Brother FAX-2840 Advanced User's Manual

Brother FAX-2840 Advanced User's Manual

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Advanced User's Guide
Not all models are available in all countries.
Version 0


Table of Contents

Summary of Contents for Brother FAX-2840

  • Page 1 Advanced User’s Guide FAX-2840 FAX-2950 MFC-7240 MFC-7290 Not all models are available in all countries. Version 0 ARL/ASA/NZ...
  • Page 2 MFC-7290) Download optional software from the Brother Solutions Center (FAX-2840 users only) You can download a printer driver for free from the Brother Solutions Center, enabling you to use your Brother Fax machine as a printer. Visit us at
  • Page 3: Table Of Contents

    Setting up the prefix number ................5 Changing the prefix number ................6 Security features Security........................7 TX Lock (FAX-2840 and MFC-7240) ................. 7 Memory Security (FAX-2950 and MFC-7290) ................. 8 Setting Lock..................... 9 Restricting dialling ..................10 Sending a fax Additional sending options...................
  • Page 4 Additional receiving operations................24 Printing a reduced incoming fax ..............24 Setting the Fax Receive Stamp ..............24 Receiving faxes into memory (FAX-2840 and MFC-7240) ......24 Setting the Print Density ................25 Printing a fax from the memory ..............25 Out of Paper Reception .................25 Polling overview....................26...
  • Page 5 Checking the Page Counters................. 41 Checking the remaining life of parts .............. 41 Packing and shipping the machine ..............42 Glossary Index...
  • Page 7: General Setup

     Most of the illustrations in this User’s Your menu settings are stored permanently, Guide show the FAX-2840. and in the event of a power failure will not be lost. Temporary settings (for example, Contrast and Overseas Mode) will be lost.
  • Page 8: Set Daylight Saving Time

    Chapter 1 Set Daylight Saving Ecology features Time Toner Save You can set the machine to change for Daylight Saving Time. If you choose On, it will You can save toner using this feature. When reset the time forward one hour, and if you you set Toner Save to On, prints appear choose Off, it will reset the time backward lighter.
  • Page 9: Deep Sleep Mode

    General Setup Toner Settings Deep Sleep mode If the machine is in Sleep mode and does not Toner Setting (Continue receive any jobs for a certain length of time, mode) the machine will automatically enter Deep Sleep mode, and the LCD will show Deep Sleep.
  • Page 10: Receiving Faxes In Continue Mode

    Note • The FAX-2840 and MFC-7240 can store up to 400 faxes in memory and the FAX- 2950 and MFC-7290 can store up to 500 faxes in memory.
  • Page 11: Mode Timer

    (For New Zealand) Press Menu, 0, 5. Enter the prefix number (up to 5 digits) on the dial pad. Press OK. FAX-2840 Note • You can use the numbers 0 to 9, #, l and !. (Press Hook/Hold to display “!”.) You cannot use ! with any other numbers or characters.
  • Page 12: Changing The Prefix Number

    Chapter 1 Changing the prefix number Press Menu, 0, 6. (For New Zealand) Press Menu, 0, 5. Do one of the following:  To change the prefix number, press 1.  To exit without making a change, press 2. Go to step d. Enter a new prefix number using the dial pad (up to 5 digits), press OK.
  • Page 13: Security Features

    Lock. 2840 and MFC-7240), Memory Security (for FAX-2950 and MFC-7290) and Setting Lock. • If you forget the TX Lock password, please call Brother Customer Service or your local Brother dealer. TX Lock (FAX-2840 and MFC-7240) Setting up the password...
  • Page 14: Memory Security (Fax-2950 And Mfc-7290)

    • If you forget the Memory Security Memory Security password, please call Brother Customer (FAX-2950 and MFC-7290) Service or your local Brother dealer. Memory Security lets you prevent Press Menu, 1, 6, 1. unauthorized access to the machine. You will...
  • Page 15: Setting Lock

    Press OK. forget it, you will have to reset the passwords stored in the machine. Please call your Re-enter your new password when the administrator, Brother Customer Service or LCD shows Verify:. your local Brother dealer. Press OK. Press Stop/Exit.
  • Page 16: Restricting Dialling

    Chapter 2 Turning Setting Lock on/off Dial pad restriction If you enter the wrong password when Press Menu, 2, 6, 1. following the instructions below, the LCD will show Wrong Password. Re-enter the Press a or b to choose Off, Enter # correct password.
  • Page 17: Sending A Fax

    Sending a fax Additional sending Make sure you are in FAX mode options Load your document. Press Menu, 2, 2, 1. Sending faxes using multiple settings Press a or b to choose Auto, Light or Dark. Press OK. Before you send a fax, you can change any combination of these settings: contrast, Note resolution, overseas mode, delayed fax timer,...
  • Page 18: Changing Fax Resolution

    Chapter 3 Changing Fax Resolution The time taken to send will increase when selecting S.Fine or Photo. The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes. To change the Fax Resolution setting for the next fax Make sure you are in FAX mode...
  • Page 19: Additional Sending Operations

    Sending a fax Additional sending Broadcasting operations Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial Sending a fax manually numbers and up to 50 manually dialled numbers in the same broadcast.
  • Page 20: Real Time Transmission

    Chapter 3 Real Time Transmission Press Start. After the broadcast is finished the machine When you are sending a fax, the machine will will print a broadcast report to let you know scan the documents into the memory before the results. sending it.
  • Page 21: Overseas Mode

    Sending a fax Delayed batch transmission Press a or b to choose Next Fax:Off. Press OK. Before sending the delayed faxes, your Overseas Mode machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
  • Page 22: Electronic Cover Page

    Chapter 3 Electronic cover page Composing your own comments You can set up two comments of your own. This feature will not work unless you have already programmed your Station ID. (See Make sure you are in FAX mode Quick Setup Guide.) You can automatically send a cover page Press Menu, 2, 2, 8.
  • Page 23 Sending a fax Send a cover page for all faxes You can set the machine to send a cover page whenever you send a fax. Make sure you are in FAX mode Press Menu, 2, 2, 7. Press a or b to choose On (or Off). Press OK.
  • Page 24: Polling Overview

    Polled transmit Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax Polled transmit lets you set up your machine machines. If another person wants to retrieve...
  • Page 25: Receiving A Fax

    You can use only one Remote Fax Option at failure before the fax is forwarded or a a time. problem at the receiving machine. (FAX-2840 and MFC-7240) Fax Forwarding The faxes stored in the machine’s memory will be deleted. The Fax Forwarding feature lets you...
  • Page 26: Remote Retrieval

    This is a Press Stop/Exit. safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. (FAX-2840 and MFC-7240) The faxes stored in the machine’s memory will be deleted.
  • Page 27: Retrieving Fax Messages

    Receiving a fax Note Note DO NOT use the same code used for your If your machine is set to Manual mode, Remote Activation code (l51) (l91 for you can still access the remote retrieval New Zealand) or Remote Deactivation features.
  • Page 28: Changing The Fax Forwarding Number

    Chapter 4 Changing the Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. Dial your fax number from a telephone or another fax machine using touch tone.
  • Page 29: Remote Fax Commands

    Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.
  • Page 30: Additional Receiving Operations

    Make sure you are in FAX mode stored in memory, if enough memory is available. Further incoming faxes will not be For FAX-2840 and MFC-7240, press stored in memory. The machine will then stop Menu, 2, 1, 9. automatically answering calls until fresh For FAX-2950 and MFC-7290, press paper is put in the paper tray.
  • Page 31: Setting The Print Density

    Make sure you are in FAX mode For details on how to set the Memory Receive manually, see Receiving faxes into memory For FAX-2840 and MFC-7240, press (FAX-2840 and MFC-7240) uu page 24. Menu, 2, 1, 7. For FAX-2950 and MFC-7290, press Menu, 2, 1, 6.
  • Page 32: Polling Overview

    If the other fax machine that you are Secure polling only works with Brother fax calling has not been set-up for Polling, you machines. If you want to get a fax from a...
  • Page 33: Stop Polling

    Receiving a fax Press a or b to choose Standard, Secure or Timer. Press OK. Choose one of the options below.  If you choose Standard go to step If you choose Secure, enter a four-  digit number, press OK, go to step ...
  • Page 34: Dialling And Storing Numbers

    Dialling and storing numbers Telephone line Viewing the Caller ID List services Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the 31st call comes in Caller ID to the machine, it replaces information about the first call.
  • Page 35: Additional Dialling Operations

    Dialling and storing numbers Additional dialling Additional ways to operations store numbers Combining quick dial Setting up Groups for numbers Broadcasting You can combine more than one Quick Dial If you often want to send the same fax number when you dial. This feature may be message to many fax numbers you can set useful if you need to dial an access code for up a Group.
  • Page 36: Changing Group Numbers

    Chapter 5 To add One Touch or Speed Dial Choose the One Touch key or Speed numbers follow the instructions below: Dial number where the Group number is stored.  For One Touch numbers, press the Do one of the following: One Touch keys one after the other.
  • Page 37: Deleting Group Numbers

    Dialling and storing numbers Edit the name by the following  To exit without deleting the Group, instruction. When you have finished press 2. editing the name, press OK. Erase This Data?  To edit the name, press d or c to 1.Yes 2.No position the cursor under the Press Stop/Exit.
  • Page 38: Printing Reports

    Printing reports Fax reports If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. Some fax reports (transmission verification If the machine’s memory becomes full with and fax journal) can be printed automatically 200 jobs before the time you chose has or manually.
  • Page 39: Reports

    Printing reports Reports The following reports are available: 1 XMIT Verify Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report. 2 Tel Index List Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order.
  • Page 40: Making Copies

    Making copies Copy settings If you want to temporarily change the copy settings for the next copy, use the Options key. You can use different combinations. The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30 seconds or less.
  • Page 41: Using The Options Key

    Making copies Using the Options key Make sure you are in COPY mode. Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu selections Options Page Press , then press OK Press , then press OK Quality Auto*...
  • Page 42 Chapter 7 Enlarge/Reduce 100%* 97% LTRiA4 94% A4iLTR 91% Full Page 85% LTRiEXE 83% LGLiA4 (for Asia) 78% LGLiLTR (for Asia) 70% A4iA5 Custom(25-400%) Auto 200% 141% A5iA4 104% EXEiLTR Page Layout Off(1 in 1)* 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) The factory settings are shown in Bold with an asterisk.
  • Page 43: Improving Copy Quality

    Making copies Improving copy quality Sorting copies using the ADF You can choose from a range of quality You can sort multiple copies. Pages will be settings. The default setting is Auto. stacked in the order 1 2 3, 1 2 3, 1 2 3, and so ...
  • Page 44: Enlarging Or Reducing The Image Copied

    Chapter 7 Enlarging or reducing the Press Start. image copied To change the default setting follow the steps below: You can choose the enlargement or reduction Press Menu, 3, 3. ratios. Auto sets the machine to calculate the Press d or c to increase or decrease the reduction ratio that best fits the size of paper.
  • Page 45: Making N In 1 Copies

    Making copies  2 in 1 (P) Note Page Layout Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P) and 4 in 1 (L) are not available with Enlarge/Reduce.  2 in 1 (L) Making N in 1 copies (page layout) You can reduce the amount of paper used when copying by using the N in 1 copy...
  • Page 46 Chapter 7 Press Start to copy the other side. Note Place the document in the ADF and load paper into the manual feed slot in the direction shown in the following illustration:  If your document is flipped on the Long edge ...
  • Page 47: A Routine Maintenance

    Routine maintenance Cleaning the machine Checking the machine Clean the outside and inside of the machine Checking the Page Counters regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, You can see the machine’s Page Counters make sure that you clean the inside of the for copies, printed pages, reports and lists, machine.
  • Page 48: Packing And Shipping The Machine

    • If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts, including the drum unit, the toner cartridge, and printed materials to use with your ‘Exchange’...
  • Page 49 Routine maintenance Close the front cover. Pack the AC power cord and printed Remove the handset and the handset’s materials in the original carton as shown curled cord. below: Put the machine into the bag it originally came in. LEFT RIGHT FRONT Close the carton and tape it shut.
  • Page 50: B Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Broadcasting The document can be placed in the ADF The ability to send the same fax message and scanned one page at a time to more than one location.
  • Page 51 Group number A combination of One Touch and F/T Ring Time Speed Dial numbers that are stored to a The length of time that the Brother One Touch key or in a Speed Dial location machine fast/double-rings (when the for Broadcasting.
  • Page 52 Menu mode Remote Access Code Programming mode for changing your Your own four-digit code (– – –l) that machine’s settings. allows you to call and access your machine from a remote location. OCR (optical character recognition) Remote Activation code Nuance™ PaperPort™ 12SE or Presto! PageManager software application Press this code (l51) (l91 for New converts an image of text to text you can...
  • Page 53 Glossary Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialling on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine.
  • Page 54 Index remote access code ......20 Fax forwarding changing remotely ......22 Broadcasting ..........13 programming a number ......19 cancelling ..........14 Fax storage ..........19 setting up Groups for ......29 printing from memory ......25 turning off ..........20 turning on ..........19 Fax, stand-alone Cancelling receiving...
  • Page 55 transmission ..........13 Memory storage ............1 Safety Instructions ........i Memory Security ........8 Security restricting dialling ......... 10 Setting lock ..........9 Setting up the password ......7 N in 1 (page layout) ........39 Sleep mode ..........2 Sort ............37 Page layout (N in 1) .........39 Polling Temporary copy settings ......
  • Page 56 These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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