Version 3.2 January 2008 Xerox 4590 Enterprise Printing Systems Xerox 4110 Enterprise Printing Systems System Administration Guide...
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1. O ve r v i ew Tools KEY POINT: The User Interface (UI) screens shown in this guide may or may not reflect the screens displayed on your system. The UI screens are a representation of the type of screens that may be seen on your particular system and vary from system to system and from marketplace to marketplace.
1. O v e r v ie w Power on/off Switch the power on before operating the machine. After the power is on, the machine will take about 5 minutes to warm up before you can start printing. Turn the machine off at the end of the day or when it is not in use for a long period of time.
1. O ve r v i ew Powering off CAUTION: Switching the machine off may cause loss of data being processed. Before turning the power off, make sure that all print jobs have completely finished and that the Online indicator is not lit. KEY POINT: Never turn the power off while data is either being received or when jobs are being printed.
1. O v e r v ie w Switch off the main power switch on the back of the machine. From the DocuSP Controller window, select [System: Shutdown] to shut down the DocuSP Controller. At the machine, switch the main power switch on the back of the machine to on.
1. O ve r v i ew Changing the Power Saver mode time interval To set and activate the Power Saver feature, refer to the Auto Power Saver section of Chapter 5. Exiting the Power Saver mode The machine exits Power Saver mode when one of the following occurs: •...
1. O v e r v ie w System Administrator Mode As system administrator, you will need to perform administrative tasks on the machine such as configuring the system and changing system settings. To do so you must first enter the System Administration mode.
1. O ve r v i ew 1- 8 X e r ox 4 5 90 E P S /4 11 0 E P S Sy s t em A d m in i s tr a t io n G ui d e...
2. I n stal l a ti o n KEY POINT: For details on setting up the connection between the client workstation and DocuSP Controller, refer to the DocuSP Controller customer documentation. Installing the network cable This section describes the installation procedure for the network Ethernet connection.
Computer operations Overview of features Print driver In order to print from your computer, a print driver must be installed on the computer for each operating system. This includes both PCL and PostScript print drivers that enable the following job types: •...
3. C om p ut e r o p e r a ti o ns Main print features To learn about print features, click Help in the print driver screen and refer to the online help. For information about how to print, refer to “Printing”...
3 . Co m pu te r o per a t io n s Printing This section describes print procedures. Print procedures vary depending on the application software you are using. For more information, refer to the documentation provided with each application. To learn about print features, click Help in the print driver screen and refer to the online help.
3. C om p ut e r o p e r a ti o ns 3- 4 X e r ox 4 5 90 E P S /4 11 0 E P S Sy s t em A d m in i s tr a t io n G ui d e...
Setups The machine has factory default (initial) settings which can be customized. This chapter describes how to change these values for common system settings and print settings in the System Administration mode. X er o x 4 5 90 EP S / 4110 EP S S y s te m A dm i n is t r a ti o n G ui d e...
4. S e tu ps System settings procedure This section describes the basic procedure for changing system settings. To make or change the system settings, it is necessary to be in System Administration mode and use the System Settings screen. Enter the System Administration Mode by pressing the Log In/Out button.
4 . S e t ups Select Confirm. From the System Administrator Menu, select System Settings. • User Mode: While still in System Administration mode, you can still carry out normal operations. NOTE: To exit a mode entered from User Mode, press the Log In/Out button, and then from the Log In screen, select Cancel.
4. S e tu ps From the System Settings screen, select an item to be set. For the items that can be selected in the system settings, refer to “System settings menu list” in this chapter. Set any feature. After setting the feature, select Save. Exit the System Administration Mode: a.
4 . S e t ups System settings From System Settings, you can set or change the initial values. These settings relate to the machine itself such as machine clock, Common Settings: audio tones, and maintenance/diagnostics. For more information, refer to “Common settings” in this chapter. Not applicable to this product.
4. S e tu ps System Administrator settings You can set the system administrator ID and system administrator password used to enter System Administration mode. For more information, refer to “System Administrator settings” in this chapter. Login Setup/Auditron Administration KEY POINT: The Auditron Administration feature, which is shown on the screen below, is not functional on the User Interface and is not available for this product.
4 . S e t ups How to enter text or numbers During operations, a screen sometimes appears for the entry of text. This section describes how to enter text using the screen keyboard. The following characters can be entered: numbers, letters, and symbols.
4. S e tu ps Common settings In Common Settings, you select default settings that affect the machine itself. The following settings can be made and are detailed in the sections that follow: • Machine clock/timers • Audio tones • Screen defaults •...
4 . S e t ups Select the item to be set. Machine clock/timers You can set the clock time, or the timer interval until power saving or reset features take effect. From the Common Settings screen, select Machine Clock/Timers. Select the item to be set or changed.
4. S e tu ps Select , or the numeric keypad to enter a numeric quantity. NOTE: Depending on the item, entry with the numeric keypad may not always be possible. Select Save. Date Set the date and date format in the system clock of the machine. The date set here is printed on lists and reports.
4 . S e t ups Time Set the time in the system clock of the machine, using 12-hour or 24-hour representation. The time set here is printed on lists and reports. From the Machine Clock/Timers screen, select Time, and select Change Settings.
4. S e tu ps NTP time synchronization You can get the time from a time server (NTP: Network Time Protocol), to synchronize the machine to the time server time. From the Machine Clock/Timers screen, select NTP Time Synchronization, and select Change Settings. Select On or Off.
4 . S e t ups Connection interval Select the time interval at which a connection is made to the time server. Select an interval from 1 to 500 hours, in increments of one hour. From the Machine/Clock Timers screen, select Connection Interval, and select Change Settings.
4. S e tu ps Auto clear If a given time period elapses with no operation, the machine automatically returns to the initial screen. Set a period from 1 to 4 minutes, in intervals of 1 minute. To cancel the setting, select the Cancel button to delete any selections made on this screen.
4 . S e t ups Auto job release If an error occurs during a print job, you can set the time that elapses until the current job is automatically cleared, and thereby enables the completion of the next job. Errors that may occur include a paper jam, the machine runs out of hard disk space, etc.
4. S e tu ps Auto print Set the time from the end of the print job until the execution of the next print job. Set the value from 1 to 240 seconds, in one second increments. If you select Off, once the machine is ready, printing can start immediately.
4 . S e t ups Auto power saver This machine provides a Power Saver mode used to reduce power consumption when the machine is inactive. In power saving mode, there is a Low Power mode and a Sleep mode. When the set time has elapsed, these modes are switched to in the following sequence: Last operation on the machine Low Power mode...
4. S e tu ps Time zone Set the time difference from the Greenwich Mean Time (GMT) in the system. From the Machine Clock/Timers screen, select Time Zone and then select Change Settings. Use the to set the time difference from Greenwich Mean Time (GMT).
4 . S e t ups daylight savings begins and ends. Select Save to save the settings and return to the previous window. Audio tones Select whether or not to sound an alarm, for example when a job ends or there is a fault. From the Common Settings screen, select Audio Tones.
4. S e tu ps Select the desired setting for the specific Audio Tone feature. Select the volume level that sounds when a button displayed on Control Panel Select Tone the screen is correctly selected. Select from Loud, Normal, and Soft.
4 . S e t ups Select the volume level that sounds when there is an error Fault Tone termination. Select from Loud, Normal, and Soft. To disable the sound, select Off. Select the volume level that sounds when the automatic clear Auto Clear Alert Tone feature is enabled and it is 5 seconds before the machine automatically returns to the initial screen.
4. S e tu ps Screen defaults Set the initial screen display when the power is turned on. From the Common Settings screen, select Screen Defaults. From the Screen Defaults window that displays, select the Default Language. Select the item to be set or changed. Select Change Settings.
4 . S e t ups Paper tray settings Set the items relating to the paper and trays, including the types of paper loaded in each tray, the priority order of the trays, the priority order of the paper types, custom paper information, and more. NOTE: Paper tray settings can be programmed at either the DocuSP Controller or through the user interface on the printer.
4. S e tu ps Custom paper name You can set a custom name for paper 1-5. A maximum of twelve characters can be entered for each custom paper name. For example, use the name “Color” for colored paper. For information about entering text, refer to “Entering text” in this chapter.
4 . S e t ups The Keyboard screen opens. Enter the desired name for Custom Paper 1. Select Save to save the name and return to the previous screen. If desired, repeat Steps 1-5 for the other custom paper names. Select Close to return to the Paper Tray Settings screen.
4. S e tu ps Select Paper Size or Paper Type. Standard-sized paper that is loaded into trays 3, 4, 6, and 7 is Paper Size automatically detected. However, when a nonstandard size is loaded, it is necessary to specify the width and height. KEY POINT: Depending on the paper size, the guide lever may not fit, and this may cause paper jams or other errors.
4 . S e t ups Standard-sized paper loaded in trays 3, 4, 6, and 7 is Auto Size Detect automatically detected. When setting a non-standard size for trays 3 and 4, set the size in Variable Size the X (horizontal) direction within the range of 182-488 mm (7.2- 19.21 in.) and in the Y (vertical) direction within the range 148-330 mm (5.5-13 in.) in 1 mm increments.
4. S e tu ps Select the desired Paper Type for this specific tray. For this procedure, Tray 4 is shown. NOTE: Select to display the previous screen and select display the next screen. Select Save to save the Paper Type and return to the previous screen.
4 . S e t ups Customize paper color screen Indicate whether the paper color feature will display on the Paper Tray Attributes screen. From the Paper Tray Settings screen, select Paper Tray Attributes. The Paper Color screen displays. Select whether to display the paper color by using Enabled or Disabled.
4. S e tu ps Paper tray attributes during loading When a paper tray is removed from the machine and then replaced, the selection made on this screen determines whether or not the tray change is displayed on the UI. From the Paper Tray Settings screen, select the Paper Tray Attributes During Loading.
4 . S e t ups Paper tray priority Set the paper tray priority sequence for automatic tray selection. Automatic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for printing. You can select paper trays 1-4 and 6 and 7. Tray 5 (Bypass) cannot be selected.
4. S e tu ps Paper type priority Set the paper type priority sequence for automatic tray selection. Automatic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for printing. You can select from a variety of paper types including bond paper, plain paper, recycled paper, side 2 paper, etc.
4 . S e t ups Select the priority sequence for this paper type. Select Save to save the setting and to return to the Paper Type Priority screen. Select Close to return to the Paper Tray Settings screen. Auto tray switching Choose the auto tray switching method and how to print mixed size documents.
4. S e tu ps When the paper selection is Auto only, the machine automatically Enable during Auto Paper selects a tray containing appropriate paper. Select Save to save your selection and return to the previous screen. Select Close to return to the Paper Tray Settings screen. Reports These settings relate to printing reports.
• Delete all data stored on the machine KEY POINT: The Software Options feature is restricted to the Xerox Service Representative only. It is not for customer use. From the Common Settings screen, select Maintenance/ Diagnostics. Select the item to be carried out.
4. S e tu ps Follow the instructions provided on the screen for carrying out a specific function. Step-by-step instructions are provided for the Initialize Hard Disk procedure. Refer to “Initialize hard disk” in this chapter. Select Close to return to the Maintenance screen. Select Close to return to the Common Settings screen.
Delete all data KEY POINT: Do not use this function unless you are authorized and have checked with your Xerox Service Representative. This deletes all data recorded in the machine. This includes all user settings, and data recorded automatically by the system.
4. S e tu ps From the Common Settings screen, select Other Settings. Select the item to be set or changed, and select Change Settings. NOTE: Select to display the previous screen and select to display the next screen. Select the default setting. Select Save.
4 . S e t ups Offset stacking (finisher tray) Select the default offset stacking option for the finishing tray: • None: If this option is selected, the finishing tray will not offset any output. • Offset per set: If this option is selected, the finishing tray will offset each set of a print job.
4. S e tu ps Paper size settings Select the default paper sizes for automatic paper detection. Select from five possibilities: A/B series (8 × 13"), A/B series, A/B series (8K/16K), A/B series (8×13”/8×14”), and Inch series. Refer to the following table for the combinations of sizes that can be detected automatically.
4 . S e t ups Paper size group A/B series(8 × 13") A/B series Cover A4 9 × 11 12 × 18 SRA3 12.6 × 19.2 13 × 18 13 × 19 16 K 16 K Postcard Return postcard 4 ×...
4. S e tu ps Paper size A/B series(8 K/ 16 K) A/B series(8×13”/8×14”) Inch series group 5.5 × 5.5 × 7.25 × 10.5 7.25 × 10.5 8 × 10 8 × 10 8.46 × 12.4 8.5 × 11 8.5 × 11 8.5 ×...
4 . S e t ups Paper size A/B series(8 K/ 16 K) A/B series(8×13”/8×14”) Inch series group SRA3 12.6 × 19.2 13 × 18 13 × 19 16 K 16 K 18 K Postcard Return postcard 4 × 6 No.3 standard envelops...
4. S e tu ps Millimeters/inches Select the default setting for displaying the dimensions on the screen as millimeters or inches. Keyboard input restriction Select whether to restrict the display of the virtual keyboard on the UI. To prevent illegible characters from occurring when one character set is switched to another character set, restrict the input to ASCII characters only.
4 . S e t ups NOTE: During the overwriting process, normal operations may run slower than normally. For information about how to check the status during the overwriting process, refer to the section entitled “Overwriting the Hard Disk” in the User Guide. Data encryption (optional) KEY POINT: This is an optional accessory and may be purchased at an additional cost to the customer.
4. S e tu ps Data restoration KEY POINT: The enciphered data cannot be restored if any of the following occur: • When there is a physical hard disk error • When you cannot remember the encryption key When data encryption is started or ended and when the encryption Start data encryption key is changed, the machine must be restarted.
4 . S e t ups Print mode settings In Print Mode Settings, you select settings that relate to the machine’s memory and miscellaneous features, including tray substitution, paper type mismatch, printing a banner sheet, and more. Use the following procedure to access and change the various Print Mode Settings.
4. S e tu ps Allocate memory For each interface, you can select the memory capacity for the receiving buffer (temporary storage for data sent from the client). You can change the receiving buffer capacity depending on the pattern of use and purpose. Increasing the receiving buffer capacity may allow a client to be released sooner from an interface.
4 . S e t ups NOTE: The maximum value that can be set for the HP-GL/2 Auto Layout Memory option varies according to the available memory capacity. • Off: When Off is selected, the machine will not use spooling. Receiving Buffer - LPD During the LPD print process for one client, data cannot be Spool...
4. S e tu ps Set the Port9100 receiving buffer. Set a value from 64 to 1024 Receiving Buffer - Port KB, in 32 KB increments. 9100 Other settings For information about each of the following items, refer to “Overview of features” in this guide. Make settings relating to the paper used in the machine.
4 . S e t ups Set the action to be taken when the paper type loaded in the paper Paper Type Mismatch tray does not match that specified. • Print: Carry on printing, even if the paper type is different. •...
4. S e tu ps System Administrator settings In System Administrator Settings the system administrator ID and password are set. It is recommended that the system administrator set a new ID and password in order to prevent users from making changes and to ensure security. NOTE: For these settings to take affect, you may need to reboot the machine.
4 . S e t ups System Administrator Login ID Use this feature to set or change the system administrator UserID. You can enter from 1 to 32 characters. NOTE: The default setting of the system administrator UserID is 11111. From the System Administrator Settings screen, select System Administrator Login ID.
4. S e tu ps System Administrator password Set the password for System Administration mode. KEY POINT: This is recommended for stronger security. NOTE: The default setting of the system administrator password is x-admin. The System Administrator Password appears in the Login Setup/Auditron Administration operation after Yes is selected for using a password.
4 . S e t ups Maximum login attempts If system administrator ID authentication fails repeatedly, you can set a limit beyond which further tries are not allowed. Set the number of authentication attempts allowed between 1-10. NOTE 1: The count is reset when the machine is restarted. NOTE 2: To cancel the access rejection, shut down the machine by switching off the power and switching it on again.
4. S e tu ps System settings with optional FreeFlow scanner For information about installing and using the FreeFlow Print Manager with this product, refer to the FreeFlow Print Manager Installation Guide or the FreeFlow Print Manager User Guide. 4- 5 6 X e r ox 4 5 90 E P S /4 11 0 E P S Sy s t em A d m in i s tr a t io n G ui d e...
Safety and Notices Safety notices This Xerox product and the recommended supplies are designed and tested to meet strict safety requirements. These include safety agency approval and compliance to established environmental standards. Please read the following instructions carefully before operating the product, and refer to them as needed to ensure the continued safe operation of your product.
If any of the following conditions occur, immediately switch off the power to the machine and disconnect the power cord from the electrical outlet. Call an authorized Xerox service representative to correct the problem. •...
This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas in these covers.
This product contains laser warning labels. These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.
There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by a Xerox representative, or unless a procedure is specifically described in one of the manuals included with your product.
5. S a fe t y a nd N o ti c es Operational safety Your Xerox equipment and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.
Xerox installation procedures, ensures that concentration levels meet safe limits. If you need additional information about ozone, request the Xerox publication, OZONE by calling 1-800-828-6571 in the USA. For a French language version, call 1-800-828-6571 in the USA, then press 2.
Transmitter Approval requirements set forth in Public Notice DSA00-1407. Safety extra low voltage approval This Xerox product is in compliance with various governmental agencies and national safety regulations. All system ports meet the Safety Extra Low Voltage (SELV) circuits for connection to customer-owned devices and networks.
5 . S a fe ty a nd No ti c e s Certifications in Europe The CE marking that is applied to this product symbolizes Xerox Declaration of Conformity with the following applicable Directives of the European Union as of the dates indicated:...
5. S a fe t y a nd N o ti c es It’s illegal... In the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.
5 . S a fe ty a nd No ti c e s Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress. Adjusted Compensation Certificates for Veterans of the World Wars.
5. S a fe t y a nd N o ti c es In Canada Parliament, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making such copies.
Perchlorate Material devices, such as batteries. Special handling may apply, please see www.dtsc.ca.gov/hazardouswaste/perchlorate. If your product is not part of the Xerox program and you are managing its disposal, please follow the instructions provided in the above paragraph. European union...
Index Numerics 2 Side Report (system settings) . . 4-34 Data Encryption (system settings) 4-45 Date (system settings) ..4-10 Daylight Savings (system settings) 4-18 Default Print Paper Size ..4-39 Alert Tone (system settings) .
In d ex 4-47 printing ..... . 3-3 Machine Clock/Timers (system settings) Printing Paper Size Defaults (system ..... . . 4-9 settings) .