Yealink RoomCast Manual

RoomCast Wireless Casting Device

Hardware Overview

Related tasks
LED Indicator

Home Screen

Related tasks
Setting the Screen Cast
Customizing the Home Screen

Getting Started

This guide intends to walk you through installing RoomCast and using RoomCast to share screens.

• Deployment and Connection
• Presentation Methods

Deployment and Connection

Note: You can connect the RoomCast to a wired network or Wi-Fi.

Related tasks
Connecting to a Wireless Network

Presentation Methods

You can share your screen using Yealink Wireless Presentation Pod, Miracast, AirPlay, and Google Cast. The following section introduces how to use WPP20 to share screens.

Before you begin
Make sure you have paired WPP20 with RoomCast and connected WPP20 to the PC which is powered on.

Procedure
Do one of the following:

• On the WPP20, press the presentation button to share the full screen of the PC.
• On the Yealink Wireless Presentation Pod software, click Advanced Share. Select the window you want to share and then click Start Sharing.

Note: For more information about other methods, refer to RoomCast Screen Sharing Guide.

Configurations on the Web

This section introduces how to go to the web user interface of RoomCast and configure the basic, network, and system settings.

• Signing in to the Web User Interface
• Basic Settings
• Network Settings
• System Settings

Signing in to the Web User Interface

Procedure

1. You can sign in to the web user interface of RoomCast by the following two methods:
   • When RoomCast connects to a wired/wireless network:
     1. Make sure you connect the PC and RoomCast to the same LAN.
     2. Open a web browser and enter the IP address of RoomCast (displayed in the top-right corner of the home screen).
     3. Enter the username and password (the default administrator username is admin and password is 0000) and click Login.
   • When RoomCast does not connect to a wired network:
     1. Connect PC to the wireless AP provided by RoomCast. (The AP name and password are displayed on the home screen, and the default name is Yealink-XXXXXX.)
     2. Open a web browser and enter the IP address of RoomCast (displayed in the top-right corner of the home screen).
     3. Enter the username and password (the default administrator username is admin and password is 0000) and click Login.
2. After signing in, set the personalization, time, network, and password according to the quick setup.

Note: The quick setup will pop up automatically when you sign in to the web user interface for the first time. You can also click Quick Setup in the bottom-right corner to open it.

Basic Settings

This section introduces how to share screens, customize the home screen, and control the LED indicator.

• Setting the Screen Cast
• Customizing the Home Screen
• LED Indicator

Setting the Screen Cast

You can share your screen using Yealink Wireless Presentation Pod, Miracast, AirPlay, and Google Cast.

Procedure

1. On the web user interface, go to Basic > Screen Cast.
2. Configure and save the following settings:

Note: For more information about the screen sharing method of RoomCast, refer to the RoomCast Screen Sharing Guide.

Related tasks
Connecting to a Wireless Network

Customizing the Home Screen

You can customize the wallpaper, language, theme or others for the home screen of RoomCast.

Procedure

1. On the web user interface, go to Basic > On-Screen.
2. Configure and save the following settings:

Related information
Home Screen

LED Indicator

You can enable or disable the LED indicator of RoomCast.

Procedure

1. On the web user interface, go to Basic > LED Control.
2. Enable or disable the LED Indicator.

Network Settings

This section introduces: how to connect the RoomCast to a wireless network and use RoomCast to provide a Wi-Fi Hotspot.

• Connecting to a Wireless Network
• Wi-Fi Hotspot

Connecting to a Wireless Network

Except for connecting the RoomCast to a wired network, you can also connect it to a wireless network.

Procedure

1. On your web user interface, go to Network > Wireless Network > Connect to Exiting Network.
2. Click Scan Wireless Network to search for the wireless network.
3. Select the desired wireless network and connect the RoomCast to it. If the network is protected with password, enter its password.
4. Click Confirm to connect.
   The display device prompts that the RoomCast is connected to a wireless network.

Note: The feature of Connect to Exiting Network is enabled by default. If you disable this feature, the RoomCast cannot connected to a wireless network.

Related tasks
Signing in to the Web User Interface

Wi-Fi Hotspot

You can set the parameters of the Wi-Fi hotspot provided RoomCast.

Procedure

1. On your web user interface, go to Network > Wireless Network > Wi-Fi Hotspot.
2. Configure and save the following settings:

System Settings

This section introduces how to set the power and update schedule for the RoomCast.

• Power Schedule
• Power Saving
• Automatic Update

Power Schedule

If you enable this feature, the power saving mode automatically starts after the RoomCast is inactive for a specified amount of time outside the defined working hours. You can set working hours and add up to 5 working hours. If you disable this feature, the RoomCast is in working status all the time.

Procedure

1. On the web user interface, go to System > Power Schedule > Power Schedule.
2. Enable Power Saving
3. Click Add, set the time, and click Save.

Note: If you add multiple working hours, they will take effect simultaneously.

Power Saving

During power saving mode, no HDMI signal is outputting, while the Wi-Fi is still working. You can start screen sharing to wake up the RoomCast.

Procedure

1. On the web user interface, go to System > Power Schedule > Power Schedule.
2. Enable Power Saving.
3. In the Power Saving Timeout field, set the time and click Confirm.

Note: Activate the RoomCast with any of the following actions:

• Any device connects to the wireless AP provided by the RoomCast
• Any device starts screen casting
• Plug in or unplug the USB cable
• Plug in the HDMI cable
• Wake up the display device

Automatic Update

If you enable this feature, the RoomCast will check whether a new version is available at a specific time each day. If it is, the RoomCast will automatically upgrade to the new version.

Procedure

1. On the web user interface, go to System > Update > Update Schedule.
2. Enable Automatic Update.
3. Set the Update Time and click Confirm.

Digital Signage

RoomCast can be used as digital signage for enterprise needs to welcome external visitors and display culture promotion or announcements.

Once the RoomCast is connected to the Yealink Device Management Platform, it can synchronize meeting room calendars and digital signage content after the device is bound to a meeting room.

• Connecting to Yealink Device Management Platform
• Synchronizing to Meeting Room Calendar
• Digital Signage Content

Connecting to Yealink Device Management Platform

RoomCast supports connecting to Yealink Management Cloud Service(YMCS) or Yealink Device Management Platform(YDMP) to manage, diagnose and alarm all devices in a unified manner.

About this task

Before powering the device for the first time or restoring to factory settings, you need to add the device to the YMCS or YDMP. After the device is powered on, it will automatically connect to the management platform without manually opening it on the web user interface.

For more information on how to use YMCS or YDMP, please refer to the Yealink Management Cloud Service Administrator Guide/Yealink Device Management Platform Administrator Guide.

Turning on via Web User Interface Manually

Procedure

1. Go to the web user interface of RoomCast.
2. Go to System > Auto Provision, enable DM Server Active.
   
3. Adding devices in the YDMP.
   

Synchronizing to Meeting Room Calendar

After adding the RoomCast to the YDMP, you can bind it to the meeting room in the Yealink Workspace Management Platform(YWMP). The meeting room schedule will be automatically synced to RoomCast and displayed at the top (detailed mode)/bottom (minimalist mode) of the RoomCast home screen.

Digital Signage Content

Digital signage is used to display the information needs such as enterprise culture promotion, enterprise announcement information proclamation, and external visitor welcome.

You can configure and set the digital signage in the YWMP. Please refer to Yealink Workspace Management Platform Administrator Guide.

Documents / Resources

References

• Yealink Support
• Yealink Support
• Yealink Support
• https://ymcs.yealink.com
• 帮助中心

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Here you can download full pdf version of manual, it may contain additional safety instructions, warranty information, FCC rules, etc.

Download Yealink RoomCast Manual