Kirsch LABEX 105 PRO-ACTIVE Operating Instructions Manual
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Kirsch LABEX 105 PRO-ACTIVE Operating Instructions Manual

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Refrigerator/freezer
LABEX® series
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  • Page 1 Operating instructions Refrigerator/freezer LABEX® series Read instruction manual before starting work!
  • Page 2 Philipp KIRSCH GmbH Im Lossenfeld 14 77731 Willstätt-Sand GERMANY Telephone: +49 781 9227-0 Fax: +49 781 9227-200 Email: info@KIRSCH-medical.de Internet: www.KIRSCH-medical.de D1005_05.23_Operating instructions LABEX version 3, en_GB © Philipp KIRSCH GmbH 2022 Refrigerator/freezer LABEX® series 23.05.2023...
  • Page 3 Supplemental directives About this instruction manual This instruction manual was created for the product "Refrigerator/ freezer" (hereafter referred to as “unit”). Persons who work with the unit must have carefully read and understood this instruction manual before any work begins. To ensure safe working conditions, all specified safety warnings and instructions in this instruction manual must be observed.
  • Page 4 Internet www.kirsch-medical.de Orders are accepted during business hours. More information If you have questions or comments regarding this instruction manual or the unit, please contact your authorised regional spe- cialist dealer or contact KIRSCH directly. Refrigerator/freezer LABEX® series 23.05.2023...

  • Page 5: Table Of Contents

    Table of contents Table of contents Product description............7 1.1 Unit overview..............7 1.2 Display and control elements........11 1.2.1 Design of the display and control unit...... 11 1.2.2 Function of the key switch ........11 1.2.3 Function of buttons and displays......11 1.3 Scope of delivery............
  • Page 6 Table of contents 6.2.1 Target temperature..........39 6.2.1.1 Function of the target temperature....... 39 6.2.1.2 Displaying and changing the target temperature.. 39 6.2.2 Temperature warning limits........41 6.2.2.1 Function of the temperature warning limits... 41 6.2.2.2 Displaying and changing the temperature warning limits..............

  • Page 7: Product Description

    Product description Unit overview Product description 1.1 Unit overview ® Model LABEX (example) Fig. 1: Laboratory refrigerator (housing) Key switch Ä Chapter 1.2 ‘Display and control ele- Display and control unit ments’ on page 11 Door lock Door handle Adjustable feet 23.05.2023 Refrigerator/freezer LABEX®...
  • Page 8 Product description Unit overview Fig. 2: Laboratory refrigerator (interior) Circulation cooling Support rail Supports Drawer Melt water container Cooling machine Refrigerator/freezer LABEX® series 23.05.2023...
  • Page 9 Product description Unit overview ® Model FROSTER LABEX (example) Fig. 3: Laboratory freezer (housing) Key switch Ä Chapter 1.2 ‘Display and control ele- Display and control unit ments’ on page 11 Door lock Door handle Adjustable feet 23.05.2023 Refrigerator/freezer LABEX® series...
  • Page 10 Product description Unit overview Fig. 4: Laboratory freezer (interior) Circulation cooling Support rail Supports Drawer Melt water container Cooling machine Refrigerator/freezer LABEX® series 23.05.2023...

  • Page 11: Display And Control Elements

    Product description Display and control elements > Function of buttons and displays 1.2 Display and control elements 1.2.1 Design of the display and control unit Fig. 5: Display and control unit Key switch Display and control unit (variable key assignment) USB port 1.2.2 Function of the key switch Tab.
  • Page 12 Product description Display and control elements > Function of buttons and displays Tab. 2: Buttons Button Description Function [Max.] Display maximum value of temperature memory. [Min.] Display minimum value of temperature memory. Reset temperature memory. [Reset] Switch off buzzer. [Temperature warning Read upper temperature warning limit.

  • Page 13: Scope Of Delivery

    Depending on the unit components, the following keys are included in delivery: PRO-ACTIVE Unit key Door key (for lockable unit door) ULTIMATE 2 x RFID transponder (for a lockable door of the unit) Software The KIRSCH-DATANET software is only available as download at https://kirsch-medical.de/service/downloads/kirsch-datanet- software. 23.05.2023 Refrigerator/freezer LABEX® series...

  • Page 14: Interfaces

    Product description Interfaces For installation/configuration, please observe the Instruction Manual of the software. The Manual is avail- able in the installation routine. 1.4 Interfaces The unit is equipped with the following interface for connecting additional units (hereafter referred to as “modules”) for monitoring and documenting the temperature: Tab.

  • Page 15: Unit Functions

    Product description Unit functions > SuperFrost function 1.5 Unit functions 1.5.1 Cooling Cooling machine The unit is equipped with a cooling machine with interior evapo- rator for cooling chilled goods. After initial commissioning or recommissioning, the cooling machine takes a while to cool the interior down to the set target temperature value.

  • Page 16: Defrosting

    Product description Unit functions > Defrosting 1.5.3 Defrosting Automatic defrosting The FROSTER MED 95 PRO-ACTIVE and FROSTER LABEX ® 96 PRO-ACTIVE models do not have auto- matic defrosting. They therefore have to be defrosted manually if large amounts of ice form. The unit defrosts automatically every 12 hours.

  • Page 17: Temperature Display

    Product description Unit functions > Temperature monitoring with PC-KIT-STICK 1.5.4 Temperature display The temperature is shown on the Display of the unit’s display and Ä Chapter 1.2 ‘Display and control elements’ control unit on page 11. The Display indicates the temperature of the chilled goods. The temperature display does not indicate the current air temperature of the interior.

  • Page 18: Temperature Sensor

    Product description Battery 1.5.7 Temperature sensor The unit is equipped with multiple temperature sensors. For the functions of the respective temperature sensors, see the following table: Colour Description Function Evaporator sensor Controls the defrosting (red) phase Control sensor Controls the monitoring unit (brown) Control sensor Controls the monitoring unit...

  • Page 19: Additional Unit Components

    Product description Additional unit components > Temperature documentation 1.7 Additional unit components The unit is equipped with standard equipment. The standard equipment can be supplemented with additional unit components. The following additional components are available for the unit: Temperature documentation via the network 1.7.1 Temperature documentation The unit can optionally be equipped with additional temperature documentation.

  • Page 20: Lockable Glass Door

    The user/owner may have to check for compatibility. 1.7.2 Lockable glass door Door lock Your unit can be equipped with a lockable glass door. For more information on installing the glass door, contact KIRSCH. Refrigerator/freezer LABEX® series 23.05.2023...

  • Page 21: Accessories

    Accessories GSM module Accessories The unit can be equipped with the following accessories: GSM module 2.1 GSM module The GSM module is used to forward alarm messages to a mobile or fixed-line telephone network via text message. To operate the GSM module you need a SIM card (not supplied).

  • Page 22: Safety

    Safety Symbols in this instruction manual Safety This section provides an overview of all important safety aspects for optimal protection of patients and staff, and for safe and trouble-free operation of the unit. Non-compliance with the instructions and safety warnings in this instruction manual can cause considerable risks.

  • Page 23: Purpose

    Safety Purpose Other markings Mark Explanation Step-by-step instructions ð Results of actions References to sections in this instruction manual Lists without a specified order References to the instruction manuals for  accessories and optional parts 3.2 Purpose The laboratory refrigerator and the laboratory freezer are equipped with an explosion-proof interior (hereafter referred to as “potentially explosive area”).

  • Page 24: Foreseeable Misuse

    Safety Residual risksResidual risks 3.3 Foreseeable misuse The unit is not designed for domestic use. The unit is used for commercial storage of chilled goods in line with its intended pur- pose. Do not use the unit to cool warm goods. Do not store chilled goods in the unit if their cooling chain was interrupted during delivery or stock transfer.
  • Page 25 Safety Residual risksResidual risks Electrostatic discharge DANGER! Danger due to electrostatic discharge! Electrostatic charging and discharging endangers or invalidates the function of the explosion-protected inte- rior. Make sure that no electrostatic discharge can take place in the interior. – Before working in the interior of the unit, touch an earthed item (e.g.
  • Page 26 Safety Residual risksResidual risks Hot surface WARNING! Danger due to hot surface! The marked areas of the unit can cause severe skin injuries if touched. – Do not touch areas of the unit marked in this way. – These areas are very hot and can still cause burns several hours after the unit has been switched off.

  • Page 27: Measures For Cyber Security

    Kirsch recommends healthcare organizations or medical institutions to implement a comprehensive and multi-step strategy to protect data and systems from internal and external security threats.
  • Page 28 (except removable media) are physically safe. CAUTION! Make sure that the refrigerator is only connected to the Kirsch-authorized/approved appliance. Users should operate all Kirsch-provided and supported equipment within Kirsch-authorized specifications, including Kirsch-approved software, software configuration, security configuration, etc. CAUTION! Protect all passwords from unauthorized changes.
  • Page 29 Safety Measures for cyber security CAUTION! Before using the USB flash drive, you should perform anti-virus procedures, such as a virus scan of the USB device. CAUTION! Firewalls and/or other security devices should be installed between the medical system and all externally accessible systems.

  • Page 30: Safety Markings

    Umgebungstemperaturbereich - Refrigerant +5°C Ambient temperature Usable- space temperature 10°bis 38°C - Alternating current - Effective room temperature Philipp Kirsch GmbH Im Lossenfeld 14 - Capacity DE-77731, Willstätt-Sand DIN 13277 Tel.: +49 781 9227-0 2023 Web: www.kirsch-medical.com - UDI identification only on BL devices Fig.

  • Page 31: Staff Qualification

    The system/network administrator performs the following duties: Installing KIRSCH-DATANET Integrating the unit in the network The system/network administrator has been authorised by the owner to manage the users of the software and to make settings to the software.

  • Page 32: Personal Protective Equipment

    Safety Personal protective equipment The user has been instructed in the technically correct and safe use of the unit in accordance with the relevant laws and ordi- nances. General staff qualification require- Staff members must be persons who can be expected to perform ments their work reliably.

  • Page 33: Transport And Decommissioning

    Transport and decommissioning Unit transport Transport and decommissioning 4.1 Unit transport On delivery, the unit is transported after consultation with the spe- cialist dealer. When transporting the unit during a change of location while the unit is still operating, observe the following safety instructions. Safety during transport WARNING! Danger of crushing injuries from falling unit!

  • Page 34: Final Decommissioning Of The Unit

    Transport and decommissioning Final decommissioning of the unit NOTICE! Danger of damage to the melt water container! The units in the table below are equipped with a melt water container on their underside, which can be dam- aged by incorrect transport: –...

  • Page 35: Putting The Unit Back Into Operation

    Transport and decommissioning Putting the unit back into operation 4.3 Putting the unit back into operation Ä Chapter 8 Putting the unit back into operation Before recommissioning, clean and disinfect the unit ‘Cleaning and disinfection’ on page 55. Plug in power plug. Insert unit key in key switch.

  • Page 36: Set-Up, Installation And Connection

    Set-up, installation and connection Setting up the unit Set-up, installation and connection 5.1 Setting up the unit Set-up When setting up the unit, observe the following set-up conditions: Ensure an ambient temperature between +10 °C – +38 °C (as per climate class SN and ST). Ensure an ambient temperature between +10 °C –...

  • Page 37: Installing The Unit

    Installing Have the unit installed only by staff qualified for the task. If in Ä ‘Manufacturer’s address’ on page 4. doubt, contact KIRSCH Install the unit as shown in the installation drawing provided. 5.3 Connecting the unit Connecting The unit is designed according to protection class I and protection type IP 20 and is ready to be plugged in.

  • Page 38: Commissioning

    Commissioning Programming the unit Commissioning Personnel: Unit officer 6.1 Activities during commissioning Commissioning sequence WARNING! Danger of damage and injury due to commis- sioning by unqualified staff! If commissioning is performed incorrectly by unqualified staff, serious damage to the chilled goods can result, which in turn can lead to serious injuries.

  • Page 39: Target Temperature

    The target temperature specifies the temperature at which the unit is operated to store the chilled goods in optimal conditions. The target temperature of the unit is preset by KIRSCH. Changes to the target value do not change the temper- ature warning limits.
  • Page 40 The unit will not reach the new target value immediately after the change is made. Monitor the temperature progression on the Display or using optional temperature docu- mentation (e.g. KIRSCH-PC-KIT). Read the current temperature and monitor the subsequent temperature progression until the target temperature is reached.

  • Page 41: Temperature Warning Limits

    Commissioning Programming the unit > Temperature warning limits Consequences of modified target temperature As soon as the target temperature is reached, the tem- perature warning limits must be adjusted so that the target temperature is above or below the temperature warning limits.

  • Page 42: Displaying And Changing The Temperature Warning Limits

    Commissioning Programming the unit > Temperature warning limits Temperature warning limits ® ® Tab. 6: Temperature warning limits for LABEX and FROSTER LABEX Model Lower temperature Target temperature Upper temperature warning limit warning limit +1 °C +5 °C +10 °C LABEX ®...
  • Page 43 Commissioning Programming the unit > Temperature warning limits Changing the temperature warning limits Recommended temperature warning limits The temperature warning limits must not be the same as the target temperature. Set the temperature limits as follows: – Upper temperature warning limit: at least 3 °C higher than the target temperature –...

  • Page 44: Operation

    Operation Switching off the unit Operation Personnel: User 7.1 Switching on the unit Insert the key into the key switch. Turn unit key to position “1”. ð The Display shows the interior temperature. Remove the key and store it so it is protected against unau- thorised access.

  • Page 45: Retrieving/Erasing The Temperature Memory

    Operation Switching on the SuperFrost function 7.3 Retrieving/erasing the temperature memory Retrieving the temperature memory The temperature memory records the temperature from the moment the target temperature is reached. Restarting the unit resets the temperature memory. Press the [Max.] key. ð...

  • Page 46: Data Reading-Out On The Unit With Pc-Kit-Stick

    USB stick (max. 32 GB, formatted in FAT 32 format). In this case a .JSN file is stored on the stick, which can then be imported into KIRSCH-Datanet (beginning from version 5.0) using the procedure described below. To save the data to the...
  • Page 47 If the stick is removed during the copying, this message appears for approx. 5 sec- onds. After that you again see the usual temperature display. Import the data into Kirsch Datanet Open the KIRSCH Datanet software client and log in as an admin. 23.05.2023 Refrigerator/freezer LABEX® series...
  • Page 48 Operation Data reading-out on the unit with PC-KIT-STICK Add a new refrigerator via the menu item "Administration/Add refrigerator". The following window appears: Enter the name of the unit and optionally the location. Remove the check mark from ‘Monitoring ON’. If multiple devices are to be managed, set the USB export address.

  • Page 49: Setting Up Pc-Kit-Net (Optional)

    IP address of standard gateway 180.160.15.2 (example) For temperature monitoring via the network, the KIRSCH-DATANET software (version 5.0 or higher) must be installed (complete assembly and connection manual is supplied with PC-KIT-NET). Setting up the IP address on the unit Every unit needs its own IP address that is not yet in use in your local network.
  • Page 50 Operation Setting up PC-KIT-NET (optional) Press [Min.] to select the parameter Press and hold [Target temperature]. ð The first three digits of the IP address are displayed. Use [Max.] and [Min.] to set the selected digits of the required IP address. ð...
  • Page 51 Operation Setting up PC-KIT-NET (optional) Use [Max.] and [Min.] to set the selected digits of the required subnet mask. ð The number changes on the display in steps of one. Release [Target temperature]. ð The first three digits of the subnet mask have been entered.
  • Page 52 19 and  “Assembly and con- nection manual – PC-KIT-STICK/PC-KIT-NET”). The KIRSCH-DATANET software (version 5.0 or higher) has been installed on the local PC or local network. Ä Chapter 7.2 ‘Switching off the unit’ Switch off the unit on page 44.

  • Page 53: Stocking The Unit

    Operation Stocking the unit Press and hold [Max.] and [Min.] simultaneously for four sec- onds. ð The display shows Press [Max.] and [Min.] to go to level and confirm with Set. Press [Min.] to select the parameter ð The first digits of the MAC address are displayed. The first two displayed digits “00”...
  • Page 54 Operation Stocking the unit Observe the following when stocking the unit: Make sure that the chilled goods match the intended purpose of the unit. Make sure that no infected or contaminated chilled goods are stored. Make sure that the chilled goods are stored in closed con- tainers.

  • Page 55: Cleaning And Disinfection

    Using other disinfectants If disinfectants other than those mentioned above are used, test them at an inconspicuous location before their first use. Use only acid-free disinfectants. If in doubt, contact KIRSCH. Cleaning and disinfecting the unit Protective equipment: Chemical-resistant protective gloves CAUTION! Danger to chilled goods due to contamination! A dirty unit can contaminate the stored chilled goods.
  • Page 56 Cleaning and disinfection CAUTION! Danger of damage due to interrupted cooling chain during stock transfer! If the cooling chain of the chilled goods is interrupted by a stock transfer, the prescribed storage conditions are no longer met. This can damage the chilled goods. –...
  • Page 57 Cleaning and disinfection Ä Chapter 7.1 ‘Switching on the unit’ Switch on the unit on page 44. Cleaning the housing Painted housing Treat the housing with cleaning and care products for painted surfaces. Stainless steel housing Treat the housing with cleaning and care products for stain- less steel.

  • Page 58: Maintenance

    Maintenance Safety inspection Maintenance Interval Maintenance work At least every 6 months Check the condenser Ä Chapter 9.1 ‘Safety inspection’ on page 58. 9.1 Safety inspection Perform safety inspection every two years! The unit should be inspected by the owner in line with DGUV regulation 3 (formerly BGV A3).
  • Page 59 Maintenance Safety inspection If there is damage and functionality is not ensured, decom- mission the unit and contact the service department Ä ‘Service contact’ on page 4. Function check Check that the following parts of the unit are functional: Door handle Checking the temperature Tool: Calibrated temperature measuring device...
  • Page 60 Maintenance Safety inspection Turn unit key to position “1”. ð The test function is completed, the electronic delay is switched on again. The Display displays the current temperature of the chilled goods. The test function is ended automatically after 10 minutes. After the check, clean and disinfect the unit Ä...

  • Page 61: Alarms

    Alarms Alarm functions Alarms 10.1 Alarm functions Alarm functions If a function of the unit is faulty or defective, an alarm is triggered. Every alarm is displayed visually as well as acoustically. The display alternates between the visual alarm and the tempera- ture.

  • Page 62: Handling Alarms

    Alarms Handling alarms Alarm function Display Buzzer Cause Measure Door-open warning The door is open Deactivate the buzzer. for more than 60 Close the door. seconds. The door-open warning is not for- warded via the remote warning contact. Door-open alarm The door is open Deactivate the buzzer.
  • Page 63 Alarms Handling alarms Otherwise the buzzer will sound again every 30 minutes. Acknowledging the alarm The buzzer is deactivated, the alarm cause has been rectified, but the alarm continues to appear on the display. Press the [Reset] key. ð The alarm has been acknowledged. The display shows the temperature of the chilled goods.

  • Page 64: Status Displays And Error Messages

    (e.g. electric shocks) and damage (e.g. fire, damage to chilled goods). – Have repairs performed by the service department. – Use KIRSCH replacement parts. – Do not make independent additions or changes to the unit. – If in doubt, contact KIRSCH. Refrigerator/freezer LABEX® series 23.05.2023...
  • Page 65 Status displays and error messages Error messages Transferring chilled goods NOTICE! Danger to chilled goods due to defective or faulty unit! A defect or fault in the unit means that its cooling per- formance is no longer ensured. Reduced cooling per- formance can cause considerable damage to chilled goods.
  • Page 66 NOTICE! For repairs, contact the service department: The following company is appointed and authorised by Ä ‘Service con- KIRSCH to provide service for the unit: tact’ on page 4 CAUTION! Danger of damage due to interrupted cooling chain during stock transfer!
  • Page 67 Status displays and error messages Error messages Display Buzzer Description Measure Fan X: Transfer chilled goods to a new Speed of the relevant fan is too location. high. Contact the service department. The temperature of the chilled goods may fluctuate. Fan: Transfer chilled goods to a new Fan does not reach required min-...
  • Page 68 Status displays and error messages Error messages Display Buzzer Description Measure Control error: Error during self-test in the cooling Contact the service department. controller. The monitoring circuit takes over the temperature control. Door-open alarm: Close the door. Door is open for more than 60 sec- onds.
  • Page 69 Status displays and error messages Error messages Display Buzzer Description Measure Temperature alarm (low) The lower temperature warning limit View and check the temperature is reached or exceeded (for Ä Chapter 6.2.2.2 warning limit example after the door has been ‘Displaying and changing the tem- opened for a longer period while the perature warning limits’...

  • Page 70: Decommissioning And Disposal

    Decommissioning and disposal Disposing of the unit Decommissioning and disposal 12.1 Decommissioning unit Decommissioning Switch off unit. Transfer chilled goods to a new location. Unplug the power plug. Cut through connecting cable. Remove or destroy locks. Remove door. 12.2 Disposing of the unit Disposing of the battery ENVIRONMENT! Danger to the environment due to incorrect dis-...

  • Page 71: Appendix

    Appendix Appendix Depending on the model, the appendix contains the following appli- cable documents: Declaration of conformity Technical data Installation drawing 23.05.2023 Refrigerator/freezer LABEX® series...

  • Page 72: Declaration Of Conformity

    Appendix Declaration of conformity 13.1 Declaration of conformity EC Declaration of Conformity Philipp Kirsch GmbH Im Lossenfeld 14 77731 Willstätt-Sand Germany declare that the devices described below comply with the protection requirements of the directives and standards below at the time that the devices were placed on the market.

  • Page 73: Technical Data

    Appendix Technical data 13.2 Technical data LABEX® 105 LABEX® 288 LABEX® 340 LABEX® LABEX® 520 465**/468 PRO-ACTIVE PRO-ACTIVE/ PRO-ACTIVE/ PRO-ACTIVE/ PRO-ACTIVE/ ULTIMATE* ULTIMATE* ULTIMATE* ULTIMATE* Capacity in litres Temperature setting +2 to +15 +0 to +15 +0 to +15 +0 to +15 +0 to +15 approx.
  • Page 74 Appendix Technical data LABEX® 105 LABEX® 288 LABEX® 340 LABEX® LABEX® 520 465**/468 PRO-ACTIVE PRO-ACTIVE/ PRO-ACTIVE/ PRO-ACTIVE/ PRO-ACTIVE/ ULTIMATE* ULTIMATE* ULTIMATE* ULTIMATE* Shelf size (WxD) in 43 x 36 52.7 x 39 52.7 x 39 59 x 50 59 x 45 Clear drawer dimen- 40.8 x 32 x 5.6 50.4 x 32 x 5.6 50 x 32 x 5.6...
  • Page 75 Appendix Technical data LABEX® 720 FR LABEX® FR LABEX® FR LABEX® FR LABEX® PRO-ACTIVE/ PRO-ACTIVE PRO-ACTIVE/ PRO-ACTIVE/ PRO-ACTIVE/ ULTIMATE* ULTIMATE* ULTIMATE* ULTIMATE* Temperature homo- geneity at 25°C ref- erence ambient tem- perature in K. Temperature con- stancy at reference ambient tempera- ture of 25°C in K.

  • Page 76: Installation Drawing

    Appendix Installation drawing 13.3 Installation drawing Fig. 11: Installation drawing for LABEX® 105 PRO-ACTIVE Refrigerator/freezer LABEX® series 23.05.2023...

  • Page 77: Index

    Index Index Disinfection ......55 Display ....... 11 About this instruction manual .
  • Page 78 Index PC-KIT-NET ......14, 49 Unit door ......13 Glass door (optional) .

This manual is also suitable for:

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