Page 1 C300/C352 Network fax operations...
Page 3: Table Of Contents
Table of contents Introduction Acknowledgement ................. 1-3 Copyright ..................1-3 Special notice to user............... 1-4 For Canada ..................1-4 For U.S.A..................1-4 For New Zealand................1-6 For Europe ..................1-7 Features of the fax................1-8 TX Stamp ..................1-8 Frame erasure mode ..............1-9 Send a fax in original size select mode........
Page 4 Before use Operating environment (Internet fax) ..........2-3 Transmission and reception of e-mail..........2-4 Operating environment (IP address fax).......... 2-5 Features and system configuration of Internet fax ......2-6 Features and system configuration of IP address fax ....2-7 Control panel ..................2-8 Fax screen..................
Page 5 Address book................3-38 Direct input................... 3-40 Selecting multiple destinations ............ 3-42 Selecting multiple destination ............3-43 To confirm/delete a destination ........... 3-44 Scanning..................3-46 When original size cannot be detected........3-46 When memory capacity is exceeded ........... 3-46 Automatic rotation of original document ........3-46 When unable to send (IP address fax) ..........
Page 6 Reception information ..............4-20 Set to inside body text..............4-20 Set to outside body text ............... 4-20 Set to OFF..................4-20 Troubleshooting Cannot send messages (Internet fax)..........5-3 Cannot send messages (IP address fax)......... 5-4 Cannot receive messages ..............5-5 Error message displayed ..............
Page 7 Useful functions for reception Memory reception ................8-3 Printing a document held in memory ..........8-3 Deleting a document held in memory ..........8-5 Reception information..............8-6 When [Duplex Print (RX)] is set to [ON] .......... 8-6 Registering/Settings Displaying the fax registration screen..........9-3 Displaying the fax registration screen..........
Page 8 Input Machine Address..............10-8 TCP/IP Setting ................10-8 E-Mail TX (SMTP)................10-9 E-Mail RX (POP) ................10-10 Network Fax Setting ..............10-11 Header Information ..............10-11 Header/Footer Position............... 10-12 Telephone Line Settings ............. 10-12 TX/RX Setting................10-13 Function Setting................10-14 Report Settings ................
Page 9 10.20 Report settings ................10-69 10.21 Network fax setting ..............10-73 10.22 Restrict fax TX ................10-76 Setting up restrict fax TX ............10-76 11 Explanation of reports and lists 11.1 Types of reports and lists .............. 11-3 Reports..................11-3 Lists....................
Page 10 12 PageScope Web Connection 12.1 Items that can be specified using PageScope Web Connection ................12-3 Operating environment ..............12-3 Accessing PageScope Web Connection ........12-4 Page structure ................12-4 Web browser cache ..............12-6 For Internet Explorer ..............12-6 For Netscape Navigator..............
Page 11 13 Appendix 13.1 Number of stored pages to memory..........13-3 13.2 Entering text..................13-4 To type text .................. 13-6 List of available characters ............13-6 13.3 Internet fax terminology..............13-7 13.4 Fax terms..................13-8 13.5 Index ....................13-12 Network Fax Contents-9...
Page 12 Contents-10 Network Fax...
Page 13: Introduction
Introduction...
Page 15: Acknowledgement
For correct operation, also read the User manual [Copy Operations] before starting operation. Acknowledgement KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Page 16: Special Notice To User
Introduction Special notice to user For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 17 If trouble is experienced with this equipment FK-502, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 18: For New Zealand
Introduction WARNING/CAUTION explained 7 WARNING The exclamation point within an equilateral triangle followed by the word “Warning” is intended to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries. Be sure to focus your attention on the Warning headings when reading the User manual [Copy Operations].
Page 19: For Europe
Introduction The automatic calling functions of this equipment must not be used to cause a nuisance to other customers. Telepermitted equipment only may be connected to the auxiliary telephone port. The auxiliary port is not specifically designed for 3-wire connected equipment.
Page 20: Features Of The Fax
Introduction Features of the fax The explanation here is given of what can be done with the network fax function. Checking the icons to see if the Internet Fax and the IP Address Fax are corresponding to each function. Icon Description Corresponding to the Internet Fax Corresponding to the IP Address Fax...
Page 21: Frame Erasure Mode
Introduction Frame erasure mode You can send a fax by erasing dark bands sometimes created when transmitting a document bound in the form of book. You can also set the width of marginal erasure according to your preference. Width of erasure Ordinary transmission Frame erasure transmission Detail...
Page 22: Send A Fax In Original Size Select Mode
Introduction Send a fax in original size select mode You can send a fax by designating the paper size for the document to be sent. It is useful if you want to send only a portion of the original. Detail For details, see "Scan size"...
Page 23: Setting And Sending Document Pages Of Mixed Sizes In A Single Operation
Introduction Setting and sending document pages of mixed sizes in a single operation You can send pages of mixed sizes because the facsimile recognizes each size and sends pages properly when the mixed original feature is used. Transmitted and reproduced in the same size as the original pages at the destination.
Page 24: Sending Long Originals
Introduction Sending long originals You can send originals longer than 432 mm. Detail For details, see "Long original" on page 7-15. Specify the binding style of a two-sided document You can specify the appropriate binding style when transmitting two-sided documents. Binding style allows the pages of the document to be read appropriately by determining right to left or top to bottom.
Page 25: To Be Sent With The Density In The Background Color Adjusted
Introduction To be sent with the density in the background color adjusted. Transmission can be made after the density in the background color of the original is adjusted. Detail For details, see "Background adjustment" on page 7-24. To be sent with the edge of the character made clear. Transmission can be made after adjustments are made so that blurred characters are made clear to give them a smooth impression.
Page 26: Send It In Color
Introduction Send it in color A fax in color can be sent or received. Detail For details, see "Set the transmission mode (IP address fax)" on page 3-17. Memory RX user box When [Memory RX] is set as [ON] by the Utility Mode, a receiving document is saved in the Memory RX User Box.
Page 27: Explanation Of Manual Conventions
Introduction Explanation of manual conventions The marks and text formats used in this manual are described below. Safety advices 6 DANGER Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact of electrical power. Observe all dangers in order to prevent injuries.
Page 28: Tips
Introduction Tips Note Text highlighted in this manner contains useful information and tips to ensure safe use of the machine. Reminder Text highlighted in this manner contains information that should be reminded. Detail Text highlighted in this manner contains references for more detailed information.
Page 29: Descriptions And Symbols For Documents And Paper
Introduction Descriptions and symbols for documents and paper The use of words and symbols in this manual are explained below. “Width” and “Length” Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as “Y” in the illustration) and the second to the length (shown as “X”).
Page 30: User Manuals
Introduction User manuals The following user manuals have been prepared for this machine. User manual [Copy operations] This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this user manual for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.
Page 31: User Manual [Print Operations]
Introduction User manual [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to user manual (PDF file) on User Software CD-ROM. Network Fax 1-19...
Page 32 Introduction 1-20 Network Fax...
Page 33: Before Use
Before use...
Page 35: Operating Environment (Internet Fax)
Before use Before use Operating environment (Internet fax) Note When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. The Internet Fax functions can be operated in the following environment: - The copier is connected to the network and set up to allow the reception of E-mail.
Page 36: Transmission And Reception Of E-Mail
Before use Transmission and reception of e-mail - Documents transmitted (files attached to E-mail) may be damaged due to network condition. Be sure to check the documents transmitted for damage. - Even though "----" is marked on the transmission result screen (Job List >...
Page 37: Operating Environment (Ip Address Fax)
Before use Operating environment (IP address fax) Note When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. To use the IP Address Fax function, this machine is required to be provided with a fax kit.
Page 38: Features And System Configuration Of Internet Fax
Before use Features and system configuration of Internet fax In the Internet fax, a document that is read is sent and received as an attached file (in TIFF format) by way of the intranet and the Internet. Since the communication is made by way of the intranet/Internet, the communication cost can be significantly reduced as compared to the normal fax communication.
Page 39: Features And System Configuration Of Ip Address Fax
Before use Features and system configuration of IP address fax The IP address fax is a fax that can be used on the IP network for communication. With the IP address or host name of the other party specified, transmit a message.
Page 40: Control Panel
Before use Control panel Name Description [Power Save] key Press to enter Low Power mode. While the machine is in Low Power mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Low Power mode, press the [Power Save] key again.
Page 41: Network Fax
Before use Name Description [Reset] key Press to clear all settings (except programmed set- tings) entered in the control panel and touch panel. [Interrupt] key Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the mes- sage "Now in Interrupt mode."...
Page 42 Before use Reminder Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. When the screen instructing you to call your service representative appears and copying is no longer possible, a malfunction may have occurred.
Page 43: Fax Screen
Before use Fax screen The fax screen is displayed when the fax key is pressed on the control panel. The fax screen contains [Program], [Group], [Address Book] or [Direct Input]. Name Description Job List The list of the jobs in the queue for execution, the job history, and the error jobs is displayed.
Page 44 Before use Name Description Page List The page of the list of Program Destination can be specified. Scan Setting The menu is displayed in which a method to read an original, such as Original Image Type, Resolution or Application, is set. Comm.
Page 45: First-Use Settings
Before use First-use settings Must-set items (Internet fax) Detail When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. For details, see "Utility mode" on page 10-3. After installation, you must set the following items to use the internet fax functions.
Page 46: Must-Set Items (Ip Address Fax)
Before use Must-set items (IP address fax) Detail When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. For details, see "Utility mode" on page 10-3. After installation, you must set the following items to use the IP address fax functions.
Page 47: User Authentication And Account Track
Before use User authentication and account track When using this machine, the machine may be set so that the User name, the Department name and the Password are to be entered. Entering the necessary information in the screen displayed shows the normal screen. For particulars of the department name and the user name, contact your administrator.
Page 48 Before use 2-16 Network Fax...
Page 49: Transmission
Transmission...
Page 51: Simple Fax Transmission (Internet Fax)
Transmission Transmission Simple fax transmission (Internet fax) The following is an explanation of procedures for E-mail transmission with the Internet Fax function. Although the explanation here covers the procedure for sending a one-sided document using the basic procedure, various functions are available for each step of the procedure to make sending facsimiles even more convenient.
Page 52 Transmission Enter the E-Mail address of the destination. On the screen displayed by pressing [Receiver RX Ability], select Compression Type, Paper Size and Resolution according to the reception ability of the other party, and then press [OK]. – The initial value is set as shown below: –...
Page 53 Transmission Press [Scan Setting] to set the function and then press [OK]. – The initial value is set as shown below: – Original Image Type Text – Density Standard – Simplex/Duplex Single sided – Resolution Fine – For details, see "Setting transmission conditions" on page 3-19. –...
Page 54 Transmission Press [Application] to set the items on the fax Application screen as required and press [OK] twice. – For details, see "Transmission applications" on page 7-3. Place the original on the machine. – For details, see "Placing the original on the machine"...
Page 55 Transmission – If the transmission fails, TX Report is automatically output (if the TX Report is programmed to print). For details of Report Settings, see "Report settings" on page 10-69. Note When the SMTP server capacity has been set for the network E-Mail TX (SMTP) and the set size is exceeded, an error results and the mail cannot be transmitted.
Page 56: Simple Fax Transmission (Ip Address Fax)
Transmission Simple fax transmission (IP address fax) Press [Fax] on the control panel to open the fax screen. When sending a message in the color mode, select [Color]. Specify the IP address of the other party or the Host Name. –...
Page 57 Transmission Press [Scan Setting] to set the function and then press [OK]. – The Scan Setting in the fax screen is set as follows at the time of purchase. – Original Image Type Text – Density Standard – Simplex/Duplex Single sided –...
Page 58 Transmission Press [Application] to set the items on the fax Application screen as required and press [OK] twice. – For details, see "Transmission applications" on page 7-3. Place the original on the machine. – For details, see "Placing the original on the machine"...
Page 59 Transmission – If the transmission fails, TX Report is automatically output (if the TX Report is programmed to print). For details of Report Settings, see "Report settings" on page 10-69. Network Fax 3-11...
Page 60: Placing The Original On The Machine
Transmission Placing the original on the machine The ADF and platen glass can be used to scan originals with this machine. When an original is placed in the ADF, the original is automatically fed through the ADF and scanned. Using the ADF When using the ADF, multiple originals can be scanned automatically.
Page 61: Placing Originals On The Platen Glass
Transmission Placing originals on the platen glass Use the platen glass for originals that cannot be placed in the ADF (such as a book or thick/thin originals). Open the ADF. Place the original FACE DOWN in the left rear corner, aligning the edge with the left measuring guide.
Page 62: Sending Multiple Originals From The Platen Glass
Transmission Sending multiple originals from the platen glass Originals that cannot be sent with the ADF can be sent by using the platen glass. If the fax screen is not displayed, press [Fax] on the control panel to open the fax screen. Specify a destination.
Page 63: Transmitting Originals By Using Both The Adf And The Platen Glass
Transmission Transmitting originals by using both the ADF and the platen glass You can scan originals by using both the ADF and the platen glass and you can also scan the large amounts of originals by placing them on the ADF in several times.
Page 64 Transmission Press [Start]. Transmission begins. 3-16 Network Fax...
Page 65: Set The Transmission Mode (Ip Address Fax)
Transmission Set the transmission mode (IP address fax) Set the color transmission mode/monochrome transmission mode. When using the color transmission mode, set the mode by following the steps given below. 0 A fax in color can be sent or received only when using the IP Address Fax. 0 For the Internet Fax, a fax in color cannot be sent or received.
Page 66 Transmission Press [Color]. Select transmission mode. – Auto:The color of an original is automatically judged and a scanning is made according to the original. – Full Color:A scanning is made in full color. – Gray Scale:A selection is made when there is a lot of half-tone as with a black-and-white picture.
Page 67: Setting Transmission Conditions
Transmission Setting transmission conditions Original Image Type, Density, Simplex/Duplex and Resolution are displayed when [Scan Setting] is pressed on the fax screen. These can be used to set transmission conditions according to the type of original to be sent. Detail The condition for transmission cannot be set in units of page.
Page 68 Transmission Detail For more information about File Type or Color, see page 3-17. The use of the color mode is available only for the IP Address Fax. 3-20 Network Fax...
Page 69: Original Image Type
Transmission Original image type Set Quality according to the contents of the original. There are 4 types of Quality settings. Text is default at the time of purchase. Quality setting Description Text Press this when scanning originals containing text only. If this mode is selected and an original of pictures is scanned, neutral tints of the pictures turn black without being reproduced.
Page 70: Density
Transmission Density Set Density according to the lightness or darkness of the original. Density can be set in 9 steps. [Std.] is set at the time of purchase. Density setting Description Light Press to scan originals so that they are lighter than the density de- tected with Standard.
Page 71: Simplex/Duplex
Transmission Simplex/Duplex This is used to set the manner in which originals are scanned according to the type of original. There are 3 types. Single sided is set at the time of purchase. Simplex/Duplex setting Description Single sided Press this when scanning one-sided originals. Double sided Press this when scanning two-sided originals.
Page 72: Resolution
Transmission Resolution This is used to set the fineness at which originals are to be scanned. The following 4 settings are available for Resolution. Fine is set at the time of purchase. Resolution setting Description Std. Press this when the sending time is cut short. Fine Press this when scanning normal originals.
Page 73: Confirming Settings And Communication Results
Transmission Confirming settings and communication results The settings and communication results of the fax screen and fax Application screen can be confirmed by using [Mode Check] on the control panel. Press [Fax] on the control panel. Press [Mode Check] on the control panel. Press a key of setting you want to confirm.
Page 74 Transmission – Scan Setting Confirming the Scan Setting. Press each setting key in the screen, and the Scan Setting screen corresponding to each appears, and the setting can be change. – For details of the Scan Setting screen, see "Opening the scan setting screen"...
Page 75 Transmission Press [Close] twice after completion of confirmation. The fax screen will be restored. Detail When the Scan Setting or Communication Setting is changed, It moves to the Scan Setting screen or Communication Setting screen. It does not return to the Mode Check screen. Network Fax 3-27...
Page 76: Registering The Address Book From The Mode Dheck Screen
Transmission Registering the address book from the mode dheck screen A destination that is shown on the Mode Check screen can be registered in [Address Book]. Press [Fax] on the control panel. Press [Mode Check] on the control panel. Press [Destination]. Select destination that you want to register in [Address Book], and then press [Details].
Page 77 Transmission Press [Save in Address Book]. In case of Internet fax In case of IP address fax – When the destination has been already registered, [Save in Address Book] is not displayed. – Addresses that can be changed are limited only to those specified in the Direct Input.
Page 78 Transmission Press [Search Name] to set the Character to Search, and then press [OK]. In case of Internet fax In case of IP address fax Press [Name] to enter the registration name, and then press [OK]. When there is no trouble found with the entries, press [Yes]. –...
Page 79: Method For Specifying Addresses
Transmission Method for specifying addresses Mail address can be specified either by selecting one from registered addresses or entering a mail address manually. You can also specify multiple mail addresses for multi-station transmission. Specifying only one mail address (Internet fax) The following methods can be used when specifying 1 destination.
Page 80 Transmission Place the original on the machine. – For details, see "Placing the original on the machine" on page 3-12. Press [Start]. Transmission begins. 3-32 Network Fax...
Page 81: Program
Transmission Program When a destination has been registered for program, it can be selected by pressing Program. Press [Program] in the fax screen. Select the programmed destination you want to use. – The setting for the registered function is activated. –...
Page 82: Address Book
Transmission Address book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the fax screen. Press the search character to search. 3-34 Network Fax...
Page 83 Transmission – Searching in [Detail Search] – Press [Detail Search]. – Press [Name], [FAX Number] or [E-Mail] and enter an item you want to make a search for. – Press [OK]. The results of the search will be displayed. – Each time the [Name Dest.] is pressed, the display switches between the fax number and the registration name.
Page 84 Transmission – An alphabet shown before the key represents the following description. – Dial E-Mail Internet Fax IP Address Fax The destination that has been specified is displayed in the Broadcast Destinations. Press [Start]. Transmission begins. 3-36 Network Fax...
Page 85: Specifying Only Destination (Ip Address Fax)
Transmission Specifying only destination (IP address fax) The following methods can be used when specifying 1 destination. - Program - Address Book - Direct Input Program When a destination has been registered for program, it can be selected by pressing Program. Press [Program] in the fax screen.
Page 86: Address Book
Transmission Address book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the fax screen. When sending a message in the color mode, select [Color]. Press the search character to search. –...
Page 87 Transmission – Tow or more Destination can be specified. – A search is made when the characters at the beginning coincide each other. Press the key of the destination name to which you want to send the Internet Fax. – An alphabet shown before the key represents the following description.
Page 88: Direct Input
Transmission Direct input The address of the IP address fax can be directly input. 0 To use the IP address fax function, [IP Address Fax] is required to be set to ON in [Network Fax Function Settings] of the Utility Mode. For details, see p.
Page 89 Transmission – Abbr. Dial Enter the Abbreviated dialing number (up to 2,000 from 0001 to 2000) through the keypad and specify the destination registered in the Address Book. On the screen, A abbr. number: Destination name is displayed as seen in the example “A0001: FAX1”. –...
Page 90: Selecting Multiple Destinations
Transmission Selecting multiple destinations Internet Faxes can be sent to multiple destinations in a single operation. This function is referred to as sequential multiple station transmission. Detail In the case of the IP Address Fax, when addresses in which the model type of the other party is set to [Color] are mixed with those in which the model type of the other party is set to [Black], a fax is sent in monochrome.
Page 91: Selecting Multiple Destination
Transmission Selecting multiple destination Specify as many destinations as necessary to which you want to send a message. (See "Specifying only one mail address (Internet fax)" on page 3-31.) – In case of IP Address Fax, when sending a message in the color mode, select [Color].
Page 92: To Confirm/Delete A Destination
Transmission To confirm/delete a destination You can confirm or delete selected destinations. Press [Fax] on the control panel and press [Mode Check]. Press [Destination]. In the case of the monochrome mode In the case of the color mode – For the IP Address Fax, [Comm. Setting] and [E-mail Setting] are not used.
Page 93 Transmission Press [Yes]. Press [Close] twice. The fax screen will be restored. Network Fax 3-45...
Page 94: Scanning
Transmission Scanning When original size cannot be detected If the size of the original cannot be detected, the following screen is displayed. Set the original size when this screen is displayed. Press the original size key. Press [OK]. When memory capacity is exceeded While in the memory transmission, when there are a lot of originals, or when there are a lot of information due to the image quality being fine and close, a memory-over may result.
Page 95: When Unable To Send (Ip Address Fax)
Transmission When unable to send (IP address fax) If a facsimile cannot be sent due to a busy signal from the other party machine or for some other reason, the redial function can be used for the transmission. The redial function of this machine includes the auto redial function and manual redial function.
Page 96: Redial Check Screen
Transmission Redial check screen When you are unable to send a fax due to a line trouble or the like, a screen to check the redial is displayed. Press [OK]. – Redialing starts after the set time has elapsed. – In case that no transmission can still be made even when redialed, a screen is displayed in which you can check that the job was not successfully completed.
Page 97: Canceling Transmission
Transmission Canceling transmission With the network fax, transmission instructions and images stored in memory are referred to as reserved jobs. Jobs reserved for communication and jobs currently being processed are simultaneously displayed on the Job List screen. Canceling communication in progress When communication is in progress, transmission can be canceled with the procedure described below.
Page 98: Confirm The Job List
Transmission 3.10 Confirm the job list Confirming reserved documents The condition of reservations for transmission accumulated in the memory can also be checked by the job list displayed on the screen. Press [Job List] on the fax screen. Press [Fax TX]. Press [Current Jobs].
Page 99: Confirming Communication Results
Transmission 3.11 Confirming communication results Pressing [Job List] in the fax screen allows you to check the results of transmission. Press [Job List] on the control panel. Press [Print], [Fax TX] or [RX/User Box]. Press [Job History]. Network Fax 3-51...
Page 100 Transmission Confirm the communication results. – The mark "----" indicated on the transmit result screen in the Internet Fax mode denotes that the message was transmitted to your server. "OK" indicates that the MDN result response was received. – Fax TX –...
Page 101 Transmission – RX/User Box – User Name:[User Name] is displayed while in the user authorization and [Account Name] is displayed while in the account track. In the cases of other than the above, the Type of the COPY, PRINT and Fax-RX etc.
Page 102: Sender Information
Transmission 3.12 Sender information Originals that have been sent are recorded in the following manner by the receiving machine. Note The use of [Outside Body Text] is unavailable for the Internet Fax/IP Address Fax. Even if set to [Outside Body Text], the sender information is added to the [Inside Body Text].
Page 103: Set To Off
Transmission Set to OFF Detail OFF cannot be selected depending on the country. See "Header/Footer position" on page 10-54 for information about setting. Network Fax 3-55...
Page 104 Transmission 3-56 Network Fax...
Page 105: Reception (Internet Fax)
Reception...
Page 107: Receiving Documents Via Internet Fax
Reception Reception Reception (Internet fax) Operation of network fax reception is explained. Receiving documents via Internet fax E-mail can be received either automatically or manually. When this machine receives E-mail, the mail message and attached file are automatically printed. When the Memory RX is turned on in the Utility Mode, messages are saved in the Memory RX User Box.
Page 108: Automatic Reception
Reception Automatic reception E-mails are automatically received at a fixed interval from the POP server. Detail Mail reception interval can be changed in the range of 1 to 60 minutes. Refer to "E-mail RX (POP)" on page 10-42 for the setting method. This interval has been set to 15 minutes when you purchase the machine.
Page 109: Reception (Ip Address Fax)
Reception Reception (IP address fax) When the copier receives an IP address fax, it is automatically printed. When the Memory RX is turned on in the Utility Mode, document texts are saved in [Memory RX User Box]. These texts thus saved can be printed as required.
Page 110: Unable To Receive
Reception Unable to receive When you cannot receive faxes, the error message is displayed. Take corrective actions by referring to "Error message displayed" on page 5-6. Press [Stop] to clear the error message display. Detail Documents may not be able to be received memory is full. In addition, check that there is paper in the paper tray.
Page 111: Memory Substitute Reception
Reception Memory substitute reception If the facsimile cannot print a received document, the received document is stored in the memory until it becomes printable. This function is referred to as the Memory substitute reception. - The stored document is printed when you solve the problem (such as a paper jam).
Page 112: Reception Recording
Reception Reception recording When a received document is recorded, the paper size of the document received and the paper size set to the paper tray are compared and recorded either after being reduced at the set reduction rate, or reduced so as to be contained in the paper.
Page 113: Recording After Reducing At The Minimum Reduction Rate
Reception Recording after reducing at the minimum reduction rate When receiving a formatted size document, it is recorded after being reduced at a reduction rate set to that size of paper (the default is 96 %). Detail Refer to "TX/RX setting" on page 10-60 for more detailed information on the reduction rate.
Page 114: Recording After Reducing To Fit In Paper
Reception Recording after reducing to fit in paper If the document is longer than the regular size paper, an appropriate paper size is determined taking into account the width and length of the received document, and the fax is recorded on paper of that size. If papers of appropriate size are not set on the paper tray, the data are recorded on papers of the nearest size after the document size being reduced.
Page 115 Reception The rules by which the best paper size is determined are as follows: Step1 Selecting the appropriate paper – The machine decides the appropriate paper size in view of the width and length according to the following rule. Width of the re- Reception in- Length of the received document ceived docu-...
Page 116 Reception Width of the re- Reception in- Length of the received document ceived docu- formation re- ment cording position [OFF] or [Inside 0 - 154 155 - 314 315 - 386 387 or more Body Text] [Outside Body 0 - 146 147 - 306 307 - 378 379 or more...
Page 117 Reception When [Print Separate Fax Pages] is set to [OFF]: The paper is selected in decreasing order. Detail Even if [Print Separate Fax Pages] is turned OFF, printing is made with pages separated when a document is being received in a large quantity or in high resolution.
Page 118 Reception When [Print Separate Fax Pages] is set to [ON]: The paper is selected in decreasing order. Detail Even if [Print Separate Fax Pages] is turned ON, printing is reduced to the paper width when the width of the recording paper selected is smaller than the image width of the document received.
Page 119 Reception Detail If the size of the paper on which the facsimile actually prints is smaller than that of the paper selected at step 1, the document is printed in reduced size. When [Print Separate Fax Pages] is set to OFF, if the direction of the paper on which the facsimile actually prints is different with that of the paper selected at step 1, the document is automatically printed so that it can be output appropriately rotated by a 90-degree angle.
Page 120 Reception If [Print Paper Selection] is set to [Fixed Size]: The appropriate paper is selected among 8.5 11, 8.5 14 and 11 (A4, B4 and A3). If it is not available, the message stays appearing until the paper is loaded. If [Tray Selection for RX Print] is set to other than [Auto]: It is recorded to fit in the size of the paper in the paper tray (except manual insertion tray) that is set in [Tray Selection for RX Print].
Page 121: Recording At Full Scale
Reception Recording at full scale A received document is recorded on the same size of paper at full scale when [Min. Reduction for RX Print] is set to [ 1.0] in the Utility Mode. If the same paper size is not available, it is recorded on the larger paper size. Detail The Print Separate Fax Page is not available.
Page 122: Recording Method At The Reception
Reception Recording method at the reception The following table shows relationship between the paper size of the received document and the document actually recorded. Paper size of the received Selecting a tray document Setting of [Min. Reduction for RX Print] from [Tray Selec- tion for RX Print] e 1.0...
Page 123 Reception Detail When [Duplex Print (RX)] is set, a record can be made on the screen for paper. See "TX/RX setting" on page 10-60 for more information. In the color mode, a fax is always recorded on the regular size paper in life size.
Page 124: Reception Information
Reception Reception information When reception information is set to Inside or Outside by [Header/Footer Position], the reception information (date, time, receiving number, page number) will be recorded in the received document. Detail In the color mode of the IP address fax, [Outside Body Text] cannot be used.
Page 125 Reception Detail See "Header/Footer position" on page 10-54 for information about setting. Network Fax 4-21...
Page 126 Reception 4-22 Network Fax...
Page 127: Troubleshooting
Troubleshooting...
Page 129: Cannot Send Messages (Internet Fax)
Troubleshooting Troubleshooting Cannot send messages (Internet fax) When the E-mail cannot be sent, correct the trouble by referring to the table below. If the mail cannot still be transmitted after the corrective procedures, contact your service representative. Detail When no transmission can be made, the TX Report is output. For details, refer to p.
Page 130: Cannot Send Messages (Ip Address Fax)
Troubleshooting Cannot send messages (IP address fax) When a document cannot be sent, try to correct the problem by referring to the table below. If the document still cannot be sent properly even after attempting to correct the problem, please contact your service representative.
Page 131: Cannot Receive Messages
Troubleshooting Cannot receive messages When a document cannot be received, try to correct the problem by referring to the table below. If the document still cannot be received properly even after attempting to correct the problem, please contact your service representative.
Page 132: Error Message Displayed
Troubleshooting Error message displayed When there occurs any trouble with this machine, the error screen is displayed. And on this error screen, the following error message is shown. Take a necessary step referring to the table given below. When there is no normal communication available after taking action, contact your service representative.
Page 133: Error Code Of The Reception System
Troubleshooting Code Classification Details of the error Redi- Corrective action Memory error Memory overflow The memory is full. Check to see if there is any other job being handled. With the number of transmission sheets reduced or the resolution for read reduced, send it again.
Page 134: Call For Service
Troubleshooting Call for service The call for service screen displays when it is necessary for you to contact your service representative. The call for service screen contains the telephone number and fax number of your service representative. This page shows the procedure for reporting an FK-502 problem to your service representative by phone.
Page 135: Specifications (Internet Fax)
Specifications...
Page 137 Specifications Specifications Specifications (Internet fax) Main product specifications relating to internet fax functions are indicated below. Specifications are subject to change without notice. Item Specifications Image memory capacity 27 GB* (27 GB of 40 GB of the hard disk is used as a memory.) Max.
Page 138 Specifications Item Specifications Mail reception Mail acquisition Can be set to 1 - 60 minutes. interval Manual POP re- Possible ception Reception by Not Available (except Memory RX) specifying a box Received docu- width: A4 / B4 / A3 ment size Reception coding TIFF-S (MH), TIFF-F (MR/MMR) system...
Page 139: Specifications (Ip Address Fax)
Specifications Specifications (IP address fax) Main product specifications relating to IP Address Fax functions are indicated below. Specifications are subject to change without notice. Item Specifications Image memory capacity 27 GB* (27 GB of 40 GB of the hard disk is used as a memory.) Max.
Page 140 Specifications Network Fax...
Page 141: Transmission Applications
Transmission applications...
Page 143: Opening The Scan Setting Screen
Transmission applications Transmission applications Opening the scan setting screen Detail The use of the Comm. Setting screen is not available for the network fax. Press the key for the function you want to set to open the screen in which you can set the function.
Page 144 Transmission applications Press the key for the function you want to use. Pressing [Application] in the Scan Setting screen allows you to display the screen for the application setting. In case of monochrome mode In case of color mode – The use of the color mode is available only for the IP Address Fax.
Page 145: Application Functions Overview
Transmission applications Application functions overview The following function is displayed in the Scan Setting screen or the Application screen. In case of monochrome mode In case of color mode Application function screen Network Fax...
Page 146 Transmission applications [Cancel] Returns to the former screen. [OK] This is pressed when returning to the fax screen. [OFF] Release the setting that has been set and return to the preceding screen. [Reset] Turn off all the functions provided on the screen. Function Description Special Origi-...
Page 147 Transmission applications Detail The use of the color mode is available only for the IP Address Fax. The key representing the function you select will be appear reversed. Network Fax...
Page 148: Comm. Setting Screen
Transmission applications Comm. setting screen - The use of the Comm. Setting screen is not available for the network fax. - While in the broadcast fax mixed with the G3 fax, the Password TX, the F-Code TX, and the Line Setting can be set for the network fax function. The details of the setting are applicable only to the G3 fax.
Page 149: Mixed Original
Transmission applications Mixed original Mixed Original is a function that allows you to send document pages of mixed sizes in a single sequence of operations. Transmitted and reproduced in the same size as the original pages at the destination. You set document pages of mixed sizes on the ADF.
Page 150 Transmission applications Press [Mixed Original]. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored Press [OK]. The Scan Setting screen will be restored. Press [OK]. The fax screen will be restored. Set other functions if necessary. –...
Page 151 Transmission applications Designate the destination. – See "Method for specifying addresses" on page 3-31 for designating the destination. Set the original document. – See "Placing the original on the machine" on page 3-12 for information about setting the document. Press [Start]. Transmission begins.
Page 152: Z-Folded Original
Transmission applications Z-folded original You can send Z folded original because the ADF can determine the document size properly. Some facsimiles cannot detect the document size if it has been folded. Specifications The ADF must be used. Folded original does not work with the platen glass.
Page 153 Transmission applications Press [Z-Folded Original]. – To release the setting, press [OFF]. Press [OK]. – The Application screen will be restored. Press [OK]. – To release the setting, press [Cancel]. The Scan Setting screen will be restored. Press [OK]. The Fax screen will be restored. Set other functions if necessary.
Page 154 Transmission applications Designate the destination. – See "Method for specifying addresses" on page 3-31 for designating the destination. Set the original document. – See "Placing the original on the machine" on page 3-12 for information about setting the document. Press [Start]. The FK-502 stores the document in memory before starting transmission.
Page 155: Long Original
Transmission applications Long original You can send originals longer than 432 mm. When Long Original mode is selected, pages of up to 600 mm can be transmitted. Specifications The ADF must be used. Long original does not work with the platen glass. Long originals cannot be transmitted in the mode of multiple sheets of originals.
Page 156 Transmission applications Press [Long Original]. – To release the setting, press [OFF]. Press [OK]. – The Application screen will be restored. Press [OK]. – To release the setting, press [Cancel]. The Scan Setting screen will be restored. Press [OK]. The Fax screen will be restored. Set other functions if necessary.
Page 157 Transmission applications Designate the destination. – See "Method for specifying addresses" on page 3-31 for designating the destination. Set the original document. – See "Placing the original on the machine" on page 3-12 for information about setting the document. Press [Start]. The FK-502 stores the document in memory before starting transmission.
Page 158: Bind Position
Transmission applications Bind position The Top/bottom correction function allows you to specify the appropriate binding style when transmitting a two-sided document (i.e., when pages are printed on both sides). The binding style you select will allow the pages of a two-sided document to be read appropriately by binding right to left or top to bottom.
Page 159 Transmission applications Press [Left/Right Bind] or [Top/Bottom Bind] to specify the manner of binding of the original document having both faces printed. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK].
Page 160 Transmission applications Detail To cancel transmission, see "Canceling transmission" on page 3-49. If transmission fails, refer to "Cannot send messages (Internet fax)" on page 5-3. 7-20 Network Fax...
Page 161: Frame Erase Transmission
Transmission applications Frame erase transmission Note The displays are different depending on the country. Frame Erase is a function that, when transmitting a document bound in the form of a book, does not allow transmission of dark bands that would otherwise be reproduced in the marginal areas of the transmitted pages.
Page 162 Transmission applications Press [Fax] on the control panel to view the fax screen, if it is not already displayed. Press [Scan Setting] and then press [Application]. Press [Frame Erase]. Select [Top], [Left], [Right] or [Bottom] and determine the width of erasure with the keypad, [+] or [-].
Page 163 Transmission applications Set other functions if necessary. – See "Setting transmission conditions" on page 3-19 for information about setting functions in the fax screen. See "Application functions overview" on page 7-5 for information about setting functions in the fax Application screen. Designate the destination.
Page 164: Background Adjustment
Transmission applications Background adjustment Background Adjustment is a function to adjust the density in the background color of the original. When the background of the original is colored, the base sheet of the original may turn black with the colors read. On such an occasion like this, a message can be sent after adjusting the density in the background color of the original.
Page 165 Transmission applications Press [Dark] when you want to make darker the density of the background color of the original, and press [Light] when you want to make it lighter. Press [Auto] for automatic setting. – When [Auto] is selected, preliminary operations are made for each original to determine the Background Adjustment.
Page 166 Transmission applications Press [Start]. Transmission begins. Detail To cancel transmission, see "Canceling transmission" on page 3-49. If transmission fails, refer to "Cannot send messages (Internet fax)" on page 5-3. 7-26 Network Fax...
Page 167: Sharpness
Transmission applications 7.10 Sharpness Sharpness is a function to adjust the intensity at the edge section. In the case of document with characters blurred, setting the Sharpness to [+] allows the characters to be adjusted clearly. And setting it to [-] allows them to be adjusted so that they have a smooth impression.
Page 168 Transmission applications When you want to make the edge section clear and sharp, or when you want to make it smooth, press to the [+] or [-] side. – To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. Press [OK].
Page 169 Transmission applications Press [Start]. Transmission begins. Detail To cancel transmission, see "Canceling transmission" on page 3-49. If transmission fails, refer to "Cannot send messages (Internet fax)" on page 5-3. Network Fax 7-29...
Page 170: Tx Stamp
Transmission applications 7.11 TX stamp When transmitting a fax via the ADF, a stamp can be affixed to the pages of the document that have already been scanned, allowing you to confirm that these pages have been scanned. The stamp is a pink circle (o), 4 mm in diameter and affixed at the rear edge on the front side of the original document.
Page 171 Transmission applications Press [TX Stamp]. – To release the setting, press [TX Stamp] again. Press [OK]. The Scan Setting screen will be restored. Press [OK]. The Fax screen will be restored. Set other functions if necessary. – See "Setting transmission conditions" on page 3-19 for information about setting functions in the fax screen.
Page 172 Transmission applications Detail To cancel transmission, see "Canceling transmission" on page 3-49. If transmission fails, refer to "Cannot send messages (Internet fax)" on page 5-3. 7-32 Network Fax...
Page 173: Scan Size
Transmission applications 7.12 Scan size The Scan size select function enables you to designate the paper size for the document as transmitted to be equal to the paper size loaded at the receiving end. This means that most of your original image will be printed without any reduction.
Page 174 Transmission applications Press [Fax] on the control panel to view the fax screen, if it is not already displayed. Press [Scan Setting] and then press [Application]. Press [Scan Size]. Press the key representing the size of the document to transmit. –...
Page 175 Transmission applications Set other functions if necessary. – See "Setting transmission conditions" on page 3-19 for information about setting functions in the fax screen. See "Application functions overview" on page 7-5 for information about setting functions in the fax Application screen. Designate the destination.
Page 176: Header Setting
Transmission applications 7.13 Header setting Whether to attach the Header Information to each job can be specified at the time of fax transmission. Register the contents to add to the original as [Header Information] as the Header in the Utility Mode. Set the method to attach the Header Information in the [Header/Footer Position] in the Utility Mode.
Page 177 Transmission applications Select the parameter you wish to set. – To release the setting, press [Cancel]. – Refer to p. 3-54 for more information about Sender Information. – If the Header Information is set to [OFF], by changing the [Header Setting] to ON from the Fax screen, Header Information is added to the [Outside Body Text].
Page 178 Transmission applications Set other functions if necessary. – See "Setting transmission conditions" on page 3-19 for information about setting functions in the fax screen. See "Application functions overview" on page 7-5 for information about setting functions in the fax Application screen. Designate the destination.
Page 179: Sending After The Check Of Destination
Transmission applications 7.14 Sending after the check of destination When you specify the destination and press the [Start] button, the Check Destination screen and the number of cases appear. Sending after the destination check prevents erroneous transmission due to incorrect destination.
Page 180 Transmission applications 7-40 Network Fax...
Page 181: Useful Functions For Reception
Useful functions for reception...
Page 183: Memory Reception
Useful functions for reception Useful functions for reception Memory reception In the Utility Mode, you can set fax function to receive documents, store them in memory, and print them out as needed. This mode is called Memory Reception. The following sections describe the procedures of printing and deleting the document received and held in memory, assuming that Memory Reception is already set up.
Page 184 Useful functions for reception Select the received document using and press [Print]. Press [Start]. The designated document will print. Detail When you want to display the next or previous screen, press To interrupt operation, press [Close] before pressing [Print]. Pressing [Proof Print] lets the first page in the selected file be printed out, allowing you to confirm the contents.
Page 185: Deleting A Document Held In Memory
Useful functions for reception Deleting a document held in memory Perform the following procedure to delete the document received and held in memory. Press [Box] on the control panel to view the Box screen, if it is not already displayed. Select [System User Box] tab and press [Memory RX User Box].
Page 186: Reception Information
Useful functions for reception Reception information When [Duplex Print (RX)] is set to [ON] When [Duplex Print (RX)] is set to [ON] in transmission/reception mode setting of the Utility Mode, documents are printed on both sides of the paper. For details, see "TX/RX setting" on page 10-60. Front side Back side Network Fax...
Page 187: Registering/Settings
Registering/Settings...
Page 189: Displaying The Fax Registration Screen
Registering/Settings Registering/Settings Displaying the fax registration screen The procedure for displaying the Fax Registration screen is as follows. Displaying the fax registration screen Press [Fax] and [Utility/Counter] on the control panel to display the Utility Mode screen. Press [One-Touch Registration]. –...
Page 190 Registering/Settings Press [Fax]. Fax Registration screen appears. Network Fax...
Page 191: Registering The Address Book
Registering/Settings Registering the address book It is possible to register in the [Address Book] the fax number and the E-Mail address of the destination to which a message is frequently sent. The [Address Book] registered can be used from the [Address Book], [Direct Input] on the fax screen.
Page 192: Registering The E-Mail Address For The Address Book (Internet Fax)
Registering/Settings Registering the e-mail address for the address book (Internet fax) The procedure for registering the E-mail address for the Address Book is as follows. See "Displaying the fax registration screen" on page 9-3, to display the Fax Registration screen. Press [Address Book].
Page 193 Registering/Settings Press [New]. Set the functions. – Index: Select the Search key of the Search Character you want to register from among [Main] - [etc]. – Name: Enter the registration name. – E-Mail Address: Enter the E-mail address of destination. –...
Page 194 Registering/Settings Press [OK]. Registration is performed and the registered destination is displayed on a list. Press [Close]. When proceeding with the registration of the Address Book, go to step 4. Press [Exit] on the sub-area. Network Fax...
Page 195: Registering The Ip Address For The Address Book (Ip Address Fax)
Registering/Settings Registering the IP address for the address book (IP address fax) See "Displaying the fax registration screen" on page 9-3, to display the Fax Registration screen. Press [Address Book]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 196 Registering/Settings Press [New]. Set the functions. – Index: Select the Search key of the Search Character you want to register from among [Main] - [etc]. – Name: Enter the registration name. – IP Address: Enter the IP address or host name of destination. –...
Page 197 Registering/Settings Press [OK]. Registration is performed and the registered destination is displayed on a list. Press [Close]. When proceeding with the registration of the Address Book, go to step 4. Press [Exit] on the sub-area. Network Fax 9-11...
Page 198: Registering The Group
Registering/Settings Registering the group Several Address Books can be assigned to one and the same Group. This feature is convenient when you often transmit the same information to many destinations simultaneously and receive from them by sequential polling. - Up to 100 groups (01 - 99, 00) can be registered, including the Groups used by the Scan function.
Page 199: Registering The Group (Internet Fax)
Registering/Settings Registering the group (Internet fax) The procedure for registering the Group is as follows. See "Displaying the fax registration screen" on page 9-3, to display the Fax Registration screen. Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 200 Registering/Settings Set the functions. – Name: Enter the registration name. – Destination: Select an address from [Internet Fax Address] that is registered in Group. [Internet Fax Address] can be not registered together with User Box and E-mail at the same time. Press [OK].
Page 201: Registering The Group (Ip Address Fax)
Registering/Settings Registering the group (IP address fax) See "Displaying the fax registration screen" on page 9-3, to display the Fax Registration screen. Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Group], enter the "2"...
Page 202 Registering/Settings Set the functions. – Name: Enter the registration name. – Receiving Model Type: Specify the model type (Full Color/Black) of the other party. – Destination: Select an Address Book that is registered in the Group from [IP Address Fax Destination]. The IP Address Fax Destination cannot be registered together with the User Box and the E-Mail at the same time.
Page 203: Registering The Program
Registering/Settings Registering the program In combination with the transmission conditions of [Scan Setting], an address to which messages are sent frequently can be registered in Program. With these kinds of information registered in Program, you can invoke the address and the transmission conditions thus registered by just pressing the Program key of [Program] and send out a message.
Page 204 Registering/Settings Select the Program you want to register and then press [Edit]. Set the functions. – Name: Enter the registration name. – Receiving Model Type: – Set the model type (Full Color/Black) of the other party. (In the case of the Internet Fax, this cannot be used.) –...
Page 205 Registering/Settings Press [OK]. Registration is performed and the registered destination is displayed on a list. Press [Close]. – When proceeding with the registration of the Program, go to step 3. Press [Exit] on the sub-area. Network Fax 9-19...
Page 206: Registering The Subject And Text Of The E-Mail
Registering/Settings Registering the subject and text of the e-mail As for each of the subject and the text of the E-Mail, the explanation is given of the registration operation and the operation to set a default. Detail The subject of E-Mail can be registered to 10 and the text of E-Mail can be registered to 10.
Page 207 Registering/Settings Press [Subject]. Press [New]. Press [Subject]. – The entry of up to 64 characters is available for [Subject] of [Subject/Text (for E-mail)]. – In [No.], an unused number is displayed. Network Fax 9-21...
Page 208 Registering/Settings Enter the subject in the screen displayed and then press [OK]. – For the operation of the entering character, see page 13-4. Press [OK]. – Registration is performed and the registered destination is displayed on a list. Press [Close]. When proceeding with the registration of the subject, go to step 4.
Page 209: Changing The Subject Of The E-Mail
Registering/Settings Changing the subject of the e-mail The procedure for changing the subject of the E-Mail is as follows. See "Displaying the fax registration screen" on page 9-3, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 210 Registering/Settings Select the subject you want to change and then press [Edit]. – Pressing allows you to change the page to be displayed. – You can confirm the settings by selecting the subject and pressing [Details]. Press [Subject]. Change the subject in the screen displayed and then press [OK]. –...
Page 211: Setting The Default Of The Subject Of The E-Mail
Registering/Settings Setting the default of the subject of the e-mail The subject set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the subject of the E- Mail is as follows. See "Displaying the fax registration screen"...
Page 212 Registering/Settings Select the subject you want to default and then press [Set as Default]. Press [Close]. Press [Exit] on the sub-area. 9-26 Network Fax...
Page 213: Registering The Text Of The E-Mail
Registering/Settings Registering the text of the e-mail The procedure for registering the text of the E-Mail is as follows. See "Displaying the fax registration screen" on page 9-3, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 214 Registering/Settings Press [New]. Press [Text]. – The entry of up to 256 characters is available for [Text] of [Subject/Text for E-mail]. – In [No.], an unused number is displayed. Enter the text in the screen displayed and then press [OK]. –...
Page 215: Changing The Text Of The E-Mail
Registering/Settings Changing the text of the e-mail The procedure for changing the text of the E-Mail is as follows. See "Displaying the fax registration screen" on page 9-3, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 216 Registering/Settings Select the text you want to change and then press [Edit]. – Pressing allows you to change the page to be displayed. – You can confirm the settings by selecting the text and pressing [Details]. Press [Text]. Change the text in the screen displayed and then press [OK]. –...
Page 217: Setting The Default Of The Text Of The E-Mail
Registering/Settings Setting the default of the text of the e-mail The text set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the text of the E-Mail is as follows. See "Displaying the fax registration screen"...
Page 218 Registering/Settings Select the Text you want to default and then press [Set as Default]. Press [Close]. Press [Exit] on the sub-area. 9-32 Network Fax...
Page 219: Setting The Memory Rx User Box
Registering/Settings Setting the memory RX user box When [Memory RX] is set as [ON] by the Utility Mode, a receiving document is saved in the Memory RX User Box. Detail For the printing method of Memory RX User Box, refer to "Memory reception"...
Page 220 Registering/Settings 9-34 Network Fax...
Page 221: Utility Mode
Utility mode...
Page 223: Utility Mode Screen
Utility mode Utility mode 10.1 Utility mode screen A Utility Mode should be designated to manage this machine. It is recommended that a specific person be authorized as Utility Mode to prevent confusion. The procedures for entering in and exiting the Utility Mode and setting fax functions are described below.
Page 224: Entering Administrator Setting
Utility mode Entering administrator setting Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. Detail The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 225: Exiting From Administrator Setting
Utility mode Exiting from administrator setting Press [Exit] on the sub-area. Network Fax 10-5...
Page 226: Fax Utility Mode List
Utility mode 10.2 Fax utility mode list The Network Fax Utility Mode includes the following items. is indicated when using the Internet Fax. is indicated when using the IP Address Fax. indicates factory default setting. Fax Basic Screen Default Setting User Setting >>...
Page 227: Initial Setting
Utility mode Initial Setting User Setting >> Initial Setting Set the default of the Fax function. (page 10-24) Item Description Available value [Current Setting]: Current Setting / Factory Before entering the Utility Mode, each of Default the items that have been set on the touch panel is registered as the default of fax function.
Page 228: Administrator Registration
Utility mode Administrator Registration Administrator Setting >> Administrator/Machine Setting >> Administrator Registration Enter the E-mail address of the administrator. This is used as a From address of the IP address fax. (page 10-32) Item Description Available value Administrator Register the administrator of copier. Name / E-Mail Address Registration Input Machine Address...
Page 229: E-Mail Tx (Smtp)
Utility mode E-Mail TX (SMTP) Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP) Set the E-Mail TX (SMTP). (page 10-39) Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value...
Page 230: E-Mail Rx (Pop)
Utility mode E-Mail RX (POP) Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP) Set the E-Mail RX (POP). (page 10-42) Other setting items of the E-Mail RX (POP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value...
Page 231: Network Fax Setting
Utility mode Network Fax Setting Administrator Setting >> Network Setting >> Network Fax Setting Set items related to the network fax. (page 10-45) Item Description Available value Network Fax IP Address When the IP Address Fax is ON / OFF* Function Set- used, a setting is made to ON.
Page 232: Header/Footer Position
Utility mode Header/Footer Position Administrator Setting >> Fax Setting >> Header/Footer Position Set the method of specifying the sender information and the reception information. (page 10-54) Item Description Available value Header Posi- Set a position in which the sender infor- Inside Body Text / Out- tion mation is printed.
Page 233: Tx/Rx Setting
Utility mode TX/RX Setting Administrator Setting >> Fax Setting >> TX/RX Setting Sets the print method at the transmission/reception mode. (page 10-60) Item Description Available value Duplex Print When set to ON, the original received is / ON (RX) printed on both sides of the paper. Inch Paper Pri- By setting this function ON, inch series / ON...
Page 234: Function Setting
Utility mode When receiving a fax in the color mode, the use of [Print Separate Fax Pages] is not available. Function Setting Administrator Setting >> Fax Setting >> Function Setting Turns ON/OFF transmission/reception functions. (page 10-63) For details of other items related to the Function Setting, see User manual [Facsimile Operations].
Page 235: Report Settings
Utility mode Report Settings Administrator Setting >> Fax Setting >> Report Settings Sets the method to print a report. (page 10-69) Item Description Available value Activity Report Determines whether to print the report OFF / Daily / Every 100 and the timing at which the report will be Comm.
Page 236: Job Settings List
Utility mode Job Settings List Administrator Setting >> Fax Setting >> Job Settings List Detail For details, page 11-30. Network Fax Setting Administrator Setting >> Fax Setting >> Network Fax Setting Set items related to the network fax. (page 10-73) Item Description Available value...
Page 237: Restrict Fax Tx
Utility mode Restrict Fax TX Administrator Setting >> Security Setting >>Security Details>>Restrict Fax Disable the functions for fax transmission. (page 10-76) Item Description Available value Restrict Fax TX All the functions for the fax trans- ON / OFF mission are disabled so that any operation from the [Fax] button on the control panel is not accepted.
Page 238: Fax Basic Screen Default Setting
Utility mode 10.3 Fax basic screen default setting Set the initial condition of the fax screen. Item Description Available value Default Tab Set the default of the destination column Program / Group / Ad- in the fax screen. dress Book / Direct Input Default Pro- Set the default of the Program.
Page 239: Fax Basic Screen Default Setting
Utility mode Fax basic screen default setting Open the User Setting screen (See "Entering user setting" on page 10-3). Press [Display Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 240 Utility mode Select the item you wish to set. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-20 Network Fax...
Page 241: Fax Active Screen
Utility mode 10.4 Fax active screen Set the message in transmission if it is displayed on the screen or not. Item Description Available value TX Display Set the message in [Transmission] if it is ON / OFF displayed on the screen or not. RX Display Set the message in [Receive] if it is dis- ON / OFF...
Page 242 Utility mode Press [Fax Active Screen]. Select [Transmission Display] or [Receipt Display]. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. 10-22 Network Fax...
Page 243 Utility mode Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-23...
Page 244: Initial Setting
Utility mode 10.5 Initial setting Set the default of the Fax function. It is possible to set a Fax function that is selected when the Main Power is turned on or when [Reset] is pressed. For this setting, display the Fax screen and press the [Utility/Counter] on this screen.
Page 245 Utility mode Press [Factory Default]. and then press [OK]. – When you want to stop the setting, press [Cancel.] Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-25...
Page 246: Entering Power Save Mode (Fax)
Utility mode 10.6 Entering power save mode (Fax) Set the Entering Power Save Mode (Fax). Item Description Available value Entering Power If the [Immediately] have been selected and Normal / Immediately Save Mode it is power save mode when input signals (Fax) come, then power save mode will be re- sumed after completion of reception.
Page 247 Utility mode Press [Power Save Setting]. Press [Entering Power Save Mode (Fax)]. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Network Fax 10-27...
Page 248 Utility mode Press [Exit] on the sub-area. 10-28 Network Fax...
Page 249: Restrict Fax Broadcasting
Utility mode 10.7 Restrict fax broadcasting Transmitting the fax to multiple destinations is prohibited. Item Description Available value Restrict Fax Transmitting the fax to multiple destina- ON/ OFF* Broadcasting tions is prohibited. indicates factory default setting. Print/Fax output settings Open the Administrator Setting screen (See "Entering administrator setting"...
Page 250 Utility mode Press [Restrict User Access]. Press [Restrict Operation Setting]. Press [Restrict Fax Broadcasting] and select [ON]. 10-30 Network Fax...
Page 251 Utility mode Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-31...
Page 252: Administrator Registration
Utility mode 10.8 Administrator registration Enter the E-mail address of the administrator. This is used as a From address of the IP Address Fax. Item Description Available value Administrator Register the administrator of copier. Name / E-Mail Address Registration Open the Administrator Setting screen (See "Entering administrator setting"...
Page 253 Utility mode Press [Name] and [E-Mail Address] to register the administrator and press [OK]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-33...
Page 254: Input Machine Address
Utility mode 10.9 Input machine address Set the E-mail address of the copier that is used by the Internet Fax. Item Description Available value Administrator Register the machine name and E-mail ad- Machine name / E-Mail Registration dress of copier. Open the Administrator Setting screen (See "Entering administrator setting"...
Page 255 Utility mode Press [Machine Name] and [E-Mail] to register the E-mail address of copier and press [OK]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-35...
Page 256: Tcp/Ip Setting
Utility mode 10.10 TCP/IP setting When a setting is made to ON, set the IP Address, the Subnet Mask and the Default Gateway. Detail Refer to User manual [Network Scanner] for more information about TCP/IP Setting. Item Description Available value TCP/IP Setting Set the TCP/IP.
Page 257 Utility mode Press [TCP/IP Setting]. Press [ON] and then [Fwd.]. Set the parameter you wish to set. Press [OK]. A message for restarting the copier is displayed. Network Fax 10-37...
Page 258 Utility mode Turn off and on the main power of the copier for restarting. – Turn off the main power of the copier, and then turn it on after waiting for more than 5 seconds. 10-38 Network Fax...
Page 259: E-Mail Tx (Smtp)
Utility mode 10.11 E-mail TX (SMTP) Set the E-Mail TX (SMTP). Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value E-Mail TX E-Mail TX Set- A setting is made to decide Allow*/Restrict (SMTP)
Page 260 Utility mode Open the Administrator Setting screen (See "Entering administrator setting" on page 10-4). Press [Network Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 261 Utility mode Press [E-Mail TX (SMTP)]. Set the item you wish to set. Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-41...
Page 262: E-Mail Rx (Pop)
Utility mode 10.12 E-mail RX (POP) Set the E-Mail RX (POP). Other setting items of the E-Mail RX (POP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value E-Mail RX E-Mail RX Set- A setting is made to decide ON*/OFF (POP)
Page 263 Utility mode Open the Administrator Setting screen (See "Entering administrator setting" on page 10-4). Press [Network Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 264 Utility mode Press [E-Mail RX (POP)]. Set the item you wish to set. Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-44 Network Fax...
Page 265: Network Fax Function Settings
Utility mode 10.13 Network fax function settings Set items related to the network fax. Item Description Available value Network Fax IP Address Fax When the IP Address Fax is ON / OFF* Function Set- used, a setting is made to ON. ting Network Fax Internet Fax...
Page 266 Utility mode Press [Forward]. Press [Network Fax Setting]. Press [Network Fax Function Settings]. 10-46 Network Fax...
Page 267 Utility mode Set the item you wish to set. Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-47...
Page 268: Smtp Tx/Rx Setting
Utility mode 10.14 SMTP TX/RX setting Set items related to the network fax. Item Description Available value SMTP TX Set- Port No. Set a port number while in 1 - 65535 (25*) ting the SMTP transmission. Connection Set a time for the connec- 30 - 300 (60 sec.*) Timeout tion timeout while in the...
Page 269 Utility mode Press [Forward]. Press [Network Fax Setting]. Press [SMTP TX Setting] or [SMTP RX Setting]. Network Fax 10-49...
Page 270 Utility mode Set the item you wish to set. – In case of [SMTP TX Setting] – In case of [SMTP RX Setting] Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-50 Network Fax...
Page 271: Header Information
Utility mode 10.15 Header information Register the Sender Name and the Fax ID. Item Description Available value Sender Name The name registered is printed on the doc- Up to 30 in characters ument received by the other party as a and symbols.
Page 272 Utility mode Press [Header Information]. Press [Sender Name]. Name Input screen appears. Enter the Sender Name and press [OK]. – See "Entering text" on page 13-4 for more information. When registering the multiple sender names, press [Sender Name Registration]. 10-52 Network Fax...
Page 273 Utility mode With a list selected that you want to register, press [Edit]. In the character input screen, enter the name of a sender that you want to register and press [OK]. – The registration of up to 20 sender names is available. –...
Page 274: Header/Footer Position
Utility mode 10.16 Header/Footer position You may select this printing feature to be ON or OFF. This feature identifies the originating station and the time of reception. If you select ON, you may also choose to print this information. Item Description Available value Header Posi-...
Page 275 Utility mode Open the Administrator Setting screen (See "Entering administrator setting" on page 10-4). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 276 Utility mode Select the item you wish to set. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-56 Network Fax...
Page 277: Telephone Line Settings
Utility mode 10.17 Telephone line settings For the IP address fax function, set the [Number of Redial] and the [Redial Interval]. These are normally shared with the fax function. Other items are not used for the IP Address Fax. Detail For the network fax function, set the [Number of Redial] and the [Redial Interval].
Page 278 Utility mode Press [Telephone Line Setting]. Select the item you wish to set. – to go to the next or previous screen. – When you want to stop the setting, press [Exit] in the sub-area. Select the parameter you wish to set. 10-58 Network Fax...
Page 279 Utility mode Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-59...
Page 280: Tx/Rx Setting
Utility mode 10.18 TX/RX setting These are the options on the defaults of transmission and reception modes. Item Description Available value Duplex Print When set to ON, the original received is / ON (RX) printed on both sides of the paper. Not indicated when [Print Separate Fax Pages] is ON.
Page 281 Utility mode When receiving a fax in the color mode, the use of [Print Separate Fax Pages] is not available. Open the Administrator Setting screen (See "Entering administrator setting" on page 10-4). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings.
Page 282 Utility mode Select the item you wish to set. – to go to the next or previous screen. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Close [Exit] on the sub-area.
Page 283: Function Setting
Utility mode 10.19 Function setting You can turn on or off the transmission/reception functions individually. Detail For items other than Destination Check Display Function of Function Setting, see User manual [Facsimile Operations]. Function ON/OFF setting Select ON or OFF for each function. Item Description Available value...
Page 284 Utility mode – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Fax Setting], enter 8 through the numeric keypad. Press [Function Setting]. Press [Function ON/OFF Setting]. –...
Page 285 Utility mode Select the item you wish to set. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-65...
Page 286: Memory Rx
Utility mode Memory RX You can enable or disable unconditional memory reception, which means to receive documents and store in memory so that you can print them later. When set to ON, set the password within 8 digits that is used while in the print.
Page 287: Setting Up Memory Rx
Utility mode Setting up memory RX Open the Administrator Setting screen (See "Exiting from administrator setting" on page 10-5). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 288 Utility mode Press [Memory RX]. Press [ON] and fill the [Password] box with the password (8 digits) needed to print out the document received. – The password is a number of up to 8 digits. – If you press [C] (clear) the information you have entered will be deleted.
Page 289: 10.20 Report Settings
Utility mode 10.20 Report settings You may select the Report Settings to be On or Off. Detail For other items of Report Setting, see User manual [Facsimile Operations]. Item Description Available value Activity Report Determines whether to print the report OFF / Daily / Every 100 and the timing at which the report will be Comm.
Page 290 Utility mode Detail When selecting [ON] in “TX Result Report Check”, the TX Report will be printed if YES is selected. The report will not be printed if NO is selected. While in the selection of [1 Dest. at time], the output of the Broadcast Result Report is restricted only when a redial is tried with no successful transmission available.
Page 291 Utility mode Press [Report Settings]. Select the report you wish to set. – to go to the next or previous screen. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the item you wish to set. Network Fax 10-71...
Page 292 Utility mode Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-72 Network Fax...
Page 293: 10.21 Network Fax Setting
Utility mode 10.21 Network fax setting Set items related to the network fax. Item Description Available value Black Compression Level Set the Black Compression MH*/MR/MMR Level while in the mono- chrome transmission mode. Internet Compression Set the reception ability re- MH/MR/MMR Fax RX Type...
Page 294 Utility mode Open the Administrator Setting screen (See "Entering administrator setting" on page 10-4). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 295 Utility mode Press the item you wish to set. In case of black compression level (IP address fax) In case of internet fax RX ability (Internet fax) In case of I-Fax advanced settings (Internet fax) Select the item you wish to set and then press [OK]. Press [Close].
Page 296: 10.22 Restrict Fax Tx
Utility mode 10.22 Restrict fax TX All the functions for the fax transmission are disabled so that any operation from the Fax button on the control panel is not accepted. Item Description Available value Restrict Fax TX Disable the functions for fax trans- ON / OFF mission.
Page 297 Utility mode Press [Security Details]. Press – To close the Utility Mode screen, press [Exit] in the sub-area. Press [Restrict Fax TX]. Network Fax 10-77...
Page 298 Utility mode Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-78 Network Fax...
Page 299: Explanation Of Reports And Lists
Explanation of reports and lists...
Page 301: Types Of Reports And Lists
Explanation of reports and lists Explanation of reports and lists 11.1 Types of reports and lists The following types of reports and lists can be printed with the this machine. Reports Reports consist of those that are printed out automatically, those for which the printing method can be set, and those that are printed out as necessary.
Page 302: Lists
Explanation of reports and lists Lists Lists can be instructed to be printed out as necessary. Name of List Explanation Address book list Numbers registered for Address Book can be printed out. Program list Numbers registered for Program can be printed out. Group address list Numbers registered for Group can be printed out.
Page 303: Activity Report
Explanation of reports and lists 11.2 Activity report The Activity Report is a report that contains a record of transmissions and receptions. Communications for a total of 100 transmissions and receptions are recorded on separate pages for transmission and reception. In addition to the Activity Report being printed out automatically, either the transmission record (transmission report) only, reception record (reception report) only or a record of both transmissions and receptions (Activity Report) can be...
Page 304 Explanation of reports and lists Press [Comm. Setting]. Press [Activity Report], [TX Report] or [RX Report]. Press [Print]. The report is printed out. 11-6 Network Fax...
Page 305 Explanation of reports and lists Detail A message is displayed when the required paper is not placed in the paper tray for reports and lists. Add paper according to the message. The actual reports may be different from the reports in this manual. Note Even though "----"...
Page 306 Explanation of reports and lists Item Description No.: Serial numbers are assigned to each transmission and reception. Destination: The following is indicated. This space is left blank when there is no infor- mation. • Name when name is registered in abbreviated dialing entry list •...
Page 307 Explanation of reports and lists Item Description Note: For network fax, any of the following remarks may be shown. ORG: Original size set FME: Frame Erase MIX: Mixed size original BND: Bind Position Special Original IPADR: IP Address Fax I-Fax: Internet Fax Detail Some items may not be indicated depending on the optional settings.
Page 308: Tx Report
Explanation of reports and lists 11.3 TX report Manual printout The TX Result Report Check screen appears at the transmission if [ON] is selected at [Report Settings]-[TX Report] by the Utility Mode. Press [YES] to print the TX result report. Press [NO] to not print the report. For details, see "Report settings"...
Page 309 Explanation of reports and lists Item Description Result: Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. Shown when there has been an incoming tele- phone call. Shown when a communication error has oc- curred.
Page 310: Broadcast Report
Explanation of reports and lists 11.4 Broadcast report This report is printed out automatically at completion of a sequential multi- station transmission. Automatic printout can be set to [ON] or [OFF] with [Sequential TX Report] at [Report Settings] of Utility Mode. And report output timing (All Dest./1 Dest. at a time) can be specified in the [Broadcast Result Report].
Page 311 Explanation of reports and lists Item Description Result: Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. Shown when there has been an incoming tele- phone call. Shown when a communication error has oc- curred.
Page 312: Network Fax Rx Error Report
Explanation of reports and lists 11.5 Network fax RX error report When the Network Fax RX Error Report is set to ON in Administrator Setting of the Utility Mode, printing is made automatically after failure in the normal reception of a network fax. Automatic printout can be set to [ON] or [OFF] with [Network Fax RX Error Report] at [Report Settings] of Utility Mode.
Page 313: Mdn Message
Explanation of reports and lists 11.6 MDN message A message is automatically printed when a recipient receives the email (confirmation of reception). Automatic printout can be set to [Print] or [Do not Print] with [MDN Message] at [Report Settings] of Utility Mode. For details, see "Report settings" on page 10-69.
Page 314: Dsn Message
Explanation of reports and lists 11.7 DSN message When a DSN message which is sent to the transmitter upon the arrival of a mail at the mail server of the receiver is received, it is automatically printed. Automatic printout can be set to [Print] or [Do not Print] with [DSN Message] at [Report Settings] of Utility Mode.
Page 315: Receipt Mail Text
Explanation of reports and lists 11.8 Receipt mail text A setting is made to decide whether or not the text of an E-mail received is automatically printed. Automatic printout can be set to [Print] or [Do not Print] with [Receipt Mail Text] at [Report Settings] of Utility Mode.
Page 316: Address Book List
Explanation of reports and lists 11.9 Address book list Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 317 Explanation of reports and lists Enter through the keypad the range of the registration number you want to print out in [Registration No.] and select [Destination Type] you want to print. – The specification can be made up to 100. –...
Page 318: How To See The Address Book List
Explanation of reports and lists How to see the address book list The actual reports may be different from the reports in this manual. Item Description No.: Abbreviated dialing number. Name: Registration name Dial Number: Registration Fax number for Address Book Line Setting is shown when line setting is appointed.
Page 319: 11.10 Group Address List
Explanation of reports and lists 11.10 Group address list Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 320 Explanation of reports and lists Enter through the keypad the range of the registration number you want to print out in [Registration No.]. – The specification can be made up to 20. – Pressing moves the cursor to the left and pressing moves it to the right.
Page 321: How To See The Group Address List
Explanation of reports and lists How to see the group address list The actual reports may be different from the reports in this manual. Item Description No.: Registration group number Name: Registration group name Addr. No.: Abbreviated dialing numbers registered for the group Regist Count: Number of abbreviated dialing numbers registered for the group.
Page 322: 11.11 Program List
Explanation of reports and lists 11.11 Program list Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 323 Explanation of reports and lists Enter the range of the Registration No. to be printed in [Registration No.] from the keypad and select either [Abbr. Dial], [Group No.] or [Direct Input]. – When [Direct Input] is selected, specify [Destination Type]. –...
Page 324: How To See The Program List
Explanation of reports and lists How to see the program list The actual reports may be different from the reports in this manual. Item Description No.: Registration program number Name: Registration name Address Book: Address Book number Item: Functions of the FK-502. Setting: Setting status.
Page 325: 11.12 E-Mail Subject/Text List
Explanation of reports and lists 11.12 E-mail subject/text list The list of the Subject/Text of E-Mail registered can be printed. Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting].
Page 326 Explanation of reports and lists Select tray to print. Press [Start]. The E-Mail Subject/Title List is printed out. Detail When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed. 11-28 Network Fax...
Page 327: How To See The Subject/Text List
Explanation of reports and lists How to see the subject/text list Item Description Title List No.: Registration number. Subject: Subject registered for the Subject/Text (for E- Mail). Text List No.: Registration number. Text: Text registered for the Subject/Text (for E-Mail). Network Fax 11-29...
Page 328: 11.13 Fax Setting List
Explanation of reports and lists 11.13 Fax setting list The set value list of the fax set up into this machine can be printed. Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. –...
Page 329 Explanation of reports and lists Select tray to print. Press [Start]. The Fax Settings List is printed out. Detail When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed. Network Fax 11-31...
Page 330: How To See The Fax Setting List
Explanation of reports and lists How to see the fax setting list The actual reports may be different from the reports in this manual. Item Description Item: Item of Utility Mode. Setting: Setting status. 11-32 Network Fax...
Page 331 Explanation of reports and lists Network Fax 11-33...
Page 332 Explanation of reports and lists The actual reports may be different from the reports in this manual. 11-34 Network Fax...
Page 333: Pagescope Web Connection
PageScope Web Connection...
Page 335: Items That Can Be Specified Using Pagescope Web Connection
PageScope Web Connection PageScope Web Connection 12.1 Items that can be specified using PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server built into the device. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection.
Page 336: Accessing Pagescope Web Connection
PageScope Web Connection Accessing PageScope Web Connection PageScope Web Connection can be accessed directly from a Web browser. Start the Web browser. In the Address bar, type the IP address of this machine, and then press the [Enter] key. – http://<IP_address_of_the_machine>/ e.g.
Page 337 PageScope Web Connection Item Description KONICA MINOLTA Logo Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com/ PageScope Web Connection Click the logo to display the version information of Logo PageScope Web Connection.
Page 338: Web Browser Cache
PageScope Web Connection Web browser cache The newest information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, the following problems may occur when the cache is used.
Page 339: Logging On And Logging Off
PageScope Web Connection 12.2 Logging on and logging off When PageScope Web Connection is accessed, the page for a public user appears. In order to log on as a registered user or an administrator when user authentication is performed, it is necessary to log off first, then log on again. To log off Click [Logout] at the upper left of the window.
Page 340 PageScope Web Connection – The user is logged off, and the login page appears. 12-8 Network Fax...
Page 341: Logging On To User Mode (Public User)
PageScope Web Connection Logging on to user mode (public user) There are two procedures for logging on to User mode: one for a registered user and one for a public user. If user authentication is not performed, log on as a public user. In the login page, select [Public User].
Page 342 PageScope Web Connection Click [Login]. – The User mode page appears. 12-10 Network Fax...
Page 343: Logging On To User Mode (Registered User/Box Administrator)
PageScope Web Connection Logging on to user mode (registered user/box administrator) There are two procedures for logging on to User mode: one for a registered user and one for a public user. The following procedure describes how to perform user authentication and log on with a specific user name.
Page 344 PageScope Web Connection Click [Login]. – The User mode page appears. 12-12 Network Fax...
Page 345: Logging On To Administrator Mode
PageScope Web Connection Logging on to administrator mode In order to specify system and network settings, log on to Administrator mode. 0 When logged on to Administrator mode, the control panel of this machine is locked and cannot be used. 0 Depending on the status of the machine, you may not be able to log on to Administrator mode.
Page 346 PageScope Web Connection Type in the password for the machine’s administrator, and then click [OK]. – The Administrator mode page appears. 12-14 Network Fax...
Page 347: E-Mail Rx (Pop)
PageScope Web Connection 12.3 E-mail RX (POP) Set the E-Mail RX (POP). Open the Administrator Setting screen (See p. 12-13). Press [Network] and then select [E-Mail Setting]. Select [E-Mail RX (POP)]. Set the item you wish to set. Click [Apply] and then click [OK]. A setup is saved.
Page 348 PageScope Web Connection Item Description E-Mail RX Setting A setting is made to decide whether or not the E-mail RX Setting is used. POP Server Address Specify the POP server address or host name. Login Name Set a log-in name to the POP server. Password Set a password to log in to the POP server.
Page 349: E-Mail Tx (Smtp)
PageScope Web Connection 12.4 E-mail TX (SMTP) Set the E-Mail TX (SMTP). Open the Administrator Setting screen (See p. 12-13). Press [Network] and then select [E-Mail Setting]. Select [E-Mail TX (SMTP)]. Set the item you wish to set. Click [Apply] and then click [OK]. A setup is saved.
Page 350 PageScope Web Connection Item Description E-Mail TX Setting A setting is made to decide whether or not the E-mail TX Setting is used. Scan to E-Mail Not used for Internet Fax mode. E-Mail Notification Not used for Internet Fax mode. Meter Count Notification Not used for Internet Fax mode.
Page 351: I-Fax Advanced Setting
PageScope Web Connection 12.5 I-Fax advanced setting Set the I-Fax Advanced Setting. Open the Administrator Setting screen (See p. 12-13). Press [Network] and then select [E-Mail Setting]. Select [I-Fax Advanced Setting]. Set the item you wish to set. Click [Apply] and then click [OK]. A setup is saved.
Page 352 PageScope Web Connection Item Description MDN Request A setting is made to decide whether or not an MDN re- quest is made. DSN Request A setting is made to decide whether or not an DSN re- quest is made. MDN Response A setting is made to decide whether or not an MDN re- sponse is made.
Page 353: Smtp Tx Setting
PageScope Web Connection 12.6 SMTP TX setting Set items related to the SMTP TX Setting. Open the Administrator Setting screen (See p. 12-13). Press [Network] and then select [Network Fax Setting]. Select [SMTP TX Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 354: Smtp Rx Setting
PageScope Web Connection 12.7 SMTP RX setting Set items related to the SMTP RX Setting. Open the Administrator Setting screen (See p. 12-13). Press [Network] and then select [Network Fax Setting]. Select [SMTP RX Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 355: Address Book
PageScope Web Connection 12.8 Address book New destinations can be registered for the fax/scanning functions. The Scan tab appears only when registrations by users are permitted. To register new destinations (Internet fax) Click [Scan] tab and then select [Address Book]. Click [New Registration].
Page 356 PageScope Web Connection Enter the settings, and click [Apply]. Click [OK.] Registration is performed. Item Description Name Enter the name of the destination (up to 24 characters). Index Select the search word for searching destinations. I-Fax Address Enter the destination e-mail address (up to 320 characters). Resolution Set the Resolution according to the ability of the other party re- ceiver.
Page 357: To Register New Destinations (Ip Address Fax)
PageScope Web Connection To register new destinations (IP address fax) Click [Scan] tab and then select [Address Book]. Click [New Registration]. Click [IP Address Fax] and then click [Next]. Network Fax 12-25...
Page 358 PageScope Web Connection Enter the settings, and click [Apply]. Click [OK]. Registration is performed. Item Description Name Enter the name of the destination (up to 24 characters). Index Select the search word for searching destinations. Receiving Model Type Specify the model type (Full color/Black) of the other party. Host Address Enter the IP address or host name of destination.
Page 359: Group
PageScope Web Connection 12.9 Group Multiple destinations registered in the Address Book can be registered as a group. To register group (Internet fax) Click the Scan tab, and then click [Group]. Click [New Registration]. Select [Store Fax], and then click [Next]. Network Fax 12-27...
Page 360 PageScope Web Connection Enter the Name. Click Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. Click [Apply]. Click [OK]. Registration is performed. 12-28 Network Fax...
Page 361: To Register Group (Ip Address Fax)
PageScope Web Connection To register group (IP address fax) Click the Scan tab, and then click [Group]. Click [New Registration]. Select [Store Fax], and then click [Next]. Network Fax 12-29...
Page 362 PageScope Web Connection Enter the Name. Select [Color Model] or [Mono Model]. Click Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. Click [Apply]. 12-30 Network Fax...
Page 363 PageScope Web Connection Click [OK]. Registration is performed. Network Fax 12-31...
Page 364: 12.10 Program Registration
PageScope Web Connection 12.10 Program registration Transmission conditions and an address can be registered as a Program. To register program (Internet fax) Click the Scan tab, and then click [Program]. Click [New Registration]. 12-32 Network Fax...
Page 365 PageScope Web Connection Select [Internet Fax], and then click [Next]. Network Fax 12-33...
Page 366 PageScope Web Connection Enter the Settings and click [Apply]. Click [OK]. Registration is performed. 12-34 Network Fax...
Page 367 PageScope Web Connection When "Internet Fax" is selected Enter the registration number. Name Enter the registration name. Select from Address Book Click , and then select the destination from the list. Direct Input Directly enter the destination. Resolution Select the resolution according to the reception ability of the other party.
Page 368: To Register Program (Ip Address Fax)
PageScope Web Connection To register program (IP address fax) Click the Scan tab, and then click [Program]. Click [New Registration]. 12-36 Network Fax...
Page 369 PageScope Web Connection Select [IP Address Fax], and then click [Next]. Network Fax 12-37...
Page 370 PageScope Web Connection Enter the Settings and click [Apply]. Click [OK]. Registration is performed. 12-38 Network Fax...
Page 371 PageScope Web Connection When "IP Address Fax" is selected Enter the registration number. Name Enter the registration name. Receiving Model Type Specify the model type (Full color/Black) of the other party. Select from Address Book Click , and then select the destination from the list. Direct Input Directly enter the destination.
Page 372: 12.11 Memory Rx User Box
PageScope Web Connection 12.11 Memory RX user box The Memory RX User Box can be opened to check the contents from the PageScope Web Connection. To open memory RX user box Click the Box tab, and then select [Open User Box]. Select [Memory RX User Box] and then click [Next].
Page 373 PageScope Web Connection Enter the password and then click [OK]. Confirm the contents in the box. Network Fax 12-41...
Page 374 PageScope Web Connection Item Description Display the detailed information of the document. Download the document. Delete the document. 12-42 Network Fax...
Page 375: Appendix
Appendix...
Page 377: Number Of Stored Pages To Memory
27 GB in this hard disk. In the hard disk, it is possible to store about 9,000 Konica Minolta standard originals in an A4 size sheet with 700 words that are saved and received in each mode (Copy, Printer, Scan, Box, and Fax).
Page 378: Entering Text
Appendix 13.2 Entering text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 379 Appendix The following procedure describes how to type using E-Mail address input screen. Network Fax 13-5...
Page 380: To Type Text
Appendix To type text Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. Note To cancel the entered text, touch [Cancel].
Page 381: Internet Fax Terminology
Appendix 13.3 Internet fax terminology Terms used in general for the Internet Fax transmission are described below. Alphabet Terms Description DSN (Delivery Sta- A message to notify the transmitting side of the delivery tus Notifications) status when a mail arrives at the mail server on the receiv- ing side.
Page 382: Fax Terms
Appendix 13.4 Fax terms This section describes the general terms used in the fax communication. Explanations may be given of the terms of functions that are not equipped to this machine. Terms Description Numerics 2 in 1 TX The function to gather two pages into one page and to transmit the composed wide page.
Page 383 Appendix Terms Description Factory default set- The value set at the factory. You can change some de- ting faults by the Utility Mode. It is useful to set the value that you use frequently as the default. FAX ID The ID code to recognize each other at the fax communi- cation.
Page 384 Appendix Terms Description Original size set The function to designate the paper size for the document to be sent. Normally, when the paper size loaded at the destination is too small to accommodate the image being transmitted, the original image will be reduced to fit the paper size.
Page 385 Appendix Terms Description Sender information Information such as transmission date, name, telephone number, and page number printed at the top of the re- ceived document at the fax transmission. Sender name The name of this machine, which is represented with any alphanumeric character and symbols.
Page 386: Index
Appendix 13.5 Index E-mail setting 3-26 Entering power save mode (fax) 3-41 Abbr. dial 10-7 10-26 Access Accessibility 2-15 Account track 10-6 10-21 Fax active screen 11-5 Activity report Fax basic screen default setting 2-11 3-28 3-34 Address book 10-6 10-19 3-38 11-30...
Page 387 Appendix Main power Scan MDN message 11-15 Scan setting 2-12 3-26 2-11 7-33 Memory Scan size 10-66 7-27 Memory RX Sharpness 9-33 3-23 Memory RX user box Simplex/Duplex Mixed Original Special original Mixed original Start 3-28 2-12 Mode check Sub area 9-20 Subject 2-11...
Page 388 Appendix 13-14 Network Fax...

This manual is also suitable for:

Bizhub c352

Konica Minolta bizhub C300 Network Fax Operations

1 Introduction

2 Before Use

3 Transmission

4 Reception

5 Troubleshooting

6 Specifications

7 Transmission Applications

8 Useful Functions for Reception

9 Registering/Settings

10 Utility Mode

Appendix

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