Department Id Management - Canon CLC5151 Reference Manual

Department ID Management

You can register a Department ID and password for each department, and manage the machine
by limiting its use to only those who enter the correct Department ID and password. This is
called Department ID Management. Department IDs and passwords for up to
1,000 departments can be registered. Use Department ID Management to keep track of the
copy, scan, and print totals for each department.
With Department ID Management, the following settings can be specified:
•
Turn Department ID Management 'On' or 'Off'.
•
Register the Department ID and password.
•
Set page limits for colour/black-and-white scans, colour/black-and-white prints, and colour/
black-and-white copies.
•
Set whether to use Department ID Management for the Mail Box, Send, Fax, and Network
Scan functions. If the Copy function is specified, it is automatically restricted when Department
ID Management is set.
•
Set up copy, scan, and print restrictions.
6
IMPORTANT
• If SDL or SSO is set as the login service, Department ID Management is performed on the Department
ID that shares the same user name and password as the one registered for MEAP User Authentication.
• If you are using SSO and set Department ID Management to 'On', you may not be able to log on. In this
case, change the login service to Default Authentication, and then set Department ID Management to
'Off'. For instructions on setting a login service, see Chapter 4, "MEAP System Management," in the
MEAP SMS Administrator Guide.
• If the optional Card Reader-D1 is attached, and SDL or Default Authentication is set as the login
service, Department ID Management is automatically activated. (See "Card Reader-D1," on p. 9-18.)
• Optional NetSpot Accountant software is necessary to use the Domain Authentication system of SSO
(including when performing domain authentication with the 'Domain Authentication + Local Device
Authentication' system) and Department ID Management simultaneously. If NetSpot Accountant is not
installed, and SSO is set as the login service, make sure that Department ID Management is set to 'Off'.
Otherwise, you will not be able to log on.
• The user information registered for SDL or the Local Device Authentication system of SSO, and the
registered Department ID and password set for Department ID Management must match. If the
registered Department ID and password have been changed because information was updated or
changed by the Device Information Delivery Settings mode, make sure that you change/update the user
information registered for SDL or the Local Device Authentication system of SSO accordingly. For
instructions on registering SDL or SSO user information, see the MEAP SMS Administrator Guide.
• If SDL or SSO is set as the login service, the Limit Functions mode will not be available.
6-6

Department ID Management