Olivetti ECR 5920 F User Manual
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Olivetti ECR 5920 F User Manual

Olivetti ECR 5920 F User Manual

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Cash Register
ECR 5920 F
ECR 5920 F
ECR 5920 F
ECR 5920 F
ECR 5920 F
USER'S GUIDE

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  • Page 1 Cash Register ECR 5920 F ECR 5920 F ECR 5920 F ECR 5920 F ECR 5920 F USER'S GUIDE...
  • Page 2 PUBLICATION ISSUED BY: Olivetti S.p.A. www.olivetti.com Copyright © 2006, Olivetti All rights reserved Your attention is drawn to the following actions that could compromise Het is belangrijk te weten dat de volgende acties nadelige gevolgen kunnen the characteristics of the product: hebben voor de goede werking van het product: •...
  • Page 3 FIGURES - IMAGES ABBILDUNGEN - FIGURAS AFBEELDINGEN - FIGURAS FIGURER - BILDER 6 7 8 23 22...
  • Page 4 SAFETY INFORMATION INFORMATIONS DE SECURITE SICHERHEITSVORSCHRIFTEN INFORMACIÓN DE SEGURIDAD VEILIGHEIDSINFORMATIE INFORMAÇÃO SOBRE SEGURANÇA SIKKERHEDSFORANSTALTNINGER SÄKERHETSINFORMATION 1. Connect the power cord to an electrical outlet that is near the product and easily accessible. 2. Install your cash register on a flat and stable surface, at a location where no one can step on or trip over the power cord.
  • Page 5 HOW DO I PROCEED? START UP - START UP COMMENT JE DOIT PROCEDER? VORGEHENSWEISE START UP - START UP ¿QUÉ DEBO HACER A CONTINUACIÓN? START UP - START UP HOE GA IK TE WERK? O QUE DEVO FAZER? START UP - START UP FREMGANGSMÅDE? HUR GÅR JAG VIDARE? 1.
  • Page 6 INSERTING MEMORY BACKUP BATTERIES INSÉRER LES BATTERIES TAMPONS DE LA MÉMOIRE BATTERIEN ZUR SPEICHERSICHERUNG EINSETZEN INSERCIÓN DE LAS BATERÍAS DE RESPALDO DE LA MEMORIA INSTALLEREN VAN DE BATTERIJEN VOOR NOODVOEDING INSERIR AS PILHAS DE BACKUP DA MEMÓRIA INDSÆT HUKOMMELSE BACKUP BATTERIER SÄTTA I BACK-UP BATTERIERNA...

  • Page 7: Loading Thermal Paper

    LOADING THERMAL PAPER INSTALLATION DU PAPIER THERMIQUE EINLEGEN VON THERMOPAPIER CARGA DEL PAPEL TÉRMICO THERMISCH PAPIER PLAATSEN COLOCAR PAPEL TÉRMICO ISÆTNING AF TERMOPAPIR LADDA VÄRMEKÄNSLIGT PAPPER...
  • Page 8 DAILY JOB OPERATIONS OPÉRATIONS QUOTIDIENNES TÄGLICHE ARBEITEN OPERACIONES COTIDIANAS DURANTE EL TRABAJO DAGELIJKSE TAKEN OPERAÇÕES DIÁRIAS DAGLIGE ARBEJDSOPERATIONER DAGLIGA ARBETSMOMENT Morning startup Démarre du matin Einschalten zu Geschäftsbeginn Puesta en marcha al inicio de la jornada Morgens opstarten Arranque da manhã Morgens opstart Sales transactions Transactions de ventes...

  • Page 9: Table Of Contents

    Contents Major Features Major Features • 60 departments that can be grouped into up to 10 Cash Register Components merchandise categories and programmed in detail; Removable Cash Drawer with Lock • Up to 1,500 programmable article Price Look-Up (PLU) settings; Transaction Keypad Functions •...

  • Page 10: Transaction Keypad Functions

    Transaction Keypad Functions - Used to enter the second price assigned to a With the transaction keypad sheet installed and with refer- determined PLU. ence to figure 5: - Direct access to PLU prices. PLU Page - Advances the receipt or journal paper one line 1 (default) is used to select PLUs 1 to 42, PLU Page 2 to select PLUs 201 to 242 and PLU Page 3 to select PLUs feed;...

  • Page 11: Text Programming Keypad Functions

    The Control Lock - Subtracts or adds an amount from/to an item or Insert the PRG, REG or Z key into the Control Lock to use the sales total. cash register accordingly. With reference to figure 3, turn the control key to one of the following positions: - Opens the cash drawer without registering any The cash register is turned off and cannot be used.

  • Page 12: Error Conditions

    Special Symbol Indicators Cash Register Reset Operations Special symbols appear at the far left-hand side of the displays If the cash register does not function, for example while during cash register operation: programming and the error signal cannot be stopped by C (Change) Indicates that the displayed amount is the pressing...

  • Page 13: Electronic Journal

    Full Reset - All Data When the journal reaches a full condition, less than 300 lines are remaining in memory. A message is displayed A Full Reset - All Data operation erases the cash regis- indicating that the journal memory is full along with a warning ter's working memory, all totals and counters (all report data) and cancels all cash register programming data.

  • Page 14: Quick Start

    Quick Start 3. Define how you want to divide the memory; press: for 1,500 PLUs and 9,000 EJ lines, thus activating This section allows you to program basic cash register the table tracking system, features so that you can start to work right away with your new product.
  • Page 15 5. Set a Fixed VAT Rate 1. Control lock key position: PRG. 1. Control lock key position: PRG. 2. Press to enter the department status programming 2. Type the [number] that represents the VAT (1 for VAT1, 2 for VAT2, 3 for VAT3 and 4 for VAT4). mode.

  • Page 16: Cash Register Programming And Features

    7. Program Fixed Price Look-Ups (PLUs) 6. Press followed by to exit. Programming a PLU article means associating one or two preset prices to it (that can be recalled by pressing 7. Press to enter the PLU-Department link definition mode. ) associating a status to it and then linking the PLU to 8.

  • Page 17: Caption Programming Using The Text Programming Keypad Sheet Directly Or With The Character Tables

    A new program entry will automatically overwrite a previous Example: Enter the word BOOKS. entry for the same program. Type/Press: Caption Programming using the Text Programming Keypad Sheet Directly or with the Character Tables Using the Text Programming Keypad Sheet with The following captions can be programmed: the Character Tables •...

  • Page 18: Plu Page Programming

    3. To jump to a specific header or footer line to personalize, 1. Control lock key position: PRG. type the [line number] on the numeric keypad and then 2. Type the [numbers] representing the desired percentage rate. Up to four digits ranging from 0 to 99.99 can be used. press Two digits must be placed before the decimal point and two must be placed after.

  • Page 19: Key

    Tender Keys 1. Control lock key position: PRG. The Cash, Check, Charge, Credit 1 and Credit 2 tender keys 2. Press to enter to the related key's can be programmed according to your business needs. The programming of tender keys consists of assigning a 4-digit programming mode.

  • Page 20: Department Names

    5. Repeat steps 3 and 4 for all desired department names. The 6-digit key status can be programmed using the 6. Press to exit. following options (defaults in bold): Example: Name department 3 "BOOKS" by using the Drawer Open Control Lock Position CAPS Character Table.

  • Page 21: Plu Item Names

    PLU Item Names Example: Identify credit card 1 as "VISA" by using the CAPS character table. After associating a price to a PLU code, you can name the PLU to identify the product that it represents. The name that Type/Press: you can associate to the PLU code must be up to 16 characters long.

  • Page 22: Foreign Currency Descriptors

    Foreign Currency Exchange Rates After programming, to be able to use your personalized captions change you cash register's language selection to You can program up to four different foreign currency ex- "New Language Entry" by setting System Option 96 to 8 as change rates.

  • Page 23: Rounding Option For Swiss, Danish, Swedish And Euro Currencies

    Fraction Rounding for VAT Calculation Example: Name foreign currency 1 "EURO" by using the CAPS character table. Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for Type/Press: percent tax and percent discount calculations. Switch to foreign currency definition mode Choose from the following three options to select the round- ing as needed:...

  • Page 24: Clerk System

    Clerk System Receipt With Taxed Sales Totals Split per Rate - Machine Condition 72 The Clerk System is a security feature that enables you to control access to the cash register and monitor the number of transactions and the sales of up to 15 Clerks. Your cash register is configured at the factory with the Clerk System deactivated.

  • Page 25: Clerk Names

    Clerk Names NOTE: By default, all the clerks are assigned the following 8-digit operational status code: 0000000. They are therefore You can program a clerk name or identifier of up to 24 programmed as Normal clerks enabled to perform the op- characters long by using the keypad or the Character Table.

  • Page 26: Using The Cash Register In A Password Protected Mode

    Example: Define manager password 9876 for the PRG and You can also print a detailed training report to keep track of Z modes. the transactions performed in this mode. See "Training Report" for details. Switch to PRG and Z password definition mode To use the training facility from the PRG mode: Type/Press: 1.

  • Page 27: Cash Register Identification Number

    Cash Register Identification Number Clerk System status 0 = Clerk system inactive The 4-digit machine identification number is printed on the 1 = Clerk system active sales receipts, journal records and management reports issued by the cash register. It is useful to identify the activities Clerk security code entry of this cash register when more than one cash register is 0 = Clerk security code entry not required...
  • Page 28 European rounding selection Print receipt without TABLE TRACKING data 0 = No European rounding 0 = Normal 1 = European rounding selection - Swiss 1 = Compressed 0.01 – 0.02 = amount rounded to 0.00 2 = Double height 0.03 – 0.07 = amount rounded to 0.05 0.08 –...
  • Page 29 Taxable amount split per rate printing enable/disable The following options are available ONLY when the TABLE 0 = Do not print taxable amount split per rate TRACKING system is ENABLED. 1 = Print taxable amount split per rate Table number entry for sales registration Total taxable amount printing enable/disable 0 = Table number must be entered for sales 0 = Do not print total taxable amount...

  • Page 30: Cash Register Programming Reports

    Department Range Programming Report Header printing on Invoice receipt enable/disable 0 = Print header on Invoice receipt 1. Control lock key position: PRG. 1 = Do not print header on Invoice receipt 2. Type Footer printing on Invoice receipt enable/disable 0 = Print footer on Invoice receipt 3.

  • Page 31: Management Reports

    Header/Footer Strings Programming Report NOTE: To prevent the accidental printing of the Z report, assign a PRG and Z mode manager password as explained 1. Control lock key position: PRG. in the section entitled "Defining a PRG and Z Mode Manager Password".

  • Page 32: Cash In Drawer Report

    Cash in Drawer Report Consecutive receipt number X report identifier X counter This report tells you the financial status of your cash drawer. Department 1 It provides the totals for cash, check, charge, credit 1 and Department number activity counter credit 2 payments.

  • Page 33: Plu Sales Report

    PLU Sales Report Department Range Sales Report This report provides the number of times a particular PLU is This report provides the number of transactions performed used, the totals for that number and the sales total for all by the departments within the defined range, and their related PLUs.

  • Page 34: Open Table Report

    Open Table Report Latest Transaction Report By entering the number of transactions you wish to view, this This report provides information regarding the tables that are report prints the most recent receipts and Z financial reports still open and therefore not yet invoiced. Current subtotals are provided for each open table so that you can keep track performed and stored within the programmed line capacity.

  • Page 35: Sample Receipts

    Electronic Journal Capacity Display Receipt On/Off If the electronic journal was activated for standard operation Outside of a sales transaction, the cash register can be (see system option 4), you can also display the number of switched to the non-print mode where the transactions sales data lines still available in the journal's memory.
  • Page 36 Registering a Multiple Item Sale with Exact 5. Press for foreign currency number 1 programmed Cash Tender in Foreign Currency Example: Register a £10.00 item to Department 1, a and press to display the current balance due in £20.00 item to Department 2, with an exact tender in foreign currency.
  • Page 37 Credit 2 Tendering 5. Press for foreign currency number 1 programmed Example: Register a £120.00 item to Department 2 and a £50.00 item to Department 3. Complete the transaction and press to display the current balance due in with payment using a different credit or debit card with respect to the one used for a Credit 1 tender.
  • Page 38 Discounting the Total Sale Using a 1. Type Programmed Discount Rate Example: Register a programmed 10% discount to an 2. Type entire sales transaction. Compute the change tender. key must have been programmed to apply 3. Press to apply the programmed discount. The percent discounts.
  • Page 39 Registering a Sales Transaction Using the 3. Press PLU's Two Associated Prices To be able to use this feature, the PLUs must be pro- 4. Press . The amount discounted is grammed with two prices. displayed. Example: Register the sale of PLU 4 at its first price and 5.

  • Page 40: Registering Money Received On Account

    4. Press 4. Press . The amount to be refunded is displayed. 5. Press . The change due to the 5. Press customer is displayed. Voiding a Complete Sales Transaction 6. Press Example: Register a £2.50 item to Department 1, a £5.00 Registering Multiple Void and Refund item to Department 60 and a £1.65 item to Department 9, then void the entire transaction.
  • Page 41 NOTE:This feature will override the non-print mode, if previ- 1. Press ously activated, by pressing outside of a transaction. 2. Press Example: Register a £13.50 sale to Department 3 and enter an exact cash tender sale. Print a copy of the sales receipt.
  • Page 42 Customer or Table Management Transferring a Finalized Payment to Another Means of Payment (Tracking) Operations Upon conclusion of a sales transaction, you can transfer the payment just made to another form of payment. This is Customer account operations allows you to associate ex- particularly useful if the customer decides to pay with another penses to defined customers.
  • Page 43 Issuing Extra Invoices Operation Type/Press You can manually issue an additional copy of an invoice 14. Temporarily close table 2. only outside of a sales transaction. When issued, the cash drawer does not open, the consecutive receipt number and sales total are not increased. 15.
  • Page 44 CAPTION TABLE Line Description Digit ENGLISH ESPAÑOL FRANÇAIS DEUTSCH NEDERLANDS CUPON COUPON COUPON REDUCTIE COUPON COUPON TL-CUPON TL-COUPON TL-COUPON TL_REDUCT. TOTAL COUPON TL -COUPON ADD ON INCREMENTO MAJORATION AUFSCHLAG TOESLAG ADD ON TL_ADD ON TL_INCREM. TL_MAJOR. TL_AUFSCHL TL_TOESLAG TOTAL ADD ON DESCUENTO REMISE RABATT...
  • Page 45 Line Description ENGLISH ESPAÑOL FRANÇAIS DEUTSCH NEDERLANDS Digit CARTE1 CARD CREDIT1 KARTE 1 CREDIT1 CARD 1 CREDITO1 CARTE2 CARD CREDIT 2 CARD 2 KARTE 2 CREDIT2 CREDITO2 N - SOLDE NEW BALANCE NEW-BAL SALDO NEU NW SALDO SALDO N. A - SOLDE OLD BALANCE OLD-BAL SALDO ALT...
  • Page 46 Line Description ENGLISH ESPAÑOL FRANÇAIS DEUTSCH NEDERLANDS Digit PAYMENT MEDIA programming PAGO N PMT -n ZLG-n BETM-n PAYMNTn ( n = Media# : 1 - 5 ) divide PAYMENT mes. LINE : PAGO :PMTn :ZLG-n : BET-n : PAY Ln ( n = Line# : 1 - 5 ) Free Text (Short: 10 digits) ( nn = Number of text )
  • Page 47 Line Description Digit PORTUGUÊS DANSK SWENSKA DEKORT COUPON CUPAO KUPONG TOT_DEKORT TL CUPAO TOTAL COUPON KUPONG_TOT TILLÆG AUMENTO ADD ON TILLÄGG TL_TILLÆG TOTAL ADD ON TL_AUMENTO TL_TILLÄGG RABAT DISCOUNT DESCONTO RABATT DANKORT CHARGE PAGAMENTO KREDIT TOTDANKORT TOTAL CHARGE TL COBRADO TL-KREDIT KORREKTION ANUL/CORRE...
  • Page 48 Line Description PORTUGUÊS DANSK SWENSKA Digit KREDIT1 KORT1 CARD CREDIT1 CARTAO 1 KREDIT2 KORT2 CARD CREDIT 2 CARTAO 2 NOVO SALDO NY_SALDO NY_SALDO NEW BALANCE SALDO ANT. GL_SALDO GA_SALDO OLD BALANCE FECH.SALDO LUK_SALDO SLUTSALDO CLOSE BALANCE BORD_NR. BORD_NR TABLE NUMBER No MESA GÆST_NR.
  • Page 49 Line Description PORTUGUÊS DANSK SWENSKA Digit PAYMENT MEDIA programming M PAG. BETAL#n BETAL#n ( n = Media# : 1 - 5 ) divide PAYMENT mes. LINE PAG.Ln DELBETn DELBETn ( n = Line# : 1 - 5 ) Free Text (Short: 10 digits) ( nn = Number of text ) TXT-Knn K.TXTnn...
  • Page 50 PRINT CAPTIONS Line Description ENGLISH ESPAÑOL E.JOURNAL USED ELEC USADO E.J. USED LINE PRINT E.JOURNAL FREE ELEC LIBRE E.J. FREE LINE PRINT REFUND REEMBOLSO REFUND CLERK REPORT INFORME CAJERO CLERK REPORT HEAD HOURLY REPORT INFORME HORA HOURLY REPORT HEAD ELECTRIC JOURNAL DIARIO ELECTRONI E.J.
  • Page 51 PRINT CAPTIONS Line Description FRANÇAIS DEUTSCH E.J. USED LINE PRINT ELJ UTILISE E. JOURN EIN E.J. FREE LINE PRINT ELJ DISPONIBLE E. JOURN FREI REFUND RETOUR RUCKZAHLUNG CLERK REPORT HEAD RAPPORT VENDEUR KASSIERER BERICHT HOURLY REPORT HEAD RAPPORT HORAIRE STUNDEN BERICHT E.J.
  • Page 52 PRINT CAPTIONS Line Description DUTCH PORTUGUESE E.J. USED LINE PRINT ELECTR. USADO E. JOURN. GEBRUIKT E.J. FREE LINE PRINT E. JOURN. VRIJ ELECTR. LIVRE REFUND RETOUR REEMBOLSO CLERK REPORT HEAD RELAT. FUNCIONARIO MEDEWERKER HOURLY REPORT HEAD RELAT. HORA TIJD E.J. REPORT HEAD ELEKTRON.
  • Page 53 PRINT CAPTIONS Line Description DANISH SWEDISH E.J. USED LINE PRINT E. J. LINIER BRUGT E. J. FÖRBRUK. RADER E.J. FREE LINE PRINT E. J. LINIER FRI: E. J. FRIA. RADER REFUND RETUR RETUR CLERK REPORT HEAD EKSPEDIENT RAPPORT KASSÖR RAPPORT HOURLY REPORT HEAD TIME- AKTIVITES...

  • Page 54: Cash Register Specifications And Safety

    ENGLISH DEUTSCH Cash Register Specifications and Safety Registrierkasse: Technische Eigenschaften und Sicherheitshinweise Technical Characteristics Technische Eigenschaften Listed below are the technical characteristics of this cash register model. Im folgenden sind technischen Eigenschaften dieses Registrier- Type: Electronic cash register with clamshell kassenmodells zusammengestellt.
  • Page 55 NEDERLANDS DANSK Specificaties en veiligheid Kasseapparatets specifikationer og sikkerhed Technische eigenschappen Hieronder vindt u de technische eigenschappen van dit model Tekniske specifikationer kasregister. Nedenfor finder de kasseapparatets tekniske specifikationer. Type: Elektronisch kasregister met clamshell Type: Den elektroniske kasseapparat med en thermische printer, 60 omzetgroepen, 15 medewerkers, maximaal 1.500 PLU-instellin- muslingeskalformet termoprinter, 60 Varegrupper,...
  • Page 56 Character Table Tekencodetabel Tableau des Caractères Tabela de Caracteres Zeichentabelle Karakterkode Tabel Tabla de Caracteres Teckentabell...
  • Page 58 Character Table Tekencodetabel Tableau des Caractères Tabela de Caracteres Zeichentabelle Karakterkode Tabel Tabla de Caracteres Teckentabell...
  • Page 60 AFBEELDINGEN - FIGURAS FIGURES - IMAGES FIGURER - BILDER ABBILDUNGEN - FIGURAS PLU PAGE 2 selected Receipt Off selected Electronic Journal nearly full PLU PAGE 2 sélectionné Sans Ticket sélectionné Journal électronique presque plein Elektronisches Journal fast voll PLU PAGE 2 gewählt Off Empfang gewählt PLU PAGE 2 seleccionado Recibo desactivado seleccionado...
  • Page 61 - Olivetti guarantees the activation of the treatment, collection, recycling and dis- - A Olivetti garante a activação dos procedimentos no tocante ao posal procedures in accordance with Directive 2002/96/CE (and subsequent tratamento, recolha, reciclagem e eliminação do equipamento em conformidade...
  • Page 62 Code: 520814 Code: 520814 Code: 520814 Code: 520814 Code: 520814...

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