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Step 3: Tag the form (if it isn't already tagged)
You can quickly check whether an Adobe PDF document is tagged by using the File > Document Properties
command. At the bottom of the Document Properties dialog box, look for Yes or No next to the Tagged PDF entry.
If the PDF form is already tagged, you must use the TouchUp Reading Order tool in Acrobat Professional to tag each
form field that you added in step 1 of this workflow. This tool also enables you to fix any reading order problems of
the text labels for the form fields. (For instance, you may need to split merged lines of fields into individual fields.)
See "Section 11: Repairing reading order and basic tagging problems" on page 59 for instructions.
If the form is untagged and you have Adobe PDF Forms Access, use this utility to tag the form by following the steps
below in "Using Adobe PDF Forms Access to tag Adobe PDF forms." Otherwise, use the Add Tags To Document
command in Acrobat Professional to tag the form by following the instructions in "Section 9: Adding tags to Adobe
PDF documents" on page 48.
To edit the tags for the form fields, use either Adobe PDF Forms Access (recommended) or Acrobat Professional.
Step 4: Finish the Adobe PDF document for accessibility
Remember that creating a tagged and fillable form is only part of the Adobe PDF accessibility workflow. You should
also perform the following steps in Acrobat Professional to ensure the accessibility of the PDF document:
Perform an accessibility Full Check and verify that the fonts in the document are accessible. See "Section 10: Evalu-
1
ating Adobe PDF documents for accessibility problems" on page 52.
Use the TouchUp Reading Order tool to fix reading order and other problems. See "Section 11: Repairing reading
2
order and basic tagging problems" on page 59.
Add other features to optimize the PDF document for accessibility. See "Section 12: Adding other accessibility
3
features" on page 85.
Edit the tag tree to repair complex problems. See "Section 13: Fixing advanced accessibility problems" on page 92.
4
Using Adobe PDF Forms Access to tag Adobe PDF forms
Adobe PDF Forms Access is a standalone application that is part of the Acrobat Capture 3.0 Agent Pack. It can be
run alongside Acrobat Professional or as an agent (plug-in) within an Acrobat Capture workflow.
With Adobe PDF Forms Access, you can open untagged Adobe PDF forms that are already fillable, tag the forms for
optimal document structure, and then easily edit the tags.
How Adobe PDF Forms Access helps with accessibility
The Adobe PDF Forms Access tool automates and optimizes the tagging process that is required to create accessible
Adobe PDF forms from untagged PDF forms.
The tagging functionality of Adobe PDF Forms Access is specifically designed to recognize the objects and structures
in a form and to link content with fillable form fields to make forms accessible. Adobe PDF Forms Access also speeds
up the task of manually creating tags for data fields in forms. This facility is particularly helpful as the number of
fields in the form increases.
You can modify and rearrange the tag structure of the tagged form. A useful feature of Adobe PDF Forms Access is
the ability to import a tag structure from another document to the current document. This feature enables you to
preserve the PDF tag structure of a form through successive updates without completely reconstructing the tag
structure in the updated document.
ADOBE ACROBAT 7.0
Section 8: Making Adobe PDF forms accessible
45
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