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Smarttech SMART Room System SRS-LYNC-XS Setup Manual

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SMART Room System™ with Skype® for
Business
SETUP GUIDE
FOR MODELS SRS-LYNC-XS, SRS-LYNC-S-G5, SRS-LYNC-M, SRS-LYNC-M-DUAL, SRS-LYNC-L-G5 AND SRS-LYNC-XL
FEATURING SMART BOARD® 8055i-G5, 8065i-G5 AND 8084i-G4 INTERACTIVE FLAT PANELS
NOTE
This documentation has been updated to support Microsoft's transition from Lync® to Skype® for
Business software. Most references to Lync have been removed and replaced with Skype for Business,
however the following information is still applicable to SMART room systems running Lync software.

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Summary of Contents for Smarttech SMART Room System SRS-LYNC-XS

  • Page 1 SMART Room System™ with Skype® for Business SETUP GUIDE FOR MODELS SRS-LYNC-XS, SRS-LYNC-S-G5, SRS-LYNC-M, SRS-LYNC-M-DUAL, SRS-LYNC-L-G5 AND SRS-LYNC-XL FEATURING SMART BOARD® 8055i-G5, 8065i-G5 AND 8084i-G4 INTERACTIVE FLAT PANELS NOTE This documentation has been updated to support Microsoft’s transition from Lync® to Skype® for Business software. Most references to Lync have been removed and replaced with Skype for Business, however the following information is still applicable to SMART room systems running Lync software.

  • Page 2: Table Of Contents

    Trademark notice SMART Room System, smarttech, the SMART logo and all SMART taglines are trademarks or registered trademarks of SMART Technologies ULC in the U.S. and/or other countries. Microsoft, Windows, Lync, Skype, Skype for Business, Outlook, Office 365 and Active Directory are either registered trademarks or trademarks of Microsoft Corporation in the U.S.

  • Page 3: For Your Records

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS For your records Record the following information for future reference or in case you need to contact SMART Support. Date of purchase: Serial numbers: Interactive flat panel(s) room system appliance Console Camera Table microphones Audio processor Speakers...

  • Page 4: Preparing For The Room System

    Several weeks before installing the room system’s hardware and configuring its software Ensure you have all items documented in the SMART Room System with Skype for Business installation and service preparedness checklists (kb.smarttech.com/?q=14425). Ensure that your organization has implemented Lync 2013 or Skype for Business 2015 and that the Lync or Skype for Business infrastructure is functioning.

  • Page 5: Configuring The Room System's Software

    If you want to use third-party hardware with the room system, see Using hardware not provided by SMART with your SMART Room System for Microsoft Skype for Business (kb.smarttech.com/?q=15294). Save all product packaging so that it’s available if you need to transport the room system at a later date.

  • Page 6: Procedure 1: Turning On The Room System

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS Procedure 1: Turning on the room system To turn on the room system a. On the bottom of each interactive flat panel, flick the power switch to the On (I) position. SBID8055i-G5 and SBID8065i-G5 SBID8084i-G4 IMPORTANT...
  • Page 7 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS To configure a SMART Board 8055i-G5 or 8065i-G5 interactive flat panel a. Press the Input Select button on the interactive flat panel’s front control panel until the input source is HDMI. b. Access the interactive flat panel’s menu control panel: Name MENU [Up]...
  • Page 8 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS To configure a SMART Board 8084i-G4 interactive flat panel a. Press the Input Select button on the interactive flat panel’s front control panel until the input source is HDMI3/PC. b. Press MENU on the interactive flat panel’s remote control. c.
  • Page 9 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS m. Set the options to SMART’s recommended settings: Option Setting Picture Mode Standard Backlight Contrast Brightness Sharpness Saturation Tint Color Temp n. Press MENU until the on-screen display menu closes. o. If the room system has two interactive flat panels, repeat steps a through n for the second interactive flat panel.

  • Page 10: Procedure 3: Configuring Skype For Business Room System Software First-Run Installation Settings

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS Procedure 3: Configuring Skype for Business Room System software first-run installation settings To configure Skype for Business Room System software first-run installation settings a. Select your language, and then click Next. b. Select your country or region, time and currency preference, and keyboard layout, and then click Next.

  • Page 11: Procedure 4: Logging On And Configuring The Displays

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS e. Select your time zone, specify the current date and time, and then click Next. IMPORTANT You must specify the correct date and time. If the room system’s date and time are different from the Lync or Skype for Business and Microsoft Exchange servers’...

  • Page 12: Procedure 5: Configuring Skype For Business Room System Software

    If you need to change these settings later, see Forcing a display configuration change in Skype for Business Room System software (kb.smarttech.com/?q=14653). g. In Control Panel, set the console as the main display by clicking its thumbnail and then selecting Make this my main display.
  • Page 13 If the domain name used in the Skype for Business account’s SIP URI is different from the domain name on the Lync or Skype for Business Web Service certificate, see the SMART Room System with Skype for Business administrator’s guide (smarttech.com/kb/170819). Password Type the Skype for Business account’s password. Proxy Credentials If the network credentials are the same as the above Skype for Business account credentials, select Use Skype for...
  • Page 14 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS Control Procedure Proxy Credentials If the network credentials are the same as the above Skype for Business account credentials, select Use Skype for Business Account credentials. If the network credentials are different from the above Skype for Business account credentials, select Other credentials, and then type the network credentials in the User name and Password boxes.
  • Page 15 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS i. Close the Local Area Connection Properties dialog box and any other open windows and dialog boxes. NOTES Optionally, you can join the room system to your organization’s Active Directory® domain by clicking System Properties. See the Microsoft Lync Room System Deployment Guide (microsoft.com/download/details.aspx?id=39274) for important considerations before doing this.

  • Page 16: Procedure 6: Checking The Status Of The Skype For Business Room System Software Product Key

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS Procedure 6: Checking the status of the Skype for Business Room System software product key To check the status of the product key in version 15.05 or earlier of Lync Room System software a.

  • Page 17: Procedure 7: Updating Skype For Business Room System Software

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS b. If the room system is licensed, continue to Procedure 7: Updating Skype for Business Room System software below. If the room system isn’t licensed, do one of the following: Wait for the KMS server to allocate a product key to the room system, and then repeat step a.

  • Page 18: Procedure 8: Configuring Smart Settings

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS d. Type the room system administrator account’s password, and then press ENTER. The Skype for Business Admin Console appears. e. Click Web Updates, and then click Check Updates and Install. Skype for Business Room System software takes one or more minutes to check for updates, and one or more hours to install them.
  • Page 19 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS c. If your organization’s business day is 12 hours, select 12 Hour Setting, and then select the appropriate time frame in the drop-down list. If your organization’s business day is not 12 hours, select Custom Setting, and then select the start and end times for your organization’s business day.
  • Page 20 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS l. Press Calibrate. The calibration screen appears. This can take a few moments. NOTE If the calibration screen doesn’t appear on the selected interactive flat panel, move it to the selected interactive flat panel by pressing the spacebar on the keyboard. m.

  • Page 21: Procedure 9: Testing Skype For Business Account Settings

    SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS Procedure 9: Testing Skype for Business account settings To test Skype for Business account settings a. Click Application Settings. b. If your organization uses an on-premises Lync or Skype for Business Server, click Make a Test Call, and then follow the on-screen instructions to test call functions.
  • Page 22 SETUP GUIDE SMART ROOM SYSTEM WITH SKYPE FOR BUSINESS If the room system appliance is unable to connect to the Microsoft Exchange server, use a computer with an Internet browser to log on to Microsoft Outlook® Web Access with the Skype for Business account credentials. This enables you to verify that the Skype for Business account can access the Microsoft Exchange calendar.
  • Page 24 SMART TECHNOLOGIES smarttech.com/support smarttech.com/support/entsupport 1026558 Rev 03...

This manual is also suitable for:

Smart room system srs-lync-s-g5Smart room system srs-lync-mSmart room system srs-lync-m-dualSmart room system srs-lync-l-g5Smart room system srs-lync-xl

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