Ricoh Pro C5300S Operating Instructions Manual
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Ricoh Pro C5300S Operating Instructions Manual

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Operating Instructions
Basic Operation/Printing Guide
For safe and correct use, be sure to read Safety Information before using
the machine.

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Summary of Contents for Ricoh Pro C5300S

  • Page 1 Operating Instructions Basic Operation/Printing Guide For safe and correct use, be sure to read Safety Information before using the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS 1. Notes on What to do Before Using the Machine How to Search for Information on Using the Product and Troubleshooting..........5 Manuals for This Machine..........................5 Searching the Manual for Information on Troubleshooting................6 Using Help and FAQ to Solve Problems...................... 7 Notes on Marks..............................7 Turning On and Off the Power..........................
  • Page 4 Editing Custom Paper Settings........................45 Printing Using Custom Paper........................46 If Creases Appear When Printing an Envelope..................48 Custom Paper Management........................... 50 Deleting Registered Custom Paper......................50 Backing Up and Restoring Custom Paper Profiles..................50 4. Printing on Special and Thick Paper with Essential Basic Settings Configuring Paper Settings Manually for Printing..................
  • Page 5 Specifying the File Type..........................73 Embedding Text Information in Scanned Data..................74 Previewing the Image Before Sending It....................75 Registering Scan-to-Folder Destinations......................76 Manual Registration............................ 76 Printer................................79 Print (Windows)............................79 Printing from a Computer..........................79 Print (macOS)...............................87 Managing Files with the Document Server....................92 Storing Documents in Document Server.....................92 Printing Documents in Document Server....................
  • Page 6 Aligning Front and Back Images in Duplex Printing..................111 Manual Adjustment........................... 111 Auto Adjustment and Quick Auto Adjustment..................112 Stacking Error or Delivery Error of Thin/Thick Paper When Using the Copy Tray (Copy Tray Type M42)..................................114 Adjusting the Copy Tray Angle........................ 114 Returning the Copy Tray to its Original Angle..................

  • Page 7: Notes On What To Do Before Using The Machine

    1. Notes on What to do Before Using the Machine How to Search for Information on Using the Product and Troubleshooting Manuals for This Machine Manual (Paper) Included with the product. • Safety Information Before using the machine, be sure to read the section of this manual entitled Safety Information.

  • Page 8: Searching The Manual For Information On Troubleshooting

    1. Notes on What to do Before Using the Machine • Basic Operation/Printing Guide This manual describes basic use of the machine and how to achieve high-quality printing. • Operator's Guide Regarding the basic usage of this machine, frequently used functions, troubleshooting when an error message appears, etc., summaries are provided for each user manual.

  • Page 9: Using Help And Faq To Solve Problems

    You can display the [Help] screen by pressing the help icon on the upper right of the screen. On the [Help] screen, you can refer to FAQs about the screen on which you pressed the help icon. D0CPPC7701 The customer FAQ is on the Ricoh website. Notes on Marks : Indicates a tip on using the machine.

  • Page 10: Turning On And Off The Power

    1. Notes on What to do Before Using the Machine Turning On and Off the Power Open the cover of the main power switch on the left side of the machine, and push the switch. D0CPIC1351 Notes on Turning the Power On The main power indicator at the upper right of the control panel lights when you turn the machine on with the main power switch.

  • Page 11: Touch Panel/Attention Light

    Touch Panel/Attention Light Touch Panel/Attention Light D0CPIC7702 1. Login icon This icon is displayed when users are logged in. When you press the icon, the names of the users who are currently logged in are displayed. 2. System message Reports the system status by means of a message. 3.

  • Page 12: Operating The Screen

    1. Notes on What to do Before Using the Machine 9. Check Status Check Status Indicator Lighting to Indicate an Error. D0CPPC7703 The Check Status indicator lights to indicate an error such as a paper jam, paper running out, or toner running out.

  • Page 13: Confirming The Counter

    Touch Panel/Attention Light D0CPPC6374 The indicator at the bottom of the screen indicates the position of the currently displayed window. Customizing the Home Screen (My Home Screen) You can add to the Home screen shortcut keys to frequently-used programs and web pages and position them where you like.
  • Page 14 1. Notes on What to do Before Using the Machine Flashing blue Steady blue Flashing yellow Steady red D0CPIC0251 D0CPIC0252 DoCPIC0254 D0CPIC0253 Scanning Printing Warning Error occurred Problem such as toner Problem such as paper almost out or waste jam, paper running out, toner bottle almost full toner running out, paper mismatch, or...

  • Page 15: Loading Paper

    2. Loading Paper Fanning the Paper Fan the paper well before loading it. • If you load coated paper, label paper, transparencies, or thick paper of 150.1–360.0 g/m (55.1 lb. Cover–198.0 lb. Index), it is important that you fan the sheets thoroughly. Misfeeds may occur if paper is not fanned thoroughly.
  • Page 16 2. Loading Paper D0CMIC1423 Make sure there is space between the sheets. D0CMIC1424 Hold the stack of paper in both hands and tap the long and short edges of the paper against a flat surface to align them. D0CMIC1425...

  • Page 17: Loading Paper Into The Paper Tray

    Loading Paper into the Paper Tray Loading Paper into the Paper Tray This section explains how to load paper in Tray 1 and Trays 2 to 3. For information on how to load paper in other paper trays, see the following sections. "Loading Paper into the Large Capacity Tray (LCT)", "Loading Paper into the Wide LCT", "Loading Paper into the Two-tray Wide LCT"...

  • Page 18: Loading Paper Into Trays 2 And 3

    2. Loading Paper D0CMIC1265 • Left half of the tray pulled out D0CMIC1266 Do not stack paper over the limit mark. D0CMIC1267 Carefully push the paper tray fully in. Loading Paper into Trays 2 and 3 Each paper tray is loaded in the same way. In the following example procedure, paper is loaded into Tray 2.
  • Page 19 Loading Paper into the Paper Tray Check that paper in the paper tray is not being used, and then pull the tray carefully out until it stops. D0CPIC1315 Remove paper if loaded. Release the lock on the side fence. D0CPIC1316 Loosen the screws holding the side fences in position.
  • Page 20 2. Loading Paper While pressing down the release lever of the fence, slide the fences outward. D0CPIC1319 D0CPIC1320 Square the paper and load it print side down. Check the paper edges are aligned at the right side. Do not stack paper over the limit mark. D0CPIC7704...
  • Page 21 Loading Paper into the Paper Tray Align the end and side fences gently against the paper you loaded. D0CPIC1322 Turn the screws slowly to fasten it in place. D0CPIC1371 Re-lock the side fences. D0CPIC1323 Carefully push the paper tray fully in.

  • Page 22: Loading Paper Into The Bypass Tray

    2. Loading Paper Loading Paper into the Bypass Tray Use the bypass tray to use transparencies, adhesive labels, translucent paper, and paper that cannot be loaded in the paper trays. Open the bypass tray. D0CPIC1279 Pull the extender out when loading paper whose size is larger than A4 or 8 ×...
  • Page 23 Loading Paper into the Bypass Tray D0CPIC1408 Put your fingers on the dimples on the front and rear paper guides and align the paper guides to the paper size. D0CPIC1280 While holding the paper guides with your hands, lock both of the paper guides again. Make sure that the total of the gaps between the paper and the front and rear paper guides does not exceed 0.75 mm (0.03 inches).

  • Page 24: Notes On Loading Coated Paper

    2. Loading Paper Notes on Loading Coated Paper You can only feed coated paper from the bypass tray, wide LCT, two-tray wide LCT, and Trays 2 to 3 on which the optional feed roller unit is mounted. You cannot load coated paper in an unsupported paper tray.
  • Page 25 Loading Paper into the Bypass Tray Trays 2 and 3 Paper type and weight Paper size Paper capacity 52.3–300.0 g/m (14.0 lb. • Paper sizes that can be detected 550 sheets Bond–165.0 lb. Index) automatically: Paper Weight 1–Paper Weight A3 , A4, A5 , B4 JIS , B5 JIS, ×...
  • Page 26 2. Loading Paper Paper type and weight Paper size Paper capacity 52.3–300.0 g/m (14.0 lb. Custom size: 550 sheets Bond–165.0 lb. Index) Paper Weight 1–Paper Weight Vertical: 100.0–330.2 mm Horizontal: 139.7–487.7 mm High Gloss Coated Paper (Matte) Vertical: 3.94–13.00 inches Coated Paper (Glossy) Horizontal: 5.50–19.20 inches 73.3–256.0 g/m...
  • Page 27 Loading Paper into the Bypass Tray Bypass Tray Paper type and weight Paper size Paper capacity 52.3–360.0 g/m (14.0 • Paper sizes that can be detected • 250 sheets Bond–198.0 lb. Index) automatically: • Paper Weight Paper Weight 1–Paper Weight 5: 100 sheets •...
  • Page 28 2. Loading Paper Paper type and weight Paper size Paper capacity 52.3–360.0 g/m (14.0 Custom size • 250 sheets Bond–198.0 lb. Index) • Paper Weight Paper Weight 1–Paper Weight 5: 100 sheets Vertical: 90.0–330.2 mm • Paper Weight Horizontal:139.7–487.7 mm 6-Paper Weight 7: 50 sheets •...
  • Page 29 Loading Paper into the Bypass Tray Paper type and weight Paper size Paper capacity High Gloss • Paper sizes that can be detected • 250 sheets automatically: Coated Paper (Matte) • Paper Weight 5: 100 sheets Coated Paper (Glossy) • Paper Weight 73.3–256.0 g/m (19.6 A3 , A4, A5, A6 , B4 JIS , B5...
  • Page 30 2. Loading Paper Paper type and weight Paper size Paper capacity High Gloss Custom size • 250 sheets Coated Paper (Matte) • Paper Weight 5: 100 sheets Coated Paper (Glossy) Vertical: 90.0–330.2 mm • Paper Weight 73.3–256.0 g/m (19.6 Horizontal:139.7–487.7 mm 6-Paper Weight Bond–141.0 lb.
  • Page 31 Loading Paper into the Bypass Tray Paper thickness Basis weight (g/m Paper capacity Paper Weight 1–Paper Weight 3 52.3–100.9 50 sheets Paper Weight 4–Paper Weight 5 101.0–150.0 25 sheets Paper Weight 6–Paper Weight 8 150.1–300.0 10 sheets *9 Available paper sizes differ depending on the options that are installed. For details about the available paper sizes for each option, see the specifications of each option.
  • Page 32 2. Loading Paper...

  • Page 33: Printing On Special And Thick Paper With Optimal Settings

    3. Printing on Special and Thick Paper with Optimal Settings Setup / Applying Machine Settings Printer driver allows printing with the custom paper setting registered in the machine. Using the following procedure, you can print with the custom paper setting (such as fusing temperature and paper feed speed) for the paper tray.
  • Page 34 3. Printing on Special and Thick Paper with Optimal Settings By selecting [Machine Setting(s)], the custom paper settings registered in the machine are applied. If the paper setting specified in the printer driver does not match that in the machine, an error is reported to prevent paper being wasted.

  • Page 35: Overview Of Paper Settings

    Overview of Paper Settings Overview of Paper Settings Why Paper Settings Are Required While the machine can print on a wide variety of paper, such as coated and thick paper, the print quality, such as the color fidelity, may vary depending on the paper type. Paper settings can be configured to ensure constant print quality for various types of paper.
  • Page 36 3. Printing on Special and Thick Paper with Optimal Settings that are customized for each major commercially available paper products and also for each major paper types. • To use the settings in the master library, you must first select the name or type of your paper from the master library.

  • Page 37: Relationships Between Functions

    Overview of Paper Settings Relationships Between Functions Machine Master Library - Paper Type - Paper Weight - Paper Size - Other settings - Paper Type Custom Paper - Paper Weight - Paper Size - Other settings Tray Paper Settings D0CPIC2731 1.

  • Page 38: Printing Using Master Library

    3. Printing on Special and Thick Paper with Optimal Settings Printing Using Master Library Configuring Paper from the Master Library Press [Tray Paper Settings] on the Home screen. Press [Import from Master Library]. D0CPPC7709 Select the paper to register, and then press [Program to Custom Paper]. D0CPPC7754 Press [Yes] [Exit].

  • Page 39: If The Brand Of Paper In Use Is Not In The Master Library

    Printing Using Master Library Change [Custom Paper Name] to a meaningful name. Change [Paper Size] as required and then press [OK]. In the overwrite confirmation window, press [Yes]. Return to the [Tray Paper Settings] window and then select the paper tray in which you have loaded paper.
  • Page 40 3. Printing on Special and Thick Paper with Optimal Settings Printing on registered custom paper Printing a Document in Windows On the [Basic] tab, specify the [Document Size] and [Orientation] settings according to the print job settings. D0CPDC7711 To print on paper of a size different from that of the original, specify [Print On]. On the [Input/Output] tab, select the paper tray in which you have loaded the custom paper, set [Paper Type] to [Automatic], and then print.

  • Page 41: Paper Weight Conversion Table

    Printing Using Master Library Printing a Document in macOS On the [Paper Feed] menu, select the paper tray in which you have loaded the custom paper. D0CPDC7770 On the [Printer Features] menu, set [Feature Sets] to [Paper], and then set [Paper Type] to [None].
  • Page 42 3. Printing on Special and Thick Paper with Optimal Settings • Bond, Ledger: 17" × 22" • Offset, Text: 25" × 38" • Cover: 20" × 26" • Index: 25 " × 30 " Ream weight can be calculated using the following equation: Ream weight (lb) = basis weight (g/m ) ×...
  • Page 43 Printing Using Master Library Ream weight Basis weight Bond / Ledger Offset / Text Cover Index (g/m (lb.) (lb. text) (lb. cover) (lb. index) Asterisks (*) indicate the most common weights for that category. Custom Paper Size Conversion Table Display size Horizontal ×...
  • Page 44 3. Printing on Special and Thick Paper with Optimal Settings Display size Horizontal × Vertical: mm (inches) 226 × 310 226×310 (8.90×12.20) 226 × 310 310×226 (12.20×8.90) 310 × 432 432×310 (17.00×12.20) 13 × 19 488×330 (19.21×12.99) 13 × 19 483×330 (19.02×12.99) 13 ×...
  • Page 45 Printing Using Master Library Display size Horizontal × Vertical: mm (inches) × 8 140×216 (5.51×8.50) × 8 216×140 (8.50×5.51) × 5 140×107 (5.51×4.20) × 9 241×105 (9.50×4.13) C5 Env 162×229 (6.38×9.02) C5 Env 229×162 (9.02×6.38) C6 Env 162×114 (6.38×4.49) DL Env 220×110 (8.66×4.33) 390×267 (15.35×10.51) 195×267 (7.68×10.51)

  • Page 46: Printing On Envelopes

    3. Printing on Special and Thick Paper with Optimal Settings Printing on Envelopes When printing on envelopes, register in advance the envelope size as the custom paper in the machine. How to Measure the Size and Load an Envelope in the Bypass Tray First, measure the width (vertical ) and length (horizontal ) of the envelope.

  • Page 47: Tray Paper Settings On The Machine When Loading Envelopes From The Bypass Tray

    Printing on Envelopes Tray Paper Settings on the Machine When Loading Envelopes from the Bypass Tray Press [Tray Paper Settings] on the Home screen. Press [Import from Master Library]. D0CPPC7709 Press [ Previous] or [ Next] at the bottom-right to scroll the items on the screen and select the brand name of the envelopes to be registered.

  • Page 48: Printing Using Custom Paper

    3. Printing on Special and Thick Paper with Optimal Settings Press [Custom Size]. D0CPPC7713 If you press [Custom Size], the Custom Size window appears. Using the numeric keys on the control panel, enter the envelope size in the [ Vertical] and [ Horizontal] fields, and then press [OK].
  • Page 49 Printing on Envelopes 4. Enter the name of the custom size and its values, and then click [Modify]. In [Input Tray:], select the paper tray in which you have loaded the envelope, and then set [Paper Type] to [Automatic]. [Automatic] in [Paper Type] appears only if the input paper tray has been selected in advance. D0CPDC7714 You can adjust the print position in [Set Image Position] on the [Layout/Edit] menu of the PCL driver.

  • Page 50: If Creases Appear When Printing An Envelope

    3. Printing on Special and Thick Paper with Optimal Settings According to the print job and envelope orientation, check [Rotate by 180 Degrees] on the [Input/Output] tab as required. D0CPDC7715 If Creases Appear When Printing an Envelope If creases appear when printing an envelope, adjust [Fusing Nip Width Adjustment:Envelope]. Press [Tray Paper Settings].
  • Page 51 Printing on Envelopes Select the registered custom paper. Press [ ] twice. Press [Change] in "Advanced Settings". D0CPPC7716 Press 059: [Fusing Nip Width Adjustment:Envelope]. Using the numeric keys, keep decreasing the value by "250" and checking the print result. Decreasing the value in [Fusing Nip Width Adjustment:Envelope] too much may lead to insufficient toner fusing.

  • Page 52: Custom Paper Management

    3. Printing on Special and Thick Paper with Optimal Settings Custom Paper Management Deleting Registered Custom Paper Press [Tray Paper Settings] on the Home screen. Press [Edit Custom Paper]. D0CPPC7710 Press [Delete]. D0CPPC7717 Select the custom paper to be deleted, and then press [Delete]. If a confirmation message appears, press [Yes].
  • Page 53 Custom Paper Management Insert an SD card into the media slot in the upper left part of the control panel. D0CPIC1308 • Use an SD memory card or SDHC memory card with a maximum capacity of 32 GB. You cannot use an SDXC memory card. •...
  • Page 54 3. Printing on Special and Thick Paper with Optimal Settings Press [Exit]. Before removing the media from the slot, press the icon ( ) displayed on the screen to cancel the connection. It is recommended to regularly back up the registered custom paper profile.

  • Page 55: Printing On Special And Thick Paper With Essential Basic Settings

    4. Printing on Special and Thick Paper with Essential Basic Settings Configuring Paper Settings Manually for Printing You can configure paper settings by [Manual Paper Settings] without using the custom paper profile. You can specify the setting quickly for tasks such as printing on copy paper for everyday use. Press [Tray Paper Settings] on the Home screen.

  • Page 56: Printing With Manual Paper Settings

    4. Printing on Special and Thick Paper with Essential Basic Settings Press [Home] ( ) to close the [Tray Paper Settings] screen. With manual paper settings, you may not achieve the quality achieved when using the master library. When using special paper of the brand registered in the master library, use the registered custom paper.
  • Page 57 Configuring Paper Settings Manually for Printing On the [Input/Output] tab, select the paper tray containing the paper to be used, set [Paper Type] to [Automatic], and then print. D0CPDC7712 macOS PS On the [Paper Feed] menu, select the paper tray containing the paper to be used. D0CPDC7770...
  • Page 58 4. Printing on Special and Thick Paper with Essential Basic Settings On the [Printer Features] menu, set [Feature Sets] to [Paper], and then set [Paper Type] to [None]. D0CPDC7771...

  • Page 59: Using Advanced Functions

    5. Using Advanced Functions Copy Press the [Copier (Classic)] on the [Home] screen. Make sure that no previous settings remain. Place the originals. Placing Originals in the Auto Document Feeder D0CMIC1412 • Place the originals flush against the rear paper guide. •...

  • Page 60: Copying In Color

    5. Using Advanced Functions • Arrange with the side to scan face down. • Be careful not to get your hand caught in the ADF. Make desired settings. Specify settings such as the size of the original, color / black & white, magnification and number of copies.

  • Page 61: Copying With Size Enlargement/Reduction According To The Paper Size

    Copy Press [OK] three times. Copying with Size Enlargement/Reduction According to the Paper Size You can copy with automatic size enlargement/reduction according to the paper size. If the orientation in which your original is placed is different from that of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it on the copy paper.

  • Page 62: Stapling/Punching

    5. Using Advanced Functions Stapling/Punching D0CPPC7758 Press [Finishing]. Press [Finisher]. Select one of the positions. Duplex/Combine/ Magazine D0CPPC7759 Combining and copying a multi-page original onto a single sheet of paper You can combine and copy a multi-page original onto a single sheet. EEE 501 Press [Dup./Combine/Series].

  • Page 63: Storing Documents On The Document Server

    Copy Duplex copying Copies two 1-sided pages or one 2-sided page onto a 2-sided page. Press [Dup./Combine/Series]. Make sure that [Duplex] is selected. Select [1 Sided 2 Sided] or [2 Sided 2 Sided] according to how you want the document to be output. Press [Original Orientation].

  • Page 64: Other Available Operations

    5. Using Advanced Functions Press [OK]. Place the originals. Make the scanning settings for the original. Select the paper tray. Press [Start]. Other Available Operations • Register frequently used functions as favorites. "Registering Frequently Used Settings as a Program (Classic Applications)" •...

  • Page 65: Fax

    To use the fax function, the optional fax unit is required. Sending Faxes (Memory Transmission) Press the [Fax (Classic)]. Make sure "Ready" appears on the screen. Make sure [Immed. TX] is not highlighted. D0CPPC7724 Place the original.

  • Page 66: Preventing A Fax Transmission To The Wrong Destination

    5. Using Advanced Functions Make the scan settings such as scan size and resolution. D0CPPC7725 Configure the transmission settings such as [TX Mode] as necessary. Specify a destination. Press [Start]. Preventing a Fax Transmission to the Wrong Destination To prevent selecting a wrong fax destination, you can configure the machine to display a screen confirming the destination before sending a fax.

  • Page 67: Receiving Faxes

    Reporting the name and number of the sender (this machine) to the destination If you specify the sender's number, name and standard message, these details will be printed together with the faxed image at the recipient's end. "Fax Header Print" Sending faxes from a computer (LAN FAX) You can directly fax the document without printing it, resulting in higher work efficiency and reduced consumption of paper and other consumables.
  • Page 68 5. Using Advanced Functions Preventing unwanted faxes You can block faxes from known and unknown senders. page 118 "Frequently Asked Questions (FAQ)" Changing the type/volume of the sound produced when a fax has been received You can adjust the machine's various notification and operation sounds. "Setting the Sound Volume and Type"...

  • Page 69: Registering, Editing And Deleting Address Book Data

    Registering, Editing and Deleting Address Book Data Registering, Editing and Deleting Address Book Data You can send faxes and scan files easily by registering destinations (fax/e-mail/folder) in the machine's address book. The login authentication data for machine operation with user authentication can also be registered in the address book.
  • Page 70 5. Using Advanced Functions Enter the information of the destination on the [Name] tab, and then select a title to classify it. Press the [Destinations] tab and specify the destinations as required. D0CPPC7727 • Fax: Specify the fax number and line type. "Registering Fax Numbers in the Address Book"...

  • Page 71: Editing/Deleting Data Registered In The Address Book

    Registering, Editing and Deleting Address Book Data Editing/Deleting Data Registered in the Address Book Press [Address Book]. Select the destination to Edit/delete on the Address Book screen. You can delete multiple destinations at one time. Press [Edit] or [Delete] to change or delete the destination information. D0CPPC7729 When Edit/Delete is complete, press [Home] ( You can print the address book destination list as follows:...
  • Page 72 5. Using Advanced Functions After backup or restoring, press [OK]. Backing up/restoring the address book using Web Image Monitor Launch the Web browser. Enter the IP address of the machine in the address bar of the Web browser. (Example: http://192.168.1.10/) On the top page of Web Image Monitor, click [Login].

  • Page 73: Scan

    Scan Scan You can send the scanned original data to an e-mail address or shared folder or manage stored files from a computer via Web Image Monitor. Scan (Storing Files on the Machine) Place originals. Press [Scanner (Classic)]. Press [Store File] [Store to HDD].

  • Page 74: Procedure For Specifying Scan Settings

    5. Using Advanced Functions Specify the destination. "Specifying the Destination or Recipient" "Registering a Destination E-mail Address or Folder" If necessary, specify the scan settings according to the original to be scanned. Press [Start]. When placing the original on the exposure glass, press [Start] and then press [ ] after the original has been scanned.

  • Page 75: Scanning Originals Containing 1- And 2-Sided Sheets

    Scan • Scan Size Select the size of the original to be scanned. Specify the scan size when scanning custom-size paper. "Procedure for Specifying Scan Settings" Scanning Originals Containing 1- and 2-sided Sheets You can scan originals containing both 1-sided and 2-sided sheets together. D0CPPC7762 Press [Original Feed Type].

  • Page 76: Embedding Text Information In Scanned Data

    5. Using Advanced Functions • Single Page: [TIFF / JPEG], [PDF] If you select a single-page file type when scanning multiple originals, one file is created for each single page and the number of files sent is the same as the number of pages scanned. •...

  • Page 77: Previewing The Image Before Sending It

    Scan D0CPPC7763 Press [Send File Type / Name]. Press [PDF] in [File Type]. Press [OCR Settings] in the PDF File Setting, and then press [On]. Configure the settings such as [Add Extrct.Text to File Name], [Delete Blank Page], and [Cognitive Language] as required. Press [OK] twice.

  • Page 78: Registering Scan-To-Folder Destinations

    5. Using Advanced Functions Registering Scan-to-Folder Destinations To send the scan file to the computer's shared folder, register the folder destination in the machine's address book. Manual Registration Press [Address Book]. On the Address Book screen, press [Register]. D0CPPC7732 Enter the details of the address in the form on the [Name] tab, and then select a title for sorting.
  • Page 79 Registering Scan-to-Folder Destinations Press the [Destinations] Tab [Folder]. D0CPPC7733 Select [SMB (Send to Shared Folder on PC)] in [Protocol]. D0CPPC7734 Specify the network path to the shared folder in "Path". D0CPPC7735 • Entering the path manually As an example, if the destination computer's IP address is "192.168.1.200" and the shared folder's name is "scan", enter the path as follows: \\192.168.1.200\scan You can also specify the path using the computer name instead of the IP address.
  • Page 80 5. Using Advanced Functions Under [Folder Authentication Info], select [Specify Other Authentication Information] and then enter the name and password of the login user who will access the shared folder. When you allocate the shared folder created on your computer as the destination, configure the user name and password to login to the computer.

  • Page 81: Printer

    Printer Printer Print (Windows) Printing from a Computer On the computer, click [Print] on the application menu. Select the machine on the printer selection window, and then click [Properties] or [Printer Properties] to display the print settings. DZC420 Configure the settings and then click [OK]. To print an original of a size other than A4, select the document size in [Document Size:].
  • Page 82 5. Using Advanced Functions D0CPDC7737 Print from an Application. Specifying the combine 2 originals function (Windows) In [Layout:] on the [Basic] tab, specify the number of pages to combine. D0CPDC7738 Specifying 2-sided print (Windows) Specify [2 sided:] on the [Basic] tab.
  • Page 83 Printer D0CPDC7739 • Long-Edge Binding and Short-Edge Binding The difference between long-edge binding and short-edge binding is the length of the edge to bind. Long-edge binding is generally used. Long edge Short edge DZC442 Binding the print sheets (Windows) In the [Basic] tab, select [Magazine] from [Booklet:].
  • Page 84 5. Using Advanced Functions D0CPDC7740 Using the creep adjustment function This function progressively shifts the copy image outward. When folding stacked paper, the thickness of the paper causes creep (progressive image displacement) between the innermost and outermost pages. Using the creep adjustment function, you can prevent this problem. Stapling the printed sheets (Windows) Configure the settings on [Staple] of the [Basic] or [Finishing] tab.
  • Page 85 Printer D0CPDC7766 Specifying punch (Windows) Specify [Punch:] on the [Finishing] tab. D0CPDC7767 Specifying fold (Windows) Specify [Fold:] on the [Finishing] tab.
  • Page 86 5. Using Advanced Functions D0CPDC7768 Printing by auto reduce/enlarge (Windows) Specify Auto Reduce/Enlarge on the [Basic] tab and the [Layout/Edit] tab. On the [Basic] tab, specify [Document Size:] and [Print On:]. D0CPDC7741 Specify Paper Type, Orientation, and other settings. In [Reduce/Enlarge:] on the [Layout/Edit] tab, select [Fit to Paper Size].
  • Page 87 Printer Registering the print settings in "One Click Preset" (Windows) Register the print settings in [One Click Preset List] of the printer driver. Click [Register Current Settings...]. D0CPDC7742 Enter a name for the preset, and then enter comments as necessary. Setting color variation (Windows) To change brightness or color of printings, set color variation or adjust color balance.
  • Page 88 5. Using Advanced Functions Specify the color variations. D0CPDC7779 Storing files on the document server (Windows) Click [Modify] in [Job Type:] on the [Basic] tab. D0CPDC7743 In [Job Type:], press [Document Server].

  • Page 89: Print (Macos)

    Printer Changing the print area setting (Windows) You can minimize the margins on a printed page. This is useful when images are printed to the edge of the paper. On the [Layout/Edit] tab, select the [Edge to Edge Print] check box. D0CPDC7769 Print (macOS) Basic procedure for printing documents...
  • Page 90 5. Using Advanced Functions D0CPDC7772 Specifying the combine 2 originals function (macOS) Specify 2-sided Print on the [Layout] menu. D0CPDC7773 • Pages per Sheet: Select the number of pages to combine. • Layout Direction: Select the order of the pages. •...
  • Page 91 Printer D0CPDC7774 Specifying stapling/punching/folding (macOS) Configure the settings on the [Finishing] menu in "Feature Sets" of [Printer Features]. D0CPDC7775 Setting color variation (macOS) To change brightness or color of printings, set color variation or adjust color balance. When you want to change the general settings for brightness or color, set the color variations. When you want to change each setting in detail, adjust the color balance.
  • Page 92 5. Using Advanced Functions Specify the Color Profile menu in [Print Quality] in "Feature Sets" in [Printer Features]. D0CPDC7776 • To print a CMYK image, select an item from the CMYK simulation profile. D0CPDC7777...
  • Page 93 Printer Storing files on the document server (macOS) In the [Job Log] menu, select the Document Server in [Job Type]. D0CPDC7778...

  • Page 94: Managing Files With The Document Server

    5. Using Advanced Functions Managing Files with the Document Server The Document Server is a function to store the machine's scan files and files sent from the printer driver on the machine's hard disk. • Documents stored in the document server are deleted after three days (72 hours) in the factory- default configuration.

  • Page 95: Printing Documents In Document Server

    Managing Files with the Document Server Press [Start]. When placing the original on the exposure glass, press [Start] and then press [Finish Scanning] after the original has been scanned. Printing Documents in Document Server Press [Document Server (Classic)]. On the document server screen, select the desired folder. Select the document to print.

  • Page 96: Configuring/Managing The Machine Via A Web Browser (Web Image Monitor)

    5. Using Advanced Functions Configuring/Managing the Machine via a Web Browser (Web Image Monitor) Launch the Web Image Monitor Launch the Web browser. Enter the IP address of the machine in the address bar of the Web browser. (Example: http://192.168.1.10/) You can check the IP address and host name by pressing [Settings], [System Settings], and then [Network/Interface] on the Home screen of the control panel.

  • Page 97: What You Can Do On The Web Image Monitor

    • Printer • Scanner • Network • Security [Device Management] [Address Book] Registering Items in the Address Book In addition to registering and editing items in the address book, you can also import the address book from another Ricoh MFP.
  • Page 98 5. Using Advanced Functions [Device Management] [Address Book]...

  • Page 99: Replacing Consumables / Waste Toner Bottle

    6. Replacing Consumables / Waste Toner Bottle Replacing Consumables / Waste Toner Bottle A message appears to let you know when a consumable will soon need to be replaced. Make sure you have a new consumable on hand. You can find out how to replace the toner and toner bottle and replenish staples by viewing the videos shown on the control panel.

  • Page 100: Replacing The Waste Toner Bottle

    6. Replacing Consumables / Waste Toner Bottle Use our specified toner. Using other types of toner may cause malfunctions. After removing the toner, do not shake it with its opening pointing down. Doing so may spill the remaining toner. Request for collection. Replacing the Waste Toner Bottle Check the message.

  • Page 101: Removing Chad And Paper Debris Produced By Punching / Stapling / Paper Cutting

    Replacing Consumables / Waste Toner Bottle " Out of staples." The staples need to be replenished. Replenish the staples once printing stops. You cannot replenish the staples until they are all used up. Open the finisher cover and replenish the staples. By pressing [Watch Video], the video showing the replacement procedure appears.
  • Page 102 6. Replacing Consumables / Waste Toner Bottle Removing staple waste Check the message. "Waste Staple Receptacle is full." Press [Check Status] [Maintnc./Inquiry/Mach. Info]. Press [Guidance: Empty Waste Staple Receptacle] in "Waste Staple Receptacle Full". Dispose of the paper debris from stapling according to the guidance in the animation. Removing waste paper Check the message.

  • Page 103: Troubleshooting

    7. Troubleshooting Original/Copy Paper Jam If the original or copy paper is jammed, the following window appears on the control panel. Remove the jammed sheet by following the procedure described in the animated illustration displayed on the control panel. D0CPPC7746 1.
  • Page 104 7. Troubleshooting D0CPPC7747 This may occur when the paper roller (bypass tray) is soiled with paper dust. This may be solved by wiping the roller with a damp cloth. J008 Fan the paper, especially thick and coated paper, before loading it. If this occurs frequently, load the sheets one by one.

  • Page 105: Density Fluctuation, Streaks And Background Staining

    Density Fluctuation, Streaks and Background Staining Density Fluctuation, Streaks and Background Staining Open Adjustment Settings for Operators as follows: Press [Adjustment Settings for Operators] on the Home screen. The Adjustment Settings for Operators window opens. Image Density If you select [Image Density], image density adjustment (process control) is executed. Execute this before calibration or when the density of the entire printed image is unstable.

  • Page 106: Background Stain, White Spots, Density Fluctuation And Faint Blacks (Developer Refreshing)

    7. Troubleshooting When the window reporting completion appears, press [Exit]. After the window switches, press [Back] to exit. Background Stain, White Spots, Density Fluctuation and Faint Blacks (Developer Refreshing) The machine consumes degraded toner in the development unit and adds new toner from the toner bottle.
  • Page 107 Density Fluctuation, Streaks and Background Staining Press [02: Machine: Image Quality] 0210: [Smooth Fusing Belt]. D0CPPC7750 Select 001 [For Belt Scratches] or 002 [For Uneven Gloss (Short Time)], and then press [OK].

  • Page 108: Adjusting Stapling And Folding Positions

    7. Troubleshooting Adjusting Stapling and Folding Positions Finisher To adjust the finisher function, press [07: Finishing: Finisher] in [Adjustment Settings for Operators]. • The settings that can be specified depend on the finisher in use. • You can adjust the number of booklet folds in 0828: [Set Number of Folds for Booklet]. Select the setting to adjust and either enter the value using the numeric keys or adjust the setting by pressing [ ] or [ ].
  • Page 109 Adjusting Stapling and Folding Positions...

  • Page 110: Streaks On Printed Images

    7. Troubleshooting Streaks on Printed Images Streaks on Copies and Scans Use a dry soft cloth to wipe the part. Cleaning the exposure glass and scan glass Wipe the exposure glass and the scanning glass. D0CMIC1458 1. Exposure glass 2. Scanning glass Cleaning the Auto Document Feeder (ADF) Wipe the sheet and guide plate of the ADF.
  • Page 111 Streaks on Printed Images Pull the lever and open the seat. D0CPIC1474 Wipe the scanning glass. D0CPIC1475 1. Scanning glass Push the center of the ADF sheet to return it to its original position. D0CPIC1467...

  • Page 112: Adjusting Color By Auto Color Calibration

    7. Troubleshooting Push the ADF sheet until it clicks. D0CPIC1468 Adjusting Color by Auto Color Calibration If the message "The printing speed is now being limited because the internal cooling fan is active" appears, [Auto Color Calibration] cannot be executed. Wait until the message disappears, and then execute the function.

  • Page 113: Aligning Front And Back Images In Duplex Printing

    Aligning Front and Back Images in Duplex Printing Aligning Front and Back Images in Duplex Printing If the front and back images are misaligned in duplex printing, you can align them with [Registration to Align Front and Back Images]. Manual Adjustment Press [Tray Paper Settings] on the Home screen.

  • Page 114: Auto Adjustment And Quick Auto Adjustment

    7. Troubleshooting Auto Adjustment and Quick Auto Adjustment You can automatically correct the front and back misalignment by scanning adjustment sheets on the exposure glass. The procedure is the same for both Auto Adjustment and Quick Auto Adjustment. Auto Adjustment consumes 3 adjustment sheets for precise adjustment. Quick Auto Adjustment consumes 1 adjustment sheet for simple adjustment.
  • Page 115 Aligning Front and Back Images in Duplex Printing After the scanning is completed, the alignment result is displayed. Check the result, and then press [Apply]. The adjustment value is applied to the custom paper. Press [Exit]. Press [Home] ( ) to close the [Tray Paper Settings] screen.

  • Page 116: Stacking Error Or Delivery Error Of Thin/Thick Paper When Using The Copy Tray (Copy Tray Type M42)

    7. Troubleshooting Stacking Error or Delivery Error of Thin/Thick Paper When Using the Copy Tray (Copy Tray Type M42) Adjusting the Copy Tray Angle Lift the end of the copy tray. D0CPIC2744 While lifting the tray, shift the lever to the front. D0CPIC2752...
  • Page 117 Stacking Error or Delivery Error of Thin/Thick Paper When Using the Copy Tray (Copy Tray Type M42) Keep pressing the upper side of the copy tray until it clicks. D0CPIC2745 Remove the support tray. D0CPIC2746 Engage the hooks on the support tray with the rectangular holes in the copy tray. D0CPIC2747...

  • Page 118: Returning The Copy Tray To Its Original Angle

    7. Troubleshooting Raise the end fence upright. D0CPIC2748 • The copy tray can hold up to 100 delivered sheets when it is positioned horizontally. • In this position, it is not possible to detect when the tray is full. • In this position, the stackability of A4 or smaller paper may be affected.
  • Page 119 Stacking Error or Delivery Error of Thin/Thick Paper When Using the Copy Tray (Copy Tray Type M42) Remove the support tray and put it in the copy tray. D0CPIC2750 While turning the lever clockwise, lift the end of the copy tray. D0CPIC2751...

  • Page 120: Frequently Asked Questions (Faq)

    7. Troubleshooting Frequently Asked Questions (FAQ) What can I do if an error message reporting that the paper is missing appears and printing cannot be performed? Uncheck [SNMP Status Enabled]. What can I do if the scan file fails to be sent to the folder or if the destination folder cannot be specified? •...
  • Page 121 Frequently Asked Questions (FAQ) How is the stapling position related to the way the paper is loaded? Depending on the finisher's specifications, the available stapling positions vary according to the orientation of the original and the orientation of the paper loaded in the paper tray. I want to register frequently used settings as a program.
  • Page 122 7. Troubleshooting 11. Press [OK]. "Preventing Unwanted Faxes" I want to stop the automatic printing of the journal. Specify the appropriate fax settings. 1. Press [Settings] on the Home screen. 2. Press [Fax Settings] on the Settings screen. 3. Press [Frequently Used Settings] [Fax Records Auto Print].
  • Page 123 Frequently Asked Questions (FAQ) 3. Press [Manual Paper Settings] [ Next]. 4. Press [No] in [Apply Auto Paper Select]. • Setting using custom paper 1. Press [Tray Paper Settings] on the Home screen. 2. Press [Edit Custom Paper], and then select the custom paper. 3.
  • Page 124 7. Troubleshooting Regarding the paper type, this error will not occur if it is set to [Automatic] in Windows or [None] on a Macintosh. I want to know the number of sheets and paper size supported for saddle stitching. page 22 "Recommended Paper Sizes and Types" I want to know the number of sheets and paper size supported for saddle stitching.
  • Page 125 Frequently Asked Questions (FAQ) (Regarding paper weight of 101.0 g/m to 105.0 g/m , up to 15 sheets can be supported by having the setting changed by the customer engineer.) • Paper weighing between 150.1 and 256.0 g/m : 5 sheets (Regarding paper weight of 150.1 g/m to 163.0 g/m , up to 10 sheets can be...

  • Page 126: If A Service Call (Sc) Appears

    7. Troubleshooting 1.260 mm (49.60 inches) D0CPIC2727 1. one sheet 2. two sheet 3. three sheet If a Service Call (SC) Appears If a service call error occurs, the machine automatically reboots itself after 3 to 4 minutes. Leave the machine's power on and wait a while.

  • Page 127: Installing The Printer Driver

    8. Installing the Printer Driver Installing the Printer Driver by Using Device Software Manager Installer By using Device Software Manager Installer, you can automatically search for the latest driver for the version of your Windows operating system and machine in use and install the driver easily. Launch the installer.
  • Page 128 8. Installing the Printer Driver Select the connection between the machine and computer, and then click [Next]. DZX730 Network: Search for devices connected to the network. USB: Following the instructions on the "Connection with device" screen, connect the machine and the computer with the USB cable to search for the machine.
  • Page 129 Installing the Printer Driver by Using Device Software Manager Installer When the installation is complete, click [Finish].

  • Page 130: Installing The Downloaded Driver (Windows)

    8. Installing the Printer Driver Installing the Downloaded Driver (Windows) When the machine and the computer are connected to the same network, the installer searches for the machine to install the printer driver. If the installer cannot find the machine, specify the IP address or machine name to install the printer driver.
  • Page 131 Installing the Downloaded Driver (Windows) Select this machine from among the detected devices, and then click [Next]. DZC086 The installation of the driver starts. If devices are not detected, specify the machine's IP address and install the driver. 1. Click [Click if you cannot find the device]. 2.

  • Page 132: Installing The Downloaded Driver (Macos)

    8. Installing the Printer Driver Installing the Downloaded Driver (macOS) Install the PPD file (printer driver) under macOS, and then register the machine on the computer from the system preferences. Double-click the package file. DZX684 The package file for installing the driver from the CD-ROM is in the [macOS PPD Installer] folder in [macOS].
  • Page 133 Installing the Downloaded Driver (macOS) The installation of the PPD file starts. When the installation is complete, click [Close]. Installation of the PPD file is complete. Next, register the machine's PPD file from [System Preferences...] to make it available for printing. Select [System Preferences...] from the Apple menu.
  • Page 134 8. Installing the Printer Driver • Address: Enter the IP address of the machine. • Protocol: Select [HP JetDirect]. • Use: Check that the machine name is displayed. If "Generic PostScript Printer" is displayed, the entered IP address may not be correct. When "Generic PostScript Printer"...
  • Page 135 Installing the Downloaded Driver (macOS) Check that the machine name is added to the [Print & Scan] or [Printers & Scanners] screen. D0CPDC7781 Close the system preferences screen.
  • Page 136 MEMO...
  • Page 137 MEMO...
  • Page 138 MEMO D0CP-7096A...
  • Page 140 EN GB EN US EN AU D0CP-7096A © 2020...

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