Dymo LabelWriter User Manual
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DYMO Label Software
User Guide

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Summary of Contents for Dymo LabelWriter

  • Page 1 DYMO Label Software User Guide...
  • Page 2 © 2004 DYMO Corporation. All rights reserved. Revised 02/04. No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of DYMO Corporation. Trademarks LabelWriter is a registered trademark of DYMO Corporation.
  • Page 3: Table Of Contents

    DYMO Label Window........
  • Page 4 Chapter 6 Using the LabelWriter Printer with Other Applications ......23 Add-In for Microsoft Word........... 23 Additional Windows Application Add-Ins .
  • Page 5: Introduction

    For the most part, the software operates in the same way on both platforms. Any differences in features, procedures, or commands are noted within the text. Software DYMO Label Software includes many features that make it flexible and easy to use. In addition, ® DYMO has integrated the Label Software into Microsoft Word allowing you to print labels quickly and easily from within Word.
  • Page 6: Installing The Labelwriter

    Choose to register over the Internet or print the registration form for mail or fax registration. If you register over the Internet, wait a few seconds while your information is sent to DYMO. To register by mail or fax, print the completed registration form, and mail or fax the form to the location printed on the form.
  • Page 7: Getting Started

    Chapter 2 Getting Started DYMO Label Software is a general-purpose label printing program that is specifically designed to help you get the most benefit from your LabelWriter printer. The program includes: • Many pre-designed labels for commonly used tasks •...
  • Page 8: Creating A New Label

    Book Panel Status For Windows users, the first time you open DYMO Label Software, you are prompted to register the software. See "Registering the Software" on page 2. All users are also asked to enter a return address and select a default logo, such as your company’s logo.
  • Page 9 Creating a New Label Choosing a Label File The first step is to choose a label file as the basis for your new label. To choose a label file Select the arrow next to the Label Files drop-down list. A list of the most recently used label files appears. Click here to display the list of recently used labels.
  • Page 10 Getting Started To change the graphic Double-click the graphic that appears on the label. The Graphic Settings dialog box appears. Select File under Select Graphics Source. The Insert Image button changes to read Select File. Click Select File. The File open dialog box appears listing the contents of the default Clipart folder. Select the Miscellaneous folder and click Open.
  • Page 11 Creating a New Label Click OK. The computer graphic is placed on the label replacing the telephone graphic. Changing the Return Address Next, you change the return address. To enter a return address Click the text in the label’s upper-right corner. The flashing cursor appears where the default text had been.
  • Page 12: Changing The Font

    Getting Started Click anywhere outside the text object. The new return address appears on the label. Changing the Recipient Address Next, you enter a recipient’s address. To enter the recipient’s address Click once on the address object in the middle of the label. The flashing cursor appears where the default text had been.
  • Page 13 NOTE To access your label files from the Label Files list, you must store them in the Label Files folder. A default Label Files folder is created for you, under the DYMO Label installation folder, when you first install the software.
  • Page 14 Getting Started...
  • Page 15: Using The Label Designer

    Chapter 3 Using the Label Designer DYMO Label Software allows you to easily design labels for your specific needs using a simple-to- use Label Designer. You can also modify any of the pre-designed label files included with the software. The Designer allows you to change the appearance and content of labels. You can add or modify text (including addresses), barcodes, sequential numbers, date-time stamps, lines, rectangles, and circles or ellipses (Macintosh).
  • Page 16 Using the Label Designer Address The address object is similar to the text object, but is designed to print information that changes with each label printed, such as names and addresses. Address objects can also display POSTNET barcodes. You can change the font settings (font, size, style, and so on) for text in address objects and control the text’s position.
  • Page 17: Creating A New Label File

    Creating a New Label File DYMO Label Software includes a blank label file for every type of label available. When you create a new label, you select one of these blank labels as a starting point.
  • Page 18: Adding An Object

    Using the Label Designer Select the file you wish to open and click Open. The label opens in the label workspace. Adding an Object When you place a new object on a label, the new object displays certain default settings. For example, new address and text objects display text describing how to modify the objects.
  • Page 19: Working With Lists

    Chapter 4 Working with Lists DYMO Label Software includes a built-in Address Book that allows you to maintain lists of addresses routinely used to generate labels. Additionally, if you have Mac OS version 10.2 or later, you can print labels using the addresses already stored in your Mac OS address book.
  • Page 20: Using The Address Book

    Working with Lists Using the Address Book The Address Book is displayed in a panel at the bottom of the DYMO Label main window. You can display or hide the panel using the Address Book button on the Action bar.
  • Page 21: Creating A New List

    Mac OS address book. However, unlike the built-in Address Book, you cannot add or change the addresses in the Mac OS address book from within DYMO Label Software. You must make changes using the Mac OS address book application.
  • Page 22 Working with Lists To print from the Mac OS Address Book Select Use Mac Address Book from the Address Book menu. You can also choose this menu item from the Address Book drop-down menu. Select the address that you wish to use. The address is placed on the current label.
  • Page 23: Printing Labels Using Smart Paste

    For example, the rows in the following spreadsheet: will print two three-line labels: one for DYMO and one for Esselte. DYMO Corp.
  • Page 24 For example, the following lines of text (delimited using commas): DYMO Corp., 44 Commerce Road, “Stamford, CT 06902” Esselte, 48 South Service Road,“Melville, NY 11471” will print two three-line labels: one for DYMO and one for Esselte. DYMO Corp. Esselte...
  • Page 25: Printing Multiple Labels Using Smart Paste

    Printing Multiple Labels Using Smart Paste However, the following three lines of text contain no blank lines. So, Smart Paste will print three one-line labels. Pencils Pens Erasers Printing Multiple Labels Using Smart Paste When you use Smart Paste to print multiple labels, the labels will be formatted using the font, size, and style currently selected for the text or address object receiving the text.
  • Page 26 Printing Labels Using Smart Paste Select Smart Paste, and then From File from the Edit menu. The File Open dialog box appears. Navigate to and open the file you exported as CSV or text. A dialog box appears telling you how many labels will be printed. Click Yes.
  • Page 27: Using The Labelwriter Printer With Other Applications

    NOTE When you start Word the first time after you install the Word Add-In, a macro warning dialog box may appear asking if you wish to trust macros from DYMO Corporation. This dialog box is displayed because of your Macro Security setting within Word. In the warning dialog box, select the Always trust macros from this source check box, and then select the Enable Macros check box.
  • Page 28: Additional Windows Application Add-Ins

    Outlook. See “Enabling the Outlook Add-In” later in this section. If you don’t see this tool button, you will need to reinstall your DYMO Label Software. CAUTION When you reinstall the DYMO LabelWriter Software, all of the pre-designed label files are also reinstalled.
  • Page 29: Printing Directly From Other Applications

    Check the DYMO LabelWriter item in the Add-In Manager list (you might have to scroll down the list to display this item). If DYMO LabelWriter does not appear, click the Install button and then select from the list of files. Click OK.
  • Page 30 Using the LabelWriter Printer with Other Applications Detailed instructions on printing directly from Microsoft Word can be found in the online Help. Even if you are using a different application program than Word, reviewing the instructions in the online Help will give you an understanding of how to use the LabelWriter printer driver with your favorite program.
  • Page 31: Maintenance And Troubleshooting

    This chapter describes how to take care of your LabelWriter printer and offers suggestions for identifying problems that can occur when you using the printer. If you can’t solve a problem, this chapter also describes how to contact DYMO for technical support. Caring for the LabelWriter Printer The LabelWriter printer is designed to give you long and trouble-free service, while requiring very little maintenance.
  • Page 32: Performing A Printer Self-Test

    If you experience problems with the set up or use of your printer, carefully read this manual and consult the online Help to make sure you have not missed something that is covered in the documentation. If you cannot resolve your problem by consulting the documentation, you can obtain additional information and assistance from DYMO.
  • Page 33: Contacting Dymo

    Obtaining Technical Support Contacting DYMO DYMO maintains an Internet Web site, www.dymo.com, that offers support for each printer. The following table provides a list of telephone numbers to reach DYMO Sales and Support departments. You can also reach DYMO at www.dymo.com. Country...
  • Page 34 Maintenance and Troubleshooting...
  • Page 35: Technical Specifications

    Appendix A Technical Specifications This section gives the printer specifications for all the LabelWriter printers. You will also find information on DYMO’s Software Development Kit which will allow you to use the LabelWriter printer and software with your application. Printer Specifications...
  • Page 36: Developer And Sdk Information

    Developer and SDK Information DYMO provides various types of information designed to help developers create products that work with the LabelWriter printers and DYMO Label Software. Below are some notes for those interested in developing products that work with LabelWriter printers.
  • Page 37 Default Logo File Merge Print from Database Default Return Address Microsoft delimited files, printing Access designer Outlook designer toolbar Outlook Express DYMO Label Software Word 23, 25 starting multi-line text EAN 8/13 ellipse objects form-feed button graphic objects placing new...
  • Page 38 text files, printing from text objects objects placing new about thermal printing address barcode counter curved text UPC A/E date-time using with other programs ellipse graphic horizontal line variable placing new objects rectangle text objects text vertical line objects vertical line placing new opening address book lists...

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