Page 1 Océ User’s Guide [Network Fax Operations] cm4520 For Océ and Imagistics Models...
Page 2: Table Of Contents
Table of contents Introduction Special Notice to User ..............1-3 1.1.1 For Canada ..................1-3 1.1.2 For U.S.A..................1-3 1.1.3 For New Zealand................1-5 1.1.4 For Europe ..................1-6 Features of the FAX................1-7 How to Use This User’s Guide............1-11 Descriptions and Symbols for Documents and Paper ....
Page 3 Simple FAX Transmission (IP Address Fax) ........3-6 Placing the Original on the Machine..........3-9 3.3.1 Using the ADF..................3-9 3.3.2 Placing Originals on the Platen Glass..........3-10 3.3.3 Sending Multiple Originals from the Platen Glass ......3-10 3.3.4 Transmitting Originals by Using both the ADF and the Platen Glass 3- Set the transmission mode (IP Address Fax).........3-14 Setting Transmission Conditions............3-16 3.5.1...
Page 4 Reception (Internet Fax)..............4-2 Reception (IP Address Fax) .............. 4-4 Unable to Receive................4-5 Memory Substitute Reception............4-6 Reception Recording ................ 4-7 4.5.1 Recording after Reducing at the Minimum Reduction Rate ... 4-7 4.5.2 Recording after Reducing to Fit in Paper........4-8 4.5.3 Recording at Full Scale ..............
Page 5 Memory Reception ................8-2 8.1.1 Printing a Document Held in Memory..........8-2 8.1.2 Deleting a Document Held in Memory..........8-4 Reception Information ...............8-5 8.2.1 Various Reception Information ............8-5 Registering/Settings Displaying the Fax Registration Screen ...........9-2 Registering the Address Book ............9-3 Registering the Group................9-8 Registering the Program..............9-13 Registering the Subject and Text of the E-Mail......9-16 Setting the Memory RX User Box ...........9-28...
Page 6 RX (POP)10-9 10.2.11 Administrator Setting >> Network Setting >> Network Fax Setting10- 10.2.12 Administrator Setting >> Fax Setting >> Header Information ..10-10 10.2.13 Administrator Setting >> Fax Setting >> Header/Footer Position .. 10- 10.2.14 Administrator Setting >> Fax Setting >> Telephone Line Settings. 10- 10.2.15 Administrator Setting >>...
Page 7 10.21 Network Fax Setting...............10-63 10.22 Restrict Fax TX ................10-66 11 Explanation of Reports and Lists 11.1 Types of Reports and Lists..............11-2 11.1.1 Reports ..................11-2 11.1.2 Lists....................11-3 11.2 Activity Report ..................11-4 11.2.1 Automatic Printout .................11-4 11.2.2 Manual Printout................11-4 11.3 TX Report ..................11-8 11.3.1 Manual Printout................11-8 11.3.2...
Page 8 12.9 Group ....................12-25 12.10 Program Registration ..............12-29 12.11 Memory RX User Box ..............12-36 13 Appendix 13.1 Number of Stored Pages to Memory ..........13-2 13.2 Entering Text ..................13-3 13.3 Internet Fax Terminology ..............13-6 13.4 FAX Terms ..................13-7 13.5 Index ....................
Page 10: Introduction
Introduction...
Page 11: Introduction
Introduction Introduction Thank you for your purchase of our product. This User’s Guide describes operating procedures and precautions for use of the Network Fax functions (Internet Fax/IP Address Fax). Please read this User’s Guide before starting operation of the machine. After reading this User’s Guide, it is advisable to keep it close at hand to con- sult it any time when necessary in order to operate the Fax functions at their optimum condition.
Page 12: Special Notice To User
Introduction Special Notice to User 1.1.1 For Canada NOTICE: This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 13: Network Fax
Introduction vices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: US:AAAEQ##TXXXX..
Page 14: For New Zealand
Introduction (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charg- es.) In order to program this information into your FAX machine, you should com- plete the following steps: See "Header Information" on page 10-44. WARNING/CAUTION Explained WARNING The exclamation point within an equilateral triangle followed by the word “Warning”...
Page 15: For Europe
Introduction 7. Telepermitted equipment only may be connected to the auxiliary tele- phone port. The auxiliary port is not specifically designed for 3-wire con- nected equipment. 3-wire might not respond to incoming ringing when connected to this port. 1.1.4 For Europe The Facsimile has been approved in accordance with Council Decision 1999/5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN).
Page 16: Features Of The Fax
Introduction Features of the FAX The explanation here is given of what can be done with the network fax function. Checking the icons to see if the Internet Fax and the IP Address Fax are corresponding to each function. Corresponding to the Internet Fax Corresponding to the IP Address Fax Frame erasure mode You can send a FAX by erasing dark bands sometimes created when trans-...
Page 17: Network Fax
Introduction Send a FAX in original size select mode You can send a FAX by designating the paper size for the document to be sent. It is useful if you want to send only a portion of the original. Detail For details, see "Scan Size"...
Page 18 Introduction Specify the binding style of a two-sided document You can specify the appropriate binding style when transmitting two-sided documents. Binding style allows the pages of the document to be read ap- propriately by determining right to left or top to bottom. Detail For details, see "Bind Position"...
Page 19 Introduction To be sent with the edge of the character made clear. Transmission can be made after adjustments are made so that blurred char- acters are made clear to give them a smooth impression. Detail For details, see "Sharpness" on page 7-18. Send it in color A fax in color can be sent or received.
Page 20: How To Use This User's Guide
Introduction How to Use This User’s Guide Title Names highlighted Transmission as shown above indicate keys on 3.10 Confirming Reserved Documents the control panel Confirming Reserved Documents and keys in the Transmission reservation documents stored in memory can be confirmed on the job list screen.
Page 21: Descriptions And Symbols For Documents And Paper
Introduction Descriptions and Symbols for Documents and Paper The use of words and symbols in this manual are explained below. 1.4.1 “Width” and “Length” Whenever paper dimensions are mentioned in this manual, the first value al- ways refers to the width of the paper (shown as “Y” in the illustration) and the second to the length (shown as “X”).
Page 22: User's Guides
Introduction User’s Guides The following User’s Guides have been prepared for this machine. User’s Guide [Copy Operations] This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this User’s Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds.
Page 23 Introduction User’s Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to User’s Guide (PDF file) on User Software CD-ROM. Quick Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller.
Page 24: Before Use
Before Use...
Page 25: Operating Environment (Internet Fax)
Before Use Before Use Operating Environment (Internet Fax) Note When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. The Internet Fax functions can be operated in the following environment: - The copier is connected to the network and set up to allow the reception of E-mail.
Page 26 Before Use Reminder Turning the power OFF/ON repeatedly may cause an fault. After turning OFF the equipment, wait for more than 5 seconds before turning it ON again. Network Fax...
Page 27: Operating Environment (Ip Address Fax)
Before Use Operating Environment (IP Address Fax) Note When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. To use the IP Address Fax function, this machine is required to be provided with a fax kit.
Page 28: Features And System Configuration Of Internet Fax
Before Use Features and System Configuration of Internet Fax In the Internet fax, a document that is read is sent and received as an attached file (in TIFF format) by way of the intranet and the Internet. Since the communication is made by way of the intranet/Internet, the communication cost can be significantly reduced as compared to the normal fax communication.
Page 29: Features And System Configuration Of Ip Address Fax
Before Use Features and System Configuration of IP Address Fax The IP address fax is a fax that can be used on the IP network for communication. With the IP address or host name of the other party specified, transmit a message.
Page 30: Control Panel
Before Use Control Panel 2.6.1 Control Panel Reset Reset Bo Box Fax ax Copy Scan Scan Power Sa er Save Access Access Interr Interrupt Help Help Power er Proof Cop Proof Copy Mode Memor Mode Memory Accessibility Accessibility PQRS PQRS WXYZ WXYZ Stop...
Page 31 Before Use Name Description [Reset] key Press to clear all settings (except programmed set- tings) entered in the control panel and touch panel. [Interrupt] key Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message "Now in Interrupt mode."...
Page 32 Before Use Reminder Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection in the touch panel. When the screen instructing you to call your service representative appears and copying is no longer possible, a malfunction may have occurred.
Page 33: Fax Screen
Before Use FAX Screen The FAX screen is displayed when the FAX key is pressed on the control panel. The FAX screen contains [Program], [Group], [Address Book] or [Direct Input]. Name Description Job List The list of the jobs in the queue for execution, the job history, and the error jobs is displayed.
Page 34 Before Use Name Description Scan Setting The menu is displayed in which a method to read an original, such as Original Image Type, Resolution or Application, is set. Comm. Setting Not used for Network Fax mode. Destination Indicator The destination set is displayed. Sub Area The description according to the operations being set on the right side is displayed.
Page 35: First-Use Settings
Before Use First-Use Settings 2.8.1 Must-Set Items (Internet Fax) Detail When using the Internet fax function, this requires the service engineer to make the setting. For details, contact your service representative. For details, see "Utility Mode" on page 10-2. After installation, you must set the following items to use the internet fax functions.
Page 36: Must-Set Items (Ip Address Fax)
Before Use 2.8.2 Must-Set Items (IP Address Fax) Detail When using the IP Address Fax function, this requires the service engineer to make the setting. For details, contact your service representative. For details, see "Utility Mode" on page 10-2. After installation, you must set the following items to use the IP address fax functions.
Page 37: User Authentication And Account Track
Before Use User Authentication and Account Track When using this machine, the machine may be set so that the User name, the Department name and the Password are to be entered. Entering the necessary information in the screen displayed shows the normal screen. For particulars of the department name and the user name, contact your administrator.
Page 38: Transmission
Transmission...
Page 39: Simple Fax Transmission (Internet Fax)
Transmission Transmission Simple FAX Transmission (Internet Fax) Simple FAX Transmission The following is an explanation of procedures for E-mail transmission with the Internet Fax function. Although the explanation here covers the procedure for sending a one-sided document using the basic procedure, various functions are available for each step of the procedure to make sending facsimiles even more convenient.
Page 40 Transmission On the screen displayed by pressing [Receiver RX Ability], select Compression Type, Paper Size and Resolution according to the reception ability of the other party, and then press [OK]. – The initial value is set as shown below: – Compression Type –...
Page 41 Transmission – The initial value is set as shown below: – Original Image Type Text – Density Standard – Simplex/Duplex Single sided – Resolution Fine – For details, see "Setting Transmission Conditions" on page 3-16. – For details, see "Transmission Applications" on page 7-2. Press [Application] to set the items on the FAX Application screen as required and press [OK] twice.
Page 42 Transmission Place the original on the machine. – For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. – The machine begins to scan the original and transmission starts. – When the Destination Check Display function is set to ON, the Check Destination screen appears.
Page 43: Simple Fax Transmission (Ip Address Fax)
Transmission Simple FAX Transmission (IP Address Fax) Simple FAX Transmission Press [Fax] on the control panel to open the FAX screen. When sending a message in the color mode, select [Color]. Specify the IP address of the other party or the Host Name. –...
Page 44 Transmission Press [Scan Setting] to set the function and then press [OK]. – The Scan Setting in the FAX screen is set as follows at the time of purchase. – Original Image Type Text – Density Standard – Simplex/Duplex Single sided –...
Page 45 Transmission Place the original on the machine. – For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. – The machine begins to scan the original and transmission starts. – When the Destination Check Display function is set to ON, the Check Destination screen appears.
Page 46: Placing The Original On The Machine
Transmission Placing the Original on the Machine The ADF and platen glass can be used to scan originals with this machine. When an original is placed in the ADF, the original is automatically fed through the ADF and scanned. 3.3.1 Using the ADF When using the ADF, multiple originals can be scanned automatically.
Page 47: Placing Originals On The Platen Glass
Transmission 3.3.2 Placing Originals on the Platen Glass Use the platen glass for originals that cannot be placed in the ADF (such as a book or thick/thin originals). Placing Originals on the Platen Glass Open the ADF. Place the original FACE DOWN in the left rear corner, aligning the edge with the left measuring guide.
Page 48 Transmission Place the original on the platen glass. Press [Scan Setting] - [Separate Scan] - [OK] and then press [Start]. Place the next original on the platen glass and press [Start]. – Repeat this procedure until all originals to be sent have been scanned.
Page 49: Transmitting Originals By Using Both The Adf And The Platen Glass
Transmission 3.3.4 Transmitting Originals by Using both the ADF and the Plat- en Glass You can scan originals by using both the ADF and the platen glass and you can also scan the large amounts of originals by placing them on the ADF in several times.
Page 50 Transmission Press [Start]. Reset Copy Scan Transmission begins. Access Interrupt Power Proof Copy Mode Memor Mode Memory PQRS WXYZ Stop Utility/ Start Counter Mode Chec Mode Check Data Main P Main Power Network Fax 3-13...
Page 51: Set The Transmission Mode (Ip Address Fax)
Transmission Set the transmission mode (IP Address Fax) Set the color transmission mode/monochrome transmission mode. When using the color transmission mode, set the mode by following the steps given below. 0 A fax in color can be sent or received only when using the IP Address Fax. 0 For the Internet Fax, a fax in color cannot be sent or received.
Page 52 Transmission Press [Color]. Select transmission mode. – Auto: The color of an original is automatically judged and a scanning is made according to the original. – Full Color: A scanning is made in full color. – Gray Scale: A selection is made when there is a lot of half-tone as with a black-and-white picture.
Page 53: Setting Transmission Conditions
Transmission Setting Transmission Conditions Original Image Type, Density, Simplex/Duplex and Resolution are displayed when [Scan Setting] is pressed on the FAX screen. These can be used to set transmission conditions according to the type of original to be sent. Detail The condition for transmission cannot be set in units of page.
Page 54: Original Image Type
Transmission 3.5.1 Original Image Type Set Quality according to the contents of the original. There are 4 types of Quality settings. Text is default at the time of purchase. Text Press this when scanning originals containing text only. If this mode is selected and an original of pictures is scanned, neutral tints of the pictures turn black without being reproduced.
Page 55: Density
Transmission 3.5.2 Density Set Density according to the lightness or darkness of the original. Density can be set in 9 steps. [Std.] is set at the time of purchase. Light Press to scan originals so that they are lighter than the density de- tected with Standard.
Page 56: Resolution
Transmission 3.5.4 Resolution This is used to set the fineness at which originals are to be scanned. The following 4 settings are available for Resolution. Fine is set at the time of purchase. Std. Press this when the sending time is cut short. Fine Press this when scanning normal originals.
Page 57: Confirming Settings And Communication Results
Transmission 3.5.5 Confirming Settings and Communication Results The settings and communication results of the FAX screen and FAX Application screen can be confirmed by using [Mode Check] on the control panel. Confirming Settings and Communication Results Press [Fax] on the control panel. Press [Mode Check] on the control panel.
Page 58 Transmission – Scan Setting Confirming the Scan Setting. Press each setting key in the screen, and the Scan Setting screen corresponding to each appears, and the setting can be change. – For details of the Scan Setting screen, see "Opening the Scan Setting Screen"...
Page 59: Registering The Address Book From The Mode Check Screen
Transmission 3.5.6 Registering the Address Book from the Mode Check screen A destination that is shown on the Mode Check screen can be registered in [Address Book]. Registering from the Mode Check screen Press [Fax] on the control panel. Press [Mode Check] on the control panel. Press [Destination].
Page 60 Transmission Press [Search Name] to set the Character to Search, and then press [OK]. In case of Internet Fax In case of IP Address Fax Press [Name] to enter the registration name, and then press [OK]. When there is no trouble found with the entries, press [Yes]. –...
Page 61: Method For Specifying Addresses
Transmission Method for Specifying Addresses Mail address can be specified either by selecting one from registered addresses or entering a mail address manually. You can also specify multiple mail addresses for multi-station transmission. 3.6.1 Specifying only One Mail Address (Internet Fax) The following methods can be used when specifying 1 destination.
Page 62 Transmission Place the original on the machine. – For details, see "Placing the Original on the Machine" on page 3-9. Press [Start]. Reset Scan Copy Transmission begins. Access Interrupt Power Proof Copy Mode Memor Mode Memory PQRS WXYZ Stop Utility/ Start Counter Mode Chec...
Page 63 Transmission Program When a destination has been registered for program, it can be selected by pressing Program. Press [Program] in the FAX screen. Select the programmed destination you want to use. – The setting for the registered function is activated. –...
Page 64 Transmission Address Book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the FAX screen. Press the search character to search. – Searching in [Detail Search] – Press [Detail Search].
Page 65 Transmission Press the key of the destination name to which you want to send the Internet Fax. – An alphabet shown before the key represents the following description. Dial E-Mail Internet Fax IP Address Fax The destination that has been specified is displayed in the Broadcast Destinations.
Page 66: Specifying Only Destination (Ip Address Fax)
Transmission 3.6.2 Specifying only destination (IP Address Fax) The following methods can be used when specifying 1 destination. - Program - Address Book - Direct Input Program When a destination has been registered for program, it can be selected by pressing Program.
Page 67 Transmission Address Book A destination can be selected by searching among the names in the destination list registered for Address Book. Press [Address Book] on the FAX screen. When sending a message in the color mode, select [Color]. Press the search character to search. –...
Page 68 Transmission Press the key of the destination name to which you want to send the Internet Fax. – An alphabet shown before the key represents the following description. Dial E-Mail Internet Fax IP Address Fax The destination that has been specified is displayed in the Broadcast Destinations.
Page 69 Transmission Direct Input The address of the IP address fax can be directly input. 0 To use the IP address fax function, [IP Address Fax] is required to be set to ON in [Network Fax Function Settings] of the Utility Mode. For details, see p.
Page 70 Transmission On the screen, G group number: Destination name is displayed as seen in the example “G01: FAX1”. – For more information about registering the Address Book, see p. 9-3. – For more information about registering the Group, see p. 9-8. Place the original on the machine.
Page 71: Selecting Multiple Destinations
Transmission 3.6.3 Selecting Multiple Destinations Internet Faxes can be sent to multiple destinations in a single operation. This function is referred to as sequential multiple station transmission. Detail In the case of the IP Address Fax, when addresses in which the model type of the other party is set to [Color] are mixed with those in which the model type of the other party is set to [Black], a fax is sent in monochrome.
Page 72: Selecting Multiple Destinations
Transmission Selecting Multiple Destination Specify as many destinations as necessary to which you want to send a message. (See "Specifying only One Mail Address (Internet Fax)" on page 3-24.) – In case of IP Address Fax, when sending a message in the color mode, select [Color].
Page 73: To Confirm/Delete A Destination
Transmission 3.6.4 To Confirm/Delete a Destination To Confirm/Delete a Destination You can confirm or delete selected destinations. Press [Fax] on the control panel and press [Mode Check]. Press [Destination]. In the case of the monochrome mode In the case of the color mode –...
Page 74 Transmission Press [Close] twice. The FAX screen will be restored. Network Fax 3-37...
Page 75: Scanning
Transmission Scanning 3.7.1 When Original Size Cannot be Detected When Original Size Cannot be Detected If the size of the original cannot be detected, the following screen is displayed. Set the original size when this screen is displayed. Press the original size key. Press [OK].
Page 76: When Unable To Send (Ip Address Fax)
Transmission When Unable to Send (IP Address Fax) If a facsimile cannot be sent due to a busy signal from the other party machine or for some other reason, the redial function can be used for the transmission. The redial function of this machine includes the auto redial function and manual redial function.
Page 77 Transmission Redial Check screen When you are unable to send a FAX due to a line trouble or the like, a screen to check the redial is displayed. Press [OK]. – Redialing starts after the set time has elapsed. – In case that no transmission can still be made even when redialed, a screen is displayed in which you can check that the job was not successfully completed.
Page 78: Canceling Transmission
Transmission Canceling Transmission With the network fax, transmission instructions and images stored in memory are referred to as reserved jobs. Jobs reserved for communication and jobs currently being processed are simultaneously displayed on the Job List screen. 3.9.1 Canceling Communication in Progress When communication is in progress, transmission can be canceled with the procedure described below.
Page 79: Confirm The Job List
Transmission 3.10 Confirm the Job List Confirming Reserved Documents The condition of reservations for transmission accumulated in the memory can also be checked by the job list displayed on the screen. Press [Job List] on the FAX screen. Press [Fax TX]. Press [Current Jobs].
Page 80: Confirming Communication Results
Transmission 3.11 Confirming Communication Results Confirming Communication Results Pressing [Job List] in the fax screen allows you to check the results of transmission. Press [Job List] on the control panel. Press [Print], [Fax TX] or [RX/User Box]. Press [Job History]. Confirm the communication results.
Page 81 Transmission your server. "OK" indicates that the MDN result response was received. – Fax TX – Type: The type of the Fax, E-Mail and Box is displayed. – Dest: The fax number, the E-Mail address and the box name of the destination are displayed. –...
Page 82 Transmission Press [Exit] twice after completion of confirmation. Screen before Job List will be restored. Network Fax 3-45...
Page 83: Sender Information
Transmission 3.12 Sender Information Originals that have been sent are recorded in the following manner by the receiving machine. Note The use of [Outside Body Text] is unavailable for the Internet Fax/IP Address Fax. Even if set to [Outside Body Text], the sender information is added to the [Inside Body Text].
Page 84: Set To Off
Transmission 3.12.3 Set to OFF Detail OFF cannot be selected depending on the country. See "Header/Footer Position" on page 10-47 for information about setting. Network Fax 3-47...
Page 86: Reception (Internet Fax)
Reception...
Page 87: Reception (Ip Address Fax)
Reception Reception Reception (Internet Fax) Operation of network fax reception is explained. Receiving Documents via Internet Fax E-mail can be received either automatically or manually. When this machine receives E-mail, the mail message and attached file are automatically printed. When the Memory RX is turned on in the Utility Mode, messages are saved in the Memory RX User Box.
Page 88 Reception Manual Reception E-mail can be manually received from the POP server. Press [FAX] on the control panel of copier and then press [Direct Input]. Press [E-mail RX]. Network Fax...
Page 89: Reception (Ip Address Fax)
Reception Reception (IP Address Fax) When the copier receives an IP address fax, it is automatically printed. When the Memory RX is turned on in the Utility Mode, document texts are saved in [Memory RX User Box]. These texts thus saved can be printed as required.
Page 90: Unable To Receive
Reception Unable to Receive When you cannot receive faxes, the error message is displayed. Take corrective actions by referring to "Error Message Displayed" on page 5-5. Press [Stop] to clear the error message display. Detail Documents may not be able to be received memory is full. In addition, check that there is paper in the paper tray.
Page 91: Memory Substitute Reception
Reception Memory Substitute Reception If the facsimile cannot print a received document, the received document is stored in the memory until it becomes printable. This function is referred to as the Memory substitute reception. - The stored document is printed when you solve the problem (such as a paper jam).
Page 92: Reception Recording
Reception Reception Recording When a received document is recorded, the paper size of the document received and the paper size set to the paper tray are compared and recorded either after being reduced at the set reduction rate, or reduced so as to be contained in the paper.
Page 93: Recording After Reducing To Fit In Paper
Reception 4.5.2 Recording after Reducing to Fit in Paper If the document is longer than the regular size paper, an appropriate paper size is determined taking into account the width and length of the received document, and the fax is recorded on paper of that size. If papers of appropriate size are not set on the paper tray, the data are recorded on papers of the nearest size after the document size being reduced.
Page 94 Reception The rules by which the best paper size is determined are as follows: Step1 Selecting the appropriate paper – The machine decides the appropriate paper size in view of the width and length according to the following rule. Width of the Reception in- received doc- formation re-...
Page 95 Reception Width of the Reception in- received doc- formation re- Length of the received document ument cording position [OFF] or [Inside 0 - 154 155 - 314 315 - 386 387 or more Body Text] [Outside Body 0 - 146 147 - 306 307 - 378 379 or more...
Page 96 Reception When [Print Separate Fax Pages] is set to [OFF]: The paper is selected in decreasing order. Detail Even if [Print Separate Fax Pages] is turned OFF, printing is made with pages separated when a document is being received in a large quantity or in high resolution.
Page 97 Reception When [Print Separate Fax Pages] is set to [ON]: The paper is selected in decreasing order. Detail Even if [Print Separate Fax Pages] is turned ON, printing is reduced to the paper width when the width of the recording paper selected is smaller than the image width of the document received.
Page 98 Reception Detail If the size of the paper on which the facsimile actually prints is smaller than that of the paper selected at step 1, the document is printed in reduced size. When [Print Separate Fax Pages] is set to OFF, if the direction of the paper on which the facsimile actually prints is different with that of the paper selected at step 1, the document is automatically printed so that it can be output appropriately rotated by a 90-degree angle.
Page 99 Reception (A4, B4 and A3). If it is not available, the message stays appearing until the paper is loaded. If [Tray Selection for RX Print] is set to other than [Auto]: It is recorded to fit in the size of the paper in the paper tray (except manual insertion tray) that is set in [Tray Selection for RX Print].
Page 100: Recording At Full Scale
Reception 4.5.3 Recording at Full Scale A received document is recorded on the same size of paper at full scale when [Min. Reduction for RX Print] is set to [× 1.0] in the Utility Mode. If the same paper size is not available, it is recorded on the larger paper size. Detail The Print Separate Fax Page is not available.
Page 101 Reception Recording Method at the Reception The following table shows relationship between the paper size of the received document and the document actually recorded. Paper size of the received Selecting a tray document Setting of [Min. Reduction for RX Print] from [Tray Selec- tion for RX Print] ×...
Page 102 Reception Detail When [Duplex Print (RX)] is set, a record can be made on the screen for paper. See p. 10-52 for more information. In the color mode, a fax is always recorded on the regular size paper in life size. And the printing on a long sheet is unavailable. Network Fax 4-17...
Page 103: Reception Information
Reception Reception Information When reception information is set to Inside or Outside by [Header/Footer Position], the reception information (date, time, receiving number, page number) will be recorded in the received document. Detail In the color mode of the IP address fax, [Outside Body Text] cannot be used.
Page 104: Troubleshooting
Troubleshooting...
Page 105: Cannot Send Messages (Internet Fax)
Troubleshooting Troubleshooting Cannot Send Messages (Internet Fax) When the E-mail cannot be sent, correct the trouble by referring to the table below. If the mail cannot still be transmitted after the corrective procedures, contact your service representative. Detail When no transmission can be made, the TX Report is output. For details, refer to p.
Page 106: Cannot Send Messages (Ip Address Fax)
Troubleshooting Cannot Send Messages (IP Address Fax) When a document cannot be sent, try to correct the problem by referring to the table below. If the document still cannot be sent properly even after attempting to correct the problem, please contact your service representative.
Page 107: Cannot Receive Messages
Troubleshooting Cannot Receive Messages When a document cannot be received, try to correct the problem by referring to the table below. If the document still cannot be received properly even after attempting to correct the problem, please contact your service representative.
Page 108: Error Message Displayed
Troubleshooting Error Message Displayed When there occurs any trouble with this machine, the error screen is displayed. And on this error screen, the following error message is shown. Take a necessary step referring to the table given below. When there is no normal communication available after taking action, contact your service representative.
Page 109: Error Code Of The Reception System
Troubleshooting Code Classification Details of the error Redi- Corrective Action Memory error Memory overflow The memory is full. Check to see if there is any other job being handled. With the number of transmission sheets reduced or the resolution for read reduced, send it again.
Page 110: Call For Service
Troubleshooting Call for Service The call for service screen displays when it is necessary for you to contact your service representative. The call for service screen contains the telephone number and FAX number of your service representative. This page shows the procedure for reporting a network fax problem to your service representative by phone.
Page 112: Specifications (Internet Fax)
Specifications...
Page 113: Specifications (Ip Address Fax)
Specifications Specifications Specifications (Internet Fax) Main product specifications relating to internet fax functions are indicated below. Specifications are subject to change without notice. Item Specifications Image memory capacity 27 GB* (27 GB of 40 GB of the hard disk is used as a memory.) Max.
Page 114 Specifications Item Specifications Mail reception Mail acquisition Can be set to 1 - 60 minutes. interval Manual POP re- Possible ception Reception by Not Available (except Memory RX) specifying a box Received docu- width: A4 / B4 / A3 ment size Reception coding TIFF-S (MH), TIFF-F (MR/MMR) system...
Page 115: Specifications (Ip Address Fax)
Specifications Specifications (IP Address Fax) Main product specifications relating to IP Address Fax functions are indicated below. Specifications are subject to change without notice. Item Specifications Image memory capacity 27 GB* (27 GB of 40 GB of the hard disk is used as a memory.) Max.
Page 116: Transmission Applications
Transmission Applications...
Page 117: Opening The Scan Setting Screen
Transmission Applications Transmission Applications Opening the Scan Setting Screen Detail The use of the Comm. Setting screen is not available for the network fax. Press the key for the function you want to set to open the screen in which you can set the function.
Page 118 Transmission Applications Press the key for the function you want to use. Pressing [Application] in the Scan Setting screen allows you to display the screen for the application setting. In case of monochrome mode In case of color mode – The use of the color mode is available only for the IP Address Fax.
Page 119: Application Functions Overview
Transmission Applications Application Functions Overview The following function is displayed in the Scan Setting screen or the Application screen. In case of monochrome mode [Cancel] Returns to the former screen. In case of color mode [OK] This is pressed when returning to the fax screen.
Page 120 Transmission Applications File Type: For the Internet fax, TIFF is fixed. In the case of the IP Address Fax, this is fixed to TIFF in the monochrome transmission mode, and to PDF in the color transmission mode. The displays are different depending on the country. Detail The use of the color mode is available only for the IP Address Fax.
Page 121: Comm. Setting Screen
Transmission Applications Comm. Setting screen - The use of the Comm. Setting screen is not available for the network fax. - While in the broadcast fax mixed with the G3 fax, the Password TX, the F-Code TX, and the Line Setting can be set for the network fax function. The details of the setting are applicable only to the G3 fax.
Page 122: Mixed Original
Transmission Applications Mixed Original Mixed Original Mixed Original is a function that allows you to send document pages of mixed sizes in a single sequence of operations. Transmitted and reproduced in the same sizes as the original pages at the destination. You set document pages of mixed sizes on the ADF.
Page 123 Transmission Applications Press [OK]. The FAX screen will be restored. Set other functions if necessary. – See "Setting Transmission Conditions" on page 3-16 for information about setting functions in the FAX screen. See "Application Functions Overview" on page 7-4 for information about setting functions in the Scan Setting or Application screen.
Page 124: Bind Position
Transmission Applications Bind Position Bind Position The Top/bottom correction function allows you to specify the appropriate binding style when transmitting a two-sided document (i.e., when pages are printed on both sides). The binding style you select will allow the pages of a two-sided document to be read appropriately by binding right to left or top to bottom.
Page 125 Transmission Applications Press [Left/Right Bind] or [Top/Bottom Bind] to specify the manner of binding of the original document having both faces printed. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK].
Page 126 Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. Network Fax 7-11...
Page 127: Frame Erase Transmission
Transmission Applications Frame Erase Transmission Note The displays are different depending on the country. Frame Erase Transmission Frame Erase is a function that, when transmitting a document bound in the form of a book, does not allow transmission of dark bands that would otherwise be reproduced in the marginal areas of the transmitted pages.
Page 128 Transmission Applications Press [Frame Erase]. Select [Top], [Left], [Right] or [Bottom] and determine the width of erasure with the keypad, [+] or [-]. – To release the setting, press [OFF]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored.
Page 129 Transmission Applications Set the original document. – See "Placing the Original on the Machine" on page 3-9 for information about setting the document. Press [Start]. Transmission begins. Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2.
Page 130: Background Adjustment
Transmission Applications Background Adjustment Background Adjustment Background Adjustment is a function to adjust the density in the background color of the original. When the background of the original is colored, the base sheet of the original may turn black with the colors read. On such an occasion like this, a message can be sent after adjusting the density in the background color of the original.
Page 131 Transmission Applications Press [Dark] when you want to make darker the density of the background color of the original, and press [Light] when you want to make it lighter. Press [Auto] for automatic setting. – When [Auto] is selected, preliminary operations are made for each original to determine the Background Adjustment.
Page 132 Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. Network Fax 7-17...
Page 133: Sharpness
Transmission Applications Sharpness Sharpness Sharpness is a function to adjust the intensity at the edge section. In the case of document with characters blurred, setting the Sharpness to [+] allows the characters to be adjusted clearly. And setting it to [-] allows them to be adjusted so that they have a smooth impression.
Page 134 Transmission Applications When you want to make the edge section clear and sharp, or when you want to make it smooth, press to the [+] or [-] side. – To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. Press [OK].
Page 135 Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. 7-20 Network Fax...
Page 136: Scan Size
Transmission Applications Scan Size Scan Size The Scan size select function enables you to designate the paper size for the document as transmitted to be equal to the paper size loaded at the receiving end. This means that most of your original image will be printed without any reduction.
Page 137 Transmission Applications Press the key representing the size of the document to transmit. – To release the setting, press [Cancel]. Press [OK]. The Application screen will be restored. Press [OK]. The Scan Setting screen will be restored. Press [OK]. The FAX screen will be restored. Set other functions if necessary.
Page 138 Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. Network Fax 7-23...
Page 139: Header Setting
Transmission Applications 7.10 Header Setting Whether to attach the Header Information to each job can be specified at the time of FAX transmission. Register the contents to add to the original as [Header Information] as the Header in the Utility Mode. Set the method to attach the Header Information in the [Header/Footer Position] in the Utility Mode.
Page 140 Transmission Applications – Refer to p. 3-46 for more information about Sender Information. – If the Header Information is set to [OFF], by changing the [Header Setting] to ON from the Fax screen, Header Information is added to the [Outside Body Text]. When changing the name of a sender, press [ON] in [Change Sender Name].
Page 141 Transmission Applications Detail To cancel transmission, see "Canceling Transmission" on page 3-41. If transmission fails, refer to "Cannot Send Messages (Internet Fax)" on page 5-2. 7-26 Network Fax...
Page 142: Sending After The Check Of Destination
Transmission Applications 7.11 Sending after the check of destination When you specify the destination and press the [Start] button, the Check Destination screen and the number of cases appear. Sending after the destination check prevents erroneous transmission due to incorrect destination.
Page 144: Useful Functions For Reception
Useful Functions for Reception...
Page 145: Memory Reception
Useful Functions for Reception Useful Functions for Reception Memory Reception In the Utility Mode, you can set fax function to receive documents, store them in memory, and print them out as needed. This mode is called Memory Reception. The following sections describe the procedures of printing and deleting the document received and held in memory, assuming that Memory Reception is already set up.
Page 146 Useful Functions for Reception Select the received document using and press [Print]. Press [Start]. The designated document will print. Detail When you want to display the next or previous screen, press To interrupt operation, press [Close] before pressing [Print]. Pressing [Proof Print] lets the first page in the selected file be printed out, allowing you to confirm the contents.
Page 147: Deleting A Document Held In Memory
Useful Functions for Reception 8.1.2 Deleting a Document Held in Memory Deleting a Document Held in Memory Perform the following procedure to delete the document received and held in memory. Press [Box] on the control panel to view the Box screen, if it is not already displayed.
Page 148: Reception Information
Useful Functions for Reception Reception Information 8.2.1 Various Reception Information When [Duplex Print (RX)] is set to [ON] When [Duplex Print (RX)] is set to [ON] in transmission/reception mode setting of the Utility Mode, documents are printed on both sides of the paper. For details, see "TX/RX Setting"...
Page 150: Registering/Settings
Registering/Settings...
Page 151: Displaying The Fax Registration Screen
Registering/Settings Registering/Settings Displaying the Fax Registration Screen The procedure for displaying the Fax Registration screen is as follows. Displaying the Fax Registration Screen Press [Fax] and [Utility/Counter] on the control panel to display the Utility Mode screen. Press [One-Touch Registration]. –...
Page 152: Registering The Address Book
Registering/Settings Registering the Address Book It is possible to register in the [Address Book] the FAX number and the E-Mail address of the destination to which a message is frequently sent. The [Address Book] registered can be used from the [Address Book], [Direct Input] on the FAX screen.
Page 153 Registering/Settings – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Address Book], enter the "1" on the keypad. Press [Internet Fax Address]. Press [New]. Set the functions.
Page 154 Registering/Settings – Receiver RX Ability: Select Compress Type, Paper sizes and Resolution according to the reception ability of the destination. – When an MDN Response has been received, the ability information obtained of the other party is automatically overwritten on the Address Book registered.
Page 155 Registering/Settings Registering the IP address for the Address Book (IP Address Fax) See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Address Book]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 156 Registering/Settings Set the functions. – Index: Select the Search key of the Search Character you want to register from among [Main] - [etc]. – Name: Enter the registration name. – IP Address: Enter the IP address or host name of destination. –...
Page 157: Registering The Group
Registering/Settings Registering the Group Several Address Books can be assigned to one and the same Group. This feature is convenient when you often transmit the same information to many destinations simultaneously and receive from them by sequential polling. - Up to 100 groups (01 - 99, 00) can be registered, including the Groups used by the Scan function.
Page 158 Registering/Settings Registering the Group (Internet Fax) The procedure for registering the Group is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 159 Registering/Settings – Name: Enter the registration name. – Destination: Select an address from [Internet Fax Address] that is registered in Group. [Internet Fax Address] can be not registered together with User Box and E-mail at the same time. Press [OK]. Registration is performed and the registered destination is displayed on a list.
Page 160 Registering/Settings Registering the Group (IP Address Fax) See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Group]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Group], enter the "2"...
Page 161 Registering/Settings – Receiving Model Type: Specify the model type (Full Color/Black) of the other party. – Destination: Select an Address Book that is registered in the Group from [IP Address Fax Destination]. The IP Address Fax Destination cannot be registered together with the User Box and the E-Mail at the same time.
Page 162: Registering The Program
Registering/Settings Registering the Program In combination with the transmission conditions of [Scan Setting], an address to which messages are sent frequently can be registered in Program. With these kinds of information registered in Program, you can invoke the address and the transmission conditions thus registered by just pressing the Program key of [Program] and send out a message.
Page 163 Registering/Settings Select the Program you want to register and then press [Edit]. Set the functions. – Name: Enter the registration name. – Receiving Model Type: – Set the model type (Full Color/Black) of the other party. (In the case of the Internet Fax, this cannot be used.) –...
Page 164 Registering/Settings – When proceeding with the registration of the Program, go to Step 3. Press [Exit] on the sub-area. Network Fax 9-15...
Page 165: Registering The Subject And Text Of The E-Mail
Registering/Settings Registering the Subject and Text of the E-Mail As for each of the Subject and the Text of the E-Mail, the explanation is given of the registration operation and the operation to set a default. Detail The Subject of E-Mail can be registered to 10 and the Text of E-Mail can be registered to 10.
Page 166 Registering/Settings Press [New]. Press [Subject]. – The entry of up to 64 characters is available for [Subject] of [Subject/Text (for E-mail)]. – In [No.], an unused number is displayed. Enter the Subject in the screen displayed and then press [OK]. –...
Page 167 Registering/Settings Changing the Subject of the E-Mail The procedure for changing the Subject of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 168 Registering/Settings – You can confirm the settings by selecting the Subject and pressing [Details]. Press [Subject]. Change the Subject in the screen displayed and then press [OK]. – For the operation of the entering character, see page 13-3. Press [OK]. –...
Page 169 Registering/Settings Setting the Default of the Subject of the E-Mail The Subject set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the Subject of the E- Mail is as follows. See "Displaying the Fax Registration Screen"...
Page 170 Registering/Settings Press [Close]. Press [Exit] on the sub-area. Network Fax 9-21...
Page 171 Registering/Settings Registering the Text of the E-Mail The procedure for registering the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 172 Registering/Settings Press [Text]. – The entry of up to 256 characters is available for [Text] of [Subject/Text for E-mail]. – In [No.], an unused number is displayed. Enter the Text in the screen displayed and then press [OK]. – For the operation of the entering character, see page 13-3. Press [OK].
Page 173 Registering/Settings Changing the Text of the E-Mail The procedure for changing the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen" on page 9-2, to display the Fax Registration screen. Press [Subject/Text (for E-mail)]. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 174 Registering/Settings – You can confirm the settings by selecting the Text and pressing [Details]. Press [Text]. Change the Text in the screen displayed and then press [OK]. – For the operation of the entering character, see page 13-3. Press [OK]. –...
Page 175 Registering/Settings Setting the Default of the Text of the E-Mail The Text set to the initial value here is used for the Internet Fax transmission. The procedure for setting the default of the Text of the E-Mail is as follows. See "Displaying the Fax Registration Screen"...
Page 176 Registering/Settings Press [Close]. Press [Exit] on the sub-area. Network Fax 9-27...
Page 177: Setting The Memory Rx User Box
Registering/Settings Setting the Memory RX User Box When [Memory RX] is set as [ON] by the Utility Mode, a receiving document is saved in the Memory RX User Box. Detail For the printing method of Memory RX User Box, see "Memory Recep- tion"...
Page 178: Utility Mode
Utility Mode...
Page 179: Utility Mode Screen
Utility Mode Utility Mode 10.1 Utility Mode Screen A Utility Mode should be designated to manage this machine. It is recom- mended that a specific person be authorized as Utility Mode to prevent con- fusion. The procedures for entering in and exiting the Utility Mode and setting FAX functions are described below.
Page 180: Entering Administrator Setting
Utility Mode 10.1.3 Entering Administrator Setting Entering Administrator Setting Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. Detail The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 181: Exiting From Administrator Setting
Utility Mode 10.1.4 Exiting from Administrator Setting Exiting from Administrator Setting Press [Exit] on the sub-area. 10-4 Network Fax...
Page 182: Fax Utility Mode List
Utility Mode 10.2 FAX Utility Mode List The Network FAX Utility Mode includes the following items. is indicated when using the Internet Fax. is indicated when using the IP Address Fax. indicates factory default setting. 10.2.1 User Setting >> Display Setting >> Fax Basic Screen Default Setting Set the initial condition of the FAX screen.
Page 183: User Setting >> Initial Setting
Utility Mode 10.2.3 User Setting >> Initial Setting Set the default of the Fax function. (page 10-21) Item Description Available value [Current Setting]: Current Setting / Factory Before entering the Utility Mode, each of Default the items that have been set on the touch panel is registered as the default of fax function.
Page 184: Administrator Setting >> Administrator/Machine Setting >> Input Machine Address10-7
Utility Mode 10.2.7 Administrator Setting >> Administrator/Machine Setting >> Input Machine Address Set the E-mail address of the copier that is used by the Internet fax. (page 10-29) Item Description Available value Administrator Register the machine name and E-mail Machine name / E-Mail Registration address of copier.
Page 185: Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail Tx (Smtp)10-8
Utility Mode 10.2.9 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP) Set the E-Mail TX (SMTP). (page 10-33) Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value...
Page 186 Utility Mode 10.2.10Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP) Set the E-Mail RX (POP). (page 10-35) Other setting items of the E-Mail RX (POP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value...
Page 187: Administrator Setting >> Fax Setting >> Header Information
Utility Mode 10.2.11Administrator Setting >> Network Setting >> Network Fax Setting Set items related to the network fax. (page 10-38) Item Description Available value Network Fax IP Address When the IP Address Fax is ON / OFF Function Set- used, a setting is made to ON. ting Network Fax Internet Fax...
Page 188: Administrator Setting >> Fax Setting >> Header/Footer Position
Utility Mode 10.2.13Administrator Setting >> Fax Setting >> Header/Footer Position Set the method of specifying the sender information and the reception information. (page 10-47) Item Description Available value Header Posi- Set a position in which the sender infor- Inside Body Text / Out- tion mation is printed.
Page 189: Administrator Setting >> Fax Setting >> Tx/Rx Setting
Utility Mode 10.2.15Administrator Setting >> Fax Setting >> TX/RX Setting Sets the print method at the transmission/reception mode. (page 10-52) Item Description Available value Duplex Print When set to ON, the original received is / ON (RX) printed on both sides of the paper. Inch Paper Pri- By setting this function ON, inch series / ON...
Page 190: Administrator Setting >> Fax Setting >> Function Setting
Utility Mode 10.2.16Administrator Setting >> Fax Setting >> Function Setting Turns ON/OFF transmission/reception functions. (page 10-55) For details of other items related to the Function Setting, see "User's Guide (Facsimile Operations). Item Description Available value Destina- Set whether or not to display the list ON/ OFF tion of destinations specified at the time...
Page 191 Utility Mode Item Description Available value MDN Message Sets whether to print the MDN message Do not Print/Print automatically. DSN Message Sets whether to print the received DSN Do not Print /Print message automatically. Receipt Mail Sets whether to print the body of the mail Do not Print/Print Text subjected to an error automatically.
Page 192: Administrator Setting >> Fax Setting >> Job Settings List
Utility Mode 10.2.18Administrator Setting >> Fax Setting >> Job Settings List Detail For details, page 11-28. 10.2.19Administrator Setting >> Fax Setting >> Network Fax Setting Set items related to the network fax. (page 10-63) Item Description Available value Black Compression Level Set the Black Compression /MR/MMR Level while in the mono-...
Page 193 Utility Mode 10.2.20Administrator Setting >> Security Setting >>Security De- tails>>Restrict Fax TX Disable the functions for FAX transmission. (page 10-66) Item Description Available value Restrict Fax TX All the functions for the FAX trans- ON / OFF mission are disabled so that any operation from the [Fax] button on the control panel is not accepted.
Page 194: Fax Basic Screen Default Setting
Utility Mode 10.3 Fax Basic Screen Default Setting Set the initial condition of the FAX screen. Item Description Available value Default Tab Set the default of the destination column Program / Group / Ad- in the fax screen. dress Book / Direct Input Default Pro- Set the default of the Program.
Page 195 Utility Mode Press [Fax Basic Screen Default Setting]. Select the item you wish to set. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area.
Page 196: Fax Active Screen
Utility Mode 10.4 Fax Active Screen Set the message in transmission if it is displayed on the screen or not. Item Description Available value TX Display Set the message in [Transmission] if it is ON / OFF displayed on the screen or not. RX Display Set the message in [Receive] if it is dis- ON / OFF...
Page 197 Utility Mode Select [Transmission Display] or [Receipt Display]. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-20 Network Fax...
Page 198: Initial Setting
Utility Mode 10.5 Initial Setting Set the default of the Fax function. It is possible to set a Fax function that is selected when the Main Power is turned on or when [Reset] is pressed. For this setting, display the Fax screen and press the [Utility/Counter] on this screen.
Page 199 Utility Mode Press [Factory Default]. and then press [OK]. – When you want to stop the setting, press [Cancel]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-22 Network Fax...
Page 200: Entering Power Save Mode (Fax)
Utility Mode 10.6 Entering Power Save Mode (Fax) Set the Entering Power Save Mode (Fax). Item Description Available value Entering Power If the [Immediately] have been selected and Normal / Immediately Save Mode it is power save mode when input signals (Fax) come, then power save mode will be re- sumed after completion of reception.
Page 201 Utility Mode Press [Entering Power Save Mode (Fax)]. Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-24 Network Fax...
Page 202: Restrict Fax Broadcasting
Utility Mode 10.7 Restrict Fax Broadcasting Transmitting the fax to multiple destinations is prohibited. Item Description Available value Restrict Fax Transmitting the fax to multiple destina- ON/ OFF Broadcasting tions is prohibited. indicates factory default setting. Print/Fax Output Settings Open the Administrator Setting screen (See "Entering Administrator Setting"...
Page 203 Utility Mode Press [Restrict Operation Setting]. Press [Restrict Fax Broadcasting] and select [ON]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-26 Network Fax...
Page 204: Administrator Registration
Utility Mode 10.8 Administrator Registration Enter the E-mail address of the administrator. This is used as a From address of the IP Address Fax. Item Description Available value Administrator Register the administrator of copier. Name / E-Mail Address Registration Administrator Registration Open the Administrator Setting screen (See "Entering Administrator Setting"...
Page 205 Utility Mode Press [Name] and [E-Mail Address] to register the administrator and press [OK]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-28 Network Fax...
Page 206: Input Machine Address
Utility Mode 10.9 Input Machine Address Set the E-mail address of the copier that is used by the Internet Fax. Item Description Available value Administrator Register the machine name and E-mail ad- Machine name / E-Mail Registration dress of copier. Input Machine Address Open the Administrator Setting screen (See "Entering Administrator Setting"...
Page 207 Utility Mode Press [Machine Name] and [E-Mail] to register the E-mail address of copier and press [OK]. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. 10-30 Network Fax...
Page 208: Tcp/Ip Setting
Utility Mode 10.10 TCP/IP Setting When a setting is made to ON, set the IP Address, the Subnet Mask and the Default Gateway. Detail Refer to "User’s Guide (Network/Scanner)" for more information about TCP/IP Setting. Item Description Available value TCP/IP Setting Set the TCP/IP.
Page 209 Utility Mode Press [TCP/IP Setting]. Press [ON] and then [Fwd.]. Set the parameter you wish to set. Press [OK]. A message for restarting the copier is displayed. Turn off and on the main power of the copier for restarting. – Turn off the main power of the copier, and then turn it on after waiting for more than 5 seconds.
Page 210: E-Mail Tx (Smtp)
Utility Mode 10.11 E-Mail TX (SMTP) Set the E-Mail TX (SMTP). Other setting items of the E-Mail TX (SMTP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value E-Mail TX E-Mail TX Set- A setting is made to decide Allow /Restrict...
Page 211 Utility Mode – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Network Setting], enter 5 through the numeric keypad. Press [E-Mail Setting]. Press [E-Mail TX (SMTP)]. Set the item you wish to set.
Page 212: E-Mail Rx (Pop)
Utility Mode 10.12 E-Mail RX (POP) Set the E-Mail RX (POP). Other setting items of the E-Mail RX (POP) are not used for the Internet Fax. For details, see "User's Guide (Network/Scanner)". Item Description Available value E-Mail RX E-Mail RX Set- A setting is made to decide /OFF (POP)
Page 213: E-Mail Rx (Pop)
Utility Mode E-Mail RX (POP) Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Network Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 214 Utility Mode Set the item you wish to set. Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-37...
Page 215: Network Fax Function Settings
Utility Mode 10.13 Network Fax Function Settings Set items related to the network fax. Item Description Available value Network Fax IP Address Fax When the IP Address Fax is ON / OFF Function Set- used, a setting is made to ON. ting Network Fax Internet Fax...
Page 216 Utility Mode Press [Forward]. Press [Network Fax Setting]. Press [Network Fax Function Settings]. Set the item you wish to set. Network Fax 10-39...
Page 217 Utility Mode Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. 10-40 Network Fax...
Page 218: Smtp Tx/Rx Setting
Utility Mode 10.14 SMTP TX/RX Setting Set items related to the network fax. Item Description Available value SMTP TX Set- Port No. Set a port number while in 1 - 65535 (25 ting the SMTP transmission. Connection Set a time for the connec- 30 - 300 (60 sec.
Page 219 Utility Mode Press [Forward]. Press [Network Fax Setting]. Press [SMTP TX Setting] or [SMTP RX Setting]. 10-42 Network Fax...
Page 220 Utility Mode Set the item you wish to set. – In case of [SMTP TX Setting] – In case of [SMTP RX Setting] Press [OK]. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-43...
Page 221: Header Information
Utility Mode 10.15 Header Information Register the Sender Name and the Fax ID. Item Description Available value Sender Name The name registered is printed on the doc- Up to 30 in characters ument received by the other party as a and symbols.
Page 222 Utility Mode Press [Header Information]. Press [Sender Name]. Name Input screen appears. Enter the Sender Name and press [OK]. – See "Entering Text" on page 13-3 for more information. When registering the multiple sender names, press [Sender Name Registration]. With a list selected that you want to register, press [Edit]. In the character input screen, enter the name of a sender that you want to register and press [OK].
Page 223 Utility Mode – Sender names registered can be selected from the Scan Setting screen while in the transmission. For details, refer to p. 7-24. Press [OK] and then press [Close]. The Sender Name you have entered is registered. Press [Exit] on the sub-area. 10-46 Network Fax...
Page 224: Header/Footer Position
Utility Mode 10.16 Header/Footer Position You may select this printing feature to be ON or OFF. This feature identifies the originating station and the time of reception. If you select ON, you may also choose to print this information. Item Description Available value Header Posi-...
Page 225: Header/Footer Position
Utility Mode Header/Footer Position Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection.
Page 226 Utility Mode Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-49...
Page 227: Telephone Line Settings
Utility Mode 10.17 Telephone Line Settings For the IP address fax function, set the [Number of Redial] and the [Redial Interval]. These are normally shared with the fax function. Other items are not used for the IP Address Fax. Detail For the network fax function, set the [Number of Redial] and the [Redial Interval].
Page 228 Utility Mode Press [Telephone Line Setting]. Select the item you wish to set. – to go to the next or previous screen. – When you want to stop the setting, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close].
Page 229: Tx/Rx Setting
Utility Mode 10.18 TX/RX Setting These are the options on the defaults of transmission and reception modes. Item Description Available value Duplex Print When set to ON, the original received is / ON (RX) printed on both sides of the paper. Not indicated when [Print Separate Fax Pages] is ON.
Page 230: Tx/Rx Setting
Utility Mode When receiving a fax in the color mode, the use of [Print Separate Fax Pages] is not available. TX/RX Setting Open the Administrator Setting screen (See "Entering Administrator Setting" on page 10-3). Press [Fax Setting]. – Some items may not be displayed depending on the optional settings.
Page 231 Utility Mode Select the item you wish to set. – to go to the next or previous screen. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Close [Exit] on the sub-area.
Page 232: Function Setting
Utility Mode 10.19 Function Setting You can turn on or off the transmission/reception functions individually. Detail For items other than Destination Check Display Function of Function Setting, see "User’s Guide (Facsimile Operations)". 10.19.1Function ON/OFF Setting Select ON or OFF for each function. Item Description Available value...
Page 233 Utility Mode Press [Function Setting]. Press [Function ON/OFF Setting]. – If any function of [Memory RX], [Forward TX Setting], [Fax RX Setting], or [TSI User Box Setting] is ON, other items are not displayed. Select the item you wish to set. –...
Page 234 Utility Mode Select the parameter you wish to set. Press [Close]. – The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-57...
Page 235: Memory Rx
Utility Mode 10.19.2Memory RX You can enable or disable unconditional memory reception, which means to receive documents and store in memory so that you can print them later. When set to ON, set the password within 8 digits that is used while in the print.
Page 236 Utility Mode Press [Function Setting]. Press [Memory RX]. Press [ON] and fill the [Password] box with the password (8 digits) needed to print out the document received. – The password is a number of up to 8 digits. – If you press [C] (clear) the information you have entered will be deleted.
Page 237: Report Settings
Utility Mode 10.20 Report Settings You may select the Report Settings to be On or Off. Detail For other items of Report Setting, see "User’s Guide (Facsimile Operations)". Item Description Available value Activity Report Determines whether to print the report OFF / Daily / Every 100 and the timing at which the report will be Comm.
Page 238: Report Settings
Utility Mode Detail When selecting [ON] in “TX Result Report Check”, the TX Report will be printed if YES is selected. The report will not be printed if NO is selected. While in the selection of [1 Dest. at time], the output of the Broadcast Result Report is restricted only when a redial is tried with no successful transmission available.
Page 239 Utility Mode Select the report you wish to set. – to go to the next or previous screen. – To close the Utility Mode screen, press [Exit] in the sub-area. Select the item you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area.
Page 240: Network Fax Setting
Utility Mode 10.21 Network Fax Setting Set items related to the network fax. Item Description Available value Black Compression Level Set the Black Compression /MR/MMR Level while in the mono- chrome transmission mode. Internet Compression Set the reception ability re- MH/MR/MMR Fax RX Type...
Page 241 Utility Mode Press [Fax Setting]. – Some items may not be displayed depending on the optional settings. – In the Utility Mode, it is also possible to enter a number displayed in the key through the keypad for selection. In the case of [Fax Setting], enter 8 through the numeric keypad.
Page 242 Utility Mode Press the item you wish to set. In case of Black Compression Level (IP Address Fax) In case of Internet Fax RX Ability (Internet Fax) In case of I-Fax Advanced Settings (Internet Fax) Select the item you wish to set and then press [OK]. Press [Close].
Page 243: Restrict Fax Tx
Utility Mode 10.22 Restrict Fax TX All the functions for the FAX transmission are disabled so that any operation from the Fax button on the control panel is not accepted. Item Description Available value Restrict Fax TX Disable the functions for FAX ON / OFF transmission.
Page 244 Utility Mode Press – To close the Utility Mode screen, press [Exit] in the sub-area. Press [Restrict Fax TX]. Select the parameter you wish to set. Press [Close]. The value of the parameter is changed. Press [Exit] on the sub-area. Network Fax 10-67...
Page 246: Explanation Of Reports And Lists
Explanation of Reports and Lists...
Page 247: Types Of Reports And Lists
Explanation of Reports and Lists Explanation of Reports and Lists 11.1 Types of Reports and Lists The following types of reports and lists can be printed with the this machine. 11.1.1 Reports Reports consist of those that are printed out automatically, those for which the printing method can be set, and those that are printed out as necessary.
Page 248: Lists
Explanation of Reports and Lists 11.1.2 Lists Lists can be instructed to be printed out as necessary. Name of List Explanation Address Book List Numbers registered for Address Book can be printed out. Program List Numbers registered for Program can be printed out. Group Address List Numbers registered for Group can be printed out.
Page 249: Activity Report
Explanation of Reports and Lists 11.2 Activity Report The Activity Report is a report that contains a record of transmissions and receptions. Communications for a total of 100 transmissions and receptions are recorded on separate pages for transmission and reception. In addition to the Activity Report being printed out automatically, either the transmission record (transmission report) only, reception record (reception report) only or a record of both transmissions and receptions (Activity Report) can be...
Page 250 Explanation of Reports and Lists Press [Activity Report], [TX Report] or [RX Report]. Press [Print]. The report is printed out. Detail A message is displayed when the required paper is not placed in the pa- per tray for reports and lists. Add paper according to the message. The actual reports may be different from the reports in this manual.
Page 251 Explanation of Reports and Lists Note Even though "----" is marked on the transmission result screen (Job List > FAX TX > Job History > Comm. Setting) or in the space for the result of activity report, the E-mail may not arrive at the receiver due to a trouble on the internet.
Page 252 Explanation of Reports and Lists Result: Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. Shown when there has been an incoming tele- phone call. Shown when a communication error has oc- curred.
Page 253: Tx Report
Explanation of Reports and Lists 11.3 TX Report 11.3.1 Manual Printout The TX Result Report Check screen appears at the transmission if [ON] is selected at [Report Settings]-[TX Report] by the Utility Mode. Press [YES] to print the TX result report. Press [NO] to not print the report. For details, see "Report Settings"...
Page 254 Explanation of Reports and Lists Time: Fixed in "-:-:-". Prints: The number of pages transmitted is shown. In the case of memory transmission, the number of pages able to be transmitted and the total number of pages are shown in the form of a fraction. Result: Shown when communication ended normally.
Page 255: Broadcast Report
Explanation of Reports and Lists 11.4 Broadcast Report This report is printed out automatically at completion of a sequential multi- station transmission. Automatic printout can be set to [ON] or [OFF] with [Sequential TX Report] at [Report Settings] of Utility Mode. And report output timing (All Dest./1 Dest. at a time) can be specified in the [Broadcast Result Report].
Page 256 Explanation of Reports and Lists Result: Shown when communication ended normally. S-OK Shown when communication was stopped. PW-OFF Shown when the power switch is turned off. Shown when there has been an incoming tele- phone call. Shown when a communication error has oc- curred.
Page 257: Network Fax Rx Error Report
Explanation of Reports and Lists 11.5 Network Fax RX Error Report When the Network Fax RX Error Report is set to ON in Administrator Setting of the Utility Mode, printing is made automatically after failure in the normal reception of a network fax. Automatic printout can be set to [ON] or [OFF] with [Network Fax RX Error Report] at [Report Settings] of Utility Mode.
Page 258: Mdn Message
Explanation of Reports and Lists 11.6 MDN Message A message is automatically printed when a recipient receives the email (confirmation of reception). Automatic printout can be set to [Print] or [Do not Print] with [MDN Message] at [Report Settings] of Utility Mode. For details, see "Report Settings" on page 10-61.
Page 259: Dsn Message
Explanation of Reports and Lists 11.7 DSN Message When a DSN message which is sent to the transmitter upon the arrival of a mail at the mail server of the receiver is received, it is automatically printed. Automatic printout can be set to [Print] or [Do not Print] with [DSN Message] at [Report Settings] of Utility Mode.
Page 260: Receipt Mail Text
Explanation of Reports and Lists 11.8 Receipt Mail Text A setting is made to decide whether or not the text of an E-mail received is automatically printed. Automatic printout can be set to [Print] or [Do not Print] with [Receipt Mail Text] at [Report Settings] of Utility Mode.
Page 261: Address Book List
Explanation of Reports and Lists 11.9 Address Book List Address Book List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting].
Page 262 Explanation of Reports and Lists Enter through the keypad the range of the registration number you want to print out in [Registration No.] and select [Destination Type] you want to print. – The specification can be made up to 100. –...
Page 263 Explanation of Reports and Lists How to see the Address Book List The actual reports may be different from the reports in this manual. No.: Abbreviated dialing number. Name: Registration name Dial Number: Registration Fax number for Address Book Line Setting is shown when line setting is appointed.
Page 264: Group Address List
Explanation of Reports and Lists 11.10 Group Address List Group Address List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting].
Page 265 Explanation of Reports and Lists Enter through the keypad the range of the registration number you want to print out in [Registration No.]. – The specification can be made up to 20. – Pressing moves the cursor to the left and pressing moves it to the right.
Page 266 Explanation of Reports and Lists How to see the Group Address List The actual reports may be different from the reports in this manual. No.: Registration group number Name: Registration group name Addr. No.: Abbreviated dialing numbers registered for the group Regist Count: Number of abbreviated dialing numbers registered for the group.
Page 267: Program List
Explanation of Reports and Lists 11.11 Program List Program List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. – The password for the administrator can be changed in [Security Setting]. The administrator should have a responsibility for the management of the password.
Page 268 Explanation of Reports and Lists Enter the range of the Registration No. to be printed in [Registration No.] from the keypad and select either [Abbr. Dial], [Group No.] or [Direct Input]. – When [Direct Input] is selected, specify [Destination Type]. –...
Page 269 Explanation of Reports and Lists How to see the Program List The actual reports may be different from the reports in this manual. No.: Registration program number Name: Registration name Address Book: Address Book number Item: Functions of the FK-502. Setting: Setting status.
Page 270: E-Mail Subject/Text List
Explanation of Reports and Lists 11.12 E-Mail Subject/Text List The list of the Subject/Text of E-Mail registered can be printed. E-Mail Subject/Text List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. –...
Page 271 Explanation of Reports and Lists Select tray to print. Press [Start]. The E-Mail Subject/Title List is printed out. Detail When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed. 11-26 Network Fax...
Page 272 Explanation of Reports and Lists How to see the Subject/Text List Title List No.: Registration number. Subject: Subject registered for the Subject/Text (for E- Mail). Text List No.: Registration number. Text: Text registered for the Subject/Text (for E-Mail). Network Fax 11-27...
Page 273: Fax Setting List
Explanation of Reports and Lists 11.13 Fax Setting List The set value list of the fax set up into this machine can be printed. Fax Setting List Press [Fax] and press [Utility/Counter] on the control panel. Press [Administrator Setting]. Enter the password and press [OK]. –...
Page 274 Explanation of Reports and Lists Select tray to print. Press [Start]. The Fax Settings List is printed out. Detail When no necessary paper is set in the paper tray, [Start] flashes in red. On an occasion like this, [Start] cannot be pressed. Network Fax 11-29...
Page 275 Explanation of Reports and Lists How to see the Fax Setting List The actual reports may be different from the reports in this manual. Item: Item of Utility Mode. Setting: Setting status. 11-30 Network Fax...
Page 276 Explanation of Reports and Lists Network Fax 11-31...
Page 277 Explanation of Reports and Lists The actual reports may be different from the reports in this manual. 11-32 Network Fax...
Page 278: Web Connection
<Web Connection>...
Page 279: Items That Can Be Specified Using Web Connection
Web Connection Web Connection 12.1 Items That Can Be Specified Using Web Connection Web Connection is a device management utility supported by the HTTP server built into the device. Using a Web browser on a computer connected to the network, machine settings can be specified from Web Connection.
Page 280: Page Structure
Web Connection Accessing Web Connection Web Connection can be accessed directly from a Web browser. Start the Web browser. In the Address bar, type the IP address of this machine, and then press the [Enter] key. – http://<IP_address_of_the_machine>/ e.g. : When IP Address of the machine is 192.168.1.20. http://192.168.1.20/ –...
Page 281 Item Description Océ Logo Click the logo to go to the Océ Web site at the fol- lowing URL. http://oce.com/ Web Connection Logo Click the logo to display the version information of Web Connection. Login mode Displays the current login mode (public, registered user, Account name, administrator, box administra- tor).
Page 282: Web Browser Cache
Web Connection 12.1.2 Web Browser Cache The newest information may not appear in the Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, the following problems may occur when the cache is used. When using Web Connection, disable the cache for the Web browser.
Page 283: Logging On And Logging Off
Web Connection 12.2 Logging On and Logging Off When Web Connection is accessed, the page for a public user appears. In order to log on as a registered user or an administrator when user authentication is performed, it is necessary to log off first, then log on again. To log off Click [Logout] at the upper left of the window.
Page 284 Web Connection – The user is logged off, and the Login page appears. Network Fax 12-7...
Page 285 Web Connection Logging On to User Mode (Public User) There are two procedures for logging on to User mode: one for a registered user and one for a public user. If user authentication is not performed, log on as a public user. In the Login page, select [Public User].
Page 286 Web Connection Logging On to User Mode (Registered User/Box Administrator) There are two procedures for logging on to User mode: one for a registered user and one for a public user. The following procedure describes how to perform user authentication and log on with a specific user name.
Page 287 Web Connection – The User mode page appears. 12-10 Network Fax...
Page 288 Web Connection Logging On to Administrator Mode In order to specify system and network settings, log on to Administrator mode. 0 When logged on to Administrator mode, the control panel of this machine is locked and cannot be used. 0 Depending on the status of the machine, you may not be able to log on to Administrator mode.
Page 289 Web Connection Type in the password for the machine’s administrator, and then click [OK]. – The Administrator mode page appears. 12-12 Network Fax...
Page 290: E-Mail Rx (Pop)
Web Connection 12.3 E-Mail RX (POP) Set the E-Mail RX (POP). E-Mail RX (POP) Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [E-Mail Setting]. Select [E-Mail RX (POP)]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 291 Web Connection Connection Timeout Specify the value of connection timeout. Port No. Specify the value of Port number. Use SSL/TLS Not used for Internet Fax mode. Auto Receive Check A setting is made to decide whether or not a mail is automatically obtained.
Page 292: E-Mail Tx (Smtp)
Web Connection 12.4 E-Mail TX (SMTP) Set the E-Mail TX (SMTP). E-Mail TX (SMTP) Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [E-Mail Setting]. Select [E-Mail TX (SMTP)]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 293 Web Connection Scan to E-Mail Not used for Internet Fax mode. E-Mail Notification Not used for Internet Fax mode. Meter Count Notification Not used for Internet Fax mode. SMTP Server Address Specify the SMTP server address or host name. Port No. Specify the value of Port number.
Page 294: I-Fax Advanced Setting
Web Connection 12.5 I-Fax Advanced Setting Set the I-Fax Advanced Setting. I-Fax Advanced Setting Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [E-Mail Setting]. Select [I-Fax Advanced Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 295 Web Connection Max Resolution Sets the max resolution. 12-18 Network Fax...
Page 296: Smtp Tx Setting
Web Connection 12.6 SMTP TX Setting Set items related to the SMTP TX Setting. SMTP TX Setting Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [Network Fax Setting]. Select [SMTP TX Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 297: Smtp Rx Setting
Web Connection 12.7 SMTP RX Setting Set items related to the SMTP RX Setting. SMTP RX Setting Open the Administrator Setting screen (See p. 12-11). Press [Network] and then select [Network Fax Setting]. Select [SMTP RX Setting]. Set the item you wish to set. Click [Apply] and then click [OK].
Page 298: Address Book
Web Connection 12.8 Address Book New destinations can be registered for the fax/scanning functions. The Scan tab appears only when registrations by users are permitted. To register new destinations (Internet Fax) Click [Scan] tab and then select [Address Book]. Click [New Registration]. Click [Internet Fax] and then click [Next].
Page 299 Web Connection Enter the settings, and click [Apply]. Click [OK.] Registration is performed. Name Enter the name of the destination (up to 24 characters). Index Select the search word for searching destinations. I-Fax Address Enter the destination e-mail address (up to 320 characters). Resolution Set the Resolution according to the ability of the other party re- ceiver.
Page 300 Web Connection To register new destinations (IP Address Fax) Click [Scan] tab and then select [Address Book]. Click [New Registration]. Click [IP Address Fax] and then click [Next]. Enter the settings, and click [Apply]. Network Fax 12-23...
Page 301 Web Connection Click [OK]. Registration is performed. Name Enter the name of the destination (up to 24 characters). Index Select the search word for searching destinations. Receiving Model Type Specify the model type (Full color/Black) of the other party. Host Address Enter the IP address or host name of destination.
Page 302: Group
Web Connection 12.9 Group Multiple destinations registered in the Address Book can be registered as a group. To register group (Internet Fax) Click the Scan tab, and then click [Group]. Click [New Registration]. Select [Store Fax], and then click [Next]. Network Fax 12-25...
Page 303 Web Connection Enter the Name. Click Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. Click [Apply]. Click [OK]. Registration is performed. 12-26 Network Fax...
Page 304 Web Connection To register group (IP Address Fax) Click the Scan tab, and then click [Group]. Click [New Registration]. Select [Store Fax], and then click [Next]. Network Fax 12-27...
Page 305 Web Connection Enter the Name. Select [Color Model] or [Mono Medel]. Click Select the desired destinations to be registered to the group from the Address Book List, and click [Apply]. Click [Apply]. Click [OK]. Registration is performed. 12-28 Network Fax...
Page 306: Program Registration
Web Connection 12.10 Program Registration Transmission conditions and an address can be registered as a Program. To register program (Internet Fax) Click the Scan tab, and then click [Program]. Click [New Registration]. Network Fax 12-29...
Page 307 Web Connection Select [Internet Fax], and then click [Next]. 12-30 Network Fax...
Page 308 Web Connection Enter the Settings and click [Apply]. Click [OK]. Registration is performed. Network Fax 12-31...
Page 309 Web Connection When "Internet Fax" is selected Enter the registration number. Name Enter the registration name. Select from Address Book Click , and then select the destination from the list. Direct Input Directly enter the destination. Resolution Select the resolution according to the reception ability of the other party.
Page 310 Web Connection To register program (IP Address Fax) Click the Scan tab, and then click [Program]. Click [New Registration]. Select [IP Address Fax], and then click [Next]. Network Fax 12-33...
Page 311 Web Connection Enter the Settings and click [Apply]. Click [OK]. Registration is performed. When "IP Address Fax" is selected Enter the registration number. Name Enter the registration name. Receiving Model Type Specify the model type (Full color/Black) of the other party. Select from Address Book Click , and then select the destination from the list.
Page 312 Web Connection When "IP Address Fax" is selected Direct Input Directly enter the destination. Port No. Specify the value of Port number. Resolution Select the resolution. File Type Select the file format. Subject Not used for IP Address Fax mode. Text Not used for IP Address Fax mode.
Page 313: Memory Rx User Box
Web Connection 12.11 Memory RX User Box The Memory RX User Box can be opened to check the contents from the Web Connection. To open Memory RX User Box Click the Box tab, and then select [Open User Box]. Select [Memory RX User Box] and then click [Next]. Enter the password and then click [OK].
Page 314 Web Connection Confirm the contents in the box. Item Description Display the detailed information of the document. Download the document. Delete the document. Network Fax 12-37...
Page 316: Appendix
Appendix...
Page 317: Number Of Stored Pages To Memory
Appendix Appendix 13.1 Number of Stored Pages to Memory This machine is equipped with a 40 GB hard disk as a standard. And the fax image is saved in the area of 27 GB in this hard disk. In the hard disk, it is possible to store about 9,000 Océ standard originals in an A4 size sheet with 700 words that are saved and received in each mode (Copy, Printer, Scan, Box, and Fax).
Page 318: Entering Text
Appendix 13.2 Entering Text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.
Page 319 Appendix The following procedure describes how to type using E-Mail address input screen. 13-4 Network Fax...
Page 320 Appendix To type text Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box. Note To cancel the entered text, touch [Cancel].
Page 321: Internet Fax Terminology
Appendix 13.3 Internet Fax Terminology Terms used in general for the Internet Fax transmission are described below. Alphabet Terms Description DSN (Delivery Sta- A message to notify the transmitting side of the delivery tus Notifications) status when a mail arrives at the mail server on the receiv- ing side.
Page 322: Fax Terms
Appendix 13.4 FAX Terms This section describes the general terms used in the fax communication. Explanations may be given of the terms of functions that are not equipped to this machine. Terms Description Numerics 2 in 1 TX The function to gather two pages into one page and to transmit the composed wide page.
Page 323 Appendix Terms Description Factory default The value set at the factory. You can change setting some defaults by the Utility Mode. It is useful to set the value that you use frequently as the default. FAX ID The ID code to recognize each other at the fax communication.
Page 324 Appendix Terms Description Manual trans- This operation to send documents while con- mission firming the status of the receiving machine. Memory The location to store data. It is used to spec- ify the communication or store the docu- ment. Memory over- The state of the fax image memory in this ma- flow chine to be full during storing transmitted...
Page 325 Appendix Terms Description Password TX The function to send fax with a password. Sender has to send a fax with the same pass- word which is set in Closed Network RX if the Closed Network RX is set at the recipient. Pause To dial at certain intervals.
Page 326 Appendix Terms Description Sender infor- Information such as transmission date, mation name, telephone number, and page number printed at the top of the received document at the fax transmission. Sender name The name of this machine, which is repre- sented with any alphanumeric character and symbols.
Page 327 Appendix Terms Description V.34 The communication mode under the super G3 fax communication. It may not be possi- ble to communicate in super G3 mode if the receiver or sender is connected to the line via an extension exchange equipment. Vertical scan- The vertical direction when the original is ning...
Page 328: Index
Appendix 13.5 Index ........ 3-32 ......3-21 Abbr. Dial E-Mail Setting ........2-7 Access Entering Power Save Mode (Fax) 10-6 .........10-23 ......2-8 Accessibility Account Track ......2-14 ......11-4 Activity Report ..........2-7 ..2-10 3-22 3-27 Address Book ..10-5 10-19 Fax Active Screen 3-30 ........
Page 329 Appendix .........2-8 Reset .......3-19 Resolution ....... 2-8 Main Power ...... 11-13 MDN Message ........2-10 Memory ..........2-7 Scan ......10-58 Memory RX ....2-11 3-21 Scan Setting ..... 9-28 Memory RX User Box ......7-4 7-21 Scan Size ....7-4 Mixed Original .......7-4 7-18 Sharpness...
Page 330 MEMO...
Page 331 MEMO...
Page 332 Introduction Special Notice to User ..............1-3 1.1.1 For Canada ..................1-3 1.1.2 For U.S.A..................1-3 1.1.3 For New Zealand................1-5 1.1.4 For Europe ..................1-6 Features of the FAX................1-7 How to Use This User’s Guide............1-11 Descriptions and Symbols for Documents and Paper ....1-12 1.4.1 “Width”...
Page 333 3.3.2 Placing Originals on the Platen Glass..........3-10 3.3.3 Sending Multiple Originals from the Platen Glass ......3-10 3.3.4 Transmitting Originals by Using both the ADF and the Platen Glass 3- Set the transmission mode (IP Address Fax).........3-14 Setting Transmission Conditions............3-16 3.5.1 Original Image Type ...............3-17 3.5.2 Density ...................3-18...
Page 334 Memory Substitute Reception............4-6 Reception Recording ................ 4-7 4.5.1 Recording after Reducing at the Minimum Reduction Rate ... 4-7 4.5.2 Recording after Reducing to Fit in Paper........4-8 4.5.3 Recording at Full Scale ..............4-15 Reception Information ..............4-18 Troubleshooting Cannot Send Messages (Internet Fax)..........
Page 335 Reception Information ...............8-5 8.2.1 Various Reception Information ............8-5 Registering/Settings Displaying the Fax Registration Screen ...........9-2 Registering the Address Book ............9-3 Registering the Group................9-8 Registering the Program..............9-13 Registering the Subject and Text of the E-Mail......9-16 Setting the Memory RX User Box ...........9-28 10 Utility Mode 10.1 Utility Mode Screen ................10-2...
Page 336: Administrator Setting >> Security Setting >>Security Details>>Restrict Fax
10.2.12 Administrator Setting >> Fax Setting >> Header Information ..10-10 10.2.13 Administrator Setting >> Fax Setting >> Header/Footer Position .. 10- 10.2.14 Administrator Setting >> Fax Setting >> Telephone Line Settings. 10- 10.2.15 Administrator Setting >> Fax Setting >> TX/RX Setting ..... 10-12 10.2.16 Administrator Setting >>...
Page 337 11 Explanation of Reports and Lists 11.1 Types of Reports and Lists..............11-2 11.1.1 Reports ..................11-2 11.1.2 Lists....................11-3 11.2 Activity Report ..................11-4 11.2.1 Automatic Printout .................11-4 11.2.2 Manual Printout................11-4 11.3 TX Report ..................11-8 11.3.1 Manual Printout................11-8 11.3.2 Automatic Printout .................11-8 11.4 Broadcast Report ................11-10 11.5 Network Fax RX Error Report ............11-12...
Page 338 12.11 Memory RX User Box ..............12-36 13 Appendix 13.1 Number of Stored Pages to Memory ..........13-2 13.2 Entering Text ..................13-3 13.3 Internet Fax Terminology ..............13-6 13.4 FAX Terms ..................13-7 13.5 Index ....................13-13...
Page 340 10-6 Entering Power Save Mode (Fax) 10-23 ........ 3-32 Abbr. Dial ........2-7 Access ......2-8 Accessibility ..........2-7 ......2-14 Account Track Fax Active Screen ..10-5 10-19 ......11-4 Activity Report 10-5 Fax Basic Screen Default Setting 10-17 Address Book 2-10 3-22...
Page 341 ......10-58 ....... 7-4 7-18 Memory RX Sharpness ..... 9-28 ....... 3-18 Memory RX User Box Simplex/Duplex ....7-4 .......... 2-8 Mixed Original Start ....2-8 3-22 ......... 2-11 Mode Check Sub Area Subject ........9-16 ......2-10 Name Dest. 11-12 10-11 10-50...

Oce CM4520 User Manual

1 Introduction

2 Before Use

3 Transmission

5 Troubleshooting

6 Specifications

7 Transmission Applications

8 Useful Functions for Reception

9 Registering/Settings

10 Utility Mode

11 Explanation of Reports and Lists

12 Web Connection

13 Appendix

Quick Links

Troubleshooting

Need help?

Questions and answers

Related Manuals for Oce CM4520

Summary of Contents for Oce CM4520