Adobe INDESIGN 2.0 - USING HELP Help Manual page 245

Adobe InDesign Help
Using Help | Contents
Setting preferences for managed files
You can set preferences for opening managed files, to specify how they are checked out,
how they are updated, and how links are updated. You can also set preferences for placing
managed links.
To set preferences for opening managed files:
1 Choose Edit > Preferences > Workgroup (Windows and Mac OS 9), or InDesign > Prefer-
ences > Workgroup (Mac OS 10.1).
2 Select one of the following options for Check Out from Server:
Ask displays a dialog box when you open a file that is not checked out.
•
Never opens the local copy of the file without displaying a dialog box and without
•
checking it out.
Always automatically checks out the file when you open it.
•
3 Select one of the following options for Update from Server, and click OK:
Ask displays a dialog box if the file has been updated on the server.
•
Never opens the local copy of the file without displaying a dialog box and without
•
downloading the latest version of the file from the server.
Always automatically downloads the latest version of the file from the server.
•
4 Select one of the following options for Update Links from Server:
Ask displays a dialog box when you open a file that contains links.
•
Never opens the local copy of the file without displaying a dialog box and without
•
updating links.
Always automatically updates links when you open a file.
•
Verify Only checks if links are broken and if so, display icons next to the broken links in
•
the Links palette.
To set preferences for replacing managed links:
1 Choose Edit > Preferences > Workgroup (Windows and Mac OS 9), or InDesign > Prefer-
ences > Workgroup (Mac OS 10.1).
2 Select one of the following options for Replace Already-Linked File:
Always automatically updates links when you place a file.
•
Ask displays a dialog box when you place a file that contains links.
•
Never places the local copy of the file without displaying a dialog box and without
•
updating links.
To turn off workgroup functionality for this copy of Adobe InDesign:
Choose Edit > Preferences > Workgroup (Windows and Mac OS 9), or InDesign > Prefer-
ences > Workgroup (Mac OS 10.1), and deselect Enable Workgroup Functionality.
Adding metadata to documents
Metadata, or file info, is descriptive information that can be searched and processed by a
computer. Use metadata to provide information about the contents of a document and to
preserve information about a document that will be opened in other Adobe applications.
Using Help | Contents
Importing, Exporting, and Managing Graphics
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