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Visioneer PaperPort MX User Manual

Visioneer paperport mx: users guide
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T A B L E O F C O N T E N T S
Chapter 1: Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Before You Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What's in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
User's Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Calibration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Registering PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Contacting Visioneer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Chapter 2: Connecting Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . 7
The PaperPort mx Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Connecting the PaperPort mx Scanner . . . . . . . . . . . . . . . . . . . . . . 10
Chapter 3: Installing the PaperPort Software . . . . . . . . . . . . . . . . . . 13
Installing the Software for Your Computer . . . . . . . . . . . . . . . . . . . 13
Calibrating the PaperPort mx Scanner . . . . . . . . . . . . . . . . . . . . . . 16
Checking It Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Trying the One-Minute Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . 19
Chapter 4: Setting Up the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Adjusting the Paper Return . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Testing the PaperPort Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Selecting Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
iii

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Summary of Contents for Visioneer PaperPort MX

  • Page 1: Table Of Contents

    Getting Help ......... . 5 Contacting Visioneer ........6 Chapter 2: Connecting Your Scanner .
  • Page 2 Finding the Scanner ........33...

  • Page 3: Chapter 1: Welcome

    C H A P T E R 1 Welcome Congratulations on your purchase of the PaperPort mx scanner, a desktop scanner with which you can quickly scan paper documents and get electronic images of those documents on your computer. The PaperPort scanner comes with Visioneer’s award-winning software that you can use to annotate, organize, and find scanned items.

  • Page 4: What's In The Box

    Before you start the installation, check the contents of the box to make sure that all parts are included. If any items are missing or you notice any damage, contact the dealer where you purchased the scanner. ARDWARE The PaperPort scanner hardware consists of:...

  • Page 5: Software

    Calibrating the scanner adjusts its internal scanning mechanism to produce the best possible scan image. The calibration page included with your PaperPort mx scanner is a plain white sheet of paper cut to the appropriate size. You can also use a regular clean white sheet of paper.

  • Page 6: What You Need

    A VGA or SVGA monitor. Recommended settings for your monitor are 256 colors or more, and 640 by 480 resolution. A CD-ROM drive to install the software; however, if your computer does not have a CD-ROM drive, you can get disks from Visioneer.

  • Page 7: If Your Computer Does Not Have An Available Com Port

    You have several options if your computer does not have an available COM port to connect the scanner: Use Visioneer’s special parallel port adapter to connect the scanner to one of your computer’s parallel ports. A card for ordering the adapter is included with your scanner.

  • Page 8: Contacting Visioneer

    Visioneer automated fax-on-demand center. You can also fax questions directly to the technical support staff. You can reach Visioneer on America Online and the World Wide Web. You can download Tech Notes, post questions, or chat with other PaperPort users.

  • Page 9: Chapter 2: Connecting Your Scanner

    This chapter describes the scanner’s features and shows how to connect it to your computer. NOTE: The section, “Connecting the PaperPort mx Scanner” on page 10, assumes you are connecting the scanner to a COM port. If you are connecting the scanner to a parallel port, please see the instructions that...

  • Page 10: The Paperport Mx Scanner

    2: C HAPTER ONNECTING Front view PaperPort button Top view Rear view Power jack CANNER APER ORT MX CANNER Paper return Paper return settings Pass straight through Return to front Serial jack Page feed Page markers Security connector...
  • Page 11 Serial jack. Plug the serial cable into this jack. Security connector. Plug a MicroSaver Security System cable into this connector and secure the scanner to your desk. (MicroSaver is available at major computer resellers.) NOTE: The scanner does not have an on/off switch. Simply insert the paper into the scanner to start it.

  • Page 12: Connecting The Paperport Mx Scanner

    2: C HAPTER ONNECTING ONNECTING THE The PaperPort scanner connects to any available serial (COM) port on the back of your computer. To connect the PaperPort scanner: 1. Turn off the power to your computer. (Remember to save any open files first.)
  • Page 13 Do not force the plug into the connection. 4. Plug the power adapter into an AC (wall) outlet. 5. Plug the power cable into the power jack on the back of the scanner. Power cable Serial cable Listen for a short hum from the scanner.
  • Page 14 2: C HAPTER ONNECTING CANNER...

  • Page 15: Chapter 3: Installing The Paperport Software

    This chapter tells you how to: Use the PaperPort CD to install the software on your computer. Calibrate the scanner. Check that both the scanner and the software are working correctly. Try the One-Minute Guide. Install additional applications. NSTALLING THE OFTWARE FOR The PaperPort CD includes two versions of the PaperPort software.

  • Page 16: If Your Computer Is Running Windows 95 Or Nt

    ROM drive to see the list of files on the CD. Double-click the file named START.EXE. The CD will start. When the software installation is complete, a message asks you to calibrate the scanner. Please see “Calibrating the PaperPort mx Scanner” on page 16. APER OFTWARE...

  • Page 17: If Your Computer Is Running Windows 3.1 Or 3.11

    The CD’s installation screen appears. Follow the instructions to install the PaperPort 3.6 Software on your computer. After the files are copied to the hard drive, restart Windows. The following dialog box appears so the software can find the port where the scanner is connected. OFTWARE FOR OMPUTER 3.11...

  • Page 18: Calibrating The Paperport Mx Scanner

    To calibrate, use the calibration page included with the scanner. You can also use any plain white sheet of paper that is 9 inches (22.9 cm) wide and at least 6 inches (15.2 cm) long.

  • Page 19: Checking It Out

    To test the scanner and software: Insert a test page, face up, into the page feed slot. The scanner starts as soon as you insert the page. An image of the page appears as it is being scanned. Center the page.

  • Page 20: Trying The One-Minute Guide

    3: I HAPTER NSTALLING THE The scanned image appears as a thumbnail on the PaperPort Desktop. This sample is from PaperPort 4.0 for computers running Windows 95. Thumbnail image RYING THE Try the One-Minute Guide to quickly learn how to scan and how to use the PaperPort software.

  • Page 21: Installing Additional Applications

    NSTALLING DDITIONAL The PaperPort CD contains several applications that you can use with your scanner and PaperPort software. Each application has its own installation steps. To install the additional applications: 1. If the CD is not in the CD-ROM drive, follow the steps on page 14 to start the CD.
  • Page 22 3: I HAPTER NSTALLING THE APER OFTWARE...

  • Page 23: Chapter 4: Setting Up The Scanner

    C H A P T E R 4 Setting Up the Scanner Your PaperPort mx scanner has several features that you can use for different scanning situations. This chapter explains how to set up the scanner to scan different types of items.
  • Page 24 If the arrow and marker are not aligned, the paper will not feed through and will back out when you try to insert it. If the paper jams, push the button on the side of the scanner to manually back the paper out.

  • Page 25: Testing The Paperport Button

    The PaperPort button is located on the left side of the scanner. You can use the button to do three different things: To back a page out of the scanner if it jams, press the button while the scanning is in progress.
  • Page 26 4: S HAPTER ETTING P THE CANNER...

  • Page 27: Appendix A: Troubleshooting

    Troubleshooting This appendix lists possible installation and operating problems that you may experience with your PaperPort mx scanner. The suggested solutions usually solve the problem. However, if you still have problems with the scanner, please refer to the online Help system for additional information and troubleshooting.

  • Page 28: Paperport Scanner Not Found

    PaperPort and then reinsert it. You should hear a brief hum as the PaperPort scanner motor starts up. If you do not hear the hum, check for the following problems. If you encounter a problem, fix it, and then click the PaperPort Find Scanner button again.
  • Page 29 COM Ports to see the hardware addresses. MSD is not supplied with Windows 95. Contact your computer dealer for assistance. The internal modem is using the same port as your scanner. An internal modem acts as another COM port. To avoid a conflict, determine which COM ports are currently installed in your computer.

  • Page 30: Paperport Scanner Will Not Scan

    COM port, so you do not need to change IRQs when installing a second serial card. This prevents hardware conflicts; it means that you can use the scanner on COM3 or COM4 even while you have active devices on COM1 or COM2.

  • Page 31: Mouse Or Modem Stops Responding

    You should hear a brief hum when you first plug it in, and another hum a few seconds later if you are in Windows. If you do not hear a hum, see “PaperPort Scanner Not Found” on page 26 for more information.
  • Page 32 2. Select System and then Device Manager. 3. Select Ports (COM & LPT). 4. Select the COM port where the scanner is connected and open the Properties box for that port. 5. Click the box labeled Original Configuration (Current) to remove the checkmark.
  • Page 33 To find the modem COM port: 1. Start the Netscape dialer application. 2. Click Preferences and select the Modem tab. The modem’s COM port will be listed. Make a note of the COM port number. 3. Exit the Netscape dialer application. To edit the PaperPort file from within Windows 3.x: 1.

  • Page 34: Changing The Com Port

    2. Click the Setup button. The Scanner Setup dialog box appears. 3. Click the option, Enable Scanner Auto-Search. 4. Click OK in the Scanner Setup dialog box, and then click OK in the PaperPort Scan Settings dialog box. 5. From the File menu, choose Exit.

  • Page 35: Finding The Scanner

    INDING THE CANNER If the scanner does not start when you insert a page, the computer may not know that the scanner is connected. You can have the software automatically find the scanner. To find the scanner: 1. Click the Settings button on the Command Bar, or from the Edit menu, choose Preferences.
  • Page 36 To recalibrate the PaperPort scanner: 1. Use the calibration page that you received with the scanner, or cut or fold a blank, white piece of paper so that it is 9 inches (22.9 cm) wide and at least 6 inches (15.2 cm) long.

  • Page 37: Appendix B: Maintenance And Technical Information

    Maintenance and Technical Information The PaperPort mx scanner is designed for a long life of continuous use. You need to clean the scanner only if images begin to lose their quality when scanned. This chapter tells you how to clean the scanner and lists the scanner specifications.

  • Page 38: Paperport Mx Scanner Specifications

    Input voltage/frequency Output voltage/current Safety and agency certifications Hardware warranty ERMAN The German Noise Declaration is required in Germany. It gives noise output figures for the scanner. Geräuschemission LpA < 70 dB am Arbeitsplatz normaler Betrieb nach DIN 45635 T. 19 Die Daten sind die Ergebnisse von Typprüfungen.

  • Page 39: Ec Declaration Of Conformity

    EC D ECLARATION OF We, Visioneer Inc., declare under our sole responsibility that the product: VISIONEER PAPERPORT mx SCANNER Visioneer Hollybush House 68 Liberty Hall Road Addlestone Surrey KT15 1SS United Kingdom to which this declaration relates, is in conformity with the requirements of the following EC Directives: •...
  • Page 40 B: M PPENDIX AINTENANCE AND ECHNICAL NFORMATION...

  • Page 41: Appendix C: Upgrading Your Software

    PaperPort 4.0 for computers running Windows 95 or Windows NT. PaperPort 3.6 for computers running Windows 3.1 or Windows 3.11. You can upgrade to one of these versions depending on the type of scanner you have and the version of PaperPort software it currently uses.

  • Page 42: Before You Start

    C: U PPENDIX PGRADING 3. Copy the DESKTOP directory to the temporary directory you created in Step 1. If your computer is running Windows 95 or Windows NT, you must install the PaperPort 4.0 Software. If your computer is running Windows 3.1 or 3.11, you must install the PaperPort 3.6 Software.

  • Page 43: If You Have A Papermax Or Paperport 2.0 Scanner

    PaperPort. Then copy all of the items in the backup directory to the directory named DESKTOP in the DATA directory, which is in the PAPRPORT directory. Start PaperPort and again check if the previously scanned items are available. If they aren’t, please call the Visioneer Technical Support Hotline. AVE A...
  • Page 44 PaperPort. Then copy all of the backup copies to the directory named DESKTOP in the DATA directory, which is in the PAPRPORT directory. Start PaperPort and, after the conversion is complete check again if the previously scanned items are available. If they aren’t, please call the Visioneer Technical Support Hotline. OFTWARE...

  • Page 45: Index

    10 for power 2 when not to use 10 additional applications 19 bus mouse 5 Calibrate button 34 calibrating PaperPort mx 16 calibration page 16 CD-ROM drive 4 cleaning PaperPort mx 35 COM port changing 32 connecting to 10...
  • Page 46 Scanner Setup dialog box 32 scanner will not scan 28 scanning canceling 23 if the image is dirty 35 returning the item 21 securing your PaperPort mx 11 security connector 11 serial cable 2, 11 I/O card 5 jack 8...

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