Page 1 ggg||g||gggg|||gggg||gggg|||ggg|||gggg|||ggl...
Page 2 Register your product on-line By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:...
Page 3 Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
Page 4 Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.
Page 5 WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Page 6 Brother e One Year Limited Warranty and Replacement Service (USA only) Who is covered: but not limited to damage resulting from use of non Brother(b-brand parts and • This limited warranty ("warranty") is given Consumable and Accessory Items); only original...
Page 7 Brother ® One Year Limited Warranty and Replacement Service (USA only) by Brother in its sole discretion. Brother damage to the product; or (iv) the warranty reserves the right to supply a refurbished or period on your original Product has expired or...
Page 8 Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development,...
Page 9 Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage Do not handle the plug with wet electrodes inside the machine. hands. Doing this might cause an electrical shock.
Page 10 _lk WARNING @ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location.
Page 11 Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°-35°C).
Page 12 Quick Reference Guide Storing Speed-Dial numbers Sending faxes For MFC-620CN, press Automatic Transmission Menu/Set, 2, 3, 1. If it is not illuminated in For FAX-2440C, press green, press (Fax). Menu/Set, 2, 3, 2. Load your document. Using the dial pad, enter a Enter the fax number using two-digit...
Page 13 Dialing operations Making copies (Copy)to One-Touch Dialing Press (FAX-2440C)/Speed-Dialing illuminate it in green. If it is not illuminated in Load your document. (Fax). green, press Press Black Start Color Start. Load your document. (FAX-2440C only) Press the One-Touch key of the number you want to call.
Page 14: Table Of Contents
Table of Contents Introduction ................Using this Guide ............... Finding information ............. Symbols used in this Guide ........Control panel overview ............. Turning the machine on and off ........On/Off Setting ............. Load documents ............... Using the automatic document feeder (ADF) ..... 1-7 Using the scanner glass ..........
Page 15 Setting the Speaker Volume ........Setting the Handset Volume ........Choosing the Handset Volume (For Volume Amplify) ..........Setting Volume Amplify ..........Turning on Automatic Daylight Savings Time ... 2-10 Setting the LCD Contrast .......... 2-10 Send ................Setup How to enter Fax mode ............ How to dial ................
Page 16 Setup Receive ..............Basic receiving operations ..........Choosing the Receive Mode ........To select or change your Receive Mode ....4-2 Setting the Ring Delay ..........Setting Toll Saver (Msg Ctr mode) ......4-4 Setting the F/T Ring Time (Fax/Tel mode only) ..4-5 Setting the Fax/Tel Announcement ......
Page 17 Turning off Remote Fax Options ......... Setting your Remote Access Code ......6-5 Remote Retrieval .............. Using your Remote Access Code ....... 6-6 Remote commands ............. Retrieving fax messages ..........Changing your Fax Forwarding number ..... 6-9 Message Center ..............Message Center mode .............
Page 18 Setting paper type ..........Setting paper size ........... Adjusting brightness ..........Adjusting contrast ........... Sorting copies using the ADF ......... 9-9 Making N in 1 copies or a poster (Page Layout) ..9-10 Changing the default copy settings ........ 9-13 Increasing copy speed or quality ......
Page 19 Distinctive Ring ............What does your telephone company's 'Distinctive Ring' do? ......... What does Brother's 'Distinctive Ring' do? .... A-2 Do you have Voice Mail? ........Before you choose the ring pattern to register ..A-3 Registering the Distinctive Ring pattern ..... A-4 Turning off the Distinctive Ring ......
Page 20 Changing theremote codes........Connecting a nexternal d evice toyourmachine ..... A-10 Connecting a n external telephone ......A-10 Connecting a n external telephone a nswering device (TAD)............A-11 Sequence ............. A-11 Connections ............A-13 Recording o utgoing message (OGM) o n anexternal TAD..........
Page 21 Consumable items ............S-10 Network (LAN) (MFC-620CN only) ........ S-11 Optional External Wireless Print/Scan Server (NC-2200w) (MFC-620CN only) ......... S-12 Index ..................Remote Retrieval Access card ..........
Page 22: Introduction
Using this Guide Thank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide.
Page 23: Control Panel Overview
Control panel overview FAX-2440C MFC-620CN 1 - 2 INTRODUCTION...
Page 24 Message Center keys Dial Pad Use these keys to dial telephone MC On/Off and fax numbers and as a keyboard for entering information into the Lets you activate the Message machine. Center and will blink if you have new messages. The # key lets you temporarily switch the dialing mode during a Play/Record...
Page 25 BI, kS_ BlackStart 4_;_Liquid Crystal Display (LCD) Displays messages on the screen to Lets youstart s ending faxes o r help you set up and use your making c opies i nblack a nd white. machine. Also forMFC-620CN, lets youstart a scanning operation (incolor o r The LCD examples in this User's Guide are for models with a two-line...
Page 26: Turning The Machine On And Off
Turning the machine on and off When the machine is idle, you can turn it on and off by pressing On/Off key. In Off mode, no machine operations will be available. Even if you turned the machine off, it will periodically clean the print head to preserve print quality.
Page 27: On/Off Setting
On/Off Setting You can customize the machine's On/Off key. The default setting is Receive : Of f. Your machine will not work when it is switched Off, but it will purge the ink head periodically. If you turn this setting to Fax Receive : On, yOU can receive faxes or calls even when the...
Page 28: Load Documents
Load documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass. Using the automatic document feeder (ADF) The ADF can hold up to 10 pages and feeds each sheet individually. Use standard (20 Ib) paper and always fan the pages before putting them in the ADF.
Page 29 Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap.
Page 30: Using The Scanner Glass
Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to letter or A4 size (8.5 inches to 11.7 inches). To use the scanner glass, the ADF must be empty.
Page 31: About Paper
"Basic" tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1,2). When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet.
Page 32: Handling And Using Special Paper
Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. The coated side of glossy paper is shiny. Avoid touching shiny (coated) side. Load glossy paper with the shiny side facing down.
Page 33: Paper Type And Size For Each Operation
,-" Paper type and size for each operation Paper Type Paper Size Usage Printer Copy PhotoCapture (MFC-620CN only) Letter Out Paper 8 1/2" x 11" (216 x 279 mm) 8.3" x 11.7" (210 x 297 mm) Legal 8 1/2" x 14" (216 x 356 ram) Executive 7 1/4"...
Page 34: Paper Weight, Thickness And Capacity
Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Cut Paper Plain Paper 17 to 32 Ib 0.003" to 0.006" 100" (64 to 120 g/rn 2) (0.08 to 0.15 mm) Inkjet Paper 17 to 53 Ib 0.003" to 0.01" (64 to 200 g/rn 2) (0.08 to 0.25 mm) Glossy Paper...
Page 35: Printable Area
Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper Envelopes unprintable area @Bottom @Left @Right Cut Sheet 0.12 in. 0.12 in.
Page 36: How To Load Paper, Envelopes And Post Cards
How to load paper, envelopes and post cards To load paper or other media Pull the paper tray completely out of the machine and remove the output paper tray. Press and slide the paper side guide to fit the paper width. Pull out the paper support and unfold the paper support flap.
Page 37 Fan the stack of paper well to avoid paper jams and mis-feeds. Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark.
Page 38: To Load Envelopes
To load envelopes Use envelopes that weigh from 75-95 g/m 2. Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.
Page 39: To Load Post Cards
Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following...
Page 40: About Fax Machines
Voice Mail will stop your machine from receiving faxes. If you set Voice Mail and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first.
Page 41: Faxtones And Handshake
Faxtones and handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You'll hear them after you dial and press Black Start Color Start and they will continue for about 60 seconds after dialing.
Page 42: Ecm (Error Correction Mode)
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error.
Page 43: 2 - 1 Getting Started
g started Initial Setup Setting the Date and Time When the machine is not in use it will displaythe date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.
Page 44: Setting The Station Id
Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. Press Menu/Set, [Initial Setup Enter your fax number Station (up to 20 digits). Press Menu/Set. _You cannot enter a hyphen.
Page 45: General Setup
General Setup Setting the Mode Timer (MFC-620CN only) The machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the machine takes after the last Copy, Scan or PhotoCapture operation before it returns to Fax mode.
Page 46: Setting The Paper Type
Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using. Press Menu/Set, 1, 2. [General Setup Press • or • to select Paper Type Plain, Inkjet, Glossy Transparency. Press Menu/Set. Press Stop/Exit.
Page 47: Setting The Ring Volume
Setting the Ring Volume You can turn the ring off or you can select the ring volume level. Press Menu/Set, 1, 4, 1. [volume Press • or • to select [ 1. Ring Low, Hed, High or Off. Press Menu/Set. Press Stop/Exit.
Page 48: Setting The Speaker Volume
Setting the Speaker Volume You can adjust the speaker volume. Press Menu/Set, 1, 4, 3. [volume Press • or. to select Speaker Low, Hed, High or off. Press Menu/Set Press Stop/Exit. --OR-- In Fax mode you can adjust the speaker volume by pressing Speaker...
Page 49: Setting The Handset Volume
Setting the Handset Volume Press Menu/Set, 1, 4, 4. Press. to select Hig_ or Low. [VoZume Press Menu/Set. [ 4. Handset Press Stop/Exit. --OR-- You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, Low and High.
Page 50: (For Volume Amplify)
Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify :On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards.
Page 51: Setting Volume Amplify
Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 2-8 before you do the following steps: Press Menu/Set, 1, 4, 5. [volum÷ If none of the users are Amplify 5 .Volume hearing-impaired, press • or, select off, and then press Menu/Set and go to Step 4.
Page 52: Turning On Automatic Daylight Savings Time
Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct day and time in the Date/Time setting.
Page 53: 3- 1 Setup Send
p Send How to enter Fax mode Before sending faxes, make sure (Fax) is illuminated green. If not, press ._,_ (Fax) to enter Fax mode. The default setting is Fax. How to dial You can dial in any of the following different ways.
Page 54: Speed-Dialing
One-Touch dialing (FAX-2440C only) Press the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers (FAX-2440C only) on page 5-1 .) To dial One-Touch numbers 4 to 6, hold down Shift as you press the One-Touch Key.
Page 55: Search
Search You can search for names you have stored in the One-Touch (FAX-2440C only) and Speed-Dial memories. Press Search/Speed Dial and the navigation keys to search. (See Storing One-Touch Dial numbers (FAX-2440C only) on page 5-1 and Storing Speed-Dial numbers on page 5-2.) Seamh/Speed Dial...
Page 56: How To Fax (B&W And Color)
How to Fax (B&W and Color) Color fax transmission Your machine can send a color fax to machines that support this featu re. However, color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real TX is setto Time...
Page 57: Faxing From The Scanner Glass
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to letter size. To cancel, press Stop/Exit. If it is not illuminated in green, press (Fax).
Page 58: Automatic Transmission
Automatic transmission This is the easiest way to send a fax. Do not pick up the handset or press Speaker Phone to listen for a dial tone. If it is not illuminated in green, press (Fax). Load your document. Dial the fax number you want to call.
Page 59: Sending A Fax At The End Of A Conversation
Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up. Ask the other party to wait for fax tones (beeps) and then to press Start or Send key before hangin_up.
Page 60: Basic Sending Operations
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. If it is not illuminated in green, press (Fax).
Page 61: Fax Resolution
Fax Resolution You can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode [%/_/, press Fax Resolution and • or •to select the setting you want, and then press Menu/Set. --OR-- You can change the default setting: If it is not illuminated in green, press (Fax).
Page 62: Dual Access (Not Available For Color Faxes)
Dual Access (Not available for color faxes) You can dial a number, and begin scanning the fax into memory-- even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. _Your machine normally...
Page 63: Real Time Transmission
Real Time Transmission When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending. If the memory becomes full, the machine will send the document real time (even if Real...
Page 64: Checking Job Status
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.) Press Menu/Set, 2, 6. [_ax If you have more than one job L6 .Remaining Jobs waiting, press •...
Page 65: Advanced Sending Operations
Advanced sending operations Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch (FAX-2440C only), Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast.
Page 66: Overseas Mode
If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can 'broadcast' faxes to as many as 136 (FAX-2440C) or 130 (MFC-620CN) different numbers. The available memory will vary depending on the types of jobs in the memory and the number of locations...
Page 67: Delayed Fax (Not Available For Color Faxes)
Delayed Fax (Not available for color faxes) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. If it is not illuminated in green, press (Fax).
Page 68: Delayed Batch Transmission (Not Available For Color Faxes)
Delayed Batch Transmission (Not available for color faxes) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Page 69: 4- 1 Setup Receive
p Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. (See Message Center mode on page 7-1 to set up the MC :Msg mode.) How it works When to use it...
Page 70: To Select Or Change Your Receive Mode
To select or change your Receive Mode If it is not illuminated in green, press (Fax). Press Menu/Set 0, 1. [Initial Setup Press to select • or • Only, [ 1. Receive Mode Fax/Tel, or Hanual. Press Menu/Set. Press Stop/Exit..
Page 71: Setting The Ring Delay
Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers and MC :Hsg modes. If you Only, Fax/Tel have extension phones on the same line as the machine or subscribe to the telephone company's Distinctive Ring service,...
Page 72: Setting Toll Saver (Msg Ctr Mode)
Setting Toll Saver (Msg Ctr mode) When you set the toll saver feature, the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages. This way, when you call the machine for remote retrieval and let it ring three times, you know you have no messages...
Page 73: Setting The F/T Ring Time (Fax/Tel Mode Only)
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you'll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it's a fax call, the machine prints the fax.) This pseudo/double-ring happens...
Page 74: Easy Receive
Easy Receive When you use this feature, you don't have to press Black Start, Color Start, or the Fax Receive Code * 5 1 when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds.
Page 75: Printing A Reduced Incoming Fax (Auto Reduction)
Printing a reduced incoming fax (Auto Reduction) If you choose on, the machine automatically reduces an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 1, 3).
Page 76: Printing A Fax From The Memory
Printing a fax from the memory If you have selected Fax Forwarding, Paging or Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the memory when you are at your machine. (See Setting Fax Storage on page 6-3.) Press Menu/Set, 2, 5, 3.
Page 77 Setting up Sequential Polling Receive Your machine can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed. If it is not illuminated in green, press /_// (Fax). Press Menu/Set, 2, 1,6.
Page 78: Quick-Dial Numbers And Dialing Options
mick-Dial numbers g options Storing numbers for easy dialing You can set up your machine to do following types of easy dialing: One-Touch (FAX-2440C only), Speed-Dial and Groups Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. __S If you lose electrical power, the quick-dial...
Page 79: Storing Speed-Dial Numbers
Use the dial pad to enter the name (up to 15 characters). Press Menu/Set. (You can use the chart on page B-12 to help you enter letters.) --OR-- Press Menu/Set to store the number without a name. Go to Step 2 to store another One-Touch number.
Page 80: Changing One-Touch (Fax-2440C Only) And Speed-Dial Numbers
Changing One-Touch (FAX-2440C only) and Speed-Dial numbers If you try to store a One-Touch (FAX-2440C only) or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press I to change the stored [05 :Mike...
Page 81: Setting Up Groups For Broadcasting (Fax-2440C Only)
Setting up Groups for Broadcasting (FAX-2440C only) Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Black Start Search/Speed Dial, #, the two-digit...
Page 82: Setting Up Groups For Broadcasting (Mfc-620Cn Only)
Press Menu/Set to accept the numbers for this Group. Use the dial pad and the chart on page B-12 to enter a name for the Group. Press Menu/Set. (For example, NEW CLIENTS) Press Stop/Exit. _You can print a list of all One-Touch and Speed-Dial numbers.
Page 83 Use the dial pad to enter the Group /Setup Groups number (1 to 6). Group:GO1 [Setup Press Menu/Set. (For example, press 1 for Group 1.) _° The Group number must be between 1 and 6. To include Speed-Dial numbers the Group, press them as follows: For example, for Speed-Dial...
Page 84: Dialing Options
Dialing options _" There are following ways to dial. (See How to dialon page 3-1 .) Access codes and credit card numbers (MFC-620CN only) Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.
Page 85: Access Codes And Credit Card Numbers (Fax-2440C Only)
Access codes and credit card numbers (FAX-2440C only) Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers One-Touch...
Page 86: Tone Or Pulse
Tone or Pulse If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. Lift the handset.
Page 87: Telephone (Voice) Operations
Telephone (voice) operations You can use the machine to make voice telephone calls by dialing manually or by using Search, One-Touch Dial (FAX-2440C only) or Speed-Dial memory. You can use the handset or Speaker Phone to make and receive calls. When you dial a Quick-Dial number, the LCD shows the name you've stored,...
Page 88: Answering Calls With The Speaker Phone
Answering calls with the Speaker Phone When the machine rings, instead of lifting the handset, press Speaker Phone. Speak clearly, toward the microphone _. To end the call, press Speaker Phone. If you have a bad telephone line connection, the other party might hear your voice echoed during the call.
Page 89: Remote Fax Options (Not Available For Color Faxes)
Fax Options available for color faxes) You can only use one remote fax option at a time: Fax Forwarding--OR--Paging--OR--Fax Storage--OR-- PC FAX Receive--OR--Off. You can change your selection at any time (Menu/Set, 2, 5, 1). (See Turning off Remote Fax Options on page 6-4.) Setting up Fax Forwarding When you select Fax Forward,...
Page 90: Programming Your Pager Number
Programming your pager number When Paging is selected, your machine dials the pager number you've programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a voice or fax message in the memory.
Page 91: Setting Fax Storage
Setting Fax Storage If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. Press Menu/Set, 2, 5, 1. [Remote "1 Press •...
Page 92: Turning Off Remote Fax Options
MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) If you select Backup...
Page 93: Setting Your Remote Access Code
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (----X-).
Page 94: Remote Retrieval
Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code Dial your fax number from a telephone...
Page 95: Remote Commands
Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by * ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Playing Voice Messages...
Page 96 Remote commands Operation details Change the Fax Forwarding, Paging or Fax Storage settings 1 OFF You can select o22 after you have retrieved or erased all your messages. 2 Fax Forwarding If you hear one long beep, the change has been accepted.
Page 97: Retrieving Fax Messages
Retrieving fax messages Dial your fax number. When your machine answers, immediately enter your Remote Access Code (3 digits followed by -X-). If you hear one long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press 962.
Page 98: Message Center
ge Center Message Center mode Message Center mode allows you to store up to 99 incoming voice messages that are a maximum of 3 minutes each in the memory. Voice messages are stored on a "first-come, first-served" basis. You can retrieve voice messages remotely.
Page 99: Recording Message Center Outgoing Message
Recording Message Center Outgoing Message Recording the Message Center Outgoing Message (Msg OGM) is the first step you need to follow before you can turn on the Message Center. Make sure your OGM is less than 20 seconds long. Press Menu/Set, 2, 7, 1.
Page 100: Listening To Outgoing Message (Ogm)
Listening to Outgoing Message (OGM) Press Menu/Set, 2, 7, 1. Setup 1. OGH Press • or • to select Hsg CL r OGH OGM). (or F/T Press Menu/Set. Press • or • to select Play COM. Press Menu/Set. Adjust the volume by pressing Volume _J} or ,,<}_',_.
Page 101: Activating Message Center Mode
Activating Message Center mode Press and hold _ until it lights and the LCD shows: HC:Hsg When @ light is out, the Message Center is OFF. (See Setting up the Message Center on page 7-1 .) Message indicator The @ light flashes when you have newvoice messages waiting for your review.
Page 102: Playing Voice Messages
Playing voice messages Follow the steps below to listen to voice messages: Press Play/Record. Adjust the Volume by pressing < or <;/. All messages are played in the order they were recorded. LCD shows the number of the current message, and the total number of messages.
Page 103: Erasing Incoming Messages
Erasing incoming messages You can erase voice messages individually, or all at once. To erase voice messages individually Press Play/Record. The machine sounds a two-second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.
Page 104: Setting Maximum Time For Incoming Messages
Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. Press Menu/Set, 2, 7, 2. [_e_ Press • or. to select the maximum Hax.
Page 105: Recording A Conversation
To stop recording, press Stop/Exit. Record Fax/Tel Outgoing Announcement (F/T OGM) This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to Fax/Tel receive mode. Although callers hear your announcement, they cannot leave a message.
Page 106: Printing Reports
ring reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Press Menu/Set, 2, 4, 1. --OR-- Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
Page 107: Setting The Journal Period
Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to o f f, you can print the report by following the steps on the next page.
Page 108: Printing Reports
Printing reports Following reports are available: Prints the Help List so you can see at-a-glance 1.Help List how to quickly program your machine. Lists names and numbers stored in the 2.Quick-Dial One-Touch (FAX-2440C only) and Speed-Dial memory, in numerical order. 3.Fax Journal Lists information about the last incoming and...
Page 109: 9- 1 Making Copies
g copies Using the machine as a copier You can use your machine as a copier, making up to 99 copies at a time. Enter Copy mode Before making copies, make sure that \._T I (Copy) is illuminated in green. If it is not, press (Copy) to enter Copy mode.
Page 110: Making A Single Copy
Making a single copy Press (Copy) to illuminate it in green. Load your document. (See Load documents on page 1-7.) Press Black Start or Color Start. To stop copying, press Stop/Exit. Making multiple copies Press _ql (Copy) to illuminate it in green.
Page 111: Using The Copy Options Key (Temporary Settings)
Using the Copy Options key (Temporary settings) When you want to quickly change the copy settings temporarily the next copy, use the Copy Options key. You can use different combinations. Copy Options Copy Options _S These settings are temporary, and the machine returns to its default settings 60 seconds...
Page 112: Changing The Temporary Copy Settings
Changing the temporary copy settings Use the Copy Options key to quickly set the following copy settings temporarily for the next copy. Press Menu Selections Options Factory Page Copy Setting Options Me'Set select select Copy Enlarge/Reduce 50%/69%/78%/83%/ 100% Quality Fast/Normal/Best Normal 93%/97%/100%/ 104%/142%/186%/...
Page 113: Increasing Copy Speed Or Quality
Increasing copy speed or quality You can select the copy quality. The default setting is Normal. Recommended mode for ordinary printouts. Good Normal copy quality with adequate copy speed. Fast copy speed and lowest ink consumption. Fast FAST to save time (document to be proof-read, large documents...
Page 114 Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. custom (2 5-_00%) allows you to enter a ratio from 25% to 400%. Press Copy Options Custom (25-400%) 200% Copy Options 198% 4 "x6 "-+A4 186% 4 "x6 "-+LTR...
Page 115: Setting Paper Type
Press Black Start or Color Start. _/Special Copy Options 2inl(P), 2inl(L), 4inl(P), 4inl(L) Poster are not available with Enlarge/Reduce. Setting paper type If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality. Press /.4_/ (Copy)
Page 116: Setting Paper Size
Setting paper size If copying on paper other than Letter size, you will need to change the paper size setting. _You can copy only on Letter, Legal, A4, A5 or Photo Card (4"(W) x 6"(H)) paper. Press (Copy) to illuminate it in green.
Page 117: Adjusting Contrast
Adjusting contrast You can adjust the copy contrast to help an image look sharper more vivid. Press (Copy) to illuminate it in green. Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Copy Options and •...
Page 118: Making N In 1 Copies Or A Poster
Making N in 1 copies or a poster (Page Layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages on one page, which allows you to save paper. It is also possible to create a poster.
Page 119 If you are using the scanner glass: After the machine scans the page, Next Page? the LCD shows: 1.Yes 2.No Press 1 to scan the next page. Put the next document on the Next Page Then Press scanner glass. Press Menu/Set. Repeat Steps 8 and 9 for each page of the layout.
Page 120 Place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. MAKING COPIES 9 - 12...
Page 121: Changing The Default Copy Settings
Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality Press Menu/Set, 3, 1. i copy Press A or v to select Normal, Best [ 1 .Quality...
Page 122: Adjusting Color Saturation
Adjusting color saturation Press Menu/Set, 3, 4. ICopy Press _, or T to select Red, Green L4.Color Adjust Blue. Press Menu/Set. Press • to increase the color saturation. --OR-- Press • to decrease the color saturation. Press Menu/Set. Return to Step 2 to select the next color. --OR-- Press Stop/Exit.
Page 123: Legal Limitations
Legal limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. case of doubt, we suggest that you check with counsel as to any particular...
Page 124: Walk-Up Photocapture Center
Even if your machine is not connected to your computer, you can print photos directly from the digital camera media. Your Brother machine includes five media drives (slots) for use with popular digital camera media: CompactFlash ®, SmartMedia ®, Memory Stick ®,...
Page 125: Photocapture Center
PhotoCapture Center requirements To avoid error conditions, please remember: The DPOF file on the media card must be in a valid format. (See DPOFprinting on page 10-8.) The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized). Walk-up PhotoCapture Center...
Page 126: Getting Started
Getting started Firmly insert the card into the appropriate slot. CompactFlash ® SecureDigita_l_M xD-Picture Card Memory Stick e_ SmartMedia ® PhotoCapture key lights: PhotoCapture light is ON, the media card is inserted properly. PhotoCapture light is OFF, the media card is not properly inserted.
Page 127 The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. Insert the media card firmly into the media drive (slot). When you insert your media card Ic .Flash Active into the proper slot, the LCD shows.
Page 128: Printing The Index (Thumbnails)
Printing the Index (Thumbnails) The PhotoCapture Center assigns numbers for images (such as No.l, No.2, No.3, and so on). No 1 01 012083 1OOKB It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images...
Page 129: Printing Images
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 10-5.) Make sure you have inserted the media card. Press PhotoCapture. (See page 10-3.) Press •...
Page 130 Paper Type & Paper Size Press • or • to select the type of paper you are using, Letter Glossy, 4"x 6" Glossy, 5"x 7" Glossy, A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet, Inkjet or 4"x 6" Inkjet. Press Menu/Set. If you selected Letter or A4, go to Step 6.
Page 131: Dpof Printing
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to...
Page 132: Changing The Default Settings
Changing the default settings You can save the PhotoCapture Center settings you use most often by setting them as default. These settings will remain until you change them again. Increasing print speed or quality Press Menu/Set, [PhotoCapture Press • or • to select Normal Print Quality...
Page 133: Adjusting Contrast
Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. Press Menu/Set, [PhotoCapture Press • to increase the contrast. 4 .Contrast --OR-- Press • to decrease the contrast. Press Menu/Set. Press Stop/Exit. Color enhancement (True2Life _) You can turn on the color enhancement (True2Life ®) feature to print...
Page 134 @ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment can correct this effect and bring the white areas back to pure white.
Page 135: Cropping
Cropping If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped. The default setting is on. If you want to print the whole image, turn this setting to off.
Page 136: Understanding The Error Messages
Understanding the Error Messages Once you are familiar with the types of errors that can occur while you're using the PhotoCapture Center you can easily identify troubleshoot any difficulties. When an error message appears on the LCD, the machine will beep to get your attention.
Page 137 Using PhotoCapture Center from your PC You can access the media card that is in the media drive (slot) of the machine from your PC. (See Using the PhotoCapture CenteF Mfrom your PC on page 6-1 in Software User's Guide on the CD-ROM or Using the PhotoCapture CenteF _ from a Macintosh @(not available for MFC-3240C...
Page 138: Important Information
/:important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing-aid compatible. When programming emergency numbers or making test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher reason for the call before hanging...
Page 139 Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages.
Page 140: Federal Communications Commission (Fcc)
Federal Communications Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 TEL: (908) 704-1700 declares, that the products...
Page 141: Important
Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numerique de la classe...
Page 142: International Energy
ENERGY Program is to STAR ® promote the development and popularization of energy-efficient office equipment. As an ENERGY Partner, Brother Industries, Ltd. has determined STAR ® that this product meets the ENERGY guidelines for energy STAR ® efficiency. IMPORTANT INFORMATION...
Page 143: Important Safety Instructions
Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
Page 144 Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please...
Page 145: Trademarks
Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2004 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh...
Page 146: Troubleshooting
If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Comr_L. E rror Poor phone line quality caused a Try the call again. If the problem continues, call...
Page 147 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE Document The document scanned from ADF See Using the automatic document feeder was longer than about 35,4 (ADF) on page 1-7. inches, The document is jammed in the See Document jams on page 12-5. machine, DR Mode The machine...
Page 148 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE The machine is out of paper, Add paper, and then press Black Start or No Paper Color Start. The paper is jammed in the See Printer jam orpaperjam on page 12-6. machine. The number you dialed does not Verify the number and try again.
Page 149 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE The machine has a mechanical Unable Open the scanner cover and remove any Change problem. foreign obstacles from inside the machine, If --OR-- the error message continues, disconnect machine from the power for several minutes Unable A foreign obstacle, such as a clip then reconnect it.
Page 150: Document Jams
Document jams If the document is jammed, follow the steps below. Document is jammed in the of the unit. Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out to the right or left. _ii I iili Close the ADF cover.
Page 151: Printer Jam Or Paper Jam
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed inside paper tray Pull the paper tray out of the machine. Paper Tray Pull out the jammed paper to remove it. paper 12 -6 TROUBLESHOOTING...
Page 152: Paper Is Jammed Inside The Machine
Paper is jammed inside the machine Open the jam clear cover. Pull the jammed paper out of the machine. Close the jam clear cover. If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the machine until it locks securely into the open position.
Page 153: Troubleshooting And Routine Maintenance
Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. ® 12 -8 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 154: If You Are Having Difficulty With Your Machine
The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. SUGGESTIONS DIFFICULTY Printing No printout Check the interface cable connection on both the machine and your computer.
Page 155 DIFFICULTY / SUGGESTIONS Printing (Continued) Smudged stain at the top Make sure the paper is not too thick or not curled. (See About paperon center of the printed page. page 1-10.) Printing appears dirty or ink Make sure you are using the proper types of paper. (See About paper seems to run.
Page 156 DIFFICULTY / SUGGESTIONS Printing Received Faxes (Continued) Received color fax prints only Replace the color ink cartridges that are empty or nearly empty, and in black and white, then ask the other person to send the color fax again. (See Replacing I the ink cartridges on page 12-24.) Check that Fax Storage is set to OFF.
Page 157 If the machine is net connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart Windows ®. You can ignore this message or you can turn it off as follows.
Page 158: Compatibility
DIFFICULTY / SUGGESTIONS PhotoCapture Center Difficulties (MFC-620CN only) Removable Disk does not a) Have you installed the Windows ® 2000 update? work properly. If not, do the following: 1. Disconnect the USB cable. 2. Install the Windows ® 2000 update. Please see the Quick Setup Guide.
Page 159: How To Improve Print Quality
If you clean the print head at least five times and the print has not improved, call Brother Customer Service (see Brother numbers on page i). 12 - 14 TROUBLESHOOTING...
Page 160: Checking The Print Quality
Checking the print quality If faded or streaked colors and text appears on your output, some of the nozzles may be clogged. You can checkthis by printing the Print Quality Check Sheet and looking at the nozzle check pattern. Press Ink. Press •...
Page 161 Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service (see Brother numbers on page i). ca°t o.
Page 162: Checking The Printing Alignment
Checking the printing alignment You should rarely need to adjust the printing alignment however, after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. Press Ink. Press • or. to select Test Print.
Page 163: Checking The Ink Volume
Checking the ink volume You can check the ink that is left in the cartridge. Press Ink. Press • or • to select Volume. Press Menu/Set. Press • or • to select the color you [ink Volume want to check. Bk:-DODIIDDD+ The LCD shows the ink volume.
Page 164: Packing And Shipping The Machine
Packing and shipping the machine Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. coot,oo It is important to allow the machine to 'park' the print head after a print job.
Page 165 If your machine has a handset, remove it and the handset curled cord. If you are packing the machine for the Brother Exchange Service, keep these items and return only the machine. Wrap the machine in the bag and place it in the original carton with the original packing material.
Page 166 Do not pack the used ink cartridges in the carton. ® ® @_¢If you are returning your machine to Brother as part of the Exchange Service, pack onlythe machine. Keep all separate...
Page 167: Routine Maintenance
Routine maintenance Cleaning the scanner Unplug the machine and lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth..
Page 168: Cleaning The Machine Printer Platen
Cleaning the machine printer platen Be careful not to touch the paper feed star wheels or encoder film. Be sure to unplug the machine from the AC power outlet before cleaning the printer platen. @ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth.
Page 169: Replacing The Ink Cartridges
Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD.
Page 170 Remove the cartridge covers. Cartridge Cover DO NOT TOUCH Do not touch the area shown in the illustration above. _°lf the cartridge cover comes off when you open the bag the cartridge will not be damaged. Each color has its own correct position.
Page 171 If you replaced an ink cartridge while Near EmpLy was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Change Blck? 1. Yes 2 .No. For each new cartridge you installed, press 1 on the dial pad to automatically reset the ink dot counter for that color.
Page 172 Do not dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge. Brother strongly recommends that you do not refill the ink cartridges provided with your machine.
Page 173: Appendix A
12-12.) If you have Voice Mail on your phone line, please read the following carefully. Distinctive Ring Brother uses the term 'Distinctive Ring' but different telephone companies have other names for this service such as SmartRing,...
Page 174: Distinctive Ring
What does Brother's 'Distinctive Ring' The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company's Distinctive Ring service. The new phone number on your line can just receive faxes.
Page 175 You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. long-long short-long-short short-short-long...
Page 176: Registering The Distinctive Ring Pattern
Registering the Distinctive Ring pattern Very important! After you have set the Distinctive Ring feature to ON, the receive mode is set to Hanual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself.
Page 177: Caller Id
Caller ID _v/The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available).
Page 178: Viewing Caller Id List
Viewing Caller ID List Caller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.
Page 179: Advanced Receiving Operations
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code.
Page 180: For Fax/Tel Mode When Power Key Is On
For Fax/Tel mode when power key is On When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call. If you're at the machine, you can lift the handset or press Speaker Phone...
Page 181: Using A Cordless External Handset
Using a cordless external handset If your cordless telephone is connected to the EXT. jack on the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. Changing the remote codes Remote Codes might not work with some telephone systems.
Page 182: Connecting A Nexternal D Evice Toyourmachine
Connecting an external device to your machine Connecting an external telephone You can connect a separate telephone (or telephone answering device) directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. in the left of the machine.
Page 183: Device (Tad
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine "listens"...
Page 184 lf You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration below.) Unless you are using Distinctive...
Page 185: Connections
Connections The external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). Plug the telephone line cord from the telephone wall jack into the back of the machine,...
Page 186: Special L Ineconsiderations
Special line considerations Roll over phone lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or "rolled over" to the next available phone line in a preset order.
Page 187: Converting Telephone W Alloutlets
Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers...
Page 188: Two-Line Telephone
Installing machine, external two-line and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine...
Page 189: Multi-Line C Onnections ( Pbx
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect...
Page 190: Appendix B
..endix B On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen...
Page 191: Navigation Keys
Navigation keys Access the menu Go to the next menu level Menu/Set Accept an option Scroll through the current menu level Go back to the previous menu level Exit the menu Stop/Exit You can access the menu mode by pressing Menu/Set When you enter the menu, the LCD scrolls.
Page 192 Stop/Exit e_nu/Set <_v <yv exit Select & Set Select & Set accept Main Menu Submenu Menu Options Descriptions Page Selections Sets the time to l.General l.Mode Timer 5 Hins return to Fax mode. Setup 2 Mins i Hin Secs 0 Sec 2.Paper Type Plain...
Page 193 Main Menu , Submenu Menu OPtions Descriptions Page selections 1.General 5.Auto Changes for Daylight 2-10 Savings Time Setup Daylight automatically. (Continued) Customizes 2-10 6,On/Of f Setting Receive:On On/Off key to receive faxes even in OFF mode. Receive:Off 7.LCD Adjust the contrast of 2-10 Light LCD.
Page 194 Main Menu Submenu Menu OPtions Descriptions Page selections 2,Fax 2.Setup Send l,Contrast Auto Changes the lightness or darkness (Continued) (In Fax mode Light of faxes you send. only) Dark Sets the default 2,Fax Standard resolution for Resolution Fine outgoing faxes. S.Fine Photo Set the time of day in...
Page 195 Main Menu , Submenu Menu OPtions Descriptions Page selections Stores One-Touch 2.Fax l,One-Touch 3,Set Dial Dial numbers, so you Quick-Dial (Continued) can dial by pressing (FAX-2440C one key (and Start). only) l,Speed-Dial Stores Speed-Dial numbers, so you can (M FC-620CN) dial by pressing only 2,Speed-Dial a few keys (and...
Page 196 Main Menu Submenu Menu OPtions Descriptions Page selections 2,Fax 7.Setup 1,OCH Play/Record or erase (Continued) the outgoing message. Select the maximum 2,ICM Max. Time length of incoming messages. 3,ICM Allows you to turn the speaker volume for Rec .Monitr voice messages as they come in On or Off.
Page 197 Main Menu , Submenu Menu OPtions Descriptions Page selections 9-14 3 .Copy 4,Color l,Red R:-uuuu= Adjusts the amount R:-uuu=u of Red in copies. Adjust (Continued) R:-OO|OO R:-o|ooo R:-|uuoo G:-uuuu= 2,Green Adjusts the amount of Green in copies. G:-ooo|o G:-oo|oo G:-o|ooo G:-|oooo 3,Blue B:lUUUU=...
Page 198 Main Menu Submenu Menu OPtions Descriptions Page selections 4 ,Phot oCaDture 5.True2Life True2Life:On 1.k_'lit e Adjusts the hue ofthe 10-10 (M FC-620CN Balance white areas. True2Life:Off only) D D[2121 (Continued) - u u u • u + - uumuu - um[3uu - muuuu 2.Sharpness Enhances the detail...
Page 199 Main Menu , Submenu Menu OPtions Descriptions Page selections 5 .£_N You can choose the l.Setup 1,BOOT Auto BOOT method that Net_k TCP/IP Method Static (MFC-620CN best suits you needs. User's only) RARP Guide BO©TP onthe DHCP CD-ROM Enter the IP address. [000-255].
Page 200 Main Menu Submenu Menu OPtions Descriptions Page selections 4,Print 1.Help List You can print these Reports lists and reports, 2.Quick-Dial (FAX-2440C only) 3.Fax 6,Print Journal Reports 4.Transmission (MFC-620CN only) 5 .User Settings 6 .Network Config (MFC-620CN only) 0,Initial Fax Only You can choose the l.Receive Mode...
Page 201: Entering Text
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above them. The keys for 0, # and do not have printed letters because they are used for special...
Page 202: Special Characters And Symbols
Special characters and symbols Press -X-,# or O, and then press 4 or _ to move the cursor under the special character or symbol you want. Then press Menu/Set select it. Press (space)!"#$%&'() +,-./ Press # ;<=>?@[]^_ Press 0 CAE_i(_EOO APPENDIXB B-13...
Page 203: G- 1 Glossary
ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone.
Page 204 External phone A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Page 205 Fax Receive Code Press this code (-)e 5 1) when you answer a fax call on an extension or external phone. Fax Storage You can store faxes in memory. Fax tones The signals sent by sending and receiving fax machines while communicating information.
Page 206 One-Touch (FAX-2440C only) Keys on the machine's control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One-Touch Key together. Out of Paper Reception Receives faxes into the machine's memory when the machine...
Page 207 Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the machine answers mode. Only, Fax/Tel MC:Msg Ring Volume Volume setting for the machine's ring. Scanning (MFC-620CN only) The process...
Page 208 Transmission Verification Report A listing for each transmission, that shows its date, time and number. True2Life ® (MFC-620CN only) Adjusts the color in the image for better print quality by improving sharpness, white balance color density. User Settings A printed report that shows the current settings of the machine.
Page 209: S- 1 Specifications
Product description General Memory Capacity 8 MB (FAX-2440C) 16 MB (MFC-620CN) Automatic Document Up to 10 pages Feeder (ADF) Paper Tray 100 Sheets (20 Ib) Ink Jet Printer Type Print Method Piezo with 74 x 5 nozzles LCD (Liquid Crystal 16 characters x 1 line (FAX-2440C) Display)
Page 210: Print Media
Weight 13 Ib Noise 42.5 to 51 dB* Operating: * It depends on printing conditions 50OF - 95OF Temperature Operating: Best Print 68°F - 91 °F Quality: Humidity Operating: 20 to 80% (without condensation) Best Print Quality: 20 to 80% (without condensation) Print media Paper Input Paper Tray...
Page 211: Copy
Up to 11 pages/minute (Letter paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document. Stacks/Sorts up to 99 pages...
Page 212: Photocapture Center
PhotoCaptu re Center (MFC-620CN only) Available Media CompactFlash ® Version 1.0 (Type I only) (Microdrive is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) SmartMedia ® (3.3V) (Not available for use with ID) Memory Stick ®...
Page 213: Fax
ITU-T Group 3 Compatibility MH/MR/MMR/JPEG Coding System Automatic Fallback Modem Speed 14400 bps ADF Width: 5.8" to 8.5" Document Size ADF Height: 5.8" to 14" Scanner Glass Width: 8.5 in. Scanner G_ass Height: 11.7 in. 8.2 in. Scanning Width 8.03 in. Printing Width 256 levels Gray Scale...
Page 214: Scanner (Mfc-620Cn Only)
Up to 480"1/400 *2 pages (MFC-620CN only) Up to 300"1/250 *2 pages (FAX-2440C) "1 "Pages" refers to the Brother Standard Chart No. 1" (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Page 215: Printer
20 pages/minute (Mono)* Print Speed up to 15 pages/minute (Color)" * Based on Brother standard pattern. Letter size in draft mode. Does not include the time it takes to feed the paper. 8.03 inches (8.25 inches)* Printing Width * When you set the Borderless feature to On.
Page 216: Interfaces
Interfaces A Full-Speed USB 2.0 cable that is no longer than 6 feet (2.0m).* LAN cable Ethernet UTP cable category 5 or greater. (MFC-620CN only) * Your machine has a Full-Speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s.
Page 217: Computer Requirements
For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/ .1 Microsoft ® Internet Explorer 5 or greater. *2 Maximum 1200 x 1200 dpi scanning with Windows ® XP. (Resolutions up to 19200 x 19200 dpi can be selected using the Brother Utility.)
Page 218: Consumable Items
Consumable items The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Standard Black - Approximately 500 pages at 5% Cartridge coverage High Yield Black - Approximately 900 pages at 5% coverage (FAX-2440C only) Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage...
Page 219: Network (Lan) (Mfc-620Cn Only
Network (LAN) (MFC-620CN only) You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. Windows ® 98/98SE/Me/2000/XP Support for Mac ®sO 8.6 - 9.2, Mac OS®X 10.2.4 or greater*...
Page 220: Optional External Wireless Print/Scan Server
Optional External Wireless Print/Scan Server (NC-2200w) (MFC-620CN only) NC-2200w External Connecting the optional External Wireless Wireless Print/Scan Print/Scan Server (NC-2200w) to your machine will Server (Optional) allow you to print and scan over a wireless network. IEEE 802.11 b wireless LAN Network types Windows ®...
Page 221: Index
Copy brightness ......Broadcasting ....3-13 color adjustment ..... 9-14 setting up Groups for ... 5-4, 5-5 contrast ......9-13 Brother default settings ....9-13 accessories and supplies ..ii Enlarge/Reduce ..9-4, 9-6 Brother numbers ....enter Copy mode .....
Page 222 Creditcard numbers ..5-7, 5-8 Externaltelephone, Customtelephonefeatures connecting...... A-10 on a singleline ..12-12,A-17 Faxcodes DateandTime ....2-1 changing....6 -5,A-9 DelayedBatch FaxReceiveCode ..4-6, A-7 Transmission....3 -16 RemoteAccessCode ..6 -5 Dialing Telephone AnswerCode ...A-7 Fax Forwarding a pause ......5-8 accesscodesandcredit changingremotely ..6-7, 6-9 card numbers ..
Page 223 Ink Dot Counter ....12-24 compatibility ....12-13 contrast ......enter Fax mode ..... Jacks from memory (Dual Access) ..3-3, 3-10 convert to R J11 jack from scanner glass ..3-5 triplex adapter ..... A-14 manual ......overseas ..... 3-14 external telephone...
Page 224 Mode, entering PhotoCapture Center Borderless ....10-12 Copy ......... Fax ........CompactFlash ® ....10-1 Scan ......... Cropping ....... 10-12 Multi-line connections Default Settings ....10-9 (PBX) ......A-17 DPOF printing ....10-8 from PC See Software User's Guide Network on the CD-ROM ....
Page 225 Resolution Group dial changing ....... copy ......... setting up Groups fax (Standard, Fine, Broadcasting ..5-4, 5-5 SuperFine, Photo) ..S-5 One-Touch dial p ri nt ........S -7 scan ......... setting up ...... using ......setting for next fax .... 3-9 Search ......
Page 226 if you are having difficulty copying ...... 12-12 Warranties ......incoming calls .... 12-12 Canada ....... Network ..... 12-13 Notice-Disclaimer ....phone line ....12-13 USA ........phone line difficulties ... 12-11 World Wide Web ..... PhotoCapture Center ....12-13 printing ......
Page 227: Remote Retrieval Access Card
Remote Retrieval Access card If you plan to retrieve voice or fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit in your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine's...
Page 228 m_ _ • _ __ _ _ __i_i €_...
Page 229 EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications, NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface, The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 230 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 Brother International Corporation (Canada) Ltd, 1 rue H6tel de Ville, Dollard-des-Ormeaux, QC, CANADA HgB 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend...

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