Samsung SF-555P User Manual
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Samsung SF-555P User Manual

Samsung SF-555P User Manual

Samsung sf-555p: reference guide
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  • Page 2 Guide also provides information to maintain and troubleshoot your product. • This User’s Guide, which provides the basic description on using the supplied multifunctional application, Samsung SmarThru, which allows you to scan and edit images, and send e-mail and fax on your computer. You will also find a brief description on the automatic text recognition programme, AnyPage.

  • Page 3: Table Of Contents

    Overview ––––––––––––––––––––––––––––––––––––––––––––– 2.3 Scanning with the Scan Manager ––––––––––––––––––––––––– 2.4 Features of the Scan Manager Window –––––––––––––––––––– 2.7 Selecting Scan Options ––––––––––––––––––––––––––––––––– 2.8 Features of the Samsung TWAIN Window –––––––––––––––––– 2.9 Copying Copying a Document ––––––––––––––––––––––––––––––––– 2.10 Scanning to E-mail Scanning a Document to E-mail –––––––––––––––––––––––...
  • Page 4 Working with Images In Browse Mode ––––––––––––––––––– 3.14 Web Publisher Overview –––––––––––––––––––––––––––––––––––––––––––– 3.17 Creating a New Project –––––––––––––––––––––––––––––––– 3.18 Samsung Web Publisher Window –––––––––––––––––––––––– 3.18 Creating Upload Account ––––––––––––––––––––––––––––––– 3.19 Uploading a Project ––––––––––––––––––––––––––––––––––– 3.20 Image Viewer Overview –––––––––––––––––––––––––––––––––––––––––––– 3.21 Viewing Images with the Image Viewer ––––––––––––––––––...
  • Page 5 Mailbox Mailbox Overview –––––––––––––––––––––––––––––––––––––––––––– 4.1 Activating the SmarThru E-Mail Service ––––––––––––––––– 4.3 Activating the SmarThru Fax Service ––––––––––––––––––– 4.6 Features of the Mailbox Window –––––––––––––––––––––––– 4.9 Working with E-mail Messages New Message Window –––––––––––––––––––––––––––––––– 4.12 Creating and Sending E-mail Messages –––––––––––––––– 4.14 New Message Toolbars –––––––––––––––––––––––––––––––...
  • Page 6 Additional Mailbox Features Viewing News on Internet News Servers ––––––––––––––– 4.51 Creating Message Digests –––––––––––––––––––––––––––– 4.54 Using Message Collections –––––––––––––––––––––––––––– 4.56 Using Conversation Threads –––––––––––––––––––––––––– 4.57 SmarThru Status Window –––––––––––––––––––––––––––– 4.57 Automatic Message Processing –––––––––––––––––––––––– 4.58 All SmarThru Data Backup –––––––––––––––––––––––––––– 4.60 SmarThru Configuration Opening the SmarThru Configuration Dialogue Box –––––...
  • Page 7 Getting Star Getting Star Samsung SmarThru is the accompanying software for Samsung multi-function product (MFP). This chapter introduces you to the Samsung SmarThru software. Topics included in this chapter are: Samsung SmarThru N Introduction N Programmes within Samsung SmarThru...

  • Page 8: Getting Started

    Samsung SmarThru Introduction SmarThru is the accompanying software for Samsung multifunction product (MFP). With the SmarThru, you can enjoy all the MFP capabilities, such as printing, multi-page scanning, and copying. If you activate the SmarThru e-mail or fax services, you can send or receive e-mail or fax messages using your SmarThru system.

  • Page 9: Programmes Within Samsung Smarthru

    Programmes within Samsung SmarThru Here you can find a quick reference to SmarThru software. The main SmarThru programme integrates three components: Image Manager, Scan Wizard, and Mailbox if activated. Image Manager Image Manager is intended for storing and editing images.

  • Page 10: Running Samsung Smarthru

    SmarThru 3 in the following ways: • From the desktop window, double-click the SmarThru 3 Double click. icon. • From the Start menu, click Programs, select Samsung SmarThru and then SmarThru 3. The Samsung SmarThru 3 window opens. Toolbar Plugin Bar...
  • Page 11 SmarThru window. • In the Samsung SmarThru 3 window, click the View menu, click Switch to and then select Scan Wizard. • From the Start menu, click Programs, select Samsung SmarThru and then Scan Wizard.
  • Page 12 SmarThru window. • In the Samsung SmarThru 3 window, click the View menu, click Switch to and then select Mailbox. The Mailbox window appears as shown below. For further information on the Mailbox, see “Mailbox” on page 4.1.

  • Page 13: Getting Help

    Getting Help Samsung SmarThru contains a detailed on-line help document. If you encounter problems while using the SmarThru, please consult the on-line help. SmarThru Help is accessible on every SmarThru programme window and dialogue box. Click Help on the menu bar of the programme windows and the dialogue boxes.
  • Page 14 N Overview N Scanning with the Scan Manager N Features of the Scan Manager Window N Selecting Scan Options N Features of the Samsung TWAIN Window Copying N Copying a Document Scanning to E-mail N Scanning a Document to E-mail...

  • Page 15: Scan Wizard

    Scan Wizard Overview Samsung Scan Wizard is an easy-to-use and convenient tool to manage your work. To launch the Scan Wizard, run the SmarThru 3 by double-clicking the SmarThru 3 icon in the desktop window and then click the Scan Wizard icon in the plugin bar on the left pane of the SmarThru 3 window.
  • Page 16 Web. If the scanned document should be passed to the OCR programme for text recognition, click Scan to OCR. Allows you to scan an image and save it into a Samsung SmartMedia device. Notes: • The Scan to OCR service and the OCR Options menu are available only if you have the OCR programme installed.

  • Page 17: Scanning

    Scanning Note: Colour scan function may be unavailable depending on the type of your product. Overview Scanning is the process of converting an image into computer-usable information by digitising the image. Scanners and digital cameras are devices that have the technology to transfer an external image to digital information, that can be saved as a file, printed, faxed, or otherwise manipulated on your computer.

  • Page 18: Scanning With The Scan Manager

    Scanning with the Scan Manager The Scan Manager can convert a photo or paper document into a digital image. To scan a document with the Scan Manager, use the following steps: 1. Load a document(s) you want to scan into your MFP. 2.
  • Page 19 5. A progress bar informs you of the scan progress. When the scan is completed, the scanned image is briefly displayed in the preview area. Preview area 6. The Scan Manger window closes automatically and the Image Manager is automatically launched. The scanned image is saved in the Incoming folder of the Image Manager with a system-assigned name.
  • Page 20 7. To open the image for editing, double-click on the image, or click on the toolbar. The opened image will replace the contents of the current folder. For information on editing images with the Image Manager, refer to “Working with Image Manager” on page 3.1. Scan Wizard...

  • Page 21: Features Of The Scan Manager Window

    Features of the Scan Manager Window The Samsung Scan Manager window is used to preview and scan images. The controls of the Scan Manager window are described below. Scan size: Selects the size of the image being scanned. You may select one of the Note: If you define predefined sizes, or Custom to enter the dimensions manually.

  • Page 22: Selecting Scan Options

    Selecting Scan Options You can use the standard TWAIN window instead of the Samsung Scan Manager window to scan an image. Also, if you have another scanner driver installed on your computer, you can select the desired driver. 1. To open the Scan Option dialogue, select one of the following: •...

  • Page 23: Features Of The Samsung Twain Window

    Features of the Samsung TWAIN Window Brief descriptions for the controls of the Samsung TWAIN window are provided below. Settings Tabs: Each tab (Basic, Image quality, Filters, and the About tab) contains settings to adjust the scan image. Preview area Use Help for further details on settings in this TWAIN window.

  • Page 24: Copying

    • Set the number of copies. • Scale the resulting image. To copy a document using the Samsung Copy Manager: 1. Load a document(s) you want to copy into your MFP. 2. Run the SmarThru 3 and open the Scan Wizard. See page 1.4.
  • Page 25 3. Select Copy in the Scan Wizard. Click. 4. The Samsung Copy Manager window opens. Adjust the scan settings. Image type: Selects the image type used for scanning. Resolution Selects the resolution used for scanning. Note: If the system is short of memory,...
  • Page 26 5. To select printing mode, click the Print tab at the top of the Samsung Copy Manager window. Description: Select on the bottom to print image descriptions below images, on the top to print image descriptions above, or do not print to turn printing image descriptions off.
  • Page 27 Samsung Copy Manager provides the following five printing methods: Scale The printed image will be scaled. Enter the scaling factor in the Print Scale(%) field. Fit to Page Selecting this option will result in scaling the printed image to fill the entire page. You may select the desired page size using the Fit to Paper drop-down list box.

  • Page 28: Scanning To E-Mail

    Scanning to E-mail Scanning a Document to E-mail The Scan Wizard window contains the Scan to Email service which lets you scan documents, and then launches the mail program currently configured in your PC to send just scanned documents attached to an e-mail.
  • Page 29 4. The Samsung Scan Manager for Email window opens. Specify the scan settings. For more information on the scan settings, see page 2.7. Choose scan settings. Note: If the system is short of memory, high resolution scanning may not Preview area be achieved.
  • Page 30 6. Fill in each field. For details on the controls of this window, see page 4.13. 7. When you are ready to send, click The message is automatically saved in the Outgoing folder of the Mailbox window. For further details about working with e-mail messages in the SmarThru system, see page 4.12.

  • Page 31: Scanning To Fax

    Scanning to Fax Note: To send a fax using the Samsung SmarThru system, you must activate the SmarThru fax service. See page 4.6. Scanning a Document to Fax The Scan Wizard window contains the Scan to FAX service which lets you scan documents, and then launches the Fax Manager for sending electronic faxes.
  • Page 32 Image Manager database. 5. Click the Scan button. When scanning is completed, the scanned document is displayed in the preview area, and passed to the Samsung Fax Manager. 6. Enter contacts manually and/or select contacts from the Address Book, then click Next.
  • Page 33 • To enter a contact manually, complete the Fax No field. Then click after the fax number description. A new address will appear in the Recipient list. • To select a contact from the address book, click in front of the field.
  • Page 34 8. Select the cover page options and click Next. If this option is off, all the recipients receive exactly the same fax. To or/and CC fields of the fax header contain all the recipients specified. In case the option is on, each addressee receives “personal”...
  • Page 35 10. If necessary, set the general fax options as required and click Next. Specifies when a message should be sent. Allows you to specify modem or remote fax service. 11. If necessary, you can customise the following options in the Fax Options dialogue box, then click Next.
  • Page 36 12. The dialogue box prompts you that the fax is ready, click Finish. 13. To preview the fax before sending, click Preview. To start sending immediately, click Send. Note: The messages are automatically saved in the Outgoing folder of the Mailbox. In the Mailbox window, if you open the Outgoing folder, you see a copy of the message and the message status.

  • Page 37: Scanning To Web

    Scanning to Web Scanning Images for Publishing to the Web The Scan Wizard allows you to scan images for further publishing to the Web. For further information on the Web Publisher, see page 3.17. To scan an image to the Web, take the following steps: 1.
  • Page 38 4. The Select Project For Export dialogue box appears. If you want to create a new project for your images, select New Web Publisher Project. To save the image in the existing project, select Existing Web Publisher Project and then select the location of the appropriate project.
  • Page 39 6. Click Select Project Location to choose a name and location for your project file. A folder, called yourprojectname_files, will also be created in the same location. It will store images you will add to the project. 7. Click Next. Select HTML generating options to define how your HTML pages will be displayed and navigated.
  • Page 40 9. Click Next. The next 3 dialogue boxes allow you to define page settings to manage the content and background of the page as well as thumbnails displayed. Define the desired settings. 10. When you finish, click Finish. 11. The Scan Manager for the Web window opens. Specify the scan settings.

  • Page 41: Scanning To Ocr

    Scanning to OCR Scanning with Automatic Text Recognition With the Scan to OCR service in the Scan Wizard, you can scan a document and send it to the OCR programme for text recognition. The scanned image is converted to editable text and sent to the acquiring application in your computer.
  • Page 42 4. The Scan Manager for OCR window opens. Select the scan settings if necessary. For more information on the scan settings, see page 2.7. Note: If the system is short of memory, high resolution scanning may not be achieved. Lower the resolution and try again.
  • Page 43 7. When the recognition is completed, you are asked if you want to view it now. Click Yes. 8. The recognised text will be displayed in your text editor application. Check and edit the text if necessary. For details, refer to the documentation of your text editor application.

  • Page 44: Configuring Automatic Text Recognition

    Configuring Automatic Text Recognition You can configure several parameters of automatic text recognition in the Automatic Recognition Configuration window. To bring up the Automatic Recognition Configuration window, take the following steps: 1. In the Scan Wizard window, click the Options menu and then click OCR.
  • Page 45 Language This drop-down list box lets you select the language of the text being recognised. Text Type If you select Auto, the OCR programme will detect the type of the text automatically. The next two options supply information about the type of text. This information helps the OCR programme in the proper recognition of text.

  • Page 46: Scanning To Smartmedia

    Scanning to SmartMedia Samsung SmartMedia If your MFP supports SmartMedia devices, SmarThru provides Samsung SmartMedia. With the Samsung SmartMedia, you can: • Retrieve basic information about SmartMedia cards. • Prepare SmartMedia cards for subsequent use by formatting the flash memory.
  • Page 47 3. Select Scan to SmartMedia in the Scan Wizard window. Click. 4. The Samsung Scan Manager for SmartMedia window opens. Adjust the scan settings and then click Scan button. 5. Select the folder you want to store the image and then click OK.

  • Page 48: Remote Scan Service

    Remote Scan Service Remote Scan Service When you installed the SmarThru software, if you selected the SmarThru Networking option, you can share your MFP over a Local Area Network (LAN) to provide a workgroup with scan services. This service, since it is provided over a LAN, is called remote scan service.

  • Page 49: Setting Up A Server Station

    Setting Up a Server Station Once the SmarThru Networking server is installed on your station, you have to provide clients with remote user accounts. For information on installing the SmarThru software, please refer to the User’s Guide which came with your MFP. Note: The server station must be assigned a fixed IP.
  • Page 50 2. In the tree view on the left of the SmarThru Configuration window, select Scan Options and then select Sharing. Check this box. 3. In the tree view on the left, select User Manager and then click Add user. Click this button. 2.36 Scan Wizard...
  • Page 51 4. In the New User Wizard, enter the remote user name and password. Then click Next. 5. Specify the user properties. Click it to save after you specify settings. 6. To add another user, repeat Steps from 3 to 5. 7.

  • Page 52: Setting Up A Client Station

    Setting Up a Client Station Once the SmarThru Networking client is installed on your workstation, you can use server-provided remote scanner devices. You must have a user account and then add the remote scanner onto your station by configuring Scan Options. After adding the remote scanner, you can use the remote device as if it is connected locally.
  • Page 53 2. In the tree view on the left of the SmarThru Configuration window, click Scan Options and then click New remote scanner. Click this button. 3. The New Account Wizard appears. Click Refresh. SmarThru shows a list of all servers available over the LAN. Note: You can also add a SmarThru networking server located anywhere on the Internet if you know the server’s IP address using the Add button.
  • Page 54 4. Click Next. Fill in the boxes and then click Next. 5. Any scanner(s) on the selected server appears. Select the desired scanner and then click Finish. The scanner names shown in the screen differ according to your product. 6. Save any changed configurations. The SmarThru restarts automatically with the new configuration.
  • Page 55 Mana e Mana Samsung Image Manager is an image database manager and image editor programme. This chapter provides information on the following topics: Working with Image Manager N Overview N Opening the Image Manager Window N Using Programs Bar in the Image Manager...

  • Page 56: Image Manager

    Working with Image Manager Overview After documents are scanned, the resulting image is available in the Image Manager. The Image Manager is an image database and image editor programme. With the Image Manager, you can: • Organise the images in the database hierarchy using a tree of folders. •...

  • Page 57: Opening The Image Manager Window

    2. The Image Manager window opens and you can browse images. For information on working in the Browse mode, see page 3.14. You can change the look of the Samsung Image Manager window according to your needs. To hide or show the Toolbar, Programs bar, Status bar or Plugin bar, select Toolbar, Programs Bar, Status Bar or Plugin Bar respectively from the View menu.
  • Page 58 3. To open a selected image for editing from the Browse mode, double- click on the thumbnail of the desired image, or click on the toolbar. The selected image will replace the thumbnails, taking the entire image area. Toolbox Contains the buttons to select a region and add annotations to the image.

  • Page 59: Using Programs Bar In The Image Manager

    Programs bar supports five types of buttons. They are described below. Drag an image to this button or select an image and click this button to send the image by e-mail using Samsung SmarThru. SmarThru This icon appears only when you activate the SmarThru message Message system.
  • Page 60 Drag an image to this button or select an image and click this button to send the image to the optical text recognition programme. Drag an image to this button or select an image and click this button to print the image. Print Drag an image to this button or select an image and click this button to delete the image.

  • Page 61: Image Manager Toolbar Overview

    Image Manager Toolbar Overview In Browse mode, the toolbar contains the following buttons: This button brings up the Scan Manager that is used for scanning images. Similar to File ➝ Scan.. menu. This button is used for exporting images. Similar to File ➝ Export image menu.
  • Page 62 In the selected image editing mode, the toolbar contains several additional buttons as described below: Saves image without switching to the Browse mode. Similar to Image ➝ Save Image menu. In the Edit mode, is used for cutting a selected region and placing its contents to clipboard.

  • Page 63: Editing Images

    Editing Images When you open an image from thumbnail view, you can perform basic editing operations, such as cutting, copying and pasting regions, changing image attributes, such as colour depth and brightness/contrast, transforming an image by cropping, resizing, rotating and apply a number of filters.
  • Page 64 Choosing Foreground and Background Colour You can set foreground and background colour. It can be necessary when you erase, paint, shear, or apply some other features to the image. Please note that if you try to define a foreground or background colour while working with black and white or grey scale image, any colour which you selected for foreground or background, will be converted into black(white) or grey accordingly.
  • Page 65 Adjusting Image Attributes You can adjust a number of image attributes for an image being edited by using the Color menu. The following submenus are available: Brightness, Contrast, Hue, Saturation, Gamma Correct, Invert and Stretch Intensity. For details on adjusting the image attributes, use the on-line help.
  • Page 66 3. Move the mouse pointer to the bottom right corner of the region you want to zoom. 4. Release the left mouse button. The selected region will be zoomed to the maximum possible ratio to fit the editor window. To return to the normal mode choose Normal from the View menu. To define another zoom ratio choose Zoom from the View menu and enter zoom ratio in the appeared dialogue box, then click OK.
  • Page 67 Working with Annotations In the Edit mode, you can add annotations to the image using the tools in the toolbox or in the Toolbox menu. Annotations are used for adding comments and emphasising parts of an image. The annotation objects include the following types; To select an annotation to move, delete, resize, cut, copy, or paste.
  • Page 68 Applying Effects The Effects menu in the Edit mode contains a number of effects that can be applied to images. These can have dramatic effects on the images. All effects can be applied to the entire image or to the selected region only.

  • Page 69: Working With Images In Browse Mode

    Working with Images In Browse Mode In the Browse mode, the image pane on the right part of the Image Manager window contains thumbnails of all the images in the current folder. You can import or export images, publish images to Web, or print images in the Browse mode.
  • Page 70 Moving an Image To a Different Folder To move an image to a different folder, simply drag it into the desired folder. Deleting Images Select the image and press the Delete key or select Delete from the Edit menu, or drag the image onto the Shredder button in the Programs bar.
  • Page 71 To change the current page, click on the Previous page button or Next Page button. Double-clicking on the “page curls” will bring you to the first and last pages respectively. To create multipage image or to add a page to multipage image, select an image you want to use as a new page and drag it onto another image.

  • Page 72: Web Publisher

    Web Publisher Overview Samsung Web Publisher is a tool for organising a set of cross-referenced HTML pages, containing images, and publishing them on a Web server or storing them in a local folder. In general, your work with Web Publisher looks as follows: •...

  • Page 73: Creating A New Project

    File menu. Follow the instructions on the screen to complete creating a new project. Samsung Web Publisher Window As most Windows programmes, Samsung Web Publisher application window contains menu bar, toolbar, and status bar. The menu bar contains some common options for creating, opening and saving project files, customising the Web Publisher window and getting help.

  • Page 74: Creating Upload Account

    Creating Upload Account Upload options are settings which define information about your Web server, including account data. Please note that Samsung Web Publisher supports uploading to a Web server via corresponding FTP server. So you should know your FTP server account parameters to use this feature.

  • Page 75: Uploading A Project

    3. Click the Add new account button in the Upload Options window. An empty box will appear in the Account name field. : Explore account. : Delete account. : Add a new account. : Save accounts list. : Exit. 4. Enter a name of the account and press Enter. Then fill another fields in the same way.

  • Page 76: Image Viewer

    Image Viewer Overview The Image Viewer is an image view programme. With the Image Viewer, you can: • View images stored on the hard disk or other drives. • Import images to the Image Manager database • Print images • Associate file types with the Image Viewer to open files in the Image Viewer by double-clicking.

  • Page 77: Associating File Types With The Image Viewer

    Associating File Types with the Image Viewer You can associate different file types with the Image Viewer. To open these files in the Image Viewer, double-click in Windows Explorer. The File Format Associations dialogue box is used for establishing these associations. The dialogue box appears when you first bring up the Image Manager window.

  • Page 78: Mailbox Overview

    chapter Mailbo Mailbo Mailbox is a messaging centre that supports message sending, receiving and storing in the SmarThru. This chapter provides information on the following topics: Mailbox N Overview N Activating the SmarThru E-Mail Service N Activating the SmarThru Fax Service N Features of the Mailbox Window Working with E-mail Messages N New Message Window...
  • Page 79 Mailbox Overview If you activate the SmarThru e-mail or fax service, you can see Mailbox on the left of the SmarThru 3 window when you run the SmarThru 3. To open the Mailbox window, click the icon. Appears only when you activate the SmarThru message service.
  • Page 80 Mailbox is a messaging centre that supports message sending, receiving and storing in the SmarThru system. SmarThru operates on the following types of messages: E-mail messages SmarThru operates as an SMTP/POP3 electronic mail client. Creation, modification, receiving and storing are available for e-mail messages. IMAP messages SmarThru operates as IMAP client.

  • Page 81: Activating The Smarthru E-Mail Service

    Activating the SmarThru E-Mail Service If you want to send and receive e-mail messages using the SmarThru system, you have to enable and configure the Internet Gate in the SmarThru system as follows: Note: To configure the Internet Gate in the SmarThru system, you must enter your e-mail address, incoming (POP3 or IMAP4) and outgoing (SMTP) mail server address.
  • Page 82 3. Enter your name and e-mail address, then click Next. The e-mail address will have been assigned to you by your Internet service provider. 4. Enter the addresses of your incoming and outgoing mail servers. Choose the incoming mail server type, then click Next. Your Internet service provider will be able to provide you with this information.
  • Page 83 5. Enter your account name and password required to access your Internet mail server, then click Next. Your Internet service provider will be able to provide you with this information. 6. Enter the account record name, then click Next. Mailbox...

  • Page 84: Activating The Smarthru Fax Service

    7. Click Finish to quit the Wizard and enable your Internet e-mail service. Activating the SmarThru Fax Service If you want to send and receive faxes using the SmarThru system, you have to enable and configure the Fax Gate in the SmarThru system as follows: 1.
  • Page 85 2. Select Fax Gate on the left of the SmarThru Configuration window, and then select the Enable Fax Gate checkbox. Put a check mark in this box. 3. Select the account which is used by the SmarThru system for fax sending and receiving, and then click Next.
  • Page 86 4. If you select New Remote Service, you have to select the server. For details, please refer to “Remote Fax Service” on page 4.43. If you select New Local Modem, specify the system modem currently installed in your PC and then click Next. Note: If none of the system Fax modem appears in the list, you cannot use the SmarThru Fax feature.

  • Page 87: Features Of The Mailbox Window

    Features of the Mailbox Window To open the Mailbox window, run the SmarThru 3 and click the Mailbox icon on the left (or click the View menu, then from the Switch to select Mailbox). Menu bar Message List and Toolbar Folder Tree Quick Preview For convenience, the Mailbox window is divided into three panes: Folder...
  • Page 88 HTML stationery folder is a convenient place to manage stationery. Here you can create, delete, modify stationery. For details on HTML stationery, see page 4.18. Fax cover folder is a convenient place to manage cover pages. Here you can create, delete, modify fax covers. For details on fax cover, see page 4.42.
  • Page 89 Quick Preview Quick Preview consists of Message header at the top and a message contents (if any message is selected). It allows you to view the contents of a selected e-mail message or quick browse fax messages. If you wish to view messages separately you can double click the message in the Message list.

  • Page 90: Working With E-Mail Messages

    Working with E-mail Messages Note: To send e-mail using Samsung SmarThru system, you must activate the SmarThru e- mail service. See page 4.3. New Message Window New Message form allows you to prepare, save and send e-mail messages or send mail message as fax.
  • Page 91 2. New Message form appears. New message form consists of toolbar, header pane, text pane and attachment pane. Toolbar. See page 4.9 for details. Header Pane Text Pane Attachment Pane Header Pane Header pane contains message recipient(s) address (To), addresses to send message copy to (Cc), addresses to send blind copy to (Bcc) and subject information.

  • Page 92: Creating And Sending E-Mail Messages

    Attachment Pane This pane shows file(s) attached to the message. If you like to send a binary file of any format, just attach it to your message. To show or hide attachment pane, set or clear Attachment option in the View menu.
  • Page 93 5. Click the button on the toolbar or select Send from the Message menu. The outgoing message is automatically saved in the Outgoing folder of the Mailbox window. 6. If the message contains any misspelled words, after saving, the Check Spelling dialogue box will appear.

  • Page 94: New Message Toolbars

    New Message Toolbars The New Message window contains the following toolbars. To hide or show Toolbars, clear or set corresponding toolbar option in the View menu, the Toolbars submenu. Reply to all recipients. New Message Toolbars: Main Record Reply to Send Print Paste...

  • Page 95: Using Message Template

    Using Message Template You can create a set of message prototype and save it as a message template, which you can use later for creating decorated messages by a single mouse click. Message template is just a special kind of message that contains all the message properties - addresses, text, signatures, stationery, sending options, etc.

  • Page 96: Using Html Stationery Template

    Creating a Message Based on a Selected Message Template 1. In the folder tree of the Mailbox window, open the Template folder and then click Messages. 2. Double click the message template you wish to use to create a message in the Message list on the right pane. 3.
  • Page 97 2. HTML Stationery templates are shown in the Message list on the right pane of the window. Right click in the Message list, then select New from the pop-up menu. 3. Follow the on-screen instructions of Stationery Setup Wizard to complete stationery.
  • Page 98 Editing HTML Stationery You can edit text, add pictures and background sound using HTML Editor. 1. In the folder tree of the Mailbox window, open the Template folder and then click HTML Stationery. 2. Right-click on the HTML file you want to edit from the Message list on the right, and select Edit from the pop-up menu.
  • Page 99 HTML Formatting Toolbar Format a current or a selected paragraph with one of predefined styles. Make the selected text bold. Make the selected text italic. Underline the selected text. Set back colour. Set text colour. Create an ordered list. Create an unordered list. Align the selected text left.

  • Page 100: Reading Incoming Message

    Reading Incoming Message 1. When a new message comes in, the notification window appears. Closes this notification window. Opens the latest message. Opens the SmarThru 3. 2. Click the icon to view the message in a separate window. Incoming messages are automatically stored in the Incoming folder of the Mailbox window.

  • Page 101: Browsing E-Mail Messages

    Browsing E-mail Messages After the SmarThru system receives your messages, the messages are stored in the Incoming folder of the Mailbox in SmarThru system. To read incoming messages: 1. Run the SmarThru 3 and open the Mailbox window. See page 1.5. 2.
  • Page 102 4. The incoming mail message form consists of: • Toolbar • Header pane • Text pane • Attachment field Toolbar Header pane Text pane Attachment pane Header Pane Contains message sender name (From) and address (Address), recipient (To), addresses a copy of the message was sent to (Cc) and subject information.

  • Page 103: Finding Messages

    Finding Messages To retrieve messages easily, bring up the Find Message dialogue box. To find a message: 1. In the Mailbox window, click on the toolbar, or click the Tools menu then select Find... Click it to find a message. 2.

  • Page 104: Using Address Book

    Using Address Book Overview The Address Book provides a convenient place to store contact information for easy retrieval by SmarThru programmes such as New Message. The following features will help organise your contact information. • Store important information about people and groups You can store e-mail addresses, phone and fax numbers, home and work addresses, and other personal information.

  • Page 105: Address Book Objects

    Address Book Objects There are a number of Address Book objects that are organised to store Address Book information and to provide you with most convenient tool to operate on information. Object can have different properties. Object properties vary depending on an object. Address Stores Internet e-mail or fax address.

  • Page 106: Opening The Address Book

    Opening the Address Book You can open Address Book in variety of ways from the Mailbox window and the message form when you send e-mail or fax. To open the address book: • In the Mailbox window, click the button on the toolbar or click the Tools menu then select Address Book..
  • Page 107 Address book has a complex structure and can contain a great number of objects. With the SmarThru you are provided with a tool that allows you to work effectively. Address book window is divided into two parts: Object view and Properties view. Object view It has two views: •...

  • Page 108: Adding Contact Information To Address Book

    Adding Contact Information to Address Book Adding a Contact Information To add contact information to your address book directly, do the following: 1. Open the Address Book window. For details, see page 4.28. 2. In a Hierarchical view, select a contact location. 3.
  • Page 109 6. Fill in other desired fields. Note several tabs at the top of the dialogue box. 7. Click Apply. Notes: • Person information you add by an incoming E-mail message is put into Post Office set as the default. • Person name participates in address resolution. •...

  • Page 110: Organising Address Book Items

    Creating a Group 1. Open the Address Book window. See page 4.28. 2. Select the desired group location on the left pane of the Address Book window. 3. Click Add group. You can see the new group under the selected location.

  • Page 111: Working With Fax Messages

    Working with Fax Messages Note: To send a fax using Samsung SmarThru system, you must activate the SmarThru fax service. See page 4.6. Overview You can send and receive a fax on the Samsung SmarThru system, and organise your work. The SmarThru system provides you with these convenient tools: •...

  • Page 112: Creating And Sending A Fax

    The Samsung Fax Manager guides you through all the steps necessary to create and send electronic fax messages. 1. To start Samsung Fax Manager to create a new fax, do one of the following: After running the SmarThru 3, open the Mailbox window. Click the toolbar or click the Message menu and select New, then Fax.
  • Page 113 2. Enter contacts manually and/or select contacts from the Address Book, and click Next. • To enter a contact manually, fill the Fax No field. Click after the fax number description. New address will appear in the Recipient list. • To select a contact from the address book, click Fax No. in front of the field.
  • Page 114 4. Select the cover page, if you want, and click Next. You can also create and edit the cover page to suit your needs. For details on editing or creating a fax cover page, see page 4.42. To send the fax without setting any further options, click Finish, and go to Step 9.
  • Page 115 6. If necessary, set the following options. Specifies when a message should be sent by SmarThru Time of delivery system. If the As soon as possible option is checked, SmarThru system sends messages during next delivery session. If the As soon as possible option is not checked, the message delivery time and date is specified.
  • Page 116 7. If necessary, select the following fax options. Use Options Use Fax message options from Address Book. In this defined for case different settings for different contacts are possible. recipients If this option is switched off, specified parameters are used for all contacts in a message. Send starting If your fax span more then a page, you can skip pages from page...
  • Page 117 Note: If you want to send a colour fax, you must set SmarThru Fax Properties accordingly. Do as follows: 1. Open Windows Control Panel, and double click Printers. 2. Right click Samsung SmarThru Fax and from the pop-up menu select Properties. 3. In Quality group select Color, and click OK.

  • Page 118: Sending A Fax From A Windows Application

    1. Open the Windows application. Create and save the document. 2. From the File menu, select Print. 3. In the Print dialogue box, select Samsung SmarThru Fax as the current printer in the Printer list, then click OK. Select Samsung SmarThru Fax.

  • Page 119: Browsing Fax Messages

    Browsing Fax Messages SmarThru 3 provides Fax Viewer which allows you to browse, edit, save, and print fax messages, and copy fax message contents into a clipboard. To open a fax message in the Fax Viewer, double-click the desired message in the Message list of the Mailbox window. You can view the fax message in the Fax Viewer window.

  • Page 120: Using Fax Cover Page Editor

    Using Fax Cover Page Editor You can attach a cover page to your fax. The Samsung SmarThru 3 system contains a library of predefined fax cover pages designed with different styles and suggested uses. In addition to the set of predefined fax cover pages you can design your own fax cover page or edit any existing cover page by using the Fax Cover Page Editor.

  • Page 121: Remote Fax Service (Smarthru Networking Only)

    4. The Fax Cover Page Editor window opens. For details on using the Fax Cover Page Editor, click Help. (SmarThru networking only) Remote Fax Service When you installed SmarThru software, if you selected SmarThru Networking option, you can share your fax modem to others over Local Area Network (LAN) or use a remote device as if it is connected to your PC.
  • Page 122 To set up the server to provide remote service, take the following steps: 1. Open the SmarThru Configuration: • In the Mailbox window, click the Tools menu and then select SmarThru Configuration. • In the taskbar at the bottom right corner of the desktop window, right click on the SmarThru mail engine icon and then click Configuration from the pop-up menu.
  • Page 123 3. In the tree view on the left, select User Manager and then click Add User. Click. 4. In the New User Wizard, enter the remote user name and password. Then click Next. 5. Specify what services the remote user can use on your server, and click Finish.
  • Page 124 Enable Fax If you wish the client to have the opportunity to work Service with your fax, check this option. Clear it, if you wish to ban fax service for the user. Administrator User with administration privileges can manage not only privileges his own fax queue, but also fax queue of all the clients that use this service.
  • Page 125 Setting Up Client to Use Remote Service Once SmarThru Networking client is installed when you installed the SmarThru software, you can send fax remotely. You must have user account and then add the remote fax modem in Fax Gate Accounts in Configuration.
  • Page 126 4. New Account Wizard appears. Click Refresh. SmarThru shows a list of all servers available over LAN. Note: You can also add SmarThru networking server located anywhere in Internet if you know the server’s IP address by using the Add button.

  • Page 127: Fax Log Viewer

    Fax Log Viewer If you share the fax modem to people over LAN (see “Remote Fax Service” on page 4.43), you wish to control and check fax processing. With SmarThru Fax Log Viewer, you can check fax processing. You can get the following information on every fax actively event: Type, operation date and time, fax number, duration, modem name, and user name.

  • Page 128: Fax Queue Browser

    Fax Queue Browser If you share the fax modem to people over LAN (see ‘Remote Fax Service’ on page 4.43), you wish to control and check fax queue. Fax Queue Browser allows you to view and manage queue of currently pending faxes.

  • Page 129: Additional Mailbox Features

    Additional Mailbox Features Viewing News on Internet News Servers You can subscribe to a specific Internet news server to select desired news and download them as necessary. You can also post messages to the news server. Messages on news servers are organised into Newsgroup. Newsgroup is a location of messages on a particular subject (field of interest).
  • Page 130 3. Select News Accounts. Click News Accounts. 4. Click the New Account button in the right pane. 5. Configure News account properties in the New Account Wizard window. 4.52 Mailbox...
  • Page 131 6. When you are done with the wizard, the name of the account added appears under News Accounts node. 7. Save the configuration. Now you can view newsgroups on this server and subscribe for desired ones in the newsgroup. 8. Click the Newsgroups button in the right pane. 9.

  • Page 132: Creating Message Digests

    Viewing News To view messages in the selected newsgroup, take the following steps: 1. Open the Mailbox window. 2. In the folder tree on the left, select the desired newsgroup. 3. In the Message List on the right, select the message you like to read. 4.
  • Page 133 5. Click the Options... button and customise digest options. 6. Click OK twice. Note: Messages can be added to digest through Automatic Message Processing. Please refer to Help. 4.55 Mailbox...

  • Page 134: Using Message Collections

    Using Message Collections Message Collection is logically grouped set of links to messages. With collections you can process messages residing in different folders quickly. The same message may be included into several collections. To view the message collections: In the Mailbox window, click the View menu, select Message Collections and then Show.

  • Page 135: Using Conversation Threads

    Using Conversation Threads Conversation threads can be very useful if you want to trace the flow of correspondence related to some topic. To compose a Conversation Thread, messages must be connected by Reply or Forward relation. In other words, if one message was created as Reply or Forward to another message, then those two messages will be joined into a single Conversation Thread.

  • Page 136: Automatic Message Processing

    SmarThru Status Window displays information in two modes: Simple mode and Advanced mode. Simple mode shows internet mail sending/receiving progress and is suitable for most cases. Advanced mode provides you with detailed information on message delivery and make it possible to view additional log nodes (such as Internet gate accounts, IMAP accounts and Universal Transport Layer log).
  • Page 137 Scenario Execution Scenarios in the SmarThru are independent of one another. Each scenario can be executed in response to event, manually or on schedule. Possible options are: Manually, When new message arrives, When a message has been sent, When e-mail engine starts, When e-mail engine shuts down, and Daily or scheduled.

  • Page 138: All Smarthru Data Backup

    All SmarThru Data Backup You can backup and then restore all your working data: Messages, Address Book, Images, Automatic Message Processing Scenarios, Message Stationery, Cover Pages, Message Collections, Signatures, SmarThru Networking Remote Accounts, and SmarThru Networking Users. To back up all SmarThru data: 1.

  • Page 139: Smarthru Configuration

    Configuration Opening the SmarThru Configuration Dialogue Box You can configure the Samsung SmarThru 3 system including the scan option, the fax and internet gates as needed in the SmarThru Configuration dialogue box. 1. From the taskbar at the bottom right corner of the desktop window, right click on the SmarThru mail engine icon and then select Configuration from the pop-up menu.
  • Page 140 SmarThru Configuration provides you direct and convenient access to the following configuration items: System Options Allows you to customise SmarThru system behaviour to make it friendlier. User Information: Provide here information about yourself that presents you to your addressee. Particularly, it is used in Fax Cover Page Editor to fill User and Company fields in cover page.
  • Page 141 Internet Gate Mail Accounts: Account is a logically combined (continued) preferences that determine the way you send and receive e-mail correspondence. News Accounts: News account is a group of parameters that allows you to connect to particular news server and determines the way you are represented to other news server clients.
  • Page 142 For details on customising each option, click Help to open the Help document. 3. After configuring, save the currently changed configuration by clicking on the right top of the tree view or clicking Yes in the confirmation dialogue box which opens when you close the Configuration window without saving the change.
  • Page 143 chapter Using Using e Lite e Lite OCR Application OCR Application This chapter briefly describes the main features of AnyPage Lite. For more information and the step-by-step instructions, refer to the on-line help. N Overview N Running AnyPage Lite N How To Recognise a Text or Table N AnyPage Lite Window Overview...

  • Page 144: Using Anypage Lite

    5. Save the results. You can save the recognised results to a file, to a Clipboard, or send it by e-mail or fax using Samsung Mail Manager or Samsung Fax Manager. Using AnyPage Lite...

  • Page 145: Running Anypage Lite

    ¡ AnyPage. Tips Using Samsung Scan Manager you can scan and recognise the document automatically with the help of the AnyPage Lite system. Refer to “Scanning to OCR” on page 2.27. If you send an image to the OCR button on the Programs bar in the Image Manager window, the SmarThru runs AnyPage Lite and loads the image file in the AnyPage Lite window.

  • Page 146: How To Recognise A Text Or Table

    How To Recognise a Text or Table 1. Scan the document and save it as one of the supported image files; BMP, PCX, DCX, JPEG, TIFF. To improve the recognition quality, set the proper brightness and resolution. If you use the Scan Manager to scan the documents, you must export the scanned image saved in the Image Manager to change the file format: From the File menu in the Image Manager window, select Export Image.
  • Page 147 3. You will see the main window of AnyPage Lite and the Tip dialogue. This dialogue box contains useful information. To see the next tip, click Next Tip. If you do not want to see the next tip, click Close. 4.
  • Page 148 5. You can rotate, invert, or clean the image, using the menu, or the buttons on the toolbar. See page 5.12. 6. To analyse the image, click the button on the toolbar. AnyPage Lite analyses the open page (or the selected pages or all pages depending on the button mode.) and marks blocks as texts, pictures, and tables on this particular image.
  • Page 149 8. When the recognition is finished, the recognised text(s) is displayed in the Text window. Text edit toolbar Allows you to change font, size, and type style. See page 5.14 for details. Text window Zoom window If you click in the Text window, Zoom window highlights the zoom image of the letter on which the cursor is placed.
  • Page 150 11. To save the recognition results, click the button on the toolbar. AnyPage Lite can save the recognition results in the following formats; TXT, RTF, HTML. The RTF format allows you to save not only text, but also information about the page layout, pictures and tables. You can send the recognised text by e-mail or fax.
  • Page 151 1. Click the button on the toolbar and select the image file to open. The selected file image appears in the Image window. If the table in the window is too small, increase the scale by right- clicking in the Image window. From the pop-up menu, select Scale and the necessary value.
  • Page 152 3. The block is a Text by default. Change the block type by right-clicking inside the block, then from the pop-up menu, select Block Type, then Table. 4. Use the following buttons on the Tools toolbar to add lines in the block. For more information on the Tools toolbar, see page 5.13.

  • Page 153: Anypage Lite Window Overview

    AnyPage Lite Window Overview Menu and Toolbar Text window The recognised text will be seen in this window. Unrecognised words are indicated with green (by default) colour. Image window The image under recognition will be seen in this window. The dotted rectangle indicates the selected position to be seen in the Zoom window.
  • Page 154 Toolbar Overview The toolbar can be divided into the following types according to the working function. You can display or hide each toolbar. Use the View ¡ Toolbars menu. The toolbars that can be seen on the screen are marked with a check.
  • Page 155 Standard Toolbar The buttons on this toolbar are used to work with an image and are available only when the Image window is active. Button Function Menu equivalent File ¡ New Creates a new batch. Opens an image file or a batch. File ¡...
  • Page 156 Tools Toolbar The buttons on this toolbar are used to work with blocks and are available only when the Image window is active. Button Function Menu equivalent Image ¡ Choose a Tool Allows you to create blocks. Select ¡ Create Text Block this button and draw a block with the mouse.
  • Page 157 Edit Toolbar The buttons on this toolbar are used to edit the recognised text shown in the Text window and are available only when the Text window is active. Button Function Menu equivalent Edit ¡ Font ¡ Font Allows you to specify the font for the selection.
  • Page 158 New Message Form. (e-mail application of SmarThru). Tools Allows you to send the texts of the selected pages to Samsung Fax Manager (electronic ¡ Fax Manager fax application of SmarThru). Tools ¡ Mailbox Allows you to start Samsung Mailbox (document manager of SmarThru).
  • Page 159 Memo Memo 5.16 Using AnyPage Lite...
  • Page 160 chapter Appendix Appendix N Troubleshooting N Index...

  • Page 161: Appendix

    Troubleshooting When SmarThru starts, you receive a message “Error loading folder tree” OR all panes are blank in Mailbox. • Restart your computer. • If the problem persists, start SmarThru Database Repair program as follows: 1. Open SmarThru Configuration. 2. In a folder tree on the left of the SmarThru Configuration window, select System Options.
  • Page 162 You receive a message “SmarThru Fax service is disabled” trying to send fax. Enable Fax Gate as follows: 1. Open SmarThru Configuration. 2. Select Fax Gate. 3. Check Enable Fax Gate checkbox. 4. Save and exit SmarThru Configuration. You have just successfully received security certificates (they are shown in Certificate Manager or Certificates page of Address Book), but sending digitally signed message ends up with an error “You don’t have a certificate to sign messages.

  • Page 163: Index

    Index address book create 4.30 browse 4.41 objects 4.27 colour 4.39 open 4.28 cover editor 4.42 organise 4.32 create 2.17, 4.34 log viewer 4.49 queue browser 4.50 fax gate, configure 4.6, 4.63 fit to page, copy 2.13 backup, SmarThru 4.60 browse mode, image manager 3.14 HTML stationery...
  • Page 164 mailbox scale, copy 2.13 open scan window option 2.8, 4.63 message template setting apply 4.18 source select create 4.17 to copy 2.10 message collection 4.56 to edit and save message digest 4.54 to e-mail 2.14 multi-page per side, copy 2.13 to fax 2.17 to OCR...
  • Page 165 www.samsungelectronics.com/mfp P/N: JB68-00679A Rev. 3.00...

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