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NEC MyOffice C350 User Manual

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User's Guide [Printer/Copier/Scanner]

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   Summary of Contents for NEC MyOffice C350

  • Page 1

    User’s Guide [Printer/Copier/Scanner]...

  • Page 2: Software License Agreement

    SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. (KMBT): software included as part of the printing system (“Printing Software”), the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form (“Font Programs”), other software which runs on a computer system for use in conjunction with the Printing Software (“Host Software”), and related explanatory writ- ten materials (“Documentation”).

  • Page 3

    11. Notice to Government End Users: The Software is a “commercial item,” as that term is defined at 48 C.F.R.2.101, consisting of “commercial computer software” and “commercial computer software documentation,” as such terms are used in 48 C.F.R. 12.212. Consis- tent with 48 C.F.R.

  • Page 4: Legal Restrictions On Copying

    Legal Restrictions on Copying Certain types of documents must never be copied with the purpose or intent to pass copies of such documents off as the originals. The following is not a complete list, but is meant to be used as a guide to responsible copying.

  • Page 5: For Eu Member States Only

    For EU member states only This symbol means: Do not dispose of this product together with your household waste! Please contact the Local Authority for appropriate dis- posal instructions. In the case of a new device being purchased, the used one can also be given to our dealer for appropriate disposal.

  • Page 6: Table Of Contents

    Contents 1 Introduction ....................1-1 Getting Acquainted with Your Machine ............1-2 Space Requirements................... 1-2 Part Names ....................1-4 Front View..................... 1-4 Rear View ..................... 1-6 Front View with Options ................ 1-6 Adjusting the angle of the control panel ............1-7 Drivers CD/DVD ..................

  • Page 7: Table Of Contents

    2 Control panel and touch panel screens ............2-1 About the Control Panel ................2-2 Touch panel screens ..................2-5 Home screen....................2-5 Initial Copy mode screen................2-7 Initial Scan to Folder mode screen.............. 2-8 Initial Scan to E-mail mode screen.............. 2-9 Initial Fax mode screen ................

  • Page 8: Table Of Contents

    Passwords regulated by the password rules..........3-74 Conditions of the password rules .............. 3-75 Enhanced security settings ..............3-75 Required settings ..................3-75 Changed settings ..................3-76 [Restore Defaults] ..................3-77 [HDD Format] .................... 3-77 [Paper Empty] ................... 3-78 [Restriction Code Settings]................ 3-78 4 Media Handling ....................

  • Page 9: Table Of Contents

    Documents that can be placed on the original glass ......4-34 Documents that can be loaded into the ADF ........4-34 Loading a Document ................... 4-36 Placing a document on the original glass..........4-36 Loading a document into the ADF............. 4-37 5 Using the Printer Driver ................

  • Page 10: Table Of Contents

    Deleting a job saved on the hard disk ............6-2 External Memory .................... 6-3 Printing from a connected USB memory device ......... 6-3 Selecting the type of files to be displayed ........... 6-4 ID & Print ......................6-4 Printing simultaneously with log-in............6-4 Specifying a job to print.................

  • Page 11: Table Of Contents

    Using a Web Service ................... 9-12 Settings required to use a Web Service............ 9-12 Installing this machine on the computer............ 9-12 Confirmation before installation ............9-12 Installation procedure................9-12 Specifying the scan command from a computer (Web Service) ....9-13 Specifying the scan command from a computer .........

  • Page 12: Table Of Contents

    [Original Settings]- [Original Direction]..........10-21 [Original Settings]- [Orig. Binding Position]........10-22 [Color Mode] ..................10-22 [Original Type]................... 10-23 Specifying scan settings................10-23 [Background/Density]................ 10-23 [Resolution] ..................10-24 [File Settings]-[File Type] ..............10-24 [File Settings]-[Scan Setting]............. 10-25 [File Settings]-[PDF Encrypt]............. 10-25 Specifying the document name...............

  • Page 13: Table Of Contents

    Replacing the Backup Battery..............11-32 Replacing the Fuser Unit................. 11-35 Antistatic Protection .................. 11-40 12 Maintenance ....................12-1 Maintaining the machine ................12-2 Cleaning the machine .................. 12-4 Exterior...................... 12-4 Media Rollers .................... 12-5 Cleaning the Media Feed Rollers (Manual Feed Tray) ....... 12-5 Cleaning the Media Feed Rollers for Tray 2/3/4 .........

  • Page 14: Table Of Contents

    Kit Contents....................14-6 Installing a Working Table WT-P01............14-7 15 Authentication device(IC card type) ............15-1 Using authentication device (IC card type) ..........15-2 Configuring this machine ................15-2 Registering a user ..................15-4 Registering a user using Data Administrator..........15-4 Checking the version of the installed Data Administrator......

  • Page 15

    x-16 Contents...

  • Page 16: Introduction

    1Introduction...

  • Page 17: Getting Acquainted With Your Machine, Space Requirements

    Getting Acquainted with Your Machine Space Requirements To ensure easy operation, consumable replacement and maintenance, adhere to the recommended space requirements detailed below. 1068 mm (42.0") 150 mm 288 mm 100 mm (5.9") 530 mm (20.9") (11.3") (3.9") Front View 359 mm 508 mm (20.0") (14.1")

  • Page 18

    359 mm (14.1") 508 mm (20.0") 70 mm 376 mm (14.8") (2.8") 954 mm (37.6") Side View with Options The option appears shaded in the above illustrations. Getting Acquainted with Your Machine...

  • Page 19: Part Names

    Part Names The following drawings illustrate the parts of your machine referred to throughout this guide, so please take some time to become familiar with them. Front View 1—Control panel 2—Automatic Document Feeder (ADF) 2-a: ADF feed cover 2-b: Document guide 2-c: Document feed tray 2-d: Document output tray 2-e: Document stopper...

  • Page 20

    11—Fuser unit 12—Right door 13—Transfer roller 14—Transfer belt unit 15—Imaging unit(s) 16—Front cover 17—Waste toner bottle 18—Toner cartridge(s) Getting Acquainted with Your Machine...

  • Page 21: Rear View, Front View With Options

    Rear View 1—Power switch 2—Rear cover 3—Power connection 4—LINE (telephone line) jack 5—TEL (telephone) jack 6—10Base-T/100Base-TX/ 1000Base-T Ethernet Inter- face port 7—USB port Front View with Options 1—Lower feeder unit PF-P08 (Tray 3) 2—Lower feeder unit PF-P08 (Tray 4) 3—Working Table WT-P01 Getting Acquainted with Your Machine...

  • Page 22: Adjusting The Angle Of The Control Panel

    Adjusting the angle of the control panel The control panel can be adjusted to any of three angles. Adjust the control panel to the angle that allows for easy operation. Grab the sides of the control panel, and then tilt it up. Before moving the control panel to a lower angle, tilt it up first, and then slowly tilt...

  • Page 23: Drivers Cd/dvd, Printer Drivers (postscript Drivers), Printer Drivers (pcl Drivers), Printer Drivers (xps Drivers)

    Drivers CD/DVD Printer Drivers (PostScript Drivers) Operating System Use/Benefit Windows 7/Vista/Server 2008/XP/ These drivers give you access to all of Server 2003/2000 the printer features, including finishing and advanced layout. For details, Windows Server 2008 R2/7/Vista/ refer to “Displaying Printer Driver Set- Server 2008/XP/Server 2003 for tings (for Windows)”...

  • Page 24: Printer Drivers (ppd Files), Printer Drivers (ppd Files), Scanner Drivers, Pc Fax Drivers

    Printer Drivers (PPD Files) Operating System Use/Benefit Mac OS X (10.2.8/10.3.9/10.4/10.5/ These files are required in order to 10.6) use the printer driver for each operat- ing system. Mac OS X Server (10.2/10.3/10.4/ 10.5/10.6) For details of the Macintosh and Linux printer driver, refer to the [Ref- Red Hat Enterprise Linux 5 Desktop erence Guide] on the Documentation...

  • Page 25: Applications Cd/dvd

    For details of the Macintosh and Linux drivers, refer to the Reference Guide on the Documentation CD/DVD. Windows TWAIN driver does not correspond to 64-bit applications though it corresponds to 32-bit applications on 64-bit OS. Applications CD/DVD Applications Applications Use/Benefit Download Manager This utility enables fonts and overlay data to be downloaded to the hard...

  • Page 26

    Enterprise Suite Plug-In This plug-in provides the additional functions of PageScope Enterprise Suite, which enables centralized man- agement of devices and permission management. Getting Acquainted with Your Machine 1-11...

  • Page 27: Documentation Cd/dvd

    Documentation CD/DVD Documentation Documentation Use/Benefit Installation Guide This manual provides installation details that must be performed in order to use this machine, such as setting up the machine and installing the drivers. Printer/Copier/Scanner User’s Guide This manual provides details on gen- (this manual) eral daily operations, such as using the drivers and control panel and...

  • Page 28: System Requirements

    System Requirements Personal computer – Pentium 3: 400MHz or higher (Windows Vista: 1GHz or higher) – PowerPC G3 or later (G4 or later is recommended) – Macintosh equipped with an Intel processor Operating System – Microsoft Windows 7 Home Basic/Home Premium/Professional/Enter- prise/Ultimate, Windows 7 Home Premium/Professional/Enterprise/ Ultimate, Windows Server 2008 R2 Standard/Enterprise, Windows Server 2008 Standard/Enterprise, Windows Server 2008 Standard/...

  • Page 29

    1-14 Getting Acquainted with Your Machine...

  • Page 30: Control Panel And Touch Panel Screens

    2Control panel and touch panel screens...

  • Page 31: About The Control Panel

    About the Control Panel No. Name Function Touch panel Displays various screens and messages. Specify the various settings by directly touching the panel. [Power Save] Press to enter Power Save mode. While the key/indicator machine is in Power Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off.

  • Page 32

    No. Name Function [Interrupt] key/ Press to enter Interrupt mode. While the machine is indicator in Interrupt mode, the indicator on the [Interrupt] key lights up in green. To cancel Interrupt mode, press the [Interrupt] key again. [Stop] key Pressing the [Stop] key while copying, scanning or printing temporarily stops the operation.

  • Page 33

    No. Name Function [Mode Memory] Press to store the desired settings for copy, fax or scan operations. In addition, stored settings can be recalled. [Access] key If user authentication or account track settings have been applied, press the [Access] key after entering the user name and password (for user authentica- tion) or the account name and password (for account track) in order to log on to this machine.

  • Page 34: Touch Panel Screens, Home Screen

    Touch panel screens Home screen No. Indication Description Status Displays messages about the current operating sta- tus. [Fax] Press to enter Fax mode. For details, refer to the [Facsimile User’s Guide]. [Scan to E-mail] Press to enter Scan to E-mail mode. For details on the Scan to E-mail mode operations, refer to “Performing Scan to E-mail mode opera- tions”...

  • Page 35

    No. Indication Description [USB/HDD] Press to print files on a USB memory device. Press to print a print job saved on hard disk. [Status] Press to view information on consumables and devices. [Job] Press to check a print, transmission, reception or stored data job.

  • Page 36: Initial Copy Mode Screen

    Initial Copy mode screen No. Indication Description Number of cop- Indicates the specified number of copies. Copy mode Press to display the corresponding screen for speci- operations fying various settings. [Mode Check] Press to check the currently specified copy settings. Press to return to the home screen.

  • Page 37: Initial Scan To Folder Mode Screen

    Initial Scan to Folder mode screen No. Indication Description [Favorites] Press to display frequently used destinations. [Direct Input] Press to directly enter an address of the selected destination type. [Log] Press to specify a destination from the log. [Mode Check] Press to check the currently specified Scan to Folder mode settings.

  • Page 38: Initial Scan To E-mail Mode Screen, Initial Fax Mode Screen

    Initial Scan to E-mail mode screen No. Indication Description [Favorites] Press to display frequently used destinations. [Direct Input] Press to directly enter a destination address. [Log] Press to specify a destination from the log. [Mode Check] Press to check the currently specified Scan to E-mail mode settings.

  • Page 39: Job Screen

    Job screen No. Indication Description [Print] Press to display a screen listing the print jobs. [Send] Press to display a screen listing the transmission jobs. [Receive] Press to display a screen listing the reception jobs. [Active]/[Log] Press to display screens listing the jobs currently being performed or the job log.

  • Page 40: Status Screen

    Status screen No. Indication Description [Consumables] Press to display a screen showing the status of con- sumables. The percentages remaining for the consumables may be different from the actual amounts and should be used only as reference. [Device info.] Press to display a screen showing the information of devices.

  • Page 41: Usb/hdd Screen

    USB/HDD screen No. Indication Description [Proof/Print] Press to print a print job saved on hard disk. [User Name] Select a user. [External Mem- Press to print files on a USB memory device. ory] [File List] Select the file to be printed. In addition, print settings can be specified.

  • Page 42: Keys And Icons That Appear In The Screens

    Keys and icons that appear in the screens Icon Description If the screen has multiple pages, press [ ] or [ ] to select a dif- ferent page. If values appear between [ ] and [ ], the current page num- ber/total number of pages is indicated.

  • Page 43

    Icon Description Appears while printing with PC printing, received fax printing and report printing. Appears when using a G3 fax connection. Appears when there are documents queued for a timer trans- mission. Appears when there are fax documents received with memory reception or PC faxing.

  • Page 44: User Authentication And Account Track, With User Authentication, Device Authentication, External Server Authentication

    User authentication and account track If user authentication or account track settings have been specified on the machine, the user name or account name and the password must be entered in the Login screen in order to log on. The following procedures describe how to log on when user authentication or account track settings have been specified.

  • Page 45: Logging In Using The Authentication Device, With Account Track

    Logging in using the authentication device The following describes how to log in to this machine with IC card authentica- tion. To perform IC card authentication, register the information recorded in the IC card in advance. If an authentication failure recurs, the problem may be due to incorrect registration of IC card information.

  • Page 46: Utility Settings

    3Utility Settings...

  • Page 47: Accessibility]

    [Accessibility] From the [Accessibility] screen, various settings can be specified for the dis- played screens and the operation of control panel keys. Accessibility Key Repeat/ Time to Start Interval Key Interval Sound Set- Set All Enable tings Volume Operation Input Confir- Enable Confirmation mation Sound...

  • Page 48

    Completion Enable Preparation Volume Caution Low Caution Enable Sound Sound (Level 1) Volume Low Caution Enable Sound (Level 2) Volume Low Caution Enable Sound (Level 3) Volume Severe Enable Caution Sound Volume Touch Panel Adujstment Message Display Time Brightness [Accessibility]...

  • Page 49

    Press the [Utility/Counter] key. Press [Accessibility]. All factory default values are shown in bold. Item Description [Key Repeat /Interval] The length of time until the value begins to change after a button is held down and the length of time for the value to change can be specified.

  • Page 50

    [Successful Completion] Select if sounds are to be produced when an opera- tion or communication is completed successfully. [Operation Comple- Settings Enable : [ON] / [OFF] tion] Volume : [Low] / [Medium] / [High] Select whether sounds are produced when an opera- tion is completed successfully.

  • Page 51

    [Touch Panel Adujstment] If the touch panel buttons do not respond correctly, the position of buttons in the touch panel may not be correctly aligned with the position of the actual touch sensor and may need to be adjusted. Press the four check points ([+]) in the touch panel adjustment screen, making sure that a sound is produced with each, and then press the [Start] key.

  • Page 52: Meter Count]

    [Meter Count] From the [Meter Count] screen, the page count for each function and the total page count can be viewed. Meter Count Total Copy Print Scan Press the [Utility/Counter] key. Press [Meter Count]. Press [ ], [ ], [ ] or [ ] to display the desired information. Item Description [Total]...

  • Page 53: Address Registration]

    [Address Registration] From the [Address Registration] screen, E-mail and fax destinations can be registered and viewed. Address E-mail Mode Check Registration Mode Check Mode Check Press the [Utility/Counter] key. Press [Address Registration]. [Address Registration] does not appear if only account track settings have been specified and no user is logged on with an account.

  • Page 54

    Item Description [Fax] Fax destinations can be registered and viewed. For details on registering, refer to the [Facsimile User’s Guide]. [Mode Check] Press to view the details for the selected destina- tion. [New] Press to register a new destination. Specify settings for [No.], [Name], [Fax number], [Favorites], [Index] and [Line Settings].

  • Page 55: User Settings]

    [User Settings] From the [User Settings] screen, various settings are available to be changed by the user. User Settings Machine Language Settings Measurement Unit Setting Paper Tray Auto Tray Settings Switch Enable ATS/ Tray 1 Tray 2 Tray 3 Tray 4 ACS Level Scan to E-mail...

  • Page 56

    Scan JPEG Settings Compression Level Black Compression Level Default Scan Settings Default Tray Print Paper Paper Tray Settings Settings Settings Tray 1 Paper Size Custom Size Paper Type Tray 2 Paper Size Custom Size Paper Type Duplex Tray 3 Paper Size Copies Paper Type Collate...

  • Page 57

    Tray Mapping Tray Mapping Mode Logical Tray 0 Logical Tray 1 Logical Tray 2 Logical Tray 3 Logical Tray 4 Logical Tray 5 Logical Tray 6 Logical Tray 7 Logical Tray 8 Logical Tray 9 Print Reports Configura- tion Page Statistics Page Font List...

  • Page 58: Machine Settings]

    Fax Settings Remote RX Enabled Remote RX Default Fax Settings Display Fax Fax TX Activity Fax RX Press the [Utility/Counter] key. Press [User Settings]. [User Settings] is not displayed when the job log is full. [Machine Settings] All factory default values are shown in bold. Item Description [Language]...

  • Page 59

    [Paper Tray Settings] Specify paper tray settings. [Auto Tray Switch] Settings [ON] / [OFF] Select whether or not a paper tray loaded with paper of the same size is selected automati- cally when a paper tray that was selected man- ually becomes empty while printing copies.

  • Page 60: Copy Settings]

    [Copy Settings] All factory default values are shown in bold. Item Description [Auto Zoom for Combine] Settings [Yes] / [No] Select whether or not the zoom ratio is auto- matically adjusted when the [Auto] Paper set- ting and a Combine setting are selected. [Default Copy Settings] Settings [Factory Default] / [Current Set-...

  • Page 61: Scan Settings], Scan Settings

    [Scan Settings] All factory default values are shown in bold. Item Description [JPEG Compression Level] Settings [High Quality] / [Standard] / [High Compression] Select the compression method for saving an image in full color. [High Quality]: The data size will become large, but the image quality will be high.

  • Page 62: Print Settings]

    [Print Settings] All factory default values are shown in bold. Item Description [Paper Settings] Specify settings for the paper and paper trays. [Paper Tray Settings] Specify settings for the paper trays. [Default Tray] Settings [Tray 1] / [Tray 2] / [Tray 3] / [Tray 4] Select the paper tray that is given priority.

  • Page 63

    [Paper Size] Settings [Any] / [Letter] / [Legal] / [Execu- tive] / [A4] / [A5] / [A6] / [B5 (JIS)] / [B6] / [Govt Letter] / [Statement] / [Folio] / [SP Folio] / [UK Ouarto] / [Foolscap] / [Govt Legal] / [16K] / [4×6] / [Kai 16] / [Kai 32] / [Env C6] / [Env DL] / [Env Monarch] / [Env Chou#3] / [Env Chou#4] / [B5...

  • Page 64

    [Paper Type] Settings [Any] / [Plain Paper] / [Recycled] / [Thick 1] / [Thick 2] / [Label] / [Enve- lope] / [Postcard] / [Letterhead] / [Glossy 1] / [Glossy 2] / [1 Side Only] / [Special Paper] Select the type of paper loaded in the selected tray.

  • Page 65: Fax Settings]

    [Tray Mapping] Specify the Tray Mapping settings. [Tray Mapping Settings [ON] / [OFF] Mode] Select whether or not the Tray Mapping func- tion is used. [Logical Tray 0]- Settings [Physical Tray 1] / [Physical Tray [Logical Tray 9] 2] / [Physical Tray 3] For [Logical Tray 1], the default value is [Physical Tray 1].

  • Page 66: Admin Settings]

    [Admin Settings] From the Admin Settings screen, various settings are available to be changed by the machine administrator. In order to display the Admin Settings screen, the user must log on using the administrator password. Admin Settings Machine Sleep Time Settings Setting Date &...

  • Page 67

    Machine Device Name Settings Address Address Address Address Start Number Registration Book Book Number of Addresses List Output E-mail Start Number Number of Addresses List Output Start Number Number of Addresses List Output WebDAV Start Number Number of Addresses List Output Start Number Number of Addresses...

  • Page 68

    Internet Fax Start Number Number of Addresses List Output Group Start Number Number of Addresses List Output Program Start Number Number of Addresses List Output Start Number E-mail Number of Addresses List Output Start Number Number of Addresses List Output [Admin Settings] 3-23...

  • Page 69

    Start Number WebDAV Number of Addresses List Output Start Number Number of Addresses List Output Start Number Internet Fax Number of Addresses List Output Address Start Number Book Number of Addresses List Output Group Start Number Address Number of Addresses List Output 3-24 [Admin Settings]...

  • Page 70

    Authentica- User List Dis- tion Setting play Setting Logout Confirmation Display Card Authen- tication Ethernet TCP/IP Enable IP Address Subnet Mask Gateway DHCP BOOTP ARP/PING HTTP Telnet Bonjour Dynamic RAW Port Enable Bidirectional [Admin Settings] 3-25...

  • Page 71

    SMTP SNMP WSD Print IPSec IP Address Permit Filter Access Deny Access IPv6 Enable Auto Setting Link Local Global Address Gateway Address Netware AppleTalk Network Speed IEEE802. 1X Binary Division 3-26 [Admin Settings]...

  • Page 72

    S/MIME S/MIME Comm.Setting Enabled Digital Signature Encryption Method Auto. Obtain Certificates Print S/MIME Information External Memory Print Job Timeout Copy Settings Specify Tray When APS Paper Priority Print Settings Startup Page Setting Auto Continue Paper Default Paper Size Paper Custom Size Width Length Paper Type...

  • Page 73

    Hold Job Timeout Quality Color Mode Settings Brightness Halftone Image Printing Text Printing Graphics Printing Edge Image Enhancement Printing Text Printing Graphics Printing Edge Strength Economy Print PCL Settings Contrast Image RGB Source Printing RGB Intent RGB Gray Text Printing RGB Source RGB Intent RGB Gray...

  • Page 74

    Graphics RGB Source Printing RGB Intent RGB Gray PS Settings RGB Source Image Printing RGB Intent RGB Gray Destination Profile Text Printing RGB Source RGB Intent RGB Gray Destination Profile Graphics RGB Source Printing RGB Intent RGB Gray Destination Profile Simulation Simulation Profile...

  • Page 75

    Gradation Tone Adjustment Calibration AIDC Process CMYK Cyan Density Highlight Middle Shadow Magenta Highlight Middle Shadow Yellow Highlight Middle Shadow Black Highlight Middle Shadow 3-30 [Admin Settings]...

  • Page 76

    Color Separation Emulation Default Emulation Wait Timeout Print PS Errors PS Protocol Auto Trapping Black Overprint CR/LF Mapping Line/Page Font Number Font Setting Pitch Size Symbol Set Digital Signature Print XPS Errors Fax Settings Sender Sender Settings Sender Fax [Admin Settings] 3-31...

  • Page 77

    Header Header/ Position Footer Settings Fax TX Header Name Footer Position PB/DP Comm. Settings RX Mode Number of RX Call Rings Redial Redial Interval Line Monitor Line Monitor Volume Ring Pattern Manual RX V.34 OFF 3-32 [Admin Settings]...

  • Page 78

    Inch Paper Function Priority Settings Paper Priority Print Paper Size Tray Selection for RX Print Min. Reduction for RX Print Print Separate Fax Pages Duplex Print(RX) Fax Function F-Code TX Settings Dest. Check Display Func. Confirm Addr (TX) Confirm Addr (Register) Restrict Fax Restrict Fax...

  • Page 79

    Closed Net- Enable work RX Password Password Forward TX Forward TX Settings Setting Forwarding Address Forward & Print Remote RX Remote RX Settings Enabled Remote RX PC-Fax RX PC-Fax RX Settings Setting PC-Fax RX Print Nighttime RX Night Fax RX Settings Print Night RX...

  • Page 80

    TX Reserve PC-Fax TX Error Report Broadcast Report Broadcast Result Report TX Result Report Screen I-Fax RX Error Report List Print Fax Setup Pg Fax Target Fax Factory Default Fax Image initialized Print Menu Maintenance Event Log Menu Halftone 64 Cyan 64 Magenta 64 Yellow 64...

  • Page 81

    Halftone 256 Cyan 256 Magenta 256 Yellow 256 Black 256 Gradation Activity Report Scan Send Report Print Scan Event Printer Plain Paper Leading Adjustment Edge Adjustment Thick 1 Thick 2 Envelope Side Edge Tray 1 Adjustment Tray 2 Tray 3 Tray 4 3-36 [Admin Settings]...

  • Page 82

    Left ADJ Tray 1 Duplex Tray 2 Tray 3 Tray 4 Simplex Pass Plain Paper 2nd Image Transfer Current Thick 1 Thick 2 Postcard Envelope Label Glossy 1 Glossy 2 Manual Plain Paper Duplex Thick 1 Thick 2 Postcard Envelope Label [Admin Settings] 3-37...

  • Page 83

    Glossy 1 Glossy 2 Cyan Thick Paper Image Density Magenta Yellow Black Monochrome Density Adj. Fine Line AIDC Mode Thick Mode Engine Engine DipSW DipSW 1 Engine DipSW 2 Engine DipSW 3 ~~~~~~~~~~~~~~~~ Engine DipSW 26 Engine DipSW 27 Engine DipSW 28 3-38 [Admin Settings]...

  • Page 84

    Main Scan Main Scan Adjust Page Scan Adjust Yellow Value Magenta Cyan Supplies Consumables Tranfer Belt Replace Unit Transfer Roller Unit Fusing Unit Folder Auto Del Settings Interval Auto Document Delete Time Document Hold Setting Security Administrator Settings Password Security Password Details Rules...

  • Page 85

    Enhanced Security Mode HDD Settings Check HDD Capacity Overwrite All Mode Data Execute Low-level Format Restore Restore Defaults NetWork Restore System Restore All HDD Format User Area (Print) User Area (Scan) Paper Empty Tray 1 Tray 2 Tray 3 Tray 4 Restriction Code Settings Press the [Utility/Counter] key.

  • Page 86

    Type in the administrator password (default:12345678). If the administrator password (default:12345678) is incorrectly entered three times, machine operations are locked. If this occurs, turn the machine off, then on again. Press [OK]. [Machine Settings] All factory default values are shown in bold. Item Description [Sleep Time Setting]...

  • Page 87

    [Daylight Saving Time] Specify settings for daylight saving time. [Enable] Settings [ON] / [OFF] Select whether or not the machine’s internal clock observes daylight saving time. If [ON] is selected, the specified time offset from the current time appears. [Offset] Settings 1 to 150 (Default: 60) Specify the length of time applied for daylight...

  • Page 88: Administrator Registration], Administrator Registration

    [Administrator Registration] Item Description [Administrator Registration] Specify administrator information. [Name] Specify the name of the administrator. [Extension No.] Specify the extension number for the adminis- trator. [E-mail Address] Specify the E-mail address for the administra- tor. This is the From address for E-mail messages sent from this machine and the address where machine status notifications will be sent.

  • Page 89: Authentication Setting], Authentication Setting

    [Group] Specify settings for printing the list of group destinations. [Start Number]: Specify the starting group des- tination number. [Number of Addresses]: Specify the number of group destinations. [List Output]: Prints the list of group destina- tions. [Program] Specify settings for printing the list of program destinations.

  • Page 90: Ethernet]

    [Ethernet] All factory default values are shown in bold. Item Description [TCP/IP] Specify network settings for the machine. [Enable] Settings [ON] / [OFF] Select the setting for connecting to this machine through a network. If [OFF] is selected, the TCP/IP parameters do not appear.

  • Page 91

    [Telnet] Settings [Enable] / [Disable] Select whether or not to enable Telnet trans- missions. [Bonjour] Settings [Enable] / [Disable] Select whether or not to enable Bonjour. [Dynamic DNS] Settings [Enable] / [Disable] Select whether or not to enable Dynamic DNS. [IPP] Settings [Enable] / [Disable]...

  • Page 92

    [IPv6] Specify IPv6 settings. [Enable] Settings [ON] / [OFF] Select whether or not to enable IPv6. [Auto Setting] Settings [Enable] / [Disable] Select whether or not to enable the IPv6 auto setting. [Link Local] Displays the link-local address. [Global Address] Displays the global address.

  • Page 93: External Memory Print], External Memory Print, Job Timeout

    [Auto. Obtain Certifi- Settings [Yes] / [No] cates] Select whether or not to automatically obtain certificates. [Print S/MIME Informa- Settings [Yes] / [No] tion] Select whether or not to print S/MIME informa- tion. [External Memory Print] Description Settings [Enable] / [Disable] Select whether or not to enable the External Memory Print function.

  • Page 94

    [Print Settings] All factory default values are shown in bold. Item Description [Startup Page Setting] Settings [ON] / [OFF] Select whether or not a startup page is printed when the machine is turned on. [Auto Continue] Settings [ON] / [OFF] Select whether or not printing continues when a size error occurs during printing.

  • Page 95

    [Paper] Specify settings for the paper used for printing. [Default Paper] Specify settings for the paper that is normally used. [Paper Size] Settings [Letter] / [Legal] / [Executive] / [A4] / [A5] / [A6] / [B5 (JIS)] / [B6] / [Govt Letter] / [Statement] / [Folio] / [SP Folio] / [UK Quarto] / [Foolscap] / [Govt Legal] / [16K] / [4×6] / [Kai 16]...

  • Page 96

    [Hold Job Timeout] Settings [Disable] / [1 Hour] / [4 Hours] / [1 Day] / [1 Week] Specify the length of time until print jobs saved on the hard disk are deleted. If [Disable] is selected, print jobs are not deleted at a specific time.

  • Page 97

    [Graphics Printing] Settings [Line Art] / [Detail] / [Smooth] Select how halftones in graphics are repro- duced. [Line Art]: Halftones are reproduced with high precision. [Detail]: Halftones are reproduced with detail. [Smooth]: Halftones are reproduced with smoothness. [Edge Enhancement] Select how edges in images, text and graphics are emphasized.

  • Page 98

    [Economy Print] Settings [ON] / [OFF] Select whether to print graphics with a reduced density by reducing the amount of toner that is used. [ON]: The amount of toner used is reduced when printing. [OFF]: The amount of toner used is not reduced when printing.

  • Page 99

    [Text Printing] Specify settings for RGB text data. [RGB Source] Settings [Device Color] / [sRGB] Select the color space for RGB text data. If [Device Color] is selected, no color space is specified. RGB source profiles downloaded with Down- load Manager or PageScope Web Connection are available as RGB Source.

  • Page 100

    [RGB Gray] Settings [Bk=CMYK Gray=CMYK] / [Bk=K Gray=K] / [Bk=K Gray=CMYK] Select how black and grays are reproduced in RGB graphics data. [Bk=CMYK Gray=CMYK]: Black is reproduced using the CMYK colors. [Bk=K Gray=K]: Black and gray are reproduced using black only. [Bk=K Gray=CMYK]: Black is reproduced using only black.

  • Page 101

    [RGB Gray] Settings [Bk=CMYK Gray=CMYK] / [Bk=K Gray=K] / [Bk=K Gray=CMYK] Select how black and grays are reproduced in RGB image data. [Bk=CMYK Gray=CMYK]: Black is reproduced using the CMYK colors. [Bk=K Gray=K]: Black and gray are reproduced using black only. [Bk=K Gray=CMYK]: Black is reproduced using only black.

  • Page 102

    [RGB Intent] Settings [Vivid] / [Photographic] / [Relative Color] / [Absolute Color] Select the characteristic applied when convert- ing RGB text data to CMYK data. [Vivid]: A vivid output is produced. [Photographic]: A brighter output is produced. [Relative Color]: Relative color is applied to the RGB source profile.

  • Page 103

    [Graphics Printing] Specify settings for RGB graphics data. [RGB Source] Settings [Device Color] / [sRGB] / [AppleRGB] / [AdobeRGB1998] / [ColorMatchRGB] / [BlueAdjus- tRGB] Select the color space for RGB graphics data. If [Device Color] is selected, no color space is specified.

  • Page 104

    [Destination Pro- Settings [Auto] file] Select the destination profile. [Auto]: A destination profile that the machine automatically adapts is selected based on a combination of the specified color matching, halftones and other profiles. Destination profiles downloaded with Down- load Manager or PageScope Web Connection are available as Destination Profile.

  • Page 105

    [Gradation Adjustment] Specify settings for gradation level adjust- ments. [Tone Calibration] Settings [ON] / [OFF] [ON]: Image adjustments are applied. [OFF]: Image adjustments are not applied. [AIDC Process] Settings [Execute] / [Cancel] [Execute]: Image adjustments are performed immediately. [Cancel]: Image adjustments are not per- formed.

  • Page 106

    [PS] Specify settings for PostScript errors and data transmissions. [Wait Timeout] Settings 0 to 300 (Default: 0) Specify the time until an error is determined to be a PostScript error. If [0] is selected, no timeout is performed. [Print PS Errors] Settings [ON] / [OFF] Select whether or not an error page is printed...

  • Page 107

    [Font Setting] Specify font settings for the PCL language. [Font Number] Settings 0 to 102 (Default: 000) Specify the default font in the PCL language. The font numbers that appear correspond to the PCL font list. For details on printing the font list, refer to “[Print Settings]”...

  • Page 108

    [XPS] Specify XPS settings. [Digital Signature] Settings [Enable] / [Disable] Select whether or not to enable XPS digital sig- natures. [Enable]: XPS digital signatures are enabled. [Disable]: XPS digital signatures are disabled. [Print XPS Errors] Settings [ON] / [OFF] Select whether or not an error report is printed after an XPS error has occurred.

  • Page 109

    [Halftone 256] Settings [Print] / [Cancel] Prints the halftone pattern using a 100% den- sity for each CMYK color. [Cyan 256]/ [Magenta 256]/ [Yellow 256]/ [Black 256] [Gradation] Settings [Print] / [Cancel] Prints the gradation pattern. [Activity Report] Settings [Print] / [Cancel] Prints the communications activity report.

  • Page 110

    [Tray2] Settings -15 to 15 Adjust the left margin of media fed from Tray 2 for simplex (single-sided) printing. [Tray3] Settings -15 to 15 Adjust the left margin of media fed from Tray 3 for simplex (single-sided) printing. [Tray4] Settings -15 to 15 Adjust the left margin of media fed from Tray 4 for simplex (single-sided) printing.

  • Page 111

    [Thick 2] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for simplex (single-sided) printing of Thick 2 paper. [Postcard] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for simplex (single-sided) printing of postcards. [Envelope] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC)

  • Page 112

    [Envelope] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for duplex (double-sided) printing of envelopes. [Label] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for duplex (double-sided) printing of labels. [Glossy 1] Settings -8 to 7 Adjust the 2nd image transfer output (ATVC) for duplex (double-sided) printing of Glossy 1 media.

  • Page 113

    [AIDC Mode] Settings [Mode 1] / [Mode 2] Select the AIDC operation mode. [Mode 1]: Standard mode [Mode 2]: Low mode [Thick Mode] Settings [Quality Mode] / [Speed Mode] In order to prevent toner from clogging within the developer unit as a result of it being driven at half-speed, select the timing for driving the developer unit at full speed for a fixed length of time when thick paper is being fed.

  • Page 114: Folder Settings], Folder Settings

    [Scan Adjust Value] Specify color adjustments for yellow, magenta and cyan. [Yellow] Settings -42 to 42 (Default: 0) Finely adjust the ratio of yellow in the main scanning direction. [Magenta] Settings -42 to 42 (Default: 0) Finely adjust the ratio of magenta in the main scanning direction.

  • Page 115: Security Settings], Security Settings

    [Security Settings] All factory default values are shown in bold. Item Description [Administrator Password] Settings [12345678] Change the administrator password. Specify the administrator password as a 0 to 8 digit number. If password rules have been applied, an 8-digit password must be specified. If the administrator password is incorrectly entered three times, machine operations are locked.

  • Page 116

    [Disable Job History Settings [ON] / [OFF] Display] Select whether or not to display the communi- cation log. If [ON] is selected, the communica- tion log is not displayed. [Restrict Scan to USB] Settings [Allow] / [Restrict] Select whether or not to prohibit the Scan to USB function.

  • Page 117

    [Mode] Settings [Mode 1] / [Mode 2] / [Mode 3] / [Mode 4] / [Mode 5] / [Mode 6] / [Mode 7] / [Mode 8] Select the method for overwriting the data on the hard disk. [Mode 1]: Overwritten with 0x00 [Mode 2]: Overwritten with 1-byte random num- bers Overwritten with 1-byte random num-...

  • Page 118

    [Execute] Press to delete all data on the hard disk by overwriting it, and then press [OK]. Perform this operation when disposing of this machine. While the data is being deleted by being overwritten, do not use the power switch to turn the machine off and on.

  • Page 119: Changing The Administrator Password, Limitations Of The Password Rules, Passwords Regulated By The Password Rules

    Changing the administrator password The following procedure describes how to change the administrator pass- word. Press [Administrator Password]. Press [Password] (top). Type in the current administrator password, and then press [OK]. Press [Password] (bottom). Type in the new administrator password, and then press [OK]. Press [OK].

  • Page 120: Conditions Of The Password Rules, Enhanced Security Settings, Required Settings

    Conditions of the password rules – Specify a password of 8 or more digits. – Uppercase and lowercase letters are differentiated. – Half-width symbols are used. The use of symbols such as the quota- tion mark ("), plus sign (+) and spaces are limited with some settings. –...

  • Page 121: Changed Settings

    Changed settings For increased security, the following settings are set when enhanced security settings are applied. A changed setting cannot be changed when [Enhanced Security Mode] is set to [OFF]. If password rules have been applied, a password that does not meet the conditions of the password rules is considered a failed attempt during authentication.

  • Page 122: Restore Defaults], Restore Defaults, Hdd Format

    [Restore Defaults] Item Description [Restore Network] Resets the network settings to their defaults. After this is pressed, the printer is automatically restarted. [Restore System] Resets the system settings to their defaults. After this is pressed, the printer is automatically restarted. [Restore All] Resets all settings to their defaults.

  • Page 123: Paper Empty], Paper Empty, Restriction Code Settings

    [Paper Empty] All factory default values are shown in bold. Item Description [Tray 1] Settings [ON] / [OFF] Select whether or not a message appears when Tray 1 has run out of paper. [Tray 2] Settings [ON] / [OFF] Select whether or not a message appears when Tray 2 has run out of paper.

  • Page 124: Media Handling

    4Media Handling...

  • Page 125: Print Media

    Print Media Specifications Media Media Size Tray* Duplex Copy Scan Inch Millimeter Letter 8.5 × 11.0 215.9 × 279.4 1/2/3/4 Yes Letter Plus 8.5 × 215.9 × 322.3 1/2 12.69 Government 8.0 × 10.5 203.2 × 266.7 1/2 letter Legal 8.5 ×...

  • Page 126

    Media Media Size Tray* Duplex Copy Scan Inch Millimeter Envelope You #6 7.5 × 190.5 × 98.4 3.875 Envelope DL 8.7 × 4.3 220.0 × 110.0 1 Envelope C6 6.4 × 4.5 162.0 × 114.0 1 Envelope You #2 6.4 × 4.5 162.0 ×...

  • Page 127: Types, Plain Paper (recycled Paper)

    Types Keep media on a flat, level surface in its original wrapper until it is time to load it. Before printing a large number of copies on special paper (other than plain paper), perform a trial print to check the quality of the print result. Plain Paper (Recycled Paper) Capacity Tray 1...

  • Page 128: Thick Stock

    Keep media between 15% and 85% relative humidity. Toner does not adhere well to moist or wet media. Layered Adhesive Folded, creased, curled, embossed, warped, or wrinkled Perforated, three-hole punched, or torn Too slick, too coarse, or too textured Different in texture (roughness) on the front and back Too thin or too thick Stuck together with static electricity Composed of foil or gilt;...

  • Page 129: Envelope

    Envelope Print on the front (address) side only. Some parts of the envelope consist of three layers of paper—the front, back, and flap. Anything printed in these lay- ered regions may be lost or faded. You can print continuously with envelope. However, this could affect the media feed, depending on the media quality and printing environment.

  • Page 130: Label

    Label A sheet of labels consists of a face sheet (the printing surface), adhesive, and a carrier sheet: The face sheet must follow the plain paper specification. The face sheet surface must cover the entire carrier sheet, and no adhe- sive should come through on the surface.

  • Page 131: Letterhead

    Are precut or perforated OK to use Do not use Shiny backed paper Full-page labels (uncut) Letterhead You can print continuously with letterhead. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time. Check your application documentation for more information on printing letterhead.

  • Page 132: Glossy Media

    Orientation Tray 1 Face down Tray 2 Face up Driver Postcard Media Type Duplexing Not supported Use postcards that are Approved for laser printing DO NOT use postcards that are Coated Designed for inkjet printers Precut or perforated Preprinted or multicolored If the postcard is warped, press on the warped area before putting it in the tray 1/2.

  • Page 133: Single Side Only

    Orientation Tray 1 Face down Tray 2 Face up Driver Glossy 1 (100–128 g/m Media Type Glossy 2 (129–158 g/m Weight 100 to 158 g/m Duplexing Not supported Single Side Only Print on the single side only. You can print continuously with single side only paper. However, this could affect the media feed, depending on the media quality and printing environ- ment.

  • Page 134: Special Paper

    Special Paper You can print continuously with special paper. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time. Select this setting when special paper, for example, high-quality paper, is loaded as plain paper with a weight of 60–90 g/m².

  • Page 135: Printable Area

    Printable Area The printable area on all media sizes is up to 4.2 mm (0.165") from the edges of the media. Each media size has a specific image- Printable able area, the maximum area on which Area the printer can print clearly and without distortion.

  • Page 136: Envelopes, Page Margins

    Envelopes Envelopes can only be printed on their front sides (side where the recipient’s address is written). In addition, printing on the front side in the area overlap- ping the back flap cannot be guaranteed. The location of this area differs depending on the envelope type.

  • Page 137: Loading Media, How Do I Load Media, Tray 1 (manual Feed Tray)

    Loading Media How do I load media? Note Do not mix media of different types and sizes, as this will cause media misfeeds or machine trouble. Note Paper edges are sharp and may cause injuries. When refilling media, first remove any media remaining in the tray. Stack it with the new media, even the edges, then reload it.

  • Page 138

    Slide the media guides to pro- vide more space between them. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place. Load the paper face down in the tray. Loading Media 4-15...

  • Page 139: Other Media

    Do not load so much paper that the top of the stack is higher than the maximum limit guide. Up to 100 sheets (80 g/m ) of plain paper can be loaded into the tray at one time. Slide the media guides against the edges of the paper.

  • Page 140: Loading Envelopes

    Loading Envelopes Open Tray 1. Slide the media guides to pro- vide more space between them. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place. Loading Media 4-17...

  • Page 141

    Load the envelopes flap side up in the tray. Before loading enve- lopes, press them down to make sure that all air is removed, and make sure that the folds of the flaps are firmly pressed; other- wise the envelopes may become wrinkled or a media misfeed may occur.

  • Page 142: Loading Label Sheets/letterhead/postcards/thick Stock And Glossy Media

    Select [Copy]/[Paper]/[Tray 1]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also. Loading Label Sheets/Letterhead/Postcards/Thick Stock and Glossy Media Open Tray 1. Slide the media guides to pro- vide more space between them.

  • Page 143

    Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place. Load the media face down in the tray. Up to 20 sheets can be loaded into the tray at one time. Slide the media guides against the edges of the media.

  • Page 144: Loading Plain Paper, Single Side Only And Special Paper

    Tray 2 Loading Plain Paper, Single Side Only and Special Paper Pull out Tray 2. Press down the media pressure plate to lock it into place. Slide the media guides to pro- vide more space between them. Loading Media 4-21...

  • Page 145

    Turn the paper selection dial to select the size of paper to be loaded. Load the paper face up in the tray. Do not load above the mark. Up to 250 sheets (80 g/m ) of plain paper can be loaded into the tray at one time.

  • Page 146

    Slide the media guides against the edges of the paper. Close Tray 2. Select [Copy]/[Paper]/[Tray 2]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5. Loading Media 4-23...

  • Page 147

    Loading Label Sheets/Letterhead/Postcards/Thick Stock and Glossy Media Pull out Tray 2. Press down the media pressure plate to lock it into place. Slide the media guides to pro- vide more space between them. 4-24 Loading Media...

  • Page 148

    Turn the paper selection dial to select the size of paper to be loaded. Load the paper face up in the tray. Up to 20 sheets can be loaded into the tray at one time. Loading Media 4-25...

  • Page 149

    Slide the media guides against the edges of the paper. Close Tray 2. Select [Copy]/[Paper]/[Tray 2]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5. 4-26 Loading Media...

  • Page 150: Tray 3/4 (optional Lower Feeder Unit), Tray 3/4 (optional Lower Feeder Unit)

    Tray 3/4 (Optional Lower Feeder Unit) Loading Plain Paper, Single Side Only and Special Paper Pull out Tray 3 or Tray 4. Press down the media pressure plate to lock it into place. Slide the media guides to pro- vide more space between them. Loading Media 4-27...

  • Page 151

    Load the paper face up in the tray. Do not load above the mark. Up to 500 sheets (80 g/m ) of plain paper can be loaded into the tray at one time. Slide the media guides against the edges of the paper. 4-28 Loading Media...

  • Page 152

    Close Tray 3 or Tray 4. Select [Copy]/[Paper]/[Tray 3]/[Change Tray Set]/[Paper Size] and [Paper Type] in the configuration menu, and then select the setting for the size and type of paper that are loaded. See also “[Paper]” on page 7-5. Loading Media 4-29...

  • Page 153: About Duplex Printing, How Do I Autoduplex

    About Duplex Printing Duplex (double-sided) printing can be done with this printer, which has the duplex unit built in as a standard. If the paper has low opacity (high translu- cency), then the printed data from one side of the page will show through to the other side.

  • Page 154

    If [Long Edge (Bottom)] is selected, the pages will be laid out to flip at the bottom. In addition, if [Booklet] is selected, autoduplex printing is performed. The following Order settings are available when [Booklet] is selected. If [Left Binding] is selected, the pages can be folded as a left-bound booklet.

  • Page 155: Output Tray

    Output Tray All media is fed out facing down into the output tray of the machine. This tray has a capacity of approximately 250 sheets (A4/Letter) of 80 g/m paper. If the media is stacked too high in the output tray, your machine may experience media misfeeds, excessive media curl, or static buildup.

  • Page 156: Media Storage

    Media Storage Keep media on a flat, level surface in its original wrapper until it is time to load it. Media that has been stored for a long time out of its packaging may dry up too much and cause misfeeding. If media has been removed from its wrapper, place it in its original pack- aging and store in a cool, dark place on a level surface.

  • Page 157: Original Media, Documents That Can Be Placed On The Original Glass

    Original Media Specifications Documents that can be placed on the original glass The following types of documents can be placed on the original glass. Document type Sheets, books, three-dimensional object Document size Maximum size : Legal Copy and Scan : 30–216 30–356 mm ×...

  • Page 158

    Do not load the following types of documents into the ADF. Documents containing pages of different sizes Wrinkled, folded, curled, or torn documents Highly translucent or transparent documents, such as overhead transpar- encies or diazo photosensitive paper Coated documents such as carbon-backed paper Documents printed on paper thicker than 128 g/m²...

  • Page 159: Loading A Document, Placing A Document On The Original Glass

    Loading a Document Placing a document on the original glass Lift to open the ADF cover. Position the document on the original glass. Document Align the document with the arrow on the left side toward the rear of the machine. 4-36 Loading a Document...

  • Page 160: Loading A Document Into The Adf

    Gently close the ADF cover. Loading a document into the ADF Put the document into the ADF Document document feed tray face up. Before loading a docu- ment into the ADF, check that no document pages remain on the original glass.

  • Page 161

    4-38 Loading a Document...

  • Page 162: Using The Printer Driver

    5Using the Printer Driver...

  • Page 163: Windows Server 2008 R2/7/vista/server 2008/xp Server 2003/2000, Selecting Driver Options/defaults

    Selecting Driver Options/Defaults (for Windows) Before you start working with your printer, you are advised to verify/change the default driver settings. Also, in case you have options installed, you should “declare” the options in the driver. Windows Server 2008 R2/7/Vista/Server 2008/XP/Server 2003/2000 Choose the driver’s properties as follows: –...

  • Page 164

    The [Acquire Device Information] is available only if bi-directional communication is available with the printer; otherwise it is grayed out. If Windows Server 2008 R2/7/Vista/Server 2008 is being used, [Acquire Device Information] can also be clicked when the machine is connected via USB. From the [Device Option] list, select an option, one at a time, and then select [Installed] or [None] from the [Setting] menu.

  • Page 165

    Uninstalling the Printer Driver (for Windows) This section describes how to uninstall the printer driver if necessary. Windows Server 2008 R2/7/Vista/Server 2008/XP/Server 2003/2000 Close all applications. Choose the Uninstall Program as follows: – (Windows Server 2008 R2/7/Vista/Server 2008/XP/Server 2003) From the [Start] menu, choose [All programs], , [C350], and then [Uninstall Printer Driver].

  • Page 166: Windows 7/server 2008 R2, Windows 7/server 2008 R, Windows Vista/server, Windows Xp/server

    Displaying Printer Driver Settings (for Windows) Windows 7/Server 2008 R2 From the [Start] menu, choose [Devices and Printers] to display the [Devices and Printers] directory. Right-click the PCL6, PS or XPS printer icon, and then click [Printing Preferences]. Windows Vista/Server 2008 From the [Start] menu, click [Control Panel], then [Hardware and Sound], and then click [Printers] to open the Printers directory.

  • Page 167: Using The Postscript, Pcl And Xps Printer Driver, Common Buttons, Favorite Setting

    Using the Postscript, PCL and XPS Printer Driver Common Buttons The buttons described below appear on each tab. [OK] Click to exit the Properties dialog box, saving any changes made. [Cancel] Click to exit the Properties dialog box without saving any changes made. [Apply] Click to save all changes without exiting the Properties dialog box.

  • Page 168: Printer View], Printer View, Paper View, Quality View, Printer Information

    [Printer View] Click the button to display an image of the printer in the figure area. When this button is clicked, it changes to the [Paper View] button (when a tab other than the [Quality] tab is selected) or the [Quality View] button (when the [Quality] tab is selected).

  • Page 169: Basic] Tab, My Tab

    Specify the PostScript output method Specify whether or not the error messages of a print job are printed Print a mirror image Specify whether or not the application can directly output PostScript data [My Tab] [My Tab] allows you to Display the most frequently used functions (from each tab) whose settings are often changed Add or remove displayed functions by clicking [Edit My Tab].

  • Page 170: Layout] Tab, Cover Mode] Tab, Stamp/composition] Tab

    To display a list of jobs saved with a [Job Retention] setting, press [USB/HDD] in the home screen, and then press [Proof/Print]. Print the document by selecting the job in the list. The password must be entered if one has been specified for the job. [Layout] Tab The [Layout] Tab allows you to Print several pages of a document on the same page (N in 1 printing)

  • Page 171: Quality] Tab

    Print a frame around watermarks Print transparent (shaded) watermarks Print the watermark on only the first page Print the watermark repeatedly throughout the all pages The [Copy Protect] function prevents unauthorized copying. The document is printed with the specified text or pattern in the back- ground.

  • Page 172: Other] Tab

    Print using the printer’s fonts (PCL and Postscript printer driver only) Control the tones of an image (Contrast) (PCL printer driver only) Specify the image compression method (PCL printer driver only) Select whether or not Auto Trapping function is used (Postscript printer driver only) Specify the Black Over Print function (Postscript printer driver only) [Other] Tab...

  • Page 173

    5-12 Using the Postscript, PCL and XPS Printer Driver...

  • Page 174

    6Proof/Print, External memory and ID & Print functions...

  • Page 175: Proof/print, Printing A Job Saved On The Hard Disk

    Proof/Print Print jobs saved on hard disk can be printed or deleted. If [Store Job], [Print and Hold], [Secured Job] or [Proof then Print] was selected for [Job Retention] in the printer driver, the job file is saved on the hard disk. Printing a job saved on the hard disk In the home screen, press [USB/HDD].

  • Page 176: External Memory, Printing From A Connected Usb Memory Device

    External Memory PDF, XPS, JPEG and TIFF files saved on USB memory devices can be printed by plugging the USB memory device into the machine. Printing from a connected USB memory device Plug the USB memory device into the USB HOST port. appears at the bottom of the screen.

  • Page 177: Selecting The Type Of Files To Be Displayed, Printing Simultaneously With Log-in

    Selecting the type of files to be displayed In the home screen, press [USB/HDD]. Press [External Memory]. Press [File Type]. Select the type of files to be displayed. Press [OK]. ID & Print If a job is printed on this machine with user authentication through the printer driver using the registered user or public user privilege, it is saved as an ID &...

  • Page 178: Deleting A Job

    Deleting a job Specify a name and password for [User Name] and [Password]. – For [User Name], the name can be specified either by directly typing it in or selecting from a list. Press [Access Basic Screen]. Press [Login]. This authenticates the user and returns to the home screen. In the home screen, press [USB/HDD].

  • Page 179

    ID & Print...

  • Page 180: Performing Copy Mode Operations

    7Performing Copy mode operations...

  • Page 181: Basic Copy Operation

    Basic copy operation The general procedure for making copies is described below. In the home screen, press [Copy]. When the [Start (Color)] or [Start (B&W)] key is pressed in the home screen, the job can be copied with the defaults. Place the document on the origi- nal glass or load it into the ADF.

  • Page 182

    Type]” on page 7-9. For details on specifying color settings, refer to “[Color Mode]” on page 7-9. For details on specifying Finishing settings, refer to “[Finishing]” on page 7-10. For details on performing the Proof Copy operation, refer to “[Proof Copy]”...

  • Page 183: Original Size]

    For details on copying using stored settings, refer to “Copy programs” on page 8-3. A document containing pages of different sizes can be loaded into the ADF. For details on copying documents with pages of different sizes, refer to “[Original Size]” on page 7-4. [Original Size] The document size can be specified.

  • Page 184: Paper]

    [Paper] The size and type of the paper to be printed on can be selected, and the size and type settings for the paper loaded into each paper tray can be changed. The paper size can be selected automatically according to the document size or it can be specified manually.

  • Page 185: Zoom]

    [Zoom] The image size for the document can be enlarged or reduced. Item Description [+]/[-] Specify the zoom ratio of the copy (25.0% to 400.0%). With documents loaded into the ADF, the zoom ratio can be set between 25% and 200%. [Set Zoom] The various preset zoom ratios and the zoom ratio for the [Minimal] setting can be changed.

  • Page 186: Duplex/combine]

    [Duplex/Combine] Whether the scanned document and the printed copy are printed on just one side or both sides can be specified. In addition, document images of multiple pages (2 or 4 pages) can be combined and printed on a single page. Item Description [Duplex]...

  • Page 187: Density]

    Item Description [Binding Position] Specify the binding positions for the document and the copies. [Orig. Binding Posi- Select [Left Bind], [Right Bind], [Top Bind] or tion] [Auto] as the binding position for the document. If the binding position for the document is set to [Auto], the binding position is set at the left or at the top.

  • Page 188: Original Type]

    [Original Type] Select the document quality (text or image documents). Item Description [Text] Select this setting when copying documents con- taining only text. [Text/Photo] Select this setting when copying documents con- taining both text and photos. Black text, color text and shading are automatically recognized, and the most appropriate image pro- cessing is performed.

  • Page 189: Finishing], Proof Copy, Proof Copy Operation

    [Finishing] Specify any settings for finishing outputted copies. Item Description [Sort] Select this setting when making multiple copies of documents containing multiple pages so that they will be automatically separated into sets of the full document. [Group] Select this setting when making multiple copies of documents containing multiple pages so that they will be automatically separated into sets of each page.

  • Page 190: Separate Scan], Separate Scan

    Press [ON]. Press [OK]. Press the [Start (Color)] key or the [Start (B&W)] key. A single proof copy is printed. Check the proof copy. If the proof copy was printed as desired, continue with step 9. Using the keypad, the number of copies can be changed. To print another proof copy, press [Proof Copy].

  • Page 191: Scanning The Document In Separate Batches

    Scanning the document in separate batches Do not load more pages into the ADF than the maximum number of pages allowed, otherwise a document misfeed or damage to the docu- ment may occur. When sorting or making double-sided or combined copies using the original glass, instead of using the Separate Scan operation, the docu- ment can be scanned as a multiple-page document.

  • Page 192: Id Copy]

    [ID Copy] The back and front of a card, such as an insurance card, driver’s license or business card, can be scanned separately and printed together on a single page. With the ID Copy operation, the zoom ratio is set to 100%. The paper sizes that are available for copying are Letter, Legal and The card can only be placed on the original glass.

  • Page 193: Paper Margin]

    [Paper Margin] Copies can be printed with a binding margin so they can easily be stored in filing binders. Item Description [+]/[-] Specify the width of the binding margin between 0.1 mm and 20.0 mm (0.001 inches and 0.787 inches). [None] Select this setting to leave no binding margin.

  • Page 194: Image Quality]

    [Image Quality] The quality can be adjusted for the document to be scanned. Item Description [Background removal] Adjust the background density when copying docu- ments with a colored background (such as newspa- pers or recycled paper) or thin documents where the back side is visible from the front side.

  • Page 195

    7-16 [Image Quality]...

  • Page 196: Additional Copy Operations

    8Additional copy operations...

  • Page 197: Interrupting A Copy Job

    Interrupting a copy job The current jobs can be temporarily interrupted so a document can be copied with different copy settings. This is convenient for quickly making a copy. The [Interrupt] key cannot be pressed while a document is being scanned.

  • Page 198: Copy Programs, Storing A Copy Program, Deleting A Copy Program

    Copy programs Frequently used copy settings can be stored together as a program to easily be recalled later. Storing a copy program A maximum of 15 copy programs can be stored. In the home screen, press [Copy]. Specify the copy settings. Press the [Mode Memory] key.

  • Page 199: Copying Using Stored Settings (copy Programs), Copying Using Stored Settings (copy Programs)

    Copying using stored settings (copy programs) In the home screen, press [Copy]. Place the document on the original glass or load it into the ADF. For details on positioning the document, refer to “Placing a document on the original glass” on page 4-36 and “Loading a document into the ADF”...

  • Page 200: Scanning From A Computer Application

    9Scanning From a Computer Application...

  • Page 201: Basic Scanning Operation

    Basic Scanning Operation Documents can be scanned from a computer connected to this machine via a network. Scanning settings can be specified and the scanning operation can be performed from TWAIN- or WIA-compatible applications. From the scan- ner driver, a preview can be displayed and various adjustments, such as the size of the scan area, can be specified.

  • Page 202: Windows Twain Driver Settings

    Windows TWAIN Driver Settings Mode settings [Mode Settings] Select [Basic Mode] for specifying basic settings, or select [Advanced Mode] for specifying detailed settings. The settings that can be specified differ for each mode. When [Basic Mode] is selected The following parameters can be set when [Basic Mode] is selected. [Help] icon Click to display Help information.

  • Page 203: When [advanced Mode] Is Selected

    If the [Rotate back side] check box is selected, the back side of the image is rotated 180° and scanned. (Applies only if [ADF (2-sided)] is selected.) [Image size] Shows the data size of the scan image. [Close] Click to close the TWAIN driver window. [Prescan] Click to begin scanning a preview image.

  • Page 204

    [Resolution] Specify the resolution. [Scale] Specify the enlargement or reduction ratio for the selected area. If the resolution is set at 1200 × 1200dpi or higher, a setting larger than 100% cannot be specified. Scanning Mode Select [Auto] or [Manual]. When [Manual] is selected, a tab appears so that detailed settings can be specified, for example, for [Brightness/Contrast], [Fil- ter], [Curves], [Levels], [Color Balance], and [Hue/Saturation].

  • Page 205

    [Zoom Prescan] icon Click to rescan the area selected in the preview window and enlarge it to fit the window. [Mirror] icon Click to display a mirror image of the preview image. [Tone Reversal] icon Click to reverse the colors of the preview image. [Clear] icon Click to erase the preview image.

  • Page 206: Windows Wia Driver Settings

    Windows WIA Driver Settings [Paper source] Select the paper source. [Color picture] Select this setting when scanning in color. [Grayscale picture] Select this setting when scanning in grayscale. [Black and white picture or text] Select this setting when scanning in black and white. [Custom Settings] Select this setting when scanning with [Adjust the quality of the scanned pic- ture] settings applied.

  • Page 207: Macintosh Twain Driver Settings

    Macintosh TWAIN Driver Settings Mode settings [Mode Settings] Select [Basic Mode] for specifying basic settings, or select [Advanced Mode] for specifying detailed settings. The settings that can be specified differ for each mode. When [Basic Mode] is selected The following parameters can be set when [Basic Mode] is selected. [Help] icon Click to display Help information.

  • Page 208

    If the [Rotate back side] check box is selected, the back side of the image is rotated 180° and scanned. (Applies only if [ADF (2-sided)] is selected.) [Image size] Shows the data size of the scan image. [Close] Click to close the TWAIN driver window. [Prescan] Click to begin scanning a preview image.

  • Page 209

    [Resolution] Specify the resolution. [Scale] Specify the enlargement or reduction ratio for the selected area. If the resolution is set at 1200 × 1200dpi or higher, a setting larger than 100% cannot be specified. [Scanning Mode] Select [Auto] or [Manual]. When [Manual] is selected, a tab appears so that detailed settings can be specified, for example, for [Brightness/Contrast], [Fil- ter], [Curves], [Levels], [Color Balance], and [Hue/Saturation].

  • Page 210

    [Zoom Prescan] icon Click to rescan the area selected in the preview window and enlarge it to fit the window. [Mirror] icon Click to display a mirror image of the preview image. [Tone Reversal] icon Click to reverse the colors of the preview image. [Clear] icon Click to erase the preview image.

  • Page 211: Using A Web Service, Settings Required To Use A Web Service

    Using a Web Service The scan command can be sent from a computer (Windows 7/Vista/Server 2008) on the network or this machine can scan using a specified operation, and the scan data can be sent to a computer. The settings that must be spec- ified in advance on the computer are described below.

  • Page 212: Specifying The Scan Command From A Computer (web Service)

    Specifying the scan command from a computer (Web Service) A computer can send the scan command to this machine, then receive the scan data. As an example, the procedure for scanning from the Windows Photo Gallery is described below. The scan command can also be sent from this machine, where the data will be saved.

  • Page 213

    9-14 Using a Web Service...

  • Page 214: Scanning With The Machine

    1Scanning with the machine...

  • Page 215: Initial Settings, Useful Functions

    Initial settings This machine is equipped with scanning functions for saving data on this machine’s hard disk or on a USB memory device, and with network scanning functions for sending scanned image data through the network with E-mail transmissions, FTP transmissions, SMB transmissions, WebDAV transmis- sions and Web Service transmissions.

  • Page 216: Performing Scan To E-mail Mode Operations, Basic Scan To E-mail Operation

    Performing Scan to E-mail mode operations Basic Scan to E-mail operation The basic procedure for the Scan to E-mail operation, which sends scan data with an E-mail transmission, is described below. Press [Scan to E-mail] to display the initial Scan to E-mail mode screen. Place the document in the ADF or on the original glass.

  • Page 217: Specifying Document Settings

    This machine cannot automatically detect the size of an original docu- ment that will be scanned. Before scanning the document, specify its size. If the size of the original document is not correctly specified, some parts of the image may be lost. For details on specifying the size of an original document, refer to “[Original Size]”...

  • Page 218

    [Original Size] Specify the size of the document that is to be sent. Item Description [Standard Size] Select the size of the document. Select [Letter/Legal] to scan a document con- taining different page sizes. [Custom Size] Specify the size of the document if it is a non-standard size.

  • Page 219: Original Settings]- [original Direction]

    [Original Settings]- [Original Direction] Specify the orientation of the document. Item Description [Top] Select this setting when the document is loaded with its top edge at the top. [Bottom] Select this setting when the document is loaded with its top edge at the bottom. [Left] Select this setting when the document is loaded with its top edge at the left (at the right when...

  • Page 220: Color Mode]

    [Color Mode] Select whether the document will be scanned in color or black and white. Item Description [Color] [ON] Select this setting to automatically detect the color of the document and scan it with the corresponding setting. [OFF] Select this setting to scan in full color. [Monochrome] [Gray Scale] Select this setting for documents with...

  • Page 221: Specifying Scan Settings

    Specifying scan settings The [Background/Density], [Resolution] and [File Settings] parameters avail- able from the [Settings] screen can be used to specify scan settings. [Background/Density] Specify the appropriate image quality settings for the document. Item Description [Background Removal] Select the density of the background color at which documents with a background color are to be scanned.

  • Page 222: File Settings]-[file Type]

    [File Settings]-[File Type] Select the file format for the scan data to be saved. Item Description [PDF] Select this setting to save the data in the PDF format. [Compact PDF] Select this setting to save the data compressed more than with the PDF format. [TIFF] Select this setting to save data in the TIFF for- mat.

  • Page 223: File Settings]-[pdf Encrypt]

    [File Settings]-[PDF Encrypt] Specify the encryption settings when [PDF] or [Compact PDF] is selected. Item Description [Encryption [Yes] Select this setting to enable encryption. Level] After selecting this setting, set the encryp- tion level to [Low], [Middle] or [High]. [No] Select this setting to disable encryption.

  • Page 224

    Item Description [Details] If encryption has been enabled, detailed permission settings can be specified. This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Select whether to allow the data to be Allowed] printed ([Allow]), to prohibit printing ([Restrict]), or to allow printing only at a...

  • Page 225: Specifying Communication Settings, Binary Division, E-mail Encryption, Send Use Signature

    Specifying communication settings The [Communication] parameters available from the [Settings] screen can be used to specify settings for E-mail transmissions. [Binary Division] Select whether or not transmission data is divided. Item Description [ON] Select this setting to divide transmission data. [OFF] Select this setting to not divide transmission data.

  • Page 226

    Item Description [From] Specify the sender’s address. Select [Administrator E-mail Addr.] or [User Address], or type it in directly. [Body] Type in the body text for the E-mail message. Performing Scan to E-mail mode operations 10-13...

  • Page 227: Specifying Destinations

    Specifying destinations Use any of the following methods to specify destinations. “Selecting from registered destinations” on page 10-27 “Directly typing in the address” on page 10-29 “Selecting from the log” on page 10-32 Selecting from registered destinations An address book destination or group destination can be selected from those previously registered on the machine.

  • Page 228: Selecting By Searching For A Destination Type Or Name

    Select the destination, and then press [OK]. To specify multiple destinations, specify all destinations where the data is to be sent. Selecting by searching for a destination type or name Destinations can be selected by searching for their type or name. In the initial Scan to E-mail mode screen, press Press [Search].

  • Page 229: Selecting A Program Destination

    Select the destination from the list, and then press the [Start] key. Only one destination can be selected from the log. The only destinations that appear in the log are those specified after pressing [Direct Input]. In addition, destinations specified with broadcast transmissions do not appear in the log.

  • Page 230: Performing Scan To Folder Mode Operations, Basic Scan To Folder Operation

    Performing Scan to Folder mode operations Basic Scan to Folder operation The basic procedure for the Scan to Folder operation, which sends scan data to the machine’s hard disk, a USB memory device or to a folder on the net- work, is described below.

  • Page 231

    Place the document in the ADF or on the original glass. – For details on loading the original document, refer to “Loading a Docu- ment” on page 4-36. If the document contains more pages than can be loaded into the ADF, set [Settings] - [Original Settings] - [Separate Scan] to [ON] so that the document can be divided and scanned separately.

  • Page 232

    If the memory becomes full while the document is being scanned, scanning cannot continue. To send the document pages that have already been scanned, press the [Start] key. To stop the transmission, press the [Stop] key. To check a scan job, press [Job], and then press [Save] in the [Log] screen.

  • Page 233

    Specifying document settings The [Simplex/Duplex], [Original Size], [Original Settings], [Color Mode] and [Original Type] parameters available from the [Settings] screen can be used to specify document settings. [Simplex/Duplex] Select whether double-sided documents are to be scanned when the ADF is used.

  • Page 234: Original Settings]-[separate Scan]

    [Original Settings]-[Separate Scan] A document can be divided and scanned separately. The scan operation can be divided into several sessions, for example, when the document contains more pages than can be loaded into the ADF or when the original glass is being used to scan a document containing multiple pages, and then all scanned pages can be sent as a single document.

  • Page 235: Original Settings]- [orig. Binding Position]

    [Original Settings]- [Orig. Binding Position] Specify the binding position when scanning a double-sided document using the ADF. The orientation of the back sides of the pages differs depending on whether the double-sided document will be bound at the top or at the left. Item Description [Left Bind]...

  • Page 236

    [Original Type] Select the appropriate image quality setting according to the content of the document. Item Description [Text] Select this setting when scanning documents containing only text. [Text/Photo] Select this setting when scanning documents containing a combination of text and photos. [Photo] Select this setting when scanning documents containing only photos.

  • Page 237: Resolution]

    [Resolution] Select the resolution at which the document is to be scanned. Item Description [150×150dpi] Select this setting to scan the document at 150 × 150 dpi. [200×200dpi] Select this setting to scan the document at 200 × 200 dpi. [300×300dpi] Select this setting to scan the document at 300 ×...

  • Page 238: File Settings]-[scan Setting]

    [File Settings]-[Scan Setting] Select whether the data is divided into individual pages or multi-page data is created when multiple pages are scanned. Item Description [Single Page] Select this setting to save the data divided into individual pages. [Multi Page] Select this setting to save the scan as multi-page data.

  • Page 239: Specifying The Document Name

    [Details] If encryption has been enabled, detailed permis- sion settings can be specified. This appears only if [Encryption Level] is set to [Yes] and a password has been specified for [Document Permissions]. [Printing Select whether to allow the data to be printed Allowed] ([Allow]), to prohibit printing ([Restrict]), or to allow printing only at a low resolution ([Low Resolution]).

  • Page 240

    Specifying communication settings The [Communication] parameters available from the [Settings] screen can be used to specify settings for sending job completion notifications by E-mail. [URL Notification] Description Settings [ON] / [OFF] Specify whether or not notifications of completion of a job are to be sent by E-mail.

  • Page 241: Selecting From The Favorites List

    Selecting from the Favorites list When destinations are registered, they can be specified as [Favorites]. As a default, the [Favorites] destination list appears when the initial Scan to Folder mode screen is displayed. Select a destination from the list. To specify multiple destinations for a broad- cast transmission, specify all destinations where the data is to be sent.

  • Page 242: Directly Typing In The Address, With [ftp, With [pc(smb)

    Directly typing in the address To specify a destination that is not registered with the machine, directly type in the address. With [FTP] In the initial Scan to Folder mode screen, press [Direct Input]. Press [FTP]. Specify settings for [Host Name], [File Path], [User Name] and [Password] for the destination computer.

  • Page 243: With [webdav], With [webdav, With [usb Memory

    If [Admin Settings] - [Security Settings] - [Security Details] - [Manual Destination Input] is set to [Restrict], an address cannot be directly typed in. For details on [Manual Destination Input], refer to “[Security Settings]” on page 3-70. With [WebDAV] In the initial Scan to Folder mode screen, press [Direct Input]. Press [WebDAV].

  • Page 244: With [hdd], With [hdd, With [web Service Settings

    If [Admin Settings] - [Security Settings] - [Security Details] - [Restrict Scan to USB] is set to [Restrict], [USB Memory] is not available. For details on [Restrict Scan to USB], refer to “[Security Settings]” on page 3-70. With a USB Memory transmission, only one destination can be speci- fied.

  • Page 245: Selecting From The Log

    If [Admin Settings] - [Security Settings] - [Security Details] - [Manual Destination Input] is set to [Restrict], an address cannot be directly typed in. For details on [Manual Destination Input], refer to “[Security Settings]” on page 3-70. With a Web Service transmission, only one destination can be speci- fied.

  • Page 246

    Press the [Start] key. – Press the [Start (Color)] key to scan in color, or press the [Start (B&W)] key to scan in black and white. Specifying destinations 10-33...

  • Page 247: Registering Destinations, Destination Registration, Address Book

    Registering destinations Destination registration By registering destinations where scan data is frequently sent, recipients can be recalled allowing a data to easily be sent. With this machine, address book destinations, group destinations and program destinations can be registered. Address Book The information for destinations (E-mail addresses and computer folders, etc.) where data is frequently sent can be registered.

  • Page 248: Registering An Address Book Destination

    Registering an address book destination The procedure for registering an address book destination for scan data is described below. E-mail address book destinations can be registered from the control panel of this machine or from PageScope Web Connection. The following procedure describes how to register from the control panel of this machine.

  • Page 249: Registering Address Book (smb Transmission), Registering Address Book (smb Transmission), Registering A Program Destination

    [Favorites] For frequently used destinations, set to [ON]. This displays the destination in the [Favorites] list, allowing it to be found more easily. [Index] Select the index characters that will be used to search for the destination. Press [OK]. Registering Address Book (SMB transmission) Press the [Utility/Counter] key.

  • Page 250

    Program destinations can be registered from the control panel of this machine or from PageScope Web Connection. The following procedure describes how to register from the control panel of this machine. For details on registering from PageScope Web Connection, refer to the [Reference Guide].

  • Page 251

    10-38 Registering destinations...

  • Page 252: Replacing Consumables

    Replacing Consumables...

  • Page 253

    Replacing Consumables Note Failure to follow instructions as outlined in this manual could result in voiding your warranty. Note If the toner has run out or the time to replace the transfer belt unit has been reached, an error message appears. Refer to “Error messages” on page 13-39.

  • Page 254

    Refer to the following URL for recycling information. US: http://kmbs.konicaminolta.us/content/environment/cleanplanetm- cpp.html Europe: http://cleanplanet.konicaminolta.eu/ Other regions: printer.konicaminolta.com Note The use of non-genuine toner cartridges may result in unstable performance. In addition, any damage caused by the use of non-genuine toner cartridges is not covered by the warranty, even if it occurs during the warranty period.

  • Page 255

    When replacing a toner cartridge, refer to the following table. For optimum print quality and performance, use only approved toner cartridges for your specific machine type, as listed in the table below. You can find your machine type and the toner cartridge part numbers on the consum- ables reorder label inside the front cover your machine.

  • Page 256

    Level during handling and storage. Do not turn cartridges upside down; the toner inside the cartridges may become caked or unequally distributed. Away from salty air and corrosive gases such as aerosols. Replacing Consumables 11-5...

  • Page 257: Replacing A Toner Cartridge

    Replacing a Toner Cartridge Note Be careful not to spill toner while replacing a toner cartridge. If toner spills, immediately wipe it off with a soft, dry cloth. When the toner is empty, the message [Replace Toner (x)] appears in the touch panel.

  • Page 258

    Pull the front lever of the color toner cartridge indicated to the Y M C K left. The replacement procedure for the toner cartridge is the same for all colors (yellow: Y, magenta: M, cyan: C, and black: K). The following instructions show the procedure to replace the toner cartridge (Y).

  • Page 259

    Remove the toner cartridge from the bag. Shake the cartridge to distribute the toner. 3 × Peel off the protective film from the right side of the toner car- tridge. 11-8 Replacing Consumables...

  • Page 260

    Make sure that the toner car- tridge is the same color as the machine compartment, and then insert the toner cartridge into the machine. Fully insert the toner car- tridge. Pull the lever to the right to lock it in place. The front lever should be securely returned to its original position;...

  • Page 261

    Close the front cover. When closing the front cover, press the area of the cover with small pro- jections. 11-10 Replacing Consumables...

  • Page 262: Replacing A Imaging Unit

    Replacing a Imaging Unit When replacing a imaging unit, refer to the following table. For optimum print quality and performance, use only approved imaging units for your specific machine type, as listed in the table below. You can find your machine type and the imaging unit part numbers on the consumables reorder label inside the front cover your machine.

  • Page 263

    If the messages [Replace Imaging Unit] appear, replace the specified imaging unit. As an example, the procedure for replacing the black imaging unit is described below. Check the message window to see which color imaging unit needs replac- ing. Open the machine’s front cover. Pull the front lever of the color Y M C K toner cartridge indicated to the...

  • Page 264

    Grab the handle of the toner car- tridge to be removed, and then pull out the cartridge. Do not tilt removed toner car- tridge, otherwise toner may spill. Pull up the waste toner bottle to unlock it. Grab the left and right handles of the waste toner bottle, and then slowly pull out the bottle.

  • Page 265

    While pressing down the area marked “Push” on the imaging unit to be replaced, slide the unit completely out of the machine. The following instructions show the procedure to replace the imaging unit (K). Note Dispose of the used imaging unit according to your local regulations. Do not burn the imaging unit.

  • Page 266

    Hold the imaging unit with both hands, and then shake it twice as shown in the illustration. Do not grab the bottom of the bag; otherwise, the imaging unit may be damaged, resulting in decreased print quality. Remove the protective cover from the imaging unit.

  • Page 267

    Remove the paper from the imaging unit. Remove the protective cover from the imaging unit. Make sure that the new imaging unit to be installed is the same color as the machine compart- ment, and then install the imag- ing unit in the machine. Press in on the waste toner bot- tle until it locks into place.

  • Page 268

    Make sure that the toner car- tridge is the same color as the machine compartment, and then insert the toner cartridge into the machine. Fully insert the toner car- tridge. Pull the lever to the right to lock it in place. The front lever should be securely returned to its original position;...

  • Page 269

    Close the front cover. When closing the front cover, press the area of the cover with small pro- jections. 11-18 Replacing Consumables...

  • Page 270: Replacing The Waste Toner Bottle

    Replacing the Waste Toner Bottle When the waste toner bottle becomes full, the message [Waste Toner Box Full] appears in the message window. The machine stops and will not start again until the waste toner bottle is replaced. Open the machine’s front cover. Pull up the waste toner bottle to unlock it.

  • Page 271

    Grab the left and right handles of the waste toner bottle, and then slowly pull out the bottle. Do not tilt removed waste toner box, otherwise waste toner may spill. Remove the new waste toner bottle from its packaging. Insert the used waste toner bottle into the plastic bag included in the box, and then box it Note Dispose of the used waste toner bottle according to your local...

  • Page 272

    Close the front cover. When closing the front cover, press the area of the cover with small pro- jections. If the waste toner bottle is not fully inserted, the front cover cannot be closed. Replacing Consumables 11-21...

  • Page 273: Replacing The Transfer Roller

    Replacing the Transfer Roller When the time to replace the transfer roller is reached, the message [Replace transfer roller unit.] appears. Printing can continue even after this message appears; however, since the print quality is reduced, the transfer roller should be replaced immediately.

  • Page 274

    While continuing to press the levers, remove the transfer roller. Prepare a new transfer roller. While pressing the levers, insert the shaft of the transfer roller into the bearings. Move the levers away from you until it snaps into place. Replacing Consumables 11-23...

  • Page 275: Replacing The Transfer Belt Unit

    Close the right door. Reset the counter in the [Admin Settings]/[Maintenance Menu]/[Supplies]/ [Consumables Replace]/[Transfer Roller Unit] menu. Replacing the Transfer Belt Unit When the time to replace the transfer belt unit is reached, the message [Replace image transfer belt.] appears. Printing can continue even after this message appears;...

  • Page 276

    Open the machine’s front cover. Remove the all toner cartridges, all imaging units and waste toner bottle. For details on removing the toner cartridges, imaging units or waste toner bottle, refer to “Replacing a Toner Car- tridge” on page 11-6 or “Replacing a Imaging Unit”...

  • Page 277

    Pull the lever, and then open the right door. Before opening the right door, fold up Tray 1. Remove the top part of the right door. Insert the protective sheet into the unit in the direction of the arrow until it stops. 11-26 Replacing Consumables...

  • Page 278

    Push down the guides. Hold the handles, and then care- fully pull out the transfer belt unit. Be sure to keep the transfer belt level; other- wise, the transfer belt may be scratched. Prepare a new transfer belt unit. Be careful not to touch the surface of the belt.

  • Page 279

    Remove the protective cover from the new transfer belt unit. Insert the new transfer belt unit along the rails. Fully insert it until it locks into place. Be sure to keep the transfer belt level; other- wise, the transfer belt may be scratched.

  • Page 280

    Pull out the protective sheet. Install the top part of the right door. Close the right door. Replacing Consumables 11-29...

  • Page 281

    Install the all toner cartridges, all imaging units and waste toner bottle. For details on installing the toner cartridges, imaging units or waste toner bottle, refer to “Replacing a Toner Car- tridge” on page 11-6 or “Replacing a Imaging Unit” on page 11-11. Close the front cover.

  • Page 282

    Reconnect the power cord, and turn on the machine. Reset the counter in the [Admin Settings]/[Maintenance Menu]/[Supplies]/ [Consumables Replace]/[Transfer Belt Unit] menu. Replacing Consumables 11-31...

  • Page 283: Replacing The Backup Battery

    Replacing the Backup Battery When the backup battery is at its end of life, the machine’s date and time can- not be retained. Follow the procedure described below to replace the backup battery. Note Only use the coin-shaped 3V lithium battery CR2032. It’s very important to protect the machine controller board and any associated circuit boards from electrostatic damage.

  • Page 284

    Using a coin, remove a screw. Open the cover. Remove the hook, and then remove the backup battery. Replacing Consumables 11-33...

  • Page 285

    Remove the hook, and then insert a new backup battery. When inserting the new backup battery, be sure that the + side faces tow- erd the left. Risk of explosion if bat- tery is replaced by an incorrect type. Dispose of used batteries according to your local regulations.

  • Page 286: Replacing The Fuser Unit

    Replacing the Fuser Unit When the time to replace the fuser unit is reached, the message [Replace fusing unit.] appears. Printing can continue even after this message appears; however, since the print quality is reduced, the fuser unit should be replaced immediately Turn off the machine.

  • Page 287

    Pull down the 2 levers. Remove the fuser unit. Prepare a new fuser unit. Be careful not to touch the surface of the fuser roller. 11-36 Replacing Consumables...

  • Page 288

    Lift up the 2 levers. Remove the packing material. Push down the 2 levers. Replacing Consumables 11-37...

  • Page 289

    Pull down the 2 levers of a new fuser unit. Insert the fuser unit until it locks into place. Lift up the 2 levers. 11-38 Replacing Consumables...

  • Page 290

    Close the fuser unit cover. Close the right door. If the door cannot be closed, check that the fuser unit is fully inserted. Reset the counter in the [Admin Settings]/[Maintenance Menu]/[Supplies]/ [Consumables Replace]/[Fusing Unit] menu. Replacing Consumables 11-39...

  • Page 291: Antistatic Protection

    Antistatic Protection Note It’s very important to protect the printer controller board from electrostatic damage while performing any task involving the controller board. Turn off all power switches first. If an antistatic wrist strap is provided in your printer option kit, attach one end of it to your wrist and the other end to the bare metal chassis on the back of your printer.

  • Page 292: Maintenance

    Maintenance...

  • Page 293: Maintaining The Machine

    Maintaining the machine CAUTION Read all caution and warning labels carefully, making sure to follow any instructions contained in them. These labels are located on the inside of the machine’s covers and the interior of the machine body. Handle the machine with care to preserve its life. Abuse handling may cause damage and void your warranty.

  • Page 294

    Do not cover the machine immediately after using it. Turn it off and wait until it cools down. Do not leave the machine’s covers open for any length of time, especially in well-lit places; light may damage the imaging units. Do not open the machine during printing.

  • Page 295: Cleaning The Machine

    Cleaning the machine CAUTION Be sure to turn off the machine and unplug the power cord before cleaning. Exterior Control Panel Ventilation Grill Machine Exterior Original Cover Pad Original Glass 12-4 Cleaning the machine...

  • Page 296: Media Rollers, Cleaning The Media Feed Rollers (manual Feed Tray)

    Media Rollers The accumulation of paper dust and other debris on the media rollers can cause media-feeding problems. Cleaning the Media Feed Rollers (Manual Feed Tray) Open Tray 1. Press down on the center of the paper-lifting plate until the left and right locking tabs (white) lock into place.

  • Page 297

    Clean the media feed rollers by wiping them with a soft, dry cloth. Close the tray. 12-6 Cleaning the machine...

  • Page 298: Cleaning The Media Feed Rollers For Tray 2/3/4

    Cleaning the Media Feed Rollers for Tray 2/3/4 Pull out the tray. Clean the media feed rollers by wiping them with a soft, dry cloth. Close the tray. Cleaning the machine 12-7...

  • Page 299: Cleaning The Media Transfer Rollers For Tray 3/4

    Cleaning the Media Transfer Rollers for Tray 3/4 Open the right side cover of Tray 3 or Tray 4. Before opening the right side cover of Tray 3 or Tray 4, fold up Tray 1. Clean the media transfer rollers by wiping them with a soft, dry cloth.

  • Page 300: Cleaning The Media Feed Rollers For The Adf

    Cleaning the Media Feed Rollers for the ADF Open the ADF feed cover. Clean the media feed rollers by wiping them with a soft, dry cloth. Close the ADF feed cover. Cleaning the machine 12-9...

  • Page 301: Cleaning The Laser Lens

    Cleaning the Laser Lens This machine is constructed with four laser lenses. Clean all lenses as described below. The laser lens cleaning tool should be attached to the inside of the tray 2. Pull out the tray 2. Remove the cover. Since the cover will be used later, do not return it to its original position.

  • Page 302

    Close the tray 2. Open the machine’s front cover. Remove the waste toner bottle and the toner cartridge and imaging unit for the color of laser lens to be cleaned. For details on removing the toner cartridge, imaging unit or waste toner bottle, refer to “Replacing a Toner Car- tridge”...

  • Page 303

    Insert the laser lens cleaning tool into the imaging unit open- ing, pull it out, and then repeat this back and forth movement 2 or 3 times. Install the removed toner car- tridge, imaging unit and waste toner bottle. For details on installing the toner cartridge, imaging unit or waste toner bottle, refer to “Replacing a Toner Car-...

  • Page 304

    Return the laser lens cleaning tool to its holder on the inside of the tray 2. Close the cover. Close the tray 2. Clean between each of the laser lenses in the same way. The laser lens cleaning tool is included with the machine. Safely store the laser lens cleaning tool so that it will not be lost.

  • Page 305

    12-14 Cleaning the machine...

  • Page 306: Troubleshooting

    Troubleshooting...

  • Page 307

    Introduction This chapter provides information to aid you in resolving machine problems you may encounter, or at least guide you to the proper sources for help. Printing the configuration page page 13-2 Unlocking the Scanner page 13-3 Preventing media misfeeds page 13-4 Understanding the media path page 13-5...

  • Page 308: Unlocking The Scanner

    Unlocking the Scanner Lift open the ADF cover. Move the scanner lock lever to Close the ADF cover. Turn off the machine, and then turn it on again. Unlocking the Scanner 13-3...

  • Page 309: Preventing Media Misfeeds

    Preventing Media Misfeeds Make sure that... Media matches the machine specifications. Media is flat, especially on the leading edge. The machine is on a hard, flat, level surface. You store media in a dry location away from moisture and humidity. You always adjust the media guides in the tray after inserting the media (a guide that is not properly adjusted can cause poor print quality, media mis- feeds, and machine damage).

  • Page 310: Understanding The Media Path

    Understanding the Media Path Understanding media path will help you locate media misfeeds 1 ADF media feed rollers 2 Document feed tray 3 Document output tray 4 Fuser unit 10 Print head unit 5 Duplex 11 Imaging unit 6 Tray 1 (Manual feed tray) 12 Transfer belt unit 7 Tray 4 (optional lower feeder unit) 13 Toner cartridge 8 Tray 3 (optional lower feeder unit) 14 Output tray...

  • Page 311: Clearing Media Misfeeds, Media Misfeed Indications

    Clearing Media Misfeeds To avoid damage, always remove misfed media gently, without tearing it. Any piece of media left in the machine, whether large or small, can obstruct the media path and cause further misfeeds. Do not reload media that has misfed. Note The image is not fixed on the media before the fusing process.

  • Page 312: Clearing A Media Misfeed In Tray 2, Clearing A Media Misfeed In Tray

    Clearing a Media Misfeed in Tray 2 Pull the lever, and then open the right door. Before opening the right door, fold up Tray 1. Carefully pull out the misfed media. Clearing Media Misfeeds 13-7...

  • Page 313

    CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched.

  • Page 314

    Close the right side door. Pull out Tray 2, and then remove all media from the tray. Fan the media you removed and then align it well. Clearing Media Misfeeds 13-9...

  • Page 315

    Load the media face up in Tray 2. Make sure that the media is flat. Do not load paper above the mark. Slide the media guides against the edges of the paper. Close Tray 2. 13-10 Clearing Media Misfeeds...

  • Page 316: Clearing A Media Misfeed In Tray 3/4

    Clearing a Media Misfeed in Tray 3/4 Open the right side cover of Tray 3 or Tray 4. Before opening the right side cover of Tray 3 or Tray 4, fold up Tray 1. Carefully pull out the misfed media. Close the right side cover of Tray 3 or Tray 4.

  • Page 317

    Pull out Tray 3 or Tray 4, and then remove all paper from the tray. Fan the paper you removed and then align it well. Load the paper face up in Tray 3 or Tray 4. Make sure that the paper is flat. Do not load paper above the mark.

  • Page 318: Clearing A Media Misfeed From The Adf

    Clearing a Media Misfeed from the ADF Open the ADF feed cover. Remove the document from the ADF document feed tray. Lift to open the ADF cover. Clearing Media Misfeeds 13-13...

  • Page 319

    Remove any misfed media. Close the ADF cover. Close the ADF feed cover. 13-14 Clearing Media Misfeeds...

  • Page 320: Clearing A Media Misfeed From The Duplex

    Clearing a Media Misfeed from the Duplex Pull the lever, and then open the right door. Before opening the right door, fold up Tray 1. Carefully pull out the misfed media. Close the right door. Clearing Media Misfeeds 13-15...

  • Page 321: Clearing A Media Misfeed From The Fuser Unit

    Clearing a Media Misfeed from the Fuser Unit Pull the lever, and then open the right door. Before opening the right door, fold up Tray 1. Lift up the 2 levers. Open the fuser unit cover. 13-16 Clearing Media Misfeeds...

  • Page 322

    Carefully pull out the misfed media. If the misfed media cannot be removed by pulling it down, pull it from the top of the fuser unit. Clearing Media Misfeeds 13-17...

  • Page 323

    CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched.

  • Page 324

    Close the fuser unit cover. Push down the 2 levers. Close the right door. Clearing Media Misfeeds 13-19...

  • Page 325: Transfer Roller

    Clearing a Media Misfeed from Tray 1 (Manual Feed Tray) and Transfer Roller Pull the lever, and then open the right door. Before opening the right door, fold up Tray 1. Carefully pull out the misfed media. 13-20 Clearing Media Misfeeds...

  • Page 326

    CAUTION The area around the fuser unit is extremely hot. Touching anything other than the indicated levers may result in burns. If you get burned, immediately cool the skin under cold water, and then seek professional medical attention. Note Decreased print quality may result if the surface of the image transfer belt or the transfer roller is touched.

  • Page 327

    Close the right door. 13-22 Clearing Media Misfeeds...

  • Page 328: Solving Problems With Media Misfeeds

    Solving Problems with Media Misfeeds Frequent misfeeds in any area indicate that area should be checked, repaired, or cleaned. Repeated misfeeds may also happen if you’re using unsupported print media or original media. Symptom Cause Solution Several The front edges of Remove the media and even up the sheets go the media are not...

  • Page 329

    Symptom Cause Solution Media is mis- The loaded document Load the correct document. For details fed in the does not meet the on the documents that can be loaded, ADF. specifications. refer to “Documents that can be loaded into the ADF” on page 4-34. The loaded document Load the document so that it does not exceeds the maxi-...

  • Page 330

    Symptom Cause Solution The recommended Load the label sheets according to the label sheet is facing manufacturer’s instructions. the wrong way in Tray Envelopes are facing Load the envelopes in Tray 1 with the the wrong way in Tray flaps facing up. If the flaps are on the long edge, load the envelopes with the flap edge toward the machine and the flap side...

  • Page 331: Solving Other Problems

    Solving Other Problems Symptom Cause Solution Machine The power cord is not Turn off the machine, confirm that the power is not correctly plugged into power cord is correctly plugged into the outlet. the outlet, and then turn on the machine.

  • Page 332

    Symptom Cause Solution Printing from [External Memory Press the [Utility/Counter] key, and a USB mem- Print] is set to [Dis- then set [Admin Settings] - [External ory device is able]. Memory Print] to [Enable]. not possible. The file format (file Only files with the format (extension) extension) is not one for JPEG, TIFF, XPS or PDF can be...

  • Page 333

    Symptom Cause Solution Not all pages A different user acci- Try printing the remaining pages. print. dentally canceled the job. The tray is empty. Check that the tray is loaded with media, in place, and secure. A document is printed Print the overlay file using a suitable with an overlay file printer driver.

  • Page 334

    Symptom Cause Solution With N-up on Both the printer driver For N-up on multiple copies, choose multiple cop- and the application Collate only in the printer driver’s Basic ies, the out- have been set for col- Tab. Do not set collation in the applica- put is lation.

  • Page 335

    Symptom Cause Solution Data was An error message is Handle according to the message dis- sent to the displayed in the mes- played. machine, but sage window. it doesn’t A job may be can- Click the User Authentication button in print.

  • Page 336: Solving Problems With Printing Quality

    Solving Problems with Printing Quality Symptom Cause Solution Nothing is One or more of the Remove the toner cartridges and printed, or toner cartridges may check if any is damaged. there are be defective. blank spots One or more of the Remove the imaging units and check on the imaging units may be...

  • Page 337

    Symptom Cause Solution Image is too Laser lens is dirty. Clean the laser lens. light; there is The copy density is Select a darker copy density. low image set too light. density. The media is moist Remove the moist media and replace from humidity.

  • Page 338

    Symptom Cause Solution Image is One or more of the Remove the toner cartridges and blurred; toner cartridges may check for damage. If it is damaged, background be defective. replace it. is lightly One or more of the Remove the imaging units and check stained;...

  • Page 339

    Symptom Cause Solution Irregular The media is moist Adjust the humidity in the media stor- print or mot- from humidity. age area. tled image Remove the moist media and replace it appears. with new, dry media. Unsupported media Use KONICA MINOLTA-approved (wrong size, thick- media.

  • Page 340

    Symptom Cause Solution There are One or more of the Remove the toner cartridges and toner toner cartridges are check for damage. If it is damaged, smudges or defective or installed replace it. residual incorrectly. images. There are The media transfer Clean the media transfer roller.

  • Page 341

    Symptom Cause Solution Image The laser lens is dirty. Clean the laser lens. defects. A toner cartridge may Remove the toner cartridges and be leaking. check for damage. If it is damaged, replace it. A toner cartridge may Remove the toner cartridge with the be defective.

  • Page 342

    Symptom Cause Solution Colors are Gradations are not Set [Print Settings]/[Quality Settings]/ not register- adjusted correctly. [Gradation Adjustment]/[Tone Calibra- ing properly; tion] in the [Admin Settings] menu to The front cover is colors are [ON], and then perform the AIDC color opened during the mixed or calibration.

  • Page 343: Status, Error And Service Messages, Status Messages

    Status, error and service messages Various status, error and service messages appear in the touch panel of the control panel. They provide information about the machine and help you locate problems that may have occurred. Check the message that appears, and then perform the necessary steps.

  • Page 344: Error Messages, Warning Messages

    Error messages Warning messages Message Cause Solution [Unable to collate.] There is not enough After one copy is space available on the printed, the error is can- [Prints one set only.] hard disk for collated celed. printing. [HDD is low on disk There is too little Delete downloaded space.]...

  • Page 345

    Message Cause Solution [Toner is low.] The time to replace Prepare the new toner the toner cartridge is cartridge. [Prepare new toner near. cartridge.] [Replace imaging unit The time to replace Prepare the new imag- soon.] the imaging unit is ing unit.

  • Page 346: Operator Messages

    Message Cause Solution [The USB device is An incompatible USB Disconnect the USB invalid.] device is connected to device from the USB the USB HOST port. HOST port. [Disconnect USB device.] [IEEE802.1x Auth. failed] IEEE 802.1X port Turn the machine off, authentication timed then on again.

  • Page 347

    Message Cause Solution [Toner Cartridge Missing] No toner cartridge is Install the correct toner installed. Otherwise, a cartridge. [install toner cartridge and toner cartridge close all doors.] incompatible with the machine has been installed. [Waste Toner Box Full] The waste toner bottle Replace the waste is full.

  • Page 348

    Message Cause Solution [Replenish paper] There is no paper in Load paper into the the paper tray specified paper tray. [Replenish paper in Tray x selected for printing. or select other paper tray.] (when [Auto Tray Switching] is set to [OFF]) [Paper Size/Type The type and size of...

  • Page 349

    Message Cause Solution [Check Scanner Lock The scanner is locked. Cancel the job. Lever] Unlock the scanner. [Unlock the scanner lock For details, refer to lever.] “Unlocking the Scan- ner” on page 13-3. [Place Original on Glass] The selected Place the document on document size cannot the original glass if it [Unable to scan from ADF...

  • Page 350

    Message Cause Solution [Memory Full (Scan)] The memory capacity Cancel the job. is insufficient. [Insufficient memory.] Otherwise, the SSD [The job is cancelled.] storage area is insufficient. [HDD Capacity Over] There is not enough Delete any unneces- space available on the sary files.

  • Page 351

    Message Cause Solution [I-Fax RX failed] The job did not end Check the log. normally because an [Failed to complete the job error occurred during due to an error while I-FAX I-FAX RX. RX.] [Check the log.] [I-Fax TX failed] The job did not end A document is sent normally because an...

  • Page 352: Service Messages

    Service messages These messages indicate a more serious problem that can only be corrected by a service representative. If one of these messages appears, turn the machine off, then on again. If the problem persists, contact your local vendor or authorized service provider. Message Cause Solution...

  • Page 353

    13-48 Status, error and service messages...

  • Page 354: Installing Accessories

    Installing Accessories...

  • Page 355

    Introduction Note Use of accessories not supported by NEC will void your warranty. For details of accessories, visit our web site (http://printer.konicam- inolta.com) Lower Feeder Unit 500-sheet tray included (Tray 3/Tray 4) Working Table Provides an area to temporarily place an original or WT-P01 install an authentication device.

  • Page 356: Lower Feeder Unit Pf-p08, Lower Feeder Unit Pf-p

    Lower Feeder Unit PF-P08 You can install up to one optional lower feeder unit PF-P08 (Tray 3/4). The lower feeder unit PF-P08 increases your machine’s media feed capacity by 500 sheets. Kit Contents Lower feeder unit with a tray (500-sheet capacity) Lower Feeder Unit PF-P08 14-3...

  • Page 357: Installing A Lower Feeder Unit Pf-p08, Installing A Lower Feeder Unit Pf-p

    Installing a Lower Feeder Unit PF-P08 Note Since consumables are installed in the machine, be sure to keep the printer level when moving it in order to prevent accidental spills. Turn off the machine and discon- nect the power cord and inter- face cables.

  • Page 358

    With another person’s help, place the machine on top of the lower feeder unit, making sure that the positioning pins on the lower feeder unit correctly fit into the holes on the bottom of the machine. 39 kg 86 lbs WARNING! This machine weighs approximately 39 kg (86 lbs) when it is fully loaded with consumables.

  • Page 359: Working Table Wt-p01, Working Table Wt-p

    Reconnect the power cord, and turn on the machine. Declare Paper Source Unit 3/4 in the Windows printer driver [Properties]/ [Configure] tab. Working Table WT-P01 Provides an area to temporarily place an original or other materials. This is also used when the authentication device is installed. Kit Contents a—Working table b—Mounting plate...

  • Page 360: Installing A Working Table Wt-p01, Installing A Working Table Wt-p

    c—Four screws d—Two screws e—Two clamps Use this part when installing the Authentication Device (IC card type). Store the part in a safe place for future use. Installing a Working Table WT-P01 Using a coin, turn the screws (c) to install the mounting plate. Working Table WT-P01 14-7...

  • Page 361

    Tighten the screws (c) tempo- rarily. Install the working table. 14-8 Working Table WT-P01...

  • Page 362

    Using a coin, tighten the screws (c). Using a coin, tighten the screws (d). Working Table WT-P01 14-9...

  • Page 363

    14-10 Working Table WT-P01...

  • Page 364: Authentication Device(ic Card Type)

    Authentication device(IC card type)

  • Page 365: Using Authentication Device (ic Card Type), Configuring This Machine, Using Authentication Device (ic Card Type)

    Using authentication device (IC card type) The authentication device (IC card type) is an IC card authentication system that reads the IC card to perform personal authentication. Using this system, you can perform authentication with an IC card to log in to this machine or execute a print job when User Authentication is enabled in this machine.

  • Page 366

    In [User Authentication], select [Device]. Click [Apply] to save the settings. In the [General Settings] page of [Authentication Device Settings], select [Authentication Type] and [IC Card Type]. – In [IC Card Type], specify the required IC card type. – For [Authentication Type], specify how to log in to this machine after registration.

  • Page 367: Registering A User, Registering A User Using Data Administrator

    Click [Apply] to save the settings – If the card function setting page appears, specify the necessary set- tings. Exit PageScope Web Connection. Then, proceed with the user registration. Registering a user Register a user using Data Administrator. The following two methods can be used.

  • Page 368: Setup

    In [Plug-in information list], confirm the plugin version of Data Administra- tor. – This software is available if the plugin version is "4.x". Setup Turn the Main Power Switch of this machine off, and disconnect the authentication device from this machine. Install IC Card Driver (USB-Driver).

  • Page 369

    Select [Locate and install driver software (recommended)]. Insert the application CD-ROM provided with the authentication device into the CD-ROM drive of the computer. Click the [Browse my computer for driver software (advanced)]. 15-6 Registering a user...

  • Page 370

    Check that the driver's search location is the application CD-ROM, and then click [Next]. – When the driver's search location is not the application CD-ROM, click [Browse]. Select the IC Card Driver (USB-Driver) folder in the CD-ROM, and click [OK]. Registering a user 15-7...

  • Page 371

    – Installation starts. Click [Close]. Installation of the IC Card Driver (USB-Driver) is completed. Install Data Administrator IC Card Plugin. Open the IC_Card_Plugin folder on the application CD-ROM, and then click setup.exe. 15-8 Registering a user...

  • Page 372

    Select a language, and then click [OK]. The installation program starts. Follow the on-screen instructions to proceed with the installation. Click [Next]. Select [I accept the terms in the license agreement], and then click [Next]. Registering a user 15-9...

  • Page 373: User Registration

    Click [Install]. Click [Finish]. Installation of the Data Administrator IC Card Plugin is completed, which completes the setup. User registration To register a user with Data Administrator, the computer and this machine must be connected via network. Also, to proceed to register a card with Data Administrator, the authentication device must be connected to the USB port of the computer.

  • Page 374

    To register a user and card with Data Administrator at a time, connect the authentication device to the USB port of the computer that contains Data Administrator. Do not connect another USB device to the same port as for the authentication device.

  • Page 375

    In Select Function, select [Authentication settings] - [User authentication settings], and then click [Add]. Select the desired template, and then click [OK]. The User settings window appears. Enter the user name and password, and select the [IC card authentica- tion] tab. 15-12 Registering a user...

  • Page 376

    – Enter the E-mail address and other information as required. Place the IC card on the authentication device, and click [Start reading]. – To skip the card registration with Data Administrator, but to associate the card with user using the authentication device connected to this machine, select [Input the card ID directly] and enter the card ID num- ber corresponding to the registered user.

  • Page 377

    – Select the user name and click [Edit] to change the registered data. Click [Write]. – Data Administrator provides the batch copy function that batch-config- ures the registered user data in multiple machines with the authentica- tion device enabled. The registered user data is configured in this machine. Click [OK] 15-14 Registering a user...

  • Page 378: Associating The User With Card Using Authentication Device, Logging In To This Machine

    If the authentication device is already connected to the computer, remove it, turn the main power of this machine off, and then connect the authenti- cation device to this machine. To turn the power switch of this machine off and on, first turn the main power switch off, and then turn it on after 10 or more seconds has elapsed.

  • Page 379: When [card Authentication] Is Enabled, When [card Authentication + Password] Is Enabled

    If an authentication failure recurs, the problem may be due to incorrect registration of IC card information. Register IC card information again. When [Card Authentication] is specified for [Authentication Type], a regis- tered user is authenticated by simply placing the IC card. When [Card Authentication + Password] is specified, a registered user is authenticated by placing the IC card and entering the password.

  • Page 380

    Appendix...

  • Page 381: Technical Specifications

    Technical specifications Type Desktop integrated flatbed ADF printer Document holder Stationary (unit scanning) Photoconductor Luminous source CCFL Dual Printing system Semiconductor laser beam scanning + dry-type electrophotographic method Developing system Dry mono-component SMT developing system Fusing system Lower free belt fusing system Resolution Scanning 600 dpi ×...

  • Page 382

    Warm-up Time Time until the machine is ready to begin printing after being turned on (at room temperature (23°C)) 120 V: Avg. 45 seconds 220 V: Avg. 45 seconds 240 V: Avg. 45 seconds Paper sizes Tray 1 Paper width : 92 to 216 mm (manual Paper length: 148 to 356 mm...

  • Page 383

    Paper capacity Tray 1 Plain/Recycled/Single side only/Spe- (manual cial paper: feed tray) 100 sheets Envelope: 10 envelopes Label/Postcard/Thick 1/Thick 2/Glossy 1/Glossy 2/Letterhead: 20 sheets Tray 2 Plain/Recycled/Single side only/Spe- cial paper: 250 sheets Label/Postcard/Thick 1/Thick 2/Glossy 1/Glossy 2/Letterhead: 20 sheets Tray 3/ Plain/Recycled/Single side only/Spe- Tray 4...

  • Page 384

    External dimensions Height: 550 mm (21.7") Width: 530 mm (20.9") Depth: 508 mm (20") Excluding some protruding parts and the manual feed tray. Weight Approximately 34.6 kg (76.3 lb) (without consum- ables) Approximately 39.0 kg (86.0 lb) (with consumables) Interface USB 2.0 (High Speed) compliant, 10Base-T/ 100Base-TX/1000Base-T Ethernet, Host USB (USB device printing)

  • Page 385: Consumable Life Expectancy Chart

    Consumable Life Expectancy Chart User-Replaceable Item Average Life Expectancy Toner cartridge Standard in-box Cartridge: 6,000 pages or more (continuous) Replacement Cartridge (High-Capacity): 6,000 pages or more (continuous) Declared yield value in accordance with ISO/ IEC 19798. The toner cartridge life will be shorter when using intermittent printing.

  • Page 386

    Service-Replaceable Item Average Life Expectancy Media feed roller 300,000 pages Technical specifications...

  • Page 387: Entering Text

    Text input The procedure for using the keyboard screen is described below. Entering text In the keyboard screen, press the character that you want to enter. To enter uppercase letters, press [ To enter symbols, press [ To enter special characters, such as accented characters, press [ To delete the character to the right of the cursor, press [Delete].

  • Page 388: Our Concern For Environmental Protection, What Is An Energy Star Product

    Our Concern for Environmental Protection ® As an ENERGY STAR Partner, we have determined that this machine meets the ENERGY STAR Guidelines for energy efficiency. What is an ENERGY STAR product? An ENERGY STAR product has a special feature that allows it to automati- cally switch to a “low-power mode”...

  • Page 389

    A-10 Our Concern for Environmental Protection...

  • Page 390

    Index Numerics Folder Settings ......3-69 HDD Format ......3-77 10Base-T/100Base-TX/1000Base-T Job Timeout ......3-48 Ethernet Interface port ..1-4 Machine Settings ...... 3-41 Maintenance Menu ....3-63 Paper Empty ......3-78 Print Settings ......3-49 Accessibility .........3-2 Restore Defaults ...... 3-77 Account track ....2-15, 2-16 Security Settings ......

  • Page 391

    Transfer Belt Unit ....11-24 Logging in to this machine ..15-15 Transfer Roller ......11-22 Lower feeder unit ....1-4, 14-3 Waste Toner Bottle ....11-19 Control panel ......1-4, 2-2 Copy mode ........7-2 Maintenance ....... 12-2 Color Mode .........7-9 Media Density ........7-8 Clearing misfeeds ....

  • Page 392

    Print media type E-mail Encryption ....10-12 Envelope ........4-6 File Setting ....10-9, 10-10 Glossy Media ......4-9 Original Settings ....10-5, 10-6 Label ...........4-7 Original Size ......10-5 Letterhead ........4-8 Original Type ......10-7 Plain Paper (Recycled Paper) ..4-4 Resolution ........ 10-8 Postcard ........4-8 Send Use Signature ....

  • Page 393

    TWAIN Driver ......9-3, 9-8 USB HOST port ......1-4 USB port ........1-4 User authentication ....2-15 Device authentication ....2-15 External server authentication ......2-15 User Setting ........3-10 Using authentication device (IC card type) .......15-2 Utility Setting ........3-1 Waste toner bottle ......1-4 When [Card Authentication + Password] is enabled ..15-16 When [Card Authentication] is enabled .......15-16...

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