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Xerox 6204 Study Manual

Wide format solution copier/printer
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Participant Guide
701P45707
Xerox 6204 Wide Format Solution
Participant Guide
for the FreeFlow Accxes Print Server V12.0
Version 1.0
November 2006

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  Summary of Contents for Xerox 6204

  • Page 1 Participant Guide 701P45707 Xerox 6204 Wide Format Solution Participant Guide for the FreeFlow Accxes Print Server V12.0 Version 1.0 November 2006...
  • Page 2 Adobe Systems Incorporated in the United States and/or other countries. Microsoft®, Microsoft® Windows, and Windows® Server 2003 are trademarks of Microsoft Corporation. XEROX®, The Document Company®, the digital X®, Xerox 6204 Wide Format are the trademarks of or licensed to XEROX CORPORATION.
  • Page 3: Table Of Contents

    Xerox 6204 Wide Format Solution Welcome... 1 1 Safety... 3 Objectives ... 3 Reading Activity ... 3 Safety Information... 3 Warning and Caution Labels... 3 Disconnecting the machine from the AC power... 4 Cleaning ... 4 Moving the machine ... 4 Additional safety notes ...
  • Page 4 Activity 1 – Create and Save a Copy Job Template ... 47 Activity 2 – Recall a Template ... 48 Activity 3 – Delete Template ... 49 Appendix A. Maintaining the Xerox 6204 Wide Format... 51 Objectives ... 51 Reading Activity ... 51 Replenishing the Toner...
  • Page 5 Xerox 6204 Wide Format Solution Appendix C. System Settings ... 55 Objectives ... 55 Reading Activity ... 55 Appendix D. Problem Solving... 57 Objectives ... 57 Reading Activity ... 57 Appendix E. Image Quality Guidelines ... 59 Considerations ... 59 Identifying the Media Type...
  • Page 6 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 7: Welcome

    Xerox 6204 Wide Format Solution The purpose of this guide is to help you become proficient in operating and maintaining your Xerox 6204 Wide Format Solution Copier/Printer. Your Xerox Customer Service Engineer or authorized service representative will help in this process by demonstrating key tasks and coaching you as you perform the tasks.
  • Page 8 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 9: Safety

    Objectives Reading Activity Safety Information Xerox has placed important safety information in the front of the Xerox 6204 Wide Format Solution Copy/Scan User Guide for the FreeFlow Accxes Print Server. We recommend that you read all of the safety information to learn how to operate the machine safely.
  • Page 10: Disconnecting The Machine From The Ac Power

    Moving the machine Do not move the Xerox 6204 Wide Format Solution Copier/Printer or Xerox 6204 Wide Format Solution Printer once it is installed. The machine should be moved only by trained employees of Xerox Corporation or an authorized service agent.
  • Page 11: Product Overview

    Machine Components 2 Product Overview: The Xerox 6204 Wide Format Copier/Printer provides high quality, low cost, 600 dpi black and white printing, copying, and scanning. • The base machine is rated at four D/A1 prints or copies per minute.
  • Page 12: Major Components

    Participant Guide Major Components The major components of the Xerox 6204 Wide Format Copier/ Printer are the Control Panel, the on-board controller, the printer, and the scanner. Control Panel You will use the Control Panel to set up your copy and scan jobs.
  • Page 13: Additional Features

    Xerox 6204 Wide Format Solution Additional Features The 6204 Wide Format Copier/Printer also features the following: Feed-in shelf This the shelf at the front top of the machine where you feed in the original face down. Document Located on the top middle of the machine (in front of the handler cover “return guides”), this is the cover you remove to clear a...
  • Page 14 Upper unit Lift this lever to open the upper unit. The only times you should have to open the upper unit are to clear a jam and release lever to replace the Waster Toner Bottle. Xerox 6204 Wide Format Solution...
  • Page 15: Powering The Machine On And Off

    Xerox 6204 Wide Format Solution Objectives Reading Activity Resources Required Switch the Power On and Off 3 Powering the Machine On and Off When you complete this section you will be able to: • Safely power the machine off and on.
  • Page 16: Power Saver Mode

    Participant Guide Xerox 6204 Wide Format Solution Power Saver Mode As the User Guide explains, the machine has a Power Saver feature that automatically reduces the power to the machine when it is idle for a period of time. The Power Saver feature has two...
  • Page 17: Control Panel

    When you complete this section you will be able to: • Describe the functions of the features on the Control Panel. Reading Activity Read the following sections in the Xerox 6204 Wide Format Solution User Guide before using the Control Panel. 2 Product Overview: Resources Required...
  • Page 18 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 19: Loading & Cutting Roll Media

    Procedure 5 Loading & Cutting Roll Media This section describes how to load roll media in the Xerox 6204 Wide Format Solution and cut the lead edge to ensure a good, clean first copy or print from the new roll. Loading media is a basic...
  • Page 20 Image or copy quality problems may arise if media are stored or handled incorrectly or if media which are not approved for the machine are used. Xerox recommends that roll media be stored in plastic bags to reduce the formation of condensation in the roll.
  • Page 21: Setting Up The Original Size Series & The Media Type

    Xerox 6204 Wide Format Solution 6 Setting Up the Original Size Series & the Media Type Objectives Reading Activity Resources Required The controller needs to know both the size of the original being scanned and the type, size, and thickness of the roll media in the media drawer(s).
  • Page 22: Activity - Make Original Size And Media Settings

    Be sure also to specify the correct Media Series (ARCH-1/ANSI/ISO, etc.) whenever you load media. 3. Ask your service technician if you have any questions about media types/sizes, media loading, or media cutting. Xerox 6204 Wide Format Solution...
  • Page 23: Making Standard And Non-Standard Copies

    7 Making Standard and Non-Standard Copies The information in this section will enable you to make copies using the Xerox 6204 Wide Format Copier/Printer. In addition to setting up the jobs on the Control Panel, you will learn about selecting the correct Output Format (Synchronized, Preset, or Manual media cut modes), and how to stop and resume a copy job.
  • Page 24: Activity 1 - Copying A Standard Size Original

    6. Insert the 24” x 36” document into the scanner in a landscape orientation (also known as Long Edge Feed or LEF, see Figure 1). It will pre-feed a short distance, pause briefly, then continue. Scan Figure 1 Xerox 6204 Wide Format Solution Copy...
  • Page 25: Activity 2 - Copying A Non-Standard Size Original

    Xerox 6204 Wide Format Solution Note: Activity 2 – Copying a Non-Standard Size Original When you feed a long document, the lead edge may curl toward the scanner after it leaves the Front Return Guides and begin to re-feed itself. To prevent this, manually guide the lead edge of the document away from the scanner entrance.
  • Page 26: Activity 3 - Stopping A Copy Job Using

    5. Press the Stop button when the original is half done scanning. Scanning will stop with the original still in the Document Handler and the [Document Jam] screen will display. The 6204 Wide Format automatically cancels the copy job because the scan failed to complete.
  • Page 27: Making Collated And Uncollated Copies

    Xerox 6204 Wide Format Solution 8 Making Collated and Uncollated Copies The Xerox 6204 Wide Format is capable of producing both collated and uncollated sets of copies from multiple originals. Objectives Upon completion of this module, you will be able to: •...
  • Page 28: Activity 2 - Make Two Sets Of Collated Copies

    Also recall from the reading that you can use the Delete Prev. Image and the Delete All Images buttons to delete the image information from one or all of the scanned documents. 9. Press Clear All. Xerox 6204 Wide Format Solution...
  • Page 29: Interrupting A Print Job (Optional)

    1. Launch Accxes Client Tools on the PC workstation. 2. Select a print file using [Document Submit], and send it to the 6204 Wide Format. Be sure to specify a print quantity of at least four to ensure that the machine will be printing when you interrupt the job to run a copy.
  • Page 30 5. Scan the original and allow the copies to print. 6. After the copies exit the machine, press the Interrupt button to cancel the Interrupt Mode. The Interrupt lamp will go out, and the machine will resume the print job. 7. Press Clear All. Xerox 6204 Wide Format Solution...
  • Page 31: Copying From Memory (Job Recall)

    Xerox 6204 Wide Format Solution Objectives Reading Activity Resources Required Activity 10 Copying from Memory (Job Recall) After you scan a document, the machine retains the job information in its memory for a period of time. While the job information is retained in memory, you can use the Copy from Memory feature to reprint the most recent job.
  • Page 32 Participant Guide Xerox 6204 Wide Format Solution The [Override Settings] screen allows you to change the settings for a job that is stored in memory. You may apply any of the options which are displayed on the [Basic Copy], [Image Quality], and [More Features] tabs to the stored job.
  • Page 33: Using Reduction And Enlargement

    11 Using Reduction and Enlargement Objectives Upon completion of this module, you will be able to: • Make enlarged and reduced size copies using the Xerox 6204 Wide Format Copier/Printer’s reduction and enlargement features. Reading Activity Read the following section in the User Guide before setting up and running the copies.
  • Page 34: Enlarge A Document Using The 129.0% Setting

    Original Type: Text/Line 3. Feed the 24” x 36” document into the scanner, SEF. After scanning the document, the machine will print an enlarged, 36” x 48” copy on the 36” media. 4. Press Clear All. Xerox 6204 Wide Format Solution...
  • Page 35: R/E Activity 2 - Using The Auto % R/E Method

    Xerox 6204 Wide Format Solution R/E Activity 2 – Using the Auto % R/E Method Now you will reduce a 24” x 36” (D/A1) document to fit on the 18” roll media. 1. Setup the job on the Control Panel as follows: R/E: Select More >...
  • Page 36 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 37: Making Manual Feed Copies

    Xerox 6204 Wide Format Solution Objectives Reading Activity Resources Required Manual Feed Activity 12 Making Manual Feed Copies Upon completion of this module, you will be able to: • Set up and run a copy using the Manual Feed Tray (Bypass...
  • Page 38 14. After the first copy runs, the machine will prompt you to load the second blank sheet. Do so and allow the machine to print the second copy. 15. Close the Manual Feed Tray. 16. Press Clear All. Xerox 6204 Wide Format Solution...
  • Page 39: Using The Image Quality Selections

    Xerox 6204 Wide Format Solution Objectives Reading Activity Resources Required 13 Using the Image Quality Selections The image quality selections enable you to enhance your copy output and compensate for poor quality originals. The image quality selections covered in this section include: •...
  • Page 40: Image Quality Activity 1 - Original Type Selection

    1. Before adjusting the copy density setting, make one copy of the original at the settings below. R/E: 100% Media Source: Select the 18” (B/A3) roll Media Type: Not applicable Output Format: Synchronized Copy Quantity: 1 Original Type: Text/Line Xerox 6204 Wide Format Solution...
  • Page 41 Xerox 6204 Wide Format Solution 2. Press the Image Quality tab. Notice the Copy Density scale and the Up and Down buttons in the center of the screen. You can increase or decrease the density (darkness or lightness) of the lines on the copy by moving the indicator to a darker or lighter setting.
  • Page 42: Image Quality Activity 3 - Adjusting Background Suppression

    3. Compare the image quality of the first and second copies. Notice how the Background Suppression feature excludes the background which is present on the original, resulting in a cleaner appearing copy. 4. Press Clear All. Xerox 6204 Wide Format Solution...
  • Page 43: Image Quality Activity 4 - Adjusting The Contrast

    Xerox 6204 Wide Format Solution Image Quality Activity 4 – Adjusting the Contrast Refer to 3 Copy – Contrast in the User Guide as you perform the activity. 1. Before adjusting the contrast setting, make one copy of the original at the settings below.
  • Page 44 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 45: Using The More Features Selections

    Xerox 6204 Wide Format Solution Objectives Reading Activity 14 Using the More Features Selections The Xerox 6204 Wide Format Copier/Printer also is able to perform the following: • Create a Sample Copy to be used as a proof • Image Location adjustments •...
  • Page 46: Resources Required

    Corner Shift button. 2. Select several of the directional buttons, observing the animated mimic as you do so. The mimic shows the effect of selecting a given direction on the copy image. Xerox 6204 Wide Format Solution...
  • Page 47: Activity 2 - Margins (Border Erase)

    Xerox 6204 Wide Format Solution 3. Select any one of the directional buttons, and then press Save. 4. Insert the 8.5” x 11” graphic document into the scanner, LEF, and make one copy. The image will shift in the direction that you selected.
  • Page 48: Activity 3 - Margins (Edge Erase)

    7. Once you succeed in making copies with the edges erased, press Clear All and proceed to the next activity. Xerox 6204 Wide Format Solution...
  • Page 49: Activity 4 - Scan Offset

    Xerox 6204 Wide Format Solution Activity 4 – Scan Offset The Scan Offset feature enables you to eliminate unwanted image detail at the lead edge of a document from the copy. The scan start position is the point after the document begins to feed where the machine begins to collect image information (scan the document).
  • Page 50 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 51: Using The Scan Features

    Activity 1 - Create a Mailbox 15 Using the Scan Features This section covers the scanning features of the Xerox 6204 Wide Format Copier/Printer. This capability enables you to scan single page documents to a destination (mailbox), where they are stored for later retrieval to your workstation.
  • Page 52: Activity 2 - Scan A Document To The Mailbox

    Accxes Client Tools. 11. Now, scan any one of the originals you used before. The Xerox 6204 Wide Format will automatically store the image information in your mailbox and assign a name to the stored image.
  • Page 53: Using Store/Recall

    Xerox 6204 Wide Format Solution The Store/Recall feature helps simplify the task of running complex, repetitive jobs by enabling you to store copy settings as templates. As many as 10 templates may be saved, and then recalled when needed. Reading Activity Read the following sections in the User Guide to become familiar with the procedures for managing copy job templates.
  • Page 54: Activity 2 - Recall A Template

    6. Without making any setup selections on the Touch Screen, copy the 12” x 18” line drawing with border again. The machine will produce two copies which are identical to those you printed earlier. 7. Press Clear All. Xerox 6204 Wide Format Solution...
  • Page 55: Activity 3 - Delete Template

    Xerox 6204 Wide Format Solution Activity 3 – Delete Template 1. Press the Store/Recall button on the [Menu] screen. 2. Select the Copy Job Templates button when the [Store/Recall] menu appears. 3. After the [Copy Job Templates] screen displays, enter on the numeric keypad the number of the template you created and recalled earlier, and then press the Delete Template button.
  • Page 56 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 57: Appendix A. Maintaining The Xerox 6204 Wide Format

    The toner used in your machine is designed specifically for the Xerox 6204 Wide Format Solution. Do not use any other type or brand of toner in the machine. Use of another kind of toner in the machine may damage the printer and seriously reduce image quality.
  • Page 58: Replacing The Waste Toner Bottle

    Before cleaning the Xerox 6204 Wide Format, ensure that the system is switched off and that the machine is unplugged from the wall outlet. Use only cleaning materials intended for the Xerox 6204 Wide Format Copier/Printer and 6204 Wide Format Printer.
  • Page 59: Appendix B. Checking The Machine Status

    Xerox 6204 Wide Format Solution Appendix B. Checking the Machine Status Objectives Reading Activity Access and View the Machine Status Selections The Machine Status button on the Control Panel provides access to useful machine information, the billing meters, and media status.
  • Page 60 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 61: Appendix C. System Settings

    Xerox 6204 Wide Format Solution Objectives Reading Activity Appendix C. System Settings When you complete this module you will be able to: • Enter and exit the System Administration mode. • Change the System Administrator password to ensure system security Read the following sections in the User Guide.
  • Page 62 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 63: Appendix D. Problem Solving

    Xerox 6204 Wide Format Solution Objectives Reading Activity Appendix D. Problem Solving The Problem Solving section of the User Guide provides valuable guidance for many of the conditions that you are likely to encounter with the machine during normal operation.
  • Page 64 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 65: Appendix E. Image Quality Guidelines

    Considerations Identifying the Media Type Appendix E. Image Quality Guidelines The Xerox 6204 Wide Format Copier/Printer and Wide Format Printer are capable of achieving excellent output quality from many types of documents, including those that are faded or damaged. There are three items to consider to achieve good output quality: •...
  • Page 66: Document Type

    Document Type After determining the media type, the next step in achieving good output quality is to identify what kind of document you are scanning. The Xerox 6204 Wide Format Solution provides the following Original Type selections; these appear below. Text/Line This option is best when using an original that contains primarily text and lines.
  • Page 67: Assessing Input Quality

    CAD or graphics system, which both use dot patterns to simulate fill areas. Line The Xerox 6204 Wide Format has a special setting for line art and text. The Line setting should always be used for images on translucent or transparent media.
  • Page 68 Documents treated with correction fluid It is not always possible to completely compensate for poor quality originals. Although the Xerox 6204 Wide Format has powerful software for removing the more obvious defects, output quality will always to some degree be a reflection of your input document.
  • Page 69: Image Quality Tips

    Xerox 6204 Wide Format Solution Image Quality Tips The following are some tips for achieving good image quality: • Flatten rolled or folded documents by laying them out for several hours. • Group documents by media type. • Group documents by size: all the D documents, all the C documents, and so on.
  • Page 70 Participant Guide Xerox 6204 Wide Format Solution...
  • Page 72 Webster, New York 14580-9791 © 2006 by Xerox Corporation. All rights reserved. XEROX, The Document Company, the stylized X, 6204, and any identifying product names and numbers are trademarks of XEROX Corporation. All terms mentioned in this document which are known to be trademarks or service marks are appropriately capitalized.