Editing Address Book Keywords - Dymo Label v.8 User Manual

To import data to an Address Book (Mac)
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Editing Address Book Keywords

The DYMO Label Address Book includes a name rotation feature that automatically rotates the
first and last name of an entry so that the last name appears first, followed by the first name in the
address list. The Address Book keywords are used to prevent particular words from being treated as
last names. For example, if the first line of your address contains a company name, you may not
want to rotate the name when filing the address.
There are three types of Address Book keywords:
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You can edit, add, or delete Address Book keyword.
Create a new Address Book or open the Address Book you want to import data into.
Choose Import from the Address Book menu.
Navigate to and select the file to import, and then click Open.
The Address Book Import Wizard starts.
Choose one of the following methods to arrange the data fields:
•
To automatically arrange the data fields:
Click Auto.
a
The fields are automatically arranged and displayed in the Import Formats box.
Add any desired spaces, punctuation, or line breaks in the Arrange fields into
b
desired format box.
• To manually arrange the data fields:
Click Next Record until you find an entry that best represents the information
a
contained in the list (for example, a record that uses all the address lines).
Select the field you want to appear on the first line, and then click the right arrow button.
b
NoteYou can also drag fields from the Select fields box to the Arrange fields box.
Repeat this procedure until all the fields that you want to import are displayed in the
c
correct order in the Arrange fields box.
Add any desired spaces, punctuation, or line breaks in the Arrange fields box.
d
Since all of the records in the file should be in the same format, you only need to arrange the
fields for one record. All other records will be laid out in the same manner.
If the first line in your file contains field names or column headings, select the First line is
header - Do not import check box.
The first record is not imported.
From the File As list, choose how you want the records to be sorted in your Address Book.
Click Import.
The data is imported into the current Address Book.
Company Identifiers such as Association, Corp, or Dept.
Prefixed Salutations such as Dr., Mr., or Mrs.
Postfixed Honoraries such as III, Jr., or M.D.
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