Evaluate Cost Control - Xerox WorkCentre 5687 Evaluator Manual

Evaluate Cost Control

One of the most important things to consider when evaluating an MFP is its cost of operation. Does the vendor provide the tools you
need to control access and use of the system's color features? Are the accounting tools available to help track and assign printing
costs? Does the vendor offer tools and services to help you right-size your deployment?
How the WorkCentre 5600 Series exceeds the cost control requirement:
Accounting Capabilities
Xerox provides multiple levels of accounting capabilities to give your organization the
control it needs for tracking and assigning costs. These tools include:
• Auditron — controls and tracks and enables quota setting for output for copy activity
by user or workgroup for analysis and billing purposes
• Xerox Standard Accounting (XSA) — builds on Auditron by adding web-based remote
management for copy, print, scan and fax activity
• Network Accounting — job-based accounting enables Xerox MFPs to integrate with
third-party accounting and billing solutions from Xerox Business Partners
• Foreign device interface — enables you to add external third-party access and account-
ing devices to your Xerox MFP, such as magnetic card readers or coin-operation devices
Assessment Options
Xerox can help you decrease your overall document costs by optimizing and right-sizing
your technology deployment. Three levels of assessment tools and services are avail-
able to help you deploy the right mix of equipment to best serve the needs of your
environment:
• LEVEL 1: Xerox Office Efficiency Calculator — A five-minute, web-based "instant analy-
sis" offers suggestions on your technology needs by comparing information you enter
on your environment against key industry metrics.
• LEVEL 2: Xerox Office Productivity Advisor (XOPA) — More in-depth, web-based tool
assesses your specific document environment. XOPA results suggest better ways to
manage page volume between printing, copying and faxing — they deliver end user
satisfaction and cost efficiency. XOPA is a free service performed by your local Xerox
sales representative.
• LEVEL 3: Xerox Office Document Assessment (ODA) — An analytical model that mea-
sures and analyzes your current document production infrastructure, the ODA provides
in-depth improvement plans for significant cost savings and increased efficiency. The
ODA is a six-sigma, fee-based tool and consultative service oriented more at enterprise-
level organizations.
Xerox WorkCentre 5600 Series Evaluator Guide 23