 47).
Page 55 Interaction is disabled when the application becomes inactive or when it is closed. For information about this automatic interaction, refer to section "4.5 About Automatic Interaction with Applications" (page 84). ScanSnap S300 Operator's Guide...
Page 56: Turning The Scansnap On/Off
■ Turning the ScanSnap On/Off You can turn on/off the ScanSnap by doing either of the following: - Turn on/off the personal computer. - Open/close the paper chute of the ScanSnap. The ScanSnap is turned on/off in conjunction with the personal computer or opening/closing of the paper chute.
Page 57: Finishing Scanner Operation
3. Disconnect the Power cable or USB bus power cable from the power outlet or computer. The ScanSnap is turned on/off in conjunction with the personal computer or HINT opening/closing of the paper chute. Ordinarily, you can forget about turning on/ off the ScanSnap being connected to the personal computer. ScanSnap S300 Operator's Guide...
Page 58: Paper Sizes Of Documents To Be Scanned
Paper Sizes of Documents to be Scanned The ScanSnap can scan any paper sizes in the table below. Standard office paper Type Post cards, Business cards Weight 64 g/m to 104 g/m (17 lb to 28 lb) Letter (8.5 x 11 in. (216 x 279.4 [mm])) Legal (8.5 x 14 in.
Page 59 Photographs (printing paper) • Perforated or punched documents • Documents of not-square shaped paper • Documents including different widths • Carbonless paper • Carbon paper or thermal paper • Documents with photographs or sticky notes affixed ScanSnap S300 Operator's Guide...
Page 60: Loading Documents
Loading Documents This section describes how to load documents onto the ScanSnap. ■ How to load documents 1. Align the edges of the document. Align the edges of the document as follows: 1) Straighten the edges of the document. Straighten both edges of the document stack for scanning it correctly. 2) Check the number of sheets in the document stack.
Page 61 ADF. When scaning long-size documents, pull up the Paper chute guide and open HINT the extension in the order given. Paper chute guide Paper chute ScanSnap S300 Operator's Guide...
Page 62 3. Adjust the side guides to the document width. Move the side guides so that there is no gap between the document edge and side guide on both sides. Doing so can eliminate skewing of the document during scanning. When moving the side guides, hold the part with raised dots on each side.
Page 63 This chapter describes the basic settings of the ScanSnap. 4.1 About the ScanSnap Icon ..................44 4.2 Changing Scanning Settings ................47 4.3 Saving Scanning Settings..................70 4.4 Using the ScanSnap Quick Menu................ 81 4.5 About Automatic Interaction with Applications ..........84 ScanSnap S300 Operator's Guide...
Page 64: About The Scansnap Icon
About the ScanSnap Icon All functional properties on the ScanSnap are managed by ScanSnap Manager. Ordinarily, the ScanSnap Manager icon is added to the taskbar at the lower right on the Windows desktop. Clicking this icon shows the following menus. You can use either of the menus to start scanning, change settings, and check the status of consumables.
Page 65: Right-Click Menu
"9.1 Replacing Consumables" (page 190). Help You can view the Help topics, the version information of ScanSnap Manager, and the [Preferences] (page 86) and [Online Update] (page 201) dialog boxes. Exit You can exit ScanSnap Manager. ScanSnap S300 Operator's Guide...
Page 66: Left-Click Menu
■ Left-Click Menu This menu appears when the ScanSnap Manager icon is left-clicked. Selectable profiles are listed on the Left-Click Menu. Select a profile name on this menu, and you can switch between profiles previously configured and added to the profile list. The selected profile is used for scanning in Left-Click Menu Mode (page 32).
Page 67: Changing Scanning Settings
The following describes how to change the settings. Operation 1. Right-click the ScanSnap Manager icon on the taskbar. When you want to change scanning settings, select [SCAN Button Settings]. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears. ScanSnap S300 Operator's Guide...
Page 68 You can also display the [ScanSnap Manager - Scan and Save Settings] dialog HINT box by double-clicking the ScanSnap Manager icon , or by pressing [Ctrl], [Shift], and [Space] keys simultaneously. 2. Change the scanning settings on each tab of the [ScanSnap Manager - Scan and Save Settings] dialog box.
Page 69 • Searchable PDF • Scan2Folder • Scan2E-mail • Scan2Print You can add profiles configured to suit your needs or preferences. For details on how to add a profile, refer to "4.3 Saving Scanning Settings (page 70)." ScanSnap S300 Operator's Guide...
Page 70 ■ [Add Profile] button You can add new profiles configured to meet your preferences. ■ [Edit Profile] button Clicking this button displays the [Profile Management] window. In this window, you can change profile names, delete profiles, and change the order listed.
Page 71 ® ® • Adobe Acrobat ® ® ™ ® ® • Adobe Acrobat Reader or Adobe Reader • CardMinder ( page 157) • Scan2Folder ( page • Scan2E-mail ( page 101) • Scan2Print ( page 117) ScanSnap S300 Operator's Guide...
Page 72 • Only the installed applications are selectable. HINT • If you select [No application is started (Scan To File)], the scanned image is saved to file, but this operation is transparent to you. Scanning results (scanned images) are not displayed. Select this when you do not want to view the scanned image every time a document is scanned.
Page 73 3) After you make changes, click the [OK] button. 4) In the [Add or remove application] window, the application appears with a new name if you change the name. Click the [Close] button to close the window. ScanSnap S300 Operator's Guide...
Page 74: Save Tab
[Save] tab ■ Image saving folder: Specify a folder to save scanned images. When you click the [Browse] button, the [Browse for Folder] dialog box appears. Select a folder to save scanned images, and then click the [OK] button. When [ScanSnap Organizer] is selected in the [Application] drop-down list, HINT [Image saving folder] and the [Browse] button are grayed out, and you cannot specify any folder to save images from this window.
Page 75: Filename Format Button
Example: If the initial letter of the file is "A" and the number of digits is "0," the file names will be; A.pdf, A1.pdf, A2.pdf, and so on. ScanSnap S300 Operator's Guide...
Page 76: Rename File After Scanning
Upon clicking the [OK] button, specified settings take effect. (An example file name in the format you select is displayed under the [Filename format] button.) ■ Rename file after scanning If this checkbox is marked, the [Save scanned image as] dialog box appears after scanning.
Page 77 Best: equivalent to 300 dpi (color)/600 dpi ( • black-and-white Excellent: equivalent to 600 dpi (color)/1200 dpi ( Generally, the higher quality you specify, the longer it takes to scan documents and the larger the file size becomes. ScanSnap S300 Operator's Guide...
Page 78: Color Mode
■ Color mode: You can specify whether to scan documents in color or black-and-white. Select one of the following modes: • Auto Color Detection The ScanSnap automatically recognizes color pages and black-and-white pages, and it switches between color and B&W modes automatically. •...
Page 79 ■ [Option] button In the dialog box below, you can configure detailed settings. Clicking the [Option] button displays the [Read mode option] dialog box. ScanSnap S300 Operator's Guide...
Page 80 - Brightness (Black and White scanning only) You can set the density for scanning black-and-white images. Moving the slider control to the left lightens scanned images while moving the slider control to the right darkens scanned images. * This setting is valid when [B&W] is selected in the [Color mode] drop-down list, or when a scanned document is recognized as a black-and-white document with [Auto Color Detection] selected in the [Color mode] drop-down list.
Page 81 Scanning starts with the last page from bottom up. After all pages are scanned, pages are sorted in the reverse order scanned to save to file. The scanning speed is slower than usual because scanned images are sorted ATTENTION after scanning. ScanSnap S300 Operator's Guide...
Page 82: File Format
[File option] tab ■ File format You can specify the file format to save scanned images. Click the down-arrow and select either of the following: • PDF (*.pdf) • JPEG (*.jpg) The JPEG format is not available when [Auto Color Detection], [B&W], or [Color ATTENTION high compression] is selected in the [Color mode] drop-down list on the [Scanning] tab.
Page 83 [Application], only the first file is displayed in the dialog box when two or more files are created by one scanning. (If you select other applications, follow the specifications of the application to find out how the files are displayed.) ScanSnap S300 Operator's Guide...
Page 84 ■ Set a password for PDF file You can set a password for a PDF file created after scanning. It becomes impossible to open a password-protected file if you do not enter the password for that file. The [Enter password] dialog box appears whenever the scanning finishes. Enter a password two times (one is for confirmation), and then click the [OK] button.
Page 85: Paper Size Tab
• Business card (90 x 55 mm, 55 x 90 mm) • Custom (up to 10 settings can be registered) Depending on the document size and scanning settings, the output image data ATTENTION may contain shadows of its edges. ScanSnap S300 Operator's Guide...
Page 86 ■ [Custom] button You can use this function to register up to 10 customized document sizes at the [Paper size] menu. Clicking this button displays the following setting window: <When adding a customized document size> 1) Click the [Add] button. 2) The following dialog box appears.
Page 87: Scan Mixed Paper Size
For width, it is fixed at 90 mm (horizontal position), or 55 mm (vertical position). ■ [Scan mixed paper size] By marking the checkbox, you can scan the documents of different widths or sizes at a time. ScanSnap S300 Operator's Guide...
Page 88 [Compression] tab ■ Compression rate: Specify a compression rate to control file sizes of scanned images. By moving the slider, compression rates can be changed. The compression rate increases as the slider moves to the right. File sizes become smaller when the compression rate is high. When the compression rate is increased, the quality of scanned images ATTENTION deteriorates.
Page 89 * To further decrease file sizes, change settings as follows: - When scanning documents such as photographs or drawings, change compression rates (1 to 5). - When scanning documents containing mostly characters in [Best quality] mode, select [Color high compression] in Color mode drop-down list. ScanSnap S300 Operator's Guide...
Page 90: Saving Scanning Settings
Saving Scanning Settings You can define up to 12 sets of preferences called profiles for scanning in Left-Click Menu Mode. With just a click of the ScanSnap Manager icon , you can retrieve and use the saved profiles. Left-Click Menu Once settings that you configure frequently for scanning are preset (profiles), you do not have to change settings in the ScanSnap Manager dialog box every time you scan documents.
Page 91: Adding Profiles
When [Use Quick Menu] is marked, the [SCAN] button enters Quick Menu HINT Mode. You cannot add or edit profiles in the Quick Menu Mode. 2. Right-click the ScanSnap Manager icon , and then select [SCAN Button Settings]. ScanSnap S300 Operator's Guide...
Page 92 3. In the [ScanSnap Manager - Scan and Save Settings] dialog box, change scanning settings to meet your preferences. 4. When all changes have been made, click the [Add Profile] button. ⇒ The [Add new profile] dialog box appears. 5. Type in a profile name, and then click the [OK] button. ⇒...
Page 93 Management] to open the [Profile Management] window. 2. Select a profile name from the list to arrange profiles in a different sequence. 3. Click the [Up] or [Down] button to move the profile name up or down. 4. Click the [Close] button. ScanSnap S300 Operator's Guide...
Page 94: Scanning With An Added Profile
■ Scanning with an Added Profile Operation 1. Left-click the ScanSnap icon ⇒ The Left-Click Menu appears. (Icons of applications that start up after scanning appear on the left of each profile.) 2. Select a profile to use for scanning. ⇒...
Page 95: Changing Settings For Profiles
Settings] dialog box, select a profile you want to change settings for. 3. Change settings for the selected profile. For detailed information on how to configure scanning settings for profiles, refer "4.2 Changing Scanning Settings (page 47)." ScanSnap S300 Operator's Guide...
Page 96 4. When you finish changing the settings for the selected profile, click the [OK] button. ⇒ A confirmation message appears to ask you whether you want to overwrite the profile with new settings. If you select another profile from the [Select a profile] drop-down list before HINT clicking the [OK] button, the following message appears.
Page 97: Renaming Profiles
2. Click the [Edit Profile] button. ⇒ The [Profile Management] dialog box appears. 3. Select a profile name from the list, and click the [Rename] button. 4. In the [Rename] window, type in a new name. ScanSnap S300 Operator's Guide...
Page 98 5. Click the [OK] button ⇒ The selected profile is renamed. You can also invoke the [Profile Management] dialog box by right-clicking the HINT ScanSnap icon The [Profile Management] dialog box appears when [Profile Management] in the Right-Click Menu, which pops up. Change profile names as you do in the [ScanSnap Manager - Scan and Save Settings] dialog box;...
Page 99: Deleting Profiles
The [ScanSnap Manager - Scan and Save Settings] dialog box appears. 2. Click the [Edit Profile] button. ⇒ The [Profile Management] dialog box appears. 3. Select a profile name from the list, and then click the [Delete] button. ScanSnap S300 Operator's Guide...
Page 100 You can also invoke the [Profile Management] dialog box by right-clicking the HINT ScanSnap icon The [Profile Management] dialog box appears when [Profile Management] in the Right-Click Menu, which pops up. Delete profile names as you do in the [ScanSnap Manager - Scan and Save Settings] dialog box;...
Page 101: Using The Scansnap Quick Menu
"5.3 Sending Files by E-Mail" (page 101) Scan2Print Scanned images are printed with the printer. ⇒ "5.4 Using the ScanSnap as a Copy Machine" (page 117) *1: This is not available unless ScanSnap Organizer is installed. ScanSnap S300 Operator's Guide...
Page 102 Descriptions of the selected action An illustrated description of each action. The [Settings] button is displayed when there are required settings to be configured for the selected action. [Settings] button When you find an arrow button on an action button, you can change settings for that action.
Page 103 [SCAN] button. Select one of actions in the menu and complete the action before scanning another document. • Do not move, delete, or rename files in other applications when the ScanSnap Quick Menu is displayed. ScanSnap S300 Operator's Guide...
Page 104: About Automatic Interaction With Applications
About Automatic Interaction with Applications ScanSnap Organizer and CardMinder can automatically interact with the ScanSnap upon startup. ■ Automatic Interaction Mode ([When to Interact] Options) There are two ways of interacting. (1) When any one of above applications is selected (active), the ScanSnap interacts with it.
Page 105 When both the applications are running, CardMinder has higher priority than ScanSnap Organizer. When the ScanSnap is in Left-Click Mode, the interacting application name on the Left- Click Menu is followed by "is interacting." When ScanSnap Organizer is interacting with the ScanSnap ScanSnap S300 Operator's Guide...
Page 106: Changing The [When To Interact] Options
■ Changing the [When to Interact] Options Follow the procedure below to change [When to Interact] options described above. Operation 1. Right-click the ScanSnap icon , and then select [Help] [Preferences]. 2. Select either of settings on the [Automatic interaction] tab. When any one of above applications is selected (active), the ScanSnap interacts with it.
Page 107: About Actions In The Action List
This chapter describes about actions in the Action List. 5.1 About Actions in the Action List ................. 88 5.2 Saving Data in the Specified Folder..............89 5.3 Sending Files by E-Mail..................101 5.4 Using the ScanSnap as a Copy Machine............117 ScanSnap S300 Operator's Guide...
Page 108: About Actions In The Action List
5.1 About Actions in the Action List The ScanSnap has frequently-used functions at the ready in the Action List to help you make effi- cient use of your time at your office. Actions in the Action List are helpful when: •...
Page 109: Saving Data In The Specified Folder
A function of launching an e-mail program to notify group members of additions to the folder is also available. In an e-mail message, paths to the folder are stated as shown in the figure below. ScanSnap S300 Operator's Guide...
Page 110 • An e-mail program selected in the [E-mail] drop-down list on the [Programs] ATTENTION tab of the [Internet Options] dialog box will be used; to display the [Internet ® Options] dialog box, select the [Tools] menu within the Microsoft Internet Explorer browser, and then select [Internet Options].
Page 111: Operations In Quick Menu Mode
Scanning is started. ⇒ When scanning is complete, the ScanSnap Quick Menu appears. Action List Descriptions of the selected action Operation Place the mouse cursor on [Scan2Folder]. ⇒ A description of the [Scan2Folder] action is displayed. ScanSnap S300 Operator's Guide...
Page 112 Click the [Scan2Folder] action. ⇒ A preview window appears. Verify a scanned image in the preview window. You can also change file names and destination folders and specify whether to state a path to a destination folder in an e-mail message to notify other members of it. Preview Window...
Page 113 Selecting a file name from the [History] list, which pops up when clicking this [History] button, replaces the file name currently displayed in the [File name] field. Selecting [Clear History] deletes all file names in the list. ScanSnap S300 Operator's Guide...
Page 114 [Serialize] button When there are multiple files, a serial number is appended to the file name; a file name and serial number is combined using "_" (underbar). The maximum number of digits you can specify for a serial number is 6. When you use this button, a currently selected file name is used in common.
Page 115 [SCAN] button. Select one of actions in the menu and complete the action before scanning another document. • Do not move, delete, or rename files in other applications after the ScanSnap Quick Menu is displayed and before the [Preview] window is closed. ScanSnap S300 Operator's Guide...
Page 116: Operations In Left-Click Menu Mode
■ Operations in Left-Click Menu Mode Operation Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the ScanSnap Manager icon is right-clicked. ⇒ The [Scan and Save Settings] dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan2Folder]. Click the [OK] button.
Page 117 Preview Window Preview Window The image of the selected file is displayed. You can use the following navigation controls for paging through documents: To go to the first page, click this First Page button. ScanSnap S300 Operator's Guide...
Page 118: File Name
To go to the previous page, click this Previous Page button. To go to the next page, click this Next Page button. To go to the last page, click this Last Page button. Current page number / Total page number To zoom in, click this button.
Page 119 [Save] button Clicking this saves files using settings configured in this dialog box. [Cancel] button Clicking this button cancels saving of files. [Help] button You can view Help topics related to the preview window. ScanSnap S300 Operator's Guide...
Page 120 Click the [Save] button. ⇒ Files are saved in the specified folder. ⇒ When you mark the [State a path to a destination folder in an e-mail message] checkbox in this dialog box, an e-mail message is created with the path to the destination folder being stated.
Page 121: Sending Files By E-Mail
5.3 Sending Files by E-Mail This section describes how to send documents scanned with the ScanSnap by e-mail. After documents are scanned with the ScanSnap, document files are created and an e-mail message appears with the document files attached. ScanSnap S300 Operator's Guide...
Page 122 • An e-mail program selected in the [E-mail] drop-down list on the [Programs] ATTENTION tab of the [Internet Options] dialog box will be used; to display the [Internet ® Options] dialog box, select the [Tools] menu within the Microsoft Internet Explorer browser, and then select [Internet Options].
Page 123: Operations In Quick Menu Mode
Scanning is started. ⇒ When scanning is complete, the ScanSnap Quick Menu appears. Descriptions of the selected action Action List Operation Place the mouse cursor on [Scan2E-mail]. ⇒ A description of the [Scan2E-mail] action is displayed. ScanSnap S300 Operator's Guide...
Page 124 When you want to change settings on the [Scan2E-mail] action, place the mouse cursor on the ( ) mark, and then click the [Setting] button (If you do no want to change settings, go to Step ⇒ The following dialog box appears. In this dialog box, you can change settings on the [Scan2E-mail] action as follows: [Show preview] checkbox A preview window appears when scanning is complete.
Page 125 CLICK! ⇒ The selected action background color is changed to the original color (blue) and other actions become selectable. Click [Scan2E-mail] in the Action List. ScanSnap S300 Operator's Guide...
Page 126: Preview Window
⇒ A preview window appears. (You can change settings not to display a preview window.) Verify a scanned image in the preview window. You can also change file names and specify whether to set a [Document Open] password and whether to save files sent by e-mail. Preview Window Preview Window The image of the selected file is displayed.
Page 127 (Depending on the e-mail program you are using, the size of the attached files in the e-mail program may differ from the file size displayed here. This is because each e-mail program uses a different computation method; the actual size is the same.) ScanSnap S300 Operator's Guide...
Page 128 [Set a ’Document Open’ password for PDF files] checkbox You can set a [Document Open] password for attached PDF files. The attached PDF files cannot be opened unless a correct password is entered. Therefore, mark this checkbox when you send confidential files by e-mail. [Save scanned images to file] checkbox You can save PDF files attached to e-mail messages in a specified folder.
Page 129 [SCAN] button. Select one of actions in the menu and complete the action before scanning another document. • Do not move, delete, or rename files in other applications after the ScanSnap Quick Menu is displayed and before the [Preview] window is closed. ScanSnap S300 Operator's Guide...
Page 130: Operations In Left-Click Menu Mode
■ Operations in Left-Click Menu Mode Operation Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the ScanSnap Manager icon is right-clicked. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan2E-mail].
Page 131 * Even if you see a Warning message, you can send attached files by e-mail. However, it is recommended that the attached file size be 2 MB at the maximum (it depends on your e-mail service provider). ScanSnap S300 Operator's Guide...
Page 132 Click the [OK] button. ⇒ The [Scan2E-mail - Options] dialog box is closed. Click the [OK] button. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box closes. Changes you have made in the above procedure take effect from the next time you scan documents using the Left-Click Menu.
Page 133 To zoom in, click this button To zoom out, click this button Drag the vertical scroll bar or use mouse actions to move around the page so that you can view all the areas of it when the image is enlarged. ScanSnap S300 Operator's Guide...
Page 134 Specify file name The name of a selected file and the number and combined size of files are displayed under [Specify file name]. You can change file names and select a file to display. File name The currently selected file name is displayed. You can type a file name in this combo box to change the file name.
Page 135 If you marked the [Add a password to PDF file] checkbox in the [Scan2E-mail - Options] dialog box or preview window, a [Set a password] window will appear. Enter a password, and then click the [OK] button. ScanSnap S300 Operator's Guide...
Page 136 ⇒ An e-mail program is started and selected files are attached to an e-mail message. • When the [Preview] window is displayed, the ScanSnap does not work even ATTENTION if you press the [SCAN] button. Close the [Preview] window before scanning another document.
Page 137: Using The Scansnap As A Copy Machine
You might also change settings so that a printer can be selected after scanning. • Depending on the document conditions and scanning settings, the printed image may contain shadows (which appear as lines) on its edges. ScanSnap S300 Operator's Guide...
Page 138: Operations In Quick Menu Mode
■ Operations in Quick Menu Mode Operation Load the document on the ScanSnap. For details, refer to sections "3.2 Paper Sizes of Documents to be Scanned" (page 38) "3.3 Loading Documents" (page 40). Press the [SCAN] button ⇒ Scanning is started. ⇒...
Page 139 [ScanSnap Manager - Scan and Save Settings] dialog box. [Show "Print" dialog] checkbox Before documents are printed, the print setup dialog box is displayed. Click the [OK] button to close the [Scan2Print - Options] dialog box. ScanSnap S300 Operator's Guide...
Page 140 When the [Settings] button of a selected action is clicked, the selected action background color changes to yellow, and other actions become unselectable. HINT To select another action, first close the [Scan2Print - Options] dialog box, and then click on any point in areas other than actions, or place the mouse cursor on the selected action.
Page 141 [Properties] button The print setup dialog box for the currently selected printer is displayed. Note that the settings configured in the [Scan2Print] dialog box are given higher priority over the settings for the currently selected printer. ScanSnap S300 Operator's Guide...
Page 142 Print options You can change settings as follows: Copies You can specify the number of copies you want to print. Select a number between 1 and 99. Same size/Scaling down You can select an output size of images; you can fit output images to paper size or print them in original size.
Page 143: Operations In Left-Click Menu Mode
Select [SCAN Button Settings] in the Right-Click Menu, which pops up when the ScanSnap Manager icon is right-clicked. ⇒ The [ScanSnap Manager - Scan and Save Settings] dialog box appears. In the [Application] drop-down list on the [Application] tab, select [Scan2Print]. ScanSnap S300 Operator's Guide...
Page 144 When you want to change settings on the [Scan2Print] action, click the [Application Settings] button, and then change settings. (When you do not want to change settings, go to Step ⇒ The following dialog box appears. In this dialog box, you can change settings on the [Scan2Print] action as follows: [Keep data used for printing as files] checkbox Printed document images are saved in PDF format.
Page 145 Scanning is started. ⇒ When scanning is complete, the [Scan2Print] dialog box appears. (You can change settings not to display the [Scan2Print] dialog box.) Operation Configure print setup options, and then click the [Print] button. Preview Window ScanSnap S300 Operator's Guide...
Page 146 Preview Window The print preview of the selected file is displayed. The area outside the printing area is shaded. The currently selected file name is displayed. To go to the first page, click this First Page button. To go to the previous page, click this Previous Page button. To go to the next page, click this Next Page button.
Page 147 While the [Scan2Print] dialog box is open, the ScanSnap does not work even ATTENTION if you press the [SCAN] button. Close the [Scan2Print] dialog box before scanning another document. • Do not move, delete, or rename files when the [Scan2Print] dialog box is displayed. ScanSnap S300 Operator's Guide...
Page 149: Chapter 6 Using The Scansnap In Various Ways
Chapter 6 Using the ScanSnap in Various Ways This chapter describes a variety of ways you can use the ScanSnap. 6.1 Using ScanSnap Manager.................. 130 6.2 Scanning Business Cards.................. 157 6.3 Using ScanSnap Organizer................162 ScanSnap S300 Operator's Guide...
Page 150: Using Scansnap Manager
Using ScanSnap Manager In order for you to use the ScanSnap immediately after opening the package, factory default settings are optimized. All you need to do is press the [SCAN] button to scan documents. You can also configure the settings as necessary. This section describes how to scan documents using various settings and how to process scanned images.
Page 151 Left-Click Menu mode, refer to "Appendix C Quick Menu Mode / Left-Click Menu Mode" (page 205) • If ScanSnap Organizer is deselected at custom installation of the supplied programs, the default setting for Application will be "Scan to File." ScanSnap S300 Operator's Guide...
Page 152: Scanning Only One Side Of A Document
■ Scanning only one side of a document By default, pressing the [SCAN] button on the ScanSnap starts scanning in Duplex mode. When you wish to use [Simplex scan], change the settings by following the procedure below. Operation 1. Right-click the ScanSnap Manager icon on the taskbar, and then select [SCAN Button Settings] from the menu.
Page 153 The document is scanned in the Simplex mode. To return the setting to the Duplex mode, select [Duplex scan] in Step 2. The HINT selected setting is applied to further scans unless it is changed again. ScanSnap S300 Operator's Guide...
Page 154: Scanning Color Documents In Black And White
■ Scanning color documents in black and white By default, the ScanSnap automatically recognizes whether scanned documents are color or monochrome. Color documents are scanned in color mode and monochrome documents are scanned in black-and-white mode. If you wish to scan color documents in the black-and-white mode, change the settings by following the procedure below.
Page 155: Scanning Color Documents In High Compression Mode
[SCAN Button Settings] from the menu. 2. Select the [Scanning] tab, and then select [Color high compression] in the [Color mode] drop-down list. 3. Click the [OK] button to close the dialog box. ScanSnap S300 Operator's Guide...
Page 156 Operation 4. Load the document onto the ScanSnap. 5. Press the [SCAN] button ⇒ Scanned documents will be output as highly compressed color images. In [Color high compression] mode, characters and background on the ATTENTION document are compressed separately, and thus, the file size of the document that mostly contains text characters becomes smaller while the quality of the characters is kept high.
Page 157: Skipping Blank
To change the setting, follow the procedure below. Operation 1. Right-click the ScanSnap Manager icon on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Select the [Scanning] tab and click the [Option] button. ScanSnap S300 Operator's Guide...
Page 158 3. Select the [Allow automatic blank page removal] checkbox. 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. The following types of documents may be accidentally recognized as blank ATTENTION pages: • Almost blank documents containing only a few characters •...
Page 159: Correcting Skewed Documents
The ScanSnap is able to automatically correct document skew. To change the setting, follow the procedure below. Operation 1. Right-click the ScanSnap Manager icon on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Select the [Scanning] tab and click the [Option] button. ScanSnap S300 Operator's Guide...
Page 160 3. Select the [Correct skewed character strings automatically] checkbox. 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. Up to +/-5 degrees of skews can be corrected. ATTENTION This function determines a document skew based on the characters printed on the document, so it may not work properly for the following document: •...
Page 161: Correcting The Orientation Of Scanned Images
To change the setting, follow the procedure below. Operation 1. Right-click the ScanSnap Manager icon on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Select the [Scanning] tab and click the [Option] button. ScanSnap S300 Operator's Guide...
Page 162 3. Select the [Allow automatic image rotation] checkbox. 4. Click the [OK] button to close the window. ⇒ The setting is enabled from next scanning. This function determines a document orientation based on the characters ATTENTION printed on the document. So it may not work properly for the following kinds of documents: •...
Page 163: Scanning Documents Of Differing Widths Or Sizes At The Same Time
To scan documents of various sizes, follow the procedure below. Operation 1. Right-click the ScanSnap Manager icon on the taskbar, and then select [SCAN Button Settings] from the menu. 2. Select the [Paper size] tab. ScanSnap S300 Operator's Guide...
Page 164 3. Mark the [Scan mixed paper size] checkbox. 4. Click the [OK] button to close all the windows opened. This function is available only when [Automatic detection] is selected from the ATTENTION [Paper size] drop-down menu. Operation 5. Align the edge of all documents.
Page 165 If you have difficulties in feeding documents straight, it is recommended to scan documents in several batches and enable continuous scanning; scan documents of about the same width in one batch. Note that smaller documents that cannot be guided by the side guide may cause a jam. ScanSnap S300 Operator's Guide...
Page 166 7. Press the [SCAN] button ⇒ The size of all output images conforms to the respective documents. If the document was scanned as skewed, the output image size may be ATTENTION different from the document’s size.
Page 167: Saving Scanned Images In Multiple Files
[SCAN Button Settings] from the menu. 2. Select the [File option] tab, and then click the [Option] button. Make sure that "PDF(*.pdf)" is selected in the [File format] drop-down list. ATTENTION ScanSnap S300 Operator's Guide...
Page 168 3. In the [PDF file format option] window, select [Generate one PDF file per x page(s)] and enter a number. One PDF file is created every time when the specified number of pages have been scanned. In Duplex mode, two pages (front/back) are created per document sheet. It is HINT recommended that you clear [Allow automatic blank page removal];...
Page 169: Merging Scanned Images Divided By Scan Errors Back Into One Pdf File
1. Check the last scanned page in the [Message] window. 2. Load the not-yet scanned pages on ADF. 3. Click the [Continue Scanning] button to restart the scanning. <To quit scanning> Operation 1. Click the [Quit] button. ⇒ The following window appears. ScanSnap S300 Operator's Guide...
Page 170 2. Click the [Yes] button to delete the data that has been scanned up to the interruption, or click the [No] button to save the data that has been scanned up to the interruption. *Click the [Cancel] button not to quit but to return to the previous window. The [Continue Scanning] button may not be displayed on the window and an ATTENTION error message like the example below may appear.
Page 171 ⇒ Drag the desired page of File 002 onto the point of File 001 " " " " which you want to insert. 8. The page(s) of "File 002" are inserted. Click the [Save] button to save the file. ScanSnap S300 Operator's Guide...
Page 172: Setting Passwords For Scanned Documents
■ Setting Passwords for Scanned Documents When saving document images scanned with the ScanSnap as PDF files, you can set passwords for the PDF files. The password-protected PDF files cannot be opened unless a Document Open password is entered. If you set a password for sensitive documents or confidential documents, adequate security of information can be provided.
Page 173 Symbols: ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ 4. Click the [OK] button to close all dialog boxes. ScanSnap S300 Operator's Guide...
Page 174 Operation 5. Load a document onto the ScanSnap. 6. Press the [SCAN] button ⇒ Scanning is started. ⇒ If the [Use a fixed password] is not marked in step 3, the following dialog box appears. In the [Password] and [Confirm] fields, type in the same password, and then click the [OK] button.
Page 175: Performing Text Recognition When Scanning Documents
3. Mark the [Searchable PDF (OCRs during scan)] checkbox. To perform text recognition for all pages, select [All pages]; for the first page, select [First page] on the tab. 4. Click the [OK] button to close all dialog boxes. ScanSnap S300 Operator's Guide...
Page 176 Operation 5. Load the document onto the ScanSnap. 6. Press the [SCAN] button ⇒ Scanning is started. The document is text-recognized, and a searchable PDF file is created from the scanned document and saved in a folder. • It may take an extended period of processing depending on your personal ATTENTION computer’s performance.
Page 177: Scanning Business Cards
ScanSnap is used to scan business cards. Business cards can also be scanned by starting up CardMinder and clicking the HINT [Scan] button at the upper left of the window. For details, refer to the "CardMinder User’s Guide." ScanSnap S300 Operator's Guide...
Page 178 <Preparations> Preparations are different depending on which mode (Quick Menu Mode or Left-Click Menu Mode) the ScanSnap is in. In Quick Menu Mode, start CardMinder and scan documents using the Automatic Interaction function. In Left-Click Menu Mode, start CardMinder and scan documents using the Automatic Interaction function or after selecting [CardMinder] in the [Application] drop-down list.
Page 179 When CardMinder is selected from the [Application:] drop-down list, the option [Excellent] in the [Image quality] field on the [Scanning] tab is not available. 3. Click the [OK] button. ⇒ This closes the [ScanSnap Manager - Scan and Save Settings] dialog box. ScanSnap S300 Operator's Guide...
Page 180: Scanning Procedure
<Scanning procedure> Operation 1. Load the business cards onto the ScanSnap. • Load the business cards face down. • When you scan more than one business card, set them together. • Adjust the side guides so that they are touching the business card edges. When moving the side guides, hold the section with raised dots on each side.
Page 181 User’s Guide by selecting [Start] [All Programs] [CardMinder V3.2] [Manual]. (You can also browse the User’s Guide from the "Setup CD-ROM" startup screen supplied with this scanner.) ScanSnap S300 Operator's Guide...
Page 182: Using Scansnap Organizer
Using ScanSnap Organizer ScanSnap Organizer is a software application for displaying and sorting image files such as the PDF and JPEG files. Images scanned by ScanSnap can be displayed without opening, folders can be created for different purposes, and files can also be sorted. With ScanSnap Organizer Viewer, you can rotate, delete, move, and/or insert particular page(s) of the scanned file.
Page 183 ScanSnap Organizer is active (activated and selected): The ScanSnap Quick Menu is not displayed and scanned documents are always saved based on the [Save with ScanSnap Organizer] action (opened with ScanSnap Organizer). When you want to perform other actions after scanning, exit ScanSnap Organizer first. ScanSnap S300 Operator's Guide...
Page 184: Interacting With The Scansnap
■ Interacting with the ScanSnap This section describes how to scan documents with the ScanSnap to display images in ScanSnap Organizer. <Preparation> When the ScanSnap is in Left-Click Menu Mode, do the following before scanning documents: Operation 1. Right-click the ScanSnap Manager icon on the taskbar, and then select [SCAN Button Settings] from the menu.
Page 185 Finishing the procedure above, you can save desired settings as profiles. The HINT profiles can be selected in the Left-Click Menu from the next time you scan documents. For information about how to add profiles, refer to "4.3 Saving Scanning Settings" (page 70). ScanSnap S300 Operator's Guide...
Page 186 <Scanning> Operation 1. Load the document onto the ScanSnap. 2. Press the [SCAN] button ⇒ Scanning is started. When [Use Quick Menu] is marked, the ScanSnap Quick Menu is displayed HINT when scanning is complete. In this case, select [Save with ScanSnap Organizer] in the ScanSnap Quick Menu.
Page 187: Editing Files
[Tools] menu in advance. 2. The ScanSnap Organizer Viewer window appears. You can switch the view mode by clicking the [Switch View] button. [Show All] (Pages Panel and Page View) [Show the Page Only] [Show Pages Panel] ScanSnap S300 Operator's Guide...
Page 188 Edit the image. • To rotate the image: Click one of the buttons; [Rotate Counterclockwise 90], [Rotate 180], and [Rotate Clockwise 90]. The page rotates as specified. • To delete the image: Click the [Delete Page] button to delete a desired page.
Page 189 Open both the source file and the copy target file. Select the page to insert, and drag-and- drop it to a desired position in the target file. For details about the Edit function of ScanSnap Organizer Viewer, refer to "ScanSnap Organizer User’s Guide" or "ScanSnap Organizer Help." ScanSnap S300 Operator's Guide...
Page 190: Sorting Files
<Sorting Files> How to create a new Cabinet and folder and how to move scanned files to the Cabinet and folder are explained here. The idea is similar to arranging a big pile of documents (files) in the room ([My HINT ScanSnap] folder), purchasing a new shelf (Cabinet) and a new document tray (folder), and classifying them according to subject to sort out the documents.
Page 191 You can select several files at one time when you press down and hold the HINT [Ctrl] key. 8. Drag-and-drop the selected file to the destination folder. 9. Repeat Steps 7, 8 to store files in the destination folders. ScanSnap S300 Operator's Guide...
Page 192 <Using the Actions Menu> You can use Actions in the Actions menu by dragging files onto Actions. Using this Actions menu is just like using Actions in the ScanSnap Quick Menu in "Chapter 5 About Actions" (page 87). Operation 1. Select a file. Hold down the Ctrl key to make multiple selections.
Page 193: Chapter 7 Troubleshooting
Chapter 7 Troubleshooting This chapter describes how to remove jammed documents and resolve other problems. 7.1 Clearing Document Jams................... 174 7.2 Troubleshooting Checklist................. 176 ScanSnap S300 Operator's Guide...
Page 194: Clearing Document Jams
Clearing Document Jams If a paper jam occurs during scanning, follow the procedure below to remove the jammed document. CAUTION • Open the ADF before removing the jammed document. • Be careful when removing the jammed document. • When removing the jammed document, be careful not to get neckties or necklaces entangled in the ScanSnap.
Page 195 4. Close the ADF. Paper chute ⇒ You should hear the ADF click when it returns to its original position. Make sure that the ADF is completely closed. Otherwise, paper jams or other ATTENTION feeding errors may occur. ScanSnap S300 Operator's Guide...
Page 196: Troubleshooting Checklist
Scanning does Is ScanSnap Manager for the Install ScanSnap Manager for the not start. ScanSnap S300 installed in ScanSnap S300. (See "2.1 Installing the your computer? Supplied Programs" (page 6).) Is the USB cable connected Connect the USB cable correctly.
Page 197 57). For example, try scanned image. changing from "Normal" to "Super Fine." The scanned Is the document loaded Load the document correctly following correctly? the instruction in "3.3 Loading image shifts or Documents" (page 40). is distorted. ScanSnap S300 Operator's Guide...
Page 198 Symptom Check This Item Resolution The image Is the [Brightness (Black and Adjust [Brightness] at [Scanning] White scanning only)] setting scanned is too [Option] in the [ScanSnap Manager on [Option] of the [Scanning] Scan and Save Settings] dialog box. light or too dark. tab set to extremely Light or Dark? Lines on the...
Page 199 ([Option] on the are overlaid on [Scanning] tab of the the scanned [ScanSnap Manager Scan image when and Save Settings] dialog scanning a two- box)? sided document. (This is called [bleedthrough] of the back side image.) ScanSnap S300 Operator's Guide...
Page 200 Symptom Check This Item Resolution When [Allow automatic blank Scanned Right-click the ScanSnap Manager icon page removal] is enabled, images are not on the taskbar, select [Setting] displayed on almost blank documents with [Scanning] tab and click the [Option] the screen only a few characters may button.
Page 201 In Quick Menu Mode, Start CardMinder, and then press the cannot be business cards cannot be [SCAN] button with CardMinder being scanned when scanned. active. Scanned business card images the ScanSnap are displayed in CardMinder. Quick Menu is used. ScanSnap S300 Operator's Guide...
Page 202 Note 2: "Multi-feed" error is an error that occurs when two or more sheets are fed into the scanner simultaneously. Please visit our website for your reference. Other useful information will be posted on the FAQ corner at the following website: http://scansnap.fujitsu.com/...
Page 203: Chapter 8 Daily Care
To avoid injuries, do not place the internal parts (such as the Pad ASSY and Pick roller) in areas where small children can reach. 8.1 Cleaning the Scanner Exterior................184 8.2 Cleaning the Inside of the Scanner ..............185 ScanSnap S300 Operator's Guide...
Page 204: Cleaning The Scanner Exterior
In addition, wipe off the cleaner completely with a soft lint-free cloth to leave no residue on the surface of the cleaned parts. Note 1: To purchase cleaning materials, contact a FUJITSU scanner dealer where you purchased the scanner.
Page 205: Cleaning The Inside Of The Scanner
In addition, wipe off the cleaner completely with a soft lint-free cloth to leave no residue on the surface of the cleaned parts. Operation 1. Open the ADF while pulling the cover open lever. Paper chute Cover open lever ScanSnap S300 Operator's Guide...
Page 206 2. Clean the following locations with a cloth moistened with Cleaner F1. Plastic roller (x4) Pad ASSY Eject roller (x2) Feed roller (x2) Pick roller White sheet (x2) (2 places) Glass (x2) (2 places) Turn off the scanner before cleaning the following locations. •...
Page 207 Paper chute ⇒ You should hear the ADF click when it returns to its original position. After closing the ADF, make sure that it is completely closed. Otherwise, paper ATTENTION jams or other feeding errors may occur. ScanSnap S300 Operator's Guide...
Page 209: Chapter 9 Replacing Consumables
To avoid injuries, do not place the internal parts (such as the Pad ASSY and Pick roller) in areas where small children can reach. 9.1 Replacing Consumables ..................190 9.2 Replacing the Pad ASSY ..................192 9.3 Replacing the Pick Roller................... 195 ScanSnap S300 Operator's Guide...
Page 210 Replacing Consumables This section describes how to replace consumables. ■ Parts Nos. and Replacement Cycle of Consumables The following tables list the part numbers of consumables and rough guidelines for replacing these parts. Standard Replacement Description Cycle Pad ASSY PA03541-0002 10,000 sheets or one year Pick roller PA03541-0001...
Page 211 Replace consumables referring to "Target value to change supplies" as a rough guideline. For details about purchasing consumables, visit the following website or contact the Fujitsu scanner dealer where you purchased your scanner. [Website] http://scansnap.fujitsu.com/ ScanSnap S300 Operator's Guide...
Page 212: Replacing The Pad Assy
Replacing the Pad ASSY Replace the Pad ASSY following the procedure below. Operation 1. Remove the documents on the paper chute. 2. Open the ADF while pulling the cover open lever. Paper chute Cover open lever 3. Remove the Pad ASSY. Pull out the Pad ASSY in the direction of the arrow while pinching both ends of the Pad ASSY.
Page 213 You should hear the ADF click when it returns to its original position. 7. Turn on the scanner. Operation 8. Right-click the ScanSnap Manager icon on the taskbar, and select [Check consumable supplies] from the menu. ⇒ This displays the [Check consumable status] window. ScanSnap S300 Operator's Guide...
Page 214 9. In the [Check consumable status] window, click the [Reset] button of Pad ASSY Count. ⇒ The counter is reset to "0."...
Page 215: Replacing The Pick Roller
Cover open lever 3. Remove the sheet guide. Hold the pick-up tabs on the sheet guide between the thumb and index fingers, and then pull up the sheet guide to remove. Pick-up tab Pick-up tab Sheet guide ScanSnap S300 Operator's Guide...
Page 216 4. Rotate the pick roller bushing (left). Pick roller bushing Pick roller Pick roller shaft 5. Remove the pick roller with its shaft. Slightly pull up the left part of the Pick roller shaft (about 5mm), move it towards the left side, and then raise it to remove from the scanner.
Page 217 7. Attach the new pick roller to the shaft. Insert the shaft aligning the protrusion with the slot on the new pick roller. Shaft Pick roller Protrusion ScanSnap S300 Operator's Guide...
Page 218 8. Install the pick roller with it’s shaft to the scanner. Insert the right end of the shaft to the roller bushing (right), and set the shaft to the slot while lowering it. Pick roller Pick roller shaft 9. Rotate the roller bushing (left) by rotating it in the direction of the arrow. Pick roller Pick roller bushing Pick roller shaft...
Page 219 Make sure that the sheet guide is completely attached. Otherwise, document ATTENTION jams or other feeding errors may occur. 11. Close the ADF. Paper chute ⇒ You should hear the ADF click when it returns to its original position. 12. Turn on the scanner. ScanSnap S300 Operator's Guide...
Page 220 Operation 13. Right-click the ScanSnap Manager icon in the taskbar, and select [Check consumable supplies] from the menu. ⇒ This displays the [Check consumable status] window. 14. In the [Check consumable status] window, click the [Reset] button of the Pick Roller Count.
Page 221: Appendix A Updating Scansnap Manager
Internet. • Always log on using an administrator account. Operation 1. Right-click the ScanSnap Manager icon , and then select [Help] - [Online Update]. ⇒ A confirmation message appears for the update. ScanSnap S300 Operator's Guide...
Page 222 2. Click the [Yes] button. ⇒ If the latest Update program is available, a message appears for the confirmation of the download and installation of the program. If the latest update is already installed, an informational message appears. HINT Click the [OK] button to close the message. 3.
Page 223: Appendix B Uninstalling Scansnap
⇒ The [Confirm Uninstall] window appears. 6. Click the [OK] button. ⇒ This executes the uninstallation. 7. After the uninstallation is completed, select [Yes, I want to restart my computer now!] and click the [Finish] button. ScanSnap S300 Operator's Guide...
Page 224 Screen displays may vary slightly depending on the operating system (OS) of ATTENTION your computer. Follow the on-screen instructions of the OS. Example: When the OS is Windows 2000 • [Add or Remove Programs] [Add/Remove Applications] • [Change/Remove] button [Add/Remove] button Example: When the OS is Windows Vista •...
Page 225 Image saving folder page 54 File name format page 55 Rename after scanning page 56 Scanning Image quality page 57 Normal (Fastest) Better (scanned at high quality) Best (scanned at higher quality) Excellent (scanned at highest quality) ScanSnap S300 Operator's Guide...
Page 226 Setting Items in Quick Menu Mode and Left-Click Menu Mode Quick Menu Left-Click Setting Items Page Mode Menu Mode Scanning Color mode page 58 Auto Color Detection Color B&W Color high compression Scanning side page 59 Continue scanning after current scan is finished Option page 59...
Page 227 Scan mixed paper size page 67 Compression Compression rate page 68 Note 1: In Quick Menu Mode (page 27), you can start associated applications by selecting actions in the ScanSnap Quick Menu. Therefore, the [Application] tab is hidden. ScanSnap S300 Operator's Guide...
Page 229: Appendix D Installation Specifications
During storage/ Humidity operation transportation Allowable Temperature 5 to 35 (°C) -20 to 60 (°C) -20 to 60 (°C) Ranges 41 to 95 (°F) -4 to140 (°F) -4 to 140 (°F) Humidity (%) 20-80 8-95 8-95 ScanSnap S300 Operator's Guide...
Page 230 Note) Dimensions * The outer dimensions are reference values.
Page 231: Repairs
Repairs Contact the store where you purchased your ScanSnap or an authorized service provider for performing repairs on this product. • The user must not perform any repairs on the scanner. ScanSnap S510 Operator's Guide...
Page 233: Index
CardMinder ........158 Excellent quality ........57 Changing Scanning Settings ....47 Cleaner F1 ..........184 Cleaning cycle ........185 Factory default settings ......130 Cleaning Materials ........ 184 File format Cleaning the ADF ..........62 ......... 185 ScanSnap S300 Operator's Guide...
Page 234 File option tab Paper type ..........38 ......... 62 Filename format button ......55 Password ..........64 Fixed password ........64 Performing text recognition when scanning Flow of Operations ........22 documents ..........155 Pick roller ..........190 Power indicator .........
Page 235: Scanning Color Documents In Black And White
Setting for text only document ....60 Setting Items ......... 205 Setting Passwords for Scanned Documents ..........152 Setup ............9 Shared folder .......... 89 Side guide ..........3 Skew ............60 Skipping blank pages ......137 ScanSnap S300 Operator's Guide...
Page 236 ScanSnap S300 Operator’s Guide P3PC-1992-01ENZ0 Issue date: October, 2007 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this manual, and any claims by a third party.

This manual is also suitable for:

Pa03541-b005 - scansnap s300 Pa03541-b015 - scansnap s300 deluxe bundle

Fujitsu ScanSnap S300 Operator's Manual

Chapter 1 Before You Start Using the Scansnap

Checking the Contents of the Scanner Package

Names and Functions of Components

Chapter 2 Connecting the Scansnap

Installing the Supplied Programs

Connecting the Scansnap to Your PC

Chapter 3 Using the Scansnap

Flow of Operations

Paper Sizes of Documents to be Scanned

Loading Documents

Chapter 4 Setting the Scansnap

About the Scansnap Icon

Changing Scanning Settings

Saving Scanning Settings

Using the Scansnap Quick Menu

About Automatic Interaction with Applications

Chapter 5 About Actions

About Actions in the Action List

Saving Data in the Specified Folder

Sending Files by E-Mail

Using the Scansnap as a Copy Machine

Chapter 6 Using the Scansnap in Various Ways

Using Scansnap Manager

Scanning Business Cards

Using Scansnap Organizer

Chapter 7 Troubleshooting

Clearing Document Jams

Troubleshooting Checklist

Chapter 8 Daily Care

Cleaning the Scanner Exterior

Cleaning the Inside of the Scanner

Chapter 9 Replacing Consumables

Replacing the Pad ASSY

Replacing the Pick Roller

Appendix A Updating Scansnap Manager

Appendix B Uninstalling Scansnap

Appendix C Quick Menu Mode / Left-Click Menu Mode

Appendix D Installation Specifications

Repairs

Index

Quick Links

Troubleshooting

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Summary of Contents for Fujitsu ScanSnap S300

This manual is also suitable for:

Table of Contents