Document Management - Novell IFOLDER 3.8 - DEPLOYMENT Deployment Manual

"Disabling Sharing" on page 17
"Setting a Disk Quota" on page 17
Limiting the Number of iFolders Per User
In order to maintain the server load at an optimal level, you must limit the number of iFolders that a
user can create. Use the Web Admin console to limit the number of iFolders per user in a given
iFolder system. You can set this policy at user and system levels. The recommended limit of iFolders
per user is 5.
Disabling Sharing
To enable an effective backup and to avoid user data collision, you must disable iFolder sharing. If
necessary, you can enable sharing with read-only access. This is useful to maintain the 10 MB per
hour data transfer rate at 500 simultaneous connections.
Setting a Disk Quota
The disk quota limit is based on the server capacity. The recommended limit is 4 GB per user. This
requirement can be a floating value, so that an average of 4 GB per user is achieved. This means that
default settings are used to achieve the requirement.

2.4.2 Document Management

This deployment scenario illustrates the iFolder ability to synchronize documents across various
levels in an enterprise. Consider a scenario where a customer in a bank initiates a loan request
process by submitting an application form to a bank clerk. As a part of the loan request process, the
application form is sent to an official at a higher level for approval.
In this scenario, you can create three iFolders named Submission, Level 1, and Level 2 for the initial
submission and for the next levels of approvals. The first two iFolders, Submission and Level 1, can
be shared between the clerk and the manager. The Level 2 iFolder can be shared between the
manager and the senior manager and made inaccessible to the clerk.
After the initial verification, the clerk can move the loan application form stored in the Submission
iFolder to the Level 1 iFolder. The manager accesses the verified loan application form from the
Level 1 iFolder for further verification and approval. If the loan request is verified and approved, the
manager moves the application form to the Level 2 iFolder for the senior manager's approval.
The various levels of access allow you to use a single-server setup to easily manage the flow of
documents in an enterprise.
Single-Server Deployment 17