Penpower WorldocScan X User Manual
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Penpower WorldocScan X User Manual

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Penpower WorldocScan X
User Manual
Version: v1.0a
Release: December, 2011

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Summary of Contents for Penpower WorldocScan X

  • Page 1 Penpower WorldocScan X User Manual Version: v1.0a Release: December, 2011...
  • Page 2 Agreement. 4. Business Users If you need to install or use the Software on more than one (1) computer, please contact Penpower or our local distributor to purchase a license for the additional use.
  • Page 3 Penpower will provide you with the Software and support services in respect of the Software to the maximum extent permitted by law. However, Penpower does not warrant that the Software and information included in the package of the Software contain no defects or errors. Penpower is...

  • Page 4: Table Of Contents

    3.2 Categories Pane ..................3 - 2 3.3 Files Pane ....................3 - 4 3.4 Menu ......................3 - 7 Chapter 4 Add Files to WorldocScan X ..........4-1 4.1 Scan ......................4 - 1 4.1.1 Scan Single Page ..................4 - 1 4.1.2 Scan Multiple Pages ................
  • Page 5 6.1 Search for Files ..................6 - 1 6.1.1 Sorting ....................6 - 1 6.1.2 Keyword Search ..................6 - 1 6.2 Email Files....................6 - 2 6.3 Print Files ....................6 - 3 There may be newer versions of the software that was released during or after this product’s manufacturing date.

  • Page 6: Chapter 1 Product Introduction

    The chic, elegant, and ultra-portable design makes scanning easy than ever before. ● Scan, manage & share WorldocScan X lets you scan, manage and share scanned docs in the best ways pos- sible. ● Transports data into searchable PDF WorldocScan X converts scanned paper documents or existing files into searchable PDF documents.

  • Page 7: System Requirements

    WorldocScan X 1.2 System Requirements ● Intel Pentium III 1GHz CPU or above ● Windows 7 / Vista / XP ● 1G RAM or above ● 1G of available hard disk space ● CD-ROM drive ● USB port 1.3 Hardware Introduction...

  • Page 8: Scan Directions

    Chapter 1 Product Introduction How to remove the magnet There is a piece of flat magnet attaching to the bottom of the scanner. This magnet allows the scanner to be attached on metal objects, such as cubicle partition and the like. The magnet is removable.

  • Page 9: Chapter 2 Welcome To Worldocscan X

    2.1 Install WorldocScan X 1. Place the installation CD in the CD/DVD-ROM drive and the system will automatically run [Setup.exe]. Please click on [Install WorldocScan X and Scanner Driver] to begin the installation process. 2. You will see the installation wizard on the screen. Please click [Next] to continue.
  • Page 10 WorldocScan X 3. Please read the license agreement carefully and check [I accept the terms of the license agreement]. Then click on [Next] to continue. 4. At the folder selection screen, you can use the system default folder or click on [Browse]...
  • Page 11 Chapter 2 Welcome to WorldocScan X 5. Click [Install] to begin the installation. If you want to change the storage path, please click [Back] to return to the previous step. 6. The installation progress is displayed on screen.
  • Page 12 WorldocScan X 7. After WorldocScan X is installed, please proceed to install PDF IFilter. Please Click [Next] and follow the instructions to install PDF IFilter on your computer. 8. When the installation is completed, click [Finish] to exit.

  • Page 13: Launch Worldocscan X

    WorldocScan X. 2.3 Registration When you run WorldocScan X, you are prompted to register online. Click [Register now] to register right away. If you click [Register later], you may go to [About Worl- docScan X] and choose [Register] when you are ready to register. Check the [Hide the message next time] to do not show the [Register reminder] again.

  • Page 14: Calibration

    2.4 Calibration Scanner Calibration is necessary to ensure that the scanned image has the best color match with the document itself. When WorldocScan X runs for the first time, the calibra- tion wizard will appear to guide you through the process.

  • Page 15: Chapter 3 Workspace

    Chapter 3 Workspace Chapter 3 Workspace 3.1 Workspace Overview Categories Pane Current Category Switch Menu Toolbar View Mode Status Bar Files Pane 1 Categories Pane This is where you control data. Categories can be freely created, moved, deleted, renamed, and so on. 2 Menu File, Edit, View Mode, Settings, and Help.

  • Page 16: Categories Pane

    WorldocScan X 3.2 Categories Pane The Categories pane on the left side of the main screen provides controls over files and categories in a more organized way. Home Category Back Add / Delete All documents Categories Adjust Categories pane width...
  • Page 17 Add/delete a category or subcategory. All Documents Click this button to display all documents. WorldocScan X includes preset categories where you can add documents. You can edit these categories or create new categories. A category with the little triangle icon has subcategories.

  • Page 18: Files Pane

    WorldocScan X 3.3 Files Pane There are two view modes: Thumbnails Mode and List Mode 8 Thumbnails Mode Thumbnails Mode is the default view mode. It displays thumbnail representa- tions of the first page of each document and provides easy identification of the files. You can adjust the size of the thumbnail icons.
  • Page 19 Chapter 3 Workspace 8 List Mode In List Mode , your files appear in ordered rows containing information, such as file name, type, size, creation date, and status of searchability. Double-click an item to open it. Convert to PDF Scan Convert to Word/Excel Import Zoom in/out...
  • Page 20 WorldocScan X Click and hold the arrow to the right of the button and you can select an option from the drop-down list. Scan : Single Page Scan : Multiple Page Scan Import : Import File Print Print the selected file.

  • Page 21: Menu

    There are five main menus, appearing at the top of the screen: [File], [Edit], [View Mode], [Settings], and [Help]. 8 File Add files into WorldocScan X in two ways: Scan and Import. Scan You can choose [Single Page Scan] or [Multiple Page Scan].
  • Page 22 You can sort your files according to the file name, file size, file type, and file creation date. Refresh Once you make changes to the WorldocScan X files or categories outside of the WorldocScan X application, you will need to click [Refresh] or click [F5] to refresh.
  • Page 23 Choose to display files within subcategories or not. Recognition languages settings WorldocScan X provides around 190 recognition languages. You can pick the lan- guages you will frequently use from the [All recognition languages] column to [Select recognition languages] column. The settings here will apply to the language menu in the...
  • Page 24 WorldocScan X uses the path [C:\Documents and Settings\My Documents\My WorldocScan X] as the file storage path where all files and categories managed by WorldocScan X are located. The file storage path can be changed if necessary. For more instructions, please refer the §5.6 Change Storage Path.

  • Page 25: Chapter 4 Add Files To Worldocscan X

    Chapter 4 Add Files to WorldocScan X Chapter 4 Add Files to WorldocScan X You can view, edit, and manage files in WorldocScan X. There are two ways to add files into WorldocScan X. • Scan pages, photos, business cards, and the like.
  • Page 26 Open document after scanning: If you wish to open the scanned document right away after scanning, please check this box. Document Name: WorldocScan X allows you to quickly process large numbers of documents using the date and order as their file name. For example, [2011_0620.
  • Page 27 Chapter 4 Add Files to WorldocScan X More Settings Note: If you want to return to [Basic Settings], simply click [Basic Settings] below. 1. Scan Status: If you want to scan the document automatically once you place the pa- per to the scanner, please check the [Automatically detect and scan paper] box.
  • Page 28 8 Document Color: WorldocScan X offers you a variety of scanning output types, including [B/W Document], [Gray Scale Document], or [Color Document]. 8 Paper Size: WorldocScan X supports a variety of page size settings, including Letter (8.5”*11.0”), Legal(8.5”*14.0”), A4 (8.3”*11.7”), A5 (5.8”*8.3”), B5 (7.2”*10.1”), Business Card (3.5”*2.2”), Photo (4.”*3”), Large Photo (6”*4”), or specify a...
  • Page 29 Chapter 4 Add Files to WorldocScan X 3. PDF Settings: If you select the file format as PDF, you can: 8 Set Password: Offer a password-lock function to protect confidential documents. You can check the [Set Password] option in the [PDF Settings] field and enter a custom password in the field.
  • Page 30 WorldocScan X Step 4. Once all settings have been set, please click on the [Scan] button to start scanning the document. If you want to give up scanning, please click [Close]. Step 5. Once the document has been scanned, the preview thumbnail of the document will be displayed on screen.
  • Page 31 Chapter 4 Add Files to WorldocScan X Step 6. Click [Convert] to generate the scan into a PDF, BMP, JPG, or TIFF file, depending on the file format you have chosen. Step 7. Once the file is created, it will be saved in the current targeted category and displayed on the screen for you to view and edit.

  • Page 32: Scan Multiple

    WorldocScan X 4.1.2 Scan multiple pages Step1. Place the first page of the originals you wish to scan face-down and align it to the right side of the scanner slot. Notes: 1. When the paper inserted into the scanner, it will be automatically loaded into the scanner.
  • Page 33 Open document after scanning: If you wish to open the scanned document right away after scanning, please check this box. Document Name: WorldocScan X allows you to quickly process large numbers of documents using the date and order as their file name. For example, [2011_0513.
  • Page 34 WorldocScan X More Settings Note: If you want to return to [Basic Settings], simply click [Basic Settings] below. 1. Scan Status Automatically scan and detect paper: If you want to scan the document automati- cally once you place the paper to the scanner, please check the [Automatically detect and scan paper] box.
  • Page 35 8 Document Color: WorldocScan X offers you a variety of scanning output types, including [B/W Document], [Gray Scale Document], or [Color Document]. 8 Paper Size: WorldocScan X supports a variety of page size settings, including Letter (8.5”*11.0”), Legal(8.5”*14.0”), A4 (8.3”*11.7”), A5 (5.8”*8.3”), B5 (7.2”*10.1”), Business Card (3.5”*2.2”), Photo (4.”*3”), Large Photo (6”*4”), or specify a...
  • Page 36 WorldocScan X 3. PDF Settings: 8 Set Password: Offer a password-lock function to protect the confidential documents. You can check the [Set Password] option in the [PDF Settings] field and enter a custom password in the field. Make Searchable PDF File: If you wish to make your scanned document searchable, please check the [Make Searchable PDF] option and select the language of the document.
  • Page 37 Chapter 4 Add Files to WorldocScan X Step 4. After you set the scan preferences, please click [Next]. You will see the scan preview screen as below. Scanned File Buffer Auto detect paper Step 5. Click [Scan] to start scanning the first page. While scanning, the scanning progress will be shown as a percentage at the bottom of the window.
  • Page 38 WorldocScan X Step 6. When the scan is completed, you can see the preview thumbnail of the scanned document in the [Scanned File Buffer]. Step 7. To edit the scanned document, click on the file's icon and then use the toolbar...
  • Page 39 Chapter 4 Add Files to WorldocScan X Step 8. If you have additional pages to scan, please place the next page and click [Scan]. If the [Auto detect paper and scan] option is checked, when you insert the page into the scanner, the document will be scanned automatically. The scanned page image will also be displayed on the screen.

  • Page 40: Import File

    PDF, BMP, JPG, or TIFF file into WorldocScan X. Step1. Go to the [File] menu and choose [Import File]. Step2. Choose the file that you wish to import into WorldocScan X. The files will be imported into WorldocScan X immediately. You can assign these files into any category, rename these files, or so on.

  • Page 41: Chapter 5 View And Manage Files

    Chapter 5 View and Edit Files Chapter 5 View and Manage Files 5.1 Convert Files to PDF Files 1. Right-click a file and select [Convert to PDF File] in the menu. 2. In the dialog box, please set PDF settings first. If you want to create a searchable PDF file, please check the [Create searchable document] option and select a recognition language.
  • Page 42 WorldocScan X 3. Click [Start Converting]. 4. After the conversion is completed, you can check the conversion details and then click [Close].

  • Page 43: Convert To World\Excel Files

    Chapter 5 View and Edit Files 5.2 Convert to Word\Excel Files Right-click a file and select [Convert to Word File] or [Convert to Excel File] in the menu. You can also click the (Convert to Word) button or (Convert to Excel) button on the toolbar. Take Covert to Word File for example. Select the file storage location for the file that you are converting.

  • Page 44: View Files

    WorldocScan X 5.3 View Files To view a file in the WorldocScan X application, please: 1. Select a file in the Files pane. 2. Double-click this file or right-click on it and select [Open File] to open this file. 3. If you want to close the PDF reader or the image viewer, please click Note: If you are using Adobe Reader X, the toolbar is hidden by default. If you want ...

  • Page 45: Delete Files

    2. Right click this file and select [Delete File], or select [Edit\Delete] to delete the se- lected files. Tip: If you delete categories or files outside of WorldocScan X, when you return to WorldocScan X, please press the F5 key or click [View Mode\Refresh]. You will see the...

  • Page 46: View File Details

    WorldocScan X 5.5 View File Details 1. Right-click a file. 2. Select [Display File Details] in the menu. 3. You can view additional file information, including note annotations, file size, file page, creation date, and so on. Tip: You can edit the note annotations by directly typing your note in this field.

  • Page 47: Copy Or Move To Category

    Chapter 5 View and Edit Files 5.6 Copy or Move to Category You can use the Categories pane to move or copy the current category and all files under it to another category. 1. Right-click a category and select [Move to Category] or [Copy to Category]. 2.

  • Page 48: Change Storage Path

    WorldocScan X 5.7 Change Storage Path WorldocScan X installs a [My WorldocScan X] folder under the path [C:\Documents and Settings\My Documents]. WorldocScan X stores files into this folder by default. The file storage path can be changed if necessary. 1. Choose [Settings\Change Storage Path].

  • Page 49: Chapter 6 Other Accessible Features

    : Sort by file size : Sort by file creation time 6.1.2 Keyword Search WorldocScan X provides the keyword search function to search file name and the note field in your files. Moreover, for searchable PDF files, WorldCard X can perform full-text search.

  • Page 50: Email Files

    WorldocScan X 3. Click the [Search] button 4. The search results will be displayed in the [Search Result] category. Click close the [Search Result]category. 6.2 Email Files Please follow the instructions below to insert selected documents or pictures in an email message as attachments.

  • Page 51: Print Files

    Chapter 6 Other accessible features 6.3 Print Files Please follow the instructions below to send the selected document to a printer. 1. In the document area, select the document that you want to print out. 2. Click the print button in the toolbar or right-click this document and select [Print] from the menu.
  • Page 52 Appendix: Recognition Languages Abkhaz Adyghe Afrikaans Agul Albanian Altaic Armenian (Eastern) Armenian (Grabar) Armenian (Western) Avar Aymara Azerbaijani (Cyrillic) Azerbaijani (Latin) Bashkir Basic programming language Basque Belarussian Bemba Blackfoot Breton Bugotu Bulgarian Buryat C/C++ programming language Catalan Chamorro Chechen Simple chemical formulas Chukcha Chuvash For MICR CMC-7 text type...
  • Page 53 Numbers Dungan Dutch (Netherlands) Dutch (Belgium) For MICR (E-13B) text type English Eskimo (Cyrillic) Eskimo (Latin) Esperanto Estonian Even Evenki Faeroese Fijian Finnish Fortran programming language French Frisian Friulian Scottish Gaelic Gagauz Galician Ganda German German (Luxembourg) German (new spelling) Greek Guarani Hani...
  • Page 54 Kabardian Kalmyk Karachay-Balkar Karakalpak Kasub Kawa Kazakh Khakas Khanty Kikuyu Kirghiz Kongo Koryak Kpelle Kumyk Kurdish Lappish (Sami) Latin Latvian LatvianGothic Lezgin Lithuanian Luba Macedonian Malagasy Malay Malinke Maltese Mansi Maori Mari Maya Miao Minangkabau Mohawk Mongol Mordvin Nahuatl Nenets Nivkh...
  • Page 55 Nogay NorwegianNynorsk + NorwegianBokmal Norwegian (Bokmal) Norwegian (Nynorsk) Nyanja Occidental Ojibway Old English Old French Old German Old Italian Old Spanish Ossetian Papiamento Pascal programming language Tok Pisin (Pidgin English) Polish Portuguese (Brazil) Portuguese (Portugal) Provencal Quechua Rhaeto-Romanic Romanian Romanian (Moldavia) Romany Ruanda Rundi...
  • Page 56 Spanish Sunda Swahili Swazi Swedish Tabassaran Tagalog Tahitian Tajik Tatar Tinpo (Jingpo) Tongan Tswana Turkish Turkmen Tuvinian Udmurt Uighur (Cyrillic) Uighur (Latin) Ukrainian Uzbek (Cyrillic) Uzbek (Latin) Visayan (Cebuano) Welsh Wolof Xhosa Yakut Zapotec Zulu...
  • Page 58 • Increase the separation between the equipment and receiver • Move the computer away from the receiver • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Penpower WorldocScan X User Manual Manufacturer: Penpower Technology Ltd. Version: v1.0a...

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