Oki OKIFAX 740 User Manual
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Oki OKIFAX 740 User Manual

Oki OKIFAX 740 User Manual

Oki okifax user's guide
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OKIFAX 740
User's Guide
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Summary of Contents for Oki OKIFAX 740

  • Page 1 OKIFAX 740 User’s Guide...
  • Page 2 Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.

  • Page 3: Safety

    If you put the machine in any kind of enclosure, make sure it is well ventilated. • Do not use your OKIFAX 740 near water, or spill liquid of any kind into it. • Be certain that your power source matches the rating listed on the back of the machine.
  • Page 4 • If anything happens that indicates that your OKIFAX 740 is not working properly or has been damaged, unplug it immediately and contact your Oki dealer for service. These are some of the things to look for: • The power cable or plug is frayed or damaged.

  • Page 5: Table Of Contents

    Contents Safety ... 3 Installation ... 9 Unpacking ... 9 Removal of Transport Materials ... 10 Connecting to Power and Telephone Network ... 11 Connection of Telephone (Optional) ... 12 Connection of Serial Telephone ... 12 Connection of Parallel Telephone... 13 Installing the Ink Cartridge ...
  • Page 6 Deleting a File in Memory (Function 61) ... 40 Substitute Memory ... 40 Voice Request ... 40 Using Your OKIFAX 740 as a Copier ... 41 Printing Reports & Lists ... 42 Activity Report (Function 30) ... 42 User Setup List (Function 31) ... 42 Telephone Number List (Function 32) ...
  • Page 7 Contents Restricted Access ... 53 Closed Network ... 54 Error Correcting Mode (ECM) ... 54 PC Interface On/Off ... 55 Routine Maintenance... 56 Care of Recording Paper ... 56 Cleaning External Surfaces ... 56 Ink Nozzle Test (Function 52) ... 57 Cleaning or Changing the Ink Cartridge (Function 53) Cleaning the Ink Carrier Contacts ...

  • Page 9: Installation

    1. Open the packaging, remove the fax machine and its accessories and place them on a stable surface. 2. Check the package contents carefully. You should find the following items: OKIFAX 740 facsimile transceiver; Telephone line cable; iii) Paper support;...

  • Page 10: Removal Of Transport Materials

    Removal of Transport Materials 1. Remove any adhesive tape from the outside surfaces of the machine. 2. Press down the cover release tab (1) and lift the top cover to the fully upright position. 3. Pull out the sheet of transit paper from under the paper feed roller (2).

  • Page 11: Connecting To Power And Telephone Network

    2. Ensure that the ac power on/off switch (2) is in the OFF (down) position. 3. Plug the ac power cable into the rear panel socket on your OKIFAX 740, and the other end into a suitable ac power socket. Note: The ac power socket must be nearby and should remain easily accessible at all times.

  • Page 12: Connection Of Telephone (Optional)

    Connection of Telephone (Optional) If you intend to use a normal telephone in conjunction with your fax machine, follow the steps in this section. Otherwise skip to the next section. There are two methods by which a telephone may be connected: serial telephone connection and parallel telephone connection.

  • Page 13: Connection Of Parallel Telephone

    Connection of Parallel Telephone This method involves the use of a two-way telephone jack adapter (not supplied). 1. Withdraw the telephone line jack from the telephone network socket. 2. Plug a two-way telephone adapter into the telephone network socket. 3. Plug the telephone line jack from the fax machine into one of the two input sockets on the two-way adapter, and the line jack from the telephone into the other socket.

  • Page 14: Installing The Ink Cartridge

    Installing the Ink Cartridge 1. Press down the cover release tab and lift the top cover to the fully upright position. 2. Slide the ink cartridge carrier towards the centre of its travel, and then slightly to the left, opposite the loading tab (1).

  • Page 15: Installing Paper

    Installing Paper Your fax machine uses plain paper to print incoming messages. Any paper suitable for use in a standard ink jet printer may be used. Choosing Paper Examples of suitable paper types are: • inkjet printer paper • copier paper •...
  • Page 16 3. Flush the sheets into a neat stack. 4. Pull the paper feeder towards the front of the fax machine to open the feeder chute. 5. Adjust the paper width levers (1) & (2) to either LETTER or A4 as appropriate. 6.

  • Page 17: Control Panel

    Control Panel POWER/ TAD/FAX ALARM RECEIVE ORIGINAL MODE LCD Display The display shows the current machine status (Ready, Transmitting, Receiving, etc.) and also gives prompts and messages when making adjustments. Numeric Keypad The 10-key numeric keypad is used to enter telephone numbers when dialling or registering quick dial numbers, and to enter function numbers when making adjustments.

  • Page 18: Copy/Start Key

    COPY/START Key This key starts the required operation, such as transmitting, manual receiving or copying a document. STOP Key This key stops the current operation, such as transmitting, receiving or copying a document. It is also used to cancel an alarm signal after a malfunction. ORIGINAL Key This key is used to set the required contrast for your document for light originals, dark orginals (or coloured...

  • Page 19: Memory Key

    MEMORY Key This key selects memory transmit operation. Documents may be scanned into memory for immediate or later transmission. CLEAR Key This key is used to delete entries for various machine settings or stored numbers. It is also used during editing numbers and settings to advance the editing position one character at a time when changing settings or stored fax numbers.

  • Page 20: Tel, Tel/Fax & Tad Lights

    TEL, TEL/FAX & TAD Lights These three lights indicate the selected receive mode. The available modes are: Normal dedicated fax mode with auto-answer. Manual voice/fax receive without auto-answer. Tel/Fax Voice/fax receive with auto-answer and audible indication. Voice/fax receive with auto-answer and support for an external telephone answering machine.

  • Page 21: Initial Settings

    Three items are displayed: Machine Status (READY), Memory Available (99%) and the Time (12:00). The next task is to adjust a number of settings in your OKIFAX 740 memory. These settings will be stored, even after power is turned off. Personal ID (Function 24) This item holds your name (or any other text) which will appear on the remote display if this function is supported.

  • Page 22: Sender Id (Function 25)

    Sender ID (Function 25) This item holds your name or company name if you wish this information to be printed at the top of each page. The entry may be up to 32 characters long, including spaces. 1. Press [FUNCTION] [2] [5]. SENDER ID? 2.

  • Page 23: Csi/Tsi (Function 26)

    Note: Numeric digits may also be entered directly using the numeric keypad. Date & Time (Function 40) Your OKIFAX 740 has an internal clock, which provides the following functions: • Time display on the LCD panel • Date and time printed on transmissions •...

  • Page 24: Speaker Volume (Function 41)

    Speaker Volume (Function 41) Your OKIFAX 740 has a built-in speaker to allow monitoring of call progress during dialling. The volume setting may be set to one of eight levels, from silent to loud, as follows: 1. Press [FUNCTION] [4] [1].

  • Page 25: Print Quality (Function 43)

    Print Quality (Function 43) The print quality of your OKIFAX 740 may be set to either Draft (faster speed, ink conservation) or Letter (slower speed, best print quality). To select your preference: 1. Press [FUNCTION] [4] [3]. SET QUALITY? Y/N 2.

  • Page 26: Reduction (Function 45)

    A4 to Letter • 97% Small margin adjustment • 100% No reduction • Auto Your OKIFAX 740 receives the document into its memory and calculates the best reduction figure before printing. To set the reduction ratio: 1. Press [FUNCTION] [4] [5].

  • Page 27: Transmission

    Transmission Prepare to Send 1. Ensure the OKIFAX 740 is in standby mode (display reads READY). 2. Select the resolution required: Fine Photo Resolution Application Standard Ordinary, clear, black & white text or line drawings. Fine Documents which contain fine detail, including very small print.

  • Page 28: Transmission After Voice

    Transmission After Voice This method of transmission is used if you have been in conversation with the remote party, and you then wish to send a fax before hanging up. 1. Load your document face down, top first, into the document feeder.

  • Page 29: Dialling With The Quick Dial Feature

    When transmission is complete, your OKIFAX 740 returns to standby automatically. Dialling with the Quick Dial Feature Your OKIFAX 740 has 60 memories to store frequently called telephone numbers. 10 numbers can be stored for one-touch dialling using the keys numbers may be stored in memory locations numbered 10 to 59, accessed via the numeric keypad.

  • Page 30: On-Hook Dialling

    2. Press [REDIAL] Auto Redial If when trying to send a fax message your OKIFAX 740 was unable to connect with the remote party, for example the number was busy or did not answer, it will make up to five further dialling attempts (user adjustable in some countries).

  • Page 31: Polling Transmission (Function 10)

    Polling Transmission (Function 10) Your OKIFAX 740 can be set to automatically send a document to a calling machine while unattended. This might be used, for example, when your head office calls during the night to collect a report. Two types of polling...

  • Page 32: Delayed Transmission (Function 11)

    Delayed Transmission (Function 11) You may set a document for transmitting unattended at a later time up to 24 hours ahead. This is useful for transmitting during the night to take advantage of off-peak call charges. To set up a delayed transmission: 1.

  • Page 33: Memory Transmission

    Memory Transmission Using this feature your OKIFAX 740 can store a document in its internal memory for subsequent transmission, either immediately or at a later time. You may scan your document into memory, then retrieve it leaving your fax machine to place the call and send the document.

  • Page 34: Reserved Transmission

    ‘files’), the current page number, and the amount of memory remaining. When scanning is complete, the OKIFAX 740 returns to standby if delayed transmission has been selected, or it begins to place the first call if immediate transmission was chosen.

  • Page 35: Reception

    Each mode is selectable at any time by pressing . You may also set the machine’s default mode (the MODE] mode adopted by your OKIFAX 740 when it is switched on) by programming function 47. TEL Mode In this mode your OKIFAX 740 will not automatically answer incoming calls.

  • Page 36: Tad Ring Count (Function 51)

    ‘Installation’. TAD Ring Count (Function 51) When using a telephone answering machine with your OKIFAX 740, it is necessary to set the TAD Ring Count to determine how quickly your fax machine answers an incoming call. To set the TAD Ring Count: 1.

  • Page 37: Polling Reception

    Polling Reception This feature enables your OKIFAX 740 to call other fax machines and request a document from them. The remote machines must, of course, be set for polling transmission. This application is useful if, for example, you wish to collect reports or other documents from each of your branch offices.

  • Page 38: Setting Polling Reception (Function 10)

    If you have finished entering fax numbers, press PRESS START [NO] 8. Press [START] Your OKIFAX 740 will print your polling list. If immediate polling was requested, the activity will begin. If delayed polling was requested, the fax machine will return to standby. to confirm.

  • Page 39: Cancellation Of Receive Polling (Function 62)

    3. Enter the file number to delete, and then press 4. Press [CLEAR] FILE CLEARED! After a few seconds your OKIFAX 740 will return to standby. Printing a File in Memory (Function 60) Each document stored in memory is placed in a file and allocated a file number.

  • Page 40: Deleting A File In Memory (Function 61)

    Substitute Memory If a document is received when your OKIFAX 740 is out of paper or ink, or when there is a paper jam, the document will still be received in memory. At this time the display...

  • Page 41: Using Your Okifax 740 As A Copier

    Using Your OKIFAX 740 as a Copier Your OKIFAX 740 may be used as a convenience local copier. When making a single copy your original document is printed as it is scanned. For multiple copies, the document is first scanned into memory and then printed the required number of times.

  • Page 42: Printing Reports & Lists

    Printing Reports & Lists Your OKIFAX 740 can print five reports and lists: • Activity Report • User Parameter List • Telephone Number List • Receive Polling List • Memory File List Activity Report (Function 30) This report lists information about each transaction. It includes the remote fax number, date, time, duration and result (OK or Error).

  • Page 43: Receive Polling List (Function 33)

    2. Press [YES] After printing, your OKIFAX 740 will return to standby. Report Auto Printing (Function 48) Using this function you may instruct your OKIFAX 740 to automatically print useful reports at appropriate times. The automatic reports available are: Activity Report A log listing the most recent 35 transactions, including remote fax number, date, time and result.
  • Page 44 To set of cancel report auto printing for any of these reports: 1. Press [FUNCTION] [4] [8] AUTO PRINT Y/N? 2. Press [YES] ACTIVITY RPT? Y/N 3. To set or cancel auto printing of the activity report, press [YES] To move on to the next report, press step 5.
  • Page 45 9. To set or cancel auto printing of the memory file list, press [YES] To move on to the next report, press step 11. AUTO SET:ON 10. Press to switch the current setting between ON an OFF. When the setting is correct, press NEW POLL R.

  • Page 46: Programming Fax Numbers

    Programming Fax Numbers Programming Quick Dial Numbers (Function 20) Your OKIFAX 740 can store up to 60 frequently use fax telephone numbers, 10 for one-touch dialling via the one- touch keys , and 50 via two-touch numeric codes 10 to 59 on the numeric keypad (keys 1.
  • Page 47 2. Press [YES] GROUP: 3. Press a one-touch key from GROUP#:A Y/N/C 4. To begin entering numbers in this group, press [YES]. To select a different group, press To clear all numbers from this group, press (A):QUICK: KPAD 5. Enter a Quick Dial code by pressing the appropriate one-touch key , or a two-digit code from 10 to 59 via the numeric keypad.

  • Page 48: Restricted Access

    Restricted Access Your OKIFAX 740 has a special security feature which you can utilise to prevent unauthorised use. Using this feature, you can allocate a password which must be entered before anyone can dial out. To apply password protection, two steps are required: 1.

  • Page 49: User Setup (Function 47)

    User Setup (Function 47) Many of the adjustments on your OKIFAX 740 can be set up to default to the settings you prefer. This means that these settings will be automatically adopted by your OKIFAX 740 each time you switch it on.

  • Page 50: Contrast

    Turns ECM mode (error correction) on or off. ECM mode is helpful in overcoming noisy telephone line conditions, but does require the remote machine to support the same communication standard. The user parameters are accessed in sequence. If you only need to adjust one parameter, enter the user parameter setup as described below and answer [NO]...

  • Page 51: Resolution

    Resolution RESOLUTION? 1. To adjust resolution, press [YES] To move on to the next parameter, press RES:STANDARD */Y 2. Press until the required setting is displayed, then press [YES] 3. To return to standby, press [FUNCTION] Receive Mode RECEIVE MODE?Y/N 1.

  • Page 52: Redial Count

    Redial Count REDIAL COUNT Y/N 1. To adjust the redial count, press To move on to the next parameter, press REDIAL: KPAD/Y 2. Enter the required number of call attempts, from 1 to 5, then press [YES] 3. To return to standby, press [FUNCTION] Ring Resp SET RING RSP?Y/N...

  • Page 53: Line Select

    Line Select LINE SELECT? Y/N 1. To select either pulse or tone dialling, press To move on to the next parameter, press DP-* MF-# */#/Y 2. Press for Dial Pulse or for Touch Tone, then press [YES] 3. To return to standby, press [FUNCTION] Restricted Access LIMIT TX?

  • Page 54: Closed Network

    Closed Network LIMIT RX? 1. Press to set closed network access. [YES] To move on to the next parameter, press RX: ON-* OFF-# 2. Press to turn closed network ON, or OFF, then press [YES] Note: ON requires that the remote transmitting OKIFAX 740 must have the same ID code set as your machine.

  • Page 55: Pc Interface On/Off

    PC Interface On/Off Your OKIFAX 740 is equipped with a serial interface for connection to a serial ‘COM’ port on a PC. This facility enables a PC running a fax program, such as WinFax Pro or LaserFax, to send and receive fax messages without the need for intermediate printing.

  • Page 56: Routine Maintenance

    Routine Maintenance Your OKIFAX 740 is designed to give reliable and trouble- free operation for many years. However, occasional care and attention to the items covered in this section will help to ensure optimum performance. Care of Recording Paper Your OKIFAX 740 is designed to print on ordinary plain paper.

  • Page 57: Ink Nozzle Test (Function 52)

    NOZZLE TEST? Y/N 2. Press [YES] INK NOZZLE TEST A test pattern will print, then your OKIFAX 740 will return to standby. If print quality is poor, clean or change the ink cartridge or clean the ink carrier contacts. Cleaning or Changing the Ink Cartridge (Function 53)
  • Page 58 4. Gently push the top of the ink cartridge towards the rear of the machine until its snaps free. 5. Holding the cartridge by its top, lift it free of the carrier. Avoid touching the copper areas with your fingers. 6.
  • Page 59 8. Place your thumb on the loading tab and your finger behind the top of the cartridge, then gently squeeze the tab and cartridge together until the ink cartridge snaps into place. 9. Close the top cover, pressing down firmly to lock it down.

  • Page 60: Cleaning The Ink Carrier Contacts

    Cleaning with a damp cloth will bring back the proper friction for reliable document feeding. 1. Switch off your OKIFAX 740 and disconnect from ac power. 2. Press the cover release tab and raise the top cover to its fully open position.

  • Page 61: Clearing A Document Jam

    Clearing a Document Jam 1. Press the cover release tab and raise the top cover to its fully open position. 2. Gently pull out the document towards the front of the machine. 3. Lower the top cover and press down firmly to lock it closed.

  • Page 62: Using The Pc Interface

    Using the PC Interface Your OKIFAX 740 is equipped with a serial interface (1) for connection to a serial ‘COM’ port on a PC. This facility enables a PC running a fax program, such as WinFax Pro or LaserFax, to send and receive fax messages without the need for intermediate printing.

  • Page 63: Pc Software Settings

    1 to 9, as required. If this setting is set to 0, your OKIFAX 740 will not receive messages automatically. When set to a value greater than 9, your OKIFAX 740 will receive incoming fax messages without using the host PC.

  • Page 64: Installing Additional Memory

    This kit contains an additional 1MByte extra memory in the form of two memory chips, which may be fitted to your OKIFAX 740 in a matter of minutes. Note: These memory chips are extremely sensitive to static electricity. Care must be exercised in handling them.
  • Page 65 14. Refit the metal cover so that it snaps back into its original position. 15. Restore your OKIFAX 740 back to its original operating position and reload the recording paper. 16. Switch ac power on and wait a few seconds for the machine to initialise.
  • Page 66 BASIC MEMORY • Press [STOP] MEMORY TEST The word TEST will flash on and off for a few seconds while the test is performed. OPTION MEMORY OK • Press to return your OKIFAX 740 to standby. [STOP]...

  • Page 67: Error Messages

    Error Messages Message Cause TOP COVER OPEN Top cover not closed properly. NO PAPER Recording paper has run out. REMOVE JAM & STP Recording paper misfeed or jam. CLEAR ORIGINAL Document misfeed or jam. PRESS STOP Communication error. INK LOW Ink cartridge down to 10% or less.
  • Page 68 Message Cause MEMORY OVERFLOW Internal memory is full. NOT PROGRAMMED You are attempting to use a [QUICK] number which contains no fax number. INCORRECT PSWD You have entered an incorrect password. SET PASSWORD The current password is 0000. MEMORY FILE FULL The current memory file is full.
  • Page 69 Message Cause NOT REGISTERED You pressed been stored. REMOVE PAPER The last sheet of recording paper has not ejected. CHECK PAPER FEED Recording paper misfeed. but no number has [REDIAL] Action Use manual dialling. Clear recording paper jam. Check condition of recording paper stack.

  • Page 70: Function Summary

    Function Summary Function Description Polling transmission & reception Memory transmission Quick Dial entry and edit Group Dial entry and edit ID Code entry and edit Password entry and edit Personal ID entry and edit Sender ID entry and edit TSI/CSI entry and edit Activity report printing User setup list printing Telephone number list printing...

  • Page 71: Specification

    Specification Applicable telephone line: Communication system: Document: Effective scanning width: Effective recording width: Resolution (lines / mm): Transmission speed (ITU #1): Reception speed (ITU #1): Coding scheme: Modem speed: Public switched telephone network (PSTN) or private branch exchange (PBX) Direct coupled Width: 220mm max.
  • Page 72 Recording method: Scanning method: PC interface: Power consumption: Document feeding: Recording paper feeding: Dimensions: Weight: ECM: Halftone: Memory: Ink jet printing 9-pin D-type socket Signals conform to CCITT V.28 Class 1 fax interface (PC software not supplied). Standby: Transmit: Receive: Copy: 20 sheets max.
  • Page 73 British Telecommunications Plc, Kingston Communications Plc, or Mercury Communications Ltd. The OKIFAX 740 may be connected to any direct PSTN exchange line except as an extension to a payphone. The exchange line must provide facilities for either loop-...
  • Page 74 PSTN. Series Connection NOTE 1 The OKIFAX 740 causes a voltage drop of 1.35V when passing a PSTN current up to and including 40mA dc. Do not connect the OKIFAX 740 with apparatus which, with associated wiring causes the aggregate of the voltage drops to exceed a value of 2V at a PSTN line current of 40mA dc.

  • Page 75: Tel/Fax Change Over

    Further information is contained in the proposed British Standard for RBS to PSTN lines. TEL/FAX Change Over When the OKIFAX 740 is in changeover mode, care must be taken to ensure that you only connect the apparatus to telephone lines not listed in the telephone directories issued by the Public Telephone Network Operators.
  • Page 76 BT Sales Office: 1) The model no. of your fax machine: OKIFAX 740 2) The approval no. of your fax machine: 3) The number of extension sockets you require. 4) Your name, address and telephone number.

  • Page 77: Index

    Index Buzzer On/Off setting... 24 Cleaning external surfaces ... 56 ink carrier contacts ... 60 ink cartridge ... 57 Contrast setting ... 27 setting the default ... 50 Control Panel ... 17 CSI/TSI setting ... 23 Document condition ... 27 Documents No.
  • Page 78 feed roller ... 10 feeder ... 10 installing ... 15 jam clearing ... 61 loading ... 15 NO PAPER message ... 67 No. of sheets ... 72 release lever ... 61 REMOVE PAPER message ... 69 size ... 25 sizes ... 15 suitable types ...
  • Page 79 Safety ... 3 Sender ID ... 22 setting ... 21 Settings default ... 49 initial ... 21 printing ... 42 PS software ... 63 reduction ... 26 Speaker volume adjustment ... 24 TAD Ring Count ... 36 Telephone adapter ... 9 answering machine ...
  • Page 80 Oki Systems Companies Oki Systems (UK) Limited 550 Dundee Road Slough Trading Estate SLOUGH SL1 4LE Tel: +44 (0) 1753 819819 Fax: +44 (0) 1753 819899 Oki Systems (Ireland) Limited The Square Industrial Complex Tallaght Dublin 24 Tel: +353 (0)1 459 8666...

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