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52 |
Creating Accessible PDF Files Using Authoring Applications
•
Select the Alt Text tab and enter the alternative text
for adding Alternative Text" on page 52)
Configure the PDFMaker
Once you have authored your Microsoft Word document with accessibility in mind, you are ready to
convert it to an accessible PDF file. To generate an accessible PDF document directly from the Microsoft
Word source, you should use the Adobe PDFMaker to convert the file to PDF.
PDFMaker is an Acrobat feature that operates within many business applications, such as Microsoft Office
applications and Lotus Notes. When you install Acrobat, PDFMaker controls appear in the work area of the
authoring application.
Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an
Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu. It is not necessary to
open Acrobat.
In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many
popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu to create
PDFs, but the menu also provides access to conversion settings.
Note:
For Microsoft Office 2007 applications such as Word, Excel, PowerPoint, and Access, the
options for creating PDFs are available from the Acrobat ribbon
Word 2007 Adobe Acrobat Ribbon and Group" on
Figure 33 Microsoft Word 2007 Alt Text for adding Alternative Text
Making PDF Accessible with Adobe Acrobat 9 Pro
(See "Figure 33 Microsoft Word 2007 Alt Text
(See "Figure 34 Microsoft
page 53).
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