Send And Fax Functions - Canon imageRUNNER 2545i Easy Operation Manual

Send and Fax Functions

This section describes the operation procedures for the Send and Fax functions you can access from the top
screen of the Send and Fax functions.
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2 3
Specifying Destinations Easily and Quickly
[Address Book], [One-touch Buttons], and [Favorites Buttons] enable you to streamline and customize the procedures
for specifying destinations. These functions enable you to register recipient destinations so that you can send
documents by pressing only a few keys.
† The destinations you can specify may vary, depending on the settings of Authorized Send.
See Chapter 4, "Customizing Settings, " in the Remote UI Guide.
1 2
Press [Address Book]. Press [Favorites Buttons].
Select the desired destination → Select the desired favorites button
press [OK]. → press [Done].
File Formats
In addition to standard TIFF, PDF, and JPEG file formats, the machine also supports PDF (Compact) and PDF (OCR)
files.
PDF (Compact) files are archived with a higher compression ratio than normal PDF. The resulting file data size is smaller than normal
PDF, and therefore recommended for jobs that are to be sent over the network.
PDF (OCR) files perform OCR (Optical Character Recognition) on scanned documents to create a PDF with searchable text.
† PDF (OCR) is available only when the OCR function is activated with the optional Color Send Searchable PDF Kit-C1.
27 Easy Operation Guide Send/Fax
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5
Chapter 4❖Sending and Facsimile Guide
3
Press [One-touch Buttons].
Select the desired one-touch
button → press [Done].
Recalling the Most Recent Settings
The Recall function enables you to send a document using any of the last three addresses, scan settings, and send
settings that were used.
4
Press [Recall].
1 Select [1 Before], [2 Before], or
[3 Before].
Specifying the File Format for Sending Documents
You can send documents in a variety of file formats, including TIFF, PDF, and JPEG. This gives you the freedom to send
documents in a manner that is suited to the purpose of the document, as well as the recipient's document handling
environment. Scanned original images are converted to the specified file format and sent via e-mail or to a file server
or USB memory media device.
5 Press [File Format].
Select the desired file format.
1
† You cannot select the file format
when sending I-faxes or faxes.
Chapter 4❖Sending and Facsimile Guide
Confirm the settings → press
2
[OK].
Chapter 3❖Sending and Facsimile Guide
If you want to separate
2 multiple images and send
them as separate files, press
[Divide into Pages] → [Done].
Send and Fax Functions Easy Operation Guide 28