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Brother MFC-J6920DW User Manual

Brother MFC-J6920DW User Manual

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Table of Contents
Basic User's Guide
MFC-J6920DW
Version A
USA/CAN

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Summary of Contents for Brother MFC-J6920DW

  • Page 1 Basic User’s Guide MFC-J6920DW Version A USA/CAN...
  • Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:  may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 3: Brother Numbers

    For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: ...
  • Page 4: Ordering Accessories And Supplies

    If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) NOTE In Canada only Visa and MasterCard are accepted.
  • Page 5: Accessories And Supplies

    BP60PLGR (USA only) Telephone Line Cord LG3077001 (USA only) Basic User's Guide LEL566001 (English for USA and Canada) LEL566002 (French for Canada) LEK864001 ® CD ROM for Windows & Mac For more information about the replacement consumables, visit us at http://www.brother.com/pageyield/.
  • Page 6: Usa And Canada

    SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS...
  • Page 7: Compilation And Publication Notice

    Compilation and Publication Notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 8 PDF file / Brother print from OS X v10.7.x, 10.8.x and your iPhone, Solutions Center iPod touch, iPad, or other iOS device to your Brother machine without installing a printer driver. Google Cloud Print This Guide provides details on how to use Google...
  • Page 9: Table Of Contents

    Viewing User’s Guides ..................2 How to access Guides for Advanced Features............4 ® Accessing Brother Support (Windows )..............4 Accessing Brother Support (Macintosh) ..............5 Control panel overview ..................6 3.7" Touchscreen LCD ..................9 Setting the Ready screen ................13 Basic Operations ................... 14 Shortcut Settings ....................15...
  • Page 10 Loading documents How to load documents ..................45 Using the ADF ....................45 Using the scanner glass ................46 Unscannable area ..................47 Sending a fax How to send a fax ....................48 Stop faxing.....................50 Setting scanner glass size for faxing .............50 Color fax transmission ...................50 Canceling a fax in process ................51 How to preview an outgoing fax ..............51 Transmission Verification Report..............52...
  • Page 11 Multi-line connections (PBX) ................. 70 External and extension telephones..............70 Connecting an external or extension telephone ..........70 Using external and extension telephones............71 Using a non-Brother cordless external telephone ......... 71 Using remote codes..................71 Dialing and storing numbers How to dial ......................73 Manual dialing ....................73...
  • Page 12 How to scan to a computer Before scanning....................89 ® Scanning a document as a PDF file using ControlCenter4 (Windows ) .....90 How to change the machine’s SCAN mode settings for PDF scanning ....93 How to scan a document as a PDF file using the Touchscreen ....94 ADF High Speed Mode scanning ..............96 How to print and scan with NFC (Near Field Communication) Printing with NFC (Near Field Communication) ...........97...
  • Page 13 Specifications General ......................191 Print media......................193 Fax........................195 Copy ........................196 PhotoCapture Center™ ..................197 PictBridge ......................198 Scanner ......................199 Printer ........................200 Interfaces ......................201 Network......................202 Computer requirements ..................203 Consumable items .....................204 Index...
  • Page 14 Table of Contents (Advanced User’s Guide) The Advanced User’s Guide explains the following features and operations. You can view the Advanced User’s Guide on the CD-ROM. General setup PhotoCapture Center™: Printing photos from a Memory Storage memory card or USB Flash Volume Settings drive Automatic Daylight Saving Time...
  • Page 15: General Information

    Notes tell you how to respond to a situation that may arise or give tips about how the operation works with other features. Thank you for buying a Brother machine! Reading the documentation will help you Electrical Hazard icons alert you to make the most of your machine.
  • Page 16: Accessing The Advanced User's Guide And Software And Network User's Guide

    CD-ROM into your CD-ROM drive. Guide NOTE This Basic User’s Guide does not contain all If the Brother screen does not appear, go the information about the machine, such as to Computer (My Computer). (For how to use the advanced Fax, Copy, ®...
  • Page 17 (Macintosh) http://nj.newsoft.com.tw/download/ brother/PM9SEInstaller_BR_multilang2.dmg Turn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM  The complete Presto! PageManager drive. The following window will appear. User’s Guide can be viewed from the Help selection in the Presto! PageManager application.
  • Page 18: How To Access Guides For Advanced Features

    Click Manuals on your model’s page to numbers on page i and on the CD-ROM. download the documentation.  Click Brother Support on the Top Menu. The following screen will appear: Web Connect Guide This Guide provides useful information about...
  • Page 19: Accessing Brother Support (Macintosh)

    PageManager, click Presto! PageManager.  To access the Brother Web Connect page, click Brother Web Connect.  To register your machine from the Brother Product Registration Page (http://www.brother.com/registration/), click On-Line Registration.  For the latest news and product support information (http://solutions.brother.com/), click...
  • Page 20: Control Panel Overview

    Chapter 1 Control panel overview 3.7" Touchscreen LCD and Touchpanel This is a Touchscreen LCD with an electrostatic Touchpanel that only shows the LEDs that can be used. 1 3.7" Touchscreen LCD (Liquid Crystal Display) This is a Touchscreen LCD. You can access the menus and options by pressing them as they are displayed on this screen.
  • Page 21 NFC logo on the lower left of the control panel.  Cancel You must download and install Brother Press to cancel an operation when iPrint&Scan to your Android™ device to use illuminated in red.
  • Page 22 Chapter 1 Power On/Off Press to turn on the machine. Press and hold down to turn off the machine. The Touchscreen LCD will show Shutting Down and will stay on for a few seconds before turning itself off. If you have connected an external telephone or TAD, it is always available.
  • Page 23: 3.7" Touchscreen Lcd

    General information 3.7" Touchscreen LCD You can select from three types of screens for the Home screen. When the Home screen is displayed, you can swipe left or right, or press d or c to display the More screen or one of the Shortcut screens.
  • Page 24 Lets you access Photo mode. features followed by a slide show. After you print from a computer Demo will disappear from the Home screen. Lets you connect the Brother machine to an Internet service. To restore the icon you must delete For details, see Web Connect Guide.
  • Page 25 General information 12 New Fax: LGR Copy Shortcuts You can quickly copy to Ledger or A3 size paper using this preset menu. For details, see Advanced User’s Guide: Ledger Copy Shortcuts. Shortcuts Lets you set up Shortcuts. You can quickly send a fax, copy, scan and connect to a Web service using the options that you have set as a Shortcut.
  • Page 26 Chapter 1 Settings screen 13 Warning icon The Touchscreen LCD shows the machine status when you press You can check and access all the machine's settings from the following screen. The warning icon appears when there is an error or maintenance message; press Detail to view it, and then press to return to Ready mode.
  • Page 27: Setting The Ready Screen

    General information Setting the Ready screen 3 Wi-Fi Press to setup a wireless network You can set the Ready screen to either Home, connection. More, Shortcuts 1, Shortcuts 2 or A four-level indicator on the screen shows Shortcuts 3. the current wireless signal strength if you are using a wireless connection.
  • Page 28: Basic Operations

    Chapter 1 Basic Operations Swipe up or down, or press a or b to display Setup Receive. Press your finger on the Touchscreen LCD to operate it. To display and access all the Touchscreen menus and options, swipe left, right or up, down, or press d c or a b to scroll through them.
  • Page 29: Shortcut Settings

    General information Shortcut Settings Swipe up or down, or press a or b to display the available options for the setting, and then press the option you You can add the fax, copy, scan and Web want to set. Connect settings you use most frequently by Repeat steps f and g until you have setting them as your Shortcuts.
  • Page 30: Adding Scan Shortcuts

    Chapter 1 Read the information on the Enter a name for the Shortcut using the Touchscreen, and then confirm it by keyboard on the Touchscreen. (For help pressing OK. entering letters, see Entering Text on page 190.) Enter the fax number using the dial pad Press OK.
  • Page 31 General information to OCR/to File/to Image/to E-mail NOTE  PC Select To add a Shortcut for to Network and to FTP, you must have added the Profile Name beforehand. to FTP/to Network  Profile Name Do one of the following: ...
  • Page 32: Adding Web Connect Shortcuts

    Chapter 1 Adding Web Connect Swipe up or down, or press a or b to display the available options for the Shortcuts setting, and then press the new option you want to set. The settings for the following services can be Repeat steps i and j until you have included in a Web Connect Shortcut: chosen all the settings for this Shortcut.
  • Page 33: Changing Shortcuts

    General information Changing Shortcuts Press your account. If the account needs a PIN, enter the PIN for the account using the keyboard You can change the settings in a Shortcut. on the Touchscreen. NOTE Press OK. You cannot change a Web Connect Choose the function you want to use.
  • Page 34: Editing Shortcut Names

    Chapter 1 Editing Shortcut Names You can edit a Shortcut name. Press and hold the Shortcut until the dialog box appears. NOTE You can also press , All Settings and Shortcut Settings. Press Edit Shortcut Name. To edit the name, hold down delete the current name, and then enter a new name using the keyboard on the Touchscreen.
  • Page 35: Loading Paper

    Loading paper Loading paper and Loading paper in paper other print media tray #1 Load only one size of paper and one type of CAUTION paper in the paper tray at a time. (For more information about paper size, DO NOT carry the machine by holding the weight and thickness, see Choosing the right scanner cover, the Jam Clear Cover, the print media on page 41.)
  • Page 36 Chapter 2  When using Letter, A4, or smaller NOTE size paper If the paper support flap (1) is open, close If you are using Letter or A4, you do it, and then close the paper support (2). not have to extend the tray. If tray #2 is extended, then extend tray #1 and pull up the stopper.
  • Page 37 Loading paper Gently press and slide the paper length To load paper in the tray, do one of the guide (1) to fit the paper size. following: Make sure that the triangular mark (2)  When using Letter, A4 or on the paper length guide (1) lines up Executive size paper with the mark for the paper size you are...
  • Page 38 Chapter 2  When using Ledger, Legal, Folio NOTE or A3 size paper Be careful not to push the paper in too far; it may lift at the back of the tray and cause Gently put the paper into the feed problems.
  • Page 39 Loading paper While holding the paper tray in place, NOTE pull out the paper support (1) until it Before you shorten Tray #1, take the locks into place, and then unfold the paper out of the tray. Then shorten the paper support flap (2).
  • Page 40: Loading Smaller Paper (Photo, Photo L, Photo 2L Or Envelopes)

    Chapter 2 Loading smaller paper Do one of the following: (Photo, Photo L, Photo 2L or  If you load Photo L (3.5  5 in.)/(89  127 mm) in the envelopes) paper tray, lift up the Photo L stopper (1). Portrait orientation (5.8 ...
  • Page 41 Loading paper About envelopes Gently press the paper side guides to fit the paper size.  Use envelopes that weigh from 20 to 25 lb (80 to 95 g/m  Some envelopes need margin settings to be set in the application. Make sure you do a test print first before printing many envelopes.
  • Page 42 Chapter 2 Loading envelopes Put envelopes in tray #1 with the printing surface face down. If the Before loading, press the corners and envelope flaps are on the long edge, sides of the envelopes to make them as load the envelopes with the flap on the flat as possible.
  • Page 43: Loading Paper In Paper Tray #2

    Loading paper Loading paper in paper If you have problems printing on envelopes with the flap on the short edge, tray #2 try the following: Open the envelope flap. NOTE Put the envelope into tray #1 with the You can only use plain paper sizes Letter printing surface face down and the flap or A4 (in Landscape position) and Ledger, positioned as shown in the illustration.
  • Page 44 Chapter 2 Adjust the tray length, if needed: Gently press and slide the paper side guides (1) to fit the paper size. If you are  When using Ledger, Legal, or A3 loading Letter or A4 size paper, put it in size paper landscape position and lift up the Press the universal guide release...
  • Page 45 Loading paper Gently put the paper into the paper tray Gently adjust the paper side guides so printing surface face down. they touch the sides of the paper stack.  When using Letter or A4 size paper Landscape orientation When using Ledger, Legal or A3 ...
  • Page 46 Chapter 2 Close the paper tray cover.  If you are using Letter or A4 size paper, pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2). Slowly push the paper tray back into the machine.
  • Page 47 Loading paper Open the output paper tray cover and lift NOTE the A4/LTR stopper (1). If you are finished using Ledger, Legal or A3 size paper and want to use Letter or A4 size paper, take the paper out of the tray. Shorten the tray by pressing the universal guide release button (1).
  • Page 48: Loading Paper In The Manual Feed Slot

    Chapter 2 Loading paper in the Slide the manual feed slot paper guides to match the width of the paper you are manual feed slot going to use. You can load special print media into this slot one sheet at a time. Use the manual feed slot to print or copy on Ledger, A3, Legal, Folio, Letter, A4, Executive, A5, A6, envelopes,...
  • Page 49 Loading paper Load only one sheet of paper in the IMPORTANT manual feed slot with the side to be • DO NOT put more than one sheet of paper printed on face up. in the manual feed slot at any one time. ...
  • Page 50 Chapter 2 NOTE NOTE • DO NOT press the paper guides too tightly • Make sure printing has finished before you against the paper. Doing this may cause close the manual feed slot cover. the paper to fold. • When paper is placed in the manual feed •...
  • Page 51: Unprintable Area

    Loading paper Unprintable area The printable area depends on the settings in the application you are using. The figures show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper only when the Borderless print feature is available and turned on. For more information, see Software and Network User’s Guide: Print without a Border ®...
  • Page 52: Paper Settings

    Swipe up or down, or press a or b to Swipe up or down, or press a or b to display General Setup. display Plain Paper, Inkjet Paper, Brother BP71, Press General Setup. Other Glossy or Transparency, Swipe up or down, or press a or b to and press the option you want.
  • Page 53: Tray Use In Fax Mode

    (See Paper Size and Type on page 38.) Press Tray Setting.  When you print on Brother Photo paper, load one extra sheet of the same photo Press Tray Use: Fax. paper in the paper tray. An extra sheet has...
  • Page 54: Recommended Print Media

    Recommended print media Handling and using print media To get the best print quality, we suggest using the Brother paper in the table.  Store paper in its original packaging and keep it sealed. Keep the paper flat and We recommend using 3M Transparency Film away from moisture, direct sunlight and when you print on transparencies.
  • Page 55: Choosing The Right Print Media

    Loading paper Choosing the right print media Paper type and size for each operation Paper Type Paper Size Usage Copy Photo Printer Capture 11  17 in. (279.4  431.8 mm) Cut-Sheet Ledger 8 1/2  11 in. (215.9  279.4 mm) Yes Letter 11.7 ...
  • Page 56 Chapter 2 Paper orientation and capacity of the paper trays Paper size Paper types No. of sheets Paper Tray #1 <Landscape> Plain Paper Letter, Executive, A4 Inkjet Paper <Portrait> Glossy Paper, Photo Ledger, A3, Legal, Folio, A5, A6, Index Card Photo, Photo L, Photo 2L, Index card, Envelopes (C5, Com-10, Envelopes, Transparencies...
  • Page 57 Loading paper Paper orientation using User Defined as the Paper Size in the printer driver User Defined Size Paper Orientation Paper Tray #1 When both of the following conditions are satisfied: Landscape  Width: 5.83 in. – 8.5 in. (148.0 mm – 215.9 mm) ...
  • Page 58 Up to 32 lb (Up to 120 g/m Envelopes Up to 20 mil (Up to 0.52 mm) 20 to 25 lb (80 to 95 g/m Transparencies – – BP71 69 lb (260 g/m ) paper is especially designed for Brother inkjet machines.
  • Page 59: Loading Documents

    Loading documents How to load Unfold the ADF Document Support (1) and the ADF Document Output Support documents Flap (2). You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. NOTE 2-sided documents can be faxed, copied, or scanned up to Ledger or A3 size using...
  • Page 60: Using The Scanner Glass

    Chapter 3 Using the scanner glass Place your document, face up, short edge first in the ADF until the Touchscreen shows ADF Ready. and You can use the scanner glass to fax, copy or you feel it touch the feed rollers. scan pages of a book or one page at a time.
  • Page 61: Unscannable Area

    Loading documents Unscannable area Using the document guidelines on the left and top, place the document face down in the upper left corner of the The scannable area depends on the settings scanner glass. in the application you are using. The figures show the unscannable areas.
  • Page 62: Sending A Fax

    Sending a fax How to send a fax Do one of the following:  When Fax Preview is set to Off, The following steps show how to send a fax. press (Fax). Do one of the following to load your ...
  • Page 63 Sending a fax You can change the following Enter the fax number. fax-sending settings. Press Options. Using the dial pad Swipe up or down, or press a or b to scroll through the fax settings. When the Using (Address Book) setting you want is displayed, press it and choose your new option.
  • Page 64: Stop Faxing

    Chapter 4 When the Touchscreen asks you Swipe up or down or press a or b to Next page?, do one of the following: display Letter, Legal, Ledger, A4 or A3, and then press the option you want  To send a single page, press No. to set.
  • Page 65: Canceling A Fax In Process

    Sending a fax Press OK. Press Fax Start. The machine starts scanning the Enter the fax number. document and the outgoing fax appears on the Touchscreen. Press Fax Start. When the fax is displayed, press the Touchscreen to perform the following Canceling a fax in process operations.
  • Page 66: Transmission Verification Report

    Chapter 4 Transmission Verification Press Fax. Report Swipe up or down, or press a or b to display Report Setting. You can use the Transmission Verification Report as proof that you sent a fax. This Press Report Setting. report lists the sender’s name or fax number, Press Transmission.
  • Page 67: Receiving A Fax

    Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls.
  • Page 68 Chapter 5 To set the Receive Mode, follow the instructions: Press Press All Settings. Swipe up or down, or press a or b to display Fax. Press Fax. Swipe up or down, or press a or b to display Setup Receive. Press Setup Receive.
  • Page 69: Using Receive Modes

    Receiving a fax Using Receive Modes Manual Manual mode turns off all automatic Some Receive Modes answer automatically answering functions unless you are using the (Fax Only and Fax/Tel). You may want to Distinctive Ring feature. change the Ring Delay before using these modes.
  • Page 70: Receive Mode Settings

    Chapter 5 Receive Mode settings F/T Ring Time (Fax/Tel mode only) Ring Delay When somebody calls your machine, you and your caller will hear the normal telephone Ring Delay sets the number of times the ring. The number of rings is set by the ring machine rings before it answers in Fax Only delay setting.
  • Page 71: Easy Receive

    Receiving a fax Press Setup Receive. NOTE Even if the caller hangs up during the Swipe up or down, or press a or b to pseudo/double-ringing, the machine will display Easy Receive. continue to ring for the set time. Press Easy Receive. Easy Receive Press On (or Off).
  • Page 72: Fax Preview (Black & White Only)

    Chapter 5 Fax Preview Using Fax Preview (Black & White only) When you receive a fax, you will see a pop-up message on the Touchscreen. (For example: New Fax:01 [View]) How to preview a received fax Press View. The Touchscreen will display the fax list. You can view received faxes on the NOTE Touchscreen by pressing...
  • Page 73 Receiving a fax How to print a fax Press the Touchscreen or Touchpanel to perform the following operations. Press (Fax). Description Enlarge the fax. Press (Received Faxes). Reduce the fax. Press the fax you want to view. Scroll vertically. Press Start. Scroll horizontally.
  • Page 74: Turning Off Fax Preview

    Chapter 5 Turning off Fax Preview How to print all faxes in the list Press (Fax). Press Press (Received Faxes). Press Fax Preview. Press Print/Delete. Press Off. Do one of the following: Press Yes to confirm. To print all new faxes, press ...
  • Page 75: Using Pc-Fax

    To include a cover page, click Add Cover Page. Click File, then Print. The Print dialog box appears. NOTE Choose Brother PC-FAX as your You can also click the cover page icon printer, and then click Print. The to create or edit a cover page.
  • Page 76: Pc-Fax Receiving (Windows ® )

    Receive. (XXXX is your model name.) ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX Receive in the left navigation bar, and then click Receive.
  • Page 77: Changing The Destination Pc

    PC. Make sure your PC is connected and turned on. For more information, see Software and Network User’s Guide: Receive Faxes Using Brother’s PC-FAX Receive ® Software (Windows • If you get an error message and the...
  • Page 78: Telephone Services And External Devices

    Distinctive Ring subscriber telephone telephone company. Distinctive Ring is a services that some telephone companies feature of your Brother machine that allows a offer. person with one line to receive fax and voice Features like Voice Mail, Call Waiting, Call...
  • Page 79: Distinctive Ring

    Distinctive Ring Do you have Voice Mail? If you have Voice Mail on the telephone line Distinctive Ring is a function of your Brother that you will install your new machine on, machine that allows a person with one line to...
  • Page 80 Receive Mode from D/R (Manual) to another Receive Mode while Distinctive Ring Swipe up or down, or press a or b to is set to On. This ensures the Brother display Fax. machine will only answer the Distinctive Ring number and will not interfere when your main Press Fax.
  • Page 81: Voice Over Internet Protocol (Voip)

    Telephone services and external devices  If you have questions about how to NOTE connect your machine to the VoIP If you turn off Distinctive Ring, the system, call your VoIP provider. machine will stay in Manual mode. You After you have connected your machine to will need to set the Receive Mode again.
  • Page 82: Connecting An External Tad (Telephone Answering Device)

    Chapter 7 Connecting an external • If You Do Not Subscribe to the Distinctive Ring Service: TAD (telephone You must plug your TAD into the EXT. answering device) jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the You may choose to connect an external telephone line.
  • Page 83: Connections

    Telephone services and external devices Connections Set your external TAD to four rings or less. (The machine's Ring Delay setting does not apply.) The external TAD must be plugged into the jack labeled EXT. Your machine cannot work Record the outgoing message on your correctly if you plug the TAD into a wall jack external TAD.
  • Page 84: Multi-Line Connections (Pbx)

    Chapter 7 External and extension Multi-line connections (PBX) telephones We suggest you ask the company who installed your PBX to connect your machine. If you have a multi-line system, we suggest Connecting an external or you ask the installer to connect the unit to the extension telephone last line on the system.
  • Page 85: Using External And Extension Telephones

    Using a non-Brother cordless telephones external telephone Using extension telephones If your non-Brother cordless telephone is connected to the machine’s EXT. jack and If you answer a fax call at an extension you typically carry the cordless handset telephone, you can make your machine...
  • Page 86 Chapter 7 Changing the remote codes NOTE The preset Fax Receive Code is l 5 1. The • If you are always disconnected when preset Telephone Answer Code is # 5 1. If accessing your external TAD remotely, try you want to, you can replace them with your changing the Fax Receive Code and own codes.
  • Page 87: Dialing And Storing Numbers

    Dialing and storing numbers How to dial Dialing from the Address Book Manual dialing Load your document. Load your document. Press (Fax). Do one of the following:  When Fax Preview is set to Off, Press (Address Book). press (Fax). Do one of the following: ...
  • Page 88: Fax Redial

    Chapter 8 Storing numbers Fax Redial If you are sending a fax automatically and the You can set up your machine to do the line is busy, the machine will redial once after following types of easy dialing: Address Book five minutes.
  • Page 89: Changing Or Deleting Address Book Names Or Numbers

    Dialing and storing numbers Changing or deleting Address Enter the first fax or telephone number using the keyboard on the Touchscreen Book names or numbers (up to 20 digits). Press OK. You can change or delete an Address Book name or number that has already been NOTE stored.
  • Page 90 Chapter 8 Do one of the following:  If you want to change the name, press Name. Enter the new name (up to 16 characters) using the keyboard on the Touchscreen. (For help entering letters, see Entering Text on page 190.) Press OK.
  • Page 91: Making Copies

    Making copies How to copy Copy preset settings The following steps show the basic copy You can copy with a variety of settings that operation. are already set up for you in the machine simply by pressing them. Do one of the following to load your The following preset settings are available.
  • Page 92: Copy Options

    Chapter 9 Copy options Enter the number of copies you want. Do one of the following: You can change the following copy settings.  If you want to change more settings, Press Copy, and then press Options. Swipe go to step f. up or down, or press a or b to scroll through the copy settings.
  • Page 93: Paper Type

    Swipe up or down, or press a or b to display Plain Paper, You can change the tray temporarily for the Inkjet Paper, Brother BP71, next copy. To change the default tray setting, Other Glossy or Transparency, see Tray use in Copy mode on page 38.
  • Page 94: Adf High Speed Mode Copying

    Chapter 9 ADF High Speed Mode copying When copying multi-page Letter, A4, or Executive size documents, you can print multiple copies faster by placing the documents face up, long edge first in the ADF. (See Using the ADF on page 45.) Place your document face up, long side edge first in the ADF.
  • Page 95: Photocapture Center™: Printing Photos From A Memory Card Or Usb Flash Drive

    Network User’s Guide: Copy Photos from Media to a Computer. Using a memory card or USB Flash drive Your Brother machine has media drives (slots) for use with the following popular digital camera media: Memory Stick Duo™, Memory Stick PRO Duo™, SD Memory Card,...
  • Page 96: Getting Started

    Chapter 10 Getting started Open the media slot cover. Firmly put a memory card or USB Flash drive into the correct slot. 1 USB Flash drive IMPORTANT The USB direct interface supports only a USB Flash drive, a PictBridge-compatible camera, or a digital camera that uses the USB mass storage standard.
  • Page 97 PhotoCapture Center™: Printing photos from a memory card or USB Flash drive IMPORTANT • DO NOT insert a Memory Stick Duo™ into the lower SD slot. Doing this may cause damage to the machine. • DO NOT insert more than one media card in the machine at the same time. Doing this may cause damage to the machine.
  • Page 98: Print Images

    Chapter 10 Print Images Read and confirm the displayed list of options and do one of the following:  If you want to change the print View Photos settings, press Print Settings. (See Advanced User’s Guide: You can preview your photos on the PhotoCapture Center™...
  • Page 99: Photocapture Center™ Print Settings

    PhotoCapture Center™: Printing photos from a memory card or USB Flash drive PhotoCapture Center™ How to scan to a print settings memory card or USB Flash drive You can change the print settings for the next printing. You can scan black & white and color These settings are temporary, and the documents to a memory card or USB Flash machine returns to its default settings...
  • Page 100 Chapter 10 Do one of the following: Do one of the following:  If you loaded a 2-sided document in  To scan in ADF High Speed Mode, the ADF, swipe up or down, or press swipe up or down, or press a or b to a or b to display 2-sided Scan.
  • Page 101 PhotoCapture Center™: Printing photos from a memory card or USB Flash drive  To scan a long document, swipe up NOTE and down, or press a or b to display Remove Background Color removes Scan Long Paper. the base color of documents to make the Press Scan Long Paper and scanned data more recognizable.
  • Page 102: How To Print From A Computer

    To print from a computer, you must install the printer driver. For more information, see Software and Network User’s Guide: Print. Install the Brother printer driver from the CD-ROM or Brother website. (See Quick Setup Guide.) From your application, choose the Print command.
  • Page 103: How To Scan To A Computer

    How to scan to a computer Before scanning To use the machine as a scanner, install a scanner driver. If the machine is on a network, configure it with a TCP/IP address.  Install the scanner drivers from the CD-ROM. (See Quick Setup Guide: Install MFL-Pro Suite.) Configure the machine with a TCP/IP address if network scanning does not work.
  • Page 104: Scanning A Document As A Pdf File Using Controlcenter4 (Windows ® )

    ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click SCAN in the left navigation bar, and then click ControlCenter4. The ControlCenter4 application will open. If the ControlCenter4 Mode screen appears, choose the Advanced Mode, and then click OK.
  • Page 105 How to scan to a computer Set the scanning configuration. Click Configuration, and then select Button settings, Scan and File. The configuration dialog box appears. You can change the default settings. 1 Choose PDF (*.pdf) from the File Type drop-down list. 2 You can enter the file name you want to use for the document.
  • Page 106 Chapter 12 Click File. Press Scan. The machine starts the scanning process. The folder where the scanned data is saved will open automatically.
  • Page 107: How To Change The Machine's Scan Mode Settings For Pdf Scanning

    ® (Windows Click (Brother Utilities), and then click the drop-down list and select your model name (if not already selected). Click SCAN in the left navigation bar, and then click ControlCenter4. The ControlCenter4 application will open. Make sure the machine you want to use is selected from the Model pull-down list.
  • Page 108: How To Scan A Document As A Pdf File Using The Touchscreen

    Chapter 12 Choose the File tab. You can change the default settings. 1 Choose PDF (*.pdf) from the File Type drop-down list. 2 You can enter the file name you want to use for the document. 3 You can save the file to the default folder, or choose your preferred folder by clicking the (Browse) button.
  • Page 109 ® ® Windows users only. (Windows Vista SP2 or later, Windows 7 and Windows For more information, see Software and Network User’s Guide: Scan Using Web Services from the Brother Machine ® ® ® (Windows Vista SP2 or greater, Windows...
  • Page 110: Adf High Speed Mode Scanning

    Chapter 12 ADF High Speed Mode scanning When scanning multi-page Letter, A4, or Executive size documents, you can scan faster by placing them face up, long edge first in the ADF. (See How to load documents on page 45.) Place your document face up, long side edge first in the ADF. If you want to scan to a memory card or USB Flash drive, open the media slot cover and put the memory card or USB Flash drive in the correct slot.
  • Page 111: How To Print And Scan With Nfc (Near Field Communication)

    NFC logo on the lower left of the control NFC logo on the lower left of the control panel. panel. You must download and install Brother You must download and install Brother iPrint&Scan to your Android™ device to use iPrint&Scan to your Android™ device to use this function.
  • Page 112: A Routine Maintenance

    Routine maintenance Replacing the ink IMPORTANT cartridges Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly Your machine is equipped with an ink dot recommend that you continue to use only counter.
  • Page 113 Routine maintenance Press the lock release lever as shown to Turn the green release lever on the release the cartridge color indicated on orange protective packing (1) the Touchscreen. Remove the cartridge counterclockwise until it releases the from the machine. vacuum seal.
  • Page 114 Each color has its own correct position. NOTE Insert the ink cartridge in the direction of • If you replaced an ink cartridge, for the arrow on the label. example Black, the Touchscreen may ask you to verify that it was a brand new one (for example, Did you change Black).
  • Page 115: Cleaning And Checking The Machine

    Routine maintenance Cleaning and checking In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free the machine cloth moistened with a non-flammable glass cleaner. Cleaning the scanner Unplug the machine from the AC power outlet.
  • Page 116: Cleaning The Print Head

    When there is a After the glass times and the print has not improved, try spot of dirt or strip is cleaned, installing a new Genuine Brother Brand correction fluid the vertical line is replacement ink cartridge for each on the glass strip, gone.
  • Page 117: Checking The Print Quality

    Try cleaning Quality Check Sheet. the print head up to five more times. If the print has not improved, call Brother Customer Check the quality of the four color blocks Service. (See Brother numbers on page i.) on the sheet.
  • Page 118: Checking The Print Alignment

    Press Test Print. NOTE When a print head nozzle is clogged, the Press Alignment. printed sample looks like this. Press OK. The machine starts printing the Alignment Check Sheet. Letter, A4 and Executive For the “A” pattern, swipe up or down, or press a or b to display the number of the Ledger, A3, Legal, A5, A6, envelopes, test print that has the least visible...
  • Page 119: Setting The Date And Time

    Routine maintenance Setting the date and To enter the time, do one of the following: time  If you chose 12h Clock in step k, enter the time (in 12-hour format) The Touchscreen displays the date and time. using the keyboard on the If it is not current, re-enter it here.
  • Page 120: Troubleshooting

    If you think there is a problem with your machine, check each of the items below first and follow the troubleshooting tips. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 121 Troubleshooting Copying problems:  Copying Difficulties on page 136 Scanning problems:  Scanning Difficulties on page 136  PhotoCapture Center™ Difficulties on page 137 Software and Network problems:  Software Difficulties on page 137  Network Difficulties on page 137 ...
  • Page 122: Error And Maintenance Messages

    The most common error and maintenance messages are shown in the table. You can correct most errors and perform routine maintenance by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips: Visit us at http://solutions.brother.com/. Error Message...
  • Page 123 (See Replacing the ink cartridges on page 98.) An ink cartridge is not installed correctly. If you are not using Genuine Brother Use a new Genuine Brother Innobella™ ink, the machine may not Innobella™ Ink Cartridge. If the error detect the ink cartridge.
  • Page 124 Error Message Cause Action The other person or other person's Try to send or receive again. Disconnected fax machine stopped the call. If calls are stopped repeatedly and you are using a VoIP (Voice over IP) system, try changing the Compatibility to Basic(for VoIP).
  • Page 125 The ink absorber box or flushing box The ink absorber box or flushing box Ink Absorber Full is full. These components are will need to be replaced. Call Brother periodic maintenance items that may Customer Service or a Brother require replacement after a period of...
  • Page 126 Error Message Cause Action One or more of the ink cartridges are Order a new ink cartridge. You can Ink Low near the end of their life. If one of the continue printing until the color ink cartridges is near the end of Touchscreen shows its life and someone is sending you a Cannot Print.
  • Page 127 Troubleshooting Error Message Cause Action The machine is out of paper or paper Do one of the following: No Paper Fed is not correctly loaded in the paper  Refill the paper in the paper tray, No Paper Fed #1 tray.
  • Page 128 Error Message Cause Action The machine's memory is full. If a fax-sending or copy operation Out of Memory is in process: Press or Quit or Close and  wait until the other operations that are in process finish, and then try again.
  • Page 129 Troubleshooting Error Message Cause Action The paper is jammed in the machine. Remove the jammed paper by Paper Jam [Front,Rear] following the steps in Printer jam or paper jam on page 121. Make sure the paper guides are set to the correct paper size.
  • Page 130 Please disconnect to the USB direct interface. and then on again. USB device. For more information, visit us at http://solutions.brother.com/. An ink cartridge has been installed in Check which ink cartridges are not Wrong Ink Color the wrong position. matched by color to their ink cartridge positions and move them to their correct positions.
  • Page 131 Troubleshooting Error Message Cause Action The paper size setting does not 1 Check that the paper size you Wrong Paper match the size of paper in the tray. choose matches the size of paper Wrong Paper #1 in the tray. The paper orientation is not proper for Wrong Paper #2 the paper size.
  • Page 132: Error Animation

    If you have not set up your Station ID, you cannot enter fax transfer mode. (See Quick ® (Windows Setup Guide: Set your Station ID.) Click (Brother Utilities), and then Press to temporarily interrupt the click the drop-down list and select your error. model name (if not already selected).
  • Page 133: Document Jam

    Troubleshooting Document jam Do one of the following:  To transfer all faxes to your PC, Documents can jam in the ADF unit if they are press Yes. If Fax Preview is set to not inserted or fed correctly, or if they are too Off, you will be asked if you want to long.
  • Page 134 Document is jammed inside the ADF Removing small documents jammed unit in the ADF Take any paper that is not jammed out Lift the document cover. of the ADF. Insert a piece of stiff paper, such as Lift the document cover. cardstock, into the ADF to push any small paper scraps through.
  • Page 135: Printer Jam Or Paper Jam

    Troubleshooting Printer jam or paper jam Pull out the jammed paper (1). Locate and remove the jammed paper by following these steps. Unplug the machine from the AC power outlet. Pull the paper tray #1 (1) and then tray #2 (2) completely out of the machine.
  • Page 136 Using both hands, use the finger holds Move the print head (if necessary) to on each side of the machine to lift the take out any paper remaining in this scanner cover (1) into the open position. area. Make sure that jammed paper is not left in the corners of the machine (1) and (2).
  • Page 137 Troubleshooting Make sure you look carefully inside (1) Open the inside cover (1). for any pieces of paper. Make sure you look carefully inside for any jammed paper. If there is any jammed paper, slowly pull it out of the machine.
  • Page 138 Close the inside cover and Jam Clear Gently close the scanner cover using Cover. Make sure the covers are closed the finger holds on each side. completely. CAUTION Be careful not to pinch your fingers when Put the paper tray firmly back in the you close the scanner cover.
  • Page 139 Troubleshooting Additional paper jam clear operations Gently close the scanner cover using the finger holds on each side. Using both hands, use the finger holds on each side of the machine to lift the scanner cover (1) into the open position. Move the print head (if necessary) to take out any paper remaining in this area.
  • Page 140 Put only one sheet of Letter or A4 size thick paper, such as glossy paper, in Landscape position in the manual feed slot. Push the paper into the manual feed slot. NOTE • We recommend you use glossy paper. • If you don't push the paper deep into the manual feed slot, the machine will not feed it when you re-connect the power cord.
  • Page 141: If You Are Having Difficulty With Your Machine

    • If you think there is a problem with your machine, check the following chart and follow the troubleshooting tips. You can correct most problems by yourself. • If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 142 Printing Difficulties (continued) Difficulty Suggestions No printout. One or more ink cartridges have reached the end of their life. (See Replacing the ink cartridges on page 98.) (continued) If old, unprinted data remains in the printer driver spooler, it will prevent new print jobs from printing.
  • Page 143 Make sure that your ink cartridges are fresh. The following may cause ink to clog: The expiration date written on the cartridge package has passed. (Genuine  Brother Innobella™ ink cartridges stay usable for up to two years if kept in their original packaging.) ...
  • Page 144 The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 102.) Make sure you are using Genuine Brother Innobella™ Ink. To prolong print head life, provide the best ink cartridge economy and maintain print quality, we do not recommend frequently unplugging the machine and/or leaving the machine unplugged for extended periods of time.
  • Page 145: Paper Handling Difficulties

    (See Advanced User’s Guide: Cleaning the paper pick-up rollers.) Photo paper does not feed When you print on Brother Photo paper, load one extra sheet of the same photo correctly. paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
  • Page 146: Printing Received Faxes

    Paper Handling Difficulties (continued) Difficulties Suggestions The paper jams when you use Use one of the jam prevention settings, 2-sided 1 or 2-sided 2. 2-sided copy or 2-sided print. For copying (See Advanced User’s Guide: 2-sided copying.) For printing For more information, see Software and Network User’s Guide: Prevent Smudged ®...
  • Page 147: Receiving Faxes

    If your Brother machine is on a line with the Distinctive Ring subscriber service, see Distinctive Ring on page 65. If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes, select Fax/Tel mode. In Fax/Tel mode, your Brother machine will automatically receive faxes and produce a pseudo/double-ring to alert you to answer voice calls.
  • Page 148 If you are using a telephone answering machine (External TAD mode) on the same line as the Brother machine, make sure your answering machine is set up correctly. (See Connecting an external TAD (telephone answering device) on page 68.)
  • Page 149: Sending Faxes

    Troubleshooting Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack inside the machine. Print the Transmission Verification Report and check for an error. (See Advanced User’s Guide: Reports.) Call your administrator to check your Secure Function Lock Settings.
  • Page 150: Copying Difficulties

    Scanning Difficulties Difficulty Suggestions TWAIN or WIA errors appear when Make sure the Brother TWAIN or WIA driver is chosen as the primary source in your scanning application. For example, in Nuance™ PaperPort™ 12SE, click ® starting to scan. (Windows Scan Settings, Select to choose the Brother TWAIN/WIA driver.
  • Page 151: Photocapture Center™ Difficulties

    Network scanning. To add port 54925 for Network scanning, enter the information below: In Name: Enter any description, for example Brother NetScan. In Port number: Enter 54925. In Protocol: UDP is selected. Please refer to the instruction manual that came with your third-party Security/Firewall Software or call the software manufacturer.
  • Page 152 (Windows installed. If the Security Software warning appears on the PC screen during the installation, change the Security Software settings to permit the Brother product setup program or other program to run. (Macintosh) If you are using a firewall function of anti-spyware or antivirus security software, temporarily disable it and then install the Brother software.
  • Page 153: Dial Tone

    Swipe up or down, or press a or b to needed. display Initial Setup. To improve compatibility with most Press Initial Setup. VoIP services, Brother recommends changing the compatibility setting to Swipe up or down, or press a or b to Basic(for VoIP). display Dial Tone.
  • Page 154: Machine Information

    Faxes in memory 4 All Settings Press Main Version. Your machine’s firmware version will You can restore all settings to the factory appear on the Touchscreen. settings. Brother strongly recommends performing Press this procedure before handing over or disposing of the machine.
  • Page 155: How To Reset The Machine

    Troubleshooting NOTE Unplug the interface cable before you choose Network or All Settings. How to reset the machine Press Press All Settings. Swipe up or down, or press a or b to display Initial Setup. Press Initial Setup. Swipe up or down, or press a or b to display Reset.
  • Page 156: C Settings And Features Tables

    Settings and features tables Using the Settings Memory Storage Tables Even if there is a power failure, you will not lose your menu settings because they are Your machine’s Touchscreen LCD is easy to stored permanently. Temporary settings set up and operate. All you have to do is (such as Overseas Mode) will be lost.
  • Page 157: Settings Tables

    — Lets you set TCP/IP Wi-Fi TCP/IP protocol. — — You can configure your WLAN Assistant wireless network settings using the Brother CD-ROM. — — You can manually Setup Wizard configure your print server for a wireless network. — —...
  • Page 158 Page — Sets the type of paper in Paper Type Plain Paper* the paper tray #1. Inkjet Paper (Tray #1) Brother BP71 Other Glossy Transparency — Sets the size of paper in Paper Size Letter* the paper tray #1. Legal Ledger 4"x6"...
  • Page 159 Sets the type of paper in Tray Setting Tray #1 Paper Type (Options) the paper tray #1. Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency Sets the size of paper in Paper Size (Options) the paper tray #1. Letter*...
  • Page 160 Level1 Level2 Level3 Options Descriptions Page Choose the tray that will General Setup Tray Setting Tray Use: Fax Tray #1 be used for faxing. (Continued) (Continued) Tray #2 Auto Tray Select* Adjusts the ring volume. Volume Ring Med* High Adjusts the volume of the Beep sounds when you press Low*...
  • Page 161 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — You can choose how long General Setup Sleep Mode 1Min the machine must be idle (Continued) 2Mins before it goes into Sleep mode. 3Mins 5Mins* 10Mins 30Mins 60Mins — You can restrict selected Function Lock Set Password...
  • Page 162 Level1 Level2 Level3 Options Descriptions Page Choose the Receive Setup Receive Receive Mode Fax Only* Mode that best suits your Fax/Tel needs. External TAD Manual Sets the number of rings Ring Delay before the machine answers in Fax Only or Fax/Tel mode.
  • Page 163 Settings and features tables Level1 Level2 Level3 Options Descriptions Page Choose the initial setup Report Setting Transmission for the Transmission (Continued) On+Image Verification Report. Off* Off+Image Off2 Off2+Image Sets the interval for the Journal Period Journal Period automatic printing of the Time Fax Journal.
  • Page 164 Level1 Level2 Level3 Options Descriptions Page Uses the telephone Miscellaneous Distinctive Distinctive (Options) company’s Distinctive (Continued) Ring subscriber service to register the ring pattern Off* with the machine. Ring Pattern (Options) 1*/2/3/4 Set up your 3-digit area Area Code code only if you do not (USA only) dial it within your own area code.
  • Page 165 See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 166 [000-255] See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 167 See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 168 Group Owner. See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 169 97. See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 170 32 characters) See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 171 Off* See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 172 See Software and Network User’s Guide. Please go to the Brother Solutions Center to download Wi-Fi Direct™ Guide at http://solutions.brother.com/. Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 173 Settings and features tables All Settings (continued) Level1 Level2 Level3 Options Descriptions Page — — Prints these lists and Print Reports Transmission reports. — — Address Book — — Fax Journal — — User Settings — — Network Configuration — —...
  • Page 174 Level1 Level2 Level3 Options Descriptions Page You can reset all the Initial Setup Reset Machine Reset machine’s settings that (Continued) you have changed, such as Date and Time and Ring Delay. icon will be restored to the Home screen. Resets the print server Network back to its factory default settings, such as the...
  • Page 175: Features Tables

    Settings and features tables Features tables Fax (When Fax Preview is Off.) Level1 Level2 Level3 Options Descriptions Page — — When LDAP is off, the Address Book search will be within Local (Search:) Address Book. When LDAP is on, the search will be within Local Address Book and LDAP Server.
  • Page 176 Level1 Level2 Level3 Options Descriptions Page Fax Resolution — Sets the resolution for Options Standard* outgoing faxes. Fine S.Fine Photo — You can choose the 2-sided Fax Off* 2-sided fax scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge —...
  • Page 177 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — Sets up your machine to Options Polling RX poll another fax machine. (Continued) Off* — If you are having difficulty Overseas Mode sending faxes overseas, Off* set this to On. Set New Default —...
  • Page 178 — Choose the paper type Paper Type Plain Paper* that matches the paper in Inkjet Paper the tray. Brother BP71 Other Glossy Transparency (When Tray #2 is selected in Tray Select.) Plain Paper See Advanced User’s Guide. The factory settings are shown in Bold with an asterisk.
  • Page 179 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — Choose the paper size Options Paper Size Letter* that matches the paper in (Continued) Legal the tray. Ledger 4"x6" (When Tray #2 is selected in Tray Select.) Letter* Legal Ledger —...
  • Page 180 Level1 Level2 Level3 Options Descriptions Page — Adjusts the density of Options Density copies. (Continued) — You can choose to stack Stack/Sort Stack* or sort multiple copies. Sort — You can make N in 1, 2 in Page Layout Off(1in1)* 1 ID, 1 to 2 or Poster 2in1(Portrait) copies.
  • Page 181 Settings and features tables Level1 Level2 Level3 Options Descriptions Page — You can choose the Options 2-sided Copy Off* 2-sided print settings. — 2-sidedi2-sided (Continued) — 1-sidedi2-sided Long Edge Flip — 2-sidedi1-sided Long Edge Flip — 1-sidedi2-sided Short Edge Flip —...
  • Page 182 Presto! — Saves the current settings Save as PageManager is as a shortcut. downloaded for Shortcut Macintosh users. See Accessing Brother Support (Macintosh) on page 5.) (For details, see Configure the detailed to File* PC Select Options the Options settings.
  • Page 183 Settings and features tables Level1 Level2 Level3 Options1 Descriptions Page Profile Name (For details, see Configure the detailed to FTP Options the Options settings. on page 176.) — Saves the current settings Save as as a shortcut. Shortcut Profile Name (For details, see Configure the detailed to Network...
  • Page 184 Options (for to OCR) Level1 Level2 Options1 Descriptions Page You can choose the 2-sided Options 2-sided Scan Off* scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge If you want to use the Set with Touch Off(Set with Touchscreen to change the Panel Computer)* machine’s settings, choose On.
  • Page 185 Settings and features tables Options (for to File, to Image or to E-mail) Level1 Level2 Options1 Descriptions Page You can choose the 2-sided Options 2-sided Scan Off* scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge If you want to use the Set with Touch Off(Set with Touchscreen to change the...
  • Page 186 Level1 Level2 Options1 Descriptions Page You can choose the scan size Options Scan Size Letter* for your document. (Continued) Legal Ledger 4"x6" Business Card (3.5x2.4inch) When On is selected, blank Skip Blank Page pages are skipped. Off* Change the amount of Remove Background Off* background color that is...
  • Page 187 Settings and features tables Options (for to Media) Level1 Level2 Options1 Descriptions Page You can scan Letter, A4 or Options ADF High Speed Executive documents faster by Mode Off* placing them long side edge first in the ADF. You can choose the 2-sided 2-sided Scan Off* scan mode.
  • Page 188 Level1 Level2 Options1 Descriptions Page Scan multiple documents Options Auto Crop placed on the scanner glass to (Continued) Off* a memory card or USB Flash drive one at a time. When On is selected, blank Skip Blank Page pages are skipped. Off* Change the amount of Remove Background...
  • Page 189 Settings and features tables Level1 Level2 Options1 Descriptions Page (If you choose the You can choose the file format Options File Type Color option in the for your document. (Continued) Scan Type setting) PDF* JPEG (If you choose the B&W option in the Scan Type setting) PDF* TIFF...
  • Page 190 Options (for to FTP or to Network) Level1 Level2 Options1 Descriptions Page You can scan Letter, A4 or Options ADF High Speed Executive documents faster by Mode Off* placing them long side edge first in the ADF. You can choose the 2-sided 2-sided Scan Off* scan mode.
  • Page 191 Settings and features tables Level1 Level2 Options1 Descriptions Page Choose preset file names. If Options File Name BRNXXXXXXXXXX* you choose Manual, you can (Continued) Estimate name the file as you like. Report Order sheet Contract sheet Check Receipt <Manual> When On is selected, blank Skip Blank Page pages are skipped.
  • Page 192 Photo (More screen) Level1 Level2 Level3 Options Descriptions Page For details, see You can print a thumbnail Index Print Print Index Print Settings the Print Settings page. Sheet on page 182. For details, see You can print photos by Print Photos Print Settings the Print Settings choosing the index...
  • Page 193 Settings and features tables Level1 Level2 Level3 Options Descriptions Page You can print ID photos ID Photo Print ID Photo Size 2x2inch Print Settings for your resume, passport (For more 25x36mm and so on. information, see 35x45mm the Print Settings on page 183.) 36x51mm 45x45mm...
  • Page 194: Print Settings

    (Does not appear Photo* when DPOF Print is chosen.) — — Choose the paper type. Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy* — — Choose the paper size. Paper Size 4"x6"* 5"x7" Letter Ledger (When Letter or —...
  • Page 195 Settings and features tables Option1 Option2 Option3 Option4 Descriptions Page — — Adjusts the contrast. Contrast (Does not appear when Enhance Enhance and Crop is chosen.) Adjusts the hue of the Color Enhance White Balance white areas. (Does not appear Off* when Enhance Enhance and Crop...
  • Page 196 Descriptions Page — — Choose the paper type. Paper Type Plain Paper* Inkjet Paper Brother BP71 Other Glossy — — Choose the paper size. Paper Size Letter* See Advanced User’s Guide. The factory settings are shown in Bold with an asterisk.
  • Page 197 DROPBOX — — published. FACEBOOK — — PICASA WEB — — ALBUMS™ — — ® FLICKR Please go to the Brother Solutions Center to download Web Connect Guide at http://solutions.brother.com/. The factory settings are shown in Bold with an asterisk.
  • Page 198 LGR Copy Shortcuts (More screen) Level1 Level2 Option1 Option2 Descriptions Page Choose the Copy Ledger 2in1 Options Quality Normal* resolution for the next Ledger* Best copy. Letter i Ledger Displays the available Paper Type Plain Paper paper type. Ledger i Letter Sets the size of paper in Paper Size Ledger*...
  • Page 199 Settings and features tables (Shortcuts) Level1 Level2 Level3 Options Descriptions Page Move to Copy You can choose the Add Shortcut Copy Normal Options Screen. desired settings from the Best Quality preset items. ADF High Speed Ledger 2-sided(1i2) 2-sided(2i2) Letter i Ledger 2in1(ID) 2in1 Poster...
  • Page 200 Level1 Level2 Level3 Options Descriptions Page Sets the resolution for Add Shortcut Fax Resolution Standard* outgoing faxes. (Continued) (Options) Fine S.Fine Photo You can choose the 2-sided Fax Off* 2-sided fax scan mode. 2-sided Scan: Long Edge 2-sided Scan: Short Edge Changes the lightness or Contrast Auto*...
  • Page 201 Settings and features tables Level1 Level2 Level3 Options Descriptions Page You can scan a black & Add Shortcut Scan to File PC Select white or a color document (Continued) into your computer. You can have your text to OCR PC Select document converted to an editable text file.
  • Page 202 Level1 Level2 Level3 Options Descriptions Page — Lets you connect the Add Shortcut ® SKYDRIVE Brother machine to an (Continued) — Internet service. GOOGLE — Web services may have DRIVE™ been added and/or — ® service names may have EVERNOTE...
  • Page 203 Settings and features tables (Wi-Fi Setup) NOTE ® After the Wi-Fi is set up, you cannot change the settings from your Home screen. Change the settings for Wi-Fi in the Settings screen. Level1 Level2 Level3 Options Descriptions Page — — You can manually Setup Wizard configure your print server...
  • Page 204: Entering Text

    Entering Text When you need to enter text into the machine the keyboard will appear on the Touchscreen. Press to cycle between letters, numbers and special characters. NOTE To change between lowercase or uppercase, press Inserting spaces To enter a space, press Space. Or, you can press c to move the cursor. NOTE The characters that are available may differ depending on your country.
  • Page 205: Specifications

    Specifications General NOTE This chapter provides a summary of the machines’ specifications. For additional specifications visit http://www.brother.com/. Printer Type Inkjet Piezo with 420 nozzles  1 Print Head Black: Piezo with 420 nozzles  3 Color: Memory Capacity 256 MB LCD (Liquid Crystal 3.7 in.
  • Page 206 Dimension 16.3 in. 12.2 in. (414 mm) (310 mm) 21.8 in. (553 mm) 22.8 in. (578 mm) 17.0 in. (433 mm) 24.2 in. (615 mm) Weight 36.4 lb (16.5 kg) Noise Level Sound Pressure Operating: 50 dB(A) (Maximum) 50 to 95 F (10 to 35 C) Temperature Operating: 68 to 91 F (20 to 33 C)
  • Page 207: Print Media

    Specifications Print media Paper Tray #1 Paper Input  Paper Type: Plain Paper, Inkjet Paper (coated paper), Glossy Paper and Transparency  Paper Size (Landscape) Letter, Executive, A4 (Portrait) Ledger, A3, Legal, Folio, A5, A6, Envelopes (C5, Com-10, DL, Monarch), Photo (4"  6")/(10  15 cm), Photo L (3.5"...
  • Page 208 Paper Input Manual Feed Slot (Continued)  Paper Type: Plain Paper, Inkjet Paper (coated paper), Glossy Paper , Transparency and Envelopes  Paper Size (Landscape) Letter, Executive, A4 (Portrait) Ledger, A3, Legal, Folio, A5, A6, Envelopes (C5, Com-10, DL, Monarch), Photo (4"  6")/(10  15 cm), Photo L (3.5"...
  • Page 209: Fax

    Specifications Compatibility ITU-T Super Group 3 Modem Speed Automatic Fallback 33,600 bps Scanning Width 10.7 in. (272 mm) (Ledger) (Single-sided document) Scanning Width and Length Width: 10.7 in. (272 mm) (Ledger) (ADF) (2-sided document) Length: 16.8 in. (425.8mm) (Ledger) (ADF) Printing Width 10.76 in.
  • Page 210: Copy

    Copy Color/Black Yes/Yes Copy Width 10.76 in. (273.4 mm) Multiple Copies Stacks/Sorts up to 99 pages Enlarge/Reduce 25% to 400% (in increments of 1%) Prints up to 1200  2400 dpi Resolution 2-sided  Paper Type: Plain paper  Paper Size: Letter, Ledger, A3, Legal, A4, A5, Executive When copying on Ledger size paper.
  • Page 211: Photocapture Center

    Specifications PhotoCapture Center™ Memory Stick Duo™ (16 MB - 128 MB) Compatible Media Memory Stick PRO Duo™ (256 MB - 32 GB) (Not available for music data with MagicGate™) Memory Stick Micro™ (M2™) with Adapter (256 MB - 32 GB) MultiMedia Card (32 MB - 2 GB) MultiMedia Card plus (128 MB - 4 GB) MultiMedia Card mobile with Adapter (64 MB - 1 GB)
  • Page 212: Pictbridge

    PictBridge Compatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. Visit http://www.cipa.jp/pictbridge/ for more information. Interface USB direct interface...
  • Page 213: Scanner

    ® Maximum 1200  1200 dpi scanning when using the WIA Driver for Windows XP, Windows Vista , Windows 7 and ® 8 (resolution up to 19200  19200 dpi can be selected by using the Brother scanner utility). Windows...
  • Page 214: Printer

    Letter, A4, Ledger, A3, Legal, Folio, A5, Executive Print Speed When the Borderless feature is set to On. See Paper type and size for each operation on page 41. When printing on Ledger size paper. For detailed specifications visit http://www.brother.com/.
  • Page 215: Interfaces

    Specifications Interfaces Use a USB 2.0 interface cable that is no longer than 16 feet (5 m). Use an Ethernet UTP cable category 5 or greater. Wireless LAN IEEE 802.11b/g/n (Infrastructure/Ad-hoc Mode) IEEE 802.11g/n (Wi-Fi Direct™) Your machine has a USB 2.0 Hi-Speed interface. The machine can also be connected to a computer that has a USB 1.1 interface.
  • Page 216: Network

    See Computer requirements on page 203. ® (Windows ) If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com/. (Macintosh) The latest Brother BRAdmin Light is available as a download from http://solutions.brother.com/.
  • Page 217: Computer Requirements

    Removable Disk (USB or Memory card) Network Media Access (LAN) Conditions: For the latest driver updates, visit us at For WIA, 1200  1200 resolution. Brother Scanner Utility enables to enhance up to 19200  19200 dpi. (in USA) http://www.brother.com/ Third party USB ports are not supported.
  • Page 218: Consumable Items

    For more information about the replacement consumables, visit us at http://www.brother.com/pageyield/. What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative"...
  • Page 219: Index

    ..........75 using ADF ..........45 Group dial using scanner glass ......46 changing ..........75 Cordless telephone (non-Brother) ... 71 setting up ..........74 Custom Ringing ........65 using .............73 Custom telephone features on a single ADF (automatic document feeder) ...45 line ............
  • Page 220 Unable to Clean ........116 Unable to Initialize .......116 Unable to Print ........116 Help Unable to Scan ........116 Features tables ........161 Wrong Paper ........117 Settings tables ........143 Wrong Tray Setting ......117 Touchscreen messages ..... 142 Extension telephone, using ......71 External telephone, connecting ....70 Ident-A-Call ..........
  • Page 221 Paper ........39 Ready screen .......... 13 capacity ..........42 Receive Mode loading ........21 External TAD ........53 loading envelopes .........26 Fax Only ..........53 loading Photo and Photo L paper ..26 Fax/Tel ..........53 printable area ........37 Manual ..........53 size of document ........45 Redial/Pause ...........
  • Page 222 TAD (telephone answering device), Warranties are in the box external ..........53 Notice-Disclaimer ........iv connecting ........68 Web Shortcuts ........15 ® Receive Mode ........53 Windows recording OGM ........69 See Software and Network User’s Guide. Teen Ring ..........64 Wireless Network Telephone line See Quick Setup Guide and Software and connections ...........69...
  • Page 223 Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. www.brotherearth.com...

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