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Penpower WorldCard duet User Manual

Penpower inc. business card scanner user manual
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PENPOWER WorldCard
User Manual
Version: 6.2
Release: October, 2008

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Summary of Contents for Penpower WorldCard duet

  • Page 1 PENPOWER WorldCard User Manual Version: 6.2 Release: October, 2008...

  • Page 3: Software User License Agreement

    The Software and all documents included with the Software, and copyright thereof, are property of Penpower. You are licensed to make one (1) copy of the Software for your personal backup purposes. All other acts of copying are strictly prohibited.
  • Page 4 You must be fully aware of your risks in using the Software. Penpower will provide you with the Software and support services in respect of the Soft- ware to the maximum extent permitted by law. However, Penpower does not warrant that the Software and information included in the package of the Software contain no defects or errors.

  • Page 5: Table Of Contents

    Chapter 1 Product Introduction...1-1 Chapter 2 Getting Started...2-1 2.1 System Requirements...2-1 2.2 Installing Penpower WorldCard...2-1 2.2.1 Software and Driver Installation...2-1 2.2.2 Connecting Hardware...2-4 2.3 Preparation for Card Scan...2-5 2.3.1 Calibration...2-5 2.3.2 Start-up Wizard...2-5 2.4 Online Help...2-7 Chapter 3 Overview...3-1 3.1 User Interface...3-1 3.1.1 Menu Toolbar...3-2...
  • Page 6 5.3 Adding New Cards...5-4 5.3.1 Adding an Empty Card...5-4 5.3.2 Adding the Same Company Card...5-4 5.4 Adding Cards from Other Resources...5-5 5.4.1 Photo File...5-5 5.4.2 Twain Scanner...5-5 5.5 Searching Contacts...5-7 5.5.1 Text Search...5-7 5.5.2 Advanced Search...5-8 5.5.3 Finding Duplicate Data...5-9 5.6 Safeguarding your Contacts...5-10...
  • Page 7 Chapter 6 Scan Manager...6-1 6.1 Scanning Contacts...6-1 6.2 Scan business cards ...6-2 6.2.1 Scan and Edit business cards...6-2 6.2.2 View business card image...6-4 Chapter 7 WorldCard duet 2...7-1 7.1 Introduction...7-1 7.1.1 Hardware Introduction...7-1 7.2 Installation...7-2 7.3 Connecting Hardware...7-2 7.4 Using Hardware...7-3 7.5 Capturing Business Cards...7-4...

  • Page 9: Chapter 1 Product Introduction

    Chapter 1 Product Introduction The Penpower WorldCard provides you with a total business card management solu- tion by integrating card recognition, management, transmission, and printing functions in a single digitizing unit. So you can find your business cards at anytime and anywhere when you need them.
  • Page 10 WorldCard * Unicode Unicode makes it possible to display various languages of business cards at the same time.

  • Page 11: Chapter 2 Getting Started

    3. Scan or capture your business cards and enjoy! 2.2.1 Software and Driver Installation To save time, Penpower has combined the installation of the hardware and software into one easy process. To start, insert the CD into your CD/DVD ROM (if the program does not automatically start, just double-click the setup.exe file on the CD).
  • Page 12 WorldCard 2. Select I accept the terms of the license agreement to accept the license agree- ment. Please read licensing agreement completely. 3. Please fill in your name and company name. Click Next to continue. 4. Please follow the instructions in the on- screen notice.
  • Page 13 6. Click Install to begin installation. 7. If you want to run the Scan Manager when starting up the computer for quick scanning into Outlook, Outlook Express, Windows Contacts or ACT! directly, click I want to execute Scan Manager when start-up, and then click Next to continue.

  • Page 14: Connecting Hardware

    Don’t show this page at startup. 2.2.2 Connecting Hardware After installing the software, connect the USB connection of your WorldCard scanner or business card camera to the USB port of your computer. Note: Some computers may shut down accidentally after connection. This is due to lack of power to support several USB devices.

  • Page 15: Preparation For Card Scan

    In case the calibration card is lost, you can use any same size white card for calibration. WorldCard duet 2 does not need calibration. Tip: If there is any color indifference after scanning a card, you can calibrate the scanner by clicking Calibration on the Tool menu. 2.3.2 Start-Up Wizard Start your WorldCard software by double-clicking the WorldCard shortcut on your desk- top.
  • Page 16 WorldCard 2. The Wizard can help you quickly choose what you want to do: Scan Card: allows you to add a card to your file. Load Card Image: allows you to take an existing picture of a business card and add it to your file.

  • Page 17: Online Help

    WorldCard provides excellent online help info: 1. Click [Help]/[Index] to find the user manual. 2. Click [About WorldCard], you can go to Penpower Technology Inc. official website at the left side to get more information; the hardware information is shown at the right side.
  • Page 18 WorldCard...

  • Page 19: Chapter 3 Overview

    3.1 User Interface A: Category tab B: Search tab C: Card Window D: Recycle bin E: Add Category Chapter 3 Overview F: Delete Category G: Disk space used H: Status I: Alphabet J: Connection status Chapter 3 Overview...

  • Page 20: Menu Toolbar

    WorldCard 3.1.1 Menu Toolbar A: Save your Card file B: Print Preview C: Delete Card D: Delete card from Category E: Settings F: Mode button G: Scan a new business card H: Multiple scan business cards I: Add a new card from another picture source 3.1.2 Alphabet When the Alphabet index has contents,...

  • Page 21: Scanning Wizard

    2. Select the language of the card. If the card is double-sided select the language of the both sides. 3. Insert the card into your WorldCard Scanner, placing the card edge flush with the marker. Once inserted, the Scanner status area should say Ready.

  • Page 22: Batch Scanning

    2. The Scan status pane displays the status of the scanner. Select Auto scanning if you want to automatically feed in your cards. If the card does not scan properly, click Rescan to try again. If you want to return to the previous screen, click Previous.

  • Page 23: Viewing Contacts

    3.4 Viewing Contacts WorldCard provides several ways to view your contacts: List mode, Label mode, Im- age mode and Dual Mode. The default setting is List mode. To select other modes, on the View menu click View Mode or click the Mode arrow from the toolbar. 3.4.1 List Mode View List Mode is the default mode view.

  • Page 24: Label Mode View

    WorldCard Category tab You can manage your business cards by storing them in category groups. The Category tab is in the left pane of the card window. You can find the All Records category and the Unfiled category as the default. WorldCard allows you to add as many user-specified catego- ries and sub-categories to manage your business cards as you choose.

  • Page 25: Image Mode View

    3.4.3 Image mode Click the button to view front side of all business cards, click the to view the back side of all business cards. When the icon shows in the right-top corner, it means the contact has a double-sided business card image.

  • Page 26: Dual Mode View

    WorldCard 3.4.4 Dual mode Dual mode lists the scanned contact information in the upper right management pane and can display the front and back side image of the business card in the lower right pane. You can click the front or back side icon of the card to magnify it. When the icon shows in the right top corner, it means the contact has double-sided business card image.

  • Page 27: Chapter 4 Editing Cards

    Chapter 4 Editing Cards 4.1 Editing Window Overview The Editing window allows you to edit the information of individual business cards. To select the Editing window, just double-click any card record in the list menu of the management pane or click the Edit Selected Record button edit the selected records.
  • Page 28 WorldCard Note: You can double-click on the business card image to see a bigger image or back to original view. Enlarge...

  • Page 29: Editing Contacts

    4.3 Editing Contacts The WorldCard Editing window has three panes: the Card Information pane, the Personal Information pane and the Notes pane. The Card Information pane displays all relevant business card data that was retrieved from the card recognition. The Card Informa- tion pane is shown in the following picture.

  • Page 30: Recognizing Partial Content Of A Card Entry

    WorldCard 4.3.1 Recognizing Partial Content of a Card Entry In some cases, the information of a business card may not be completely recognized. You may use the Partially Select and Recognize command of the Editing window. To select Partially Select and Recognize, click this icon After clicking the Partially Select and Recognize, you can use the mouse to select the specific area that contains the correct data.

  • Page 31: Adjusting Separation Rate

    4.3.2 Adjusting the Separation Rate The Separation Rate is the rate of separation between the color of the card background and the color of the text data contained on the business card. After clicking the Separation Rate button Chapter 4 Editing Cards , the following window appears.

  • Page 32: Reframing Command

    This is some- times necessary if a card has been inserted into the WorldCard scanner incorrectly and the resulting scan is skewed in the horizon- tal plane. An indication of a card that has...

  • Page 33: Rotating Card

    After you have selected the appropriate language settings, you can click the Scan icon to rescan the business card. The card must then be inserted into the WorldCard scanner as appropriate for the orientation of the languages selected. . The The rotation angle is selectable from a pulldown menu.

  • Page 34: Recognize Again

    WorldCard 4.3.7 Recognize Again After adjusting a card image with any commands of the Editing window, you can recognize the business card again to update the image processing of your revised card image. This task can be accomplished by click- ing the Recognize again icon Editing window.

  • Page 35: Viewing Cards

    4.4 Viewing Cards Cards are displayed in the Editing window after the scanning process. The following window shows a typical display of a card in the Editing window. You can click Back Side button ness card. You can click image. 4.4.1 Saving Card Image If the displayed card image is clear and the information legible, the card image can be saved as a .jpg file by clicking the Save Card Image button...
  • Page 36 4-0 WorldCard...

  • Page 37: Chapter 5 Managing Business Cards

    Chapter 5 Managing Business Cards The management functions of WorldCard allow you to categorize contacts, send e-mail by contact or group functions, add new cards to a group, import cards from other sources, search cards by various data fields, encrypt files to protect your card database, print cards, export the database to other applications and synchronize your card information with other software applications.

  • Page 38: Categorizing From Editing Page

    WorldCard 5.1.2 Categorizing from Editing Page WorldCard allows you to categorize a business card directly from the Editing pane. To categorize a card from the editing page, click on the Set Category . The Card Category dialog box appears. Select the category and then click OK. You may also add a subcategory from this win- dow by clicking the Subcategory button.

  • Page 39: Merging And Separating Cards

    5.2 Merging and Separating Cards WorldCard allows you to merge two business cards into one card entry. To merge two cards into one, select two cards in the Management window. On the Tool menu on the Editing window, click Merge and the following dialog box appears.

  • Page 40: Adding New Cards

    WorldCard 5.3 Adding new Cards You may add contacts to your WorldCard database by scanning their business card or by manually entering the contact information. If you do not have a card from a new contact, you can enter the contact information of a new business contact into your WorldCard database manually.

  • Page 41: Adding Cards From Other Resources

    Ensure that the resolution for your scanner is set to at least 300dpi. Tip: You may scan up to 8 cards at one time with an A4 size flatbed scanner. Place the card on the bed of your scanner with some separation between the card edges to clearly distinguish each individual card.
  • Page 42 WorldCard After the cards have been identifi ed, click Recognize. In the Language settings dialog box you can select the language to use to recognize the business cards. When the recogni- tion process is completed, you will be returned to the Management window. Your new card entries appear at the bottom of your All Records Category.

  • Page 43: Searching Contacts

    5.5 Searching Contacts You can quickly and efficiently find your contacts with WorldCard Search features. 5.5.1 Text Search The Text Search command of the WorldCard software allows you to quickly find a specific contact. To use Text Search in the WorldCard Management window, on the View menu point to Search, and click Text Search.

  • Page 44: Advanced Search

    WorldCard 5.5.2 Advanced Search WorldCard also offers an advanced search function. To use the advanced search function, on the View menu, point to Search and click Advanced Search. The Advanced Search pane will open and appear as right. Tip: You may also open the Advanced Search pane from the WorldCard Management window by clicking the Search button...

  • Page 45: Finding Duplicate Data

    After selecting search by date, you may use the From and To date options to specify a period for your search criteria. The From and To options appear as in the right picture. 5.5.3 Finding Duplicate Data Over a period of time, you may find that you have received a business card from the same individual on more than one occasion.

  • Page 46: Safeguarding Your Contacts

    5-0 WorldCard 5.6 Safeguarding Your Contacts Information is a valuable resource to any business. WorldCard recognizes the intangible value of your business card contacts and has built-in features to help you safeguard that data. 5.6.1 Save WorldCard is a business card database management system. It automatically saves all changes when exit the system.
  • Page 47 With Use file encryption selected, you may use the File Encryption option with password protection. When the Set Password/Change Password option is selected, the password option is available for you to enter your ap- propriate password options. Note: Protect and safeguard your password. WorldCard does not offer a password recov- ery option.

  • Page 48: Online Map

    5- WorldCard 5.7 Online Map WorldCard offers you online map with a click of your mouse. 1. Select the contact, then click Run / Display map of Address. You can select the country from the pull-down menu. Note: WorldCard offer address searching of many nations, including: Australia, Austria, Belgium, Brazil, Canada, China, Denmark, Finland, France, Germany, Italy, Ja- pan, Netherlands, New Zeeland, Norway, Poland, Russia, Spain, Sweden, Switzer- land, Taiwan, U.S., UK and many more to come.

  • Page 49: Printing Cards

    5.8 Printing Cards WorldCard software allows you to print card information in several usable formats. An overview of the WorldCard printing features is presented in this chapter. 5.8.1 Printing Preview Before printing card information, WorldCard allows you to preview your information in the appropriate format for your desired output.

  • Page 50: Editing Print Templates

    5- WorldCard 5.8.2 Editing Print Templates WorldCard allows you to edit templates for printing your cards. On File menu click Print Template Edit, the following pane appears. You may also click the Edit Print Template icon To edit the Print Template, you may select a Template Class and Template from the left pane.

  • Page 51: Exchanging Contacts

    5.9 Exchanging Contacts WorldCard software allows you to exchange valuable contact information with other ap- plications through the use of the Import, Export and Synchronize commands. 5.9.1 Export To select export fields, you may refer to 5.10.1 Export Option for a detailed explanation. To export your WorldCard database to another application such as Microsoft Excel, Access, Outlook, Outlook Express, Lotus Notes, PocketPC, Palm, ACT!, Goldmine, Salesforce, CSV or VCard, on the File menu click Export.
  • Page 52 5-6 WorldCard Follow the instructions given in the Export Wizard dialog box to select which cards you want to export. And then click Next. If you have chosen to continue with the Export function, choose the directory to export the files to. Click OK to export the cards.
  • Page 53 On the File menu, click Export. The Export Wizard dialog box appears, as previously displayed in the section. Select the Microsoft Outlook application from the Application pane in Export Wizard dialog box and click Next. The next step is displayed in the Export Wizard dialog box.

  • Page 54: Import

    5- WorldCard From the Details dialog box, you can choose to export all details of each card or none. To close the Details dialog box, click OK. This will return you to the Export Wizard status dialog box as seen previously in this section. To complete the Export process, click Accept.
  • Page 55 While your files are being imported, a blue progress bar displays. After the process is completed, the Import Wizard dialog box displays Status and Information. You can view the actual information being imported by clicking Detail. The Details dialog box displays. In the Details dialog box, you can select to import all details of each card or none and then click the OK.

  • Page 56: Sync

    5-0 WorldCard 5.9.3 Sync The WorldCard Synchronize function allows you to synchronize the data between WorldCard and other applications such as Microsoft Outlook Express, Microsoft Outlook, Lotus Notes, PocketPC Contacts, Palm Desktop, ACT! by Sage, Goldmine and Salesforce. Notes: The Microsoft Vista version does not support synchronizing data with Windows Contacts, Pocket PC and Goldmine.
  • Page 57 You can view the complete details of the actions that will be taken to synchronize the two databases from the Details dialog box. To view the Details dialog box, click Detail. The Details dialog box appears. From the Details dialog box, you can click Select all data to accept all data in the list as acceptable changes.

  • Page 58: Settings

    5- WorldCard 5.10 Settings WorldCard has many selectable Setting options to allow you to configure the operational functions of Export, Synchronize, Field Display, User Define Field and Scan options. To set your WorldCard options, use the procedures outlined in this chapter. On the Tool menu, point to Setting and click any of the options.
  • Page 59 5.10.2 Synchronize Option To set the Synchronize options, open the Setting dialog box as described in the preceding section of this chapter. The Synchronize tab of the Setting dialog box appears with Microsoft Outlook as the selected PIM. PIM stands for Pro- tocol Information Management software.

  • Page 60: Field Display

    5- WorldCard 5.10.3 Field Display To set the Field Display options of the List Mode, open the Setting dialog box as described in the preceding section of this chapter. The Field Display tab of the Setting dialog box appears with a default configura- tion as displayed in the above window.

  • Page 61: Scan Option

    Scanning method. You can also select Auto Detection. Click Apply for the settings to take effect. If you use WorldCard duet 2, instead of the Scan tab, there is a Capture tab. On the Capture tab on the Light flicker frequency list select Outdoor, 50Hz or 60Hz to match your environment.

  • Page 62: Worldcard Portable Disk

    WorldCard 5.11 WorldCard Portable Disk With Penpower WorldCard, you have a new traveling companion and all the flexibility you need for a successful business trip. You can quickly store your WorldCard Portable software and database on any USB flash disk and access them from the USB port of any available computer.

  • Page 63: Card Data Management For Portable Disk

    5.11.2 Card Data Management for Portable Disk To use the card data stored on a flash disk, plug the flash disk into the USB port of any computer. Using the My Computer directory of Microsoft Windows, locate the Flash Disk. In the flash disk directory, locate the Card_MiniDrv folder.
  • Page 64 5- WorldCard...

  • Page 65: Chapter 6 Scan Manager

    Chapter 6 Scan Manager WordCard integrates with Microsoft Outlook, Microsoft Outlook Express, Windows Contacts (Vista) and ACT!. You can scan business cards and save verified contacts into the above programs directly. You can view the original scanned business card image in Micro- soft Outlook and ACT! as well.

  • Page 66: Scan Business Cards

    1. Insert a business card and click the Scan button to scan it. Tip: The WorldCard software will require you to calibrate the scanner when you use the scanner for the first time. Whenever there is color difference after scanning the card, you can calibrate the scanner by clicking Calibration.
  • Page 67 Auto recognition after scanning: Select Auto recognition after scanning to recognize contacts after scanning. If this option is not selected, you need to click Recognize content to address book after scanning. Advanced editing: Select Advanced editing to edit contact data before exporting them into address book.

  • Page 68: View Business Card Image

    WorldCard Note: When using Scan to ACT!, you will be asked to input the User ID, Password and DB Path after clicking Recognize contact to address book in order to save the contacts into ACT! properly. 6.2.2 View business card image You can view the image of the business card by just selecting the exported contact from your address book in Microsoft Outlook, and right-click to select view attachment.

  • Page 69: Chapter 7 Worldcard Duet

    Chapter 7 WorldCard duet 2 7.1 Introduction WorldCard duet 2 is a business card camera as well as a webcam. It can take pictures of business cards and serve as a webcam for conferences. WorldCard duet 2 is a new system that is a breakthrough from traditional scanning.

  • Page 70: Installation

    Note: After installing WorldCard, you must reboot your computer, connect your hardware and restart your computer. Connect the WorldCard duet 2 cable to the camera and a USB port on your computer. It’s that simple. When you restart your computer, you may see the following Windows New Hardware Wizard.

  • Page 71: Using Hardware

    7.4 Using Hardware To use WorldCard duet 2 as a business card camera: 1. Draw the flexible ring. The camera socket of business card and business card camera fuselage are raised to the position of 80 degrees automatically. 2. Slide the business card switch downward to establish the function as a camera snapshot.

  • Page 72: Capturing Business Cards

    7.5 Capturing Business Cards Capture To capture a business card with your WorldCard duet 2 camera, ensure that the camera is in the business card capture mode by sliding the camera mode selection switch to card mode in the down position.
  • Page 73 Chapter 7 WorldCard duet 2 Click Next to continue. Note: The Capture Card option is selected by default. To continue and capture a business card, click Finish. Tip: Click the Capture button to open the Card Capture Wizard.
  • Page 74 WorldCard To capture a card, place your card in the card holder. After a card is placed in the holder, you will see the card in the Capture window. You may need to shift the card right or left to have a uniform alignment as the preview screen right.
  • Page 75 Management window. The Editing window will open with your new card displayed as shown below. The functions of the Editing window for WorldCard duet 2 are the same as with the WorldCard Color scanner discussed previously in this manual. Please refer to Chapter 4 for details.
  • Page 76 (single-sided or double sided) that have the same languages chosen for each card can be batch-captured. 2. The Capture status dialog box displays the status of the WorldCard duet 2. Please put the card on the card holder as indicated by the tip. Then click Capture. If the card does not capture properly, click Recapture to try again.
  • Page 77 3. You can quickly recognize all the cards captured during this batch. When you are done, click Finish. Note: When capturing business card via Capture to Microsoft Outlook Cap- ture to Outlook Express or Capture to Windows Contacts, you may select the Light flicker frequency in the Card Capture Wizard. Chapter 7 WorldCard duet 2...

  • Page 78: Capture Option

    7-0 WorldCard 7.6 Capture Option On the Run menu click Capture from the WorldCard Management screen. Once you have clicked Capture, the Capture dialog box will be displayed. The Capture functions are as previously discussed in this Chapter.

  • Page 79: Faq

    A: Before you use WorldCard the first time, you’ll be asked to complete Calibration. If the problem still exists after calibrating, on the Tool menu, click Calibrate the scanner to proceed with calibration. You can also use Calibrate the scanner in the scan wizard for calibration.
  • Page 80 The best way is to have the shoot- ing environment evenly lighted, such as positioning the desk light about 40 cm (about 16 inches) above WorldCard duet 2 and wait to shoot after the completion of automatic balance.

  • Page 81: Ce Conformity And Fcc Statement

    • Move the computer away from the receiver • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Penpower WorldCard User Manual Manufacturer: Penpower Technology Ltd. Version: 6.2 Release: October, 2008...

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