Ricoh SP C242DN Software Manual
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Ricoh SP C242DN Software Manual

Ricoh printers software guide
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Table of Contents

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read "Safety
Information" before using the machine.
1
Preparing for Printing
2
Setting Up the Printer Driver
3
Other Print Operations
4
Direct Printing from a Digital Camera (PictBridge)
5
Making Printer Settings Using the Control Panel
6
Monitoring and Configuring the Printer
7
Using a Print Server
8
Special Operations under Windows
9
Mac OS X Configuration
10 Appendix

Operating Instructions

Software Guide

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Summary of Contents for Ricoh SP C242DN

  • Page 1: Operating Instructions

    Operating Instructions Software Guide Preparing for Printing Setting Up the Printer Driver Other Print Operations Direct Printing from a Digital Camera (PictBridge) Making Printer Settings Using the Control Panel Monitoring and Configuring the Printer Using a Print Server Special Operations under Windows Mac OS X Configuration 10 Appendix Read this manual carefully before you use this machine and keep it handy for future reference.
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read This Manual..........................6 Symbols................................6 About IP Address............................6 Model-Specific Information..........................7 Manuals for This Printer............................8 List of Option...............................9 1. Preparing for Printing Confirming the Connection Method.......................11 Network Connection...........................11 USB Connection............................12 Configuring Option and Paper Settings......................13 2. Setting Up the Printer Driver Accessing the Printer Properties........................15 Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings........15 Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings......17...
  • Page 4 Cover.................................35 Saving on Toner When Printing........................36 Printing a Document Using Only Specific CMYK Colors................37 Watermark................................38 4. Direct Printing from a Digital Camera (PictBridge) What Is PictBridge?............................39 PictBridge Printing.............................40 What Can Be Done on This Printer.........................41 Index Printing..............................41 Paper Size..............................41 N-up Layout..............................42 Image Print Size............................42 Exiting PictBridge..............................43 When PictBridge Printing Does Not Work.....................44...
  • Page 5 PCL Menu Parameters..........................65 PS Menu................................68 Changing the PS Menu..........................68 PS Menu Parameters...........................68 Language Menu...............................70 Changing the Language Menu........................70 Language Menu Parameters........................70 6. Monitoring and Configuring the Printer Using Web Image Monitor..........................71 Displaying Top Page............................73 Displaying Top Page of Web Image Monitor...................73 Top Page..............................73 Changing the Interface Language......................74 Checking the System Information........................75...
  • Page 6 Configuring the IPsec Policy........................96 Printing Lists/Reports.............................101 Configuring the Administrator Settings......................102 Configuring the Administrator Password....................102 Resetting the Printer's Settings........................102 Backing Up the Printer's Settings......................103 Restoring the Printer's Settings from a Backup File..................104 Configuring the Energy Saver Mode Settings..................105 Printer Status Notification by E-Mail......................107 Mail Authentication...........................107 SNMP................................109 Reading the Configuration Page........................110...
  • Page 7 Encryption Key Exchange Settings Configuration Flow.................130 Specifying Encryption Key Exchange Settings..................130 Specifying IPsec Settings on the Computer.....................131 Enabling and Disabling IPsec Using the Control Panel................133 Cautions to Take When Using in a Network....................134 Using DHCP...............................134 Using Adobe PageMaker Version 6.0, 6.5, or 7.0...................135 When Using Windows Terminal Service/MetaFrame................136 Operating Environment..........................136 Supported Printer Drivers..........................136...

  • Page 8: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

  • Page 9: Model-Specific Information

    Model-Specific Information This section explains how you can identify the region your printer belongs to. There is a label on the rear of the printer, located in the position shown below. The label contains details that identify the region your printer belongs to. Read the label. CER068 The following information is region-specific.

  • Page 10: Manuals For This Printer

    Manuals for This Printer Read this manual carefully before you use this printer. Refer to the manuals that are relevant to what you want to do with the printer. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...

  • Page 11: List Of Option

    List of Option This section provides a list of option for this printer, and how it is referred to as in this manual. Option List Referred to as Paper Feed Unit TK1010 Paper feed unit • For details about the specifications of this option, see "Specifications", Hardware Guide.

  • Page 13: Preparing For Printing

    1. Preparing for Printing This chapter explains the preparation procedure to use this printer. Confirming the Connection Method This printer supports network and USB connection. Before installing the printer driver, check how the printer is connected. Follow the driver installation procedure that is appropriate to the connection method.

  • Page 14: Usb Connection

    1. Preparing for Printing • For details about how to use this printer as the Windows printing port, see “Installing the Printer Driver When Using the Network Connection (Windows)”, Driver Installation Guide or PostScript 3 Installation Guide. Using as a network printer This printer can be used as the Windows network printer.

  • Page 15: Configuring Option And Paper Settings

    Configuring Option and Paper Settings Configuring Option and Paper Settings Configure the printer driver according to the printer's option and paper settings. • Manage Printers permission is required to change the printer properties in the [Printers] folder. Log on as an Administrators group member to acquire this permission. •...
  • Page 16 1. Preparing for Printing Click [OK] to close the printer properties dialog box.

  • Page 17: Setting Up The Printer Driver

    2. Setting Up the Printer Driver This chapter explains about accessing the printer properties and making the printer settings. Accessing the Printer Properties Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings Making the printer default settings - the [Printers and Faxes] window •...

  • Page 18: Making Printer Settings From An Application

    2. Setting Up the Printer Driver On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the necessary settings, and then click [OK].

  • Page 19: Windows Vista/7 And Windows Server 2008/2008 R2 - Making Printer Settings

    Accessing the Printer Properties Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings Making the printer default settings - the printer properties • To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators group have Manage Printers permission by default.
  • Page 20 2. Setting Up the Printer Driver Click [Printer] in “Hardware and Sound”. • If using Windows 7, click [View devices and printers] in "Hardware and Sound". • If using Windows Server 2008 R2, click [View devices and printers] in "Hardware". Right-click the icon of the printer you want to use, and then click [Printing Preferences...].

  • Page 21: Other Print Operations

    3. Other Print Operations If a Paper Mismatch Occurs Use the form feed function to continue printing when a paper size or paper type error occurred. This function can be performed using the control panel. • If the [Auto Continue] setting under [System] is enabled, the printer ignores the paper type and size settings and prints on whatever paper is loaded.

  • Page 22: Canceling A Print Job

    3. Other Print Operations Canceling a Print Job This section describes how to stop printing from the control panel or computer. Canceling a Print Job Using the Control Panel You can cancel a print job using the control panel, if transferring print job is not completed. Press the [Job Reset] key.

  • Page 23: Printing Confidential Documents

    Printing Confidential Documents Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the printer's control panel. This function prevents unauthorized users from seeing sensitive documents at the printer. •...

  • Page 24: Printing A Locked Print File

    3. Other Print Operations Printing a Locked Print File When there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on the printer's control panel display. Locked Print Job Press OK Use the following procedure to unlock and print the Locked Print file. When the Locked Print message is displayed, press the [OK] key.

  • Page 25: Deleting A Locked Print File

    Printing Confidential Documents • The Locked Print file is automatically erased from the printer's memory when it is printed out, or when the printer's power is turned off. Deleting a Locked Print File When there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on the printer's control panel display.

  • Page 26: Checking Which Locked Print File Jobs Have Been Canceled

    3. Other Print Operations Checking which Locked Print File Jobs Have Been Canceled When a Locked Print job is canceled, the printer automatically records the cancellation in a log. If the printer has created a cancellation log, "Locked Print Job Deleted." will appear on the control panel display.
  • Page 27 Printing Confidential Documents • The printer keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the printer's log is already full, the oldest log will be deleted automatically. • The message "Locked Print Job Deleted." disappears when all log entries are cleared. •...

  • Page 28: Combining Multiple Pages Into Single Page

    3. Other Print Operations Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. •...
  • Page 29 Combining Multiple Pages into Single Page CBK522 CBK528 • Left, then Down CBK527 CBK528 4 Pages per Sheet • Right, then Down...
  • Page 30 3. Other Print Operations CBK523 • Left, then Down CBK524 • Down, then Right CBK525 • Down, then Left CBK526...

  • Page 31: Restricting Printer Functions According To User

    Restricting Printer Functions According to User Restricting Printer Functions According to User You can set the printer to require a user code when someone tries to use certain printer functions. • When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible.
  • Page 32 3. Other Print Operations Under "Available Functions", select [Restrict] for the functions you want to restrict, and then click [Apply]. Select [Do not Restrict] for the functions you do not want to restrict. The user restriction setting is enabled for the selected function. Proceed to the following steps to register users.
  • Page 33 Restricting Printer Functions According to User Type a unique user name in [User Name] using up to 16 alphanumeric characters and a unique user code in [User Code] using up to 8 digits. The user code will be used to authenticate users when they try to use a restricted function. Select the functions you want to make available for the user upon authentication.
  • Page 34 3. Other Print Operations • For details about using Web Image Monitor, see p.71 "Using Web Image Monitor". Deleting user entries This section describes how to delete user entries. Start the Web browser, and access the printer by entering its IP address. Click [Restrict Available Functions].

  • Page 35: When Printer Functions Are Restricted

    When Printer Functions are Restricted When Printer Functions are Restricted When a printer function is restricted, only authorized users are able to use that function. Depending on the restricted function, users will be authenticated from the printer's control panel or in the printer driver.

  • Page 36: Collate

    3. Other Print Operations Collate Use the Collate function to print documents into page-ordered sets. • If the [Ignore Application Collate] check box is cleared, the application's collate settings are applied. Output can be assembled as sets in sequential order. CBK511 •...

  • Page 37: Cover

    Cover Cover Use the Cover function to insert cover sheets using paper in a specified tray. • The cover sheet's size and orientation must be the same as those of the body paper. • For details about printing methods, see the printer driver Help.

  • Page 38: Saving On Toner When Printing

    3. Other Print Operations Saving on Toner When Printing Use the Economy Color function to save on toner. • For details about the setting method, see the printer driver Help.

  • Page 39: Printing A Document Using Only Specific Cmyk Colors

    Printing a Document Using Only Specific CMYK Colors Printing a Document Using Only Specific CMYK Colors When you print a color document, usually the cyan, magenta, yellow, and black colors are used. However, you can choose to use only a specific color or colors when printing. •...

  • Page 40: Watermark

    3. Other Print Operations Watermark Use the Watermark function to print watermark text. • If the watermark size is larger than the paper size, watermarks cannot be printed properly. • For details about the setting method, see the printer driver Help.

  • Page 41: Direct Printing From A Digital Camera (Pictbridge)

    4. Direct Printing from a Digital Camera (PictBridge) This chapter explains how to print directly from a digital camera. What Is PictBridge? You can connect a PictBridge-compatible digital camera to this printer using a USB cable. This allows you to print photographs taken using the digital camera directly by operating the digital camera. CER502 •...

  • Page 42: Pictbridge Printing

    4. Direct Printing from a Digital Camera (PictBridge) PictBridge Printing Use the following procedure to start PictBridge printing on this printer. • Memory overflow errors can occur when printing a high-resolution image. If this happens, reduce the size of the data, and then try the operation again. •...

  • Page 43: What Can Be Done On This Printer

    What Can Be Done on This Printer What Can Be Done on This Printer This printer can perform the following functions using its PictBridge feature. The settings available for these functions are as follows: • Single image printing • Selected image printing •...

  • Page 44: N-Up Layout

    4. Direct Printing from a Digital Camera (PictBridge) • For details about specifying custom sizes, see "Loading Paper", Hardware Guide. N-up Layout Use this function to print 2 or 4 images on the specified paper. • Depending on the digital camera, a form feed may be inserted after one set of images belonging to one type ends.

  • Page 45: Exiting Pictbridge

    Exiting PictBridge Exiting PictBridge Use the following procedure to quit the PictBridge mode. • Do not disconnect the USB cable while data is being sent to the printer. If you do, printing will fail. Check that "Ready" is shown on the screen. Disconnect the USB cable from the printer.

  • Page 46: When Pictbridge Printing Does Not Work

    4. Direct Printing from a Digital Camera (PictBridge) When PictBridge Printing Does Not Work This section explains likely causes and possible solutions for problems that can occur at PictBridge printing. Problem Cause Solution PictBridge is not available. There is a problem with the USB Use the following procedure to connection or the PictBridge check the connection and...
  • Page 47 When PictBridge Printing Does Not Work Problem Cause Solution Printing is disabled. The paper size setting for this Select the paper size setting that tray cannot be printed on the can be printed on the printer. printer.
  • Page 48 4. Direct Printing from a Digital Camera (PictBridge)

  • Page 49: Making Printer Settings Using The Control Panel

    5. Making Printer Settings Using the Control Panel This chapter explains the menu displayed on the control panel and how to change the printer's settings. Menu Chart This section explains how to change the default settings of the printer and provides information about the parameters included in each menu.
  • Page 50 5. Making Printer Settings Using the Control Panel Sub Paper Size Duplex Blank Pg. Print Energy Saver 1 Energy Saver 2 B&W Page Detect Restore Default Prt. Err.Report BW Prt Priority Host Interface Timeout:LockPrt Timeout: USB Timeout: NW Network Setting Fixed USB Port PCL Menu Orientation...
  • Page 51 Menu Chart Resolution PS Menu Resolution Color Profile Language English French German Italian Spanish Dutch Swedish Norwegian Danish Finnish Portuguese...

  • Page 52: Paper Input Menu

    5. Making Printer Settings Using the Control Panel Paper Input Menu This section explains about paper settings on the Paper Input menu such as paper sizes and types on each tray. Changing the Paper Input Menu Use the following procedure to change the tray priority. Press the [Menu] key.
  • Page 53 Paper Input Menu • A4, B5 JIS, A5, 8 1/2 x 14, 8 1/2 x 11, 7 1/4 x 10 1/2, 8 x 13, 8 1/2 x 13, 8 1/4 x 13, 16K, Custom Size, 4 1/8 x 9 1/2, 3 7/8 x 7 1/2, C5 Env, C6 Env, DL Env, 5 1/2 x 8 1/2, B6 JIS, A6 Paper Size: Tray 2 Specifies the paper size for tray 2.
  • Page 54 5. Making Printer Settings Using the Control Panel [Tray 2] appears only when the optional paper feed unit is installed. Default: [Tray 1] • Tray 1 • Tray 2 Bypass Priority Specifies how print jobs using the bypass tray are handled. Default: [Machine Setting] •...

  • Page 55: List/Test Print Menu

    List/Test Print Menu List/Test Print Menu You can print lists of configurations on printer or the paper printings. Also, you can check the types and characters of all the printable fonts. Printing the Configuration Page Use the following procedure to print the configuration page. •...

  • Page 56: List/Test Print Menu Parameters

    5. Making Printer Settings Using the Control Panel List/Test Print Menu Parameters This section explains about parameter that can be set on the List/Test Print menu. Config. Page Prints the current configurations and general information of the printer. Menu List Prints the menu list showing all available menus.

  • Page 57: Maintenance Menu

    Maintenance Menu Maintenance Menu You can adjust the color registration or specify the toner near-end notification timing. Adjusting the Color Registration After moving the printer, printing on thick paper, or printing repeatedly for some time, color degradation may occur. By performing color registration adjustment, you can restore optimum print quality. If documents show color degradation after the printer is moved, perform automatic color adjustment.
  • Page 58 5. Making Printer Settings Using the Control Panel • Normal A low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 200. • Notify Later A low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 100.

  • Page 59: System Menu

    System Menu System Menu You can set basic functions required to use the printer. The printer can be used on factory default, but the configuration can be changed depending on the condition of the user. The changed condition holds even if the printer is turned off. Changing the System Menu Use the following procedure to change the settings for Energy Saver timer.
  • Page 60 5. Making Printer Settings Using the Control Panel Auto Continue Sets the printer to ignore an error with paper size or type and continue printing. The printing stops temporarily when an error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.
  • Page 61 System Menu Energy Saver 1 Sets the printer to enter Energy Saver mode 1 if the printer has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.

  • Page 62: Host Interface Menu

    5. Making Printer Settings Using the Control Panel Host Interface Menu You can set configurations about network connections and communication. The changed configuration holds even if the printer is turned off. Changing the Host Interface Menu Use the following procedure to change the network settings. Press the [Menu] key.

  • Page 63: Host Interface Menu Parameters

    Host Interface Menu Host Interface Menu Parameters This section explains parameters that can be set on the Host Interface menu. Timeout:LockPrt Specifies how many seconds the printer holds a new Locked Print file, when the printer cannot store any more Locked Print files. Within this time, you can print or delete the new Locked Print file. You can also print or delete an existing Locked Print file so that the new Locked Print file can be stored in the printer.
  • Page 64 5. Making Printer Settings Using the Control Panel • IPsec Selects whether to enable or disable IPsec. Default: [Off] • Off • On • MAC Address Check the MAC address. • IPv4 Config. • DHCP Selects whether to set the IPv4 address, subnet mask, and default gateway address automatically or manually.
  • Page 65 Host Interface Menu Displays the IP address acquisition method. • DHCP • Auto IP • Manual Config. • Default IP • IPv6 Config. • IPv6 Selects whether to enable or disable IPv6. Default: [On] • On • Off • IP Ad. (DHCP) Displays the IPv6 address obtained from a DHCP server.
  • Page 66 5. Making Printer Settings Using the Control Panel • Off • On Fixed USB Port Specifies whether the same printer driver can be used for multiple printers or not under USB connection. Default: [Off] • On The same printer driver you have installed in your computer can be used with any printer other than the one originally used for installation, if the printer is of the same model.

  • Page 67: Pcl Menu

    PCL Menu PCL Menu You can set conditions when using PCL for printing. Changing the PCL Menu Use the following procedure to change the settings for orientation. Press the [Menu] key. CER408 The menu screen appears. Press the [ ][ ] keys to select [PCL Menu], and then press the [OK] key. Press the [ ][ ] keys to select [Orientation], and then press the [OK] key.
  • Page 68 5. Making Printer Settings Using the Control Panel Default: Font Number Specifies the ID of the default font you want to use between 0 and 89. Default: "0" Point Size Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25 increments.
  • Page 69 PCL Menu • On Resolution Specifies the print resolution in dots per inch. Default: [600 x 600 1Bit] • 600 x 600 1Bit • 600 x 600 2Bit • 600 x 600 4Bit...

  • Page 70: Ps Menu

    5. Making Printer Settings Using the Control Panel PS Menu You can set conditions when using PostScript for printing. Changing the PS Menu Use the following procedure to change the settings for resolution. Press the [Menu] key. CER408 The menu screen appears. Press the [ ][ ] keys to select [PS Menu], and then press the [OK] key.
  • Page 71 PS Menu Color Profile Specifies the color profile. Default: [Solid Color] • Solid Color • Photographic • Off • Presentation...

  • Page 72: Language Menu

    5. Making Printer Settings Using the Control Panel Language Menu You can set language displayed on the menu. Changing the Language Menu Use the following procedure to change the language. Press the [Menu] key. CER408 The menu screen appears. Press the [ ][ ] keys to select [Language], and then press the [OK] key. Press the [ ][ ] keys to select the language, and then press the [OK] key.

  • Page 73: Monitoring And Configuring The Printer

    6. Monitoring and Configuring the Printer This chapter explains how to use Web Image Monitor to monitor the printer or change its settings. Using Web Image Monitor Using Web Image Monitor, you can check the printer status and change settings. Available operations The following operations can be remotely performed using Web Image Monitor on a computer: •...
  • Page 74 6. Monitoring and Configuring the Printer • The previous page may not appear even after the back button of the Web browser is clicked. If this happens, click the refresh button of the Web browser. • Updating the printer information is not automatically performed. Click [Refresh] in the main area to update the printer information.

  • Page 75: Displaying Top Page

    Displaying Top Page Displaying Top Page This section explains how to display Web Image Monitor and its Top Page. Displaying Top Page of Web Image Monitor Start your Web browser. Enter “http://(printer's address)/” in the address bar of the Web browser. Top Page of Web Image Monitor appears.

  • Page 76: Changing The Interface Language

    6. Monitoring and Configuring the Printer 1. Menu area If you select menu, its content will be shown on the work area, or the sub area. 2. Tab area Contains menus for the Status and Counter modes and tabs for switching between them. 3.

  • Page 77: Checking The System Information

    Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains the following tabs: [Status], [Counter], and [Machine Information]. Checking the Status Information Click the [Status] tab on the main page to display system information, paper tray status and toner levels.

  • Page 78: Checking The Counter Information

    6. Monitoring and Configuring the Printer Item Description Waste Toner Bottle Shows the remaining life of the waste toner bottle, as "Status OK", "Almost Full" or "Full". Intermediate Transfer Shows the remaining life of the transfer unit, as "Status OK", "Replacement Unit Required Soon"...
  • Page 79 Checking the System Information Machine Counter Item Description Machine Counter Shows the following for pages printed, including lists/reports: • Total number of pages • Number of color pages • Number of black-and-white pages Black Shows the following for pages printed, including lists/reports: •...

  • Page 80: Checking The Machine Information

    6. Monitoring and Configuring the Printer Economy Color Prints Item Description Economy Color Prints Shows the pages printed in Economy Color Printing mode. (Color) Black Shows the following for pages printed in Economy Color Printing mode: • Accumulated value of black toner A4 page coverage (in percent) •...
  • Page 81 Checking the System Information Machine Information Item Description Firmware Version Shows the version of firmware installed on the printer. Engine FW Version Shows the version of firmware for the printer engine. PCL Version Shows the version of the PCL interpreter. PS Version Shows the version of the PS interpreter.

  • Page 82: Configuring The System Settings

    6. Monitoring and Configuring the Printer Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Tray Paper Settings], [I/O Timeout], and [B&W Print Priority]. Configuring the Paper Settings Click the [Tray Paper Settings] tab on the system settings page to configure the paper settings.
  • Page 83 Configuring the System Settings Item Description Paper Type Select the paper type for tray 2 from the following: [Thin Paper (60-65g/m2)], [Plain Paper (66-74g/m2)], [Middle Thick Paper (75-90g/m2)], [Thick Paper 1 (91-105g/m2)], [Recycled Paper], [Color Paper], [Letterhead], [Preprinted Paper], [Prepunched Paper] Bypass Tray Item Description...

  • Page 84: Configuring I/O Timeout Settings

    6. Monitoring and Configuring the Printer Bypass Tray Setting Priority Item Description Bypass Tray Setting Select how print jobs using the bypass tray are handled. Priority • [System Settings] The printer prints all print jobs according to the printer's settings. An error will occur if the paper size/type settings of the printer and printer driver do not match.

  • Page 85: Configuring The Black-And-White Print Priority Settings

    Configuring the System Settings I/O Timeout Item Description Fixed USB Port Specifies whether the same printer driver can be used for multiple printers or not under USB connection. If this setting is enabled, the same printer driver you have installed in your computer can be used with any printer other than the one originally used for installation, if the printer is of the same model.
  • Page 86 6. Monitoring and Configuring the Printer B&W Print Priority Item Description B&W Print Priority Enable this setting to suppress the consumption of color toner when printing black-and-white pages. Also, amount of color toner consumed during warm-up time for maintenance will also be lowered.

  • Page 87: Restricting Printer Functions According To User

    Restricting Printer Functions According to User Restricting Printer Functions According to User You can set the printer to require a user code when someone tries to use certain printer functions. • When print jobs are restricted, you can only authenticate through the PCL printer driver. Printing from the PostScript 3 printer driver will not be possible.

  • Page 88: Configuring The Network Settings

    6. Monitoring and Configuring the Printer Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], and [POP3]. Checking the Network Status Click the [Network Status] tab on the network settings page to display network information.

  • Page 89: Configuring The Ipv6 Settings

    Configuring the Network Settings Item Description Gateway Enter the IPv4 address of the network gateway. Configuring the IPv6 Settings Click the [IPv6 Configuration] tab on the network settings page to configure the IPv6 settings. IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the printer is currently in use in an IPv6 environment.

  • Page 90: Configuring The Network Application Settings

    6. Monitoring and Configuring the Printer Item Description Link-local Address Displays the link local address of the printer. The link local address is an address that is valid only inside the local network (local segment). Manual Configuration Enter the printer's IPv6 address. Can contain up to 39 characters. Address Prefix Length Enter the prefix length using a value between 0 and 128.

  • Page 91: Configuring The Dns Settings

    Configuring the Network Settings Item Description Select to enable network printing using LPR/LPD (via TCP port 515). mDNS Setting Item Description mDNS Select to enable Multicast DNS (via UDP port 5353). If disabled, the item below cannot be configured. Printer Name Enter the name of the printer.

  • Page 92: Configuring The Auto E-Mail Notification Settings

    6. Monitoring and Configuring the Printer Item Description IPv6 DNS Method Select whether to specify the domain server manually or have the printer obtain its DNS information automatically. When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server], [Secondary IPv6 DNS Server], and [IPv6 Domain Name] below become unavailable.

  • Page 93: Configuring The Snmp Settings

    Configuring the Network Settings E-mail Notification 1/E-mail Notification 2 Item Description Display Name Enter a sender name for alert e-mail. Can contain up to 32 characters. E-mail Address Enter the address of the recipient of the alert email. Can contain up to 64 characters.

  • Page 94: Configuring The Smtp Settings

    6. Monitoring and Configuring the Printer Trap Item Description Target Trap Select whether to enable the printer to send traps to the management host (NMS). When set to [Inactive], [SNMP Management Host 1] and [SNMP Management Host 2] below become unavailable. SNMP Management Enter the IP address or host name of a management host.

  • Page 95: Configuring The Pop3 Settings

    Configuring the Network Settings SMTP Item Description Primary SMTP Server Enter the IP address or host name of the SMTP server. Can contain up to 64 characters. Port No. Enter the port number for SMTP (1 to 65535). Authentication Method Select an authentication method from the following: •...
  • Page 96 6. Monitoring and Configuring the Printer POP3 Settings Item Description POP3 Server Enter the IP address or host name of the POP3 server for authentication. The POP3 server specified here will be used for [POP before SMTP]. Can contain up to 64 characters. User Account Enter the user name for logging in to the POP3 server.

  • Page 97: Configuring The Ipsec Settings

    Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. Configuring the IPsec Global Settings Click the [IPsec Global Settings] tab on the IPsec settings page to configure the IPsec global settings.

  • Page 98: Configuring The Ipsec Policy

    6. Monitoring and Configuring the Printer • For details about which ICMP message types will be bypassed when setting [All ICMP Bypass] to [Inactive], see Web Image Monitor Help. Configuring the IPsec Policy Click the [IPsec Policy List] tab on the IPsec settings page to display the list of the registered IPsec policies.
  • Page 99 Configuring the IPsec Settings IP Policy Settings Item Description Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the position of the policy in the IPsec Policy List. Policy searching is performed according to the order of the list. If the number you specify is already assigned to another policy, the policy you are configuring will take the number of the earlier policy, and the earlier policy and any subsequent policies will be renumbered accordingly.
  • Page 100 6. Monitoring and Configuring the Printer Item Description Action Specify how the IP packets are processed from the following: • [Allow]: IP packets are both sent and received without IPsec applied to them. • [Drop]: IP packets are discarded. • [Require Security]: IPsec is applied to IP packets that are both sent and received.
  • Page 101 Configuring the IPsec Settings Item Description Authentication Specify the authentication algorithm to be applied when [ESP] is selected Algorithm for ESP for [Security Protocol] from the following: [MD5], [SHA1] Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume.
  • Page 102 6. Monitoring and Configuring the Printer • For details about IPsec, see p.128 "Transmission Using IPsec".

  • Page 103: Printing Lists/Reports

    Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the printer and its current configuration. Test Page Prints a test page for checking the printing condition.

  • Page 104: Configuring The Administrator Settings

    6. Monitoring and Configuring the Printer Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], and [Energy Saver Mode]. Configuring the Administrator Password Click the [Administrator] tab on the administrator settings page to configure the administrator password.

  • Page 105: Backing Up The Printer's Settings

    Configuring the Administrator Settings Reset Settings Item Description Reset Network Settings Select to restore network settings to their defaults. Reset Menu Settings Select to restore settings that are not related to the network. Reset Settings of Select to clear the user restriction settings. Available Functions Reset IPsec Settings Select to clear the IP security settings.

  • Page 106: Restoring The Printer's Settings From A Backup File

    6. Monitoring and Configuring the Printer Item Description Back up Settings of Backs up user restriction settings to a file. Available Functions Back up IPsec Settings Backs up the IP security settings to a file. Follow the procedure below to create configuration backup files. Select the radio button for the type of data you wish to back up.

  • Page 107: Configuring The Energy Saver Mode Settings

    Configuring the Administrator Settings Restore Setting Item Description File to Restore Enter the path and name of the file to restore, or click [Browse] to select the file. Follow the procedure below to restore configuration backup files. Click [Browse]. Navigate to the directory containing the backup file to restore. Select the backup file, and click [Open].
  • Page 108 6. Monitoring and Configuring the Printer Energy Saver Mode Item Description Energy Saver Mode 1 Select [Active] to set the printer to enter Energy Saver mode 1 if the printer has been idle for about 30 seconds. It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2.

  • Page 109: Printer Status Notification By E-Mail

    Printer Status Notification by E-Mail Printer Status Notification by E-Mail Whenever a toner cartridge becomes empty or paper is jammed, an e-mail alert is issued to the registered addresses to notify the printer status. • This function is available only if you are using this printer in a network environment. •...
  • Page 110 6. Monitoring and Configuring the Printer Use the following procedure to specify SMTP authentication. Start the Web browser, and access the printer by entering its IP address. In the menu area, click [Network Settings]. The "Network Settings" page appears. Click the [SMTP] tab. Make the following settings: •...

  • Page 111: Snmp

    SNMP SNMP You can use the SNMP manager to obtain information about the printer. The SNMP agent operating on UDP is built into the Ethernet board that is installed in this printer. • If you change the printer's community name, use Web Image Monitor to change the computer's settings accordingly.

  • Page 112: Reading The Configuration Page

    6. Monitoring and Configuring the Printer Reading the Configuration Page The configuration page contains the information shown below. System Reference • Machine ID Shows the serial number assigned to the printer by the manufacturer. • Total Memory Shows the total amount of memory installed on the printer. •...
  • Page 113 Reading the Configuration Page Interface Information Shows interface information. Counter List Shows counter information. Error Log Shows the error log. IPv6 Configuration Shows the IPv6 settings. For details, see “Host Interface Menu”. • The configuration page can be printed using the control panel or Web Image Monitor. For details, see "Printing the Configuration Page"...
  • Page 114 6. Monitoring and Configuring the Printer...

  • Page 115: Using A Print Server

    7. Using a Print Server This chapter explains how to configure this printer to work as a network printer. Preparing Print Server This section explains how to configure this printer as a Windows network printer. The printer is configured to enable network clients to use it. •...
  • Page 116 7. Using a Print Server...

  • Page 117: Special Operations Under Windows

    8. Special Operations under Windows Printing Files Directly from Windows You can print files directly using Windows commands; "lpr" or "ftp". Setup Use the following procedure to make network environment settings. Enable TCP/IP using the control panel, and then set up the printer’s network environment about TCP/IP including IP addresses.

  • Page 118: Printing Commands

    8. Special Operations under Windows • For details about printing configuration page using the control panel, see p.53 "Printing the Configuration Page". • For details about printing configuration page using Web Image Monitor, see p.101 "Printing Lists/ Reports". In other cases Add the IPv4 address and host name of the network printer to the hosts file on the computer used for printing.
  • Page 119 Printing Files Directly from Windows • The "option” specified in a command is an intrinsic printer option and its syntax is similar to printing from UNIX. When specifying a printer by an IP address c:\> lpr -Sprinter's IP address -Pprinter name [-ol] \pass name\file name When specifying a printer by host name instead of an IP address c:\>...
  • Page 120 8. Special Operations under Windows Quit ftp. ftp> bye • “=”, “,”, “_”, and “;”cannot be used for file names. File names will be read as option strings. • For “mput” command, option can not be defined. • For “mput” command, “*” and “?” can be used as wild cards in file names. •...

  • Page 121: Mac Os X Configuration

    9. Mac OS X Configuration This chapter explains how to use this printer under Mac OS X. The example procedures in this chapter explain configuration under Mac OS X 10.4. The procedure might be different according to the version of OS. Setting Up the PPD File Start [Printer Setup Utility].

  • Page 122: Setting Up Options

    9. Mac OS X Configuration Setting Up Options Use this procedure to configure the printer's options. From the Apple menu, select [System Preferences...]. Under "Hardware", click [Print & Fax]. Select the printer from "Printer", and then click [Printer Setup...]. In the [Printer Info] dialog box, select [Installable Options] from the list. Check the tray 2 configuration, and then click [Apply Changes].

  • Page 123: Setting Up For Printing

    Setting Up for Printing Setting Up for Printing Use the following procedures to configure the printer. Making Paper Settings from an Application Open the file you want to print. On the [File] menu, click [Page Setup...]. Check that the printer you want to use is displayed in [Format for], and then select the paper size you want to use in [Paper Size].

  • Page 124: Canceling A Print Job From The Computer

    9. Mac OS X Configuration Canceling a Print Job from the Computer From the Apple menu, select [System Preferences...]. Under "Hardware", click [Print & Fax]. Double-click the printer from "Printer". Select the print job you want to cancel, and then click [Delete]. •...

  • Page 125: Using Postscript 3

    Using PostScript 3 Using PostScript 3 Use the PostScript 3 driver to print files. You can use the following functions if [Printer Features] is selected in the [Print] dialog: Paper Type Use this function to select the paper type. In the [Feature Sets] list, select [Paper Type], and then, in the [Media Type] list, select the paper type you want to use for printing.
  • Page 126 9. Mac OS X Configuration Color/ Black and White Use this function to specify whether the document is printed in color or black and white. In the [Feature Sets] list, select [Toner 1], and then, in the [Color/ Black and White] list, select the toner color.
  • Page 127 Using PostScript 3 You can select the following text: • CONFIDENTIAL • TOP SECRET • COPY • DRAFT • FINAL • FILE COPY • PROOF Watermark Font Size (points) Use this function to select the watermark font size. In the [Feature Sets] list, select [Watermark Text], and then, select the watermark font size in the list. Watermark Font Typeface Use this function to select the watermark font typeface.
  • Page 128 9. Mac OS X Configuration...

  • Page 129: 10. Appendix

    10. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this printer that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings.

  • Page 130: Transmission Using Ipsec

    10. Appendix Transmission Using IPsec For securer communications, this printer supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The printer uses encryption key exchange to create a shared key for both sender and receiver. To achieve even higher security, you can also renew the shared key on a validity period basis.

  • Page 131: Security Association

    Transmission Using IPsec AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically.

  • Page 132: Encryption Key Exchange Settings Configuration Flow

    10. Appendix Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Printer 1. Set the IPsec settings on Web Image Monitor. 1. Set the same IPsec settings as the printer on PC. 2.

  • Page 133: Specifying Ipsec Settings On The Computer

    Transmission Using IPsec Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the printer. Setting methods differ according to the computer's operating system. The following procedure is based on Windows XP in an IPv4 environment as an example.
  • Page 134 10. Appendix Select "My IP Address" in "Source address", and then click [Next]. Select "A specific IP Address" in "Destination address", enter the printer's IP address, and then click [Next]. For the IPsec protocol type, select "Any", and then click [Next]. Click [Finish].

  • Page 135: Enabling And Disabling Ipsec Using The Control Panel

    Transmission Using IPsec [58] as the protocol number for the "Other" target protocol type, and then set [Negotiate security] to [Permit]. Click [OK]. Click [Close]. The new IP security policy (IPsec settings) is specified. Select the security policy that you have just created, right click on it, and then click [Assign].

  • Page 136: Cautions To Take When Using In A Network

    10. Appendix Cautions to Take When Using in a Network Using DHCP You can use this printer in a DHCP environment. • Supported DHCP servers are those which are included with Windows Server 2003/2003 R2/2008/2008 R2. • DHCP relay-agent is not supported. If you use DHCP relay-agent on a network via ISDN, it will result in increased line charges.

  • Page 137: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Using Adobe PageMaker Version 6.0, 6.5, or Under Windows operating system environment with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the ".ppd" extension in the folder “DRIVERS\PS\XP_VISTA\(Language)\DISK1\”...

  • Page 138: When Using Windows Terminal Service/Metaframe

    10. Appendix When Using Windows Terminal Service/ MetaFrame The following explains how to use Windows Terminal Service and MetaFrame. Operating Environment The following operating systems and MetaFrame versions are supported. Windows Server 2003/2003 R2 • MetaFrame XP 1.0 FR3 • MetaFrame Presentation Server 3.0 •...
  • Page 139 When Using Windows Terminal Service/MetaFrame • If a print error occurs on the MetaFrame XP 1.0 SP1/FR1 and the print job or a printer created in [Auto-creating client printers] cannot be deleted, we recommend making settings in [Delete unfinished print jobs] in the registry. For details, see the Readme file provided with MetaFrame.

  • Page 140: Copyright Information About Installed Applications

    10. Appendix Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the...

  • Page 141: Trademarks

    Trademarks Trademarks Acrobat, Adobe, PageMaker, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Bonjour, Macintosh, Mac OS, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.
  • Page 142 10. Appendix ® ® Microsoft Windows 7 Professional ® ® Microsoft Windows 7 Ultimate ® ® Microsoft Windows 7 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ®...

  • Page 143: Index

    INDEX Economy color counter......... Encryption............100baseTX............Encryption key exchange........10baseT..............Energy saver timer..........Ethernet..............expat..............Adjusting..............Adobe PageMaker..........Alert message settings........... Form feed............... Authentication............ftp................AutoNet..............General status............Bidirectional communication Windows................Bypass tray setting priority........High humidity............Host Interface............Host name............Collate..............
  • Page 144 Machine counter........... Machine information..........SA................. Maintenance Menu..........Saving toner............Manuals for this printer........... Service call............mDNS setting............SMTP authentication........... Menu..............SMTP settings............MetaFrame............SNMP..............Model-specific information........SNMP settings............Sort................. Specific color printing........... Network application..........Standard TCP/IP........... Network connection..........Status information..........Network environment.........
  • Page 145 MEMO...
  • Page 146 MEMO M096...
  • Page 147 © 2011...
  • Page 148 M096-8606A...

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