Olivetti ECR 5600 Reference Manual
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Olivetti ECR 5600 Reference Manual

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Cash Register
Cash Register
Cash Register
Cash Register
Cash Register
ECR 5600
ECR 5600
ECR 5600
ECR 5600
ECR 5600
REFERENCE GUIDE
REFERENCE GUIDE
REFERENCE GUIDE
REFERENCE GUIDE
REFERENCE GUIDE

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Summary of Contents for Olivetti ECR 5600

  • Page 1 Cash Register Cash Register Cash Register Cash Register Cash Register ECR 5600 ECR 5600 ECR 5600 ECR 5600 ECR 5600 REFERENCE GUIDE REFERENCE GUIDE REFERENCE GUIDE REFERENCE GUIDE REFERENCE GUIDE...
  • Page 2 PUBLICATION ISSUED BY: Olivetti Tecnost S.p.A. 77, Via Jervis - 10015 Ivrea (TO) Italy Copyright © 2004, by Olivetti All rights reserved.

  • Page 3: Table Of Contents

    Table of Contents Using the Cash Register in a Password Protected Mode . 18 Calculator Mode ............18 Paper Saving Non-Print Mode ........20 OVERVIEW ..............1 Machine Programming Report ........20 Getting Started ..............1 TRANSACTION EXAMPLES ........21 CASH REGISTER PROGRAMMING ......

  • Page 5: Overview

    • Set the date and time Overview • Personalize customer receipt headers • Set percent discount (-%) rates This Reference Manual provides the information needed to program the cash register to best suit your business needs and sales transaction • Define fraction rounding for VAT calculation examples showning you the full potential of this machine.

  • Page 6: Making Changes To Cash Register Programming

    NOTE: Program all the desired features at the same time in order to Clearing Errors create a single receipt of all selections. Keep the receipt in a safe To clear an error made during the programming phase, simply press the place for future reference.
  • Page 7 Using the Character Table The Character Table provides all the letters and symbols that your cash register is capable of printing. To use this table, first look for the letter or symbol wanted and then identify its corresponding alphanumeric key listed in the first column on the left.

  • Page 8: The Clerk System

    Programming a Secret Code Linked to a Clerk The Clerk System Number The Clerk System is a special security feature that enables you to 1. Open the printer compartment and slide the control switch to the PRG control access to the cash register and monitor the number of transactions position.

  • Page 9: Assigning Clerk Names

    2. Select the Clerk number corresponding to the Clerk whose name you Entering a Clerk Number/Secret Code Before Cash wish to define by pressing the [Department 1/9] key repeatedly until Register Operations and Logging Off from a Work displaying the number on the right hand side of the operator display. Session You can also use the [Department 5/13] key to scroll backwards through the Clerk numbers.

  • Page 10: Receipt Header

    Setting the Date Receipt Header Proceed as follows to set the current date: Your cash register is programmed to print a courtesy header on all customer receipts when the control switch is in the REG2 position. With 1. Slide the control switch to the PRG position. the control switch in the REG1, X, Z and PRG positions, the header will 2.

  • Page 11: Percent Discount (-%)

    6. Exit from this programming sequence by pressing the Decimal Point Position [Amt Tend/TOTAL] key. The decimal point setting is preset to the x.xx format. This format can be Example: Change the third line of the default header to / PLEASE changed, as needed, to one of the other settings below.

  • Page 12: Fraction Rounding For Vat Calculation

    Setting a Fixed VAT Rate Fraction Rounding for VAT Calculation Proceed as follows to program a fixed tax rate: Fraction rounding is used to round figures with decimals up or down to the nearest whole numbers and is used for percent tax calculations. 1.

  • Page 13: Printing Vat Information On Customer Receipts

    Provided below is an example sales receipt with the information that is Printing VAT Information on Customer Receipts printed as a result of this cash register setting. With the aim of satisfying the more diverse fiscal requirements, this cash register model can be programmed to print a wide range of VAT-related information on the customer sales receipt.
  • Page 14 Printing the Taxed Sales Totals Split per Rate (AMT VAT INCL) Printing the Sum of the Taxed Sales Totals (TOTAL INCL VAT) 1. Slide the control switch to the PRG position. 1. Slide the control switch to the PRG position. 2.
  • Page 15 Printing the Taxable Sales Totals without VAT per each Rate Printing the Sum of the Taxable Sales Totals without VAT (AMT VAT EXCL) (TOT EXCL VAT) 1. Slide the control switch to the PRG position. 1. Slide the control switch to the PRG position. 2.

  • Page 16: Programming Departments

    Programming Departments Linking a Multiple/Single Item Cash Sale, Tax Status and Item Price to a Department A total of 16 departments are available on your cash register. Each department can represent a category of merchandise. For example, Proceed as follows: Department 1 can represent the sale of groceries, Department 2 the sale 1.

  • Page 17: Price Look-Ups (Plus)

    To define department names, proceed as follows: Price Look-Ups (PLUs) 1. Slide the control switch to the PRG position. A total of 200 Price Look Up (PLU) codes are available on this cash register. The Price Look Up system allows for fast, accurate entry of an 2.
  • Page 18 Programming PLU Status Programming PLU Prices The PLU status programming procedure should only be performed if you Proceed as follows to program a PLU item price: are interested in the Open PLU Price (Sub-department) option. Otherwise, 1. Slide the control switch to the PRG position. proceed to the next section entitled "Programming PLU Prices".

  • Page 19: Naming Plu Items

    Naming PLU Items PLU Programming Dump Report If a large number of PLUs are created (bear in mind that up to 200 After associating a price to a PLU code, you can name the PLU to identify the product that it represents. The name that you can associate to PLUs can be programmed), a separate receipt can be printed indicating all the PLUs programmed.

  • Page 20: Foreign Currency Exchange Rate Programming

    5. Type the [exchange rate] using up to six digits without specifying any Foreign Currency Exchange Rate Programming decimal point. You can program up to four different foreign currency exchange rates so 6. Press the [Sub Total] key to store the exchange rate. that the cash register automatically calculates the price entered or transaction subtotal into the foreign currency defined by the programmed Example: Program the first exchange rate as 1 GBP = 1.471 EURO.

  • Page 21: Programming System Options

    5. Repeat steps 3 and 4 if you wish to assign a descriptor to the remaining • Danish krone rounding (Machine condition 13, setting 3) foreign currencies, if defined. When finished, exit from this 0.00 – 0.12 = amount rounded to 0.00 programming sequence by pressing the [Amt Tend/Total] key.

  • Page 22: Using The Cash Register In A Password Protected Mode

    Defining the Z Mode Manager Password Using the Cash Register in a Password Protected Proceed as follows to define a manager password that grants access to Mode the Z mode: Using the Password to Access the Z Management 1. Slide the control switch to the PRG position. Mode 2.
  • Page 23 In the calculator mode, the operational keys are limited to the following: Assigning the Calculator Mode Password Proceed as follows to assign a password that prevents unauthorized Operation access to the functions provided by the calculator mode: Clear 1. Slide the control switch to the PRG position. [Amt Tend/TOTAL] [Department 1/9] + (Addition)

  • Page 24: Paper Saving Non-Print Mode

    Paper Saving Non-Print Mode This cash register model can be switched to the paper saving, non-print Clerk system active mode. This mode will stop the printing of transactions in the REG2 (Receipt) mode. While in the non-print mode, the sales totals will be Programmed clerk maintained and the management reports will print.

  • Page 25: Transaction Examples

    Press the [C] key to clear the time from the display. In its default setting, Transaction Examples the cash register displays the time in the 12-hour format. NOTE: Trying to use this feature during a transaction will result in an This section provides examples on how to complete different types of error tone.

  • Page 26: Sample Receipt

    Voiding an Earlier Entry Transactions Using a Foreign Currency To void an earlier entry, register it again and then cancel it using the As prerequisite to the example transactions where a foreign currency is [Void/Del] key. When a transaction including the error is completed, used, the related currency exchange rate must be programmed as proceed with the following steps to void the error.
  • Page 27 Registering a Multiple Item Sale with Exact Cash Registering a Multiple Item Sale with Exact Cash Tender in Local Currency Tender in Euro Example: Register a £2.50 item to Department 1, a £.50 item to Depart- Example: Register a £10.00 item to Department 1, a £20.00 item to ment 5 and a £1.65 item to Department 16, with an exact tender of £4.65.
  • Page 28 Registering a Sale of Multiple Items at Same Cost Registering a Multiple Department Sale with Payment and Change Tender Up to two digits can be used for the quantity multiplied. Example: Register a £69.99 item to Department 1 (programmed at a Example: Multiply two items costing £1.50 and register the sale to 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% Department 1.
  • Page 29 Registering a Multiple Department Sale with Payment in Euro and Change Tender in Local Currency Example: Register a £69.99 item to Department 1 (programmed at a 5.5% VAT rate), a £5.99 item to Department 4 (programmed at a 20% VAT rate) and a £3.50 item to Department 9 (programmed without VAT). Compute change for 150.00e.
  • Page 30 Registering a Charge Transaction Split Cash/Charge Tendering Charge transactions are counted and registered to the charge total in the Example: Register a £10.00 item and a £15.00 item to Department 2. financial report. Split the amount tendered between £20.00 cash and £5.00 charge in Local currency.
  • Page 31 Split Cash/Charge Tendering in Euro Check Tendering Example: Register a £8.00 item and a £12.00 item to Department 3. Split Example: Register a £70.00 item paid by check to Department 4. the amount tendered between 10.00e cash and 18.38e charge. Proceed as follows: Proceed as follows: 1.
  • Page 32 Card Tendering Check Tender with Change in Local Currency Example: Register a £120.00 item to Department 2 and a £50.00 item to Example: Register a £19.50 item to Department 4, a £2.50 item to Department 3. Complete the transaction with payment using a credit or Department 5 and a £5.00 item to Department 14.
  • Page 33 Check Tender in Euro with Change in Local Currency Split Check/Cash Tender in Local Currency Example: Register a £19.50 item to Department 4, a £2.50 item to Example: Register a £24.00 item to Department 1, a £36.00 item to Department 5 and a £5.00 item to Department 13. Compute the change in Department 3 and a £4.00 item to Department 4.
  • Page 34 Split Check Tender in Local Currency/Cash Tender in Euro Example: Register a £18.00 item to Department 2, a £24.00 item to Department 3 and a £2.50 item to Department 4. Split the tender between a £20.00 check and 34.77e cash. Proceed as follows: 1.

  • Page 35: Minus (-) Key Transactions

    Minus (-) Key Transactions Registering a Multiple (-) Reduction Example: Register a £.12 reduction on a £2.50 item to Department 1, Registering a (-) Reduction (Coupon) a £2.60 item to Department 3, a £.60 reduction on a £4.50 item to Up to 7 digits can be used for the amount of the transaction.

  • Page 36: Percent Discount (-%) Transactions

    Percent Discount (-%) Transactions Discounting the Total Sale You can call up a programmed discount rate during the transaction by pressing the [-%] key. If a percent discount rate is not programmed, type in the discount rate before pressing the [-%] key. Example: Register a programmed 10% discount to an entire sales Item price entry transaction.
  • Page 37 Discounting the Total Sale by Using a Random Discount Rate Example: Register a 20% discount to a sales transaction. Compute the change tender. Proceed as follows: 1. Type [259] and press the [Department 1/9] key. 2. Type [125] and press the [Department 2/10] key. Programmed discount rate 3.
  • Page 38 Discounting (-%) Individual Items using the Programmed Discount Rate Example: Register a programmed 10% discount on a £3.00 item to Depart- ment 5, and a £2.50 item to Department 4. Compute the change tender. Proceed as follows: 1. Type [300] and press the [Department 5/13] key. 2.
  • Page 39 Discounting Individual Items using Programmed and Random Discount Rates Example: Register a £2.50 item to Department 1, apply the programmed discount to a £3.50 item to Department 15 and apply a discount rate of 3% to a £5.00 item to Department 2. Compute change tender. Proceed as follows: Programmed discount rate 1.

  • Page 40: Plu Codes

    Discounting (-%) One Item Using the Programmed PLU Codes Discount Rate Registering a Sales Transaction Using Preset PLU Example: Register a programmed 10% discount to a £.99 cash transac- Codes tion to Department 5. In order to be able to use this feature, PLU codes must have been Proceed as follows: previously set.
  • Page 41 Overwriting a Preset PLU Price in a Sub-Department Preset for an Open PLU Price Example: Overwrite the preset PLU 6 with £3.50. Computer change for a £5.00 tender. Proceed as follows: 1. Type [6] and then press the [PLU] key to define the PLU to be Preset PLU price overwritten.

  • Page 42: Voids And Refunds

    Voids and Refunds Voiding a Previous Entry at the End of a Sale Example: Register a £1.50 item to Department 1, a £2.59 item to Voiding the Previous Entry in the Middle of a Sale Department 4, a £5.99 item to Department 3. Then void the £1.50 item Example: Void a £2.50 entry erroneously made to Department 2.
  • Page 43 Refunding a Single Item Example: Refund a £1.00 item in Department 1. Proceed as follows: 1. Press the [Ref/-] key. 2. Type the amount to be refunded [100] and press the Incorrect price entry [Department 1/9] key. The amount refunded is displayed. 3.

  • Page 44: Other Transactions

    Refunding Multiple Items Other Transactions Example: Refund a £4.99 item to Department 4 and three £2.00 items to Registering Money Received on Account Department 5. Up to 7 digits can be used for registering money received on account. Proceed as follows: Example: Register £200.00 received on account.
  • Page 45 Registering an Identification Number to a Transaction Registering a No Sale Up to 7 digits can be used for the identification number. This entry can This operation opens the cash drawer and prints a no sale receipt. The be made prior to any operation. The identification number is not added to activity is registered to the activity counter in the financial report.

  • Page 46: Management Reports

    Management Reports Clerk Report The Clerk Report lists the number of transactions and sales totals for each Clerk. At the end of the receipt you are given the sales total of all clerks. Transaction data is maintained in the memory of the cash register as long as the battery back-up system is in effect.

  • Page 47: All Plu Report

    All PLU Report The All PLU Report lists all transaction information pertaining to the use of the PLU codes by all the Clerks on a particular cash register. This Date report provides the number of times a particular PLU is used and the totals X report identifier for that number.

  • Page 48: And Z Financial Report

    X and Z Financial Report Consecutive receipt number Date Z counter NOTE: Once a "Z" reading is taken, it cannot be duplicated so be sure to Z report identifier Department 1 activity counter have plenty of paper in the cash register. Department number Proceed as follows to print an X or Z financial report: Department 1 sales total...

  • Page 49: Electronic Journal Reports

    Clearing the Grand Total Proceed as follows if you wish to clear the Grand Total: 1. Slide the control switch to the PRG position. 2. Type [2], type [0] and then press the [RA/FC] key. Consecutive sales receipts Electronic Journal Reports The electronic journal can contain up to 3,000 lines of transaction data.
  • Page 50 Oldest Transaction Report Latest Transaction Report By entering the number of transactions you wish to view, this report By entering the number of transactions you wish to view, this report prints the most recent receipts and Z financial reports performed and prints the selected number of oldest receipts and Z financial reports performed and stored within the 3,000 line capacity.

  • Page 51: Balancing Formulas

    Daily Report Balancing Formulas By entering the number of Z financial reports that you wish to view, this The following examples show how totals are calculated for the report prints the receipts recorded before the defined Z financial report management reports: along with the report itself.

  • Page 52: Totalizers And Counters Table

    Totalizers and Counters Table The following table reports the Z/X totalizers and counters for the different cash register features. Z / X TOTALIZERS COUNTERS Department 1-16 8 (digits) x 16 3 (digits) x 16 TAX amount 8 x 4 Minus 8 x 1 8 x 1 Return...
  • Page 54 Code 506662C-02-ENG...

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