Text Formats - Xerox DocuMate 3460 User Manual

Right-click on the PDF format icon to change the image quality or select the option to make the
scanned PDF file PDF-A compliant.
PDF—the *.pdf (portable document format) image format is often used to create images of text pages.
The image compression of PDF files creates relatively small file sizes when scanning multiple page files in
color. While the TIFF image format also supports multiple page files, when scanning in color the TIFF
files are often too large to be transferred electronically. The PDF file format is often used for posting mul-
tiple page files to websites, sending via email, and permanent storage. As with the JPG file format, you
can change the PDF quality to reduce the file size or improve the image quality.
Adobe® Reader®, or other PDF viewer software, must be installed on your computer for you to to view
PDF files.
Using PDF-A when scanning as PDF, means the files are compliant with the ISO-19005-1 standard for
permanent archival of electronic documents. More information about this standard can be found at
www.pdfa.org
.
To select a PDF file size:
1. Select PDF as the page format.
2. Right-click on the PDF icon.
A menu opens.
3. Choose the file size/image quality option for your scanned images.
Minimize Size—Smallest file size, lowest image quality.
Normal—Medium file size, some loss of image quality.
Maximize Quality—Largest file size, minimal loss of image quality.
Your selection pertains only to the button currently selected on the One Touch Properties window.
Other buttons that have PDF selected as the file format are not affected, so you can set the PDF
file size/image quality independently for each button.
4. Click OK or Apply on the One Touch Properties window.

Text Formats

Selecting the text format option also selects OCR processing as an automatic step for scanning.
Therefore, when you scan a document with the text format selected, the text portions of the document
are automatically converted to editable text.
Select a text format for documents with text or numbers, such as a business letter, report, or
spreadsheet. The text format icon has several file formats available, depending on the Destination
Application you select.
68 Xerox DocuMate 3460
User's Guide