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Brother DCP-8085DN User Manual

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USER'S GUIDE
DCP-8085DN
Version A
UK/IRE

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   Summary of Contents for Brother DCP-8085DN

  • Page 1

    USER’S GUIDE DCP-8085DN Version A UK/IRE...

  • Page 2

    Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...

  • Page 3

    Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.

  • Page 4: Table Of Contents

    Using the documentation ...2 Symbols and conventions used in the documentation ...2 Accessing the Software User’s Guide and Network User’s Guide ...3 Viewing documentation ...3 Accessing Brother Support (For Windows Control panel overview ...6 Status LED indications ...8 Loading paper and documents Loading paper and print media ...10...

  • Page 5

    Security features Secure Function Lock 2.0 ... 27 Setting the password for the administrator ... 27 Changing the password for the administrator... 28 Setting up public user mode ... 28 Setting up restricted users... 29 Turning Secure Function Lock on/off... 29 Switching Users...

  • Page 6

    Section IV Software Software and Network features How to read the HTML User’s Guide...48 ® Windows ...48 ® Macintosh ...49 Section V Appendixes Safety and legal Choosing a location ...52 To use the machine safely...53 Important safety instructions...57 Libtiff Copyright and License ...59 Trademarks...60 Options Optional paper tray (LT-5300) ...61...

  • Page 7

    Menu and features On-screen programming... 104 Menu table... 104 Memory storage... 104 Menu keys ... 104 How to access the menu mode ... 105 Menu table ... 106 Entering text ... 116 Specifications General ... 118 Print media... 120 Copy ... 122 Scan ...

  • Page 8

    Section I General General information Loading paper and documents General Setup Security features...

  • Page 9: General Information

    General information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.

  • Page 10: Accessing The Software User's Guide And Network User's Guide

    Network User’s Guide. Viewing documentation Viewing documentation (Windows To view the documentation, from the Start menu, point to Brother, DCP-XXXX (where XXXX is your model name) from the program group, and then click User’s Guides in HTML format. If you have not installed the software, you can...

  • Page 11

    Quick Setup Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) ®...

  • Page 12: Accessing Brother Support (for Windows ® )

    (http://www.brother.com), click Brother Home Page. For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center. To visit our web site for original Brother Supplies (http://www.brother.com/original/), click Supplies Information. To return to the main page, click Back or...

  • Page 13: Control Panel Overview

    Chapter 1 Control panel overview 1 Status LED The LED will flash and change colour depending on the machine status. 2 LCD Displays messages to help you set up and use your machine. 3 Menu keys: Menu Lets you access the Menu to program your settings in this machine.

  • Page 14

    Scan Puts the machine in Scan mode. (For details about scanning, see the Software User’s Guide on the CD-ROM.) 9 Print keys: Secure/Direct This key has two functions. Secure You can print data saved in memory when you enter your four-digit password. (For details about using the Secure key, see the Software User’s Guide on the CD-ROM.) When using Secure Function Lock, you can...

  • Page 15: Status Led Indications

    2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and you see the same service call indication after turning the machine back on, please call your Brother dealer for service.

  • Page 16

    Cover open The front cover or fuser cover is open. Close the cover. Toner Life End Replace the toner cartridge with a new one. Paper error Put paper in the tray or clear the paper jam. Check the LCD message. Scan lock Check that the scanner lock lever is released.

  • Page 17: Loading Paper And Documents

    Loading paper and documents Loading paper and print media The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray. When you put paper into the paper tray, note the following: If your application software supports paper size selection on the print menu, you can select it through the software.

  • Page 18: Loading Paper In The Multi-purpose Tray (mp Tray)

    Put paper in the tray, and make sure that the paper is below the maximum paper mark (1). The side to be printed on must be face down. IMPORTANT Make sure the paper guides touch the sides of the paper. Put the paper tray firmly back in the machine.

  • Page 19

    Chapter 2 Open the MP tray and lower it gently. Pull out the MP tray support (1) and unfold the flap (2). While pressing the paper side guide release lever, slide the paper guides to fit the width of the paper that you are going to use.

  • Page 20: Unprintable Area

    Unprintable area Unprintable area for copies The figures show unprintable areas. Note This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The unprintable area changes with the paper size. Unprintable area when printing from a computer When using the printer driver the printable area is smaller than the paper size, as shown below.

  • Page 21: Acceptable Paper And Other Print Media

    Chapter 2 Acceptable paper and other print media Print quality may vary according to the type of paper you are using. You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, transparencies, labels or envelopes.

  • Page 22: Type And Size Of Paper

    Type and size of paper The machine loads paper from the installed standard paper tray, optional lower tray or multi-purpose tray. Standard paper tray Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 16.

  • Page 23: Paper Capacity Of The Paper Trays

    Chapter 2 Paper capacity of the paper trays Paper size Paper Tray A4, Letter, Executive, A5, A5 (Long Edge), A6, (Tray #1) B5 and B6. Multi-purpose tray Width: 69.8 to 216 mm (MP tray) Length: 116 to 406.4 mm Paper Tray A4, Letter, Executive, A5, B5 and B6.

  • Page 24: Handling And Using Special Paper

    • that is multipart or carbonless • that is designed for inkjet printing If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement.

  • Page 25

    Chapter 2 Envelopes Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality problems because of the way they have been made. A suitable envelope should have edges with straight, well-creased folds and the leading edge should not be thicker than two sheets of paper.

  • Page 26

    If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

  • Page 27: Loading Documents

    Chapter 2 Loading documents Using the automatic document feeder (ADF) The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 80 g/m paper and always fan the pages before putting them in the ADF. Recommended environment Temperature: 20 to 30°...

  • Page 28: Using The Scanner Glass

    Using the scanner glass You can use the scanner glass to copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wide and 355.6 mm long. Note To use the scanner glass, the ADF must be empty.

  • Page 29: General Setup

    General Setup Paper settings Paper Type Set up the machine for the type of paper you are using. This will give you the best print quality. Do one of the following: To set the paper type for the MP Tray press Menu, 1, 1, 1, 1. To set the paper type for Tray#1 press Menu, 1, 1, 1, 2.

  • Page 30: Tray Use In Copy Mode

    • If you chose Transparency for the Paper Type you will only be able to choose Letter, Legal, Folio or A4 size paper in step b. Tray Use in copy mode You can change the priority tray that the machine will use for printing copies. When you choose Tray#1 Only, MP Only or Tray#2 Only , the machine pulls the...

  • Page 31: Volume Settings

    Chapter 3 Volume settings Beeper volume When the beeper is on, the machine will beep when you press a key or make a mistake. You can choose a range of volume levels, from High to Off. Press Menu, 1, 2. Press a or b to choose Off, Low, Med or High.

  • Page 32: Sleep Time

    Sleep Time The Sleep Time setting can reduce power consumption by turning off the fuser while the machine is idle. You can choose how long the machine must be idle before it goes into sleep mode. When the machine receives computer data or makes a copy, the timer will be reset.

  • Page 33: User Settings List

    Chapter 3 User Settings List You can print a list of the settings you programmed. Press Menu, 6, 5. Press Start. Network Configuration List The Network Configuration List is a report listing the current network configuration including the network print server settings. Note Node name: Node name appears in the Network Configuration List.

  • Page 34: Security Features

    Make a careful note of your password. If you forget it you will have to reset the password stored in the machine. For information about how to reset the password call your Brother dealer for service. Note • Secure Function Lock can be set manually at the control panel or by using Web Based Management.

  • Page 35: Changing The Password For The Administrator

    Chapter 4 Changing the password for the administrator Press Menu, 1, 6. Press a or b to choose Set Password. Press OK. Enter the registered four-digit password. Press OK. Enter a four-digit number for the new password. Press OK. If the LCD shows Verify: re-enter the new password.

  • Page 36: Setting Up Restricted Users

    Setting up restricted users You can set up users with restrictions and a password for functions that are available to them. You can set up more advanced restrictions, such as by page count or PC user login name, through Web Based Management.

  • Page 37: Switching Users

    Chapter 4 Switching Users This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on. Changing to the restricted user Mode Hold down d as you press Secure/Direct. Press a or b to choose your name. Press OK.

  • Page 38: Section Ii Copy

    Section II Copy Making copies...

  • Page 39: Making Copies

    Making copies How to copy Entering copy mode Contrast:- Quality :Auto Enlg/Red:100% Tray :MP>T1 Press ab or Start Quality :Auto Enlg/Red:100% Tray :MP>T1 Bright Select & OK 1 Contrast 2 Quality 3 Copy ratio 4 Tray selection 5 Number of copies 6 Brightness Making a single copy Load your document.

  • Page 40: Copy Options (temporary Settings)

    Copy options (temporary settings) When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. The machine returns to its default settings one minute after copying. Enlarging or reducing the image copied You can choose the following enlargement or reduction ratios:...

  • Page 41: Improving Copy Quality

    Chapter 5 Improving copy quality You can choose from a range of quality settings. The default setting is Auto. Auto Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs. Text Suitable for documents containing only text.

  • Page 42: Adjusting Contrast And Brightness

    Adjusting Contrast and Brightness Contrast Adjust the contrast to help an image look sharper and more vivid. To temporarily change the contrast setting, follow the steps below: Load your document. Use the dial pad to enter the number of copies (up to 99). Press Contrast/Quality.

  • Page 43: Making N In 1 Copies

    Chapter 5 Making N in 1 copies (page layout) You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, which lets you save paper.

  • Page 44: Duplex (2-sided) Copying

    4 in 1 (L) Duplex (2-sided) copying If you want to use the duplex copy feature, load your document in the ADF. If you get an Out of Memory message while you are making duplex copies, try installing extra memory. (See Out of memory message on page 39.) Duplex Copy (long edge flip)

  • Page 45: Advanced Duplex Copy (short Edge)

    Chapter 5 Advanced Duplex Copy (short edge) Advanced 2 sided i 1 sided Portrait Landscape Advanced 1 sided i 2 sided Portrait Landscape Load your document. Enter the number of copies (up to 99) using the dial pad. Press Duplex and a or b to choose Advanced.

  • Page 46: Tray Selection

    Tray selection You can change the Tray Use only for the next copy. Load your document. Use the dial pad to enter the number of copies (up to 99). Press Tray Select. Press d or c to choose the MP>T1, or MP(XXX) T1>MP, #1(XXX) Press OK.

  • Page 47

    Chapter 5...

  • Page 48: Section Iii Direct Printing

    Section III Direct printing Printing data from a USB Flash memory drive or a digital camera supporting mass storage...

  • Page 49: Printing Data From A Usb Flash Memory Drive Or A Digital Camera Supporting Mass Storage

    Direct Print supports the following file formats: PDF version 1.7 JPEG Exif + JPEG PRN (created by Brother driver) TIFF (scanned by all MFC or DCP Brother models) ® PostScript 3™ (created by the Brother BRScript3 printer driver) XPS version 1.0 PDF data including a JBIG2 image file, a JPEG2000 image file, or transparency files are not supported.

  • Page 50: Printing Data Directly From The Usb Flash Memory Drive Or A Digital Camera Supporting Mass Storage

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Printing data directly from the USB Flash memory drive or a digital camera supporting mass storage Connect your USB Flash memory drive or digital camera to the USB direct interface (1) on the front of the machine.

  • Page 51

    Chapter 6 Note • Your digital camera must be switched from PictBridge mode to mass storage mode. • If you want to print an index of the files, choose Index Print, and then press OK. Press Start to print the data. •...

  • Page 52: Understanding The Error Messages

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Understanding the error messages Once you are familiar with the types of errors that can occur while you print data from the USB Flash memory drive with Direct Print, you can easily identify and troubleshoot any problems.

  • Page 53

    Chapter 6...

  • Page 54

    Section IV Software Software and Network features...

  • Page 55: Software And Network Features

    Note If you have not installed the software, see Viewing documentation (Windows on page 3. From the Start menu, point to Brother, DCP-XXXX from the programs group, then click User’s Guides in HTML format. Click on the manual you want (USER'S GUIDE, SOFTWARE USER’S GUIDE or...

  • Page 56: Macintosh

    ® Macintosh Make sure your Macintosh on. Insert the Brother CD-ROM into your CD-ROM drive. Double-click the Documentation icon. Double-click your language folder, and then double-click the top.html file. Click on the manual you want (USER'S GUIDE, SOFTWARE USER’S GUIDE or NETWORK USER’S GUIDE) in the top...

  • Page 57

    Chapter 7...

  • Page 58

    Section V Appendixes Safety and legal Options Troubleshooting and routine maintenance Menu and features Specifications Glossary...

  • Page 59: A Safety And Legal

    Safety and legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without condensation).

  • Page 60: To Use The Machine Safely

    To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord from the electrical socket. Doing this will prevent an electrical shock.

  • Page 61

    DO NOT use flammable substances, any type of spray or any organic solvent/liquids contains alcohol or ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. See Routine maintenance on page 86 for how to clean the machine. DO NOT use a vacuum cleaner to clean up scattered toner.

  • Page 62

    Safety and legal CAUTION After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustration. To prevent injuries, be careful not to put your hands on the edge of the machine under the document cover as shown in the illustration.

  • Page 63

    When you move the machine, grasp the side hand holds that are under the scanner. IMPORTANT The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label.

  • Page 64: Important Safety Instructions

    DO NOT share the same power circuit with other high powered appliances, such as an air conditioner, copier, shredder, and so on. If you cannot avoid using the printer with these appliances, we recommend that you use a voltage transformer or a high-frequency noise filter.

  • Page 65

    15 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water.

  • Page 66: Libtiff Copyright And License

    Safety and legal Libtiff Copyright and License Use and Copyright Copyright© 1988-1997 Sam Leffler Copyright© 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

  • Page 67: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries.

  • Page 68: B Options

    Brother dealer. For setup, see the instructions that we have supplied with the lower tray unit. Memory board DCP-8085DN has 64 MB of standard memory and one slot for optional memory expansion. You can expand the memory up paper.

  • Page 69: Installing Extra Memory

    Installing extra memory Turn off the machine’s power switch. Disconnect the interface cable from the machine, and then unplug the power cord from the electrical socket. Note Be sure to turn off the machine’s power switch before you install or remove the SO-DIMM.

  • Page 70: Troubleshooting And Routine Maintenance Troubleshooting

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.

  • Page 71

    Press Job Cancel. As the machine cancels the job and clears it from the memory it may produce an incomplete printout. Suggestions Make sure that the Brother TWAIN driver is chosen as the primary source. In PaperPort™ 11SE, click File, Scan or Get Photo and choose the Brother TWAIN driver.

  • Page 72

    Paper handling difficulties (continued) Difficulties How do I print on envelopes? What paper can I use? There is a paper jam. Print quality difficulties Difficulties Printed pages are curled. Printed pages are smeared. Printouts are too light. Network difficulties Difficulties Suggestions Cannot print over a wired Network.

  • Page 73

    To add port 137 for network scanning and network printing, enter the information below: 1. In Description of service: - Enter any description, for example “Brother network scanning” 2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”.

  • Page 74

    Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1. In Name: Enter any description. (for example “Brother Scanner”) 2. In Port number: Enter “54925”. 3. Make sure UDP is chosen. Then click OK.

  • Page 75: Improving The Print Quality

    Improving the print quality Examples of poor print quality ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 White lines across the page ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 White lines down the page Hollow print...

  • Page 76

    The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 98.) The fuser unit may be contaminated. Call your Brother dealer for service. Check the paper type and quality. (See Acceptable paper and other print media on page 14.)

  • Page 77

    Examples of poor print quality Envelope creases Curled or wavy Recommendation Open the back cover. Pull the blue lever until the mark (c) reaches beside the mark ( as shown below. Resend the print job. Note When you have finished printing, open the back cover and reset the two blue levers back to their original position.

  • Page 78

    Examples of poor print Recommendation quality Curled Troubleshooting and routine maintenance Turn the paper over in the paper tray, and print again. (Excluding Letterhead paper) If the problem remains, switch the Anti-Curl Lever as follows: 1 Open the back cover. 2 Lift the lever (1) and slide the lever (2) in the direction of the arrow.

  • Page 79

    90 and Cleaning the drum unit on page 91.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 98.) The fuser unit may be contaminated. Call your Brother dealer for service.

  • Page 80

    (See Replacing a toner cartridge on page 95.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 98.) The fuser unit may be smudged. Call your Brother dealer for service.

  • Page 81

    Examples of poor print quality ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 Poor fixing Recommendation Open the back cover and make sure that the two blue levers on the left and right hand sides are in the up position. Choose Improve Toner Fixing mode in the printer driver.

  • Page 82: Error And Maintenance Messages

    The most common error and maintenance messages are shown below. You can clear most errors and perform routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/. Error Message...

  • Page 83

    Error Message Cause The temperature of fuser unit Fuser Error does not rise at a specified temperature within specified time. The fuser unit is too hot. The paper is jammed in the Jam Duplex duplex tray. The paper is jammed in the back Jam Rear of the machine.

  • Page 84

    The drum unit counter was not reset when a new drum was installed. It is time to replace the fuser unit. Call your Brother dealer to replace the fuser Replace Parts Fuser Unit It is time to replace the laser unit. Call your Brother dealer to replace the laser...

  • Page 85

    Error Message Cause If the LCD shows Toner Low, Toner Low you can still print; however, the machine is telling you that the toner cartridge is near the end of its life and the toner will soon need replacing. There are too many files stored Too Many Files on the USB Flash memory drive.

  • Page 86: Document Jams

    Document jams If the document is jammed, follow the steps below. IMPORTANT After removing a jammed document, check that no paper scraps are left in the machine that could cause another jam. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed.

  • Page 87: Paper Jams

    If you have not installed a drum unit or have installed the drum unit incorrectly, then this may cause a paper jam in your Brother machine. Note If the error message remains, open and close the front cover and fuser cover firmly to reset the machine.

  • Page 88

    IMPORTANT To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. Note The LCD names for the paper trays are as follows: • Standard paper tray: Tray 1 • Optional lower tray: Tray 2 •...

  • Page 89

    For Jam Tray 2: Use both hands to slowly pull out the jammed paper. Make sure the paper is below the maximum paper mark (b) of the paper tray. While pressing the blue paper- guide release lever, slide the paper guides to fit the paper size.

  • Page 90

    Slowly take out the drum unit and toner cartridge assembly. The jammed paper may be pulled out with the toner cartridge and drum unit assembly, or this may release the paper so you can pull it out of the paper tray opening. IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a...

  • Page 91

    IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. Push down the blue lock lever and take the toner cartridge out of the drum unit.

  • Page 92

    Paper is jammed at the back of the machine Press the front cover release button and open the front cover. Slowly take out the drum unit and toner cartridge assembly. IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.

  • Page 93: Routine Maintenance

    Paper is jammed in the duplex tray Pull the duplex tray completely out of the machine. Pull the jammed paper out of the machine or the duplex tray. Put the duplex tray back in the machine. Routine maintenance WARNING Use neutral detergents. DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or...

  • Page 94: Cleaning The Outside Of The Machine

    Cleaning the outside of the machine Turn off the machine. Disconnect all cables, and then unplug the power cord from the electrical socket. Pull the paper tray completely out of the machine. Wipe the outside of the machine with a dry, lint-free soft cloth to remove dust.

  • Page 95: Cleaning The Laser Scanner Window

    In the ADF unit, clean the white bar (1) and the scanner glass strip (2) underneath it with a soft lint-free cloth moistened with water. Plug the machine’s power cord back into the electrical socket first, and reconnect all cables. Turn on the machine. Note In addition to cleaning the scanner glass and glass strip with a soft lint-free cloth...

  • Page 96

    CAUTION HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. To prevent injury, when you open the front or back cover (back output tray) of the machine DO NOT touch the shaded parts shown in the illustration.

  • Page 97: Cleaning The Corona Wire

    Cleaning the corona wire If you have print quality problems, clean the corona wire as follows: Turn off the machine. Disconnect all cables, and then unplug the power cord from the electrical socket. Open the front cover and slowly take out the drum unit and toner cartridge assembly.

  • Page 98: Cleaning The Drum Unit

    Plug the machine’s power cord back into the electrical socket first, and then reconnect all cables. Turn on the machine. IMPORTANT To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations below. Troubleshooting and routine maintenance Cleaning the drum unit If you have print quality problems, clean the drum unit as follows.

  • Page 99

    Push down the blue lock lever and take the toner cartridge out of the drum unit. IMPORTANT • Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold water at once. •...

  • Page 100

    Put the toner cartridge back into the drum unit until you hear it lock into place. If you put the cartridge in correctly, the blue lock lever will lift automatically. Put the drum unit and toner cartridge assembly back in the machine. Close the front cover.

  • Page 101: Replacing The Consumable Items

    Replacing the consumable items You will need to replace the consumable items when the machine indicates that the life of the consumable is over. Toner cartridge Order No. TN-3230, TN-3280 IMPORTANT • We recommend placing used consumable items on a sheet of paper to prevent accidentally spilling or scattering the material inside.

  • Page 102: Replacing A Toner Cartridge

    Replacing a toner cartridge The High Yield toner cartridges can print approximately 8,000 pages and the Standard toner cartridges can print approximately 3,000 pages . Actual page count will vary depending on your average type of document (i.e., standard letter, detailed graphics).

  • Page 103

    • To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. • Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with genuine Brother toner cartridges (TN-3230/TN- 3280).

  • Page 104

    Put the new toner cartridge firmly into the drum unit until you hear it lock into place. If you put it in correctly, the lock lever will lift automatically. Note Make sure that you put in the toner cartridge correctly or it may separate from the drum unit.

  • Page 105: Replacing The Drum Unit

    Replacing the drum unit The machine uses a drum unit to create print images on paper. If the LCD shows Replace Parts Drum, the drum unit is near the end of its life and it is time to buy a new one.

  • Page 106

    IMPORTANT • We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. • To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.

  • Page 107: Replacing Periodic Maintenance Parts

    The parts listed below will have to be replaced after printing approximately 50,000 pages for PF Kit MP and 100,000 pages for PF Kit1, PF Kit2, Fuser and Laser. Please call your Brother dealer when the following messages appear on the LCD. LCD message Description...

  • Page 108: Checking The Remaining Life Of Parts

    2 All Settings You can reset all the machine settings back to the settings that were set at the factory. Brother strongly recommends you use this operation when you dispose of the machine. Note Unplug the interface cable when you reset All Settings.

  • Page 109: Packing And Shipping The Machine

    Packing and shipping the machine CAUTION Make sure that the machine has fully cooled down by leaving it disconnected from the power for at least 30 minutes before packing. When you transport the machine, use the packing materials that came with your machine.

  • Page 110

    Take the two styrofoam pieces and match the front of the machine to the “FRONT” mark on the one of the styrofoam pieces, and the back of the machine to the “REAR” mark on the other styrofoam piece (6). Put the AC power cord and printed materials in the original carton as shown below (7).

  • Page 111: D Menu And Features

    Menu and features On-screen programming Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options.

  • Page 112: How To Access The Menu Mode

    How to access the menu mode Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Copy menu. Press 3 for Printer menu. Press 4 for USB Direct I/F menu. Press 5 for Network menu. Press 6 for Machine Info. menu. You can also scroll through each menu level by pressing a or b for the direction you want.

  • Page 113: Menu Table

    Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Main Menu Submenu Menu Selections 1.General Setup 1.Paper 1.Paper Type 1.MP Tray Choose & OK to accept Options Descriptions Sets the type of Thin paper in the MP Plain* tray.

  • Page 114

    Main Menu Submenu Menu Selections 2.Paper Size 1.MP Tray 1.General Setup 1.Paper (Continued) (Continued) Options Descriptions Sets the size of the paper in the MP Letter tray. Legal Executive A5 L Folio Sets the size of the 2.Tray#1 paper in the paper Letter tray.

  • Page 115

    Main Menu Submenu Menu Selections — 1.General Setup 2.Beeper (Continued) 3.Ecology 1.Toner Save 2.Sleep Time 4.Tray Use 1.Copy 2.Print — 5.LCD Contrast 6.Function Lock — Options Descriptions Adjusts the volume level of the beeper. Med* High Increases the page yield of the toner Off* cartridge.

  • Page 116

    Main Menu Submenu Menu Selections 1.General Setup 7.Document Scan 1.Glass ScanSize (Continued) 2.File size 1.Color 3.Duplex Scan 8.Reset 1.Network 2.All Settings — 0.Local Language Options Descriptions Adjusts the scan area of the scanner Letter glass to the size of the document. Legal/Folio You can set your Small...

  • Page 117

    Main Menu Submenu Menu Selections — 2.Copy 1.Quality 2.FB Txt Quality — — 3.Brightness — 4.Contrast — 3.Printer 1.Emulation 2.Print Options 1.Internal Font 1.HP LaserJet 2.Configuration — 3.Test Print — 3.Duplex 4.Reset Printer — Options Descriptions You can choose the Copy Text resolution for your type of Photo...

  • Page 118

    Main Menu Submenu Menu Selections 4.USB Direct I/F 1.Direct Print 1.Paper Size 2.Media Type 3.Multiple Page 1in1* 4.Orientation 5.Collate 6.Print Quality Normal* 7.PDF Option Menu and features Options Descriptions Sets the paper size when printing directly from the Letter USB flash memory drive. Legal A5 L and A6 size are not available for the optional...

  • Page 119

    Main Menu Submenu Menu Selections 4.USB Direct I/F 1.Direct Print 8.Index Print (Continued) (Continued) 2.Scan to USB 1.Resolution 2.File Name Options Descriptions Sets the index print Simple* option, simple format or Details details. Sets the resolution to Color 100 dpi* send the scanned data to Color 200 dpi USB Flash memory drive.

  • Page 120

    [000-255]. [000-255] Automatically allocates the IP address from the link-local address range. Enable or Disable the IPv6 protocol. If Off* you want to use the IPv6 protocol, visit http://solutions.brother.com/ for more information. Page See the Network User’s Guide on the CD-ROM.

  • Page 121: Time Zone

    Main Menu Submenu Menu Selections — 5.Network 2.Ethernet (continued) 3.Scan To FTP — — 4.ScanTo Network 5.Time Zone — 0.Network Reset 1.Reset 2.Exit Options Descriptions Chooses the Auto* Ethernet link mode. 100B-FD 100B-HD 10B-FD 10B-HD Chooses the file Color 100 dpi* format to send the Color 200 dpi scanned data via...

  • Page 122

    Main Menu Submenu Menu Selections — 6.Machine Info. 1.Date&Time 2.Auto Daylight — — 3.Serial No. 4.Page Counter — 5.User Settings — 6.Network Config — 7.Parts Life 1.Drum 2.Fuser 3.Laser 4.PF kit MP 5.PF kit 1 6.PF Kit 2 Menu and features Options Descriptions —...

  • Page 123: Entering Text

    Entering text When setting certain menu selections, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the number of times shown in this reference table to access the character you want.

  • Page 124

    Special characters and symbols Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection.

  • Page 125: Specifications

    Specifications General Printer Type Print Method Memory Capacity LCD (liquid crystal display) 22 characters × 5 lines Power Source Power Consumption When making a copy from one sheet Dimensions Weight Noise level Measured in accordance with ISO9296. Laser Electrophotography by semiconductor laser beam scanning 64 MB 220 - 240V 50/60Hz Peak:...

  • Page 126

    Temperature Humidity ADF (automatic document feeder) Paper Tray Paper Tray 2 (option) Operating: 10 to 32.5°C Storage: 5 to 35°C Operating: 20 to 80% (without condensation) Storage: 10 to 90% (without condensation) Up to 50 pages (Staggered) [80 g/m Recommended Environment for Best Results: Temperature: 20 to 30°C Humidity: 50% - 70%...

  • Page 127: Print Media

    Print media Paper Input Paper Tray Paper Type: Paper Size: Paper Weight: Maximum Paper Tray Capacity: Multi-purpose tray (MP tray) Paper Type: Paper Size: Paper Weight: Maximum Multi-purpose tray Capacity: For transparencies or labels, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid the possibility of smudging.

  • Page 128

    Paper Output Output Tray Back Output Tray Duplex Paper Size Printing Manual Duplex Automatic Duplex Specifications Up to 150 sheets (face down print delivery to the output paper tray) One sheet (face-up print delivery to the back output tray)

  • Page 129: Copy

    Copy Colour/Monochrome Single-sided Document Size 2-Sided (Duplex) Document Size Copy Width: Multiple Copies Reduce/Enlarge Resolution First Copy Out Time 1200 x 600 dpi when copying with Text quality, 100% ratio and from scanner glass. The first copy out time may vary depending on scanner lamp warm up time. Monochrome ADF Width: 148 to 215.9 mm...

  • Page 130: Scan

    Document Size Scanning Width Greyscale For the latest driver updates, visit http://solutions.brother.com/ Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows 19200 dpi can be chosen by using the Brother scanner utility) Yes/Yes ® Yes (Windows 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista ®...

  • Page 131: Print

    First Print Out Time Less than 8.5 seconds (from the READY state and standard tray) Print only via network For the latest driver updates, visit http://solutions.brother.com/ The print speed may change depending on the type of document you print. ®...

  • Page 132: Interfaces

    Interfaces Parallel A bi-directional shielded parallel cable that is IEEE 1284 compliant and no longer than 2 m. Use a USB 2.0 interface cable (type A/B) that is no longer than 2 m. LAN cable Use an Ethernet UTP cable category 5 or greater. Parallel cable is not supported for Window Vista ®...

  • Page 133: Direct Print Feature

    Direct Print feature Compatibility PDF version 1.7 printer driver), TIFF (scanned by all Brother MFC or DCP models), PostScript version 1.0. PDF data including a JBIG2 image file, a JPEG2000 image file or transparency files are not supported. , JPEG, Exif + JPEG, PRN (created by Brother ®...

  • Page 134: Computer Requirements

    Computer requirements Minimum System Requirements and Supported PC Software Functions Computer Platform Processor & Operating System Minimum Version Speed ® ® ® Windows Windows Intel Pentium Operating 2000 or equivalent System Professional ® Windows ® 2 4 Home ® Windows Professional ®...

  • Page 135

    ® Internet Explorer 5.5 or greater. For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB/Pararell ports are not supported. PaperPort™ 11SE supports Microsoft For the latest driver updates, visit http://solutions.brother.com All trademarks, brand and product names are property of their respective companies.

  • Page 136: Consumable Items

    Consumable items Toner Cartridge Life Drum Unit Approx. cartridge yield is declared in accordance with ISO/IEC 19752. Drum yield is approximate, and may vary by type of use. Standard Toner Cartridge: TN-3230: High-Yield Toner Cartridge: TN-3280: DR-3200: Specifications Approx. 3,000 pages (A4) Approx.

  • Page 137: Ethernet Wired Network

    Ethernet wired network Network board NC-6800h type2 model name You can connect your machine to a network for Network Printing, Network Scanning. Support for Windows Windows Server Server Mac OS Protocols IPv4: IPv6: Network type Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN) ®...

  • Page 138

    Client computers with a web browser supporting Java. Print only via network ® Mac OS X 10.3.9 or greater (mDNS) BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/ ® 2000 Professional, Windows ® XP Professional x64 Edition, Windows Vista ®...

  • Page 139: Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.

  • Page 140: Index

    Index ADF (automatic document feeder) using ...20 ® ® Apple Macintosh See Software User’s Guide on the CD-ROM. Cancelling print jobs ...7 Cleaning corona wire ...90 drum unit ...91 laser scanner window ...88 scanner glass ...87 Consumable items ...94 Control panel overview ...6 ®...

  • Page 141

    Labels ... 11 LCD (liquid crystal display) ... 6 contrast ...25 Machine information checking remaining life of drum unit and periodic maintenance parts ...101 page counts ...100 status LED ...8 ® Macintosh See Software User’s Guide on the CD-ROM. Maintenance, routine ...86 checking the remaining life of drum unit and periodic maintenance parts ...101 replacing...

  • Page 142

    Resolution copy ...122 print ...124 scan ...123 Restricted users ...29 Safety instructions ...57 Scan ...7 Scanner glass using ...21 Scanning See Software User’s Guide on the CD-ROM. Secure key ...7 Security Secure function lock administrator password ...27 Public user ...28 restricted users ...29 Secure key ...7 Serial number...

  • Page 143

    This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.

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