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Brother MFC-J6920DW Basic User's Manual

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Table of Contents
Basic User's Guide
MFC-J6920DW
Version A
UK/IRE/GEN

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Summary of Contents for Brother MFC-J6920DW

  • Page 1 Basic User’s Guide MFC-J6920DW Version A UK/IRE/GEN...
  • Page 2 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ © 2013 Brother Industries, Ltd. All rights reserved.
  • Page 3 PDF file / Brother print from OS X v10.7.x, 10.8.x and your iPhone, Solutions Center iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver. Google Cloud Print This Guide provides details on how to use Google...
  • Page 4: Table Of Contents

    Viewing User’s Guides ..................2 How to access Guides for Advanced Features............4 ® Accessing Brother Support (Windows ) ..............5 Accessing Brother Support (Macintosh) ..............5 Control panel overview ..................6 3.7"(93.4 mm) Touchscreen LCD ..............9 Setting the Ready screen ................13 Basic Operations ...................13 Shortcut Settings ....................14...
  • Page 5 Loading documents How to load documents ..................45 Using the ADF ....................45 Using the scanner glass ................46 Unscannable area ..................47 Sending a fax How to send a fax ....................48 Stop faxing..................... 50 Setting scanner glass size for faxing ............. 50 Colour fax transmission .................50 Cancelling a fax in process................51 How to preview an outgoing fax ..............
  • Page 6 Telephone and external devices Voice operations ....................64 Fax/Tel mode....................64 Caller ID (U.K. and Ireland only)..............64 Telephone services....................65 Setting the Telephone Line Type..............65 Voice over Internet Protocol (VoIP) ...............66 Connecting an external TAD (telephone answering device)........67 Connection settings ..................67 Recording an outgoing message (OGM) on an external TAD .......68 Multi-line connections (PBX) .................68 External and extension telephones..............68 Connecting an external or extension telephone ..........68...
  • Page 7 How to print from a computer Printing a document.....................88 How to scan to a computer Before scanning....................89 ® Scanning a document as a PDF file using ControlCenter4 (Windows ) ..... 90 How to change the machine’s SCAN mode settings for PDF scanning ....93 How to scan a document as a PDF file using the Touchscreen ....
  • Page 8 Specifications General ......................191 Print media......................193 Fax ........................195 Copy ........................196 PhotoCapture Center™ ..................197 PictBridge ......................198 Scanner ......................199 Printer ........................200 Interfaces ......................201 Network......................202 Computer requirements ..................203 Consumable items .....................204 Index...
  • Page 9 Table of Contents (Advanced User’s Guide) The Advanced User’s Guide explains the following features and operations. You can view the Advanced User’s Guide on the CD-ROM. General setup Printing photos from a memory card or USB Flash Memory Storage drive Automatic Daylight Saving Time Sleep Mode PhotoCapture Center™...
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  • Page 11: General Information

    Using the WARNING documentation WARNING indicates a potentially hazardous situation which, if not avoided, Thank you for buying a Brother machine! could result in death or serious injuries. Reading the documentation will help you make the most of your machine. CAUTION...
  • Page 12: Accessing Brother Utilities (Windows ® 8)

    Start screen and the desktop. PhotoCapture Center™, Printer, Scanner, PC-Fax, and Network features. When you are Tap or click Brother Utilities either on ready to learn detailed information about the Start screen or the desktop. these operations, you can read the Advanced User’s Guide and Software and...
  • Page 13 CD-ROM into your CD-ROM drive. Turn on your Macintosh. Insert the NOTE Brother CD-ROM into your CD-ROM drive. The following window will appear. If the Brother screen does not appear, go to Computer or My Computer. (For ® ® Windows...
  • Page 14: How To Access Guides For Advanced Features

    Google Cloud Print™ services for printing over the Internet. Wi-Fi Direct™ Guide This Guide provides details on how to configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi-Fi Direct™ standard. Mobile Print/Scan Guide for Brother iPrint&Scan...
  • Page 15: Accessing Brother Support (Windows ® )

    You can find all the contacts you will need, such as Web support (Brother Solutions such as Web support (Brother Solutions Center) on the CD-ROM. Center) on the CD-ROM. Click Brother Support on the Top Menu. Double-click the Brother Support icon.   The following screen will appear: The following screen will appear: ...
  • Page 16: Control Panel Overview

    Chapter 1 Control panel overview 3.7"(93.4 mm) Touchscreen LCD and Touchpanel This is a Touchscreen LCD with an electrostatic Touchpanel that only shows the LEDs that can be used. 1 3.7"(93.4 mm) Touchscreen LCD (Liquid Crystal Display) This is a Touchscreen LCD. You can access the menus and options by pressing them as they are displayed on this screen.
  • Page 17 NFC logo on the lower left of the control panel.  Cancel You must download and install Brother Press to cancel an operation when lit. iPrint&Scan to your Android™ device to use ...
  • Page 18 Chapter 1 Power On/Off Press to turn the machine on. Press and hold down to turn the machine off. The Touchscreen LCD will show Shutting Down and will stay on for a few seconds before turning off. If you have connected an external telephone or TAD, it is always available for use.
  • Page 19: 3.7"(93.4 Mm) Touchscreen Lcd

    General information 3.7"(93.4 mm) Touchscreen LCD You can select from three types of screens for the Home screen. When the Home screen is displayed, you can swipe left or right, or press d or c to display the More screen or one of the Shortcut screens.
  • Page 20 Photo 1 Modes: Lets you access Photo mode.  Lets you access Fax mode. Lets you connect the Brother machine to  Copy an Internet service. Lets you access Copy mode. For details, see Web Connect Guide.
  • Page 21 General information NOTE NOTE • Three Shortcut screens are available. You If you receive a fax containing multiple can set up to six Shortcuts on each paper sizes (for example, a Letter size Shortcut screen. A total of 18 Shortcuts page and a Ledger size page), the are available.
  • Page 22: Settings Screen

    Chapter 1 Settings screen 4 Date & Time See the date and time. The Touchscreen LCD shows the machine Press to access the Date & Time menu. status when you press 5 Fax Preview You can check and access all the machine's See the Fax Preview setting.
  • Page 23: Setting The Ready Screen

    General information Setting the Ready screen Basic Operations You can set the Ready screen to either Home, Press your finger on the Touchscreen LCD to More, Shortcuts 1, Shortcuts 2 or operate it. To display and access all the screen menus or options, swipe left, right, up, Shortcuts 3.
  • Page 24: Shortcut Settings

    Chapter 1 Shortcut Settings Swipe up or down, or press a or b to display Receive Mode. You can add the fax, copy, scan and Web Connect settings you use most frequently by setting them as your Shortcuts. Later you can quickly and easily recall and apply these settings.
  • Page 25: Adding Fax Shortcuts

    General information Swipe up or down, or press a or b to Read the information on the display the available options for the Touchscreen, and then confirm it by setting, and then press the option you pressing OK. want to set. Enter the fax number using the dial pad Repeat steps f and g until you have on the Touchpanel, or you can use the...
  • Page 26: Adding Scan Shortcuts

    Chapter 1 Enter a name for the Shortcut using the to OCR/to File/to Image/to E-mail keyboard on the Touchscreen. (For help  PC Select entering letters, see Entering Text on page 190.) Press OK. to FTP/to Network  Profile Name Press OK to save your Shortcut.
  • Page 27 General information Swipe up or down, or press a or b to NOTE display the available options for the To add a Shortcut for to Network and setting, and then press the new option to FTP, you must have added the Profile you want to set.
  • Page 28: Adding Web Connect Shortcuts

    Chapter 1 Adding Web Connect Press your account. If the account needs a PIN, enter the Shortcuts PIN for the account using the keyboard on the Touchscreen. The settings for the following services can be Press OK. included in a Web Connect Shortcut: Choose the function you want to use.
  • Page 29: Changing Shortcuts

    General information Changing Shortcuts Editing Shortcut Names You can change the settings in a Shortcut. You can edit a Shortcut name. NOTE Press and hold the Shortcut until the dialog box appears. You cannot edit existing Web Connect Shortcuts. NOTE If you want to change a Web Connect Shortcut, you should delete it, and then You can also press...
  • Page 30: Volume Settings

    Chapter 1 Volume Settings Beeper Volume When the beeper is on, the machine will Ring Volume make a sound when you press the Touchscreen or Touchpanel, or if you make a You can choose from a range of ring volume mistake, or after you send or receive a fax.
  • Page 31: Speaker Volume

    General information Touchscreen LCD Speaker Volume You can choose from a range of speaker Setting the Backlight volume levels. brightness Press If you are having difficulty reading the Touchscreen LCD, try changing the Press All Settings. brightness setting. Swipe up or down, or press a or b to display General Setup.
  • Page 32: Loading Paper

    Loading paper Loading paper and Loading paper in paper other print media tray #1 Load only one size of paper and one type of CAUTION paper in the paper tray at a time. (For more information about paper size, DO NOT carry the machine by holding the weight and thickness, see Choosing the right scanner cover, the Jam Clear Cover, the print media on page 42.)
  • Page 33 Loading paper Adjust the tray length if needed: Gently press and slide the paper side guides (1) to fit the paper size.  When using A3, Ledger, Legal, or Make sure that the triangular mark (2) Folio size paper on the paper side guide (1) lines up with Press the universal guide release the mark for the paper size you are button (1) as you slide out the front of...
  • Page 34 Chapter 2 Gently press and slide the paper length To load paper in the tray, do one of the guide (1) to fit the paper size. following: Make sure that the triangular mark (2)  When using A4 or Letter size on the paper length guide (1) lines up paper with the mark for the paper size you are...
  • Page 35 Loading paper  When using A3, Ledger, Legal or NOTE Folio size paper Be careful not to push the paper in too far; it may lift at the back of the tray and cause Gently put the paper into the feed problems.
  • Page 36 Chapter 2 While holding the paper tray in place, NOTE pull out the paper support (1) until it Before you shorten Tray #1, take the locks into place, and then unfold the paper out of the tray. Then shorten the paper support flap (2).
  • Page 37: Loading Smaller Paper (Photo, Photo L, Photo 2L Or Envelopes)

    Loading paper Loading smaller paper Do one of the following: (Photo, Photo L, Photo 2L or If you load Photo L (89  127 mm) in  the paper tray, lift up the Photo L envelopes) stopper (1). Portrait orientation (A5 or smaller size paper) If you load Photo (10 ...
  • Page 38 Chapter 2 About envelopes Put Photo, Photo L, or Photo 2L paper in the paper tray print side down.  Use envelopes that weigh between 80 to 95 g/m  Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing multiple envelopes.
  • Page 39 Loading paper Loading envelopes Put envelopes in the paper tray with the address side down. If the envelope flaps Before loading, press the corners and are on the long edge, load the sides of the envelopes to make them as envelopes with the flap on the left, as flat as possible.
  • Page 40: Loading Paper In Paper Tray #2

    Chapter 2 Loading paper in paper If you have problems printing on envelopes with the flap on the short edge, tray #2 try the following: Open the envelope flap. NOTE Put the envelope into the paper tray with You can only use plain paper sizes A4 or the address side down and the flap Letter (in Landscape position) and A3, positioned as shown in the illustration.
  • Page 41 Loading paper Adjust the tray length if needed: Gently press and slide the paper side guides (1) to fit the paper size. If you are  When using A3, Ledger, or Legal loading A4 or Letter size paper, put it in size paper landscape position and lift up the Press the universal guide release...
  • Page 42 Chapter 2 Gently put the paper into the paper tray Gently adjust the paper side guides so print side down. they touch the sides of the paper stack.  When using A4 or Letter size paper Landscape orientation When using A3, Ledger, or Legal ...
  • Page 43 Loading paper Close the paper tray cover.  If you are using A4 or Letter size paper, pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). Slowly push the paper tray back into the machine.
  • Page 44 Chapter 2 Open the output paper tray cover and lift NOTE the stopper (1) for A4 and Letter. If you are finished using A3, Ledger or Legal size paper and want to use A4 or Letter size paper, take the paper out of the tray.
  • Page 45: Loading Paper In The Manual Feed Slot

    Loading paper Loading paper in the Slide the manual feed slot paper guides to fit the paper width that you are going manual feed slot to use. You can load special print media into this slot one sheet at a time. Use the manual feed slot to print or copy on A3, Ledger, Legal, Folio, A4, Letter, Executive, A5, A6, envelopes,...
  • Page 46 Chapter 2 Load only one sheet of paper in the IMPORTANT manual feed slot with the side to be • DO NOT put more than one sheet of paper printed on face up. in the manual feed slot at any one time. ...
  • Page 47 Loading paper NOTE NOTE • DO NOT press the paper guides too tightly • Make sure printing has finished before you against the paper. Doing this may cause close the manual feed slot cover. the paper to fold. • When paper is placed in the manual feed •...
  • Page 48: Unprintable Area

    Chapter 2 Unprintable area The printable area depends on the settings in the application you are using. The figures show the unprintable areas on cut-sheet paper and envelopes. Cut-Sheet Paper Envelopes Top (1) Left (2) Bottom (3) Right (4) Cut-Sheet 3 mm 3 mm 3 mm...
  • Page 49: Paper Settings

    Swipe up or down, or press a or b to display Plain Paper, Swipe up or down, or press a or b to Inkjet Paper, Brother BP71, display General Setup. Other Glossy or Transparency, and press the option you want.
  • Page 50: Tray Use In Fax Mode

    (See Paper Size and Type on page 39.) Press Tray Setting.  When you print on Brother Photo paper, load one extra sheet of the same photo Press Tray Use: Fax. paper in the paper tray. An extra sheet has...
  • Page 51: Recommended Print Media

    Brother paper in the table.  Store paper in its original packaging and keep it sealed. Keep the paper flat and If Brother paper is not available in your away from moisture, direct sunlight and country, we recommend testing various heat.
  • Page 52: Choosing The Right Print Media

    Chapter 2 Choosing the right print media Paper type and size for each operation Paper Type Paper Size Usage Copy Photo Printer Capture 297  420 mm (11.7  16.5 in.) Cut-Sheet 210  297 mm (8.3  11.7 in.) 279.4 ...
  • Page 53 Loading paper Paper orientation and capacity of the paper trays Paper size Paper types No. of sheets Paper Tray #1 <Landscape> Plain Paper A4, Letter, Executive Inkjet Paper <Portrait> Glossy Paper, Photo A3, Ledger, Legal, Folio, A5, A6, Index Card Photo, Photo L, Photo 2L, Index card, Envelopes (C5, Com-10, Envelopes, Transparencies...
  • Page 54 Photo Card Up to 220 g/m Index Card Up to 0.15 mm Up to 120 g/m Envelopes Up to 0.52 mm 80 to 95 g/m Transparencies – – BP71 (260 g/m ) paper is especially designed for Brother inkjet machines.
  • Page 55: Loading Documents

    Loading documents How to load Unfold the ADF Document Support (1) and the ADF Document Output Support documents Flap (2). You can send a fax, make copies, or scan from the ADF (automatic document feeder) and from the scanner glass. NOTE 2-sided documents can be faxed, copied, or scanned up to Ledger or A3 size when...
  • Page 56: Using The Scanner Glass

    Chapter 3 Place your documents face up, short IMPORTANT edge first in the ADF until you feel them DO NOT leave thick documents on the touch the feed rollers. scanner glass. If you do this, the ADF may The Touchscreen will display jam.
  • Page 57: Unscannable Area

    Loading documents Unscannable area Using the document guidelines on the left and top, place the document face down in the upper left corner of the The scannable area depends on the settings scanner glass. in the application you are using. The figures show the unscannable areas.
  • Page 58: Sending A Fax

    Sending a fax How to send a fax Do one of the following:  When Fax Preview is set to Off, The following steps show how to send a fax. press (Fax). Do one of the following to load your ...
  • Page 59 Sending a fax You can change the following Enter the fax number. fax-sending settings. Press Options. Using the dial pad Swipe up or down, or press a or b to scroll through the fax settings. When the Using (Address Book) setting you want is displayed, press it and choose your new option.
  • Page 60: Stop Faxing

    Chapter 4 When the Touchscreen asks you Swipe up or down or press a or b to Next page?, do one of the following: display A4, A3, Letter, Legal or Ledger, and then press the option you  To send a single page, press No. want to set.
  • Page 61: Cancelling A Fax In Process

    Sending a fax Press OK. Press Fax Start. The machine starts scanning the Enter the fax number. document and the outgoing fax appears on the Touchscreen. Press Fax Start. When the fax is displayed, press the Touchscreen to perform the following Cancelling a fax in process operations.
  • Page 62: Transmission Verification Report

    Chapter 4 Transmission Verification Swipe up or down, or press a or b to display Report Setting. Report Press Report Setting. You can use the Transmission Verification Report as proof that you sent a fax. This Press XMIT Report. report lists the sender’s name or fax number, Swipe up or down or press a or b to the time and date of the transmission, display On, On+Image, Off,...
  • Page 63: Receiving A Fax

    Receiving a fax Receive Modes You must choose a Receive Mode depending on the external devices and telephone services you have on your line. Choose the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.
  • Page 64 Chapter 5 Press Receive Mode. NOTE If the option to change the receive mode is unavailable, make sure the BT Call Sign feature is set to Off. (See Advanced User’s Guide: To enable the machine to work with BT Call Sign (with your external telephone only).) Press Fax Only, Fax/Tel, External TAD or Manual.
  • Page 65: Using Receive Modes

    Receiving a fax Using Receive Modes Manual Manual mode turns off all automatic Some Receive Modes answer automatically answering functions unless you are using the (Fax Only and Fax/Tel). You may want to BT Call Sign feature. change the Ring Delay before using these modes.
  • Page 66: Receive Mode Settings

    Chapter 5 Receive Mode settings F/T Ring Time (Fax/Tel mode only) Ring Delay When somebody calls your machine, you and your caller will hear the normal telephone Ring Delay sets the number of times the ring. The number of rings is set by the ring machine rings before it answers in Fax Only delay setting.
  • Page 67: Fax Detect

    Receiving a fax Swipe up or down, or press a or b to NOTE display Setup Receive. Even if the caller hangs up during the fast double-ring, the machine will continue to Press Setup Receive. ring for the set time. Swipe up or down, or press a or b to display Fax Detect.
  • Page 68: Fax Preview (Monochrome Faxes Only)

    Chapter 5 Fax Preview Using Fax Preview (Monochrome faxes When you receive a fax, you will see a pop-up message on the Touchscreen. (For example: only) New Fax:01 [View]) Press View. How to preview a received fax The Touchscreen will display the fax list. NOTE You can view received faxes on the •...
  • Page 69 Receiving a fax How to print a fax Press the Touchscreen or Touchpanel to perform the following operations. Press (Fax). Description Enlarge the fax. Press (Received Faxes). Reduce the fax. Press the fax you want to view. Scroll vertically. Press Start. Scroll horizontally.
  • Page 70: Turning Off Fax Preview

    Chapter 5 Turning off Fax Preview How to print all faxes in the list Press (Fax). Press Press (Received Faxes). Press Fax Preview. Press Print/Delete. Press Off. Do one of the following: Press Yes to confirm. To print all new faxes, press ...
  • Page 71: Using Pc-Fax

    To include a cover page, click Add Cover Page. Click File, then Print. The Print dialog box appears. NOTE Choose Brother PC-FAX as your You can also click the cover page icon printer, and then click Print. The to create or edit a cover page.
  • Page 72: Pc-Fax Receiving (Windows ® )

    ® Backup Print: On or (Windows Backup Print: Off. Click (Brother Utilities), and then click Press the drop-down list and select your model name (if not already selected). Click PC-FAX Receive in the left navigation bar, and then click Receive.
  • Page 73 Using PC-FAX NOTE • PC-FAX Receive is not supported by Mac • Before you can set up PC-FAX Receive, you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (See Software and Network User’s Guide.) •...
  • Page 74: Telephone And External Devices

    Telephone and external devices Voice operations You can print a list of the Caller ID information received by your machine. (See Advanced User’s Guide: How to print a report.) Fax/Tel mode NOTE The Caller ID service varies with different When the machine is in Fax/Tel mode, it will carriers.
  • Page 75: Telephone Services

    Telephone and external devices Telephone services Press On or Always. NOTE Your machine supports the Caller ID If you choose On, the machine dials a subscriber telephone service that some prefix number before the fax number you telephone companies offer. dial only when R is pressed.
  • Page 76: Voice Over Internet Protocol (Voip)

    Chapter 7 PBX and TRANSFER The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX.
  • Page 77: Connecting An External Tad (Telephone Answering Device)

    Telephone and external devices Connecting an external IMPORTANT TAD (telephone DO NOT connect a TAD elsewhere on the same telephone line. answering device) Connection settings You may choose to connect an external answering device. However, when you have The external TAD must be connected as an external TAD on the same telephone line shown in the previous illustration.
  • Page 78: Recording An Outgoing Message (Ogm) On An External Tad

    Chapter 7 External and extension Recording an outgoing message (OGM) on an telephones external TAD Connecting an external or Timing is important in recording this extension telephone message. Record 5 seconds of silence at the You can connect a separate telephone to beginning of your message.
  • Page 79: Operation From External And Extension Telephones

    Telephone and external devices Operation from external and Using extension telephones extension telephones (U.K. only) If you answer a fax call on an extension or an Your premises may already be wired with external telephone, you can make your parallel extension telephones, or you may machine take the call by using the Remote plan to add extension telephones to your line, Activation Code.
  • Page 80: Using Remote Codes

    Chapter 7 Using remote codes Inadvisable connection of extension sockets (Fig. 1.) Remote Activation Code If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation Code l 5 1.
  • Page 81 Telephone and external devices Swipe up or down, or press a or b to display Setup Receive. Press Setup Receive. Swipe up or down, or press a or b to display Remote Codes. Press Remote Codes. Do one of the following: ...
  • Page 82: Dialling And Storing Numbers

    Dialling and storing numbers How to dial Dialling from the Address Book Manual dialling Load your document. Load your document. Press (Fax). Do one of the following:  When Fax Preview is set to Off, Press (Address Book). press (Fax). Do one of the following: ...
  • Page 83: Fax Redial

    Dialling and storing numbers Additional Dialling Fax Redial Operations If you are sending a fax automatically and the line is busy, the machine will redial up to three times at five minute intervals. Outgoing Call history Redial only works if you dialled from the machine.
  • Page 84: Caller Id History

    Chapter 8 Caller ID history NOTE You can print the Caller ID list. This feature requires the Caller ID subscriber (See Advanced User’s Guide: How to service offered by many local telephone print a report.) companies. (See Caller ID (U.K. and Ireland only) on page 64.) The numbers, or names if available, from the last 30 faxes and telephone calls you...
  • Page 85: Storing Numbers

    Dialling and storing numbers Storing numbers Enter the first fax or telephone number using the keyboard on the Touchscreen (up to 20 digits). You can set up your machine to do the Press OK. following types of easy dialling: Address Book and Groups for broadcasting faxes.
  • Page 86: Changing Or Deleting Address Book Names Or Numbers

    Chapter 8 Changing or deleting Address Do one of the following: Book names or numbers  If you want to change the name, press Name. Enter the new name (up to 16 You can change or delete an Address Book characters) using the keyboard on name or number that has already been the Touchscreen.
  • Page 87: Making Copies

    Making copies How to copy Copy preset settings The following steps show the basic copy You can copy with a variety of settings that operation. are already set up for you in the machine simply by pressing them. Do one of the following to load your The following preset settings are available.
  • Page 88: Copy Options

    Chapter 9 Copy options Enter the number of copies you want. Do one of the following: You can change the following copy settings.  If you want to change more settings, Press Copy, and then press Options. Swipe go to step f. up or down, or press a or b to scroll through the copy settings.
  • Page 89: Paper Type

    Swipe up or down, or press a or b to Press Paper Size. display Plain Paper, Swipe up or down, or press a or b to Inkjet Paper, Brother BP71, Other Glossy or Transparency, display A4, A5, A3, 10x15cm, Letter, and then press the option you want to Legal or Ledger, and then press the set.
  • Page 90: Tray Select

    Chapter 9 Tray Select ADF High Speed Mode copying You can change the tray temporarily for the next copy. To change the default tray setting, When copying multi-page A4 or Letter size see Tray use in Copy mode on page 39. documents, you can print multiple copies faster by placing the documents face up, Load your document.
  • Page 91: Printing Photos From A Memory Card Or Usb Flash Drive

    (See Software and Network User’s Guide.) Using a memory card or USB Flash drive Your Brother machine has media drives (slots) for use with the following popular digital camera media: Memory Stick Duo™, Memory Stick PRO Duo™, SD Memory Card,...
  • Page 92: Getting Started

    Chapter 10 Getting started Open the media slot cover. Firmly put a memory card or USB Flash drive into the correct slot. 1 USB Flash drive IMPORTANT The USB direct interface supports only a USB Flash drive, a PictBridge-compatible camera, or a digital camera that uses the USB mass storage standard.
  • Page 93 Printing photos from a memory card or USB Flash drive IMPORTANT • DO NOT insert a Memory Stick Duo™ into the lower SD slot, this may cause damage to the machine. • DO NOT insert more than one media card in the machine at the same time. Doing this may cause damage to the machine.
  • Page 94: Print Images

    Chapter 10 Print Images Read and confirm the displayed list of options and do one of the following:  If you want to change the print View Photos settings, press Print Settings. (See Advanced User’s Guide: You can preview your photos on the PhotoCapture Center™...
  • Page 95: Photocapture Center™ Print Settings

    Printing photos from a memory card or USB Flash drive PhotoCapture Center™ How to scan to a print settings memory card or USB Flash drive You can temporarily change the print settings for the next print. You can scan monochrome and colour The machine returns to its default settings documents to a memory card or USB Flash after 1 minute.
  • Page 96 Chapter 10 Do one of the following: Do one of the following:  If you loaded a 2-sided document in  To scan in ADF High Speed Mode, the ADF, swipe up or down, or press swipe up or down, or press a or b to a or b to display 2-sided Scan.
  • Page 97 Printing photos from a memory card or USB Flash drive  To scan a long document, swipe up NOTE and down, or press a or b to display Remove Background Colour Scan Long Paper. removes the base colour of documents to Press Scan Long Paper and make the scanned data more choose On (or Off).
  • Page 98: How To Print From A Computer

    To print from a computer, you must install the printer driver. (For more information, see Software and Network User’s Guide.) Install the Brother printer driver from the CD-ROM or Brother website. (See Quick Setup Guide.) From your application, choose the Print command.
  • Page 99: How To Scan To A Computer

    How to scan to a computer Before scanning To use the machine as a scanner, install a scanner driver. If the machine is on a network, configure it with a TCP/IP address.  Install the scanner drivers from the CD-ROM. (See Quick Setup Guide: Install MFL-Pro Suite.) Configure the machine with a TCP/IP address if network scanning does not work.
  • Page 100: Scanning A Document As A Pdf File Using Controlcenter4 (Windows ® )

    ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click SCAN in the left navigation bar, and then click ControlCenter4. The ControlCenter4 application will open. If the ControlCenter4 Mode screen appears, choose the Advanced Mode, and then click...
  • Page 101 How to scan to a computer Set the scanning configuration. Click Configuration, and then select Button settings, Scan and File. The configuration dialog box appears. You can change the default settings. 1 Choose PDF (*.pdf) from the File Type drop-down list. 2 You can enter the file name you want to use for the document.
  • Page 102 Chapter 12 Click File. Press Scan. The machine starts the scanning process. The folder where the scanned data is saved will open automatically.
  • Page 103: How To Change The Machine's Scan Mode Settings For Pdf Scanning

    ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click SCAN in the left navigation bar, and then click ControlCenter4. The ControlCenter4 application will open. Make sure the machine you want to use is selected from the Model pull-down list.
  • Page 104: How To Scan A Document As A Pdf File Using The Touchscreen

    Chapter 12 Choose the File tab. You can change the default settings. 1 Choose PDF (*.pdf) from the File Type drop-down list. 2 You can enter the file name you want to use for the document. 3 You can save the file to the default folder, or choose your preferred folder by clicking the (Browse) button.
  • Page 105 How to scan to a computer Press OK. When the machine is connected to a network, press the PC Name. Do one of the following:  If you want to use the default settings, go to step j.  If you want to change the default settings, go to step f. Press Options.
  • Page 106: Adf High Speed Mode Scanning

    Chapter 12 ADF High Speed Mode scanning When scanning multi-page A4 or Letter size documents, you can scan faster by placing them face up, long edge first in the ADF. (See How to load documents on page 45.) Place your document face up, long side edge first in the ADF. If you want to scan to a memory card or USB Flash drive, open the media slot cover and put the memory card or USB Flash drive in the correct slot.
  • Page 107: How To Print And Scan With Nfc (Near Field Communication)

    NFC logo on the lower left of the control NFC logo on the lower left of the control panel. panel. You must download and install Brother You must download and install Brother iPrint&Scan to your Android™ device to use iPrint&Scan to your Android™ device to use this function.
  • Page 108: A Routine Maintenance

    Your machine is equipped with an ink dot optimum performance and reliability when counter. The ink dot counter monitors the used with Brother Original ink cartridges. level of ink in each of the four cartridges. Brother cannot guarantee this optimum...
  • Page 109 Routine maintenance Press the lock release lever as shown to Turn the green release lever on the release the cartridge indicated on the orange protective packing (1) Touchscreen. Remove the cartridge counterclockwise until it releases the from the machine. vacuum seal. Then remove the orange protective packing as shown.
  • Page 110 Cannot Detect after you install the ink cover. cartridge, check that the ink cartridge is a brand new Brother Original cartridge and that it is installed correctly. Remove the ink cartridge and reinstall it slowly and firmly until the cartridge lever lifts.
  • Page 111: Cleaning And Checking The Machine

    Routine maintenance Cleaning and checking In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free the machine cloth moistened with a non-flammable glass cleaner. Cleaning the scanner glass Unplug the machine from the electrical socket.
  • Page 112: Cleaning The Print Head

    Cleaning the print head NOTE In addition to cleaning the glass strip with To maintain good print quality, the machine a non-flammable glass cleaner, run your will automatically clean the print head when finger tip over the glass strip to see if you needed.
  • Page 113: Checking The Print Quality

     If you can see missing short lines as improved contact Brother customer shown below, press No. service or your local Brother dealer. • You can also clean the print head from Poor your PC. (See Software and Network User’s Guide.)
  • Page 114: Checking The Print Alignment

    Checking the print alignment IMPORTANT DO NOT touch the print head. Touching If your printed text becomes blurred or the print head may cause permanent images become faded, you may need to damage and may void the print head's adjust the print alignment after transporting warranty.
  • Page 115: Setting The Date And Time

    Routine maintenance Setting the date and NOTE time The Touchscreen displays the date and time. If it is not current, follow these instructions to re-enter it. You can add the date and time to each fax you send by setting your Station ID. When the print After the print alignment is not...
  • Page 116: Troubleshooting

    If you think there is a problem with your machine, check each of the items below first and follow the troubleshooting tips. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 117 Troubleshooting Scanning problems:  Scanning Difficulties on page 136  PhotoCapture Center™ Difficulties on page 136 Software and Network problems:  Software Difficulties on page 137  Network Difficulties on page 137  Difficulties when entering data on page 138...
  • Page 118: Error And Maintenance Messages

    The most common error and maintenance messages are shown in the table. You can clear most errors and perform routine maintenance by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips: Visit us at http://solutions.brother.com/. Error Message...
  • Page 119 (See Replacing the ink cartridges on page 98.) An ink cartridge is not installed correctly. If you are using non Brother Original Replace the cartridge with a Brother ink, the machine may not detect the Original ink cartridge. If the error ink cartridge.
  • Page 120 Error Message Cause Action The other person or other person's Try to send or receive again. Disconnected fax machine stopped the call. If calls are stopped repeatedly and you are using a VoIP (Voice over IP) system, try changing the Compatibility to Basic(for VoIP).
  • Page 121 Ink Absorber Full is full. These components are will need to be replaced. Contact periodic maintenance items that may Brother Customer Service or your require replacement after a period of local Brother Authorised Service time to ensure optimum performance Centre to have your machine from your Brother machine.
  • Page 122 Error Message Cause Action The room temperature is too low. After increasing the room Low Temperature temperature, allow the machine to warm up to room temperature. Try again later. The memory card is either corrupted, Remove the memory card from the Media Error incorrectly formatted, or there is a media drive (slot) of the machine and...
  • Page 123 Troubleshooting Error Message Cause Action The machine is out of paper, or paper Do one of the following: No Paper Fed is not correctly loaded in the paper  Refill the paper in the paper tray, No Paper Fed #1 tray.
  • Page 124 Error Message Cause Action The machine's memory is full. If a fax-sending or copy operation Out of Memory is in process: Press or Quit or Close and  wait until the other operations that are in process finish, and then try again.
  • Page 125 Troubleshooting Error Message Cause Action The paper is jammed in the machine. Remove the jammed paper by Paper Jam [Front,Rear] following the steps in Printer jam or paper jam on page 121. Make sure the paper guides are set to the correct paper size.
  • Page 126 Please disconnect to the USB direct interface. and then on again. USB device. For more information, visit us at http://solutions.brother.com/. An ink cartridge has been installed in Check which ink cartridges are not Wrong Ink Colour the wrong position. matched by colour to their ink cartridge positions and move them to their correct positions.
  • Page 127 Troubleshooting Error Message Cause Action The paper size setting does not 1 Check that the paper size you Wrong Paper match the size of paper in the tray. choose matches the size of paper Wrong Paper #1 in the tray. The paper orientation is incorrect for Wrong Paper #2 the paper size.
  • Page 128: Error Animations

    ® (Windows Press to temporarily interrupt the error. Click (Brother Utilities), and then click the drop-down list and select your Press model name (if not already selected). Click PC-FAX Receive in the left Press All Settings. navigation bar, and then click Receive.
  • Page 129: Document Jam

    Troubleshooting Document jam Make sure you have set PC-Fax Receive on the machine. (See PC-FAX ® Receiving (Windows ) on page 62.) Documents can jam in the ADF unit if they are If faxes are in the machine’s memory not inserted or fed correctly, or if they are too when you set up PC-Fax Receive, the long.
  • Page 130 Document is jammed inside the ADF Removing small documents jammed unit in the ADF Take any paper that is not jammed out Lift the document cover. of the ADF. Insert a piece of stiff paper, such as Lift the document cover. cardstock, into the ADF to push any small paper scraps through.
  • Page 131: Printer Jam Or Paper Jam

    Troubleshooting Printer jam or paper jam Pull out the jammed paper (1). Located and removed the jammed paper by following these steps. Unplug the machine from the electrical socket. Pull paper tray #1 (1) and then tray #2 (2) completely out of the machine. Lift the green Jam Clear Flap, and remove the jammed paper.
  • Page 132 Using both hands, use the finger holds Move the print head (if necessary) to on each side of the machine to lift the reach any paper remaining in this area. scanner cover (1) into the open position. Make sure no jammed paper is left in the corners of the machine (1) and (2).
  • Page 133 Troubleshooting Make sure you look carefully inside (1) Open the inside cover (1). for any pieces of paper. Make sure you look carefully inside for any jammed paper. If there is any jammed paper, slowly pull it out of the machine.
  • Page 134 Close the inside cover and Jam Clear Gently close the scanner cover using Cover. Make sure the covers are closed the finger holds on each side. completely. CAUTION Be careful not to pinch your fingers when Put the paper tray firmly back in the you close the scanner cover.
  • Page 135 Troubleshooting Additional paper jam clear operations Gently close the scanner cover using the finger holds on each side. Using both hands, use the finger holds on each side of the machine to lift the scanner cover (1) into the open position. Move the print head (if necessary) to reach any paper remaining in this area.
  • Page 136 Put only one sheet of A4 or Letter size thick paper, such as glossy paper, in Landscape orientation in the manual feed slot. Push the paper into the manual feed slot. NOTE • We recommend you use glossy paper. • If you don't push the paper far enough into the manual feed slot, the machine will not feed it when you re-connect the power cord.
  • Page 137: If You Are Having Difficulty With Your Machine

    • If you think there is a problem with your machine, check the following chart and follow the troubleshooting tips. You can correct most problems by yourself. • If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 138 Printing Difficulties (continued) Difficulty Suggestions No printout. The document will not print if the old, unprinted data remains in the printer driver spooler. Open the printer icon, and then delete all the data. Your printer icon can (continued) be found in the following way: ®...
  • Page 139: Print Quality Difficulties

     The ink cartridge may not have been stored correctly before use. Make sure you are using Brother Original Innobella™ ink. Brother does not recommend the use of cartridges other than Brother Original cartridges or the refilling of used cartridges with ink from other sources.
  • Page 140 The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 102.) Make sure you are using Brother Original Innobella™ ink. To prolong print head life, provide the best ink cartridge economy and maintain print quality, we do not recommend frequently unplugging the machine and/or leaving the machine unplugged for extended periods of time.
  • Page 141: Paper Handling Difficulties

    (See Advanced User’s Guide: Cleaning the paper pick-up rollers.) Photo paper does not feed When you print on Brother Photo paper, load one extra sheet of the same photo correctly. paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
  • Page 142: Printing Received Faxes

    Paper Handling Difficulties (continued) Difficulties Suggestions The paper jams when you use Use one of the jam prevention settings, 2-sided 1 or 2-sided 2. 2-sided copy or 2-sided print. For copying (See Advanced User’s Guide: 2-sided copying.) For printing (See Software and Network User’s Guide.) If paper jams occur often during 2-sided copying or 2-sided printing, the paper feed rollers may be stained with ink.
  • Page 143: Receiving Faxes

    If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes, select Fax/Tel mode. In Fax/Tel mode, your Brother machine will automatically receive faxes and produce a fast double-ring to alert you to answer voice calls.
  • Page 144: Sending Faxes

    Cannot receive a fax. If you are using a telephone answering machine (External TAD mode) on the same line as the Brother machine, make sure your answering machine is set up (continued) correctly. (See Connecting an external TAD (telephone answering device) on page 67.)
  • Page 145: Handling Incoming Calls

    For example: If you subscribe to Call Waiting or another custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt the faxes. Brother's ECM (Error Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 146: Copying Difficulties

    Scanning Difficulties Difficulty Suggestions TWAIN or WIA errors appear when Make sure the Brother TWAIN or WIA driver is chosen as the primary source in your scanning application. For example, in Nuance™ PaperPort™ 12SE, click ® starting to scan. (Windows Scan Settings, Select to choose the Brother TWAIN/WIA driver.
  • Page 147: Software Difficulties

    It is necessary to set the third-party Security/Firewall Software to allow PC-FAX Rx. To add port 54926 for Network PC-FAX Rx, enter the information below: In Name: Enter any description, for example Brother PC-FAX Rx. In Port number: Enter 54926.
  • Page 148 Network Difficulties (continued) Difficulty Suggestions Cannot connect to wireless Investigate the problem using the WLAN Report. network. Press , All Settings, and then swipe up or down, or press a or b to display Print Reports. Press Print Reports. Swipe up or down, or press a or b to display WLAN Report, and then press WLAN Report.
  • Page 149: Dial Tone Detection

    Press problem on your telephone line, you may prefer to use it only when needed. To improve compatibility with most VoIP services, Brother recommends changing the compatibility setting to Basic(for VoIP).  Normal sets the modem speed at 14,400 bps.
  • Page 150: Machine Information

    4 All Settings Press Firmware Version. You can restore all settings to the factory default. Press Main Version. Your machine’s firmware version will Brother strongly recommends performing appear on the Touchscreen. this procedure before handing over or disposing of the machine. Press...
  • Page 151: How To Reset The Machine

    Troubleshooting NOTE Unplug the interface cable before you choose Network or All Settings. How to reset the machine Press Press All Settings. Swipe up or down, or press a or b to display Initial Setup. Press Initial Setup. Swipe up or down, or press a or b to display Reset.
  • Page 152: C Settings And Feature Tables

    Settings and feature tables Using the Settings tables Your machine’s Touchscreen LCD is easy to set up and operate. All you have to do is press the settings and options you want to set as they are displayed on the screen. We have created step-by-step Settings tables and Feature tables so you can see at-a- glance all the available choices for each...
  • Page 153: Settings Tables

    Lets you configure the Wi-Fi TCP/IP TCP/IP protocol. — — You can configure your WLAN Assistant wireless network settings using the Brother CD-ROM. — — You can manually Setup Wizard configure your print server for a wireless network. — —...
  • Page 154 Descriptions Page — Sets the type of paper in Paper Type Plain Paper* paper tray #1. Inkjet Paper (Tray #1) Brother BP71 Other Glossy Transparency — Sets the size of paper in Paper Size paper tray #1. 10x15cm Letter Legal Ledger —...
  • Page 155: All Settings

    Sets the type of paper in Tray Setting Tray #1 Paper Type (Options) paper tray #1. Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency Sets the size of paper in Paper Size (Options) paper tray #1. 10x15cm Letter...
  • Page 156 Level1 Level2 Level3 Options Descriptions Page Adjusts the ring volume. General Setup Volume Ring (Continued) Med* High Adjusts the volume of the Beep sounds when you press Low* the Touchscreen or Touchpanel. High Adjusts the speaker Speaker volume. Med* High You can adjust the LCD Settings Backlight...
  • Page 157 Settings and feature tables Level1 Level2 Level3 Options Descriptions Page — You can choose how long General Setup Sleep Mode 1Min the machine will remain (Continued) 2Mins idle before it goes into Sleep mode. 3Mins 5Mins* 10Mins 30Mins 60Mins — You can restrict selected Function Lock Set Password...
  • Page 158 Level1 Level2 Level3 Options Descriptions Page Choose the Receive Setup Receive Receive Mode Fax Only* Mode that best suits your Fax/Tel needs. External TAD Manual Sets the number of rings Ring Delay before the machine answers in Fax Only or Fax/Tel mode.
  • Page 159 Settings and feature tables Level1 Level2 Level3 Options Descriptions Page Cuts the size of incoming Setup Receive Auto Reduction faxes to fit the paper size. (Continued) (Continued) You can set the machine Memory Receive Off* to either forward fax Fax Forward messages, store incoming faxes in the Fax Storage...
  • Page 160 Level1 Level2 Level3 Options Descriptions Page You can set whether to Dial Restriction Dial Pad Enter # Twice restrict fax transmissions, (Continued) or require that the user enters the number twice Off* in order to prevent Address Book Enter # Twice transmissions to an incorrect address.
  • Page 161 See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 162 [000-255] See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 163 See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 164 Group Owner. See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 165 97. See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 166 32 characters) See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 167 Off* See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 168 See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 169 Settings and feature tables All Settings (continued) Level1 Level2 Level3 Options Descriptions Page — — Prints these lists and Print Reports XMIT Verify reports. — — Address Book — — Fax Journal — — User Settings — — Network Configuration —...
  • Page 170 Level1 Level2 Level3 Options Descriptions Page You can reset all the Initial Setup Reset Machine Reset machine’s settings that (Continued) you have changed, such as the date and time, telephone line type and Ring Delay. Resets the print server Network back to its factory default settings, such as the password and IP address...
  • Page 171: Feature Tables

    Settings and feature tables Feature tables Fax (When Fax Preview is Off.) Level1 Level2 Level3 Options Descriptions Page — — When LDAP is off, the Address Book search will be within the (Search:) Local Address Book. When LDAP is on, the search will be within the Local Address Book and LDAP Server.
  • Page 172 Level1 Level2 Level3 Options Descriptions Page Fax Resolution — Sets the resolution for Options Standard* outgoing faxes. Fine S.Fine Photo — You can choose the 2-sided Fax Off* 2-sided fax scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge —...
  • Page 173 Settings and feature tables Level1 Level2 Level3 Options Descriptions Page — Sets up your machine to Options Polling RX Standard poll another fax machine. (Continued) Secure Timer Off* — If you are having difficulty Overseas Mode sending faxes overseas, Off* set this to On.
  • Page 174 — Choose the paper type Paper Type Plain Paper* that matches the paper in Inkjet Paper the tray. Brother BP71 Other Glossy Transparency (When Tray #2 is selected in Tray Select.) Plain Paper See Advanced User’s Guide. The default settings are shown in Bold with an asterisk.
  • Page 175 Settings and feature tables Level1 Level2 Level3 Options Descriptions Page — Choose the paper size Options Paper Size that matches the paper in (Continued) the tray. 10x15cm Letter Legal Ledger (When Tray #2 is selected in Tray Select.) Letter Legal Ledger —...
  • Page 176 Level1 Level2 Level3 Options Descriptions Page — — Options Enlarge/Reduce 100%* (Continued) You can choose the Enlarge 198% 10x15cm i A4 enlargement ratio for the 186% 10x15cm i Letter next copy. 141% A4iA3, A5iA4 You can choose the Reduce 97% Letter i A4 reduction ratio for the next 93% A4 i Letter copy.
  • Page 177 Settings and feature tables Level1 Level2 Level3 Options Descriptions Page — You can make N in 1, 2 in Options Page Layout Off(1in1)* 1 ID, 1 to 2 or Poster (Continued) 2in1(Portrait) copies. 2in1(Landscape) 2in1(ID) 4in1(Portrait) 4in1(Landscape) 1to2 Poster(2x1) Poster(2x2) Poster(3x3) (When 2 in 1 is —...
  • Page 178 Level1 Level2 Level3 Options Descriptions Page — You can choose the Options 2-sided Copy Off* 2-sided print settings. — 2-sidedi2-sided (Continued) — 1-sidedi2-sided Long Edge Flip — 2-sidedi1-sided Long Edge Flip — 1-sidedi2-sided Short Edge Flip — 2-sidedi1-sided Short Edge Flip Advanced Normal* 2-sided 1...
  • Page 179 Presto! — Saves the current settings Save as PageManager is as a shortcut. downloaded for Shortcut Macintosh users. See Accessing Brother Support (Macintosh) on page 5.) (For details, see Configure the detailed to File* PC Select Options the Options settings.
  • Page 180 Level1 Level2 Level3 Options1 Descriptions Page Profile Name (For details, see Configure the detailed to FTP Options the Options settings. on page 176.) — Saves the current settings Save as as a shortcut. Shortcut Profile Name (For details, see Configure the detailed to Network Options the Options...
  • Page 181 Settings and feature tables Options (for to OCR) Level1 Level2 Options1 Descriptions Page You can choose the 2-sided Options 2-sided Scan Off* scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge If you want to use the Set with Touch Off(Set with Touchscreen to change the Panel...
  • Page 182 Options (for to File, to Image or to E-mail) Level1 Level2 Options1 Descriptions Page You can choose the 2-sided Options 2-sided Scan Off* scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge If you want to use the Set with Touch Off(Set with Touchscreen to change the Panel...
  • Page 183 Settings and feature tables Level1 Level2 Options1 Descriptions Page When On is selected, blank Options Skip Blank Page pages are skipped. (Continued) Off* Changes the amount of Remove Background Off* background colour that is Colour removed. Medium High See Software and Network User’s Guide. The default settings are shown in Bold with an asterisk.
  • Page 184 Level1 Level2 Options1 Descriptions Page You can choose the scan size Options Scan Size for your document. (Continued) 10x15cm Business Card (90x60mm) Letter Legal Ledger You can scan a long document Scan Long Paper using the ADF. Off* — You can rename the file. File Name Scan multiple documents Auto Crop...
  • Page 185 Settings and feature tables Options (for to E-mail Server) NOTE It is available after IFAX is downloaded. Level1 Level2 Options1 Descriptions Page You can scan A4 or Letter Options ADF High Speed documents faster by placing Mode Off* them long side edge first in the ADF.
  • Page 186 Level1 Level2 Options1 Descriptions Page You can scan a long document Options Scan Long Paper using the ADF. (Continued) Off* You can save your scan Set New Default settings as the default settings. You can restore all settings to Factory Reset the original factory default settings.
  • Page 187 Settings and feature tables Level1 Level2 Options1 Descriptions Page You can choose the scan size Options Scan Size for your document. (Continued) 10x15cm Business Card (90x60mm) Letter Legal Ledger You can scan a long document Scan Long Paper using the ADF. Off* Choose preset file names.
  • Page 188 Photo (More screen) Level1 Level2 Level3 Options Descriptions Page For details, see You can print a thumbnail Index Print Print Index Print Settings the Print Settings page. Sheet on page 182. For details, see You can print photos by Print Photos Print Settings the Print Settings choosing the index...
  • Page 189 Settings and feature tables Level1 Level2 Level3 Options Descriptions Page You can print ID photos ID Photo Print ID Photo Size 25x36mm Print Settings for your resume, passport (For more 35x45mm and so on. information, see 36x51mm the Print Settings on page 183.) 45x45mm 45x55mm...
  • Page 190: Print Settings

    Print Quality Normal (Not available for Photo* DPOF printing.) — — Choose the paper type. Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy* — — Choose the paper size. Paper Size 10x15cm* 13x18cm Letter Ledger (When Letter or —...
  • Page 191 Settings and feature tables Option1 Option2 Option3 Option4 Descriptions Page — — Adjusts the contrast. Contrast (Does not appear when Enhance Enhance and Crop is chosen.) Adjusts the hue of the Colour Enhance White Balance white areas. (Does not appear Off* when Enhance Enhance and Crop...
  • Page 192 Descriptions Page — — Choose the paper type. Paper Type Plain Paper* Inkjet Paper Brother BP71 Other Glossy — — Choose the paper size. Paper Size Letter See Advanced User’s Guide. The default settings are shown in Bold with an asterisk.
  • Page 193 Facebook — — Picasa Web — — Albums™ ® — — Flickr Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The default settings are shown in Bold with an asterisk.
  • Page 194 A3 Copy Shortcuts (More screen) Level1 Level2 Option1 Option2 Descriptions Page Choose the Copy A3 2in1 Options Quality Normal* resolution for the next Best copy. A4 i A3 Displays the available Paper Type Plain Paper paper type. A3 i A4 Sets the size of paper in Paper Size A4 + Note(L)
  • Page 195 Settings and feature tables (Shortcuts) Level1 Level2 Level3 Options Descriptions Page Move to Copy You can choose your Add Shortcut Copy Normal Options Screen. desired settings from the Best Quality preset items. ADF High Speed 2-sided(1i2) 2-sided(2i2) A4 i A3 2in1(ID) 2in1 Poster...
  • Page 196 Level1 Level2 Level3 Options Descriptions Page Sets the resolution for Add Shortcut Fax Resolution Standard* outgoing faxes. (Continued) (Options) Fine S.Fine Photo You can choose the 2-sided Fax Off* 2-sided fax scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge Changes the lightness or Contrast Auto*...
  • Page 197 Settings and feature tables Level1 Level2 Level3 Options Descriptions Page You can scan a Add Shortcut Scan to File PC Select monochrome or a colour (Continued) document into your computer. You can have your text to OCR PC Select document converted to an editable text file.
  • Page 198 Level1 Level2 Level3 Options Descriptions Page — Lets you connect the Add Shortcut ® SkyDrive Brother machine to an (Continued) — Internet service. Google Drive™ — Web services may have — ® been added and/or Evernote service names may have Dropbox —...
  • Page 199 Settings and feature tables (Wi-Fi Setup) NOTE ® After the Wi-Fi is set up, you cannot change the settings from your Home screen. Change any settings for the Wi-Fi connection in the Settings screen. Level1 Level2 Level3 Options Descriptions Page —...
  • Page 200: Entering Text

    Entering Text When you need to enter text into the machine the keyboard will appear on the Touchscreen. Press to cycle between letters, numbers and special characters. NOTE To change between lowercase or uppercase, press Inserting spaces To enter a space, press Space. Or, you can press c to move the cursor. NOTE The characters that are available may differ depending on your country.
  • Page 201: Specifications

    Specifications General NOTE This chapter provides a summary of the machine’s specifications. For additional specifications visit http://www.brother.com/. Printer Type Inkjet Piezo with 420 nozzles  1 Print Head Mono: Piezo with 420 nozzles  3 Colour: Memory Capacity 256 MB LCD (Liquid Crystal 3.7 in.
  • Page 202 Dimension 414 mm 310 mm 553 mm 578 mm 433 mm 615 mm Weight 16.7 kg Noise Level Sound Pressure Operating: m = 50 dB(A) (Maximum) Sound Power d = 6.33 B(A) (Mono) Copying d = 6.25 B(A) (Colour) Ready: d = 3.01 B(A) (Mono/Colour) 10 to 35 C Temperature...
  • Page 203: Print Media

    Specifications Print media Paper Tray #1 Paper Input  Paper type: Plain paper, inkjet paper (coated paper), glossy paper and transparency  Paper size (Landscape) A4, Letter, Executive (Portrait) A3, Ledger, Legal, Folio, A5, A6, Envelopes (C5, Com-10, DL, Monarch), Photo (10  15 cm), Photo L (89  127 mm), Photo 2L (13 ...
  • Page 204 Paper Input Manual Feed Slot (Continued)  Paper type: Plain paper, inkjet paper (coated paper), glossy paper , transparency and Envelopes  Paper size (Landscape) A4, Letter, Executive (Portrait) A3, Ledger, Legal, Folio, A5, A6, Envelopes (C5, Com-10, DL, Monarch), Photo (10  15 cm), Photo L (89  127 mm), Photo 2L (13 ...
  • Page 205: Fax

    Specifications Compatibility ITU-T Super Group 3 Modem Speed Automatic Fallback 33,600 bps Scanning Width 288 mm (A3) (Single-sided document) Scanning Width and Length Width: 288 mm (A3) (ADF) (2-sided document) Length: 414 mm (A3) (ADF) Printing Width 291 mm (A3) Greyscale Monochrome: 8 bit (256 levels) Colour: 24 bit (8 bit per colour/ 256 levels)
  • Page 206: Copy

    Copy Colour/Monochrome Yes/Yes Copy Width 291 mm Multiple Copies Stacks/Sorts up to 99 pages Enlarge/Reduce 25% to 400% (in increments of 1%) Prints up to 1200  2400 dpi Resolution 2-sided  Paper type: Plain paper  Paper size: A4, Letter, Ledger, A3, Legal, A5 When copying on A3 size paper.
  • Page 207: Photocapture Center

    Specifications PhotoCapture Center™ Memory Stick Duo™ (16 MB - 128 MB) Compatible Media Memory Stick PRO Duo™ (256 MB - 32 GB) Memory Stick Micro™ (M2™) with Adapter (256 MB - 32 GB) MultiMedia Card (32 MB - 2 GB) MultiMedia Card plus (128 MB - 4 GB) MultiMedia Card mobile with Adapter (64 MB - 1 GB) SD Memory Card (16 MB - 2 GB)
  • Page 208: Pictbridge

    PictBridge Compatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. Visit http://www.cipa.jp/pictbridge/ for more information. Interface USB direct interface...
  • Page 209: Scanner

    ® Maximum 1200  1200 dpi scanning when using the WIA Driver for Windows XP, Windows Vista , Windows 7 and ® 8 (resolution up to 19200  19200 dpi can be selected by using the Brother scanner utility). Windows...
  • Page 210: Printer

    A4, Letter, A3, Ledger, Legal, Folio, A5, Executive Print Speed When the Borderless feature is set to On. See Paper type and size for each operation on page 42. When printing on A3 size paper. For detailed specifications visit http://www.brother.com/.
  • Page 211: Interfaces

    Specifications Interfaces A USB 2.0 interface cable that is no longer than 5 m. Ethernet UTP cable category 5 or greater. LAN cable Wireless LAN IEEE 802.11b/g/n (Infrastructure/Ad-hoc Mode) IEEE 802.11g/n (Wi-Fi Direct™) Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.
  • Page 212: Network

    See Computer requirements on page 203. ® (Windows ) If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com/. (Macintosh) The latest Brother BRAdmin Light is available as a download from http://solutions.brother.com/.
  • Page 213: Computer Requirements

    (USB or Memory card) Network Media Access (LAN) Conditions: For the latest driver updates, visit us at For WIA, 1200  1200 resolution. Brother Scanner Utility http://solutions.brother.com/. enables to enhance up to 19200  19200 dpi. Third party USB ports are not supported.
  • Page 214: Consumable Items

    For more information about the replacement consumables, visit us at http://www.brother.com/pageyield/. What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative"...
  • Page 215: Index

    Fax Detect .........57 Error messages on Touchscreen ..108 B&W 1-sided Print Only ..... 108 Cannot Detect ........109 Cannot Print ........109 Brother Comm. Error ........109 CreativeCenter ........5 Cover is Open ........109 Data Remaining in Memory ....109 Document Jam/too Long ....
  • Page 216 FAX (PC-FAX) Ink cartridges ® Windows ink dot counter ........98 sending ..........61 replacing ..........98 Fax codes Innobella™ ..........204 changing ..........70 Remote Activation Code ..57 Remote Deactivation Code .... 69 using .............70 Jacks Fax Detect ..........57 External telephone ......68 Fax, from PC See Software and Network User’s Guide.
  • Page 217 Outgoing Call Ready screen .......... 13 Add to Address Book ......73 Receive Mode Delete ...........73 External TAD ........53 Send a fax ..........73 Fax Only ..........53 Fax/Tel ..........53 Manual ..........53 Redial/Pause ........... 73 Paper ........40 Remote Setup capacity ..........43 See Software and Network User’s Guide.
  • Page 218 TAD (telephone answering device), Volume, setting external ..........53 beeper ..........20 connecting ..........67 ring ............20 Receive Mode ........53 speaker ..........21 recording OGM ........68 Telephone line connections ...........67 difficulties ..........132 Web Shortcuts ........14 ® Windows interference / VoIP ......139 See Software and Network User’s Guide.
  • Page 219 Visit us on the World Wide Web http://www.brother.com/ This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. www.brotherearth.com...

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