Advanced User’s Guide MFC-J6920DW MFC-J6925DW Version A UK/IRE/GEN...
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Table of Contents General setup Memory Storage ....................1 Automatic Daylight Saving Time................1 Sleep Mode ......................2 Touchscreen LCD....................2 Setting the Dim Timer for the backlight ............2 Security features Secure Function Lock 2.0 ..................3 Before you begin to use Secure Function Lock 2.0.........3 Setting and changing the Administrator Password..........4 Setting up restricted users................5 Turning Secure Function Lock on/off...............5...
Receiving a fax Memory Receive (Monochrome only)..............20 Fax Forwarding....................20 Fax Storage ....................21 Printing a fax from the memory ..............21 Turning off Memory Receive operations............21 Changing Memory Receive operations ............22 Remote Retrieval ....................23 Setting a Remote Access Code..............23 Using your Remote Access Code..............23 Remote Fax commands ................24 Retrieving fax messages ................25 Changing your Fax Forwarding number ............25...
Making copies Copy options......................37 Stop copying....................37 Improving copy speed and quality ..............37 Enlarging or reducing copies ................. 38 Making N in 1 copies or a poster (Page Layout) ........... 39 2 in 1 ID Copy (Page Layout) ................42 Sorting copies using the ADF ................43 Adjusting Density...................
Printing photos from a camera Printing photos directly from a PictBridge camera ..........70 PictBridge requirements ................70 Setting your digital camera ................70 Printing Images....................71 DPOF printing ....................72 Printing photos directly from a digital camera (without PictBridge)......72 Printing Images....................73 Routine maintenance Cleaning and checking the machine ..............74 Cleaning the outside of the machine .............74 Cleaning the machine’s printer platen ............75 Cleaning the paper feed rollers ..............76...
General setup Memory Storage Automatic Daylight Saving Time Your menu settings are stored permanently, and, in the event of a power failure, will not be You can set the machine to change lost. Temporary settings (for example, automatically for daylight saving time. It will Overseas Mode) will be lost.
Chapter 1 Sleep Mode Touchscreen LCD You can choose how long the machine will Setting the Dim Timer for the remain idle before it goes into Sleep Mode backlight (up to 60 minutes). The timer will restart if any operation is carried out on the machine. You can set how long the Touchscreen LCD backlight stays on after the last finger press.
Type “vmachine’s IP address/” into by limiting access to the menu settings. your browser’s address bar (where Before using the security features, you must “machine’s IP address” is the Brother first enter an administrator password. machine’s IP address). Access to restricted operations can be ...
Chapter 2 Setting and changing the Enter a password in the Login box. Administrator Password (This is a password to log into the machine's Web page, not the administrator password for Secure You can configure these settings using a Web browser. To set up the Web page, see Function Lock.) Click Before you begin to use Secure Function Lock 2.0 on page 3.
Wrong Password. Enter the correct begin to use Secure Function Lock 2.0 password. If you forget it, please contact on page 3. Then follow the instructions Brother customer service for support. below. Click Administrator. Turning Secure Function Lock on Click Secure Function Lock.
Chapter 2 Restricting dialling Turning Secure Function Lock off This feature prevents users from sending a Press Public fax or call to a wrong number by mistake. You (where xxxxx is can set the machine to restrict dialling when XXXXX you use the dial pad, Address Book, Shortcut the user’s name).
Security features Dial pad restriction Shortcut restriction Press Press Press All Settings. Press All Settings. Swipe up or down, or press a or b to Swipe up or down, or press a or b to display Fax. display Fax. Press Fax. Press Fax.
Sending a fax Additional sending Swipe up or down, or press a or b to display the setting you want to change. options When the setting is displayed, press it. Press the option you want to set. Sending faxes using multiple Go back to step d to change additional settings settings.
Sending a fax Contrast Changing fax resolution If your document is very light or very dark, you The quality of a fax can be improved by may want to change the contrast. For most changing the fax resolution. documents, the factory setting Auto can be Load your document.
Chapter 3 Setting your changes as a NOTE new default You can choose four different resolution settings for monochrome faxes, and two for colour. You can save the settings for the fax options you use most often by setting them as the default settings, such as Fax Resolution, Monochrome Contrast, Glass Scan Size, Preview,...
Sending a fax Restoring fax options to the Enter the fax number. factory default NOTE If the Shortcut is to be used for You can restore all the fax options you have broadcasting, press Options and choose changed back to the factory default. These Broadcasting in step d before entering settings will remain until you change them the fax number in step b.
Chapter 3 Additional sending If your document is flipped on the Short edge, press operations 2-sided Scan: Short Edge. Short edge Sending a 2-sided fax from Portrait Landscape the ADF (Automatic Document Feeder) You can send 2-sided documents up to Legal size from the ADF.
Sending a fax Sending a fax at the end of a Broadcasting conversation (Monochrome only) At the end of a conversation, you can send a Broadcasting is automatically sending the fax to the other party before you both hang same fax message to more than one fax number.
Chapter 3 You can add numbers to the broadcast Press Fax Start. in the following ways: NOTE Press Add Number and enter a Broadcasting is not available when you number using the keyboard on the select Colour in Colour Setting. Touchscreen.
Sending a fax Real Time Transmission Cancelling a Broadcast in progress Press When you are sending a fax, the machine will scan the documents into the memory before Do one of the following: sending. Then, as soon as the telephone line is free, the machine will start dialling and ...
Chapter 3 Overseas Mode Delayed Faxing (Monochrome only) If you are having difficulty sending a fax overseas due to possible interference on the You can store up to 50 faxes in the memory telephone line, we recommend that you turn to be sent within 24 hours.
Sending a fax Checking and cancelling NOTE waiting jobs Delayed Fax is not available when you select Colour in Colour Setting. You can check which jobs are still waiting in the memory to be sent, or cancel a job. Delayed Batch Transmission (If there are no jobs, the Touchscreen shows (Monochrome only) No Jobs Waiting.)
Secure Polling lets you restrict who can get and cancelling waiting jobs on page 17.) the documents you set up to be polled. Secure Polling only works with Brother fax Setup for polled transmit machines. If another person wants to retrieve Load your document.
Sending a fax Enter a four-digit number. Press OK. Press Fax Start. If you are using the scanner glass, the Touchscreen will prompt you to choose one of the following options: Press Yes to scan another page. Go to step j. ...
Receiving a fax Memory Receive Press Memory Receive. (Monochrome only) Press Fax Forward. Enter the forwarding number (up to Memory Receive lets you receive faxes while 20 digits) using the keyboard on the you are away from the machine. Touchscreen. You can only use one Memory Receive Press OK.
Receiving a fax Fax Storage Printing a fax from the memory If you choose Fax Storage, your machine stores received faxes in the memory. You will If you have chosen Fax Storage, you can still be able to retrieve fax messages from print a fax from the memory when you are at another location using the Remote Retrieval your machine.
Chapter 4 If unprinted faxes remain in the Press Setup Receive. memory Swipe up or down, or press a or b to Print all faxes? display Memory Receive. • If you press Yes, faxes in the memory Press Memory Receive. will be printed before the setting changes.
Receiving a fax Remote Retrieval NOTE You can change your code at any time by You can call your machine from any entering a new one. If you want to make touch-tone telephone or fax machine and your code inactive, press and hold then use the Remote Access Code and step g to restore the inactive setting (---l) remote commands to retrieve fax messages.
Chapter 4 Remote Fax commands Follow the commands in the table to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.
Receiving a fax Retrieving fax messages Changing your Fax Forwarding number You can call your machine from any touch-tone telephone and have your fax You can change the default setting of your messages sent to another machine. Before Fax Forwarding number from another you use this feature, you have to turn on Fax touch-tone telephone or fax machine.
Chapter 4 Additional receiving Swipe up or down, or press a or b to display Auto Reduction. operations Press Auto Reduction. Out of Paper Reception Press On (or Off). As soon as the paper tray becomes empty Press during fax reception, the Touchscreen shows No Paper Fed.
Chapter 4 Setup to receive delayed polling Sequential polling (Monochrome only) Delayed polling lets you set the machine to begin polling receive at a later time. You can Sequential polling lets you request only set up one delayed polling operation. documents from several fax machines in one operation.
Receiving a fax Cancelling a Sequential Polling Job You can add numbers to the broadcast in the following ways: Press Press Add Number and enter a number using the keyboard on the Do one of the following: Touchscreen. Press OK. ...
Dialling and storing numbers Voice operations To enable the machine to work with BT Call Sign (with your external telephone only) You can use your extension or external telephone to dial voice calls. Press BT Call Sign (U.K. only) Press All Settings. This feature of the machine lets you use the Swipe up or down, or press a or b to BT Call Sign subscriber service which allows...
You can even include manual dialling using the dial pad. For example, you might have stored ‘01632’ on Address Book: Brother 1 and ‘960555’ on Address Book: Brother 2. You can use them both to dial ‘01632-960555’ as shown in the...
Chapter 5 Additional ways to Storing Address Book numbers from the Caller ID store numbers history Storing Address Book If you have the Caller ID subscriber service numbers from the Outgoing from your telephone company, you can also store Address Book numbers from incoming Call history calls in the Caller ID history.
Dialling and storing numbers Setting up Groups for Do one of the following: Broadcasting To store another Group for broadcasting, repeat steps c to i. A Group, which is stored in the Address Book, To finish storing Groups for allows you to send the same fax message to broadcasting, press many fax numbers by pressing...
Chapter 5 Deleting a Group Adding or Deleting a number in a Group Press (Fax). Press (Fax). Press (Address Book). Press (Address Book). Press Edit. Press Edit. Press Delete. Press Change. Swipe up or down, or press a or b to display the Group you want to delete.
Printing reports Fax reports Swipe up or down, or press a or b to choose an interval. If you choose Every 50 Faxes, go to step m. Press on the Touchscreen to set up the Transmission Verification Report and the ...
Chapter 6 Reports The following reports are available: XMIT Verify Prints a Transmission Verification Report for your last transmission. Address Book Prints a list of names and numbers stored in the Address Book memory, in alphabetical order. Fax Journal Prints a list of information about the last incoming and outgoing faxes.
Making copies Copy options Improving copy speed and quality You can change the copy settings temporarily for the next copy. You can choose from the speed and quality. The factory default is Normal. The machine returns to its default settings after being idle for 1 minute.
Chapter 7 Enlarging or reducing copies 198% 10x15cm i A4 You can choose an enlargement or reduction 186% 10x15cm i Letter ratio. If you choose Fit to Page, your 141% A4iA3, A5iA4 machine will adjust the size to the paper size 100% you set.
Making copies Making N in 1 copies or a NOTE poster (Page Layout) • Page Layout is not available with Enlarge/Reduce. The N in 1 copy feature can help you save • ADF High Speed Mode, paper by letting you copy two or four pages Page Layout, 2-sidedi2-sided and onto one printed page.
Chapter 7 Swipe up or down, or press a or b to Place the next page on the scanner display Off(1in1), glass. Press OK to scan the page. Repeat steps k and l for each page of 2in1(Portrait), the layout. 2in1(Landscape), 2in1(ID) 4in1(Portrait), After all the pages have been scanned,...
Making copies If you are copying from the ADF, insert the If you are copying from the scanner glass, document face up in the direction shown place the document face down in the below: direction shown below: 2in1(Portrait) 2in1(Portrait) ...
Chapter 7 2 in 1 ID Copy (Page Layout) Poster(2x1) You can copy both sides of your identification card onto one page, keeping the original card size. Make sure the paper size is set to A4 or Letter. NOTE You can copy an identification card to the extent permitted under applicable laws.
Making copies Swipe up or down, or press a or b to Read and confirm the displayed list of display 2in1(ID). settings you have chosen, and then press OK. Press 2in1(ID). If you do not want to change additional Read and confirm the displayed list of settings, press Mono Start or settings you have chosen, and then Colour Start.
Chapter 7 Ink Save Mode Press Advanced Settings. Swipe up or down, or press a or b to Ink Save Mode can help you save ink. The display Ink Save Mode. machine prints the colours lighter and emphasises the outlines of the images as Press Ink Save Mode.
Making copies Thin Paper Copy Auto Deskew If your document is a 2-sided Copy on thin If your scanned copy is skewed, your paper, choose Thin Paper Copy so the machine can correct the data. print on the other side does not bleed This setting is only available when using the through.
Chapter 7 Book Copy Watermark Copy Book Copy corrects dark borders and skew You can copy your document and include a when copying from the scanner glass. Your watermark, select one from the list of machine can correct the data. template watermarks.
Making copies Remove Background Colour Watermark Copy Settings You can remove the background colour of the Option1 Option2 Option3 document when copying. This can save ink Watermark Text CONFIDENTIAL* and help you read the document clearly. Copy DRAFT NOTE COPY This function is for use only when making IMPORTANT colour copies.
Chapter 7 2-sided copying Press Mono Start or Colour Start. If you placed the document in the ADF, the machine scans the pages and starts You can reduce the amount of paper used for printing. copies by copying on both sides of the paper. We recommend you load your document in If you are using the scanner glass, go the ADF for 2-sided copying.
Making copies 2-sided copying type 2 sided i 2 sided Portrait 1 sided i 2 sided (Long edge flip) Portrait Landscape Landscape 2 sided i 1 sided (Long edge flip) Portrait (Short edge flip) Portrait Landscape Landscape (Short edge flip) Portrait Landscape...
Chapter 7 A3 Copy Shortcuts Saving copy options as a Shortcut A3 Copy Shortcut You can store the copy options you use frequently by saving them as a Shortcut. You can copy your document in A3 or Ledger size paper with a format such as Note style. Press (Copy).
Making copies Load your document. A4 + Blank If the displayed screen is either Home or Shortcut, swipe left or right, or press d or c to display the More screen. Press A3 Copy Shortcuts. If information appears on the ...
Chapter 7 Place the next page on the scanner glass. Press OK to scan the page. Repeat steps m and n for each page of the layout. After all the pages have been scanned, press No to finish.
Printing photos from a memory card or USB Flash drive PhotoCapture Center™ Please be aware of the following: When printing an index or image, the operations PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted.
Chapter 8 Print Images Movie printing You can print images from movie files that are Print Index (Thumbnails) stored on a memory card or USB Flash drive. Movie files are automatically split by duration The PhotoCapture Center™ assigns into 9 parts, and placed in 3 rows so you can numbers for images (such as No.1, No.2, see and print the scenes.
Printing photos from a memory card or USB Flash drive Press Plain Paper, Inkjet Paper, Enter the number of copies you want by Brother BP71 or Other Glossy. using the dial pad on the Touchpanel. Press Paper Size. Do one of the following: ...
Chapter 8 Press Enhance, Crop or (Fill Light) Enhance and Crop. Fill Light is best used for adjusting photographs against the light. Press d Do one of the following: or c to adjust the level of contrast. If you chose Enhance or (Whiteboard) Enhance and Crop, go to step i.
Printing photos from a memory card or USB Flash drive ID photo print Adjust the red frame around your photo. The part inside of the red frame will be printed. You can select a photo stored in a memory card or USB Flash drive and print ID photos ...
Paper Type. display 3Secs, 10Secs, 30Secs, Press Plain Paper, 1Min or 5Mins, and then press the Inkjet Paper, Brother BP71 or option you want to set. Other Glossy that you want to set. If you want to change the effect, ...
Printing photos from a memory card or USB Flash drive Printing a photo during a Slide Show Do one of the following: Press Print Settings to change To print an image during a slide show, the print settings. (See press the image when it appears on the PhotoCapture Center™...
Swipe up or down, or press a or b to press OK. display Paper Type. Press OK. Press Paper Type. Press Print Settings. Press Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy.
Printing photos from a memory card or USB Flash drive Press Print Size. If you do not want to change additional Swipe up or down, or press a or b to settings, press or OK. display the options in the following table, Press Start to print.
Chapter 8 Auto Correct Adjusting Brightness, Contrast and Colour Auto Correct is available for most photos. The machine decides the suitable effect for your photo. Brightness Open the media slot cover. Open the media slot cover. Put the memory card or USB Flash drive Put the memory card or USB Flash drive in the correct slot.
Printing photos from a memory card or USB Flash drive Contrast Colour Enhancement You can choose the contrast setting. You can turn on the colour enhancement Increasing the contrast will make an image feature to print more vivid images. Printing look sharper and more vivid.
Chapter 8 Cropping Press d or c to adjust the degree of the setting. Press OK. If your photo is too long or too wide to fit the available space on your chosen layout, part Do one of the following: of the image will be cropped.
Printing photos from a memory card or USB Flash drive Cropping: On If you do not want to change additional settings, press or OK. Press Start to print. Date Print You can print the date if it is already in your Cropping: Off photo’s data.
Chapter 8 Setting your changes as a Restoring all settings to the new default factory default You can save the print settings you use most You can restore the PhotoCapture settings often—such as Print Quality, you have changed—such as Paper Type, Paper Size, Print Size, Print Quality, Paper Type, Auto Correct, Brightness, Contrast, Paper Size, Print Size,...
Printing photos from a memory card or USB Flash drive Scan to a memory card Press Scan to Media. or USB Flash drive Load your document. Press Options. Auto Crop Swipe up or down, or press a or b to display Auto Crop.
Chapter 8 How to set a new default NOTE • Auto Crop is available for paper with You can save the Scan to Media settings 90-degree angles at all four corners. If one (ADF High Speed Mode, Scan Type, of the angles is not square, Auto Crop Resolution, File Type, Scan Size, cannot detect the document.
Printing photos from a memory card or USB Flash drive How to reset to the factory Saving scan options as a default Shortcut You can restore all the Scan to Media settings You can store the scan options you use that you have changed—such as frequently by saving them as a Shortcut.
Camera Menu Options Selections Paper Size A3, A4, Ledger, Letter, Your Brother machine supports the 10 15 cm, PictBridge standard, allowing you to connect Printer Settings to and print photos directly from any (Default setting) PictBridge compatible digital camera.
Printing photos from a camera Printing Images Settings Options 10 15 cm Paper Size NOTE Paper Type Glossy Paper Remove any memory card or USB Flash Layout Borderless: On drive from the machine before connecting a digital camera. Print Quality Fine Colour Enhancement Open the media slot cover.
Chapter 9 Printing photos IMPORTANT directly from a digital To prevent damage to your machine, do not connect any device other than a digital camera camera or USB Flash drive to the USB direct interface. (without PictBridge) DPOF printing If your camera supports the USB Mass Storage standard, you can connect your DPOF stands for Digital Print Order Format.
Printing photos from a camera Printing Images NOTE Remove any memory card or USB Flash drive from the machine before connecting a digital camera. Open the media slot cover. Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
Routine maintenance Cleaning and checking Clean the outside of the machine as follows: the machine IMPORTANT • Use neutral detergents. Cleaning with Cleaning the outside of the volatile liquids, such as thinner or benzine, machine will damage the outside surface of the machine.
Routine maintenance Cleaning the machine’s Wipe the outside of the machine with a soft, dry, lint-free cloth to remove dust. printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen to avoid an electrical shock. Using both hands, use the finger holds Lift the output paper tray cover and on each side of the machine to lift the...
Gently close the scanner cover using Clean the front side of the Paper Feed the finger holds on each side. Rollers (1) with a soft lint-free cloth slightly moistened with water, using a CAUTION side-to-side motion. Be careful not to pinch your fingers when After cleaning, wipe the rollers with a soft, dry, lint-free cloth to remove all you close the scanner cover.
Routine maintenance Cleaning the paper pick-up Lift the green Jam Clear Flap (2), and then clean the back side of the Paper rollers Feed Rollers (1) with a soft lint-free cloth slightly moistened with water. Unplug the machine from the electrical After cleaning, wipe the rollers with a socket.
Cleaning the paper pick-up Lift the green Jam Clear Flap (1), and then clean the Paper Pick-up Rollers (2) rollers for paper tray #2 with a soft lint-free cloth slightly moistened with water. Slowly turn the rollers so that the whole Unplug the machine from the AC power surface is cleaned.
Routine maintenance Packing and shipping Checking the ink volume the machine Although an ink volume icon appears on the Touchscreen, you can use the ink menu to When you transport the machine, use the see a large graph showing the ink that is left packing materials that came with your in each cartridge.
Remove the orange protective part from Open the ink cartridge cover. its storage place inside right corner of Remove all four ink cartridges. Press the machine. the ink release lever above each cartridge to release it. (See Basic User’s Guide: Replacing the ink cartridges.) Install the orange protective part, and then close the ink cartridge cover.
Routine maintenance Wrap the machine in the bag. Pack the machine and the printed materials in the original carton with the original packing material as shown below. Do not pack the used ink cartridges in the carton. Close the carton and tape it shut.
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. 3.7"(93.4 mm) Touchscreen LCD and Batch Transmission Touchpanel (Monochrome faxes only) As a cost-saving feature, all delayed faxes to...
The pre-programmed time period F/T Ring Time between automatically printed Fax The length of time that the Brother Journal reports. You can print the Fax machine rings (when the Receive Mode Journal report on demand without setting is Fax/Tel) to notify you to pick up interrupting the cycle.
Memory Receive Remote Access Code Receives faxes into the machine's Your own four-digit code (--- ) that allows memory when the machine is out of paper. you to call and access your machine from a remote location. OCR (optical character recognition) Remote Activation Code Nuance™...
Glossary Settings Tables At-a-glance instructions that show all the settings and options that are available for setting up your machine. Standard resolution 203 98 dpi (monochrome). 203 196 dpi (colour). It is used for regular sized text and the quickest transmission.
Index Numerics ink save mode ........44 page layout (N in 1) ......39 poster ........... 39 2 in 1 ID Copy ..........42 quality ........... 37 2-sided remove background colour ....47 copy ............48 sort (ADF only) ........43 fax ............12 thin paper ..........
sending ...........8 Nuance™ PaperPort™ 12SE 2-sided ..........12 See Software and Network User’s Guide. at end of conversation .......13 Also see Help in the PaperPort™ 12SE Broadcasting ........13 application. cancelling from memory .....17 contrast ..........9 delayed batch transmission ....17 delayed fax ........16 Packing and shipping the machine ..
Presto! PageManager See Software and Network User’s Guide. Also see Help in the Presto! PageManager Troubleshooting application. checking ink volume ......79 Print fax from memory ........21 report .............36 ® Printing Windows See Software and Network User’s Guide. See Software and Network User’s Guide. Wireless Network See Quick Setup Guide and Software and Network User’s Guide.
Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. www.brotherearth.com...