Manage The Address Book; Modify The Information Related To A Contact; Modify A Group; Delete A Contact Or A Group From The Address Book - Oki B2500 Series User Manual

B2520 / B2540

Manage the address book

When you are working in the directory, you can perform different
:
operations
- print a list of contacts in your address book,
- delete a contact or a group in your address book,
- search for a contact or a group of contacts in the
address book using the first letters of the name,
- check the datasheet of a contact or a group in order
to modify it.

Modify the information related to a contact

1
Select the contact whose data you want to modify, using
.
the mouse
2 P
Click on
ROPERTIES
3
Make the necessary changes in the window
.
BOOK
4 on OK.
Click

Modify a group

1 Select the group in the address book list.
2 Cllick on P
ROPERTIES
3 Make the necessary changes.
4 Click on OK.
Delete a contact or a group from the address
book
1
Select the name of the contact or the name of the group
you want to delete, using the mouse
2 Click on D .
ELETE
When a contact is deleted from the directory, it
is automatically deleted from any group in
which it may be included.

Print the address book

1 Click on P .
RINT
The list of the address book is printed on the terminal (if
no contact is selected)
.
A
DDRESS
.
.
.

Import or export a directory

Import a directory

Importing a directory makes it possible to exchange
address book entries between two devices without having
to enter contacts one by one manually. Directories can be
imported from files in EAB format. EAB files are
automatically generated during export.
1 I in the menu F
Select
MPORT
A .
DDRESS BOOK
2
Select the file to import, click on

Save your address book

This operation lets you save your address book to a file in EAB
.
format
1 E in the menu F
Select
XPORT
A .
DDRESS BOOK
2
Enter the name of the file and select the destination
click on S
directory, then
- 50 -
of the window
ILE
O .
PEN
of the window
ILE
.
AVE