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Kyocera FS-1116MFP Facsimile Operation Manual

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FS-1116MFP
Facsimile Operation Guide
Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

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  • Page 1 FS-1116MFP Facsimile Operation Guide Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.

  • Page 3: Table Of Contents

    Contents General Notice Legal and Safety Legal Notice ..............vii Safety Conventions in This Guide .
  • Page 4 Speaker Volume Setting ............5-3 Reception Record .

  • Page 5: General Notice

    General Notice Trademark Information • Microsoft, Windows, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries. • Windows ME and Windows XP are trademarks of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. •...

  • Page 6: Declarations To European Directives

    General Notice Declarations to European Directives DECLARATION OF CONFORMITY TO 89/336/EEC, 73/23/EEC, 93/68/EEC and 1999/5/EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment...

  • Page 7: Technical Regulations For Terminal Equipment

    General Notice Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Germany Liechtenstein Slovakia...
  • Page 8 General Notice Safety Instructions Regarding the Disconnection of Power CAUTION: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die anderen Schalter auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werden, um den Stromfluß...

  • Page 9: Legal And Safety

    Legal and Safety Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.
  • Page 10 Legal and Safety symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol..[Warning of prohibited action] ..[Disassembly prohibited] symbol indicates that the related section includes information on actions which must be performed.

  • Page 11: Important! Please Read First

    Legal and Safety Important! Please Read First. This Operation Guide includes information on using the facsimile functions of this machine. Be sure to read the Operation Guide as well. Keep both guides near the machine for ready reference. During use, refer to the Operation Guide for your machine to obtain the following information.

  • Page 12: Introduction

    Introduction Introduction Overview of Operation Guide This Operation Guide has the following chapters: Machine Parts - Identifies the names and functions of the machine and operation panel. Preparing to FAX - Describes preliminary settings and how to prepare the Fax System for use.

  • Page 13: Conventions

    Introduction Conventions This manual uses the following conventions: Convention Description Example Italic Typeface Used to emphasize a key word, Open the Front Cover. phrase or references to additional For details on Auto Sleep, refer to Sleep information. Mode on page 8-1. Courier Typeface Used to denote messages or Access 13.

  • Page 14: Accessing Menu Items

    Introduction Accessing Menu Items When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below.

  • Page 15: Machine Parts

    1 Machine Parts Main Body Main body parts pertaining to FAX are described below. For information on other parts, refer to the Operation Guide. Operation Panel Telephone Jack Original Cover LINE Jack Platen Power Switch Output Tray Document Processor NOTE: Connect modular phone cable to the Line jack.

  • Page 16: Operation Panel

    Machine Parts Operation Panel The following keys and indicators are used to send or receive faxes. For information on keys and indicators used for another functions, refer to the Operation Guide. Normal STD. 06/12 20:52 FAX Key and Indicator Start Key One-touch Keys (1 to 12) Shift Key Numeric Keys...

  • Page 17: Preparing To Fax

    2 Preparing to FAX Setting the Current Date and Time (Date & Time Setting) Set the date and time of the built-in clock. Confirm that the date and time set here are correct (they will serve as the basis for all scheduled transmissions). IMPORTANT: Battery used for the built-in clock is rechargeable.

  • Page 18: Entering Fax Information (Local Information)

    Preparing to FAX Entering FAX Information (Local Information) Enter your station name and FAX number. Item Description Enter your station name with up to 20 characters. Name Enter your FAX number with up to 20 digits. 0-9, + and space can be used. NOTE: Refer to Character List on page 8-2 for available characters to be entered using the numeric keys.

  • Page 19: Selecting The Line Type

    Preparing to FAX Selecting the Line Type Choose the line type corresponding to your telephone service. Note that the FAX system cannot send faxes if this setting is incorrect. NOTE: This menu works for Inch model only. Access 43.Tone/Pulse. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii.

  • Page 20: Configuring Tti Settings

    Preparing to FAX Configuring TTI Settings TTI (Transmit Terminal Identifier) information identifies the time of transmission, number of pages, and your station name and FAX number. It can be sent automatically to the other party’s FAX to be printed on the faxed document. This machine lets you choose whether to send TTI information.

  • Page 21: Basic Operation

    Basic Operation 3 Basic Operation Sending Documents The basic method for sending documents is described below. Press [FAX]. The FAX indicator is lit and the facsimile enters FAX mode. FAX ready screen is displayed on the message display. Normal STD. 06/12 20:52 Place the original document to transmit in the document processor or on the platen.
  • Page 22 Basic Operation Press [Brightness] repeatedly until your Normal STD. desired brightness is displayed on the 06/12 20:52 message display. Mode Description To send in normal brightness Normal To send pale original in dark color Dark To send dark original (original with background color, etc.) in pale Light color NOTE:...

  • Page 23: Stopping Transmission

    Basic Operation Press [Start]. If you want continuous scanning using the platen, change the first original document when scanning is completed, and then change document and press [Start] again. Scanning of the next original starts. When all originals are scanned, press [ ] on the numeric keys to start FAX.

  • Page 24: Receiving Documents (Automatic Fax Reception)

    Basic Operation Receiving Documents (Automatic FAX Reception) Select the Automatic FAX reception to use the facsimile for FAX only. No special operations are required for incoming FAXes. (The Automatic FAX reception is selected as default when shipped.) NOTE: Select the Automatic FAX reception in Reception Mode Setting. Refer to Reception Mode Settings on page 5-1.

  • Page 25: Using Phone Book To Select Destination

    Basic Operation Using Phone Book to Select Destination Destination can be selected among the one-touch dial, speed dial or group dial saved in the Phone Book. NOTE: Refer to Editing Phone Book on page 3-8 for how to register a destination in the phone book.

  • Page 26: Group Dial

    Basic Operation Press [Directory]. Enter 2-digit speed dial (00-99) using the numeric keys. Destination name is displayed on the message display. NOTE: To change destination, press [Cancel], and then enter a speed dial again. Press [Start] to dial. Searching Speed Dial To search a speed dial: Press [FAX].
  • Page 27 Basic Operation Press a one-touch key (1-6) to which a group dial is registered. Press [Start] to dial. OPERATION GUIDE...

  • Page 28: Editing Phone Book

    Basic Operation Editing Phone Book Registering frequently used FAX numbers to the Phone Book realizes easy dialing or avoids miss dialing. One-touch Dial, Speed Dial or Group Dial can be used to register a FAX number. NOTE: Refer to Editing Phone Book with Computer (Using QLINK) on page 6-1 to edit the Phone Book using computer.

  • Page 29: Registering Speed Dial

    Basic Operation Registering Speed Dial To register a FAX number to a speed dial (00-99): Access 52.Speed Dial. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii. 5.PhoneBook [OK] Enter 2-digit speed dial (00-99) to which a FAX number to be registered. Enter a destination name using the numeric keys and press [OK].
  • Page 30 Basic Operation Registering Group Dial Registers a group dial to a one-touch key (1-6). Destinations registered to a one- touch dial or a speed dial can be added as a member of the group: NOTE: A one-touch dial or group dial can be assigned to a one-touch key (1-6). To change the group dial registered to a one-touch key, follow the instructions below.

  • Page 31: Printing Phone Book List

    Basic Operation Press [Cancel] repeatedly to display the ready screen. Deleting Group Dial To delete a Group Dial: Access 53.Group Dial. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii. 5.PhoneBook [OK] Press a one-touch key (1-6) for the group to be deleted.

  • Page 32: Redial

    Basic Operation Redial Redialing means dialing the most recently dialed number once again. Automatic Redialing If the other party's facsimile is busy, it may not respond to your transmission attempt, in which case your facsimile redials the number automatically. Automatic redialing is performed automatically. No manual operation is required. Since the facsimile dials for a specified number of times at predetermined intervals, this function is useful even when the other party's line is busy for extended periods.

  • Page 33: Basic Functions

    4 Basic Functions Timer-based Transmission Schedules FAX transmission for later. This example shows how to set up your facsimile to FAX documents at a specified time. IMPORTANT: Be sure that the correct time is displayed on the message display before sending FAXes using this method. To adjust the time, refer to Setting the Current Date and Time (Date &...

  • Page 34: Broadcast Transmission

    Basic Functions Broadcast Transmission Broadcast Transmission lets you fax the same document to multiple destinations in a single operation. Your facsimile temporarily stores the documents to be faxed in memory, then automatically dials the FAX numbers and transmits a copy to each destination.

  • Page 35: Manual Fax Transmission

    Basic Functions Manual FAX Transmission After establishing a connection with the other party, begins transmission manually by pressing [Start]. Connect an external telephone (not included) to your facsimile if you want to talk to the other party before sending. Sending documents without talking to the other party Sends documents after confirming connection by sound.

  • Page 36: Manual Fax Reception

    Basic Functions Manual FAX Reception After establishing a connection with the other party, initiates reception manually by pressing [Start]. Connect an external telephone (not included) to your facsimile if you want to talk to the other party before receiving. NOTE: To receive documents manually, select Manual as described in the Reception Mode Settings on page 5-1.

  • Page 37: Auto Fax/Tel Switching

    Basic Functions Auto FAX/Tel Switching This mode is convenient if you use a single telephone line for calling and FAX. FAXes are received automatically. Otherwise, the facsimile rings for telephone calls. IMPORTANT: To answer calls, you must connect an external phone (not included) to your facsimile.

  • Page 38: Drd Reception (Inch Model Only)

    Basic Functions DRD Reception (Inch Model Only) This reception mode uses the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Each number is given a different ring pattern so that the facsimile can differentiate between incoming calls.

  • Page 39: Polling Reception

    Basic Functions Polling Reception With polling, FAX transmissions are initiated by the recipient, not the sending party. The recipient can receive the FAX at him/her convenience. Polling reception only is available for your facsimile. You cannot use the polling transmission. NOTE: Only one party can be specified for the polling reception.

  • Page 40: Memory Forwarding

    Basic Functions Memory Forwarding The facsimile stores received document into memory, and then forwards it to the registered destination. Following configuration is required for the memory forwarding. Item Value Description Forward FAX number Enters the FAX number of forwarding Number destination.

  • Page 41: Fax Reject Setting

    Basic Functions Fax Reject Setting The facsimile can reject fax sent from specified party. Max. 20 parties can be registered for reject function. The reject function checks the FAX number registered in the other party's facsimile, and if the number matches to the registered reject number, suspends reception.This function doesn't work if the other party does not register the FAX number, or registers another number.

  • Page 42: Printing Reject Fax List

    Basic Functions Reject No Registration Setting (Reject in case FAX number is not registered) Press to display Reject Blank ID, and press [OK]. Press to select On or Off, and press [OK]. The display returns to the ready screen. NOTE: Select On to reject FAX from senders without registering their FAX number.

  • Page 43: Managing Jobs In Memory

    Basic Functions Managing Jobs in Memory Timer-based or waiting transmission job, etc. will be stored in memory. List of jobs in memory can be printed. Jobs in memory can be deleted. Printing Memory Job List To print the memory job list: NOTE: To delete FAX jobs in memory, refer to Deleting Job in Memory on page 4- Access 641.Mem.Job List.

  • Page 44: Deleting Job In Memory

    Basic Functions Deleting Job in Memory Deletes jobs waiting in memory. NOTE: Print the memory job list to check FAX jobs stored in memory. For details, refer to Printing Memory Job List on page 4-11. To delete all jobs stored in memory, perform File Clear on page 5-7.

  • Page 45: Fax System Settings

    5 FAX System Settings Reception Mode Settings The facsimile features the following fax reception modes. Choose the ideal mode for your needs. Setting Reception Mode Value Auto FAX/Tel Switching (Refer to page 4-5) Auto Automatic FAX reception (Refer to page 3-4) DRD Reception (Refer to page 4-6) Manual FAX Reception (Refer to page 4-4) Manual...

  • Page 46: Number Of Ring Setting

    FAX System Settings Number of Ring Setting Sets the number of ring until the facsimile starts reception automatically in Automatic FAX reception or Auto FAX/Tel Switching. Access 44.No. of Rings. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii.

  • Page 47: Default Settings (Image Quality And Brightness)

    FAX System Settings Default Settings (image quality and brightness) Selects the default value of image quality and brightness. Item Setting Value Description Default settings of image quality 47.Def. Res. STD., Fine, S-Fine, Photo Default settings of brightness 48.Def. Bright Dark, Normal, Light NOTE: For details on image quality and brightness, refer to Sending Documents on page 3-1.

  • Page 48: Reception Record

    FAX System Settings Reception Record Adds reception report (reception date, sender's FAX number, job number or number of pages to be received) to the received document. Access 413.Footer. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii.

  • Page 49: Printing Activity Report

    FAX System Settings Printing Activity Report Prints the activity report each time when 100 transactions (reception and transmission combined) are completed to confirm status of transmission or reception on your facsimile. Follow the instructions below to print the activity report. NOTE: Jobs canceled before the timer-transmission works will not be recorded in the report.

  • Page 50: Pbx Setting

    FAX System Settings PBX Setting Select PBX if you want to use your facsimile in Private Branch eXchange(PBX) NOTE: Contact the company that set PBX system before connecting your facsimile to PBX, and ask for setting. Be sure that some functions may be disabled if your facsimile is connected to PBX.

  • Page 51: Facsimile Maintenance Settings

    FAX System Settings Facsimile Maintenance Settings Setting value of the facsimile can be changed. Item Setting Value Description Determines if ECM ECM:Off, ECM:On communication is used or not. ECM communication is the function to automatically resend the image that has not been sent due to noise on telephone line.
  • Page 52 FAX System Settings Access 416.Fax Main.. [Menu] If you are unsure how to use this route map refer to Accessing Menu Items on page xii. 4.Fax Setup [OK] Press to select item to be edited and press [OK]. NOTE: If File Clear is selected, press [OK] again to delete all transmission/ 416.Fax Main.

  • Page 53: Editing Phone Book With Computer (Using Qlink)

    6 Editing Phone Book with Computer (Using QLINK) QLINK is the software utility to perform the setting of your facsimile with computer. Phone Book can be edited with your computer using QLINK. NOTE: For information on QLINK, refer to the Operation Guide. Editing Phone Book To edit the Phone Book: Double-click...

  • Page 54: Viewing/Saving Phone Book

    Editing Phone Book with Computer (Using QLINK) Select the tab of the dial that you want to edit, and register a destination. Refer to the information of each dial for how to register a destination. Description Reference One-Touch Registers a one-touch dial page 6-3 Speed Dial Registers a speed dial...

  • Page 55: One-Touch Dial Dialog Box

    Editing Phone Book with Computer (Using QLINK) One-touch Dial Dialog box Registers a one-touch dial. Num. Item Description One-Touch dial list Displays the one-touch dial (1-12) list. Right- click the number to be edited and click Edit. Or double-click the number to display the Edit 1-Touch dialog box.

  • Page 56: Speed Dial Dialog Box

    Editing Phone Book with Computer (Using QLINK) Speed Dial Dialog box Registers a speed dial. Num. Item Description Speed Dial list Displays the speed dial (00-99) list. Right- click the number to be edited and click Edit. Or double-click the number to display the Edit Speed Dial dialog box.

  • Page 57: Group Dial Dialog Box

    Editing Phone Book with Computer (Using QLINK) Group Dial Dialog box Registers a group dial. Num. Item Description Group Dial drop Group dial (1-6) can be selected from the down list drop down list. Member List Displays members of a group. Max. 50 members can be added to a group.
  • Page 58 Editing Phone Book with Computer (Using QLINK) Num. Item Description Cancel Completes adding members and closes the Add Speed Dial to Group Dial dialog box. OPERATION GUIDE...

  • Page 59: Trouble Shooting

    7 Trouble Shooting CAUTIONS before Turning Power OFF Transmission jobs stored in the memory of the facsimile, such as the timer-based transmission will be cleared if the facsimile is turned off. Lost Job report will be printed automatically if jobs are cleared. Read the report carefully and check deleted jobs.

  • Page 60: Troubleshooting Table

    Trouble Shooting Troubleshooting Table Use this table to identify malfunction and perform the corrective action. If problems persist, contact your dealer or the service agent. Symptom Check Item Corrective Action Reference Unable to FAX Is the modular cord Connect the modular cord —...

  • Page 61: Warning Messages

    Trouble Shooting Warning Messages Take the following corrective actions if the message display shows any of the messages as below. NOTE: If a communication error occurs during transmission, FAX Tx report also will be printed. Check an error code on the FAX Tx report, and refer to the Error Code Table on page 7-4.

  • Page 62: Error Code Table

    Trouble Shooting Error Code Table When a communication error occurs, one of the following 6-digit error codes is printed on the FAX Tx report or the activity report. Use the error code for troubleshooting. Error Code Error code (6-digit) are composed of the following items. 130100 Num.

  • Page 63: Error Code

    Trouble Shooting Error Code Refer to the table below for error codes. Error Code Problem and Corrective Action Transmission was interrupted by pressing [Stop/Clear]. xxxx01 Transmission was interrupted due to jam in the document processor. Set 1xxx11 original and try sending again. Transmission was interrupted because the left cover of the document 1xxx12 processor is opened.
  • Page 64 Trouble Shooting OPERATION GUIDE...

  • Page 65: Reference Information

    8 Reference Information NOTE: Specifications are subject to change without notice. Specifications Item Description Type Desktop type Compatibility Group 3 Line Requirements Subscription telephone line, PBX Transmission Time Less than 4 seconds (33,600 bps, ITU-T #1 chart, Memory transmission, ECM transmission, Image quality: Standard, MMR, non-TTI, Brightness: Normal) Modem Speed 33.6/31.2/28.8/26.4/24.0/21.6/19.2/16.8/14.4/12.0/9.6/...

  • Page 66: Character List

    Reference Information Item Description Output Reports FAX Tx Report, Activity Report, Phone Book List, Memory Job List, Reject FAX List, Lost Job Report Character List Refer to the table below to enter characters. Lower case / Character Upper case Lower case / .,'?¿!¡"1-()@/:;_ Upper case Lower case...

  • Page 67: Menu Flow

    Reference Information Menu Flow 3.Report 34.Fax Act. Rept 35.Phone Book 36.Reject Fax 4.Fax Setup 41.Date/Time 42.Fax Header Name: Fax: 43.Tone/Pulse 44.No. of Rings 45.RX Mode 46.Header 47.Def. Res. 48.Def. Bright 49.SPKR Volume 410.Tx Report 411.Redial Count 412.Redial Int. 413.Footer 414.Forward Tx Forward Tx 415.PSTN/PBX 416.Fax Main.

  • Page 68: Dual Access Function List

    Reference Information 6.Special Fax 61.Delay Tx 62.Broadcast 63.Polling Rx 64.Mem Manage. 641.Mem.Job List 642.Mem. Clear †. For Inch model only Dual Access Function List Dual Access function processes two operations simultaneously. Refer to the table below for combination available for Dual Access. Following Job Leading Print...

  • Page 69: Index

    INDEX Auto FAX/Tel Switching Automatic FAX Reception Automatic Redialing 3-12 Brightness Setting Default Value Broadcast Transmission Character List Codec Disable Setting Configuring TTI Settings Date & Time Setting Default Settings Brightness Setting Image Quality Setting Dialing with Numeric Keys DRD Reception DRD Pattern Setting Dual Access Function List ECM Communication Setting...
  • Page 70 INDEX FAX Reception Auto FAX/Tel Switching Automatic FAX Reception DRD Reception Manual FAX Reception Reception Mode Settings Fax Reject Setting Printing Reject FAX List 4-10 Register Reject Number Reject No Registration Setting 4-10 File Clear Group Dial Deleting 3-11 Registering 3-10 Registering(Using QLINK) Using...
  • Page 71 INDEX One-Touch Dial Registering Registering(Using QLINK) Using PBX Setting Phone Book Editing Editing (Using QLINK) Printing Phone Book List 3-11 Using Phone Book to Select Destination Polling Reception QLINK Reception Mode Settings Reception Record Redial 3-12 Automatic Redialing 3-12 Manual Redialing 3-12 Redial Settings Redial Count...
  • Page 72 INDEX Sending Documents Speaker Volume Setting Specifications Speed Dial Modifying Registering Registering(Using QLINK) Searching Using Speed Display Setting Stopping Transmission Timer-based Transmission Trouble Shooting Troubleshooting Table Tx Speed Setting Warning Messages INDEX-4 OPERATION GUIDE...
  • Page 73 MEMO...
  • Page 74 MEMO...
  • Page 76 Rev.1.1 2006.7 Printed in China 302G556051...

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