Oki MC363dnw User Manual
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Oki MC363dnw User Manual

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  • Page 1 User’s Guide MC363dn...

  • Page 2: Preface

    Copyright © 2016. Oki Data Corporation All rights reserved. OKI is a registered trademark of Oki Electric Industry Co., Ltd. Energy Star is a trademark of the United States Environmental Protection Agency. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

  • Page 3: Emergency First Aid

    If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention. Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing. ANUFACTURER Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan MPORTER TO THE...
  • Page 4 This product contains software developed by the Heimdal Project. Copyright (c) 1995 - 2008 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.

  • Page 5: Table Of Contents

    ONTENTS Preface ...........2 Emergency first aid .
  • Page 6 Operation ..........41 Multi-tasking.
  • Page 7 Oki contact details........

  • Page 8: Notes, Cautions And Warnings

    OTES CAUTIONS AND WARNINGS NOTE A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury.

  • Page 9: About This Guide

    BOUT THIS GUIDE NOTE Images used in this manual may include optional features that your product does not have installed. OCUMENTATION SUITE This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise: >...

  • Page 10: On-Line Usage

    LINE USAGE This guide is intended to be read on screen using Adobe Reader. Use the navigation and viewing tools provided in Adobe Reader. There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference the display will instantly jump to the part of the manual containing the referenced material.

  • Page 11: Introduction

    NTRODUCTION Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media. With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including E-mail addresses, printers, ftp servers or someone else's computer on the network.
  • Page 12 Additionally, the following optional features are also available: > Additional paper tray for loading a further 530 sheets to minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media. > Additional memory allows printing of more complex pages. For example, high resolution banner printing.

  • Page 13: Overview

    VERVIEW RONT VIEW 1. ADF unit. 7. Multi-purpose tray release recess. 2. ADF paper tray. 8. Output tray release button. 3. Operator panel. 9. Document glass. 10. ADF document glass. Menu driven operator controls and LCD panel 11. Document cover. 4.

  • Page 14: Rear View

    EAR VIEW 1. Access panel. 5. Rear output tray (face up stacker). 2. AC power socket. 6. LINE connection. 3. USB interface. 7. TEL connection. 8. Wireless LAN I/F Cover. 4. Network interface. a. The Network Interface may have a protective “plug” which must be removed before connection can be made.

  • Page 15: Control Panel

    ONTROL PANEL REF. DESCRIPTION Liquid crystal display (LCD) Displays operating instructions and status of your machine. Panel adjust recess The LCD panel can be swivelled upwards from its base position for ease of use. Main function buttons COPY: Pressing this button selects copy mode. This allows you to control the copying process whereby documents to be copied are scanned in the scanner unit (document glass or ADF) and the copies are automatically printed in the printer unit.

  • Page 16: Keypad - Character Switching

    REF. DESCRIPTION STATUS: Pressing this button gives access to the status menu screen. Use to check detailed status information about the machine. Flashes/illuminates if there is a status item to be displayed. SETTING: Pressing this button gives access to several setup options on the LCD screen, including the administrator menu, profile options and address books settings.

  • Page 17: Changing The Display Language

    HANGING THE DISPLAY LANGUAGE The default language used by your MFP for display messages and for report printing is English . If required, this can be changed using the Panel Language Setup utility. 1. To ensure your product contains the latest firmware updates, it is recommended that you download the language files from this utility during setup.

  • Page 18: Getting Started

    ETTING STARTED URNING ON YOUR MACHINE Plug the AC cable into the AC power socket of your machine. Plug the AC cable into the electric socket. Check that no documents are on the document glass or ADF, and the ADF cover is closed.

  • Page 19: Turning Off Your Machine

    URNING OFF YOUR MACHINE Be sure to follow the procedure below every time you turn off the machine. Hold down the power switch for about a second. NOTE Press the power switch for less than 5 seconds. The message Shutdown in progress. Please wait. The machine turns off automatically.

  • Page 20: Power Saving Mode

    OWER SAVING MODE If you do not use the machine for a while, it will enter power saving mode to control the power consumption of the device. To cancel or initiate power saving mode, press the Power Save button on the control panel. NOTE If your machine is connected locally (via USB), when it transitions to Sleep mode its status is viewed as off-line.

  • Page 21: Sleep Mode

    LEEP MODE Your machine transitions from power saving mode to sleep mode after a set period of time. In sleep mode the power consumption of the device in minimal. To cancel sleep mode, press the Power Save button on the control panel. NOTE The machine will not enter sleep mode if an error occurs and the machine requires attention.

  • Page 22: Auto Power Off

    UTO POWER OFF When your machine is not used for a certain period of time, it turns off the power automatically. Once the machine turns off the power, you need to turn on to use it. The machine has three settings to select the machine's behavior on Auto Power Off. >...

  • Page 23: Installing Drivers And Utilities

    NSTALLING DRIVERS AND UTILITIES NOTE Example screenshots have been used throughout and may not represent your machine, however the procedure is the same. NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.

  • Page 24: Windows - Scanner And Printer Drivers

    Do not connect the USB cable at this time. You will be instructed when to connect the USB cable when you run the Oki driver installer program. Insert the DVD-ROM and click Install bunch to start the Oki driver installer program.

  • Page 25: Mac - Printer Driver

    Choose Apple Menu > System Preferences > Printers & Scanners. If the printer is already in the list of printers, click “-” to remove it. NOTE This is necessary as Lion may not be using the correct Oki printer driver files. Click “+” to add a new printer. Ensure: >...

  • Page 26: Fax Driver

    The fax driver allows you to send faxes directly from your computer without printing the document first. With Oki's fax driver you are sending the fax data from your computer to the MFP, and then the MFP automatically sends the document.

  • Page 27: Configuration Tool

    ONFIGURATION TOOL Installation of the Configuration Tool is optional and can be found on the DVD in the Utilities folder. Follow the on-screen instructions to complete the Configuration Tool installation. The Configuration Tool can discover devices over USB or network connections. To search and install, select Tools >...

  • Page 28: Actkey Utility

    EY UTILITY NOTE The ActKey utility only supports Windows. You must have the scanner driver installed. The ActKey utility enables the MFP to receive one key touch commands from a connected computer. Installation of the ActKey utility is optional and can be found on the DVD in the Utilities folder.
  • Page 29 Enter [View scanners and cameras] in [Search Control Panel]. Click the [View scanners and cameras] under [Devices and Printers]. Select [OKI Universal WIA] and click [Properties]. If the [User Account Control] dialog box appears, click [Yes]. Click the [Events] tab.

  • Page 30: Paper Recommendations

    APER RECOMMENDATIONS Your MFP will handle a variety of print media, including a range of paper weights and sizes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers.

  • Page 31: Cassette Trays

    ASSETTE TRAYS SIZE DIMENSIONS WEIGHT (G/M²) 105 x 148mm Light 64 - 74g/m² Medium Light 75 - 82g/m² 148 x 210mm 182 x 257mm Medium 83 - 104g/m² 16K (184x260mm) 184 x 260mm Heavy 105 - 120g/m² Executive 184.2 x 266.7mm Ultra heavy1 121 - 176g/m²...

  • Page 32: Multi Purpose Tray

    ULTI PURPOSE TRAY The multi purpose tray can handle the same sizes as the cassette trays but in weights up to 220 . For very heavy paper stock use the rear output tray. This ensures that the g/m² paper path through the printer is almost straight. The multi purpose tray can feed paper widths from 76mm to 215.9mm and lengths from 127.0mm to 1320mm (banner printing).

  • Page 33: Loading Paper

    OADING PAPER ASSETTE TRAYS Remove the paper tray from the machine. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
  • Page 34 Load paper (letter headed paper face down and top edge towards the front of the printer), as shown. Adjust the rear stopper (a) and paper guides (b) to the size of paper being used. Close the paper tray gently. Set the correct paper size. Refer to “Configuring the tray settings”...
  • Page 35 > Do not pull the paper tray out during printing (except as described below for the 2nd tray). NOTE > If you have two trays and you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray during printing to reload it. However, if you are printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray.

  • Page 36: Multi Purpose Tray

    ULTI PURPOSE TRAY Open the multi purpose tray (a). Fold out the paper supports (b). Press gently down on the paper platform (c) to ensure it is latched down. Load the paper and adjust the paper guides (d) to the size of paper being used. >...

  • Page 37: Registering Custom Sizes

    EGISTERING CUSTOM SIZES To load custom size paper, you need to register the width and length of the paper before printing. The range of the sizes you can set differs according to the paper tray. TRAY AVAILABLE SIZE RANGE Tray 1 Width: 105 to 216 mm (4.1 to 8.5 inches) Length: 148 to 356 mm (5.8 to 14.0 inches) Tray 2 (optional)

  • Page 38: User Authentication And Access Control

    SER AUTHENTICATION AND ACCESS CONTROL If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. If the access control setting is: >...

  • Page 39: Operation From The Computer

    PERATION FROM THE COMPUTER NOTE The authentication type specified on the computer overrides the one specified on the machine. Printing from Windows NOTE You cannot use the XPS printer driver for this function. This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use.
  • Page 40 Faxing (Windows only) NOTE This procedure uses Windows 7 and NotePad as an example. The procedures and menus may differ depending on the OS you use. Open the file you want to fax. From the File menu, select Print. Select your machine (fax driver) in Select Printer and click Preferences. On the Setup tab, click User Authentication..

  • Page 41: Operation

    PERATION With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode.

  • Page 42: Multi-Tasking

    ULTI TASKING Your machine can handle more than one task at a time. The table below details which combination of tasks can be performed. Copy Scan to Scan to Print PC scan Email to Print email/ from (remote print network memory Print (direct...

  • Page 43: Loading Document(S)

    OADING DOCUMENT The MFP can scan/copy/send document(s) either from the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time. If you need to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

  • Page 44: Placing Document(S) In The Adf

    LACING DOCUMENT IN THE If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time. Place the document with the text face UP in the ADF: > If your document is portrait, load with the top edge of the document in first. >...

  • Page 45: Placing Document(S) On The Glass

    LACING DOCUMENT ON THE GLASS Open the document cover. Place your document with the text face DOWN on the glass: > If your document is portrait, align its top edge to the upper-left corner of the glass. > If your document is landscape, align its right edge to the upper-left corner of the glass.

  • Page 46: Copying

    OPYING NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control”...

  • Page 47: Advanced Operation

    DVANCED OPERATION Using the options available you can alter the copy output to suit your needs: Press the Right arrow key. Select required parameter with Down arrow key and press the OK button or the Right arrow key to display the available options. Using Up or Down arrow keys, select value and press OK.
  • Page 48 FEATURE OPTION DESCRIPTION Image Density -3, -2, -1, 0, +1, Adjust density Settings +2, +3 Darker: Keep color intensity and darker image. Lighter: Reduce color intensity and gives lighter image. Document Type Text, Text&Photo, Allows you to specify the type of Photo, Photo images on the document.

  • Page 49: Resetting Copy Settings

    FEATURE OPTION DESCRIPTION Repeat Allows you to print multiple images of an original document on a single sheet. ID Card Copy ON, OFF Allows you to set ID card copying as the default copy mode. Continuous ON, OFF Allows you to continue scanning more Scan documents.

  • Page 50: Scanning

    CANNING (TWAIN/WIA/ICA NSTALLING SCANNER DRIVERS DRIVER This section explains the procedure to install the scanner driver. Before using scan function, install the scanner driver. You can install TWAIN driver and WIA (Windows only) driver at the same time. Install the TWAIN driver and ICA driver (dedicate to the Mac OS X) separately. If you want to use the network scan function, follow the installation procedure below and register the information of your computer and then install the scanner driver.
  • Page 51 If the scanner driver has been installed, the setup maintenance program of the scanner driver is displayed. Check the checkbox of Add and then click Next to proceed to the step 8. Click Next. Check the checkbox of Network scanner and click Next. Select IP Address or Search MFP check box to enter the address of the machine and then click Next.
  • Page 52 If Search MFP is selected, select the machine and click Next. Set the scanner driver name and click Next. Enter the host name, IP address and port number and then click Configure. Click Next. Click Next. Scanning > 52...
  • Page 53 Make sure that the machine is connected to the PC and the power switch of the machine is turned ON. Then, load the “Software DVD-ROM” on the drive of the PC. Double-click the OKI icon on the desktop. Double-click Drivers > Scanner > Installer for OS X 10.8.
  • Page 54 Read the license agreement and click Continue. Click Agree if you agree. Click Install. To change the installation location of the driver, click Change Install Location. Enter the administrator's name and password, and click OK. Click Continue Installation. Click Restart. Scanning >...

  • Page 55: Using Actkey Software

    SING EY SOFTWARE Using the ActKey, you can start a scan job in specified settings with a click a button. MEMO ActKey does not support Mac OS X. Using WSD Scanning, Actkey does not work. When ActKey is installed, Network Configuration is also installed simultaneously.

  • Page 56: Setup To Use The Wsd Scan

    WSD S ETUP TO USE THE The following explains how to set up the PC to use the WSD Scan function. In order to use the WSD Scan function, install this device on the PC. WSD Scan can be used from Scan To Computer and Remote Scan via Network. To use WSD Scan, the machine has to be connected with the computer which Windows Vista/ Windows7/ Windows8/ Windows10/ Windows Server 2008/ Windows Server 2008R2/ Windows Server 2012/ Windows Server 2012 R2 was installed via Network.

  • Page 57: Scanning Methods

    When the balloon message saying that the installation is complete is displayed on the task bar, click the balloon to check the details, and click Close. Check the device installation on the machine as follows. Press the SCAN key on the operator panel. Press the to select Computer and then press OK.
  • Page 58 > USB Memory > Shared Folder > Remote Scan NOTE Computer; select target application from the control panel on the MFP. Remote Scan; select target application from utility on your PC. “Remote Scan” is not shown when PC Scan Mode is in Simple Scan Mode. Set your scanning options as required.

  • Page 59: Scan To E-Mail

    CAN TO MAIL NOTE For illustration purposes only, the features shown are as accessed from the control panel. Using the options available, you can enter E-mail information and alter the scan output to suit your needs: Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press the Scan button on the control panel to prompt the Scan Menu screen.
  • Page 60 FEATURE OPTION DESCRIPTION Add Destination Direct Input Enter E-mail address using the on-screen keyboard. (cont.) Bcc: LDAP Simple Search Use the on-screen keyboard (cont.) to enter a search value. Advanced Search Use Advanced Search to search the LDAP address Search Method: book by user name and/or User Name: E-mail address.
  • Page 61 FEATURE OPTION DESCRIPTION Scan Settings Reply To Direct Input Enter E-mail address using (cont.) the on-screen keyboard. (cont.) LDAP Simple Search Use the on-screen keyboard to enter a search value. Advanced Search Use Advanced Search to search the LDAP address Search Method: book by user name and/or User Name:...
  • Page 62 NOTE > If you want to use the address book or group list features, be sure to register the E-mail addresses in advance. Refer to “Managing the address book” on page > This machine allows you to send scanned document(s) to multiple E-mail addresses.

  • Page 63: Scan To Shared Folder

    CAN TO HARED OLDER NOTE The MFP must be connected to a Network server to enable Scan to Shared Folder to be set up. Refer to the Configuration Guide for details. Before sending your document to a file server, profiles should be set up first to speed up the process.
  • Page 64 FEATURE OPTION DESCRIPTION Scan Setting Image Settings Background Auto, OFF, 1, 2, 3, Allows you to block out the Removal 4, 5, 6 color background of the (cont.) (cont.) image (assuming document has a color background) - such that the background color is not printed.
  • Page 65 FEATURE OPTION DESCRIPTION Scan Setting File Format Color: Select the appropriate file Single-PDF, Multi-PDF, Single-HC- format. (cont.) PDF, Multi-HC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS Mono (Grayscale): Single-PDF, Multi-PDF, Single-HC- PDF, Multi-HC-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, JPEG, XPS Mono (Binary): Single-PDF, Multi-PDF, Multi-PDF/A, Single-TIFF, Multi-TIFF, XPS Encrypted PDF Not Encrypt...

  • Page 66: Scan To Usb Memory

    CAN TO MEMORY Plug the USB memory into the USB port at the front of the machine. Place your document(s) with text face UP in the ADF or face DOWN on the glass. Press the Scan button on the control panel to prompt the Scan Menu screen. Using the Down arrow key, scroll to USB Memory and press OK.
  • Page 67 FEATURE OPTION DESCRIPTION Image Settings -3, -2, -1, 0, +1, +2, +3 Red/green balance adjustment. (cont.) Low: Enhance red. High: Enhance green. Saturation -3, -2, -1, 0, +1, +2, +3 Saturation setting High: Enhance image sharpness Low: Reduce hue Red: -3, -2, -1, 0, +1, Adjust RGB contrast settings.

  • Page 68: Scan To Computer

    CAN TO OMPUTER You can save the scanned data into your local computer. When you press the , the scan job starts and the ActKey utility and the OLOR TWAIN driver start automatically. You can send the scanned document to a specified application, save it in a specified folder, or send it by fax.

  • Page 69: Connecting Via Usb

    VIA USB ONNECTING Press the SCAN key on the operator panel. Place your document with text face up in the ADF or face down on the document glass. Press the to select Computer and then press OK. If the Network TWAIN setting is set to Disable, proceed to the step 6. Check that Select A Connecting PC is selected and then press OK.

  • Page 70: Wsd Scan Connection

    Press OLOR OLOR MEMO If you select Application, the specified application starts and the scanned image is displayed on the application. If you select Folder, the scanned image is saved in the specified folder. If you select PC-FAX, the application for fax transmission starts. After sending the scanned image, send a fax with the fax transmission software on your computer.

  • Page 71: Remote Scan

    EMOTE This will launch the Scanner driver from a utility installed on the PC (ActKey, PaperPort, Image, Adobe Photoshop, etc.) and will begin scanning. Connect the machine to a computer via USB or a network. TWAIN (USB connection and Network connection) and WSD Scan are supported. There are 3 Modes of Operation: Simple Scan Mode, Manual Scan Mode, and Secure Scan Mode.

  • Page 72: Simple Scan Mode

    IMPLE SCAN MODE NOTE If you failed to start scan, please check whether the panel is in operation. For Windows Place your document with text face up in the ADF or face down on the document glass. Start ActKey on your computer. Click the scan button you want.

  • Page 73: Secure Scan Mode For Network Connection

    Start ActKey on your computer. Click the scan button you want. The scan job starts. Scan Button Name: Application1, Application2, Folder, PC-Fax MEMO If you select Application1 or Application2, the specified application starts and the scanned document is displayed on the application. If you select Folder, the scanned document is saved in the specified folder.
  • Page 74 Press the to select the destination you want and then press OK. Press OLOR OLOR Start the ActKey on your computer. Click a scan button. For Mac OS X Press the SCAN key on the operator panel. Place your document with text face up in the ADF or face down on the document glass. Press the to select Remote Scan and then press OK.

  • Page 75: Secure Scan Mode For Usb Connection

    ECURE SCAN MODE CONNECTION For Windows Press the SCAN key on the operator panel. Place your document with text face up in the ADF or face down on the document glass. Press the to select Remote Scan and then press OK. Check that the TWAIN is selected, and press OK.

  • Page 76: Managing Profiles

    ANAGING PROFILES DDING A NEW NETWORK PROFILE Register the information you configured on the computer as a profile. It is necessary when you perform Scan To Shared Folder with the computer. Press the SETTING button on the control panel to prompt the Setting screen. Using the Down arrow key, scroll to Profile and press OK.

  • Page 77: Deleting A Network Profile

    ELETING A NETWORK PROFILE To delete a network profile: Press the SETTING button on the control panel to prompt the Setting screen. Using the Down arrow key, scroll to Profile List and press OK. Select the desired profile number. Ensure Delete is highlighted then press the Right arrow key. At the prompt: >...

  • Page 78: Managing The Address Book

    ANAGING THE ADDRESS BOOK ETTING SENDER AND REPLY TO MAIL ADDRESSES FROM REPLY TO You can set the E-mail address from which E-mails are sent and the address to which responses are sent. Press the SETTING button on the control panel. Using the Down arrow key, scroll to Admin Setup and then press OK.

  • Page 79: Creating E-Mail Templates

    REATING MAIL TEMPLATES You can create up to five E-mail templates with various subject lines and body text. Registering a subject Press the SETTING button on the control panel. Using the Down arrow key, scroll to Admin Setup and then press OK. Using the arrow keys and on-screen keyboard, enter the administrator password.

  • Page 80: Adding An E-Mail Address Entry To The Address Book

    DDING AN MAIL ADDRESS ENTRY TO THE ADDRESS BOOK The machine can hold up to 300 E-mail addresses in the address book. To assign a new E-mail address to the address book: Press the SETTING button on the control panel. Using the Down arrow key, scroll to Address Book and press OK.

  • Page 81: Modifying An E-Mail Address Entry From The Address Book

    Press the Left arrow key to exit the menu. ODIFYING AN MAIL ADDRESS ENTRY FROM THE ADDRESS BOOK To edit an E-mail address entry from the address book: Press the SETTING button on the control panel. Using the Down arrow key, scroll to Address Book and press OK. Press OK to select E-mail Address.

  • Page 82: Deleting A Group Address Entry From The Address Book

    ELETING A GROUP ADDRESS ENTRY FROM THE ADDRESS BOOK To delete a group address entry from the address book: Press the SETTING button on the control panel. Using the Down arrow key, scroll to Address Book and press OK. Using the Down arrow key, scroll to E-mail Group and press OK. Using the arrow keys, scroll to the required entry position and press OK.

  • Page 83: Printing

    RINTING NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control”...

  • Page 84: Print From Usb Memory

    RINT FROM MEMORY NOTE Supported file systems: FAT12, FAT16, FAT32. Supported file formats: JPEG, PDF (v1.7), M-TIFF (v6 Baseline), XPS, PRN (PCL, PS, XPS). Supported: Up to 32 GB capacity of USB memory. Not Supported: USB hubs, external USB HDDs and encrypted PDFs. NOTE Up to 100 files in supported file formats stored in USB memory are displayed on the file list.

  • Page 85: Advanced Operation

    If your file is contained within a folder: Using the arrow keys, scroll to the required folder and press OK. NOTE If required, scroll to Folder Property and press OK to check the file information. Press OK to select Open Folder. Using the arrow keys scroll to the file you want to print and press the OK.

  • Page 86: Switching Online/Offline

    WITCHING ONLINE OFFLINE If you wish to alter the print status of your machine: Press the Print button (1) on the control panel to prompt the Print Menu screen. Using the Down arrow key, scroll to Switch Online/Offline and press OK. Using the arrow keys, scroll to your required option and press OK.

  • Page 87: Faxing

    AXING NOTE If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. Refer to “User authentication and access control”...

  • Page 88: Advanced Operation

    DVANCED OPERATION Using the options available, you can alter the fax output to suit your needs: FEATURE OPTION DESCRIPTION Add Destination Speed Dial List Select the required speed dial number. You can select multiple entries. Entries must be registered in advance, refer “Adding a speed dial entry to the phone book”...
  • Page 89 FEATURE OPTION DESCRIPTION Fax Functions Continuous ON, OFF Allows you to continue scanning more Scan(ADF) documents. Allows you to construct a single (cont.) fax job from multiple individual sheets or originals. Refer to “Continuous scan mode” on page 109 for details. Edge Erase ON, OFF Erases the black shadow around the edge...
  • Page 90 Broadcasting This function allows you to send a fax to multiple recipients at the same time. By combining abbreviation dials, groups and entering addresses using the numeric keypad, you can specify up to 100 destinations at one time. NOTE When real time transmission (Memory Tx set to OFF) or polling is executed during broadcasting data, they are executed preferentially.
  • Page 91 F Code communication F Code transmission is a function to communicate, using sub addresses or passwords in accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication. NOTE Up to 20 F code boxes can be registered.
  • Page 92 Select a type of F code box: > Bulletin Box - refer to “Registering an F code Bulletin box” on page 92 > Confidential Box - refer to “Registering an F code confidential box” on page Registering an F code Bulletin box Press OK to select Bulletin Box.
  • Page 93 Using the Down arrow key, scroll to I.D.Code and press the Right arrow key: Register an ID Code number (4 digits) using the numeric keypad. NOTE The ID code is not displayed, write it down and keep it safe! Press OK. If required, use the Down arrow key to scroll to Hold Time.
  • Page 94 Deleting an F code box NOTE You cannot delete an F code box in which documents are stored, it must be empty. Press the SETTING button on the control panel. Using the Down arrow key, scroll to Admin Setup and press OK. Using the arrow keys and on-screen keypad, enter the Administrator password.
  • Page 95 Receiving using a sub address (F code polling) By entering a sub address and ID code, a document stored in the bulletin box of a recipient machine can be taken out (polling). NOTE Before operating, ensure you have the necessary sub address and ID code to hand.
  • Page 96 Printing stored documents Printing received confidential documents. NOTE When a document is received into an F code box, the F code receiving notice is printed. Check the F code box number and print the stored document. Press the SETTING button on the control panel. Using the Down arrow key, scroll to Store Document Settings and press OK.

  • Page 97: Fax Receiving

    Fax job view/cancel If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory. Press the Fax button on the control panel to prompt the Fax Mode screen. Using the arrow keys, scroll to Fax and press OK. Using the Down arrow key, scroll to Fax Job View/Cancel and press OK.
  • Page 98 Receiving faxes The machine automatically starts fax reception. Receiving calls The telephone starts ringing when it receives calls. Pick up the handset to talk when the machine rings. If necessary, press the mono START button and then put down the handset to receive faxes.
  • Page 99 This mode allows the machine to detect a distinctive ring if it has been enabled on the phone line. In this mode, the machine distinguishes the DRD type of the sender. The machine then answers only when it matches the registered DRD type. There are several type of DRD ring pattern.

  • Page 100: Managing The Phone Book

    ANAGING THE PHONE BOOK The following section describes how to add/remove/modify speed and group dial entries to/ from the Phone Book. DDING A SPEED DIAL ENTRY TO THE PHONE BOOK The machine can hold up to 300 speed dial numbers in the phone book. To add a new speed dial number to the phone book: Press the SETTING button on the control panel.

  • Page 101: Adding A Group Entry To The Phone Book

    Press the Left arrow key to exit the menu. DDING A GROUP ENTRY TO THE PHONE BOOK The machine can hold up to 20 group dial settings. To add a new group dial number to the phone book: Press the SETTING button on the control panel. Using the Down arrow key, scroll to Phone Book and press OK.

  • Page 102: Modifying A Speed Dial Entry

    Using the arrow keys, scroll to Delete and press OK. At the prompt select Yes to continue or select No to cancel the operation. Press OK. Press the Left arrow key to exit the menu. ODIFYING A SPEED DIAL ENTRY To modify a speed dial entry: Press the SETTING button on the control panel.

  • Page 103: Internet Fax

    NTERNET FAX ENDING A FAX FROM YOUR NOTE You must have the fax driver installed on your PC. Download the latest fax driver from your support website. Basic operation At the MFP: Place your document(s) with text face UP in the ADF or face DOWN on the glass.
  • Page 104 Enter comments if required. If required select the Add an outside call number checkbox and enter the Outside call number as appropriate. On the Recipient tab: Click the Recipients... button. Select a fax number from the Phone book panel on the right hand side. Refer “Adding fax numbers to the phone book”...
  • Page 105 Advanced operation Using the options available, you can alter the fax output to suit your needs: FEATURE OPTION DESCRIPTION Internet Fax Address Book Select E-mail address from the Destination address book. Input range: 001-300 Bcc: Group List Select destination group from the list.

  • Page 106: Receiving An Internet Fax

    FEATURE OPTION DESCRIPTION Scan Setting File Name User defined Use the on-screen keyboard to (cont.) enter an appropriate file name. Duplex Scan ON, OFF Turns the duplex (2-sided) function off or on. Continuous ON, OFF Allows you to continue scanning Scan more documents.

  • Page 107: Adding Fax Numbers To The Phone Book

    DDING FAX NUMBERS TO THE PHONE BOOK NOTE you can register up to 1000 destinations. To add a fax destination number to the phone book: From your application’s File menu, select Print. In the Select Printer window, highlight the fax driver option. Press the Preferences button to display the fax driver window.

  • Page 108: Importing And Exporting Fax Numbers

    Add recipients to the group list: NOTE Maximum 100 recipients in any one group. Select a fax number from the Phone book panel on the right hand side. NOTE You can add a new fax number directly by clicking the New (FAX number)... button and adding an entry to the phone book panel.

  • Page 109: Functions Common To Copy, Fax And Scan Operations

    UNCTIONS COMMON TO COPY FAX AND SCAN OPERATIONS ONTINUOUS SCAN MODE If you need to scan, copy or fax multiple sets of documents from the ADF or document glass, enable the “Continuous Scan” option. NOTE The example below uses the fax feature, however, the scan and copy features follow the same process.

  • Page 110: Maintenance

    AINTENANCE EPLACING CONSUMABLE ITEMS Only use genuine original consumables to ensure the best quality and performance from your hardware. Non original products may adversely affect your printer's performance and invalidate your warranty. ONER CARTRIDGE REPLACEMENT NOTE When the LCD display indicates TONER LOW, or if print appears faded, first open the output tray and try tapping the cartridge a few times to evenly distribute the toner powder.
  • Page 111 Gently raise the scanner. Press the cover release (a) and open the output tray (b) fully. WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. Maintenance > 111...
  • Page 112 Note the positions of the four cartridges. It is essential that they go back in the same order. 1. Yellow cartridge 2. Magenta cartridge 3. Cyan cartridge 4. Black cartridge Slide the colored release collar on the cartridge to be replaced fully towards the right hand side of the printer.
  • Page 113 Clean the top of the ID unit with a clean, lint free cloth. Remove the new cartridge from its box but leave its wrapping material in place for the moment. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge.
  • Page 114 Gently wipe the LED head surface with a clean, lint free cloth. Close the output tray and press down firmly so that the cover latches closed. Gently lower the scanner. Maintenance > 114...

  • Page 115: Image Drum Replacement

    MAGE DRUM REPLACEMENT The image drum assembly comes complete with its own installation details which give full instructions on replacement. You are advised to follow these instructions carefully. EPLACING THE TRANSFER BELT UNIT The belt unit is located under the image drum assembly. Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover.
  • Page 116 Place the assembly in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
  • Page 117 Holding the image drum assembly by its handles, lower it into place in the machine, locating the pegs at the sides into their slots in the sides of the printer cavity. Close the output tray and press down firmly so that the cover latches closed. Gently lower the scanner.

  • Page 118: Fuser Replacement

    USER REPLACEMENT The fuser is located inside the printer just behind the toner cartridges. WARNING! If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area.
  • Page 119 Holding the new fuser by its handle, make sure that it is the correct way round. The retaining levers (b) should be fully upright, and the two locating lugs (c) should be towards you. Lower the fuser into the printer, locating the two lugs (c) into their slots in the sides of the printer cavity.

  • Page 120: Cleaning

    LEANING CAUTION! Use a clean, moist, lint-free cloth for cleaning. Do not use benzine, thinners or alcohol as a cleaning agent. THE UNIT CASING Switch the printer off. Refer to “Turning off your machine” on page 19 for details. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral detergent.
  • Page 121 Gently wipe the LED head surface with a clean, lint free cloth. CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur. Close the output tray and press down firmly at both sides so that the cover latches closed.

  • Page 122: The Paper Path In The Adf

    THE PAPER PATH IN THE If marks are found on an image which has been read by the ADF, or the ADF does not feed documents smoothly, follow the cleaning procedure below. Switch the MFP OFF. Refer to “Turning off your machine” on page 19 for details.

  • Page 123: The Document Glass

    THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. Open the document cover. Moisten a soft, clean, lint free cloth and remove any marks, as shown. Close the document cover. Maintenance > 123...

  • Page 124: Installing Upgrades

    NSTALLING UPGRADES This section explains how to install optional equipment into your MFP. This includes: > additional paper tray DDITIONAL PAPER TRAY Switch the MFP off and disconnect the power cable. Refer to “Turning off your machine” on page 19 for details.

  • Page 125: Setting The Driver Device Options

    ETTING THE DRIVER DEVICE OPTIONS Once your new upgrade has been installed, you may need to update the printer driver so that the additional features are available to your applications. Accessories such as additional paper trays will only be usable if the printer driver on your computer knows they are there.

  • Page 126: Troubleshooting

    ROUBLESHOOTING ’ HECKING THE MACHINE S STATUS From the STATUS key on the control panel, you can check the status of your machine. The STATUS key illuminates or flashes when any trouble is occurring in your machine. Press the STATUS key on the control panel to open the status menu. Ensure that System Status is selected and then press OK.

  • Page 127: Clearing Paper Jams

    LEARING PAPER JAMS Provided that you follow the recommendations in this guide on the use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply.

  • Page 128: In The Printer Section

    N THE PRINTER SECTION If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later.
  • Page 129 he assembly down gently onto a piece of paper to prevent toner from marking Put t your furniture and to avoid damaging the green drum surface, and cover. CAUTION! The green image drum surface at the base of the Image Drum is very delicate and light sensitive.
  • Page 130 Look into the printer to check whether any sheets of paper are visible on any part of the belt unit. CAUTION! Do not use any sharp or abrasive objects to separate sheets from the belt. This may damage the belt surface. To remove a sheet with its leading edge at the front of the belt (a), lift the plastic guard (e) at the front of the printer, then carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet.
  • Page 131 through the drum cavity area. Then allow the pressure release lever to rise again. NOTE If the sheet is well advanced into the fuser (only a short length is still visible), do not attempt to pull it back. To remove a sheet in the fuser, move the two retaining levers (e) towards the front of the machine to release the fuser.
  • Page 132 Replace fuser unit into the machine and move locking levers (e) toward the rear of the machine. NOTE Check that there is no paper remaining inside the machine. Remove the paper carefully so that it does not tear. If the paper tears, be sure to remove all of the pieces.
  • Page 133 Lower the belt unit into place, with the drive gear towards the rear of the printer. Locate the drive gear into the gear inside the printer by the rear right corner of the unit, and lower the belt unit flat inside the printer. Push the locking levers towards the rear of the machine.
  • Page 134 > If the sheet is low down in this area and difficult to remove, it is probably still gripped by the fuser. In this case raise the output tray, reach around and press down on the fuser pressure release lever (d). If you are not using the rear exit tray, close it once any paper has been removed from this area.

  • Page 135: Dealing With Unsatisfactory Printing

    EALING WITH UNSATISFACTORY PRINTING SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Vertical white lines can The LED head is dirty. Wipe the LED head with a soft, be seen on the printed lint-free cloth. page. The toner is low. Open the output tray and tap the cartridge a few times to evenly distribute any remaining toner.

  • Page 136: Dealing With Unsatisfactory Copying

    SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Horizontal Lines and When the interval is about Wipe it lightly with a soft cloth. spots appear 94mm (4in), the image drum Replace the image drum periodically. (the green tube) is damaged cartridge when it is damaged. or dirty.

  • Page 137: Fax Problem Checklist

    AX PROBLEM CHECKLIST If a problem occurs, read through the list of problems and solutions before calling for service. The machine will not dial a telephone number: Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine.
  • Page 138 Machine is connected to a PBX but it is not possible to dial out: Be certain that the dial prefix is entered before the telephone number for each number dialled or programmed into the machine. Additionally, the machine must be programmed for PBX operation before it will work with a PBX (refer to the Configuration Guide for details).

  • Page 139: Before Machine Disposal

    EFORE ACHINE ISPOSAL Before this machine is disposed of, it is recommended to erase the registered privacy data and the stored data. The data stored in the machine is shown below. > Address book > Phone book > Profile > Registered data in one touch button or the like >...

  • Page 140: Specifications

    PECIFICATIONS MFP model Model Number MC363dn N34346A, N34346B ITEM MC363dn Dimensions 427 x 509 x 445mm (W x D x H) Weight 29Kg approx. Power supply 110 to 127VAC, 50/60Hz±2% 220 to 240VAC, 50/60Hz±2% Power consumption Off: <0.5 W Sleep: <1.5 W Power saving: <...
  • Page 141 Regulatory wireless LAN statements -FCC Statement -IC Statement -Europe-CE Declaration of conformity. FCC statement FCC WARNING Changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules.
  • Page 142 Europe - CE Declaration of Conformity This equipment complies with the essential requirements of the European Union directive 1999/5/EC. The telecommunications functionality of this product may be used in the following EU and EFTA countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Turkey and United Kingdom.

  • Page 143: Index

    NDEX Phone book adding a group dial Address book entry ......101 adding a group entry ..81 adding a speed dial adding an email entry ..80 entry ......100 deleting a group entry ..82 deleting a group dial deleting an email entry ..

  • Page 144: Oki Contact Details

    Ukraine Website: www.oki.it Tel: +353 (0) 1 4049590 Tel: +380 44 537 5288 Fax: +353 (0)1 4049591 e-mail: event@oki.ua OKI Systems (Polska) Sp. z o.o Website: www.oki.com/ie Website: www.oki.ua Platinium Business Park II, 3rd Floor OKI Systems (Czech and Slo- OKI Sistem ve Yazıcı...
  • Page 145 Park Email: LASatisfaction@okidata.com 164 26 Kista NSW 2113, Australia Tel. +46 (0) 8 634 37 00 Oki Data de Mexico, S.A. de C.V. Tel: +61 2 8071 0000 e-mail: info@oki.se (Support Tel: 1800 807 472) Mariano Escobedo #748, Piso 8 Website: www.oki.se...
  • Page 146 4-11-22 Shibaura, Minato-ku,Tokyo 108-8551, Japan www.oki.com/printing/ 46472802EE Rev2...

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