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Section 4: Creating tagged Adobe PDF documents from word-processing and desktop publishing applications
Creating tagged Adobe PDF documents from FrameMaker 7.0
To complete the tasks that are described in this section, you need FrameMaker 7.0 or later. Other accessibility-related
information is also available in "Creating accessible documents (Windows)" in FrameMaker 7.0 Help.
Adding alternate text to imported graphics
To make a graphic accessible to screen readers in a FrameMaker document, apply one of the following alternate-text
attributes to the graphic:
• ActualText.
This attribute is intended to present any words that are represented as a graphic (that is, words that
have been made into a graphical element). You should keep ActualText short, and have the text exactly replicate
whatever text is in the graphic.
• Alternate text.
This attribute is meant to fully describe a graphic or its content to convey information about the
graphic.
In FrameMaker, you add ActualText or alternate text to the frame of an imported graphic, not to the graphic itself.
The frame must be an anchored frame.
To create an anchored frame and place a graphic in it:
Choose Special > Anchored Frame.
1
Select a position for the frame, and then click New Frame in the Anchored Frame dialog box.
2
Add the image file by choosing File > Import > File. Select an image, and then click Import.
3
To add alternate text to a graphic that is inside an anchored frame:
Select the Anchored Frame and right-click to show the context menu.
1
Select Object Properties.
2
In the Object Properties dialog box, select Object Attributes.
3
Type the Alternate text or Actual text in the appropriate box.
4
Converting FrameMaker documents to tagged Adobe PDF documents
You convert FrameMaker files to tagged Adobe PDF documents by using Adobe PDF Printer and the Generate
Acrobat Data option in the FrameMaker Print dialog box, as described in the procedure below. For details on all the
options that are available for creating PDF documents from FrameMaker, see "HTML and Adobe PDF conversion"
in FrameMaker 7.0 Help.
To convert a FrameMaker document to a tagged Adobe PDF document:
Choose File > Print Setup.
1
In the Printer area of the Print Setup dialog box, choose Adobe PDF in the Name drop-down menu. Click OK.
2
Choose File > Print.
3
Select Generate Acrobat Data, and then click PDF Setup.
4
In the PDF Setup dialog box, select the Tags tab, and then select Generate Tagged PDF.
5
As desired, choose the paragraph styles that you want to include in the tag tree and logical structure, such as
6
chapter title, head1, head2, and so forth, and then set the logical structure levels (hierarchy) of each element. You
may also want to create settings for Bookmarks and Links by using the Bookmarks and Links tabs of the PDF Setup
dialog box.
ADOBE ACROBAT 7.0
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