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Olivetti D-COPIA 8200 Advanced Operation Manual

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d-Copia 6200
d-Copia 8200
ADVANCED OPERATION GUIDE
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  • Page 1 6200 d-Copia 8200 ADVANCED OPERATION GUIDE 548504en...
  • Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
  • Page 3 This Advanced Operation Guide is for models d-Copia 6200 and d-Copia 8200. In this guide, d-Copia 6200 refers to the 62 cpm (copies per minute) model and d-Copia 8200 to the 82 cpm model. NOTE: This Advanced Operation Guide contains information that corresponds to using both the inch and metric versions of these copiers.
  • Page 4 Introduction This Advanced Operation Guide includes the following chapters: 1 Copying Functions Describes the full-featured copying functions of the copier. 2 Document and Output Management Functions Explains the copier’s versatile functions for managing original documents and jobs during and after copying. 3 System Settings Covers general default settings.

  • Page 5: Guides Included

    Guides Included The following guides are included with this copier. Refer to the proper guide for your needs. Operation Guide Describes how to load paper, basic copier operations, and troubleshooting. Advanced Operation Guide (This Guide) Covers copying details in depth as well as default settings. Conventions in This Guide The following conventions are used depending on the nature of the description.

  • Page 6: Table Of Contents

    Contents Introduction ..............................i Guides Included .......................... ii Conventions in This Guide ......................ii Copying Functions ..................1-1 Paper Source ...........................1-2 Original Size ..........................1-3 Copy Quantity ..........................1-7 Original Orientation ........................1-8 Offset Mode ..........................1-10 Stapling ..........................1-11 Punching ..........................1-13 Combine Mode ........................1-15 Margin Mode ..........................1-18 Centering Originals ........................1-20 Border Erase ..........................1-21...
  • Page 7 Copy Count per Department ....................4-14 Activating and Deactivating Job Accounting ................4-18 Job Accounting Default Settings .................... 4-19 Copying with Job Accounting ON ..................4-28 Appendix ..................... Appendix-1 Paper .......................... Appendix-2 Specifications ......................Appendix-9 Intercompatible Functions ..................Appendix-12 Glossary ........................Appendix-16 Index ........................

  • Page 8: Copying Functions

    Copying Functions This chapter explains the following topics. • Paper Source...1-2 • Original Size...1-3 • Copy Quantity...1-7 • Original Orientation...1-8 • Offset Mode...1-10 • Stapling...1-11 • Punching...1-13 • Combine Mode...1-15 • Margin Mode...1-18 • Centering Originals...1-20 • Border Erase...1-21 • Page Numbering...1-25 •...

  • Page 9: Paper Source

    Copying Functions Paper Source Switch the paper supply to the MP tray or different cassettes to select paper of different sizes. Follow the steps as below to select the paper source. Place the originals in the document Paper Size Ready to copy. processor or on the platen.

  • Page 10: Original Size

    Copying Functions Original Size Specify the size of originals that will serve as the basis for scanning. Be sure to specify the original size when copying originals of nonstandard sizes. Choose the original size from the following groups of original size. •...

  • Page 11: Other Standard Size

    Copying Functions Other Standard Size Follow the steps as below to specify the other standard sizes. Place the originals in the document processor or on the platen. Press [Function]. Press [Original Size]. Paper Size Ready to copy. 100% Paper Duplex Original Combine Selection...

  • Page 12: Copying Functions

    Copying Functions Press [Size Entry]. Paper Size Ready to copy. 100% Original Size Register Back Auto 8½x14" 8½x13½" Select 5½x8½" 11x17" 8½x13" size Size Entry 8½x11" 8½x5½" Others 11x8½" 11x15" stand.Size Press [+] and [-] to specify the vertical Paper Size Ready to copy.

  • Page 13: Custom Size

    Copying Functions Custom Size Follow the steps as below to specify one of the four custom sizes. Place the originals in the document processor or on the platen. Press [Function]. Press [Original Size]. Paper Size Ready to copy. 100% Paper Duplex Original Combine...

  • Page 14: Copy Quantity

    Copying Functions Copy Quantity Specify the copy quantity for individual jobs within the range of 1 to 9,999. Follow the steps as below to specify the copy quantity. Place the originals in the document processor or on the platen. Paper Size Use the numeric keys on the operation copy.

  • Page 15: Original Orientation

    Copying Functions Original Orientation Specify the original orientation to use these functions. • Duplex mode • Split mode (separate copies from two-sided originals) • Margin mode • Centering originals • Border erase • Combine mode • Memo mode • Page numbering •...
  • Page 16 Copying Functions Press [Original Orient]. Paper Size Ready to copy. 100% Auto Image OHP Back Memo Proof Copy Rotation Pages Original Negative Mirror EcoPrint Orient. Image Image Repeat Output Staple Multi-page Down Copy Tray /Punch Form Basic User choice Program Function Press [Top Edge Top] or [Top Edge Left] Paper Size...

  • Page 17: Offset Mode

    Copying Functions Offset Mode Deliver the printed copies so that each set is stacked perpendicular to the previous set. NOTE: Paper of the same size must be loaded in the different cassettes with portrait and landscape orientations. The supported paper sizes are 11 × 8 ", A4, B5 and 16K.

  • Page 18: Stapling

    Copying Functions Stapling You can staple sets of copies. NOTE: Stapling requires the optional document finisher. The orientations of the original and corresponding staple positions are as follows. Originals Copies Orientation of Original Platen Document Processor One staple Two staples (Left/Right) Two staples (Top) One staple Two staples (Left/Right)
  • Page 19 Copying Functions Press [1 staple] or [2 staples]. Paper Size Ready to copy. 100% Staple/Punch Register Back Staple Punch Select Origi Orientation. 1 staple 2 holes Top Edge 2 staples 3 holes Select the staple position. Register Back Staple/Punch Staple Position Punch Select Orig...

  • Page 20: Punching

    Copying Functions Punching Punch holes in sets of finished copies in preparation for binding. NOTE: Punching requires the optional document finisher and punching unit. The orientations of the original and corresponding punch positions are as follows. Originals Copies Orientation of Original Platen Document Processor...
  • Page 21 Copying Functions Press [2 holes] or [3 holes] for the inch Paper Size Ready to copy. model. Press [2 holes] or [4 holes] for 100% the metric model. Staple/Punch Register Back Staple Punch Select Origi Orientation. 1 staple 2 holes Top Edge 2 staples 3 holes...

  • Page 22: Combine Mode

    Copying Functions Combine Mode Images from either two or four originals are reduced and combined onto a single copy. The page boundary of each original can be indicated by a solid or dotted line. NOTE: Combine mode is available for the copy paper sizes of A3, B4, A4, A4R, B5, B5R, 11 × 17", 11 ×...
  • Page 23 Copying Functions 4-in-1 Mode For copying four originals onto a single sheet. This mode can be used with Duplex mode to copy eight originals onto one sheet. The orientations of the original and corresponding output are as follows. Originals Copies Orientation of Original Platen Document...
  • Page 24 Copying Functions Press [Combine] ([Merge copy]). Paper Size Ready to copy. 100% Paper Duplex Original Combine Selection Size Density Zoom Mixed Size Continuous Originals Scan Original Margin/ Form Page Down Image Centering numbering Overlay Collate/ Border Cover Booklet Offset Erase Basic User choice Program...

  • Page 25: Margin Mode

    Copying Functions Margin Mode You can shift the original image to make space on the copy for binding on the left (right) or top (bottom) side. The supported margin width is as follows. Margin Width Inch models 0 to 3/4" (in 1/8" increments) Metric models 0 to 18 mm (in 1-mm increments) Margin on the Back Side...
  • Page 26 Copying Functions Press [Auto] or [Front/Back margin]. Paper Size Ready to copy. 100% [Auto] specifies the margin on the back Back page margin Back side automatically based on the front margin. Select Origi Orientation. If you choose [Front/Back margin], use Auto If AUTO is selected for duplex [ ], [ ], [ ] and [ ] to specify the...

  • Page 27: Centering Originals

    Copying Functions Centering Originals When you copy onto paper larger than the original size, you can center the original image on the paper. Follow the steps as below for centering. Place the originals in the document processor or on the platen with the top edge facing either the rear or the left side of the copier.

  • Page 28: Border Erase

    Copying Functions Border Erase Use this mode to prevent the appearance of shadows from around the edges of originals. Choose from the following Border Erase modes. • Sheet Border Erase - Use this mode to erase black borders around the single sheet original. Originals Copies •...

  • Page 29: Sheet Border Erase

    Copying Functions Sheet Border Erase Follow the steps as below to erase the black borders from around the edges of the single sheet original. Place the originals in the document processor or on the platen. Press [Function]. Press [Border Erase] ([Erase Mode]). Paper Size Ready to copy.

  • Page 30: Separate Border Erase

    Copying Functions Press [Book Erase]. Paper Size Ready to copy. 100% Border Erase Register Back Erase edge of original or center and copy. Bord Erase Individual Sheet BordrErase Book Erase Press [+] and [-] to specify the border Paper Size Ready to copy.
  • Page 31 Copying Functions Select the border for which you will Paper Size Ready to copy. specify the width to erase. Register Back Border Erase Select Origi 6 mm 6 mm Orientation. Bottom Bord Erase Individual 6 mm 6 mm Sheet BordrErase Book Top Edge Left...

  • Page 32: Page Numbering

    Copying Functions Page Numbering Numbers the multiple pages of original in sequential order. The formats of numbering include: [-1-], [P. 1], or [1/n]. The format [1/n] prints the total number of pages in the place of [n]. The page number will be centered at the bottom of the page. Originals [-1-] [P.
  • Page 33 Copying Functions Press [+] or [-] to select the starting page Paper Size Ready to copy. and press [Close]. 100% Setting 1st page Back Select Origi Orientation . Page Top Edge To specify the starting a number other than 1, press [Select start #] ([Setting start page]). Press [+] or [-] to select the starting Paper Size Ready to copy.
  • Page 34 Copying Functions Press [+] or [-] to select the total number Paper Size Ready to copy. of pages and press [Close]. 100 % Setting denominator # Back You can also enter the number with the 999) numeric keys after pressing [# keys] Select Origi Orientation.

  • Page 35: Cover Mode

    Copying Functions Cover Mode Copies the first page and/or the last page onto colored paper or thick paper which is fed from a paper source other than the normal paper source. Front Cover Originals Duplex Copy on front side Back Cover Originals Duplex Copy on front side...
  • Page 36 Copying Functions Adding the back cover is optional. The paper source to supply the paper for the cover is specified using the system menu. Refer to Specifying Cassette for Cover Paper on page 3-9. Thick paper or transparencies must be supplied from the MP tray. IMPORTANT: During one-sided copying, duplexing and copying on the back of covers are not available even if specified.

  • Page 37: Form Overlay

    Copying Functions Form Overlay Copy the original images onto the form. Once you scan and register the form, the scanned original is overlayed onto the form. NOTE: To register the form, refer to Form Box on Forms Originals Copies page 2-2. Follow the steps as below for form overlay.
  • Page 38 Copying Functions Select the form from the list and press Back Close [Close]. Form Form003 Form002 Form001 ------ Down ------ The arrow means direction of registered form . Set original and form directions . Place the original for the form on top of the other originals. When using the platen, place the original for the forms first.

  • Page 39: Booklet From Sheets

    Copying Functions Booklet from Sheets Creates booklet of two-sided copies with facing pages from one-sided or two-sided originals. A booklet, such as a magazine, is available by folding at the center like a magazine. You can copy the cover page onto colored paper or thick paper. The paper source to supply the paper for the cover is specified using the system menu.
  • Page 40 Copying Functions For top binding The folded copies can be read from top to bottom. Originals Copies Specifying a booklet cover When using colored paper or thick paper for front or back covers, you can specify how to copy. Front Cover Originals No copying Copy on...
  • Page 41 Copying Functions Press [Booklet]. Paper Size Ready to copy. 100% Booklet Register Back Edit 1- and 2-sided originals and output as book. Booklet Use Book ⇒ Booklet for book orig Book Booklet Specify the binding direction of both the Paper Size Duplex Mode.

  • Page 42: Booklets From Facing Pages

    Copying Functions Booklets from Facing Pages Delivers booklets, such as a magazine, by adding front and back covers (with or without copying). The paper source to supply the paper for the cover is specified using the system menu. Refer to Specifying Cassette for Cover Paper on page 3-9.
  • Page 43 Copying Functions Press [Booklet]. Paper Size Ready to copy. 100% Paper Duplex Original Combine Selection Size Density Zoom Mixed Size Continuous Originals Scan Original Margin/ Form Page Down Image Centering numbering Overlay Collate/ Border Cover Booklet Offset Erase Basic User choice Program Function Press [Book Booklet].
  • Page 44 Copying Functions Press the Start key to start scanning the original. Scan next original(s) is displayed. Place the next original and press the Start key. After scanning all originals, press [Scanning finished] to start copying. 1-37...

  • Page 45: Memo Mode

    Copying Functions Memo Mode Delivers copies with a space for adding notes. You can also copy two originals onto the same sheet with a space. NOTE: Memo mode is available for the copy paper sizes of A3, B4, A4, A4R, B5, B5R, 11 × 17", 11 ×...
  • Page 46 Copying Functions Press [Memo Pages]. Paper Size Ready to copy. 100% Auto Image OHP Back Memo Proof Copy Rotation Pages Original Negative Mirror EcoPrint Orient. Image Image Repeat Output Staple Multi-page Down Copy Tray /Punch Form Basic User choice Program Function Press [Layout A] or [Layout B].

  • Page 47: Continuous Scan

    Copying Functions Continuous Scan Scans multiple originals for a single copy job without using the document processor. You can also prepare single copy jobs if there are too many originals to place at once when using the document processor. Divide the original into smaller sets and scan each set with the document processor. In Continuous Scan mode, you can continue scanning originals until you press [Scanning finished].

  • Page 48: Proof Mode

    Copying Functions Proof Mode Delivers a single copy of a high-volume copy job to check before approving the job. If there are any problems with the copy, simply cancel the job to avoid wasting paper. Follow the steps as below to check a single copy in a job. Press [Function] and then [ Down].

  • Page 49: Repeat Copy

    Copying Functions Repeat Copy Enable additional copies in the desired quantity as necessary after a copy job is completed. For confidential documents, you can set up a pass code for the use of Repeat Copy. In such a case, the correct pass code must be entered when using Repeat Copy or copies will not be delivered.

  • Page 50: Outputting Repeat Copy Jobs

    Copying Functions Outputting Repeat Copy Jobs Press the Repeat Copy key to list the Repeat Copy jobs and review the list of registered jobs. You can view, print, and delete registered jobs. Re-Printing Jobs Follow the steps as below to output Repeat Copy jobs again. Press the Repeat Copy key.

  • Page 51: Reviewing Jobs

    Copying Functions Reviewing Jobs Follow the steps as below to check the registered Repeat Copy jobs. Press the Repeat Copy key. Mixed Size originals Select the job to review and press [Check Details]. User Original Registration Date Type Norm. Copy Norm.

  • Page 52: Deleting Repeat Copy Jobs

    Copying Functions Deleting Repeat Copy Jobs Follow the steps as below to delete registered Repeat Copy jobs. Press the Repeat Copy key. Mixed Size originals Select the job to delete and press Repeat Copy [Delete]. User Original Registration Date Type Norm.

  • Page 53: Backing Sheets For Transparencies

    Copying Functions Backing Sheets for Transparencies When two or three transparencies are stacked on top of each other, static electricity may make them difficult to handle. This mode automatically inserts a backing sheet between transparencies for easier handling. You can copy the same image onto the backing sheet or make multiple copies from the original.
  • Page 54 Copying Functions Press [OHP Backing] ([OHP Back]). Paper Size Ready to copy. 100% Auto Image OHP Back Memo Proof Copy Rotation Pages Original Negative Mirror EcoPrint Orient. Image Image Repeat Output Staple Multi-page Down Copy Tray /Punch Form Basic User choice Program Function Press [Copy] or [Blank].

  • Page 55: Auto Image Rotation

    Copying Functions Auto Image Rotation Automatically rotates the image when the sizes of the original and the loaded paper matches but the orientations are different. The images will be rotated 90° counter-clockwise prior to copying. NOTE: You can select Auto Image Rotation as the default mode. Refer to Selecting Auto Image Rotation on page 3-14.

  • Page 56: Output Destination

    Copying Functions Output Destination Particular trays of the document finisher or multi-job tray can be specified as the output destination for completed copies. Destination Description Auto Copies are sent to an empty tray. If multiple trays are empty, copies are sent to the bottom tray first and higher trays thereafter. Tray A Sent to the tray A of the document finisher.

  • Page 57: Ecoprint Mode

    Copying Functions EcoPrint Mode Helps reduce the toner used for copies. Use this mode when high-quality copying is not required (e.g., when making test copies). NOTE: Copies in this mode are somewhat lighter. Follow the steps as below for EcoPrint mode. Press [Function] and then [ Down].

  • Page 58: Inverted Copying

    Copying Functions Inverted Copying Inverts black and white portions of the image for copying. Follow the steps as below for inverted copying. Press [Function] and then [ Down]. Press [Negative Image]. Paper Size Ready to copy. 100% Auto Image OHP Back Memo Proof Copy Rotation...

  • Page 59: Mirror Image

    Copying Functions Mirror Image Copies the mirrored images of the original. Follow the steps as below for mirror image copying. Press [Function] and then [ Down]. Press [Mirror Image]. Paper Size Ready to copy. 100% Auto Image OHP Back Memo Proof Copy Rotation Pages...

  • Page 60: Mixed Size Originals Mode

    Copying Functions Mixed Size Originals Mode Using the document processor, scans originals of different sizes for automatic copying onto paper sizes matching each original. NOTE: In this mode, up to 30 originals of different sizes can be placed in the document processor at the same time.

  • Page 61: Originals Of Different Widths

    Copying Functions Originals of Different Widths Place all originals of different widths. NOTE: This setting is only available for metric models. The supported combinations of originals are as follows. • A3, B4, A4 and B5 • B4, A4R and B5 •...
  • Page 62 Copying Functions Follow the steps as below for automatic paper selection. Place originals in the document processor. IMPORTANT: When placing the originals of different widths, be sure to flip up the original guide on the document processor. Press the Mixed Size Originals key. Mixed Size originals Press [Mixed Size Copies].

  • Page 63: Multi-Page Forms

    Copying Functions Multi-Page Forms Using the document processor, multiple originals bound together, such as accounting forms, are scanned as a single original. NOTE: Place the original forms one by one in the document processor. Insert originals binding side first in the document processor.

  • Page 64: Programmed Copying

    Copying Functions Programmed Copying Registers combinations of up to eight copy modes and functions displayed on the operation panel as a single program. After registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs to identify them.

  • Page 65: Using Programs To Copy

    Copying Functions Using Programs to Copy Follow the steps as below to copy using registered programs. Press [Program]. Press the program number (1 to 8) to Paper Size Ready to copy. recall the program. 100% Recall Reg./Delet Register Delete Change Name Basic User choice...

  • Page 66: Deleting Programs

    Copying Functions Deleting Programs Follow the steps as below to delete programs. Press [Program]. Press [Delete]. Paper Size to copy. 100% Reg./Delete 4-in-1 Register Margin Left Bord Erase Delete Sheet Change Name User choice Function Program Press the number (1 to 8) of the program Delete registration to delete.

  • Page 67: Assigning Register Keys

    Copying Functions Assigning Register Keys Assigns three frequently used functions listed on the [Function] screen to register keys. You can also assign functions on the [Basic] screen and the [User choice] screen. Assigning Register Keys Follow the steps as below to assign register keys. NOTE: Assigning register keys requires that registered buttons be displayed.

  • Page 68: Deleting Register Keys

    Copying Functions Deleting Register Keys Follow the steps as below to delete register keys. Press a registered register key to display the assigned function. Press [Shortcut] ([Register]) to display Paper Size Ready to copy. Create Shortcut (Register). Combine Register Back Layout Border line Select Origi...

  • Page 69: Programming Multi-Part Jobs

    Copying Functions Programming Multi-Part Jobs Using job build, individual sets of originals are scanned in separate steps for a single copy job. In each step of the scanning process you can specify different settings (such as zooming and border erase) and you can specify different types of originals. Other examples include inserting a blank sheet between sets of copies from each step and specifying a front cover page during a duplexing step.
  • Page 70 Copying Functions Complete the Settings Common to All Steps Specify Duplexing and Repeat Copy. NOTE: Repeat Copy is used to enable additional copies later. A variety of other settings and functions are available besides those shown in this example. Refer to Specifying Copy Functions on page 1-67 for details.
  • Page 71 Copying Functions Complete the settings for original A Specify the MP tray (for colored paper) for the paper selection setting. Press [Basic]. On the next screen, press Ready to Job build . [Paper Selection]. Set original . Press Start key . Job Build Step 1-sided...
  • Page 72 Copying Functions Select the cassette 1. Press [Close] to Scan next original(s). Place the originals and press start key. return to the screen of step 10. Press [Scanning finished ] when starting copy. Paper Selection Back Plain Recycled Plain Colour Plain Place original B and press the Start key to start scanning.
  • Page 73 Copying Functions Step 6: Complete the settings for original D. Specify the cassette 1 (for standard paper) for the paper selection setting. Press [Paper Selection]. Scan next original ( s). Place the originals and press start key . Press [Scanning finished ] when starting copy. Job Build Step 1-sided...

  • Page 74: Paper Selection

    Copying Functions All originals have been scanned. Press [Scanning finished] to start the job. If there are no problems with the accomplished copies, you can use Repeat Copy to produce additional copies in the desired quantity as needed. Refer to Repeat Copy on page 1-42 for details. You are now completed programming a copy job with job build.

  • Page 75: One-Sided Copying Or Duplexing

    Copying Functions Press [Close]. One-Sided Copying or Duplexing Select one-sided copying or duplexing as follows. On the [Basic] screen, press Ready to Job build . [1 sided/2 sided] ([1-sided/2-sided]). Set original . Press Start key . Job Build Step NOTE: The setting for one-sided 1-sided 2-sided Copy copying or duplexing applies to all...

  • Page 76: Processing Of Finished Copies

    Copying Functions Processing of Finished Copies Specify stacking of accomplished copies as follows. If your copier is equipped with the optional document finisher, you can also specify stapling or hole punching. Function Optional Equipment Description Stacking Document finisher: None Each completed set is rotated 90° before stacking.
  • Page 77 Copying Functions For hole punching, press [Punch Mode] Ready to Job build . and complete the settings. Refer to Set original . Press Start key . Punching on page 1-13 for details. Punch Mode Back Punch Preview Select Origi Orientation. 2 holes Top Edge 3 holes...

  • Page 78: Density Level

    Copying Functions Original Orientation Specify the original orientation as follows. On the [Basic] screen, press [Original Ready to Job build . Orient.]. Set original . Press Start key . Job Build Step 1-sided 2-sided Copy Paper Original 1-sided / Selection Type 2-sided 1-sided Copy -Left...

  • Page 79: Original Quality

    Copying Functions Original Quality Specify the Image Quality mode to match the type of original as follows. Press [Quality]. On the next screen, Ready to Job build . press [Original Image]. Set original . Press Start key . Job Build Step Text + Photo Density 4...
  • Page 80 Copying Functions Border Erase Prevents the appearance of shadows from around the edges of originals. Press [Edit]. On the next screen, press Ready to Job build . [Border Erase] ([Erase Mode]). Set original . Press Start key . Job Build Step Auto Border...

  • Page 81: Margin Mode And Centering Originals

    Copying Functions Repeat Copy Specify Repeat Copy as follows. Use Repeat Copy to enable the production of additional copies as needed after a copy job is completed. Press [Edit]. On the next screen, press Ready to Job build . [Repeat Copy]. Set original .
  • Page 82 Copying Functions Page Numbering Specify page numbering in the sequence of originals as follows. Press [Edit]. On the next screen, press Ready to Job build . [Page #] ([Page numbering]). Set original . Press Start key . Job Build Step NOTE: The page numbering setting Auto applies to all other steps.
  • Page 83 Copying Functions 1-76...

  • Page 84: Document And Output Management Functions

    Document and Output Management Functions This chapter explains the functions used for managing original documents as well as jobs during and after copying. • Document Management Functions...2-2 • Output Management Functions...2-16...

  • Page 85: Document Management Functions

    Document and Output Management Functions Document Management Functions Overview of Document Management Functions Document management functions enable you to store documents (i.e., scanned images of originals) on the copier’s hard disk for printing later. Documents are assigned to different ‘boxes’, the document storage areas, depending on the functions to be used.

  • Page 86: Document And Output Management Functions

    Document and Output Management Functions Complete the scanning settings required for the original. The following functions are available. Functions Basic Selection of original sizes, selection of document sizes, zooming, and original orientation Quality Density level and original quality Edit Border erase Press the Start key to start scanning the original.

  • Page 87: Shared Data Box

    Document and Output Management Functions Deleting Forms Delete unnecessary forms. Press the Document Management key. Under the Form Box, press [Box t function . Editing]. 08/08/'08 05:34 nagement Synergy Print Box Form box Document Document Document Form Printing Registr . Printing Registr .

  • Page 88: Printing Documents

    Document and Output Management Functions Press [Change Name] and enter the Ready to register document(s). Original document name. Set original . Press Start key . Document Registration For instructions on entering characters, Shared Data Box refer to Entering Characters When Using Auto 1-sided Documents...
  • Page 89 Document and Output Management Functions Complete the function settings as required. The following functions are available. Functions Basic Paper selection, Collate/offset, duplexing, and stapling or hole punching Edit Image compositing, margins, covers, page numbering, booklets, and output destination To select other documents, press [Select document]. Use the numeric keys to enter the copy quantity.

  • Page 90: Deleting Documents

    Document and Output Management Functions Deleting Documents Delete unnecessary documents in the Shared Data Box. Press the Document Management key. Under Shared Data Box, press [Box Select function . Editing]. Document Management Shared Data Box Synergy Print Box Form box Document Document Document...

  • Page 91: Synergy Print Box

    Document and Output Management Functions Synergy Print Box Register originals as documents in the Synergy Print Box to print later in the desired quantity as needed without the originals themselves. Up to ten of these documents can be combined into a single copy job for printing.

  • Page 92: Combining And Printing Documents

    Document and Output Management Functions Combining and Printing Documents Combine and print documents stored in the Synergy Print Box as follows. You can combine up to 10 documents for printing as a single copy job. Press the Document Management key. Under Synergy Print Box, press Select function .

  • Page 93: Batch Printing Of Documents

    Document and Output Management Functions Complete the function settings as required. The following functions are available. Functions Basic Paper selection, Collate/offset, duplexing, and stapling or hole punching Edit Image compositing, margins, covers, page numbering, booklets, and output destination If you select documents that were registered from a computer and choose [W/ current setting] ([Current setting]), only the settings for paper selection and collate/offset will be available.
  • Page 94 Document and Output Management Functions Press [Print once all data] to start nting Job cancel printing. Order of Print once Select: indication all data 1 SUN 05:46 Check/Rev. 1 SUN 05:46 Details 1 SUN 05:46 1 SUN 05:46 Select/ Down Cancel 1 SUN 05:45 Finish...
  • Page 95 Document and Output Management Functions Check the displayed selection. Check/Revise Details To print the first page, press [Print from Item Details 1st] ([Head Print]). User name - - - - - - - - Document Name Doc001 Change Registration Size doc.

  • Page 96: Deleting All Documents

    Document and Output Management Functions Select the document to delete and press Box Editing [Delete]. Order of indication Doc005 1 SUN 05:46 NOTE: You can change the document Check/Rev. Doc004 1 SUN 05:46 Details collate order. Press [Order of Doc003 1 SUN 05:46 indication] and choose from [Sort by Doc002...
  • Page 97 Document and Output Management Functions Press [Delete all Data/Box] ([Delete all box data]). Order of Delete all indication box data 1 SUN 05:46 Check/Rev. 1 SUN 05:46 Details Password 1 SUN 05:46 1 SUN 05:46 Down Delete 1 SUN 05:45 agement Synergy Print Box Press [Yes].

  • Page 98: Document And Output Management Functions

    Document and Output Management Functions Press [Box Password]. Order of Delete all indication box data 1 SUN 05:46 Check/Rev. 1 SUN 05:46 Details Password 1 SUN 05:46 1 SUN 05:46 Down Delete 1 SUN 05:45 Synergy Print Box Use the numeric keys to enter the new Stop password and press [Enter].

  • Page 99: Output Management Functions

    Document and Output Management Functions Output Management Functions Overview of Output Management Functions Output management functions enable you to manage multiple copy jobs in job queue. You can manage both queued and finished jobs. You can manage print jobs sent from computers using optional printer functions in the same manner as copy jobs.

  • Page 100: Using Output Management Functions

    Document and Output Management Functions Using Output Management Functions Manage jobs using output management functions from the [Prt Status] ([Prnt Status]) and [Job History] screens. Press the Print Management key to Print Management display the [Prt Status] ([Prnt Status]) screen. User Original Registration Date...

  • Page 101: Job History] Screen

    Document and Output Management Functions [Job History] Screen The screen lists completed and/or canceled jobs. Print Management User Original Registration Date Res. Stop Check Details Job History Prnt Status Job List: Provides completed job information. The most recent job is listed at the very top of the list.

  • Page 102: System Settings

    System Settings This chapter covers how to configure various settings of the copier using the menus on the operation panel. The main configurable settings are as follows. • Default Settings for Copying...3-2 • Common Default Settings...3-20 • Weekly Timer...3-36 • Configuring MP Tray...3-39 •...

  • Page 103: Default Settings

    System Settings Default Settings This section explains how to change default settings which are applied when the copier is powered up or the Reset key is pressed. You can customize the initial state of the copier to meet your needs. This section has two subsections of Default Settings for Copying and Common Default Settings.

  • Page 104: Accessing The Copy Default Screen

    System Settings Accessing the Copy Default Screen Follow the steps as below to begin changing the default settings. Press the System Menu/Counter key. Press [Copy Default]. System Menu / Counter System Menu Copy Language Accounting Default MP tray Hard Disk Setting Management Machine...

  • Page 105: Density Steps

    System Settings Select [Manual] or [Auto]. Density Mode Back Select default mode of density , auto or manual. Manual Auto System Menu Copy Default Press [Close] to finalize the setting or [Back] to cancel the setting. The touch panel will return to the Copy Default screen.

  • Page 106: Original Image

    System Settings Original Image Original image optimizes the copied image depending on the content of the original document - whether it contains mostly text, photo image or both. Specify the default original quality as follows. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Original Image System Menu / Counter...

  • Page 107: Adjusting Background Intensity

    System Settings Adjusting Background Intensity If the background on copies appears too dark, you can lighten it. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Background System Menu / Counter Density Adj and press [Change #].

  • Page 108: Correcting Black Line

    System Settings Press [Close]. The touch panel will return to the Copy Default screen. Correcting Black Line Set Fine Black Line correction to reduce the black lines (dragged stains not appearing on the original) that may occur when copying using the document processor. Access the Copy Default screen.

  • Page 109: Selecting Copy Paper For Zooming

    System Settings Press [Close]. The touch panel will return to the Copy Default screen. Selecting Copy Paper for Zooming Automatically specifies the copy paper according to the selected zooming level or according to the size of the original document. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select APS Setting System Menu / Counter...

  • Page 110: Selecting Default Cassette

    System Settings Press [On] and select the paper to type Select media type (APS) Back for automatic paper selection. Select media type (s) for Auto Paper Selection . Thick Plain Front page Labels Cardstock paper Transp- Recycled Colour Envelope arency Rough Preprinted Prepunched...

  • Page 111: Automatic Zoom

    System Settings Press [ ] or [ ] to select Paper Source System Menu / Counter for Cover and press [Change #]. Copy Default Default menu Setting mode Paper Selection APS Setting Most Suitable Size Select media type (APS) Plain Default Paper Source Cassette 1 Paper Source for Cover...

  • Page 112: Adjusting Auto Density

    System Settings Adjusting Auto Density Adjusting the median density for Auto Density by changing the reference density. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Adjust auto System Menu / Counter density and press [Change #].

  • Page 113: Adjusting Manual Density: Text+Photo Mode

    System Settings Press [Close]. The touch panel will return to the Copy Default screen. Adjusting Manual Density: Text+Photo Mode Adjust the median value for the manual density range. This adjustment optimizes for copying documents containing both text and photo images. Access the Copy Default screen.

  • Page 114: Adjusting Manual Density: Photo Mode

    System Settings Press [Close]. The touch panel will return to the Copy Default screen. Adjusting Manual Density: Photo Mode Adjusts the median value for the manual density range. This adjustment optimizes for copying documents containing photo images. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Adj.

  • Page 115: Selecting Collating And Offsetting Output

    System Settings Selecting Collating and Offsetting Output Chooses collating and/or offsetting output as the default output. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Collate/Offset System Menu / Counter and press [Change #].

  • Page 116: Default Margin

    System Settings Default Margin Specifies the default margins for copying. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Default margin System Menu / Counter width and press [Change #].

  • Page 117: Selecting Maximum Number Of Copies

    System Settings Press [+] and [-] to specify the widths to Default erase width Back erase the borders. Adjust default setting of erase width . Border Gutter System Menu Copy Default The range for the width is as follows. Setting Range Inch models 0 to 2"...

  • Page 118: Enabling Job History Display

    System Settings Press [ ] or [ ] to select Repeat Copy System Menu / Counter and press [Change #]. Copy Default Default menu Setting mode Auto Image Rotation Rotate Default margin width Left Default erase width Border Gutter Preset limit Repeat Copy On / Default Off Change #...

  • Page 119: Enabling [Shortcut] ([Register]) Key

    System Settings Enabling [Shortcut] ([Register]) Key Enables the [Shortcut] ([Register]) key so that it is displayed while various operations are made on the touch panel. You can assign up to three frequently used functions listed on the [Function], [Basic] and [User choice] screens to the preset keys. Access the Copy Default screen.

  • Page 120: Customizing Additional Functions Screen

    System Settings Customizing Additional Functions Screen Allows you to customize the layout of the Additional Functions screen to your preference. Access the Copy Default screen. (For instructions, refer to Accessing the Copy Default Screen on page 3-3.) Press [ ] or [ ] to select Customize System Menu / Counter (User Choice) (Customize (Add function)) and press [Change #].

  • Page 121: Common Default Settings

    System Settings Common Default Settings The following are the settings configured for changing the defaults of the copier. • Enabling Auto Cassette Switching...3-21 • Paper Selection Size...3-22 • Selecting Media Type...3-22 • Enabling Quick Access to MP Tray Settings...3-23 • Specifying the Paper Weight to the Media Type...3-23 •...

  • Page 122: Enabling Auto Cassette Switching

    System Settings Use the numeric keys to enter the Enter the administrator number . four-digit management code. By default, the management code is 6200 for the 62 cpm model and 8200 for the 82 cpm model. The Machine Default screen will be displayed.

  • Page 123: Selecting Media Type

    System Settings Paper Selection Size Specifies the paper size for the cassettes 3 and 4. The copier can automatically switch to one of these cassettes depending on the paper size by specifying [Auto Detection]. Also, select [Centimeter] or [Inch] as the unit of measurement. The cassettes 3 and 4 support the following paper sizes.

  • Page 124: Enabling Quick Access To Mp Tray Settings

    System Settings Select the media type. Media Type (Cassette 1) Back Select and display media type . Thick Plain Custom 1 paper Recycled Colour Custom 2 Preprinted Custom 3 High Bond Letterhead Custom 4 Quality System Menu Machine Default Press [Close]. The touch panel will return to the Machine Default screen. Enabling Quick Access to MP Tray Settings Check MP tray sizing allows quick access to the MP tray Setting screen when the MP tray is selected for copying.

  • Page 125: Allowing Duplex Copying For Custom Media Type

    System Settings Press [ ] or [ ] to select Media Type System Menu / Counter (paper weight) and press [Change #]. Machine Default Default menu Setting mode Media Type (Cassette 2) Recycled Media Type (Cassette 3) Plain Media Type (Cassette 4) Plain Check MP tray sizing Media Type (paper weight )

  • Page 126: Making Copying On Letterhead Paper Easy

    System Settings Select [On] to allow duplex copying or Custom 1 Back [Off] to prohibit duplex copying to the custom media type. System Menu Machine Default Select media type (2sided ) Press [Close]. Press [Close]. The touch panel will return to the Machine Default screen. Making Copying on Letterhead Paper Easy Copying the original onto letterhead paper requires that the orientation of the original and the target paper match with each other.

  • Page 127: Auto Detect Originals

    System Settings Select [Adj. Print Direction] or, to switch Specif . paper action mode Back this feature off, select [Speed Priority]. Define settings for Prepunched , Preprinted and Letterhead paper . [Speed Priority] lets copying revert to the normal copying speed. Adj.

  • Page 128: Orientation Of Original Document

    System Settings Orientation of Original Document Specifying the orientation of the original document on the platen. This is accomplished by telling the copier the direction to which the top side of the original faces. Access the Machine Default screen. (For instructions, refer to Accessing the Machine Default Screen on page 3-20.) Press [ ] or [ ] to select Original System Menu / Counter...

  • Page 129: Setting Low-Power Timer Timeout

    System Settings Use [+] to increase the time or [-] to Sleep mode changing time Back decrease the time from 1 to 240 Set Changing time to turn automatically into sleep mode after last setting,or when copying is done . minutes.

  • Page 130: Selecting Output Destination

    System Settings Press [ ] or [ ] to select Auto Clear System Menu / Counter Time Setting and press [Change #]. Machine Default Default menu Setting mode Specif . paper action mode Adjust print direction Original Orientation Top Edge Top Minute Sleep mode changing time Low power mode chng .

  • Page 131: Activating Operation Panel Sound

    System Settings Select the desired output destination for Select Copy output tray Back finished copies. Set the default copy output destination . Auto Tray 3 Tray A Tray 4 Tray 1 Tray 5 Tray 2 System Menu Machine Default Press [Close]. The touch panel will return to the Machine Default screen. Activating Operation Panel Sound Activates the sound for confirmation when the operation panel keys are pressed.

  • Page 132: Adjusting Date And Time

    System Settings Select [On] to enable or [Off] to disable Silent Mode Back the silent mode. Shorten laser motor rotating time for before / after copying. Use this mode if you are distracted by motor sound . System Menu Machine Default Press [Close].

  • Page 133: Setting Time Zone

    System Settings Setting Time Zone Specifies the time zone in reference to Greenwich Mean Time. Access the Machine Default screen. (For instructions, refer to Accessing the Machine Default Screen on page 3-20.) Press [ ] or [ ] to select Time Zone System Menu / Counter and press [Change #].

  • Page 134: Activating Auto Sleep

    System Settings Press [ ] or [ ] to select Management System Menu / Counter code change (Change MGMT code with #) and press [Change #]. Machine Default Default menu Setting mode Key sound ON /OFF Silent Mode Date/Time 08/08/'08 07:01 Time Zone GMT +09:00 8200...

  • Page 135: Activating Auto Clear

    System Settings Activating Auto Clear When this setting is activated, the copier reverts to the state after warm-up if no copies are made. Access the Machine Default screen. (For instructions, refer to Accessing the Machine Default Screen on page 3-20.) Press [ ] or [ ] to select Auto Clear System Menu / Counter and press [Change #].

  • Page 136: Overwriting Hard Disk Contents

    System Settings Overwriting Hard Disk Contents If the copier is equipped with the optional security kit, you can specify the method for overwriting the contents of the hard disk. NOTE: For details on methods of hard disk overwriting, refer to the security kit Operation Guide. This setting is available only if the copier is equipped with the optional security kit.

  • Page 137: Weekly Timer

    System Settings Weekly Timer The copier will automatically turn on and off at the specified times on the specified weekdays. This feature enables you to make copies immediately in the morning and frees you from the task of turning it off at night. NOTE: When using the Weekly Timer, leave the copier plugged in even when it is not in use.

  • Page 138: Temporarily Canceling The Weekly Timer

    System Settings Weekly Timer Specifies the time to turn the copier on and off for each day of the week. Access the Weekly timer (Week timer) screen. (For instructions, refer to Accessing the Weekly timer (Week timer) Screen on page 3-36.) Select the day to program the timer.

  • Page 139: Weekly Timer On/Off

    System Settings Weekly Timer On/Off Activates and deactivates the Weekly Timer. Access the Weekly timer (Week timer) screen. (For instructions, refer to Accessing the Weekly timer (Week timer) Screen on page 3-36.) Select [On] to activate or [Off] to deactivate the Weekly Timer. Close Week timer Setting mode...

  • Page 140: Configuring Mp Tray

    System Settings Configuring MP Tray The following sections explain how to specify the size and type of the paper loaded in the MP tray. Paper selection Size for MP Tray The following table explains the options available for specifying the paper size and the paper sizes for the MP tray.

  • Page 141: Registering Non-Standard Sizes For Originals

    System Settings Registering Non-standard Sizes for Originals You can register up to four non-standard sizes for the original documents of non-standard size. These non-standard sizes are displayed on the touch panel as the options for paper sizes. Press the System Menu/Counter key. Press [Register Orig.
  • Page 142 System Settings Press [Close]. Press [Close]. The touch panel will return to the System Menu screen. 3-41...

  • Page 143: Setting Document Management Defaults

    System Settings Setting Document Management Defaults These settings help you work with the Form Box, Shared Data Box and Synergy Print Box. The following settings are available. • Print Document List...3-43 • Resetting Document Box...3-45 • Specifying Name and Password to Document Box...3-45 •...

  • Page 144: Print Document List

    System Settings Print Document List You can print a list of documents in the Form Box, Shared Data Box and Synergy Print Box. Document List, Form Box Document List, Shared Data Box 3-43...
  • Page 145 System Settings Document List, Synergy Print Box NOTE: Before printing lists, be sure that the cassette is loaded with 11 × 8 " (or A4) paper. Access the Document Management screen. (For instructions, refer to Accessing the Document Management Screen on page 3-42.) Press [Print the list] under the specific Document management data box.

  • Page 146: Resetting Document Box

    System Settings Resetting Document Box Deletes all documents in the Form Box, Shared Data Box or Synergy Print Box, so that the box is reset to the initial, clean state. Before initializing, be sure that the box does not contain any documents that should not be deleted.

  • Page 147: Deleting All Documents In Box

    System Settings To name the box, select Box name and press [Change #]. Default menu Setting mode Box name Password (Not specified ) Change # System Menu Document management Box Editing Enter the box name and press [End]. For instructions on entering characters, refer to Entering Characters When Using Document Management Functions on page 3-58.
  • Page 148 System Settings Select the box containing the documents Box Editing to be deleted. To select the box, directly Select box No . press the touch panel key, or enter the number using the numeric keys followed by [Enter]. System Menu Document management Press [Reset Box].
  • Page 149 System Settings Press [Set saving term] ([Set save Document data save period Back period]). Use [+] or [-] to specify the Set save period for documents in synergy print box . period to store the documents from 1 to 7 days. Set save Days period...

  • Page 150: Hard Disk Management

    System Settings Hard Disk Management The HDD Management screen allows you to check the free space on the hard disk or delete the unwanted data to free up space. Follow these steps. Press the System Menu/Counter key. Press [BOX Management] ([Hard Disk System Menu / Counter Management]).

  • Page 151: Printing Reports

    System Settings Printing Reports You can print the following reports using the operation panel. Copy status report Machine status report 3-50...
  • Page 152 System Settings Digital Dot coverage report The digital dot coverage report indicates the number of copying volume that has been made. It also shows the black digital dot coverage in percentage for individual paper sizes including the following. • Total digital dot coverage •...
  • Page 153 System Settings Use the numeric keys to enter the Enter the administrator number . four-digit management code. By default, the management code is 6200 for the 62 cpm model and 8200 for the 82 cpm model. The Print Report Menu screen will be displayed.

  • Page 154: Checking Total Copy Count

    System Settings Checking Total Copy Count You can read the total copy count on the operation panel. You can also print this information as a counter report. Counter report NOTE: Before printing reports, be sure that the cassette is loaded with 11 × 8 "...

  • Page 155: Refreshing The Drum

    System Settings Refreshing the Drum Refreshing the drum is recommended if images on copies appear blurred, warped, or if blank areas appear. The process takes approx. one minute. Load the paper of size 11 × 8 " (or A4) or 11 × 17" (or A3) in the MP tray. Press the System Menu/Counter key.

  • Page 156: Entering Characters On Touch Panel

    System Settings Entering Characters on Touch Panel To enter characters on the touch panel such as department names (for job accounting) or copying programs, etc., use the following procedures. Input Screen Inch Models Keyboard Name to display Stop Char.Limit:32 including # AllDel .
  • Page 157 System Settings Capital keyboard Name to display Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Num./Sym. Space Numeral/Symbol keyboard Furigana (HalfKana) Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Num./Sym. Space Metric Models Keyboard Name to display Stop Char.Limit:32 including # AllDel .

  • Page 158: Entering Characters

    System Settings Capital keyboard Name to display Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Symbol 1 Symbol 2 Space Symbol 1 keyboard Name to display Stop Char.Limit:32 including # AllDel . Del. prev Capital Letter Symbol 1 Symbol 2 Space Symbol 2 keyboard...
  • Page 159 System Settings Press [b], [c], [d] and [e] in order. Name to display Stop Char.Limit:32 including # Char.Limit: 32 including # AllDel . Capital Letter Num./Sym. Space When entering all characters are complete, press the [End] key. Entering Characters When Using Document Management Functions Enter text as follows for form names, document names, and so on.
  • Page 160 System Settings Press the [a], [b], [c], [d] and [e] keys in Enter user name . this order. The character display field will Char.Limit:16 including # show abcde. Shift Space Press the [End] key. 3-59...
  • Page 161 System Settings 3-60...

  • Page 162: Job Accounting

    Job Accounting This chapter explains how to manage job accounting on copier use shared among various departments. • Overview of Job Accounting...4-2 • Managing Accounts...4-4 • Copy Count per Department...4-14 • Activating and Deactivating Job Accounting...4-18 • Job Accounting Default Settings...4-19 •...

  • Page 163: Overview Of Job Accounting

    Job Accounting Overview of Job Accounting You can manage accounting the copy count incurred by individual departments by assigning a unique ID code to each department. Job accounting helps the following activities in business organizations. • Integrated management of optional printing and scanning statistics through the use of an identical department ID code.

  • Page 164: Accessing The Job Accounting Screen

    Job Accounting Accessing the Job Accounting Screen Set up job accounting from the Job Accounting screen. Follow these steps to access the Job Accounting screen. Press the System Menu/Counter key. Press [Job Accounting]. System Menu / Counter System Menu Copy Language Accounting Default...

  • Page 165: Managing Accounts

    Job Accounting Managing Accounts You can add and delete departments and define restrictions to copy count as needed. New Account Follow these steps to create new accounts by entering an account ID code (of up to eight digits), account name, and restrictions on usage as desired. Access the Job Accounting screen.

  • Page 166: Job Accounting

    Job Accounting Select Name to display and press New register [Change #]. Setting Item Value Account ID 33333333 Name to display (Not specified ) Change # System Menu Management Edit Enter the department name and press Name to display Stop [End].

  • Page 167: Restricting Usage Copier

    Job Accounting Restricting Usage Copier You can restrict the use of the copier functions depending on the department. Different functions can be restricted depending on the job accounting default settings (specifically, depending on whether you select [All] or [Each] for Copy/Printer Output Management). Refer to Copy/Printer Output Management on page 4-23 for details.

  • Page 168: Restricting Printing ([All)

    Job Accounting Press [Permitted] to allow copying or [Is Copy Back not permitted] ([Is not permited]) to prohibit copying. Permitted Is not permited Job Accounting Press [Close]. The touch panel will return to the usage restriction screen. Restricting Printing ([All]) Specify whether printing is authorized when the copier is equipped with the option printer kit.
  • Page 169 Job Accounting Select Output limitation and press New register [Change #]. 33333333 3st sales division Setting Item Value Copy Permitted Printer Permitted Output limitation No limit Scanner transmission No limit Change # ystem Menu Management Edit Press [Counter limit] to restrict the Output limitation Back number of copies.

  • Page 170: Restricting Copying ([Each)

    Job Accounting To restrict the number of copies for Scanner transmission Back scanning, press [Counter limit] and use the numeric keys to enter the number of copies from 1 to 999999. No limit Limited value Counter Clear limit Is not permited Job Accounting Press [Close].

  • Page 171: Restricting Printing ([Each)

    Job Accounting Restricting Printing ([Each]) Prohibiting printing is applicable to the copier when it is equipped with the optional printer kit. NOTE: Turn Printer Job Accounting [On] in the job accounting default settings to use this function. Refer to steps 1 to 11 of New Account on page 4-4 and display the usage restriction screen. Set [Copy/Printer Output Management:] to [Each] on page 4-23.

  • Page 172: Editing Department Information

    Job Accounting Select the department ID code to delete Management Edit and press [Delete]. ID-Code Order of indication 11111111 1st sales division NOTE: To change the order of the 22222222 2st sales division Mgt. Inf . -------- Correction departments displayed by sorting, press [Order of indication].

  • Page 173: Changing Restrictions On Usage

    Job Accounting To change the ID-code, select Account Department info . Editing Back ID and press [Change #]. Setting Item Value Account ID 11111111 Name to display 1st sales division Change # ystem Menu Job Accounting Management Edit Press [Clear] to blank the current entry. Account ID Back Use the numeric keys to enter the new...
  • Page 174 Job Accounting Press [Management Edit]. Job Accounting Job Accountg T Register/Sett. Total Job Each Job Management Job Accntg Accounting Accounting Edit Def. Set. System Menu Select the department ID code to Close change and press [Limit in use]. Order of indication 1st sales division 2st sales division...

  • Page 175: Copy Count Per Department

    Job Accounting Copy Count per Department You can read the overall copy count or the count per individual department. The copy count can be reset to 0 as desired. Total Copy Count Tracks the total copy counts of all departments. You can print the total in the form of job accounting reports.
  • Page 176 Job Accounting By function: copying and printing managed separately ([Each] is selected) By paper size NOTE: Specify which type of report is printed in the Copy/Printer Output Management of the job accounting default settings. To reset the copy volume, press Close [Counter clear].

  • Page 177: Copy Count By Department

    Job Accounting Copy Count by Department Tracks the copy count per individual department. The copy count per department can be reset as necessary. Access the Job Accounting screen. (For instructions, refer to Accessing the Job Accounting Screen on page 4-3.) Press [Each Job Accounting].
  • Page 178 Job Accounting Press [Yes]. The count value of this ID -code will be deleted Are you sure? Press [Close]. Press [Close]. The touch panel will return to the Job Accounting screen. 4-17...

  • Page 179: Activating And Deactivating Job Accounting

    Job Accounting Activating and Deactivating Job Accounting Turn job accounting on or off as necessary. Setting Description Job accounting is activated. Job accounting is deactivated. Access the Job Accounting screen. (For instructions, refer to Accessing the Job Accounting Screen on page 4-3.) Select [On] or [Off].

  • Page 180: Job Accounting Default Settings

    Job Accounting Job Accounting Default Settings You can specify the default job accounting settings as below. • Copy Job Accounting...4-19 • Printer Job Accounting...4-20 • Reports on Printing Errors...4-21 • Printing from Unregistered Sources (Printer)...4-22 • Copy/Printer Output Management...4-23 • Scanner Job Accounting...4-23 •...

  • Page 181: Printer Job Accounting

    Job Accounting Press [Close]. The touch panel will return to the Job Accounting screen. Printer Job Accounting Activate or deactivate job accounting when the copier is used as a printer. Setting Description Printer Job Accounting is activated. Printer Job Accounting is deactivated. NOTE: This setting is displayed only if the copier is equipped with the optional printer kit.

  • Page 182: Reports On Printing Errors

    Job Accounting Reports on Printing Errors When using job accounting to manage printing, you can specify whether or not an error report is printed in case that users attempt to print using incorrect department codes. Setting Description Prints an error report. Does not print an error report.

  • Page 183: Printing From Unregistered Sources (Printer)

    Job Accounting NOTE: When the user attempts to print Account ID mismatch. using the incorrect department ID code, Account ID mismatch will be displayed Output Tray Count/Set and the job will not be printed. When the user presses [Cancel], an error report Plain will be printed.

  • Page 184: Scanner Job Accounting

    Job Accounting Press [Close]. The touch panel will return to the Job Accounting screen. Copy/Printer Output Management You can choose whether copying and printing are managed together or separately. NOTE: Changing this setting affects which setting items are available in the usage restriction screen.

  • Page 185: Response To Unauthorized Requests

    Job Accounting Access the Job Accounting screen. (For instructions, refer to Accessing the Job Accounting Screen on page 4-3.) Press [Job Accntg Def. Set.]. Job Accounting Job Accountg T Register/Sett. Total Job Each Job Management Job Accntg Accounting Accounting Edit Def.

  • Page 186: Default Of Copy Limitation

    Job Accounting Select Apply Limit and press [Change #]. Job Accounting Def set . Setting Item Value Copy Job Accounting Print. Job Accounting Printer error report Others Mgt. Reg. (print) Copy/Printer output mgt . Change # Scanner Job Accounting Apply Limit Subsequently ystem Menu Job Accounting...

  • Page 187: Total Count By Size

    Job Accounting Press [Close]. Press [Close]. The touch panel will return to the Job Accounting screen. Total Count by Size, 1-5 You can register specific paper sizes to monitor so that you can check the copy count. You can also register types of paper.

  • Page 188: Media Type

    Job Accounting Select a paper size and press [Close]. Select size Back 11x17" 8½x14" Folio 8½x11" 5½x8½" Job Accounting Job Accounting Def set . Total size 1 To specify a media type, press [Select Back Close Media Type]. s of paper size and type. Paper Size Media Type With no...

  • Page 189: Copying With Job Accounting On

    Job Accounting Copying with Job Accounting ON When job accounting is activated, users must enter their department ID-code on the numeric keys to use the copier. IMPORTANT: After copying, be sure to press the Job Accounting key to display the initial screen so that the next user can enter his or her department ID-code.
  • Page 190 Appendix The appendix covers the following topics. • Paper...Appendix-2 • Specifications...Appendix-9 • Intercompatible Functions...Appendix-12 • Glossary...Appendix-16 Appendix-1...

  • Page 191: Paper

    Appendix Paper Basic Paper Specifications This copier is designed to print on standard copy paper as used in regular (‘dry’) copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix.

  • Page 192: Choosing The Appropriate Paper

    Appendix Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the copier.

  • Page 193: Moisture Content

    Appendix Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.

  • Page 194: Appendix

    Appendix Paper Grain Paper is cut into sheets either with the grain running parallel to the length (long grain) or with the grain parallel to the width (short grain). Avoid using short-grain paper because it may be supplied incorrectly; use long-grain paper. Other Paper Specifications Porosity: The density of the paper fibers.

  • Page 195: Special Paper

    Appendix Special Paper This section describes copying onto special paper and copy media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 45 g/m² to less than 60 g/m²) •...
  • Page 196 Appendix Postcards Before loading postcards into the MP tray, fan them and align the edges. If the postcard paper is curled, Rough straighten it before loading. Copying onto curled edge postcards may cause jams. Rough Do not use perforated return postcards. edge Some postcards may still have rough edges on the back side caused by a paper cutter.
  • Page 197 Appendix Colored Paper Colored paper must conform to the specifications listed on the page 2 of the Appendix. In addition, the pigments in the paper must be able to withstand the heat of copying (up to 200 °C or 392 °F). Preprinted Paper Preprinted paper must conform to the specifications listed on the page 2 of the Appendix.

  • Page 198: Specifications

    Appendix Specifications NOTE: These specifications are subject to change without notice. Copier Copying System Indirect electrostatic system Originals Supported Sheets, books, and three-dimensional objects (maximum size: A3) Copy Sizes Cassettes 1 and 2 11 × 8 " and A4 Cassettes 3 and 4 11 ×...
  • Page 199 Appendix Copying Performance Copying Speed Platen (1:1) 62 cpm model 11 × 17"/A3: 31 sheets/min × 14"/B4: 37 sheets/min 11 × 8 "/A4: 62 sheets/min × 11"/A4R: 43 sheets/min B5: 60 sheets/min B5R: 47 sheets/min 82 cpm model 11 × 17"/A3: 41 sheets/min ×...

  • Page 200: Optional Document Finisher

    Appendix Optional Document Finisher Number of Trays Supported Paper Sizes Trays A (Without 11 × 17", 8 × 14", A3, B4 and Folio: 1500 sheets stapling) 11 × 8 ", 8 × 11", 5 × 8 ", A4, A4R, B5, B5R, A5R, B6R and A6R: 3000 sheets Trays B 11 ×...

  • Page 201: Intercompatible Functions

    Appendix Intercompatible Functions This is a full-featured copier with an array of different functions. Many features can also be combined for more efficient copying. Intercompatible features are given in the following charts. Secondary Function Y 31 31 Y Y N Y Auto paper selection N N N N N Y Y N Y...
  • Page 202 Appendix Secondary Function Auto paper selection One-sided copying Y 10 10 Y 11 Y Y 13 Y Y 36 Y Duplex mode: 1-sided 2-sided Y 10 10 Y 11 Y Y 13 Y Y 36 Y Duplex mode: 2-sided 2-sided Y 35 Y Y 10 10 Y 11 Y 15 Y 9 13 Y...
  • Page 203 Appendix Secondary Function Document management: Registering originals for the N N N N N N N Y Y N Y Y N N N Y Y N N Form Box Document management: Registering originals for the N Y N N N Y Y N Y Y N N Y Y N N...
  • Page 204 Appendix Secondary Function Document management: Registering originals for the N N N N N Y N Y N N N N N N N N N N N N N N N N N Form Box Document management: Registering originals for the N N N N N Y Y N N N N N N N N Y N N N N N N N N Shared Data Box...

  • Page 205: Glossary

    Appendix Glossary Auto Low-Power Mode A mode designed to conserve electricity, activated when the copier is left unused for a specific period. In Low-Power mode, the copier consumes less power than in standby mode. Auto Sleep Mode A mode designed for electrical power saving, activated when the copier is left unused for a specific period.

  • Page 206: Index

    Index Index Numerics Types of page boundary lines 1-16 Common default settings 3-20 2-in-1 mode 1-15 Accessing the Machine Default screen 3-20 4-in-1 mode 1-16 Activating auto clear 3-34 Activating Auto Sleep 3-33 Activating operation panel sound 3-30 Accessing the Copy Default screen 3-3 Adjusting date and time 3-31 Accessing the Document Management screen 3-42 Allowing duplex copying to custom media type...
  • Page 207 Index Output destination 1-49 Deleting account 4-10 Page numbering 1-25 Density mode 3-3 Paper source 1-2 Density steps 3-4 Programmed copying 1-57 Document finisher Appendix-11 Programming multi-part jobs 1-62 Document management functions 2-2 Proof mode 1-41 Form Box 2-2 Punching 1-13 Overview of document management functions Repeat copy 1-42 Stapling 1-11...
  • Page 208 Index Deleting account 4-10 Choosing the appropriate paper Appendix-3 Editing department information 4-11 Special paper Appendix-6 Managing accounts 4-4 Paper Selection 3-7 New account 4-4 Paper selection Index-1 Overview of job accounting 4-2 Paper selection size 3-22 Restricting Usage Copier 4-6 Paper source 1-2 Job accounting default settings 4-19 Postcards Appendix-7...
  • Page 209 Index Restricting Usage Copier 4-6 Thick paper Appendix-7 Transparencies Appendix-6 Types of page boundary lines 1-16 Selecting auto iamge rotation 3-14 Selecting collating and offsetting output 3-14 Selecting copy paper for zooming 3-8 Selecting default cassette 3-9 Weekly Timer 3-36 Selecting default zoom 3-13 Accessing the Weekly timer (Week timer) Selecting maximum number of copies 3-16...
  • Page 210 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

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D-copia 6200

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