Brother FAX-2480C User Manual
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Summary of Contents for Brother FAX-2480C
- Page 1 Please see "User manual 2[Short-Term Confidentiality].pdf" for FCC manual statements. USER’S GUIDE FAX-2480C FAX-2580C...
- Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
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Page 3: Brother Numbers
Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;... - Page 4 For the location of a Brother authorized service center, call 1-877-BROTHER. Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week.
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Page 5: Ordering Accessories And Supplies
If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) -
Page 6: Compilation And Publication Notice
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. - Page 7 Product without the proper Consumable and Accessory Items at no preparation and/or packaging); charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable Accessory Items is made by Brother in its sole...
- Page 8 This Limited Warranty is the only warranty Machine that Brother agreed to replace. You that Brother is giving for this Product. It is are then expected to pack the Machine that the final expression and the exclusive and...
- Page 9 This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages.
- Page 10 Paper Size .....................20 Volume Settings....................20 Ring Volume ....................20 Beeper Volume ....................20 Speaker Volume ....................21 Handset Volume (FAX-2480C only) ..............21 Choosing the Handset Volume (For Volume Amplify) (FAX-2480C only) ..................21 Setting Volume Amplify (FAX-2480C only)............22 Automatic Daylight Savings Time ................22 LCD display ......................23 LCD Contrast ....................23...
- Page 11 Using receive modes ................... 37 Fax only ......................37 Fax/Tel......................37 Manual......................37 Message Center (MC:Msg Ctr) (FAX-2580C only)........37 External TAD (FAX-2480C only) ..............37 Receive mode settings ..................38 Ring Delay .....................38 F/T Ring Time (Fax/Tel mode only) ...............38 Easy Receive....................39...
- Page 12 Multi-line connections (PBX) .................48 External and extension phones ................49 Connecting an external or extension telephone ..........49 Using external and extension telephones............49 Using a non-Brother cordless external telephone (FAX-2480C only)....49 Using remote codes..................49 Dialing and storing numbers How to Dial ......................51 Manual dialing ....................51...
- Page 13 Managing your messages ................... 57 Message Indicator ..................57 Playing voice messages ................57 Printing fax messages ..................58 Erasing incoming messages................58 Additional Message Center operations..............59 Setting maximum time for incoming messages ..........59 Setting toll saver ....................59 ICM Recording Monitor..................59 Remote fax options (Black &...
- Page 14 Cleaning the print head ................107 Checking the print quality ................107 Checking the printing alignment ..............108 Checking the ink volume ................109 Uninstalling the handset and handset cradle (FAX-2480C only) ....109 Machine Information ..................109 Checking the serial number .................109 Packing and shipping the machine ..............110...
- Page 15 Menu and Features On-screen programming..................112 Menu table ....................112 Memory storage................... 112 Menu keys ......................113 Menu Table......................114 Entering Text .....................121 Specifications General......................122 Print media......................124 Fax........................125 Message Center (FAX-2580C only)..............126 Cordless handset (FAX-2580C only) ..............127 Battery cradle (FAX-2580C only)...............127 Copy ........................
- Page 17 Section I General General Information Loading documents and paper General setup Security features...
- Page 18 Chapter 1...
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Page 19: General Information
Warnings tell you what to do to documentation prevent possible personal injury. Electrical Hazard icons alert you to Thank you for buying a Brother machine! possible electrical shock. Reading the documentation will help you Hot Surface icons warn you not to make the most of your machine. -
Page 20: Control Panel Overview
Chapter 1 Control panel overview FAX-2480C FAX-2580C... - Page 21 General Information Note Most of the illustrations in this User’s Guide show the FAX-2480C.
- Page 22 When held down, lets you access One-Touch Lets you start sending faxes or making numbers in a gray square. copies in black & white. 4 Ink (FAX-2480C only) Stop/Exit Lets you clean the print head, check the print quality, and check the available ink volume.
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Page 23: Loading Documents And Paper
Loading documents and paper Loading documents How to load documents CAUTION You can send a fax, make copies, and scan from the ADF (automatic document feeder) DO NOT pull on the document while it is and from the scanner glass. feeding. -
Page 24: Using The Scanner Glass
Chapter 2 Using the scanner glass Using the document guidelines on the left, center the document face down on the scanner glass. You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. -
Page 25: Acceptable Paper And Other Media
Bottom (2) Right (4) Paper Type on page 20). Letter 0.12 in. 0.16 in. When you print on Brother photo paper, (3 mm) (4 mm) load the instruction sheet included with the 0.12 in. 0.04 in. photo paper in the paper tray first, and... -
Page 26: Recommended Media
Recommended media Improper Setup To get the best print quality, we suggest using DO NOT use the following kinds of paper: Brother paper. (See table below.) • Damaged, curled, wrinkled, or We recommend using ‘3M Transparency irregularly shaped paper Film’ when you print on transparencies. -
Page 27: Choosing The Right Media
Loading documents and paper Choosing the right media Paper type and size for each operation Paper Type Paper Size Usage Copy Print 8 1/2 × 11 in. (216 × 279 mm) Cut Sheet Letter 8.3 × 11.7 in. (210 × 297 mm) 8 1/2 ×... - Page 28 Chapter 2 Paper weight, thickness and capacity Paper Type Weight Thickness No. of sheets Plain Paper ) 0.003 to 0.006 in. (0.08 to 0.15 mm) 100 17 to 32 lb (64 to 120 g/m Sheet Inkjet Paper ) 0.003 to 0.01 in. (0.08 to 0.25 mm) 17 to 53 lb (64 to 200 g/m Glossy Paper Up to 58 lb...
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Page 29: Loading Paper And Other Media
Loading documents and paper Loading paper and Press and slide the paper side guides (1) and paper length guide (2) to fit the other media paper size. Pull the paper tray completely out of the machine. If the paper support flap is open, close it and lift the output paper tray cover (1). - Page 30 Chapter 2 Gently put the paper into the paper tray Gently adjust the paper side guides with print side down and top edge first. both hands and the paper length guide Check that the paper is flat in the tray. to the paper.
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Page 31: Loading Envelopes And Post Cards
Loading documents and paper Loading envelopes and post Slowly push the paper tray completely into the machine. cards About envelopes Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m Some envelopes need margin settings to be set in the application. Make sure you do a test print first. -
Page 32: Removing Small Printouts From The Machine
Chapter 2 How to load envelopes and post cards If you have problems when printing on envelopes, try the following Before loading, press the corners and suggestions: sides of the envelopes or post cards to make them as flat as possible. Open the envelope flap. -
Page 33: Printable Area
Loading documents and paper Printable Area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes Top (1) -
Page 34: General Setup
General setup On/Off key On/Off setting When the machine is idle, you can turn it on You can customize the machine's On/Off and off by pressing the On/Off key. key. The default setting is Fax Receive:Off. Your machine will not Note work when it is switched off, but it will clean the print head periodically. -
Page 35: Mode Timer
Easy Receive, Manual Delayed Fax You cannot receive a fax with Black Start or Color Start. You can receive telephone calls by lifting the handset (FAX-2480C) or cordless handset (FAX-2580C). FAX-2480C only FAX-2580C only Set before you switch off the machine. -
Page 36: Paper Settings
Press a or b to choose Plain Paper, to adjust the volume level. The LCD shows the current setting, and each key press will Inkjet Paper, Brother Photo, Other Photo or Transparency. change the volume to the next level. The Press OK. -
Page 37: Speaker Volume
Speaker Volume Choosing the Handset Volume (For Volume Amplify) You can choose a range of speaker volume (FAX-2480C only) levels, from High to Off. Before you begin to use the machine, you Press Menu, 1, 4, 3. must decide if you need to set the handset... -
Page 38: Setting Volume Amplify
(FAX-2480C only) Press a or b to choose On or Off. Press OK. Please carefully read Choosing the Handset Volume (For Volume Amplify) (FAX-2480C Press Stop/Exit. only) on page 21 before you do the following steps: Press Menu, 1, 4, 5. -
Page 39: Lcd Display
General setup LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Press Menu, 1, 7. Press a or b to choose Light or Dark. -
Page 40: Security Features
Lock password Setting up the password Note • If you forget the TX Lock password, please call Brother Customer Service. • If you have already set the password, you will not need to set it again. Press Menu, 2, 0, 1. -
Page 41: Memory Security
Security features Memory Security Turning the TX Lock on/off (FAX-2580C only) Turning TX Lock on Memory Security lets you prevent Press Menu, 2, 0, 1. unauthorized access to the machine. You will not be able to continue to schedule Delayed Press a or b to choose Set TX Lock. -
Page 42: Setting And Changing The Memory Security Password
Turning on the memory security lock Press Menu, 2, 0, 1. Note • If you forget the Memory Security Press a or b to choose password, please call Brother Customer Set Security. Service. Press OK. • If you have already set the password, you Enter the registered 4-digit password. - Page 43 Section II Sending a fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Remote fax options (Black & White only) Printing Reports Polling...
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Page 44: Sending A Fax
Sending a fax Entering Fax mode Make sure you are in Fax mode Load your document on the scanner glass. To enter fax mode, press (Fax), and the key will glow green. Dial the fax number. The LCD will show the new job number and Press Black Start or Color Start. -
Page 45: Faxing A4 Size Documents From The Scanner Glass
Stop/Exit. for Groups, or access codes, or credit card numbers, you can ‘broadcast’ faxes to as many as 140 (FAX-2480C) or 154 (FAX-2580C) different numbers. • The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. -
Page 46: Canceling A Broadcast In Progress
Chapter 5 Additional sending Canceling a Broadcast in progress operations Press Menu, 2, 6. Sending faxes using multiple The LCD will show the fax number being settings dialed. Press OK. When you send a fax you can choose any The LCD will show the job number: combination of these settings: resolution, contrast, overseas mode and real time XXXXXXXX... -
Page 47: Changing Fax Resolution
Sending a fax Contrast To change the default fax resolution Make sure you are in Fax mode If your document is very light or very dark, you may want to change the contrast. Press Menu, 2, 2, 2. Use Light when sending a light document. Press a or b to choose the resolution Use Dark when sending a dark document. -
Page 48: Dual Access
Chapter 5 Dual access Real time transmission (Black & White only) When you are sending a fax, the machine will scan the documents into the memory before You can dial a number and start scanning the sending. Then, as soon as the phone line is fax into memory—even when the machine is free, the machine will start dialing and sending from memory, receiving faxes or... -
Page 49: Overseas Mode
Sending a fax Overseas Mode Delayed Batch Transmission (Black & White only) If you are having difficulty sending a fax overseas due to possible interference on the Before sending the delayed faxes, your phone line, we recommend that you turn on machine will help you economize by sorting the Overseas mode. -
Page 50: Sending A Fax Manually
If you picked up the handset or cordless handset, replace it. Load your document. Out of Memory message (FAX-2480C) Pick up the handset of the machine or If you get an Out of Memory message while press Hook/Hold and listen for a dial scanning the first page of a fax, press tone. -
Page 51: Receiving A Fax
Choosing the Receive Mode The diagram below will help you choose the correct mode. For more detailed information on the receive modes see page 37. FAX-2480C See Distinctive Ring. Do you use a Distinctive Ring subscriber service? Are you connecting an external telephone or external TAD (telephone... - Page 52 The LCD will display the current receive below. mode. Press Menu, 0, 1. 12/10 11:53 12/10 11:53 Press a or b to choose Fax Only, Fax/Tel, External TAD (FAX-2480C only) or Manual. Press OK. 1 Current receive mode Fax: Fax Only Press Stop/Exit.
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Page 53: Using Receive Modes
The F/T ring is a fast External TAD double ring made by your machine. (FAX-2480C only) Also see F/T Ring Time (Fax/Tel mode only) on page 38 and Ring Delay on page 38. External TAD mode lets an external... -
Page 54: Receive Mode Settings
Chapter 6 Receive mode settings F/T Ring Time (Fax/Tel mode only) Ring Delay If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will The Ring Delay sets the number of times the signal you with its special pseudo/double-ring machine rings before it answers in Fax Only when you have a voice call. -
Page 55: Easy Receive
The machine will only receive a fax call if you answered it using the machine’s handset, 5.Auto Reduction Speaker Phone or Brother cordless handset. Use a or b to choose On or Off. Press OK. If Easy Receive is Off: You have to lift the handset of an external Press Stop/Exit. -
Page 56: Receiving A Fax At The End Of A Conversation
Chapter 6 Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to send you a fax before you both hang up. Ask the other party to place the document in their machine and to press Start or Send key. -
Page 57: Voice Operations
To start a voice call, choose one of the up the machine’s handset. options below: Picking up an extension handset will not (FAX-2480C) Pick up the handset. release the call from hold. (FAX-2580C) Press Speaker Phone on the machine or press Tone or Pulse (Canada only) on the cordless handset. -
Page 58: Telephone Services
5 1. Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing,... - Page 59 What does Brother's ‘Distinctive Ring’ Before you choose the ring pattern to register The Brother machine has a Distinctive Ring You can only register one Distinctive Ring feature that allows you to use your machine to pattern with the machine. Some ring patterns take full advantage of the telephone cannot be registered.
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Page 60: Caller Id
Chapter 7 Caller ID Registering the Distinctive Ring pattern The Caller ID feature lets you use the Caller Very Important! ID subscriber service offered by many local After you have set the Distinctive Ring feature telephone companies. Call your telephone to on, the receive mode is set to Manual company for details. - Page 61 Telephone Services and External devices Connecting an external Viewing Caller ID List Your machine stores information for the last TAD (telephone thirty calls in the Caller ID list. You can view answering device) or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.
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Page 62: Connections
Ring Service: Do one of the following: You must plug your TAD into the EXT. (FAX-2480C) Set the Receive Mode jack of your machine. If your TAD is to External TAD. (See Choosing plugged into a wall jack, both your the Receive Mode on page 35.) -
Page 63: Special Line Considerations
Telephone Services and External devices Special line considerations Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require help from Roll over phone lines the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 A roll over phone system is a group of two or jacks. -
Page 64: Multi-Line Connections (Pbx)
Chapter 7 Multi-line connections (PBX) Put the two-line TAD and the two-line telephone next to your machine. We suggest you ask the company who Plug one end of the telephone line cord installed your PBX to connect your machine. for your machine into the L2 jack of the If you have a multi line system we suggest triplex adapter. -
Page 65: Extension Telephone
Receive on page 39.) Using a non-Brother cordless external telephone (FAX-2480C only) If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. -
Page 66: Changing The Remote Codes
Chapter 7 Changing the remote codes The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes. Press Menu, 2, 1, 4. 1.Setup Receive 4.Remote Codes Press a or b to choose On (or Off). -
Page 67: Dialing And Storing Numbers
If the LCD shows Not Registered when you enter a Speed-Dial or a One-touch number, a number has not been stored at this location. (FAX-2480C) To dial One-Touch numbers shown in a gray square, hold down Shift as you press the One-Touch key. -
Page 68: Fax Redial
Chapter 8 Search Fax Redial You can search for names you have stored in If you are sending a fax manually and the line the One-touch and Speed-Dial memories. is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you Press Search/Speed Dial and the navigation want to make a second call to the last number keys to search, or use the dial pad to search... -
Page 69: Storing Numbers
If you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost. Storing a pause (FAX-2480C) Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing Press Menu, 2, 3, 1. overseas, you can press Redial/Pause as... -
Page 70: Storing Speed-Dial Numbers
Storing Speed-Dial numbers Changing One-Touch and Speed-Dial numbers You can store up to 80 (FAX-2480C) or 100 (FAX-2580C) 2-digit Speed-Dial locations If you try to store a One-Touch or Speed-Dial with a name. When you dial you will only have... -
Page 71: Setting Up Groups For Broadcasting
Dialing and storing numbers Setting up groups for Press OK when you have finished adding numbers. broadcasting Use the dial pad to enter a name for the If you regularly want to send the same fax Group. message to many fax numbers you can set Press OK. -
Page 72: Message Center Mode
Message Center mode (FAX-2580C only) Message Center Mode Outgoing message (OGM) The Message Center feature will store up to Recording your OGM 99 incoming voice or fax messages. Messages are stored in the order in which You can record the following two different they are received. -
Page 73: Message Indicator
If your machine is set to Fax/Tel receive when playing messages: mode, this message will be played by your Brother machine to a caller. Unlike the Repeats a message (RWD) Msg Ctr OGM, the caller will not be able to... -
Page 74: Printing Fax Messages
Chapter 9 Printing fax messages To erase all of your messages Press Erase. Once you print a new fax message stored in memory it will automatically be erased from Press a or b to choose one of the the memory. options below. -
Page 75: Additional Message Center Operations
Message Center mode (FAX-2580C only) Additional Message Press a or b to choose Toll Saver. Press OK. Center operations Press a or b to choose On (or Off). Press OK. Setting maximum time for Press Stop/Exit. incoming messages ICM Recording Monitor Your machine’s default setting will save incoming messages up to 30 seconds long.
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