Page 1 User’s Guide [Network Fax Operations]...
Page 2: Table Of Contents
Table of contents Introduction Special Notice to User ... 1-3 1.1.1 For Canada ... 1-3 1.1.2 For U.S.A... 1-3 1.1.3 For New Zealand... 1-5 1.1.4 For Europe ... 1-6 Features of the FAX... 1-7 How to Use This User’s Guide... 1-13 Descriptions and Symbols for Documents and Paper ...
Page 3 Simple FAX Transmission (IP Address Fax) ...3-6 Placing the Original on the Machine...3-9 3.3.1 Using the ADF...3-9 3.3.2 Placing Originals on the Platen Glass...3-10 3.3.3 Sending Multiple Originals from the Platen Glass ...3-10 3.3.4 Transmitting Originals by Using both the ADF and the Platen Glass ...3-12 Set the transmission mode (IP Address Fax)...3-14 Setting Transmission Conditions...3-16 3.5.1...
Page 4 Reception (Internet Fax)... 4-2 Reception (IP Address Fax) ... 4-4 Unable to Receive... 4-5 Memory Substitute Reception... 4-6 Reception Recording ... 4-7 4.5.1 Recording after Reducing at the Minimum Reduction Rate ... 4-7 4.5.2 Recording after Reducing to Fit in Paper... 4-8 4.5.3 Recording at Full Scale ...
Page 5 7.14 Sending after the check of destination ...7-36 Useful Functions for Reception Memory Reception ...8-2 8.1.1 Printing a Document Held in Memory...8-2 8.1.2 Deleting a Document Held in Memory...8-4 Reception Information ...8-5 8.2.1 Various Reception Information ...8-5 Registering/Settings Displaying the Fax Registration Screen ...9-2 Registering the Address Book ...9-3 Registering the Group...9-8 Registering the Program...9-13...
Page 6 10.2.9 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP) ... 10-8 10.2.10 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP) ... 10-9 10.2.11 Administrator Setting >> Network Setting >> Network Fax Setting... 10-10 10.2.12 Administrator Setting >>...
Page 7 10.19.2 Memory RX ...10-58 10.20 Report Settings...10-60 10.21 Network Fax Setting...10-63 10.22 Restrict Fax TX ...10-66 11 Explanation of Reports and Lists 11.1 Types of Reports and Lists...11-2 11.1.1 Reports ...11-2 11.1.2 Lists...11-3 11.2 Activity Report ...11-4 11.2.1 Automatic Printout ...11-4 11.2.2 Manual Printout...11-4 11.3...
Page 8 12.6 SMTP TX Setting... 12-19 12.7 SMTP RX Setting ... 12-20 12.8 Address Book... 12-21 12.9 Group ... 12-25 12.10 Program Registration ... 12-29 12.11 Memory RX User Box ... 12-36 13 Appendix 13.1 Number of Stored Pages to Memory ... 13-2 13.2 Entering Text ...
Page 10: Introduction
Introduction...
Page 11: Network Fax
For correct operation, also read the “User’s Guide (Copy Operations)” before starting operation. ACKNOWLEDGEMENT: KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
Page 12: Special Notice To User
Introduction Special Notice to User 1.1.1 For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 13: Network Fax
If trouble is experienced with this equipment FK-502, for repair or warranty information, please contact the Konica Minolta dealer location where you purchased this equipment. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 14: For New Zealand
Introduction (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charg- es.) In order to program this information into your FAX machine, you should com- plete the following steps: See "Header Information" on page 10-44. WARNING/CAUTION Explained WARNING The exclamation point within an equilateral triangle followed by the word “Warning”...
Page 15: Network Fax
7. Telepermitted equipment only may be connected to the auxiliary tele- phone port. The auxiliary port is not specifically designed for 3-wire con- nected equipment. 3-wire might not respond to incoming ringing when connected to this port. 1.1.4 For Europe The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN).
Page 16: Features Of The Fax
Introduction Features of the FAX The explanation here is given of what can be done with the network fax function. Checking the icons to see if the Internet Fax and the IP Address Fax are corresponding to each function. TX Stamp When transmitting a fax via the copier's ADF, a stamp can be affixed to the pages of the document that have already been scanned, allowing you to con- firm that these pages have been scanned.
Page 17 Frame erasure mode You can send a FAX by erasing dark bands sometimes created when trans- mitting a document bound in the form of book. You can also set the width of marginal erasure according to your preference. Detail For details, see "Frame Erase Transmission" on page 7-19. Send a FAX in original size select mode You can send a FAX by designating the paper size for the document to be sent.
Page 18 Introduction Setting and sending document pages of mixed sizes in a single opera- tion You can send pages of mixed sizes because the facsimile recognizes each size and sends pages properly when the mixed original feature is used. You set document pages of mixed sizes on the ADF.
Page 19 Sending long originals You can send originals longer than 432 mm. Detail For details, see page 7-13. Specify the binding style of a two-sided document You can specify the appropriate binding style when transmitting two-sided documents. Binding style allows the pages of the document to be read ap- propriately by determining right to left or top to bottom.
Page 20 Introduction To be sent with the density in the background color adjusted. Transmission can be made after the density in the background color of the original is adjusted. Detail For details, see "Background Adjustment" on page 7-22. To be sent with the edge of the character made clear. Transmission can be made after adjustments are made so that blurred char- acters are made clear to give them a smooth impression.
Page 21 Memory RX User Box When [Memory RX] is set as [ON] by the Utility Mode, a receiving document is saved in the Memory RX User Box. Detail For details, see p. 9-28. 1-12 Introduction Network Fax...
Page 22: How To Use This User's Guide
Introduction How to Use This User’s Guide Title Names highlighted as shown above indicate keys on the control panel and keys in the touch panel. Shows the view of the touch screen at the operation. 7WARNING Failure to observe instructions highlighted in this manner may result in fatal or critical injuries.
Page 23: Descriptions And Symbols For Documents And Paper
Descriptions and Symbols for Documents and Paper The use of words and symbols in this manual are explained below. 1.4.1 “Width” and “Length” Whenever paper dimensions are mentioned in this manual, the first value al- ways refers to the width of the paper (shown as “Y” in the illustration) and the second to the length (shown as “X”).
Page 24: User's Guides
Introduction User’s Guides The following User’s Guides have been prepared for this machine. User’s Guide [Copy Operations] This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this User’s Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.
Page 25 User’s Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to User’s Guide (PDF file) on User Software CD-ROM. Quick Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller.
Page 26: Before Use
Before Use...
Page 27: Operating Environment (Internet Fax)
Before Use Operating Environment (Internet Fax) Note When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. The Internet Fax functions can be operated in the following environment: - The copier is connected to the network and set up to allow the reception of E-mail.
Page 28 Before Use Reminder Turning the power OFF/ON repeatedly may cause an fault. After turning OFF the equipment, wait for more than 5 seconds before turning it ON again. Network Fax...
Page 29: Operating Environment (Ip Address Fax)
Operating Environment (IP Address Fax) Note When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. To use the IP Address Fax function, this machine is required to be provided with a fax kit.
Page 30: Features And System Configuration Of Internet Fax
Before Use Features and System Configuration of Internet Fax In the Internet fax, a document that is read is sent and received as an attached file (in TIFF format) by way of the intranet and the Internet. Since the communication is made by way of the intranet/Internet, the communication cost can be significantly reduced as compared to the normal fax communication.
Page 31: Features And System Configuration Of Ip Address Fax
Features and System Configuration of IP Address Fax The IP address fax is a fax that can be used on the IP network for communication. With the IP address or host name of the other party specified, transmit a message. - SMTP is used as a protocol for transmission and reception.
Page 32: Control Panel
Before Use Control Panel 2.6.1 Control Panel Power Sa er Save Help Help Accessibility Accessibility Enlarge Display Enlarge Displa Contr Contrast Name [Power Save] key Touch panel [Access] key [Box] key [Fax] key [Scan] key [Copy] key Network Fax Bo Box Fax ax Scan Scan...
Page 33 Name [Reset] key [Interrupt] key Auxiliary power button [Stop] key [Start] key Main Power indicator Data indicator [Proof Copy] key Keypad [C] (clear) key [Mode Check] key [Utility/Counter] key [Mode Memory] key Contrast dial [Enlarge Display] key [Accessibility] key [Help] key Description Press to clear all settings (except programmed set- tings) entered in the control panel and touch panel.
Page 34 Before Use Reminder Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. When the screen instructing you to call your service representative appears and copying is no longer possible, a malfunction may have occurred.
Page 35: Fax Screen
FAX Screen The FAX screen is displayed when the FAX key is pressed on the control panel. The FAX screen contains [Program], [Group], [Address Book] or [Direct Input]. Name Job List Program Group Address Book Direct Input No. of Dest. Memory Off-Hook Name...
Page 36 Before Use Name Scan Setting Comm. Setting Destination Indicator Sub Area Network Fax Description The menu is displayed in which a method to read an original, such as Original Image Type, Resolution or Application, is set. Not used for Network Fax mode. The destination set is displayed.
Page 37: First-Use Settings
First-Use Settings 2.8.1 Must-Set Items (Internet Fax) Detail When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. For details, see "Utility Mode" on page 10-2. After installation, you must set the following items to use the internet fax functions.
Page 38: Must-Set Items (Ip Address Fax)
Before Use 2.8.2 Must-Set Items (IP Address Fax) Detail When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. For details, see "Utility Mode" on page 10-2. After installation, you must set the following items to use the IP address fax functions.
Page 39: User Authentication And Account Track
User Authentication and Account Track When using this machine, the machine may be set so that the User name, the Department name and the Password are to be entered. Entering the necessary information in the screen displayed shows the normal screen. For particulars of the department name and the user name, contact your administrator.
Page 40: Transmission
Transmission...
Page 41: Simple Fax Transmission (Internet Fax)
Transmission Simple FAX Transmission (Internet Fax) Simple FAX Transmission The following is an explanation of procedures for E-mail transmission with the Internet Fax function. Although the explanation here covers the procedure for sending a one-sided document using the basic procedure, various functions are available for each step of the procedure to make sending facsimiles even more convenient.
Page 42 Transmission On the screen displayed by pressing [Receiver RX Ability], select Compression Type, Paper Size and Resolution according to the reception ability of the other party, and then press [OK]. – The initial value is set as shown below: – Compression Type –...
Page 43 – The initial value is set as shown below: – Original Image Type – Density – Simplex/Duplex – Resolution – For details, see "Setting Transmission Conditions" on page 3-16. – For details, see "Transmission Applications" on page 7-2. Press [Application] to set the items on the FAX Application screen as required and press [OK] twice.
Page 44 Transmission Place the original on the machine. – For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. – The machine begins to scan the original and transmission starts. – When the Destination Check Display function is set to ON, the Check Destination screen appears.
Page 45: Simple Fax Transmission (Ip Address Fax)
Simple FAX Transmission (IP Address Fax) Simple FAX Transmission Press [Fax] on the control panel to open the FAX screen. When sending a message in the color mode, select [Color]. Specify the IP address of the other party or the Host Name. –...
Page 46 Transmission Press [Scan Setting] to set the function and then press [OK]. – The Scan Setting in the FAX screen is set as follows at the time of purchase. – Original Image Type – Density – Simplex/Duplex – Resolution – For details, see "Setting Transmission Conditions"...
Page 47 Place the original on the machine. – For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. – The machine begins to scan the original and transmission starts. – When the Destination Check Display function is set to ON, the Check Destination screen appears.
Page 48: Placing The Original On The Machine
Transmission Placing the Original on the Machine The ADF and platen glass can be used to scan originals with this machine. When an original is placed in the ADF, the original is automatically fed through the ADF and scanned. 3.3.1 Using the ADF When using the ADF, multiple originals can be scanned automatically.
Page 49: Placing Originals On The Platen Glass
3.3.2 Placing Originals on the Platen Glass Use the platen glass for originals that cannot be placed in the ADF (such as a book or thick/thin originals). Placing Originals on the Platen Glass Open the ADF. Place the original FACE DOWN in the left rear corner, aligning the edge with the left measuring guide.
Page 50 Transmission Place the original on the platen glass. Press [Scan Setting] - [Separate Scan] - [OK] and then press [Start]. Place the next original on the platen glass and press [Start]. – Repeat this procedure until all originals to be sent have been scanned.
Page 51: Transmitting Originals By Using Both The Adf And The Platen Glass
3.3.4 Transmitting Originals by Using both the ADF and the Plat- en Glass You can scan originals by using both the ADF and the platen glass and you can also scan the large amounts of originals by placing them on the ADF in several times.
Page 52 Transmission Press [Start]. Transmission begins. Network Fax Reset Copy Scan Access Interrupt Power Proof Copy Mode Memory Mode Memor PQRS WXYZ Stop Utility/ Start Counter Mode Check Mode Chec Data Main P Main Power 3-13...
Page 53: Set The Transmission Mode (Ip Address Fax)
Set the transmission mode (IP Address Fax) Set the color transmission mode/monochrome transmission mode. When using the color transmission mode, set the mode by following the steps given below. 0 A fax in color can be sent or received only when using the IP Address Fax. 0 For the Internet Fax, a fax in color cannot be sent or received.
Page 54 Transmission Press [Color]. Select transmission mode. – Auto: – Full Color: – Gray Scale: Press [OK]. Scann Setting screen will be restored. Press [OK]. – Fax Basic screen will be restored. Set the desired function as necessary. Network Fax The color of an original is automatically judged and a scanning is made according to the original.
Page 55: Setting Transmission Conditions
Setting Transmission Conditions Original Image Type, Density, Simplex/Duplex and Resolution are displayed when [Scan Setting] is pressed on the FAX screen. These can be used to set transmission conditions according to the type of original to be sent. Detail The condition for transmission cannot be set in units of page. Setting Transmission Conditions Press [Scan Setting] on the FAX screen.
Page 56: Original Image Type
Transmission 3.5.1 Original Image Type Set Quality according to the contents of the original. There are 4 types of Quality settings. Text is default at the time of purchase. Text Text/Photo Photo Dot Matrix Network Fax Press this when scanning originals containing text only. If this mode is selected and an original of pictures is scanned, neutral tints of the pictures turn black without being reproduced.
Page 57: Density
3.5.2 Density Set Density according to the lightness or darkness of the original. Density can be set in 9 steps. [Std.] is set at the time of purchase. Light Std. Dark Detail In the color mode, [Density] is not displayed. 3.5.3 Simplex/Duplex This is used to set the manner in which originals are scanned according to...
Page 58: Resolution
Transmission 3.5.4 Resolution This is used to set the fineness at which originals are to be scanned. The following 4 settings are available for Resolution. Fine is set at the time of purchase. Std. Fine Super Fine Ultra Fine Detail As originals are scanned with increasing fineness, the amount of data that is sent also increases, and more time is required for transmission.
Page 59: Confirming Settings And Communication Results
3.5.5 Confirming Settings and Communication Results The settings and communication results of the FAX screen and FAX Application screen can be confirmed by using [Mode Check] on the control panel. Confirming Settings and Communication Results Press [Fax] on the control panel. Press [Mode Check] on the control panel.
Page 60 Transmission – Scan Setting Confirming the Scan Setting. Press each setting key in the screen, and the Scan Setting screen corresponding to each appears, and the setting can be change. – For details of the Scan Setting screen, see "Opening the Scan Setting Screen"...
Page 61: Registering The Address Book From The Mode Check Screen
3.5.6 Registering the Address Book from the Mode Check screen A destination that is shown on the Mode Check screen can be registered in [Address Book]. Registering from the Mode Check screen Press [Fax] on the control panel. Press [Mode Check] on the control panel. Press [Destination].
Page 62 Transmission Press [Search Name] to set the Character to Search, and then press [OK]. In case of Internet Fax In case of IP Address Fax Press [Name] to enter the registration name, and then press [OK]. When there is no trouble found with the entries, press [Yes]. –...
Page 63: Method For Specifying Addresses
Method for Specifying Addresses Mail address can be specified either by selecting one from registered addresses or entering a mail address manually. You can also specify multiple mail addresses for multi-station transmission. 3.6.1 Specifying only One Mail Address (Internet Fax) The following methods can be used when specifying 1 destination.
Page 64 Transmission Place the original on the machine. – For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. Transmission begins. Network Fax Reset Scan Copy Access Interrupt Power Proof Copy Mode Memory Mode Memor PQRS WXYZ Stop Utility/ Start...
Page 65 Program When a destination has been registered for program, it can be selected by pressing Program. Press [Program] in the FAX screen. Select the programmed destination you want to use. – The setting for the registered function is activated. – Press screen.
Page 66 Transmission Address Book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the FAX screen. Press the search character to search. – Searching in [Detail Search] – Press [Detail Search].
Page 67 Press the key of the destination name to which you want to send the Internet Fax. – An alphabet shown before the key represents the following description. The destination that has been specified is displayed in the Broadcast Destinations. Press [Start]. Transmission begins.
Page 68: Specifying Only Destination (Ip Address Fax)
Transmission 3.6.2 Specifying only destination (IP Address Fax) The following methods can be used when specifying 1 destination. - Program - Address Book - Direct Input Program When a destination has been registered for program, it can be selected by pressing Program.
Page 69 Address Book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the FAX screen. When sending a message in the color mode, select [Color]. Press the search character to search. –...
Page 70 Transmission Press the key of the destination name to which you want to send the Internet Fax. – An alphabet shown before the key represents the following description. The destination that has been specified is displayed in the Broadcast Destinations. Press [Start].
Page 71 Direct Input The address of the IP address fax can be directly input. 0 To use the IP address fax function, [IP Address Fax] is required to be set to ON in [Network Fax Function Settings] of the Utility Mode. For details, see p.
Page 72 Transmission On the screen, G group number: Destination name is displayed as seen in the example “G01: FAX1”. – For more information about registering the Address Book, see p. 9-3. – For more information about registering the Group, see p. 9-8. Place the original on the machine.
Page 73: Selecting Multiple Destinations
3.6.3 Selecting Multiple Destinations Internet Faxes can be sent to multiple destinations in a single operation. This function is referred to as sequential multiple station transmission. Detail In the case of the IP Address Fax, when addresses in which the model type of the other party is set to [Color] are mixed with those in which the model type of the other party is set to [Black], a fax is sent in monochrome.
Page 74 Transmission Selecting Multiple Destination Specify as many destinations as necessary to which you want to send a message. (See "Specifying only One Mail Address (Internet Fax)" on page 3-24.) – In case of IP Address Fax, when sending a message in the color mode, select [Color].
Page 75: To Confirm/Delete A Destination
3.6.4 To Confirm/Delete a Destination To Confirm/Delete a Destination You can confirm or delete selected destinations. Press [Fax] on the control panel and press [Mode Check]. Press [Destination]. In the case of the monochrome mode In the case of the color mode –...
Page 76 Transmission Press [Close] twice. The FAX screen will be restored. Network Fax 3-37...
Page 77: Scanning
Scanning 3.7.1 When Original Size Cannot be Detected When Original Size Cannot be Detected If the size of the original cannot be detected, the following screen is displayed. Set the original size when this screen is displayed. Press the original size key. Press [OK].
Page 78: When Unable To Send (Ip Address Fax)
Transmission When Unable to Send (IP Address Fax) If a facsimile cannot be sent due to a busy signal from the other party machine or for some other reason, the redial function can be used for the transmission. The redial function of this machine includes the auto redial function and manual redial function.
Page 79 Redial Check screen When you are unable to send a FAX due to a line trouble or the like, a screen to check the redial is displayed. Press [OK]. – Redialing starts after the set time has elapsed. – In case that no transmission can still be made even when redialed, a screen is displayed in which you can check that the job was not successfully completed.
Page 80: Canceling Transmission
Transmission Canceling Transmission With the network fax, transmission instructions and images stored in memory are referred to as reserved jobs. Jobs reserved for communication and jobs currently being processed are simultaneously displayed on the Job List screen. 3.9.1 Canceling Communication in Progress When communication is in progress, transmission can be canceled with the procedure described below.
Page 81: Confirm The Job List
3.10 Confirm the Job List Confirming Reserved Documents The condition of reservations for transmission accumulated in the memory can also be checked by the job list displayed on the screen. Press [Job List] on the FAX screen. Press [Fax TX]. Press [Current Jobs].
Page 82: Confirming Communication Results
Transmission 3.11 Confirming Communication Results Confirming Communication Results Pressing [Job List] in the fax screen allows you to check the results of transmission. Press [Job List] on the control panel. Press [Print], [Fax TX] or [RX/User Box]. Press [Job History]. Confirm the communication results.
Page 83 your server. "OK" indicates that the MDN result response was received. – Fax TX – Type: – Dest: – Time Stored: – # of Pgs.: – Result: – RX/User Box – User Name: – Document Name:The name of the document that has been re- –...
Page 84 Transmission Press [Exit] twice after completion of confirmation. Screen before Job List will be restored. Network Fax 3-45...
Page 85: Sender Information
3.12 Sender Information Originals that have been sent are recorded in the following manner by the receiving machine. Note The use of [Outside Body Text] is unavailable for the Internet Fax/IP Address Fax. Even if set to [Outside Body Text], the sender information is added to the [Inside Body Text].
Page 86: Set To Off
Transmission 3.12.3 Set to OFF Detail OFF cannot be selected depending on the country. See "Header/Footer Position" on page 10-47 for information about setting. Network Fax 3-47...
Page 88: Reception (Internet Fax)
Reception...
Page 89: Reception (Ip Address Fax)
Reception Reception (Internet Fax) Operation of network fax reception is explained. Receiving Documents via Internet Fax E-mail can be received either automatically or manually. When this machine receives E-mail, the mail message and attached file are automatically printed. When the Memory RX is turned on in the Utility Mode, messages are saved in the Memory RX User Box.
Page 90 Reception Manual Reception E-mail can be manually received from the POP server. Press [FAX] on the control panel of copier and then press [Direct Input]. Press [E-mail RX]. Network Fax...
Page 91 Reception (IP Address Fax) When the copier receives an IP address fax, it is automatically printed. When the Memory RX is turned on in the Utility Mode, document texts are saved in [Memory RX User Box]. These texts thus saved can be printed as required.
Page 92: Unable To Receive
Reception Unable to Receive When you cannot receive faxes, the error message is displayed. Take corrective actions by referring to "Error Message Displayed" on page 5-5. Press [Stop] to clear the error message display. Detail Documents may not be able to be received memory is full. In addition, check that there is paper in the paper tray.
Page 93: Memory Substitute Reception
Memory Substitute Reception If the facsimile cannot print a received document, the received document is stored in the memory until it becomes printable. This function is referred to as the Memory substitute reception. - The stored document is printed when you solve the problem (such as a paper jam).
Page 94: Reception Recording
Reception Reception Recording When a received document is recorded, the paper size of the document received and the paper size set to the paper tray are compared and recorded either after being reduced at the set reduction rate, or reduced so as to be contained in the paper.
Page 95: Recording After Reducing To Fit In Paper
4.5.2 Recording after Reducing to Fit in Paper If the document is longer than the regular size paper, an appropriate paper size is determined taking into account the width and length of the received document, and the fax is recorded on paper of that size. If papers of appropriate size are not set on the paper tray, the data are recorded on papers of the nearest size after the document size being reduced.
Page 96 Reception The rules by which the best paper size is determined are as follows: Step1 Selecting the appropriate paper – The machine decides the appropriate paper size in view of the width and length according to the following rule. Width of the Reception in- received doc- formation re-...
Page 97 Width of the Reception in- received doc- formation re- ument cording position [OFF] or [Inside Body Text] [Outside Body Text] Selected paper size [OFF] or [Inside Body Text] [Outside Body Text] Selected paper size [OFF] or [Inside Body Text] [Outside Body Text] Selected paper size Step2...
Page 98 Reception When [Print Separate Fax Pages] is set to [OFF]: The paper is selected in decreasing order. Detail Even if [Print Separate Fax Pages] is turned OFF, printing is made with pages separated when a document is being received in a large quantity or in high resolution.
Page 99 When [Print Separate Fax Pages] is set to [ON]: The paper is selected in decreasing order. Detail Even if [Print Separate Fax Pages] is turned ON, printing is reduced to the paper width when the width of the recording paper selected is smaller than the image width of the document received.
Page 100 Reception Detail If the size of the paper on which the facsimile actually prints is smaller than that of the paper selected at step 1, the document is printed in reduced size. When [Print Separate Fax Pages] is set to OFF, if the direction of the paper on which the facsimile actually prints is different with that of the paper selected at step 1, the document is automatically printed so that it can be output appropriately rotated by a 90-degree angle.
Page 101 (A4, B4 and A3). If it is not available, the message stays appearing until the paper is loaded. If [Tray Selection for RX Print] is set to other than [Auto]: It is recorded to fit in the size of the paper in the paper tray (except manual insertion tray) that is set in [Tray Selection for RX Print].
Page 102: Recording At Full Scale
Reception 4.5.3 Recording at Full Scale A received document is recorded on the same size of paper at full scale when [Min. Reduction for RX Print] is set to [× 1.0] in the Utility Mode. If the same paper size is not available, it is recorded on the larger paper size. Detail The Print Separate Fax Page is not available.
Page 103 Recording Method at the Reception The following table shows relationship between the paper size of the received document and the document actually recorded. Paper size of the received document Standard size (A3 - A5) Long original The page (longer than the division re- Standard size) cording...
Page 104 Reception Detail When [Duplex Print (RX)] is set, a record can be made on the screen for paper. See p. 10-52 for more information. In the color mode, a fax is always recorded on the regular size paper in life size. And the printing on a long sheet is unavailable. Network Fax 4-17...
Page 105: Reception Information
Reception Information When reception information is set to Inside or Outside by [Header/Footer Position], the reception information (date, time, receiving number, page number) will be recorded in the received document. Detail In the color mode of the IP address fax, [Outside Body Text] cannot be used.
Page 106: Troubleshooting
Troubleshooting...
Page 107: Cannot Send Messages (Internet Fax)
Troubleshooting Cannot Send Messages (Internet Fax) When the E-mail cannot be sent, correct the trouble by referring to the table below. If the mail cannot still be transmitted after the corrective procedures, contact your service representative. Detail When no transmission can be made, the TX Report is output. For details, refer to p.
Page 108: Cannot Send Messages (Ip Address Fax)
Troubleshooting Cannot Send Messages (IP Address Fax) When a document cannot be sent, try to correct the problem by referring to the table below. If the document still cannot be sent properly even after attempting to correct the problem, please contact your service representative.
Page 109: Cannot Receive Messages
Cannot Receive Messages When a document cannot be received, try to correct the problem by referring to the table below. If the document still cannot be received properly even after attempting to correct the problem, please contact your service representative. Detail When the file format of which is not supported is received, the Network Fax RX Error Report is printed.
Page 110: Error Message Displayed
Troubleshooting Error Message Displayed When there occurs any trouble with this machine, the error screen is displayed. And on this error screen, the following error message is shown. Take a necessary step referring to the table given below. When there is no normal communication available after taking action, contact your service representative.
Page 111: Error Code Of The Reception System
Code Classification Memory error HDD error Conversion er- Memory over- flow Error code of the reception system Code Classification SMTP recep- tion Decode Decode Decode Decode Details of the error Redi- Corrective Action Memory overflow The memory is full. Check to see if there is any other job being handled.
Page 112: Call For Service
Troubleshooting Call for Service The call for service screen displays when it is necessary for you to contact your service representative. The call for service screen contains the telephone number and FAX number of your service representative. This page shows the procedure for reporting a network fax problem to your service representative by phone.
Page 114: Specifications (Internet Fax)
Specifications...
Page 115: Specifications (Ip Address Fax)
Specifications Specifications (Internet Fax) Main product specifications relating to internet fax functions are indicated below. Specifications are subject to change without notice. Item Image memory capacity Max. no. of stored pages Scanning line density Transmission mode (File Type) Transmission coding methods Max.
Page 116 Specifications Item Mail reception Mail acquisition interval Manual POP re- ception Reception by specifying a box Received docu- ment size Reception coding system List/report Print DSN Mes- sage Print MDN Mes- sage Print Receipt Mail Text Network FAX Ac- tivity Report Network Fax Rx Error Report * The Internal hard disk is common used of each function of the Copy, the...
Page 117 Specifications (IP Address Fax) Main product specifications relating to IP Address Fax functions are indicated below. Specifications are subject to change without notice. Item Image memory capacity Max. no. of stored pages Scanning line density Transmission mode (File Type) Coding methods Max.
Page 118: Transmission Applications
Transmission Applications...
Page 119: Opening The Scan Setting Screen
Transmission Applications Opening the Scan Setting Screen Detail The use of the Comm. Setting screen is not available for the network fax. Press the key for the function you want to set to open the screen in which you can set the function. You can combine more than one function;...
Page 120 Transmission Applications Press the key for the function you want to use. Pressing [Application] in the Scan Setting screen allows you to display the screen for the application setting. In case of monochrome mode In case of color mode – The use of the color mode is available only for the IP Address Fax.
Page 121: Application Functions Overview
Application Functions Overview The following function is displayed in the Scan Setting screen or the Application screen. In case of monochrome mode In case of color mode Application function screen Special Origi- Mixed Origi- nall: Z-Folded Original Long Original Bind Position: Frame Erase: Background Adjustment: Sharpness:...
Page 122 Transmission Applications Scan Size: Header Setting File Type: The displays are different depending on the country. Detail The use of the color mode is available only for the IP Address Fax. The key representing the function you select will be appear reversed. Network Fax This function allows you to designate the size of the document to be transmitted.
Page 123: Comm. Setting Screen
Comm. Setting screen - The use of the Comm. Setting screen is not available for the network fax. - While in the broadcast fax mixed with the G3 fax, the Password TX, the F-Code TX, and the Line Setting can be set for the network fax function. The details of the setting are applicable only to the G3 fax.
Page 124: Mixed Original
Transmission Applications Mixed Original Mixed Original Mixed Original is a function that allows you to send document pages of mixed sizes in a single sequence of operations. You set document pages of mixed sizes on the ADF. Specifications Memory TX is selected automatically. When Original size and Mixed size original are specified simultaneously, Original size takes priority.
Page 125 Press [Mixed Original]. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK]. The FAX screen will be restored. Set other functions if necessary. –...
Page 126 Transmission Applications – See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. Transmission begins. Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Page 127: Z-Folded Original
Z-Folded Original Z-Folded Original You can send Z folded original because the ADF can determine the document size properly. Some facsimiles cannot detect the document size if it has been folded. Specifications The ADF must be used. Folded original does not work with the platen glass.
Page 128 Transmission Applications Press [Z-Folded Original]. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. – To release the setting, press [Cancel]. The Scan Setting screen will be restored. Press [OK]. The FAX screen will be restored. Set other functions if necessary.
Page 129 Set the original document. – See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. The FK-502 stores the document in memory before starting transmission. Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)"...
Page 130: Long Original
Transmission Applications Long Original Long Original You can send originals longer than 432 mm. When Long Original mode is selected, pages of up to 600 mm can be transmitted. Specifications The ADF must be used. Long original does not work with the platen glass. 0 Long originals cannot be transmitted in the mode of multiple sheets of originals.
Page 131 Press [Long Original]. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. – To release the setting, press [Cancel]. The Scan Setting screen will be restored. Press [OK]. The FAX screen will be restored. Set other functions if necessary.
Page 132 Transmission Applications Set the original document. – See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. The FK-502 stores the document in memory before starting transmission. Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)"...
Page 133: Bind Position
Bind Position Bind Position The Top/bottom correction function allows you to specify the appropriate binding style when transmitting a two-sided document (i.e., when pages are printed on both sides). The binding style you select will allow the pages of a two-sided document to be read appropriately by binding right to left or top to bottom.
Page 134 Transmission Applications Press [Left/Right Bind] or [Top/Bottom Bind] to specify the manner of binding of the original document having both faces printed. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK].
Page 135 Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. 7-18 Transmission Applications Network Fax...
Page 136: Frame Erase Transmission
Transmission Applications Frame Erase Transmission Note The displays are different depending on the country. Frame Erase Transmission Frame Erase is a function that, when transmitting a document bound in the form of a book, does not allow transmission of dark bands that would otherwise be reproduced in the marginal areas of the transmitted pages.
Page 137 Press [Frame Erase]. Select [Top], [Left], [Right] or [Bottom] and determine the width of erasure with the keypad, [+] or [-]. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK].
Page 138 Transmission Applications Set the original document. – See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. Transmission begins. Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Page 139: Background Adjustment
Background Adjustment Background Adjustment Background Adjustment is a function to adjust the density in the background color of the original. When the background of the original is colored, the base sheet of the original may turn black with the colors read. On such an occasion like this, a message can be sent after adjusting the density in the background color of the original.
Page 140 Transmission Applications Press [Dark] when you want to make darker the density of the background color of the original, and press [Light] when you want to make it lighter. Press [Auto] for automatic setting. – When [Auto] is selected, preliminary operations are made for each original to determine the Background Adjustment.
Page 141 Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. 7-24 Transmission Applications Network Fax...
Page 142: Sharpness
Transmission Applications 7.10 Sharpness Sharpness Sharpness is a function to adjust the intensity at the edge section. In the case of document with characters blurred, setting the Sharpness to [+] allows the characters to be adjusted clearly. And setting it to [-] allows them to be adjusted so that they have a smooth impression.
Page 143 When you want to make the edge section clear and sharp, or when you want to make it smooth, press – To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK].
Page 144 Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. Network Fax 7-27...
Page 145: Tx Stamp
7.11 TX Stamp TX Stamp When transmitting a fax via the ADF, a stamp can be affixed to the pages of the document that have already been scanned, allowing you to confirm that these pages have been scanned. The stamp is a pink circle ( diameter and affixed at the rear edge on the front side of the original document.
Page 146 Transmission Applications Press [TX Stamp]. – To release the setting, press [TX Stamp] again. Press [OK]. The Scan Setting screen will be restored. Press [OK]. The FAX screen will be restored. Set other functions if necessary. – See "Setting Transmission Conditions" on page 3-16 for information about setting functions in the FAX screen.
Page 147: Scan Size
7.12 Scan Size Scan Size The Scan size select function enables you to designate the paper size for the document as transmitted to be equal to the paper size loaded at the receiving end. This means that most of your original image will be printed without any reduction.
Page 148 Transmission Applications Press the key representing the size of the document to transmit. – To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK]. The FAX screen will be restored. Set other functions if necessary.
Page 149 Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. 7-32 Transmission Applications Network Fax...
Page 150: Header Setting
Transmission Applications 7.13 Header Setting Whether to attach the Header Information to each job can be specified at the time of FAX transmission. Register the contents to add to the original as [Header Information] as the Header in the Utility Mode. Set the method to attach the Header Information in the [Header/Footer Position] in the Utility Mode.
Page 151 – Refer to p. 3-46 for more information about Sender Information. – If the Header Information is set to [OFF], by changing the [Header Setting] to ON from the Fax screen, Header Information is added to the [Outside Body Text]. When changing the name of a sender, press [ON] in [Change Sender Name].
Page 152 Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. Network Fax 7-35...
Page 153: Sending After The Check Of Destination
7.14 Sending after the check of destination When you specify the destination and press the [Start] button, the Check Destination screen and the number of cases appear. Sending after the destination check prevents erroneous transmission due to incorrect destination. Detail To use the Destination Check Display function, you should set the Destination Check Display function to ON at the time of the Function ON/OFF Setting.
Page 154: Useful Functions For Reception
Useful Functions for Reception...
Page 155: Memory Reception
Useful Functions for Reception Memory Reception In the Utility Mode, you can set fax function to receive documents, store them in memory, and print them out as needed. This mode is called Memory Reception. The following sections describe the procedures of printing and deleting the document received and held in memory, assuming that Memory Reception is already set up.
Page 156 Useful Functions for Reception Select the received document using Press [Start]. The designated document will print. Detail When you want to display the next or previous screen, press To interrupt operation, press [Close] before pressing [Print]. Pressing [Proof Print] lets the first page in the selected file be printed out, allowing you to confirm the contents.
Page 157: Deleting A Document Held In Memory
8.1.2 Deleting a Document Held in Memory Deleting a Document Held in Memory Perform the following procedure to delete the document received and held in memory. Press [Box] on the control panel to view the Box screen, if it is not already displayed.
Page 158: Reception Information
Useful Functions for Reception Reception Information 8.2.1 Various Reception Information When [Duplex Print (RX)] is set to [ON] When [Duplex Print (RX)] is set to [ON] in transmission/reception mode setting of the Utility Mode, documents are printed on both sides of the paper. For details, see "TX/RX Setting"...
Page 160: Registering/Settings
Registering/Settings...
Page 161: Displaying The Fax Registration Screen
Registering/Settings Displaying the Fax Registration Screen The procedure for displaying the Fax Registration screen is as follows. Displaying the Fax Registration Screen Press [Fax] and [Utility/Counter] on the control panel to display the Utility Mode screen. Press [One-Touch Registration]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 162: Registering The Address Book
Registering/Settings Registering the Address Book It is possible to register in the [Address Book] the FAX number and the E-Mail address of the destination to which a message is frequently sent. The [Address Book] registered can be used from the [Address Book], [Direct Input] on the FAX screen.
Page 163 – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Address Book], enter the "1" on the keypad. Press [Internet Fax Address]. Press [New]. Set the functions.
Page 164 Registering/Settings – Receiver RX Ability: Select Compress Type, Paper sizes and Resolution according to the reception ability of the destination. – When an MDN Response has been received, the ability information obtained of the other party is automatically overwritten on the Address Book registered.
Page 165 Registering the IP address for the Address Book (IP Address Fax) See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Address Book]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 166 Registering/Settings Set the functions. – Index: Select the Search key of the Search Character you want to register from among [Main] - [etc]. – Name: Enter the registration name. – IP Address: Enter the IP address or host name of destination. –...
Page 167: Registering The Group
Registering the Group Several Address Books can be assigned to one and the same Group. This feature is convenient when you often transmit the same information to many destinations simultaneously and receive from them by sequential polling. - Up to 100 groups (01 - 99, 00) can be registered, including the Groups used by the Scan function.
Page 168 Registering/Settings Registering the Group (Internet Fax) The procedure for registering the Group is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 169 – Name: Enter the registration name. – Destination: Select an address from [Internet Fax Address] that is registered in Group. [Internet Fax Address] can be not registered together with User Box and E-mail at the same time. Press [OK]. Registration is performed and the registered destination is displayed on a list.
Page 170 Registering/Settings Registering the Group (IP Address Fax) See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Group], enter the "2"...
Page 171 – Receiving Model Type: Specify the model type (Full Color/Black) of the other party. – Destination: Select an Address Book that is registered in the Group from [IP Address Fax Destination]. The IP Address Fax Destination cannot be registered together with the User Box and the E-Mail at the same time.
Page 172: Registering The Program
Registering/Settings Registering the Program In combination with the transmission conditions of [Scan Setting], an address to which messages are sent frequently can be registered in Program. With these kinds of information registered in Program, you can invoke the address and the transmission conditions thus registered by just pressing the Program key of [Program] and send out a message.
Page 173 Select the Program you want to register and then press [Edit]. Set the functions. – Name: Enter the registration name. – Receiving Model Type: – Set the model type (Full Color/Black) of the other party. (In the case of the Internet Fax, this cannot be used.) –...
Page 174 Registering/Settings – When proceeding with the registration of the Program, go to Step 3. Press [Exit] on the sub-area. Network Fax 9-15...
Page 175: Registering The Subject And Text Of The E-Mail
Registering the Subject and Text of the E-Mail As for each of the Subject and the Text of the E-Mail, the explanation is given of the registration operation and the operation to set a default. Detail The Subject of E-Mail can be registered to 10 and the Text of E-Mail can be registered to 10.
Page 176 Registering/Settings Press [New]. Press [Subject]. – The entry of up to 64 characters is available for [Subject] of [Subject/Text (for E-mail)]. – In [No.], an unused number is displayed. Enter the Subject in the screen displayed and then press [OK]. –...
Page 177 Changing the Subject of the E-Mail The procedure for changing the Subject of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 178 Registering/Settings – You can confirm the settings by selecting the Subject and pressing [Details]. Press [Subject]. Change the Subject in the screen displayed and then press [OK]. – For the operation of the entering character, see page 13-3. Press [OK]. –...
Page 179 Setting the Default of the Subject of the E-Mail The Subject set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the Subject of the E- Mail is as follows. See "Displaying the Fax Registration Screen"...
Page 180 Registering/Settings Press [Close]. Press [Exit] on the sub-area. Network Fax 9-21...
Page 181 Registering the Text of the E-Mail The procedure for registering the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 182 Registering/Settings Press [Text]. – The entry of up to 256 characters is available for [Text] of [Subject/Text for E-mail]. – In [No.], an unused number is displayed. Enter the Text in the screen displayed and then press [OK]. – For the operation of the entering character, see page 13-3. Press [OK].
Page 183 Changing the Text of the E-Mail The procedure for changing the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 184 Registering/Settings – You can confirm the settings by selecting the Text and pressing [Details]. Press [Text]. Change the Text in the screen displayed and then press [OK]. – For the operation of the entering character, see page 13-3. Press [OK]. –...
Page 185 Setting the Default of the Text of the E-Mail The Text set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen.
Page 186 Registering/Settings Press [Close]. Press [Exit] on the sub-area. Network Fax 9-27...
Page 187: Setting The Memory Rx User Box
Setting the Memory RX User Box When [Memory RX] is set as [ON] by the Utility Mode, a receiving document is saved in the Memory RX User Box. Detail For the printing method of Memory RX User Box, see "Memory Recep- tion"...
Page 188: Utility Mode
Utility Mode...
Page 189: Utility Mode Screen
Utility Mode 10.1 Utility Mode Screen A Utility Mode should be designated to manage this machine. It is recom- mended that a specific person be authorized as Utility Mode to prevent con- fusion. The procedures for entering in and exiting the Utility Mode and setting FAX functions are described below.
Page 190: Entering Administrator Setting
Utility Mode 10.1.3 Entering Administrator Setting Entering Administrator Setting Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. Detail The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 191: Exiting From Administrator Setting
10.1.4 Exiting from Administrator Setting Exiting from Administrator Setting Press [Exit] on the sub-area. 10-4 Utility Mode Network Fax...
Page 192: Fax Utility Mode List
Utility Mode 10.2 FAX Utility Mode List The Network FAX Utility Mode includes the following items. is indicated when using the Internet Fax. is indicated when using the IP Address Fax. indicates factory default setting. 10.2.1 User Setting >> Display Setting >> Fax Basic Screen Default Setting Set the initial condition of the FAX screen.
Page 193: User Setting >> Initial Setting
10.2.3 User Setting >> Initial Setting Set the default of the Fax function. (page 10-21) Item 10.2.4 Administrator Setting >> System Setting >> Power Save Setting>> Entering Power Save Mode (Fax) Set the Entering Power Save Mode (Fax). (page 10-23) Item Entering Power Save Mode...
Page 194: Administrator Setting >> Administrator/Machine Setting >> Input Machine Address
Utility Mode 10.2.7 Administrator Setting >> Administrator/Machine Setting >> Input Machine Address Set the E-mail address of the copier that is used by the Internet fax. (page 10-29) Item Administrator Registration 10.2.8 Administrator Setting >> Network Setting >> TCP/IP Setting When a setting is made to ON, set the IP Address, the Subnet Mask and the Default Gateway.
Page 195: Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail Tx (Smtp)
10.2.9 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP) Set the E-Mail TX (SMTP). (page 10-33) Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item E-Mail TX (SMTP)
Page 196: Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail Rx (Pop)
Utility Mode 10.2.10Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP) Set the E-Mail RX (POP). (page 10-35) Other setting items of the E-Mail RX (POP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item E-Mail RX (POP)
Page 197: Administrator Setting >> Network Setting >> Network Fax Setting
10.2.11Administrator Setting >> Network Setting >> Network Fax Setting Set items related to the network fax. (page 10-38) Item Network Fax Function Set- ting Network Fax Function Set- ting SMTP TX Set- ting SMTP RX Setting 10.2.12Administrator Setting >> Fax Setting >> Header Information Register the Sender Name and the Fax ID.
Page 198: Administrator Setting >> Fax Setting >> Header/Footer Position
Utility Mode 10.2.13Administrator Setting >> Fax Setting >> Header/Footer Position Set the method of specifying the sender information and the reception information. (page 10-47) Item Header Posi- tion Footer Position The setting value is different depending on the country. 10.2.14Administrator Setting >> Fax Setting >> Telephone Line Settings For the IP address fax function, set the [Number of Redial] and the [Redial Interval].
Page 199: Administrator Setting >> Fax Setting >> Tx/Rx Setting
10.2.15Administrator Setting >> Fax Setting >> TX/RX Setting Sets the print method at the transmission/reception mode. (page 10-52) Item Duplex Print (RX) Inch Paper Pri- ority Over A4 Print Paper Se- lection Print Paper *1 *2 Size Tray Selection for RX Print Min.
Page 200: Administrator Setting >> Fax Setting >> Function Setting
Utility Mode 10.2.16Administrator Setting >> Fax Setting >> Function Setting Turns ON/OFF transmission/reception functions. (page 10-55) For details of other items related to the Function Setting, see "User's Guide (Facsimile Operations). Item Destina- tion Check Display Function Memory RX 10.2.17Administrator Setting >> Fax Setting >> Report Settings Sets the method to print a report.
Page 201 Item MDN Message DSN Message Receipt Mail Text indicates factory default setting. 10-14 Description Sets whether to print the MDN message automatically. Sets whether to print the received DSN message automatically. Sets whether to print the body of the mail subjected to an error automatically.
Page 202: Administrator Setting >> Fax Setting >> Job Settings List
Utility Mode 10.2.18Administrator Setting >> Fax Setting >> Job Settings List Detail For details, page 11-28. 10.2.19Administrator Setting >> Fax Setting >> Network Fax Setting Set items related to the network fax. (page 10-63) Item Black Compression Level Internet Fax RX Ability I-Fax Ad- vanced Set-...
Page 203: Administrator Setting >> Security Setting >> Security Details>>Restrict Fax Tx
10.2.20Administrator Setting >> Security Setting >>Security De- tails>>Restrict Fax TX Disable the functions for FAX transmission. (page 10-66) Item Restrict Fax TX 10-16 Description All the functions for the FAX trans- mission are disabled so that any operation from the [Fax] button on the control panel is not accepted.
Page 204: Fax Basic Screen Default Setting
Utility Mode 10.3 Fax Basic Screen Default Setting Set the initial condition of the FAX screen. Item Default Tab Default Pro- gram Address Book Default Index Address Type Symbol Display No. of Charac- ters for Dest. Display indicates factory default setting. Fax Basic Screen Default Setting Open the User Setting screen (See "Entering User Setting"...
Page 205 Press [Fax Basic Screen Default Setting]. Select the item you wish to set. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area.
Page 206: Fax Active Screen
Utility Mode 10.4 Fax Active Screen Set the message in transmission if it is displayed on the screen or not. Item TX Display RX Display indicates factory default setting. Fax Active Screen Open the User Setting screen (See "Entering User Setting" on page 10-2).
Page 207 Select [Transmission Display] or [Receipt Display]. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-20 Utility Mode Network Fax...
Page 208: Initial Setting
Utility Mode 10.5 Initial Setting Set the default of the Fax function. It is possible to set a Fax function that is selected when the Main Power is turned on or when [Reset] is pressed. For this setting, display the Fax screen and press the [Utility/Counter] on this screen.
Page 209 Press [Factory Default]. and then press [OK]. – When you want to stop the setting, press [Cancel]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-22 Utility Mode Network Fax...
Page 210: Entering Power Save Mode (Fax)
Utility Mode 10.6 Entering Power Save Mode (Fax) Set the Entering Power Save Mode (Fax). Item Entering Power Save Mode (Fax) indicates factory default setting. Entering Power Save Mode (Fax) Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [System Setting].
Page 211 Press [Entering Power Save Mode (Fax)]. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-24 Utility Mode Network Fax...
Page 212: Restrict Fax Broadcasting
Utility Mode 10.7 Restrict Fax Broadcasting Transmitting the fax to multiple destinations is prohibited. Item Restrict Fax Broadcasting indicates factory default setting. Print/Fax Output Settings Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [System Setting]. –...
Page 213 Press [Restrict Operation Setting]. Press [Restrict Fax Broadcasting] and select [ON]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-26 Utility Mode Network Fax...
Page 214: Administrator Registration
Utility Mode 10.8 Administrator Registration Enter the E-mail address of the administrator. This is used as a From address of the IP Address Fax. Item Administrator Registration Administrator Registration Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Administrator/Machine Setting].
Page 215 Press [Name] and [E-Mail Address] to register the administrator and press [OK]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-28 Utility Mode Network Fax...
Page 216: Input Machine Address
Utility Mode 10.9 Input Machine Address Set the E-mail address of the copier that is used by the Internet Fax. Item Administrator Registration Input Machine Address Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Administrator/Machine Setting]. –...
Page 217 Press [Machine Name] and [E-Mail] to register the E-mail address of copier and press [OK]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-30 Utility Mode Network Fax...
Page 218: Tcp/Ip Setting
Utility Mode 10.10 TCP/IP Setting When a setting is made to ON, set the IP Address, the Subnet Mask and the Default Gateway. Detail Refer to "User’s Guide (Network/Scanner)" for more information about TCP/IP Setting. Item TCP/IP Setting indicates factory default setting. TCP/IP Setting Open the Administrator Setting screen (See "Entering Administrator Setting"...
Page 219 Press [TCP/IP Setting]. Press [ON] and then [Fwd.]. Set the parameter you wish to set. Press [OK]. A message for restarting the copier is displayed. Turn off and on the main power of the copier for restarting. – Turn off the main power of the copier, and then turn it on after waiting for more than 5 seconds.
Page 220: E-Mail Tx (Smtp)
Utility Mode 10.11 E-Mail TX (SMTP) Set the E-Mail TX (SMTP). Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item E-Mail TX (SMTP) indicates factory default setting. E-Mail TX (SMTP) Open the Administrator Setting screen (See "Entering Administrator Setting"...
Page 221 – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Network Setting], enter 5 through the numeric keypad. Press [E-Mail Setting]. Press [E-Mail TX (SMTP)]. Set the item you wish to set.
Page 222: E-Mail Rx (Pop)
Utility Mode 10.12 E-Mail RX (POP) Set the E-Mail RX (POP). Other setting items of the E-Mail RX (POP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item E-Mail RX (POP) indicates factory default setting. Network Fax Description E-Mail RX Set-...
Page 223 E-Mail RX (POP) Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Network Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 224 Utility Mode Set the item you wish to set. Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-37...
Page 225: Network Fax Function Settings
10.13 Network Fax Function Settings Set items related to the network fax. Item Network Fax Function Set- ting Network Fax Function Set- ting indicates factory default setting. Note To use the IP Address Fax function, a fax kit is required optionally. For details of the optional fax kit, contact your service representative.
Page 226 Utility Mode Press [Forward]. Press [Network Fax Setting]. Press [Network Fax Function Settings]. Set the item you wish to set. Network Fax 10-39...
Page 227 Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-40 Utility Mode Network Fax...
Page 228: Smtp Tx/Rx Setting
Utility Mode 10.14 SMTP TX/RX Setting Set items related to the network fax. Item SMTP TX Set- ting SMTP RX Set- ting indicates factory default setting. SMTP TX/RX Setting Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Network Setting].
Page 229 Press [Forward]. Press [Network Fax Setting]. Press [SMTP TX Setting] or [SMTP RX Setting]. 10-42 Utility Mode Network Fax...
Page 230 Utility Mode Set the item you wish to set. – In case of [SMTP TX Setting] – In case of [SMTP RX Setting] Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-43...
Page 231: Header Information
10.15 Header Information Register the Sender Name and the Fax ID. Item Sender Name Sender Fax No. Sender Name Registration Header Information Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings.
Page 232 Utility Mode Press [Header Information]. Press [Sender Name]. Name Input screen appears. Enter the Sender Name and press [OK]. – See "Entering Text" on page 13-3 for more information. When registering the multiple sender names, press [Sender Name Registration]. With a list selected that you want to register, press [Edit]. In the character input screen, enter the name of a sender that you want to register and press [OK].
Page 233 – Sender names registered can be selected from the Scan Setting screen while in the transmission. For details, refer to p. 7-33. Press [OK] and then press [Close]. The Sender Name you have entered is registered. Press [Exit] on the sub-area. 10-46 Utility Mode Network Fax...
Page 234: Header/Footer Position
Utility Mode 10.16 Header/Footer Position You may select this printing feature to be ON or OFF. This feature identifies the originating station and the time of reception. If you select ON, you may also choose to print this information. Item Header Posi- tion Footer Position...
Page 235 Header/Footer Position Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 236 Utility Mode Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-49...
Page 237: Telephone Line Settings
10.17 Telephone Line Settings For the IP address fax function, set the [Number of Redial] and the [Redial Interval]. These are normally shared with the fax function. Other items are not used for the IP Address Fax. Detail For the network fax function, set the [Number of Redial] and the [Redial Interval].
Page 238 Utility Mode Press [Telephone Line Setting]. Select the item you wish to set. – – When you want to stop the setting, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area.
Page 239: Tx/Rx Setting
10.18 TX/RX Setting These are the options on the defaults of transmission and reception modes. Item Duplex Print (RX) Inch Paper Pri- ority Over A4 Print Paper Se- lection Print Paper *1 *2 Size Tray Selection for RX Print Min. Reduction *4 *5 for RX Print Print Separate...
Page 240 Utility Mode When receiving a fax in the color mode, the use of [Print Separate Fax Pages] is not available. TX/RX Setting Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings.
Page 241 Select the item you wish to set. – – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Close [Exit] on the sub-area. 10-54 to go to the next or previous screen.
Page 242: Function Setting
Utility Mode 10.19 Function Setting You can turn on or off the transmission/reception functions individually. Detail For items other than Destination Check Display Function of Function Setting, see "User’s Guide (Facsimile Operations)". 10.19.1Function ON/OFF Setting Select ON or OFF for each function. Item Destination Check Dis-...
Page 243 Press [Function Setting]. Press [Function ON/OFF Setting]. – If any function of [Memory RX], [Forward TX Setting], [Fax RX Setting], or [TSI User Box Setting] is ON, other items are not displayed. Select the item you wish to set. – To close the Utility Mode screen, press [Exit] in the sub-area.
Page 244 Utility Mode Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-57...
Page 245: Memory Rx
10.19.2Memory RX You can enable or disable unconditional memory reception, which means to receive documents and store in memory so that you can print them later. When set to ON, set the password within 8 digits that is used while in the print.
Page 246 Utility Mode Press [Function Setting]. Press [Memory RX]. Press [ON] and fill the [Password] box with the password (8 digits) needed to print out the document received. – The password is a number of up to 8 digits. – If you press [C] (clear) the information you have entered will be deleted.
Page 247: Report Settings
10.20 Report Settings You may select the Report Settings to be On or Off. Detail For other items of Report Setting, see "User’s Guide (Facsimile Operations)". Item Activity Report TX Report Sequential TX Report Broadcast Re- sult Report TX Result Re- port Check Network Fax RX Error Report...
Page 248 Utility Mode Detail When selecting [ON] in “TX Result Report Check”, the TX Report will be printed if YES is selected. The report will not be printed if NO is selected. While in the selection of [1 Dest. at time], the output of the Broadcast Result Report is restricted only when a redial is tried with no successful transmission available.
Page 249 Select the report you wish to set. – – To close the Utility Mode screen, press [Exit] in the sub-area. Select the item you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-62 to go to the next or previous screen.
Page 250: Network Fax Setting
Utility Mode 10.21 Network Fax Setting Set items related to the network fax. Item Black Compression Level Internet Fax RX Ability I-Fax Ad- vanced Settings indicates factory default setting. Detail The value set in [Internet Fax Rx Ability] is sent to the other party machine as an ability notification data while in the MDN Response.
Page 251 Press [Fax Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Fax Setting], enter 8 through the numeric keypad.
Page 252 Utility Mode Press the item you wish to set. In case of Black Compression Level (IP Address Fax) In case of Internet Fax RX Ability (Internet Fax) In case of I-Fax Advanced Settings (Internet Fax) Select the item you wish to set and then press [OK]. Press [Close].
Page 253: Restrict Fax Tx
10.22 Restrict Fax TX All the functions for the FAX transmission are disabled so that any operation from the Fax button on the control panel is not accepted. Item Restrict Fax TX indicates factory default setting. Setting up Restrict Fax TX Open the Administrator Setting screen (See "Entering Administrator Setting"...
Page 254 Utility Mode Press – To close the Utility Mode screen, press [Exit] in the sub-area. Press [Restrict Fax TX]. Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-67...
Page 256: Explanation Of Reports And Lists
Explanation of Reports and Lists...
Page 257: Types Of Reports And Lists
Explanation of Reports and Lists 11.1 Types of Reports and Lists The following types of reports and lists can be printed with the this machine. 11.1.1 Reports Reports consist of those that are printed out automatically, those for which the printing method can be set, and those that are printed out as necessary. Name of Report Activity Report TX Report...
Page 258: Lists
Explanation of Reports and Lists 11.1.2 Lists Lists can be instructed to be printed out as necessary. Name of List Address Book List Program List Group Address List E-Mail Subject/Text List Fax Setting List Network Fax Explanation Numbers registered for Address Book can be printed out. Numbers registered for Program can be printed out.
Page 259: Activity Report
11.2 Activity Report The Activity Report is a report that contains a record of transmissions and receptions. Communications for a total of 100 transmissions and receptions are recorded on separate pages for transmission and reception. In addition to the Activity Report being printed out automatically, either the transmission record (transmission report) only, reception record (reception report) only or a record of both transmissions and receptions (Activity Report) can be printed out respectively as necessary.
Page 260 Explanation of Reports and Lists Press [Activity Report], [TX Report] or [RX Report]. Press [Print]. The report is printed out. Detail A message is displayed when the required paper is not placed in the pa- per tray for reports and lists. Add paper according to the message. The actual reports may be different from the reports in this manual.
Page 261 Note Even though "----" is marked on the transmission result screen (Job List > FAX TX > Job History > Comm. Setting) or in the space for the result of activity report, the E-mail may not arrive at the receiver due to a trouble on the internet.
Page 262 Explanation of Reports and Lists Result: Note: Detail Some items may not be indicated depending on the optional settings. Network Fax Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. Shown when there has been an incoming tele- phone call.
Page 263: Tx Report
11.3 TX Report 11.3.1 Manual Printout The TX Result Report Check screen appears at the transmission if [ON] is selected at [Report Settings]-[TX Report] by the Utility Mode. Press [YES] to print the TX result report. Press [NO] to not print the report. For details, see "Report Settings"...
Page 264 Explanation of Reports and Lists Time: Prints: Result: Note: Network Fax Fixed in "-:-:-". The number of pages transmitted is shown. In the case of memory transmission, the number of pages able to be transmitted and the total number of pages are shown in the form of a fraction. Shown when communication ended normally.
Page 265: Broadcast Report
11.4 Broadcast Report This report is printed out automatically at completion of a sequential multi- station transmission. Automatic printout can be set to [ON] or [OFF] with [Sequential TX Report] at [Report Settings] of Utility Mode. And report output timing (All Dest./1 Dest. at a time) can be specified in the [Broadcast Result Report].
Page 266 Explanation of Reports and Lists Result: Note: Network Fax Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. Shown when there has been an incoming tele- phone call. Shown when a communication error has oc- curred.
Page 267: Network Fax Rx Error Report
11.5 Network Fax RX Error Report When the Network Fax RX Error Report is set to ON in Administrator Setting of the Utility Mode, printing is made automatically after failure in the normal reception of a network fax. Automatic printout can be set to [ON] or [OFF] with [Network Fax RX Error Report] at [Report Settings] of Utility Mode.
Page 268: Mdn Message
Explanation of Reports and Lists 11.6 MDN Message A message is automatically printed when a recipient receives the email (confirmation of reception). Automatic printout can be set to [Print] or [Do not Print] with [MDN Message] at [Report Settings] of Utility Mode. For details, see "Report Settings" on page 10-61.
Page 269: Dsn Message
11.7 DSN Message When a DSN message which is sent to the transmitter upon the arrival of a mail at the mail server of the receiver is received, it is automatically printed. Automatic printout can be set to [Print] or [Do not Print] with [DSN Message] at [Report Settings] of Utility Mode.
Page 270: Receipt Mail Text
Explanation of Reports and Lists 11.8 Receipt Mail Text A setting is made to decide whether or not the text of an E-mail received is automatically printed. Automatic printout can be set to [Print] or [Do not Print] with [Receipt Mail Text] at [Report Settings] of Utility Mode.
Page 271: Address Book List
11.9 Address Book List Address Book List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 272 Explanation of Reports and Lists Enter through the keypad the range of the registration number you want to print out in [Registration No.] and select [Destination Type] you want to print. – The specification can be made up to 100. –...
Page 273 How to see the Address Book List The actual reports may be different from the reports in this manual. No.: Name: Dial Number: Line Setting 11-18 Explanation of Reports and Lists Abbreviated dialing number. Registration name Registration Fax number for Address Book is shown when line setting is appointed.
Page 274: Group Address List
Explanation of Reports and Lists 11.10 Group Address List Group Address List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting].
Page 275 Enter through the keypad the range of the registration number you want to print out in [Registration No.]. – The specification can be made up to 20. – Pressing to the right. – When deleting characters entered, press [C] (clear) on the control panel.
Page 276 Explanation of Reports and Lists How to see the Group Address List The actual reports may be different from the reports in this manual. No.: Name: Addr. No.: Regist Count: Network Fax Registration group number Registration group name Abbreviated dialing numbers registered for the group Number of abbreviated dialing numbers registered for the group.
Page 277: Program List
11.11 Program List Program List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 278 Explanation of Reports and Lists Enter the range of the Registration No. to be printed in [Registration No.] from the keypad and select either [Abbr. Dial], [Group No.] or [Direct Input]. – When [Direct Input] is selected, specify [Destination Type]. –...
Page 279 How to see the Program List The actual reports may be different from the reports in this manual. No.: Name: Address Book: Item: Setting: 11-24 Explanation of Reports and Lists Registration program number Registration name Address Book number Functions of the FK-502. Setting status.
Page 280: E-Mail Subject/Text List
Explanation of Reports and Lists 11.12 E-Mail Subject/Text List The list of the Subject/Text of E-Mail registered can be printed. E-Mail Subject/Text List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. –...
Page 281 Select tray to print. Press [Start]. The E-Mail Subject/Title List is printed out. Detail When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed. 11-26 Explanation of Reports and Lists Network Fax...
Page 282 Explanation of Reports and Lists How to see the Subject/Text List Title List Text List Network Fax No.: Registration number. Subject: Subject registered for the Subject/Text (for E- Mail). No.: Registration number. Text: Text registered for the Subject/Text (for E-Mail). 11-27...
Page 283: Fax Setting List
11.13 Fax Setting List The set value list of the fax set up into this machine can be printed. Fax Setting List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. –...
Page 284 Explanation of Reports and Lists Select tray to print. Press [Start]. The Fax Settings List is printed out. Detail When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed. Network Fax 11-29...
Page 285 How to see the Fax Setting List The actual reports may be different from the reports in this manual. Item: Setting: 11-30 Explanation of Reports and Lists Item of Utility Mode. Setting status. Network Fax...
Page 286 Explanation of Reports and Lists Network Fax 11-31...
Page 287 Explanation of Reports and Lists The actual reports may be different from the reports in this manual. 11-32 Network Fax...
Page 288: Pagescope Web Connection
PageScope Web Connection...
Page 289: Items That Can Be Specified Using Pagescope Web Connection
PageScope Web Connection 12.1 Items That Can Be Specified Using PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server built into the device. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection.
Page 290: Page Structure
User mode page. The configuration of the PageScope Web Connection page is shown below. Item KONICA MINOLTA Logo Network Fax Description Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com/ 12-3...
Page 291 Item PageScope Web Connection Logo Login mode [Logout] button Status Display Message Display Help Updating the display Device Name Tabs Menus Information and Settings Display 12-4 PageScope Web Connection Description Click the logo to display the version information of PageScope Web Connection. Displays the current login mode (public, registered user, Account name, administrator, box administra- tor).
Page 292: Web Browser Cache
PageScope Web Connection 12.1.2 Web Browser Cache The newest information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, the following problems may occur when the cache is used.
Page 293: Logging On And Logging Off
12.2 Logging On and Logging Off When PageScope Web Connection is accessed, the page for a public user appears. In order to log on as a registered user or an administrator when user authentication is performed, it is necessary to log off first, then log on again. To log off Click [Logout] at the upper left of the window.
Page 294 PageScope Web Connection – The user is logged off, and the Login page appears. Network Fax 12-7...
Page 295 Logging On to User Mode (Public User) There are two procedures for logging on to User mode: one for a registered user and one for a public user. If user authentication is not performed, log on as a public user. In the Login page, select [Public User].
Page 296 PageScope Web Connection Logging On to User Mode (Registered User/Box Administrator) There are two procedures for logging on to User mode: one for a registered user and one for a public user. The following procedure describes how to perform user authentication and log on with a specific user name.
Page 297 PageScope Web Connection – The User mode page appears. 12-10 Network Fax...
Page 298 PageScope Web Connection Logging On to Administrator Mode In order to specify system and network settings, log on to Administrator mode. 0 When logged on to Administrator mode, the control panel of this machine is locked and cannot be used. 0 Depending on the status of the machine, you may not be able to log on to Administrator mode.
Page 299 Type in the password for the machine’s administrator, and then click [OK]. – The Administrator mode page appears. 12-12 PageScope Web Connection Network Fax...
Page 300: E-Mail Rx (Pop)
PageScope Web Connection 12.3 E-Mail RX (POP) Set the E-Mail RX (POP). E-Mail RX (POP) Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [E-Mail Setting]. Select [E-Mail RX (POP)]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 301 Connection Timeout Port No. Use SSL/TLS Auto Receive Check 12-14 PageScope Web Connection Specify the value of connection timeout. Specify the value of Port number. Not used for Internet Fax mode. A setting is made to decide whether or not a mail is automatically obtained.
Page 302: E-Mail Tx (Smtp)
PageScope Web Connection 12.4 E-Mail TX (SMTP) Set the E-Mail TX (SMTP). E-Mail TX (SMTP) Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [E-Mail Setting]. Select [E-Mail TX (SMTP)]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 303 Scan to E-Mail E-Mail Notification Meter Count Notification SMTP Server Address Port No. Use SSL/TLS Connection Timeout Max Mail Size Server Capacity Admin. Mail Address Device Mail Address POP Before SMTP POP Before SMTP Time SMTP Authentication User ID Password Domain Name Binary Division Divided Mail Size...
Page 304: I-Fax Advanced Setting
PageScope Web Connection 12.5 I-Fax Advanced Setting Set the I-Fax Advanced Setting. I-Fax Advanced Setting Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [E-Mail Setting]. Select [I-Fax Advanced Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 305 PageScope Web Connection Max Resolution Sets the max resolution. 12-18 Network Fax...
Page 306: Smtp Tx Setting
PageScope Web Connection 12.6 SMTP TX Setting Set items related to the SMTP TX Setting. SMTP TX Setting Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [Network Fax Setting]. Select [SMTP TX Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 307: Smtp Rx Setting
12.7 SMTP RX Setting Set items related to the SMTP RX Setting. SMTP RX Setting Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [Network Fax Setting]. Select [SMTP RX Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 308: Address Book
PageScope Web Connection 12.8 Address Book New destinations can be registered for the fax/scanning functions. The Scan tab appears only when registrations by users are permitted. To register new destinations (Internet Fax) Click [Scan] tab and then select [Address Book]. Click [New Registration].
Page 309 Enter the settings, and click [Apply]. Click [OK.] Registration is performed. Name Index I-Fax Address Resolution Paper Size Compression Type 12-22 PageScope Web Connection Enter the name of the destination (up to 24 characters). Select the search word for searching destinations. Enter the destination e-mail address (up to 320 characters).
Page 310 PageScope Web Connection To register new destinations (IP Address Fax) Click [Scan] tab and then select [Address Book]. Click [New Registration]. Click [IP Address Fax] and then click [Next]. Enter the settings, and click [Apply]. Network Fax 12-23...
Page 311 Click [OK]. Registration is performed. Name Index Receiving Model Type Host Address Port Number 12-24 PageScope Web Connection Enter the name of the destination (up to 24 characters). Select the search word for searching destinations. Specify the model type (Full color/Black) of the other party. Enter the IP address or host name of destination.
Page 312: Group
PageScope Web Connection 12.9 Group Multiple destinations registered in the Address Book can be registered as a group. To register group (Internet Fax) Click the Scan tab, and then click [Group]. Click [New Registration]. Select [Store Fax], and then click [Next]. Network Fax 12-25...
Page 313 Enter the Name. Click Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. Click [Apply]. Click [OK]. Registration is performed. 12-26 PageScope Web Connection Network Fax...
Page 314 PageScope Web Connection To register group (IP Address Fax) Click the Scan tab, and then click [Group]. Click [New Registration]. Select [Store Fax], and then click [Next]. Network Fax 12-27...
Page 315 Enter the Name. Select [Color Model] or [Mono Medel]. Click Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. Click [Apply]. Click [OK]. Registration is performed. 12-28 PageScope Web Connection Network Fax...
Page 316: Program Registration
PageScope Web Connection 12.10 Program Registration Transmission conditions and an address can be registered as a Program. To register program (Internet Fax) Click the Scan tab, and then click [Program]. Click [New Registration]. Network Fax 12-29...
Page 317 PageScope Web Connection Select [Internet Fax], and then click [Next]. 12-30 Network Fax...
Page 318 PageScope Web Connection Enter the Settings and click [Apply]. Click [OK]. Registration is performed. Network Fax 12-31...
Page 319 When "Internet Fax" is selected Name Select from Address Book Direct Input Resolution Paper Size Compression Type Resolution File Type Subject Text Simplex/Duplex Original Type Density Background Removal Scan Size Feed Direction E-Mail Notification Destination File Name Erase 12-32 PageScope Web Connection Enter the registration number.
Page 320 PageScope Web Connection To register program (IP Address Fax) Click the Scan tab, and then click [Program]. Click [New Registration]. Select [IP Address Fax], and then click [Next]. Network Fax 12-33...
Page 321 Enter the Settings and click [Apply]. Click [OK]. Registration is performed. When "IP Address Fax" is selected Name Receiving Model Type Select from Address Book 12-34 PageScope Web Connection Enter the registration number. Enter the registration name. Specify the model type (Full color/Black) of the other party. Click , and then select the destination from the list.
Page 322 PageScope Web Connection When "IP Address Fax" is selected Direct Input Port No. Resolution File Type Subject Text Simplex/Duplex Original Type Color Density Background Removal Scan Size Feed Direction E-Mail Notification Destination File Name Timer TX Password TX F-Code Erase Network Fax Directly enter the destination.
Page 323: Memory Rx User Box
12.11 Memory RX User Box The Memory RX User Box can be opened to check the contents from the PageScope Web Connection. To open Memory RX User Box Click the Box tab, and then select [Open User Box]. Select [Memory RX User Box] and then click [Next]. Enter the password and then click [OK].
Page 324 PageScope Web Connection Confirm the contents in the box. Item Network Fax Description Display the detailed information of the document. Download the document. Delete the document. 12-37...
Page 326: Appendix
Appendix...
Page 327: Number Of Stored Pages To Memory
27 GB in this hard disk. In the hard disk, it is possible to store about 9,000 Konica Minolta standard originals in an A4 size sheet with 700 words that are saved and received in each mode (Copy, Printer, Scan, Box, and Fax).
Page 328: Entering Text
Appendix 13.2 Entering Text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 329 The following procedure describes how to type using E-Mail address input screen. 13-4 Appendix Network Fax...
Page 330 Appendix To type text Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. Note To cancel the entered text, touch [Cancel].
Page 331: Internet Fax Terminology
13.3 Internet Fax Terminology Terms used in general for the Internet Fax transmission are described below. Alphabet Terms DSN (Delivery Sta- tus Notifications) Internet Fax MDN (Message Dis- position Notifica- tions) POP3 (Post Office Protocol - Version 3) SMTP (Simple Mail Transfer Protocol) 13-6 Description...
Page 332: Fax Terms
Appendix 13.4 FAX Terms This section describes the general terms used in the fax communication. Explanations may be given of the terms of functions that are not equipped to this machine. Terms Numerics 2 in 1 TX Abbreviated dial number Address Book Batch trans- mission...
Page 333 Terms Factory default setting FAX ID F-code Frame Erase Group Horizontal scanning Long original 13-8 Description The value set at the factory. You can change some defaults by the Utility Mode. It is useful to set the value that you use frequently as the default.
Page 334 Appendix Terms Manual trans- mission Memory Memory over- flow Memory RX Memory Sub- stitute Recep- tion Memory trans- mission Mixed Original Original size set The function to designate the paper size for Originating sta- tion Overseas TX Network Fax Description This operation to send documents while con- firming the status of the receiving machine.
Page 335 Terms Password TX Pause Polling Program Quick memory transmission Re-TX Reading Redialing Relay TX Relaying sta- tion Reserving transmission Resolution 13-10 Description The function to send fax with a password. Sender has to send a fax with the same pass- word which is set in Closed Network RX if the Closed Network RX is set at the recipient.
Page 336 Appendix Terms Sender infor- mation Sender name Substitute Transmit Super G3 (SG3) This is the G3 communication mode that is Timer TX Total page set Transmission rates Transmission time Upside down Network Fax Description Information such as transmission date, name, telephone number, and page number printed at the top of the received document at the fax transmission.
Page 337 Terms V.34 Vertical scan- ning Z folded origi- 13-12 Description The communication mode under the super G3 fax communication. It may not be possi- ble to communicate in super G3 mode if the receiver or sender is connected to the line via an extension exchange equipment.
Page 338: Index
Appendix 13.5 Index ... 3-32 Abbr. Dial ... 2-7 Access ... 2-8 Accessibility Account Track ... 2-14 ... 11-4 Activity Report ...2-10 Address Book 3-30 ... 9-3 Address Book List ... 3-9 Background Adjustment ... 7-4 Bind Position ... 2-7 Broadcast Report ...
Page 339 ... 2-8 Main Power ... 11-13 MDN Message ... 2-10 Memory ... 10-58 Memory RX Memory RX User Box ... 7-4 Mixed Original ... 2-8 Mode Check ... 2-10 Name Dest. Network Fax RX Error Report ... 2-10 No. of Dest. Note ...
Page 340 MEMO...
Page 341 MEMO...
Page 342 ● This manual was printed using 100% post-consumer recycled paper. ● This manual was printed with soy ink. http://konicaminolta.com Printed in China Copyright 9J06-9511-00 2006. 7 2006...

This manual is also suitable for:

Bizhub c300

Konica Minolta bizhub C352 User Manual

1 Introduction

2 Before Use

3 Transmission

5 Troubleshooting

6 Specifications

7 Transmission Applications

8 Useful Functions for Reception

9 Registering/Settings

10 Utility Mode

11 Explanation of Reports and Lists

12 Pagescope Web Connection

13 Appendix

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Summary of Contents for Konica Minolta bizhub C352