Canon FAXPHONE B540 User Manual
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Canon FAXPHONE B540 User Manual

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FAXPHONE.B54O/550
User's Guide

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  • Page 1 FAXPHONE.B54O/550 User's Guide...
  • Page 2 Copyright 'fhis ntanr.ral is copvrighted by Canon C-ornputcrs Svstcms. Inc. (CCSI) with all rights rescrvcd. Undcr thc copyright laws. this manual nrav not be reproduced in irny lirrnr. in wl.role or part. without the prior written c o n s e n t o I C C S I .
  • Page 3 Welcome l'hank 1-ou lirl choosing the Canon FAXPHONE@ ts5:l(y-550 Bubble Jetr\r tircsirni]e. 'I'hc conrpuet. upriuht rlesign ol the FAXPHONE@ B5-l(y-5-50 sl.ritcc itt ,vout uotk arcu. Antl the bLrbble jct print mechanrsr.r.r paper. so vou sct crisp reproductions of'your fax documents and copics.
  • Page 4 Disclaimer C a n o n C o m p u t e r S y s t e m s , I n c . h a s r e v i e w e d t h s m a n u a t h o r o u g h l y i n o r d e r t h a t t w i I b e a n e a s y t o u s e g u i d e t o y o u r C a n o n F A X P H O N E 5 4 0 / 5 5 0 B u b b l e J e t f a c s r m r l e .
  • Page 5 N C A S E O F E O U I P M E N T M A L F U N C T I O N S f o L r i i a n v r r a i r n c r o n o c c u r w h r c h c a n n o t b e c o r r e c t e d b y t h e p r o c e d u r e s d e s c r i b e d i n t h e U s e r ' s G u d e , C i s .
  • Page 6 lmportant Safety Instructions R e a d t h e s e s a f e t y n s t r u c t i o n s a n d r e f e r t o t h e m a t e r i f y o u h a v e a n y q u e s t o n s . F o 1 o w a l w a r n n q s a n d n s t r u c t o n s m a r k e d o n t h e F A X P H O N E 8 5 4 0 / 5 5 0 .
  • Page 7 Jsers in Canada P R E . I N S T A L L A T I O N R E Q U I R E M E N T S F O R C A N O N F A C S I M I L E E O U I P M E N T Location S u p p y a s u t a b e t a b c .
  • Page 8 Precautions General Mukc surc thc placc whcrc vou sct up the FAXPHONE satisties the lirllowing condi- t l o l t s : . Llse the FAXPHONE only within thc lirllowing ranges ol tcmperature and hu nrici i tt. Arnbrcnt temperature: 50'F kr 90.5''F ( I 0'C to 32.5"C ) Arrbient humidity: l(X,? to 80% RH (rro condcnsirtion)
  • Page 9 FAXPHONE can cause a fire or electrical shock. lf you accidentally spill a liquid on the FAXPHONE, unplug it immedi- ately and call your Canon service representative. . To avoid electrical shock from exposed power points, never disas- semble the FAXPHONE.
  • Page 10 INTRODUCTION 2. PREPARING TO USE YOUR FAXPHONE vill Tahle of Contents t o t h e w a l l j a c k ..C o n n e c t i n q C o n n e c t i n g a n e x t e n s i o n S e t t i n g t h e T E L L l N E T Y P E .

  • Page 11: Table Of Contents

    Table of Contents Registering One-touch Speed Dialing numbers a n d n a m e s Registering Coded Speed Dialing numbers and names Registering Group Dialing numbers and names .'."." 42 a G r o u p D i a l i n g B e g i s t e r i n g a G r o u p D i a l i n g C h a n g i n g...
  • Page 12 Table of Contents 6. TELEPHONE, 7. SETTINGS AND ACTIVIW REPOBTS 8. SOLUTIONS TO COMMON PROBLEMS U s i n g t h e F A X P H O N E a s a t e l e p h o n e M a k i n g t e l e p h o n e c a l l s .

  • Page 13: Distinctive Ring Pattern Detection (Drpd) Feature

    SETTING UP U n p a c k i n g R e m o v i n g t h e s h i p p i n g m a t e r i a l s A s s e m b l i n g t h e F A X P H O N E ... . . A t t a c h i n g c o m p o n e n t s t h e A C p o w e r c 0 r d .

  • Page 14: Unpacking

    Unpacking As you unpack the FAXPHONE. save the clrton and packing nraterial in case you wrnt to lnovc ol'shrp thc t-tttit in thc future. Carelirlly remove all itcrns from thc box. I lt rs best to have sorneone hold the box w'hilc 1,ou lift the FAXPHONE and its pro- tective packaging out of the carton.

  • Page 15: Removing The Shipping Materials

    II'anv of these itenrs are darnaged or nrissing. notil'y your Canon dealer in'rmcdiatelv. I B e s L r r e t o f i l l o u t y o u r R e g i s t r a t i o n c a r d a n d s e n d i t t o C a n o r r L l . S . A . A l s o . s a v e v - o u r sales rcceipt tirr prool of purchrse.

  • Page 16: Attaching Components

    Asse mbling the FNKPHONE T<r see how thc FAXPHONE looks fullv asscnrblcd. see Main components ol'thc FAXPHONE. pg.2ti. Attaching components I Paper Output Tray Place the FAXPH0NE flat surface, Lay the paper output tray in lront of the FAXPH0NE, Slide the tray under the FAXPH0NE the tray is completely inserted.

  • Page 17: Assembling The Faxphone

    I Paper Tray Make sure the paper lever is in the position shown. Then, place the paper tray into the FAXPH0NE, making sure the two knohs fit in the appropriate slots in the FAXPH0NE. F 1 rnlr symbol indicates the use of a function ( e n v e l o p e p r i n t i n g ) t h a t i s n o t a v a i l a b l e w i t h t h i s rnodel.

  • Page 18: Loading The Paper

    T h e p a p e r s i z e s e t t i n s d e t e r l n i n e s t h e s i z e o l ' t h e r c c o r d i n g p a p c r i n t h e p a p e r t r a - v . factor) setting is letter size. lf vou want to use a paper size other than letter, you must change the PAPIIR SIZE setting. See FAX PRINTER, pg.90. Loading the paper Bemove the paper tray cover.
  • Page 19 Line up the right edge of the stack of paper against the right edge of the paper tray and insert it halfway into the paper tray. Complete inserting the stack of paper into the papertray until itstops. L)o not tirrce tlre naner down into the FAXPHONE. .

  • Page 20: Bj Cartridge Guidelines

    The first time you set up the FAXPHONE, you have to install the BX-3 BJ FAX cartridge before you can begin receiving and copying documents. BJ cartridge guidelines Usc onlv the Canon BX-3 B.f llAX cartridge i",ith the FAXPHONE B-540/5.50 Cenor BX-3 ll 81, enabling the INKSAVER mode.

  • Page 21: Handling The Bj Cartridge

    Handling the BJ cartridge [-cur c thc BJ clu'tridge in its packaging until vou ale readY to use it to prevent it lront df!lng or.lt. Storc BJ cartriclgcs oLlt ot the reach o1'cl-rildrcn. thc ink contains isopropyl alcohol 6 7 6 1 0 . Replace thc I|.1 cartridge al'ter one year of use or if the print is not clear or is nrissing, even af'ter trying five successive head cleanings.

  • Page 22: I N S T A L L I N G T H E B J C A R T R I D G

    Installing the BJ cartridge Open the front cover of the FAXPH0NE. Remove the print head cap from the BJ cartridge. Raise the green cartridge lelease lever up. Make sure the papcr thickness levcr is set to thc p a p e r p o s i t i o n t l c f i p o s i t i o n ) . Pull offthe protective orange tape.
  • Page 23 Insert the BJ cartridge. Align the slot in the cartridge with the yellow post in the FAXPHONE. -l'he lelkrn post (BJ cartlidge guide) should be 'I'he B.f cartridge tilts r isible through the slot. slightly to the lelt in the loadcd position. Close the front cover of the FAXPH0NE.
  • Page 24 The FAXPH0NE automatically The FAXPH0NE prints a test page every time you insert a BJ carttidge. Thc tcst printoul shoulcl look like the cartridge is propcr-ly installed. Il'the printout has nhitc streaks us shorvn abo'n'c. try cleaning thc print hcad. scc Cleanins the BJ cartridgc print heacl.

  • Page 25: C O N N E C T I N G T H E P H O N E L I N

    Connecting the phone line Gonnecting to the wall jack Vru nccd an RJ I l-C t-vpe (modular) walljack to connect the FAXPHONE to the tele- phone svster.n. ('ontact vour local telephorre company to install this type of jack if you do not havt- one.
  • Page 26 Setting the TEL LINE TYPE Vrur FAXPHONE is lactory set to work with touch tone telephone lincs. If you have a pulse line. you will necd to change the telephone line setting as ltrllows. Press IFUNGTI0N]. Wait a second. lirr TEL REGISTRATION to appear Use [<] or [>]to select USER SETTINGS, Press [START/C0PY].

  • Page 27: Setting Up To Receive Faxes

    Setting up to receive faxes Selecting the receiving mode Bc'tble 1'or,r set up the receiving r.node on your FAXPHONE, you should determrne hou' r'our FAXPHONL, is to be used. I Ale 1ou able to dedicate the use of one telephone line to the FAXPHONE only to rcccir e document transntissions lrom another fax'l I Do vor.r \\'ant to use the FAXPHONE occasionally as a telephone and let the FAXPHONE rcceive docur.nents automatically and ring only fbr telephone calls?

  • Page 28: R E C E I V I N G D O C U M E N T S O V E R A D E D I C A T E D F A X L I N

    I Using the Distinctive Ring Pattern Detection (DRPD) feature (See pg.21l Use the DRPD f'eaturc if you subscribe to a DRP service off'ered by youl telephone company. The DRP scrvice allows you to have two or more telephonc numbers as- signcd to a single telephone line.
  • Page 29 Use [<] or [>] to select OFF. Press [START/COPY]. Press [STOP] to linish registration, Press [ANS H00K UP/MANUAL] appears on the dispfay. \ { a k c s u r e t h c A N S H O O K U P ( l o , l ) a n d t h c \IANUAL t ii.,.
  • Page 30 Receiving documents and telephone calls over a shared Fax/Telephone line (FA)(/TEL SWITCH) lf you have only one phonc Iine in your olficc. lotr can set tlp the []AXPHONI: ttr rcceivc both documcnts and tclephonc calls. I Setting up the FAXPHONE for a shared line The FAXPHONE is set up at the factory for a shared line, liru only need to lirlkrn this procedure if you have changed the factory settings.
  • Page 31 Use [<] or [>]to select 0N. Press ISTART/C0PY]. Press [ST0P] to f inish registration. F o r a d c s c l i p t i o n o f t h e r e m a i n i n g s c t t i n s s ( R I N G START TIN{L .

  • Page 32: Receiving Documents Manually

    Receiving documents manually YoLr may want ttll set your FAXPHONE, to rcce ir,'e docttnlents rranually in the firllovn'- i n g c a s c : I You want to personally check cach incorring call to see if it is tl'onl a trx or lrorll a pcrs()n.

  • Page 33: Types Of Ring Patterns

    Distinctive Ring Pattern Detec- tion (DRPD) feature Some phone companies oft'er a distinctive ring pattcrn (DRP) service whereby they assign two or more telephone numbers with distinctive ring pattems to a single tele- phone line. lf your phone company ofl'ers such a service. you can have both a fax number(s) and a telephone number(s) fbr your FAXPHONE using only one relephonc line.

  • Page 34: Turning On Drpd And Assigning A Setting To A Ring Pattern

    Turning on DRPD and assigning a setting to a ring pattern - Press [FUNCTI0N]. Wait a second tbr TEL REGISTRATION to appear. Use [<] or [>] to select RX SETTINGS. Press ISTART/COPY]. Use [<] or [>]to select DRPD. Press ISTART/C0PY]. Use [<] or [>]to select 0N.
  • Page 35 Use [<] or [>] to select a ring paftern . I N O I i M A I - R I N G I D O L ] B L E R I N C I S H ( ) R T S H O R T - L O N C I STJOR-I.I-ONG_SHORT I O I ' H E R R I N C ] T Y P E When the pattern you want to set is displayed,...

  • Page 36: How Drpd Responds To Calls

    How DRPD responds to calls When there is an incoming call, the FAXPHONE checks the incoming ring pat- tern and determines the type of pattern being received. The FAXPHONE may require up to l0 seconds to determine the pattern type, and during this time the FAXPHONFI, does not ring.
  • Page 37 If you use a receiviug rnode other than automatic receiving with the DRP service: f FAXPHONE set for manual receiving ( ii. appears above the IANS HOOK UP/MANUAL] button) Wlrcrt 1ou rcccir.r- a call oler any of the nurlbers in the DRP system. the FAXPHONE l i n g s u i t h t h c a p p r o p r i a t e p a t l e r n y o u r e g i s t e r e d .
  • Page 38 T h i s p a g c i s i n t c n t i o n a l l r b l a n k...

  • Page 39: Main Component Of The Faxphone

    PREPARING TO USE YOUR FAXPHONE Main components of the FAXPHONE Front view B e a r v i e w FAXPHONE controls - the Operation Panel ... 30 R e g i s t e r i n g y o u r n a m e a n d n u m b e r ....M o v i n g t h r o u g h t h e m a i n m e n u s .

  • Page 40: Front View

    Main components of the FD@HONE Front view E x t e n s i o n F o r u s e w i t h l e g a l s i z c docurnents P a p e r t r a y H a n d s e t (FAXPHONE 85-50 onh t A u t o m a t i c d o c u m e n t...

  • Page 41: Main Components Of The Faxphone

    Rear view P o w e r c o r d c o n n e c t o r H a n d s e t j a c k (FAXPHONE 8550 only) R i n g e r v o l u m e s w i t c h A d j u s t s t h e v o l u r t i e o l t h e t c l c p h o n e l i n c r i n g e r .
  • Page 42 FN(PHONE controls - the Operation Panel ( J ' /?i' ( o / ( 0 ) o'@"@ 6 '"@-o'@ "'o"@*"@ OPEB SYI,IBOLS o @ @ t""t'o' Prgss a n d H E L P P r e s s t o p r i n t o u t a s h e e t o f i n s t r u c t i o n s F A X P H O N E CLEANING P r e s s t o c l e a n t h e B J c a r t r i d g e p r i n t h e a d .

  • Page 43: Faxphone Controls - The Operation Panel

    LCD Display D i s p l a y s m e s s a g e s a n d p r o m p t s d u r i n g o p e r a t i o n D i s p l a y s s e l e c t a b l e f u n c t i o n s , n u m b e r s , a n d n a m e s w h e n r e g i s t e r i n g...

  • Page 44: R E G I S T E R I N G Y O U R N A M E A N D N U M B E

    TX SETTINGS R X S E T T I N G S FAX PRINTER SYSTEM SETTINGS F o l a c o r n p l e t c r l c s t r i l . l t i o n o l t h e n r l ' n u s \ s t c r . n . : c c I J s c r m c n u s e t t i n g s . p g . 1 3 2 I n g e n e r u l .

  • Page 45: E N T E R I N G A N U M B E

    After selecting or entering a value, press [START/ c0PYl. Repeat steps 4 and 5 as needed. When the operation is complete, R ! ' g r s t l a t i o r t e r t d s u n c l t h c I A X P H O N E r e ' t u r n s t o s t a n d b v n r o d e .

  • Page 46: Entering A Name

    Entering a name Whene'n'er vou register a lax nunrber or a telephonc numher. rou can lssign a nanre [o enter a nanrc ll'orn tlre operatitrn pancl. 1'or.r usc the nunrcric buttons to that numbcr. crcate alphanumeric characters. Each button has a ccrtain lcttr-r group plus a digit assigncd to it: an uppercase sct iirllou'ed by a lowcr casc set o1'charactcls ancl then a cligit.

  • Page 47: Personalizing Your Faxphone

    ' I h c Prcss thc nunreric button corresponding ttt thc digit n c \ 1 c h i r r l c t e r i s l d i g i t ( I j o r c l i r i t s o t l r c r t h u n 0 l n t i l .

  • Page 48: R E G I S T E R I N G T H E D A T E A N D T I M

    Registering the date and time to scl thc datc ancl tirnc lirr your FAXPHONE. l'he date and Follow the steps below time appear in the t-CD display as well as on the docuntents yor.r send. Press [FUNCTI0N], Wait a sccond fbrTEL REGISTRATION to appcar' Use [<] or [>]to select USER SETTINGS.
  • Page 49 Enter the time using the numeric buttons. Set the time using the 24-hour clock systerr. Prccede s i n g l e d i g i t s w i t h a z c r o . E x a m p l e : 0 7 : 3 0 = 7 : 1 0 a .
  • Page 50 Use [<] or [>] to select ENTER YOUR TEL. Press [STABT/C0PY]. Enter your fax number (up to 20 digits) using the numeric buttons. Y o u c a n c n t e r a p l u s s i g n ( + ) o r s p a c e t o m a k c y o u r nurnber casier to read.
  • Page 51 Registering One-touch Speed Dialing numhers and names 'fhc cluickest l',,a1"to dial a llx number tlr tclephonc number is lo usc One-touch Specd Dialing. This allow s y'ou to dial a numbcr by prcssing a single button. Befirre )'ou call ruse One-touch Spcctl Dialing. you rnLrst rcgister the recciving nunlbcr with your F A X P t I O N h .
  • Page 52 DATA ENTRY OK 1 - T O U C H S P D N A M E n ? _ o"@"@ "@'o"@ 03=CANON o@_@ c ' @ @ DATA ENTRY OK r€*g STOP...
  • Page 53 Begistering Coded Speed Dialing numhers and names '[ir dill a te lephone or l'ax numbe r at the press of' thrce butt<lns. usc Coded Spccd D i a l i n g . l i l c h t r o d i g i t t 0 I 5 0 ) C o d e d S p e e d D i a l i n g n u m b e r c a n c o n t a i n e i t h c r a l a x nurlher or r tcle phonc nunrber.

  • Page 54: R E G I S T E R I N G A G R O U P D I A L I N G N U M B E

    Registering Group Dialing numhers and names ( i r o L r I l ) r : r l r n g l e t s t ' o u c l r l l l g l o u p o f r r u m b e r s s o v o L l c u n s c n d t h c s i u l c c l o c u r n e n I l o \ c \ ! ' r i t l ( l c s t i l l a l i o n s b v p l c s s i n g a s i n g l e b u t t t r r t o r p r c s s i n g I C O D I l D D I A I - / D l R F .
  • Page 55 Use [<] or [>]to display the number of the 0ne- touch button or Coded Dialing nruo-digit code under which you want to register the group. I Y o u c i r r t p r e s s l ( i O t ) F . D I ) l A I - / D I R E ( ' T O I { \ ' l a r r d i r 1 \ \ ( ) - ( l i r i t c ( ) ( l c 1 o s k i p t h c O r r c - t o u c h S p c e d I ) i a l i n g h u t l o n s .
  • Page 56 Press [START/COPY]. Wait a sccond tirr I l= to aDDear To register additional groups, continue ftom step 4. To finish, press [ST0P]. Ghanging a Group Dialing number LJsc these steps ri'hen you neccl to rnakc Croup I)ialing changes to: | '\dcl or delete nurnbers in a groul.r I Change the rranrc ot tlrc groul.r I Canccl (rroup Dialing lirr u spccific One-touclr btttton or Coded Dial code.
  • Page 57 lf you want to erase 0ne-touch or Coded Speed Dialing numbers from the group, lirst press the arrow buttons to locate the name of the number you want to etase. Wait a seconcl ltrr thc numbcr to appear. Then press ICLEARI. Press [START/C0PY].

  • Page 58: Printing The Help List

    Printing the help list Now that the FAXPHONE is set up. yorr'll want to test it by printing a help list Printing the help list Thc lastest way to test the FAXPHONE is to print a help list that is built into the s\,stem.

  • Page 59: Making Copies

    MAKING COPIES Preparing documents y o u c a n s c a n ....T y p e s o f d o c u m e n t s L o a d i n g t h e d o c u m e n t C o p y i n g d o c u m e n t s &ffi...

  • Page 60: Preparing Documents

    Preparing documents Types of documents you can scan I Size Thc FAXPHONE can scan stanclard lctter, legal or I Thickness Each shect of the clocurrent should be of the sarne a n d 0 . ( X ) 5 i n c h ( 0 . 0 8 r n r n 0 . 1 3 r n r n ) t h i c k w i t h a i 7 5 t o 9 0 g / r n r ) .

  • Page 61: Loading The Document

    Loading the document For a multipage document, tap the docu- ment on a flat surface to even the stack. You can load r-rp to 20 letter size, l0 legal size or 20 A;l size sheets at a tirrc into the Autorratic Docr-unent Ft-eder ( ADF ).
  • Page 62 pages to the document lAdding \ i r u c a n l o a d u p t o l 0 l c t t e r : r z e . I 0 l c g a l s r z c o r l 0 A - l s i z c s h c e t s a t r l t l l l l c i n t o t l l c A u t o n l r t i c l ) o e u m e n t F c c d c r .

  • Page 63: Copying Documents

    Copying documents O n c o l t h e . ( ) n \ c n r o n I l e a t r r l c s o l t h e l . A X P f l O N [ : i : i t s l r b t l i n ' t o n l u k c h i g h q u i l l i t r c o p i c s \ i r t r c u n r r i i k c r r p t o 9 t ) e o p i c s o f o t r c t k r c u n .
  • Page 64 T h i s p a g e i s i n t c n t i o n a l l y b l a n k...
  • Page 65 SENDING FA)(ES P r e p a r i n g t o s e n d a d o c u m e n t S e t t i n g t h e r e s o l u t i o n a n d d e n s i t y .

  • Page 66: P R E P A R I N G T O S E N D A D O C U M E N

    Preparing to send a document Befirre yor.r send a document please rcter to: I Typcs of Documcnts you can scan. pg.'18. I I-oading the document and Addin-g pages whilc scnding. pg.49. 50. Setting the resolution and density You cut.t ctintrol the rcsttlutittn and densitl- of the {ax reproduction when sending or c o p v i n n d o c u r n e n t s .

  • Page 67: S E N D I N G M E T H O D

    Sending methods I Manual Sending (See p9.56) I l v o u u o u l d l i k c t o s p e a k u i t h t h e o t h e r p a l n , b e l i r r c s e n d i n g a l u x t o t h c n t . u s c i \ ' l a n u a l S c r t d i n g .

  • Page 68: S E N D I N G D O C U M E N T

    Sending documents Manual Sending Il'yorr would like to first speak with the person yoLl are sending the 1'ax to, use Manual Scnciing. Feed the document face-down into the Automatic Document Feeder (ADF). See Loading the document. pg.;19. Pick up the handset or press tON H00Kl and dial the other party s fax number.

  • Page 69: A U T O M A T I C D I A L I N

    'the F,\XPHONE beeps once to indicatc that the firl I r'. T R A N S M I T T I N G O K It an ct'rot i)ccur\ dLrring scnding. the FAXPHONE beeps irrterrnittcntly tirr a t'clv \cc()n(l\. II this Irrppcns. trv senclin-u the fax again. 'l'hc t',\XPHONE autonraticullv redials if the recciving fix docs not answer or il thc l i n c i s b u s r .

  • Page 70: D I R E C T O R Y D I A L I N

    Directory Dialing Directon Dialrng is a nrcthod ol sclcctin-u an1, of the registered Onc-touch or Coded Speed I)ialing nunibers alphabeticulll,'. [)irectorv Dialing is sirnilar to Lrsing a tcle- phunc hook bccause it allows 1-ou to look up a nurnber bY the nanre under which it is rcLl I s tcrccl.

  • Page 71: M E M O R Y S E N D I N

    When you find the name you are looking lor, press ISTART/C0PYl. T h e F A X P H O N E b e - s i n s d i a l i n - s . Memory Sending You can use Mernorl' Scnding to send your docltrncnt.

  • Page 72: R E D I A L I N

    Dialthe other party's fax number. L J s c o n e o 1 ' t h e c l i a l i n g n r e t l r o d s d c s c r i b c c l c a l i e r i n t l i i s c h l p t c r ( s e e p g .

  • Page 73: Messages Displayed During Sending

    Messages displayed during sending When lour FAXPHONE sends a documcnt. the lbllowing rllessallcs are displayed as the call progrcsses. 'Ihe FAXPHON[: is dialine the recipient's phone nunrber. D I A L I N G '['hc rccr'ipicnt's phonc is ringing Thc tlisplav tells vou whcn transmission bcgins. T R A N S M I T \fier a tcr.r'rnolnents the display be-qins changing every 2 seconds.
  • Page 74 Clearing document jams (eiecting a document from the ADF) I Removing a jammed sheet Grip the operation panel with the right hand while holdino down the FAXPH0NE with the left hand is shown and gently pull the panel toward you until it opens. Gently push the operation panel shut until it clicks.

  • Page 75: D E L A Y E D S E N D I N

    Delayed sending Ytrur FAXPHONE can send docur.ncnts automatically at a preset tirne. This allows 1'ou to takc advantage of lower late night long-distance rates oflered by somc- tclephonc cornpanies. You can Llse iln)/ dialing mcthod to dial fax numbers to send a document to up to 7l d e s t i n a t i o n s a t a p r e s e t t i m e .

  • Page 76: Sending Other Documents While The Faxphone Is Set For Delayed Sending

    Press [START/C0PY]. Dial the other party's fax number. I You can entcr the other party's tlx numbcr using t h e n u m e r i c b u t t o n s . O n e - t o u c h S p e e d D i a l i n g ( s c c p g .

  • Page 77: Canceling Delayed Sending

    Canceling Delayed Sending Press IFUNCTI0N]. Wuit a sccond tirr TEI- REGISTRATION to appear Press FRANSMISSI0N M0DEl. Use [<]or [>]to select DELAYED Press [START/C0PY]. \ \ ' ' a i t a s e c o n d l i r r S E T T I M E , t o a o o e a r Press ICLEABi.

  • Page 78: S E Q U E N T I A L B R O A D C A S T I N

    Sequential broadcasting Sending a document to more than one location Scquential broadcasting scncls one document to rrorc than one location. [1'rou olien sencl to the sarne- group o1'clestinations, nurrbers ancl narnes. pg.Jl to fcgister thc fhx numbers lirr the uroup. You clr.r scnd to a total ol 7| clestinations as tirllows: Onc-touch Speed Dialin-e Cocled Spced Dialing...

  • Page 79: S E N D I N G A D O C U M E N T U S I N G G R O U P D I A L I N

    Sending a document using Group Dialing Feed the document face-down into the Automatic Document Feeder (ADF). S c r - I - o a d i n g t h c d o c u r n e n t . D g . . + 9 . Enter the group number you wish to dial: Press thc C)nc-touch Speed Dialing button urrdcr ul.ticl.t vou registered the gror.rp.
  • Page 80 This page is intentionally blank...

  • Page 81: Receiving Faxes

    RECEIVING FAXES R e c e i v i n g d o c u m e n t s d o c u m e n t s m a n u a l l y R e c e i v i n g R e c e i v i n g d o c u m e n t s a u t o m a t i c a l l y...

  • Page 82: R E C E I V I N G D O C U M E N T

    Receiving documents Receiving documents manually \ i r u r n a v w r u l t t o s L ' t \ , ( ) L l r F A X P H O N t T t o r - e c e i r e r l r r c u m e n t s n r a n u a l l v i l t ! c l t \ c : | \ i r L r r , r a n t t o p c l s o n a l l r c h c c k c l c h i n c o n r i n g c a l l t o s e t ' i f i t i s l l n r n a f a x o t ' f i o t r a l ) e r s ( ) n .

  • Page 83: R E C E I V I N G B O T H D O C U M E N T S A N D T E L E P H O N E C A L L S A U T O M A T I C A L L

    Receiving documents automatically over a dedi- cated fax line W h c n r h c F \ X P H O N t T i s s e t u p l i r r a d e d i c a t e d l i r r e . i t a u t o r n a t i c a l l y r e c e i v c s d o c u - nlcnl\ \\ lrcnr'r cr a cltll cotne s o"...

  • Page 84: R E C E I V I N G D O C U M E N T S I N M E M O R

    I If'the papcr runs or-rt or if the BJ cartridgc runs out of ink, the FAXPHONE rcccivcs the rest of'the document in rrremorv. To stop receiving bclirre the document is cornplete. press ISTOP]. l1 the ALARM light is tlashing firr anv rcason. make sure the error is corrcctccl and then prcss [STOPI.

  • Page 85: Printing Documents

    Printing documents l i r t r ' p t r r l t c r r r r r u n r n o u t o l p u p c r ' . t h c F A X P H O N t . u i l l a L t t o n i a t i c a l l y p r i n t o u t t h c \ r ( ) u l c n ( \ { ) l n l i n ) ( r r ' \ r r l t f r t l o u | c t t t c d r t l t c c l t u s c ( ) l t h c p l o b l e n l .

  • Page 86: Requesting A Document From Another Fax

    Requesting a document from another fax (Polling reception) Pollinr: rcccption lets 1"ou dial r l'ax rnachine and automatically receive a fax loadcd in that rnachine. Your FAXPHONE and the tax 1'ou call musl havc thc same pollirrg ID in ordcr tirrthis to rvork. Vru can thcn rcceir,c taxcs frorr sorreone eren il'thci, are not in thr-ir oflicc to scnd them.
  • Page 87 Enter an eight digit polling lD using the 0 and 1 numeric buttons. I i r c o r l c c l a r - l i g i t . r n o r c t h c c u r s o r t o t l r c t l r g i t u s i n g i <...
  • Page 88 Dial the other party's fax number. S c c D i r r l i r r r t t t c l l t , r J . . | 1 . i i . Make surc the le i: r'ro tlocurncnt lordcd in the docurrcnt l'eecler.

  • Page 89: Telephone

    TELEPHONE, EXTENSION PHONE, AruSWERING MACHINES U s i n g t h e F A X P H O N E a s a t e l e p h o n e M a k i n g t e l e p h o n e c a l l s .

  • Page 90: M A K I N G T E L E P H O N E C A L L

    Using the FNHHONE as a telephone Making telephone calls You cau usc lour I'AXPHONE registcrcd One--touch aDd (-oclcd I D i al i n g Pick up the handset or press [0N H00K]. Dialthe telephone number using the numeric buttons. 'lir diul using Onc-touch or flodecl Spccd Dialing.

  • Page 91: Using The Faxphone With An Answering Machine

    Using the FNfPIHONE with an answering machine Connecting an answering machine to the FAXPHONE onll' documents sent from other fax machines, but also messages from people c a l l i n g u ' h e n l o u a r e o u t o f t h e o f l i c e . W h e n t h t - F A X P H O N E i s c o n n e c t e d t o a n a n s w c r i t t g t t t a c h i t r e .
  • Page 92 Adjusting the FAXPHONE different types of an- swering machines Sonrc answering rnachincs listen lirr a pause and disconnect the line itlicr a certatn periocl ol silence. Whcn used with an answcring r]tachine. your FAXPHONE alstr listcns li)r l pause to detet'tnine if a fax is bcin-e reccived. Ii'r,our answcring ntachine disconnects bcfbre the FAXPHONE, has a chance t0 swrtch.

  • Page 93: Settings And Activity Reports

    SETTINGS AND ACTIVITY REPORTS...

  • Page 94: User Menu Settings

    SETTINGS I R X ii l-l FAX PRINTER . : > f .al_f '-l I sYsrerusETTINGS I s e t t i n s . p r e s s I 5 1 A R 1 - / C O P Y I i t l l t i c o n t i r t t r t h a l L C I ) .
  • Page 95 I The TEL REGISTRATI()N rncnu contains thc lirllowinc sertinss. i * @ @ I The t-rSER SETTINGS rrenu contains the lirllowins scrnnss. I I'hc REPORT SETTINGS ruenu contains tlic lirllowins settinss. -*rrol*l- lI'hc TX SET'[IN(;S nrerru contains the lirllowing sc-rrins\ START/COPY l <...
  • Page 96 I Thc RX SIITTINGS trcnu contait.ts the lirllo"ving settings. I Thc FAX PRINTER t.ncntt contains thc tirllori inu \cttirllls. TAX PRINTER I The SYSTIiNI SIITTIN(;S tttenu contairts tltc tirllor'i'rtrg sctting\. START/COPY l f > t < < l-t START/COPY (( <t) ll r._-l-f:'_...

  • Page 97: How To Change A Setting

    Settings Thc FAXPHONE has seven sets ol-settings that control its various rnodcs of operation The settings and how to change them are described below. How to change a setting There are two basic types ol'settings, selectable seltings and numeric entry settinss. The tbllowing example shows how to make both tvpes of changes.
  • Page 98 Use [<] or [>]to select 0N. Press [STABT/C0PY]. Use the numeric buttons to enter a new ring count for example 3. Press [START/COPY]. ?0 pt.* rsiopiio iirirr, r"gitttiii;t t"d return to standby mode. [ < _ - l r > t ] ] ] START/COPY I DATA ENTRY OK ( o )
  • Page 99 I . a t ' t t r l 1 r c t t i n u s a r . c r r r l r o l d . F t r t . i n s t t u c t t t l r r s o n h o u t o c h a t t g c a s e t t i n g . r e l . e r ( l H o t , t t l c h u g c a s e t t i n g . p g s . 8 . i 8 ( l 1-TOUCH DIAL See Register ps 39...
  • Page 100 Fuctrr|v scttrngs rrc in bold. For instructions TX REPORT TX CONFIRM REP. RX REPORT ACTIVITY REPORT AUTO PRINT TX/RX SEPARATE INKSAVER Fitcrorr scttin-e: rrc in bold. For irrstructions ECM TX MID PAUSE SET AUTO REDIAL REDIAL TIMES REDIAL INTERVAL on hou' to change a setting. ret'er to Hou tu chan.ee I sctting.pgs.E5-1i6. print ng of the transm ssi0n rep0rt Enable/d sable automatic...
  • Page 101 Factorr settings arc in bold. For instructions ECM RX Enable/d FAX/TEL SWITCH Enable/d airswers ca1ls, and rf no fax tone s detected, rrrrgs to alert you of an rncoming Set the duration that the FAXPH0NE RING START TIME startrng t0 rlng. Set the length 0f time the FAXPH0NE F/T RING TIME i n c o m r n g...
  • Page 102 [ ' i r ( l ( ) r \ \ d I i n o \ . t r r ' i n b o l d . f r o r i n s t r u c t r o n s o n h o \ \ t ( ) c h l n g e a s e t t i n g . r c f c r t o H ( ) \ \ t o e l l t n g e I s c t t i n g . p g s . 8 5 - f i 6 PAPER SIZE RX REDUCTION SELECT REDUCE %...

  • Page 103: Activity Reports

    Activity reports Y o u l F , \ X P H O N I i k e e p s t r a c k o l l . n o s t o l i t s s c n d i n - u a n d l c c c i l ' i n g o p e r a t i o n s . T h e s e o p e r a t i o l r s c a n b e p r i n t c d o u t i n t h c l i r r n r o l i l c t i \ i t \ f e p o r t s t h a t c i u t h c - l p y o u c o n f i t - t t .

  • Page 104: Activity Management Report

    Activity management report S u n r r n a r i z e s t h c i n f o r n r a t i o n l o r F A X l ' H ( ) \ F . i r l ' l c r l ( . ) l l i l r ) \ i r \ ' t i ( , n \ . i n R F .
  • Page 105 Goded Speed Dialing list [-ists inlbrnration lirr each ot the regislered Coded Spcecl Dialing numbcrs Group Dialing list L i s t s t h e i n l b r m a t i o n f o r c a c h o l ' t h c r c g i s t e r c d u r o u p s f i r r t h e G r o u p D i a l i n g f u n c t i t r n . Activity reports...

  • Page 106: User's Data List

    User's data list [-ists thc nur.rrc und nurnbcr \'()u registelc.l cluring setup and a list ol'a]l cttrrcnt scttlnss Activity report (Sending) N o r r n u l l r t i r c I ; , \ X l ' l l O N l i t l o e s t r o t p r l n t a n i l c t l \ l l ) \ e I r l l ( l .

  • Page 107: Multi-Activity Report

    Activity report (Receivirg) Norrrally thc FAXPHONE cloes not print an activity report for receiving, but you can set thc [:AXPHONE to print an rctivirl reporr evc-ry time you receive a document. See ItX RhPORT in REPORT SE'ITINGS, pg.UU. I You e an sct the FAXPHONE to print an activity repoft only when an error occurs durirrg receir inc.

  • Page 108: Memory Clear List

    Memory clear list Thc nrcnrorv clear- list sulr.rrlarizes thc documents in me morv I If'y'orr crpcricncc il powcr lailure. every docunrent stored in mcmory will bc saved lirr approrirrately an hour. Il'thc power failurc occurs firr an cxtended period ol trnrc bcrond this lirnit.

  • Page 109: Solutions Tocommon

    SOLUTIONS TOCOMMON PROBLEMS P a p e r J a m s ..F e e d e r ( A D F ) j a m s ....A u t o m a t i c D o c u m e n t p a p e r j a m s...

  • Page 110: Paper Jams

    Paper Jams Automatic Document Feeder (ADF) jams lTo remove a jammed document Grip the operation panel with the right hand while holding down the FAXPH0NE with rhe left hand is shown and gently pull the panel toward you until it opens. Gently push the operation panel shut until it clicks.
  • Page 111 Recording paper iams I To remove iammed paper Remove the papertray cover. 0pen the front cover. - ) - - \ - - - " Close the front cover. Remove the recording paper. Pullthe sheet out slowly. Load the paper {see loading the paper, pg.6), then replace the papel tray cover, and press tST0Pl.

  • Page 112: Periodic Care

    Periodic care Cleaning the FAXPHONE ' f o k e e p t h e c r t e r r o r o l t h c F A X P H O N E c l e a n . g e n t l y s o l t c l o t h l i g h t l y r n o i s t c n c c l u i t h r ' v a t e r ' .
  • Page 113 I To clean the printer area Disconnect the power cord. Clean the printer area with a soft, dry cloth. I Renror c' an_u- ink mist or paper debris frorr thc i n t e r i o r o t t h e p r i n t e r u s i n g l s o f t c l o t h . C l e a n e s p c c r a l l r u e l l a r o u n d t h e p l a t e n a r e i r .

  • Page 114: Cleaning The Bj Cartridge Print Head

    Cleaning the BJ cartridge print head ' l b n r r r i r r l l i n t l r c b e s t p o s s i b l e p r i n t r p a l i t l . t h e B j c a r t r i d g e p r i n t h e a d n c e d s t o b e c l c , r n c r l I r r r r r r t i n r c t o t i n r e .

  • Page 115: Replacing The Bj Cartridge

    Replacing the BJ cartridge Replacc thc BJ cartridgc r,r'hen vou scc the rnessagc CHANGE CARTRIDGE dis- pla1"cd. 0pen the front cover of the FAXPHONE. Remove the cartridge. Dispose ol the BJ cartridge propcrlr'. You rnav want to place it irr a plastic bag to keep f r o n r s p i l l i n g a n v t ' t - s i c l u a l i n k .

  • Page 116: Troubleshooting

    Troubleshooting R t ' l r ' r t t r t l l i s s c c t r o n i l i o u e r p e n e n c e t r o u b l e . o p c r a t i n g y o u r F A X P H O N E J Cannot send a document? .
  • Page 117 . /,s RX RESTRICTION .ser to ON l Ii RX RESTRICTION is set to ON. thc FAXPHONE will only receive fixes liom nLunbers which have been rcgistered lbr One-touch Speed Dialing and Coded Speecl Dialing.Sec p9.90. . Makc sure you have printed out any docurnent received in tnemory. See p-s' 73 ' .
  • Page 118 J Print quality poor? . ,,\n'\'ott ttsin,q tltt,t'orr(cl tt'pe of puper.) Uc srr|c \(lu urc using stock paper that meets thc papcr rcc;Lrirelnents t h r s F A X P H O N H . S c c p r . 6 . .
  • Page 119 f Does the phone disconnect while you are talking on the line? ' Is the ANS HOOK UP icttrr rttt'/ 1 1 ' t h c A l / S H O O K U P i c o n i s o n , p r e s s t h e I A N S H O O K U P / M A N L ] A L l b u t t o n t o t u r n i t o f l ' .
  • Page 120 Print Ouality Prohlems It thc plintout is unsatisf'actory. I M o s t p a p c r h a s a r i g h t s i d c a n d a w r o n g s i d c . l l ' t h c p r i n t q u a l i t y i s p o o r . t r y t u r n i n g t h e p a p e r o v e r a n d p r i n t i n g o n t h c o t h c r s i d e .
  • Page 121 Error codes, mesffiges and solutions The lirllowing table suntmarizes the error codes that appear on Activity repolts (see pg.92), the display'ed niessagcs and what to do litr elch error. Error Code Messaqe #005/01 8 B U S Y / N O S I G N A L C H A N G E C A R T R I D G E #009 C H E C K R E C P A P E R...
  • Page 122 Message C H E C K P R I N T E R D O C . T O O L O N G H A N G U P P H O N E M E M O R Y F U L L M U L T I T R A N S .
  • Page 123 Error Code Message P O L L I N G I D E R R O R #021 P U T I N C A R T R I D G E R E C ' D I N M E M O R Y #009 R E C .

  • Page 124: In Case Of A Power Failure

    In case of a power failure The user data settings and registered data for One-touch Speed Dialing and Coded Speed Dialing are sayed during a power failure using a built-in battery. The docu- nrents in the FAXPHONE memory are safeguarded also for approximately I hour during a ptl$er failure.
  • Page 125 M a x i m u m w i d t h 8 . 5 ' ( 2 1 6 m m ) S c a n n i n g s h e e t s i z e : M i n i m u r n w i d t h 8 .
  • Page 126 Operati ng envi ron ment: Dimensions: Weight: Specifications suhject to change without notice. 1 1 4 Canon BX-3 (single cartridge ink supply) Type: lnk color: Black Print head: 64 bubblejet nozzles * By enabling the INKSAVER mode, ink consumption can bc decreased by as much as liliy percent.

  • Page 127: Document Sizes

    Document sizes '['hc lirlkru ing illustrations show the rnaximum and minimum document sizes that can b e 1 c d i n t o t h c I A X P H O N E . 8.5' ( 2 1 6 m m ) Up to a maximum of 32 minutes for sending each page 3 9 .
  • Page 128 What happens when the FAXTEL switch is ON Type of call T e l , h , , r u c . h P $ i n fbr caller. F i T R I N G T I M E lFactory setting = li ssc R e c e i v e ( F a c t o r y s c t t i n g ) a n d D i s c o n n c c t Not all lax machines are capabic ol sending a...
  • Page 129 Altcrnating cLlrrcnt. The tvpe o1'electrical a v r i l a b l c I r o n r a w a l l o u t l e t . Activity report . l o u r n a l o l ' t r a n s a c t i o n s . b o t h s e n t a n d r e c e i v e d . A D F Autornatic Documenl Feecler.
  • Page 130 Thc sheet of paper containing the data that you send to or lcccivc from a fax. Dots per inch. A unit of nreasurcme a printer's rcsolution. DRPD Distinctivc Ring Pattern Detection. Allows yttu to assign up to flve ditlerent ring pattcrns to distinguish voice and lax calls using vour telephonc company's s p e c i a l s e r v i c e s .
  • Page 131 Jack hc tclcphonc lcceptacles on vour wall or in your FiAXPHONII used to connect the FAXPHONE to tlrc tclephone iirre. handset. answering machinc and c x t e n s r o n p h o n e . Manual Dialing Pre::ins the indivich-ral nunreric buttons to dial a fax or tclcphonc nr.rurber.
  • Page 132 Beduction mode Thc FAXPHONE's autornatic feature that slightly reduce s thc received image to allow roor.t.t at the top ol the pagc tbr the sender's ID infbrmation. Yort can rlso recluce the sizc of large incorring documents r,rsing thc RX REDUCTION option. Bemote receiving The two-digit codc that enables you to ntanually...
  • Page 133 Activity Management Report automatic print oLrt of. llll explanation. c)2 Activity Report automatic print or.rt of. ll8 errors and. 109 cxplanation. 9.1. 9-5 turning on/ol'l'. 8tl Adding r r t r r r r h c r . l o l G r o u p D i l l r n g . l J p a g e s u h e n s c n d i n g .
  • Page 134 I D . 7 - + Power cord. 5 rcclr"rirenrents.5 Precautions. vi Preparing documents. 4tl Printer Bubble-Jet cartridge and. 8 c l c a n i n - s . l 0 l tr'stin-u. II Printing Reports. t) | documents received in r n e m o r l .
  • Page 135 Receiver (see Handset) Receiving ansr.r'ering machinc and. 7tJ a u t o r n a t i c r l l v . l - 5 d e d i c a t e d . l - 5 . l 6 documents and telephonc L i r l l \ i r u t r l m u t i e a l l r .
  • Page 136 B E P A I R S E R V I C E C E N T E R : P . O . B o x 2 0 1 9 , C o l o n F r e e Z o n e , R e p . o f P a n a m a CANON HONG KONG TRADING CO., LTD.

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Faxphone b550Bubble jet faxphone b540Bubble jet faxphone b550

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