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Brother DCP 8085DN User Manual

Brother copier/printer/scanner user manual.
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USER'S GUIDE
DCP-8085DN
Version 0
CHN-ENG

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Table of Contents

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  • Page 1 USER’S GUIDE DCP-8085DN Version 0 CHN-ENG...
  • Page 2 5 Some parts in the machine can be used on the same series model machines which produced by the same factory. Note: If you want to replace the parts, please contact your local Brother repair station. © 2009 Brother Industries, Ltd.
  • Page 3: Compilation And Publication Notice

    Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 4: Table Of Contents

    Using the documentation ...2 Symbols and conventions used in the documentation ...2 Accessing the Software User’s Guide and Network User’s Guide ...3 Viewing documentation ...3 Accessing Brother Support (Windows Control panel overview ...6 Status LED indications ...8 Loading paper and documents Loading paper and print media ...10...
  • Page 5 Security features Secure Function Lock 2.0 ... 27 Setting the password for the administrator ... 27 Changing the password for the administrator... 27 Setting up the public user mode ... 28 Setting up restricted users... 28 Turning Secure Function Lock on/off... 29 Switching Users...
  • Page 6 Section IV Software Software and Network features How to read the HTML User’s Guide...48 ® Windows ...48 Macintosh ...49 Section V Appendixes Safety and legal Choosing a location ...52 To use the machine safely...53 Important Safety Instructions ...56 IEC60825-1+A2:2001 Specification...57 Disconnect device ...58 LAN connection ...58 Radio interference ...58...
  • Page 7 Checking the remaining life of parts ... 101 Reset ... 102 How to Reset ... 102 Packing and shipping the machine ... 102 Menu and features On-screen programming... 104 Menu table... 104 Memory storage... 104 Menu keys ... 104 How to access the menu mode ... 105 Menu table ...
  • Page 9 Section I General General information Loading paper and documents General Setup Security features...
  • Page 10: General Information

    General information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.
  • Page 11: Accessing The Software User's Guide And Network User's Guide

    Network User’s Guide. Viewing documentation Viewing documentation (Windows To view the documentation, from the Start menu, point to Brother, DCP-XXXX (where XXXX is your model name) from the program group, and then click User’s Guides in HTML format. If you have not installed the software, you can...
  • Page 12 Quick Setup Guide. The PDF format is recommended for printing the manuals. Double-click Brother Solutions Center icon to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)
  • Page 13: Accessing Brother Support (windows ® )

    Brother Home Page. For the latest news and product support information, click Brother Solutions Center. To visit our web site for original Brother Supplies, click Supplies Information. To return to the main page, click Back or if you have finished, click Exit.
  • Page 14: Control Panel Overview

    Chapter 1 Control panel overview 1 Status LED The LED will flash and change colour depending on the machine status. 2 LCD Displays messages to help you set up and use your machine. 3 Menu keys: Menu Lets you access the Menu to program your settings in this machine.
  • Page 15 Contrast:- Quality :Auto Enlg/Red:100% Tray :MP>T1 Sleep Tray Select Lets you change which tray will be used for the next copy. Sort Sorts multiple copies using the ADF. N in 1 You can choose N in 1 to copy 2 or 4 pages onto one page.
  • Page 16: Status Led Indications

    2. Wait a few seconds, and then turn it back on and try to print again. If you cannot clear the error and you see the same service call indication after turning the machine back on, please call Brother Call Center for service.
  • Page 17 Cover open The front cover or fuser cover is open. Close the cover. Toner Life End Replace the toner cartridge with a new one. Paper error Put paper in the tray or clear the paper jam. Check the LCD message. Scan lock Check that the scanner lock lever is released.
  • Page 18: Loading Paper And Documents

    Loading paper and documents Loading paper and print media The machine can feed paper from the standard paper tray, optional lower tray or multi-purpose tray. When you put paper into the paper tray, note the following: If your application software supports paper size selection on the print menu, you can select it through the software.
  • Page 19: Loading Paper In The Multi-purpose Tray (mp Tray)

    Fan the stack of paper well to avoid paper jams and misfeeds. Put paper in the tray, and make sure that the paper is below the maximum paper mark (1). The side to be printed on must be face down. IMPORTANT Make sure the paper guides touch the sides of the paper.
  • Page 20 Chapter 2 Open the MP tray and lower it gently. Pull out the MP tray support (1) and unfold the flap (2). While pressing the paper side guide release lever, slide the paper guides to fit the width of the paper that you are going to use.
  • Page 21: Unprintable Area

    Unprintable area Unprintable area for copies The figures below show unprintable areas. Usage Copy Note This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper. The unprintable area changes with the paper size. Unprintable area when printing from a computer When using the printer driver the printable area is smaller than the paper size, as shown below.
  • Page 22: Acceptable Paper And Other Print Media

    Chapter 2 Acceptable paper and other print media Print quality may vary according to the type of paper you are using. You can use the following types of print media: thin paper, plain paper, thick paper, bond paper, recycled paper, transparencies, labels or envelopes.
  • Page 23: Type And Size Of Paper

    Type and size of paper The machine loads paper from the installed standard paper tray, optional lower tray or multi-purpose tray. Standard paper tray Since the standard paper tray is a universal type, you can use any of the paper sizes (one paper type and size at a time) listed in the table in Paper capacity of the paper trays on page 15.
  • Page 24: Handling And Using Special Paper

    Chapter 2 Recommended paper specifications The following paper specifications are suitable for this machine. Basis weight 75-90 g/m 80-110 µm Thickness Roughness Higher than 20 sec. Stiffness 90-150 cm Grain direction Long grain Volume resistivity -10e Surface resistivity -10e Filler CaCO (Neutral) Ash content...
  • Page 25 If you use any of the types of paper listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Loading paper and documents Envelopes Most envelopes will be suitable for your machine.
  • Page 26 If you use any of the types of envelopes listed above, they may damage your machine. This damage is not covered under any Brother warranty or service agreement. Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.
  • Page 27 Labels The machine will print on most types of labels designed for use with a laser machine. Labels should have an adhesive that is acrylic-based since this material is more stable at the high temperatures in the fuser unit. Adhesives should not come in contact with any part of the machine, because the label stock may stick to the drum unit or rollers and cause...
  • Page 28: Loading Documents

    Chapter 2 Loading documents Using the automatic document feeder (ADF) The ADF can hold up to 50 pages and feeds each sheet individually. Use standard 80 g/m paper and always fan the pages before putting them in the ADF. Recommended environment Temperature: 20 to 30°C Humidity: 50% - 70% Paper: APP Blue Flagship 70 g/m...
  • Page 29: Using The Scanner Glass

    Using the scanner glass You can use the scanner glass to copy or scan pages of a book or one page at a time. Documents can be up to 215.9 mm wide and 355.6 mm long. Note To use the scanner glass, the ADF must be empty.
  • Page 30: General Setup

    General Setup Paper settings Paper Type Set up the machine for the type of paper you are using. This will give you the best print quality. Do one of the following: To set the paper type for the MP Tray press Menu, 1, 1, 1, 1. To set the paper type for Tray#1 press Menu, 1, 1, 1, 2.
  • Page 31: Tray Use In Copy Mode

    Tray Use in copy mode You can change the priority tray that the machine will use for printing copies. When you choose Tray#1 Only, MP Only or Tray#2 Only , the machine pulls the paper only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD.
  • Page 32: Volume Settings

    Chapter 3 Volume settings Beeper volume When the beeper is on, the machine will beep when you press a key or make a mistake. You can choose a range of volume levels, from High to Off. Press Menu, 1, 2. Press a or b to choose Off, Low, Med or High.
  • Page 33: Sleep Time

    Sleep Time The Sleep Time setting can reduce power consumption by turning off the fuser while the machine is idle. You can choose how long the machine must be idle before it goes into sleep mode. When the machine receives computer data, or makes a copy, the timer will be reset.
  • Page 34: User Setting List

    Chapter 3 User Setting List You can print a list of the settings you programmed. Press Menu, 6, 4. Press Start. Press Stop/Exit. Network Configuration List The Network Configuration List is a report listing the current network configuration including the network print server settings. Note Node name: Node name appears in the Network Configuration List.
  • Page 35: Security Features

    Make a careful note of your password. If you forget it, you will have to reset the password stored in the machine. For information about how to reset the password call Brother Call Center. Note • Secure Function Lock can be set manually at the control panel or by using Web Based Management.
  • Page 36: Setting Up The Public User Mode

    Chapter 4 Setting up the public user mode Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user. Press Menu, 1, 6.
  • Page 37: Turning Secure Function Lock On/off

    Turning Secure Function Lock on/off If you enter the wrong password, the LCD will show Wrong Password. Re-enter the correct password. Turning Secure Function Lock on Press Menu, 1, 6. Press a or b to choose Lock OffiOn. Press OK. Enter your four-digit administrator password.
  • Page 38 Chapter 4...
  • Page 39: Section Ii Copy

    Section II Copy Making copies...
  • Page 40: Making Copies

    Making copies How to copy Entering copy mode Contrast:- Quality :Auto Enlg/Red:100% Tray :MP>T1 Press ab or Start Quality :Auto Enlg/Red:100% Tray :MP>T1 Bright Select & OK 1 Contrast 2 Quality 3 Copy ratio 4 Tray selection 5 Number of copies 6 Brightness Making a single copy Load your document.
  • Page 41: Copy Options (temporary Settings)

    Copy options (temporary settings) When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. The machine returns to its default settings one minute after copying. Enlarging or reducing the image copied You can choose the following enlargement or reduction ratios:...
  • Page 42: Improving Copy Quality

    Chapter 5 Improving copy quality You can choose from a range of quality settings. The default setting is Auto. Auto Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs. Text Suitable for documents containing only text.
  • Page 43: Adjusting Contrast And Brightness

    Adjusting Contrast and Brightness Contrast Adjust the contrast to help an image look sharper and more vivid. To temporarily change the contrast setting, follow the steps below: Load your document. Use the dial pad to enter the number of copies (up to 99). Press Contrast/Quality.
  • Page 44: Billings And Id Copies

    Chapter 5 Billings and ID Copies When you want to copy Billings paper or Identification card, you can make it more visible by using this feature. This feature can copy one page at a time. After the copying is finished, the copy settings will return to the settings that you set just before that.
  • Page 45 After all the pages have been scanned, press 2 in step f to finish. If you are copying from the ADF: Insert your document face up in the direction shown below: 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) If you are copying from the scanner glass:...
  • Page 46: Duplex (2-sided) Copying

    Chapter 5 Duplex (2-sided) copying If you want to use the duplex copy feature, load your document in the ADF. If you get an Out of Memory message while you are making duplex copies, try installing extra memory. (See Out of memory message on page 40.) Duplex Copy (long edge flip)
  • Page 47: Advanced Duplex Copy (short Edge Flip)

    Advanced Duplex Copy (short edge flip) Advanced 2 sided i 1 sided Portrait Landscape Advanced 1 sided i 2 sided Portrait Landscape Load your document. Enter the number of copies (up to 99) using the dial pad. Press Duplex and a or b to select Advanced.
  • Page 48: Tray Selection

    Chapter 5 Tray selection You can change the Tray Use only for the next copy. Load your document. Use the dial pad to enter the number of copies (up to 99). Press Tray Select. Press d or c to choose the MP>T1, or MP(XXX) T1>MP, #1(XXX) Press OK.
  • Page 49: Section Iii Direct Printing

    Section III Direct printing Printing data from a USB Flash memory drive or a digital camera supporting mass storage...
  • Page 50: Printing Data From A Usb Flash Memory Drive Or A Digital Camera Supporting Mass Storage

    Direct Print supports the following file formats: PDF version 1.7 JPEG Exif + JPEG PRN (created by Brother driver) TIFF (scanned by all MFC or DCP Brother models) ® PostScript 3™ (created by the Brother BRScript3 printer driver) XPS version 1.0...
  • Page 51: Printing Data Directly From The Usb Flash Memory Drive Or A Digital Camera Supporting Mass Storage

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Printing data directly from the USB Flash memory drive or a digital camera supporting mass storage Connect your USB Flash memory drive or digital camera to the USB direct interface (1) on the front of the machine.
  • Page 52 Chapter 6 Note • Your digital camera must be switched from PictBridge mode to mass storage mode. • If you want to print an index of the files, choose Index Print, and then press OK. Press Start to print the data. •...
  • Page 53: Understanding The Error Messages

    Printing data from a USB Flash memory drive or a digital camera supporting mass storage Note • If you want to change the default setting for the paper tray to feed paper from, press Menu, 1, 4, 2 to change the paper tray setting.
  • Page 54 Chapter 6...
  • Page 55 Section IV Software Software and Network features...
  • Page 56: Software And Network Features

    Note If you have not installed the software, see Viewing documentation (Windows on page 3. From the Start menu, point to Brother, DCP-XXXX from the programs group, then click User’s Guides in HTML format. Click on the manual you want (USER’S GUIDE,...
  • Page 57: Macintosh

    Macintosh Make sure your Macintosh is turned on. Insert the Brother CD-ROM into your CD-ROM drive. Double-click the Documentation icon. Double-click your language folder, and then double-click the top.html file. Click on the manual you want (USER’S GUIDE, SOFTWARE USER’S GUIDE or NETWORK USER’S GUIDE) in the top...
  • Page 58 Chapter 7...
  • Page 59 Section V Appendixes Safety and legal Options Troubleshooting and routine maintenance Menu and features Specifications Glossary...
  • Page 60: A Safety And Legal

    Safety and legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a standard grounded electrical socket. Choose a location where the temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without condensation).
  • Page 61: To Use The Machine Safely

    To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the power cord from the electrical socket. Doing this will prevent an electrical shock.
  • Page 62 DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free soft cloth and dispose of it according to local regulations. CAUTION After you have just used the machine, some internal parts of the machine will be extremely hot.
  • Page 63 Safety and legal To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations. When you move the machine, grasp the side hand holds that are under the scanner. IMPORTANT The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label.
  • Page 64: Important Safety Instructions

    Please refer all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Call Center for Service.
  • Page 65: Iec60825-1+a2:2001 Specification

    For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document.
  • Page 66: Disconnect Device

    WARNING Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. Disconnect device This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket to shut off power completely.
  • Page 67: Legal Limitations For Copying

    Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document. The following are examples of documents which should not be copied: Money Bonds or other certificates of debt...
  • Page 68: Libtiff Copyright And License

    Libtiff Copyright and License Use and Copyright Copyright© 1988-1997 Sam Leffler Copyright© 1991-1997 Silicon Graphics, Inc. Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.
  • Page 69: Trademarks

    Safety and legal Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft, Windows, Windows Server and Internet Explorler are registered trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 70: B Options

    Height: 31.75 mm Dram Type: SDRAM 2 Bank For purchasing information and part numbers visit the Buffalo Technology website: http://www.buffalo-technology.com/ Note • There might be some SO-DIMMs that will not work with the machine. • For more information, contact Brother Call Center.
  • Page 71: Installing Extra Memory

    Installing extra memory Turn off the machine’s power switch. Disconnect the interface cable from the machine, and then unplug the power cord from the electrical socket. Note Be sure to turn off the machine’s power switch before you install or remove the SO-DIMM.
  • Page 72: Troubleshooting And Routine Maintenance Troubleshooting

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/.
  • Page 73: Scanning Difficulties

    As the machine cancels the Job and clears it from the memory it may produce an incomplete printout. Suggestions Make sure that the Brother TWAIN driver is chosen as the primary source. In Presto! PageManager, click File, Select source, and choose the Brother TWAIN driver.
  • Page 74: Paper Handling Difficulties

    Paper handling difficulties Difficulties The machine does not load paper. The LCD shows No Paper or a Paper Jam message. The machine does not feed paper from the MP tray. How do I print on envelopes? What paper can I use? There is a paper jam.
  • Page 75 To add port 137 for network scanning and network printing, enter the information below: 1. In Description of service: - Enter any description, for example “Brother network scanning”. 2. In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network Enter “Localhost”.
  • Page 76 Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1. In Name Enter any description. (for example “Brother Scanner”) 2. In Port number Enter “54925”. 3. Make sure UDP is chosen. Then click OK.
  • Page 77: Improving The Print Quality

    Improving the print quality Examples of poor print quality ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 White lines across the page ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 White lines down the page Hollow print...
  • Page 78 The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 98.) The fuser unit may be contaminated. Call Brother Call Center for service. Check the paper type and quality. (See Acceptable paper and other print media on page 14.)
  • Page 79 Examples of poor print Recommendation quality Envelope Creases Curled or wavy Troubleshooting and routine maintenance Open the back cover. Pull the blue lever until the mark (c) reaches beside the mark ) as shown below. Resend the print job. Note When you have finished printing, open the back cover and reset the two blue levers back to their original position.
  • Page 80 Examples of poor print quality Curled Recommendation Turn the paper over in the paper tray, and print again. (Excluding Letterhead paper) If the problem remains, switch the Anti-Curl Lever as follows: 1 Open the back cover. 2 Lift the lever (1) and slide the lever (2) in the direction of the arrow. Lift up the Output Tray Support Flap (1).
  • Page 81 90 and Cleaning the drum unit on page 92.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 98.) The fuser unit may be contaminated. Call Brother Call Center for service.
  • Page 82 (See Replacing a toner cartridge on page 95.) The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 98.) The fuser unit may be smudged. Call Brother Call Center for service.
  • Page 83 Examples of poor print Recommendation quality ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 Poor fixing Troubleshooting and routine maintenance Open the back cover and make sure that the two blue levers on the left and right hand sides are in the up position.
  • Page 84: Error And Maintenance Messages

    The most common error and maintenance messages are shown below. You can clear most errors and perform routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com/. Error Message...
  • Page 85 Error Message Cause The temperature of fuser unit Fuser Error does not rise at a specified temperature within specified time. The fuser unit is too hot. The paper is jammed in the Jam Duplex duplex tray. The paper is jammed in the back Jam Rear of the machine.
  • Page 86 The drum unit counter was not reset when a new drum was installed. It is time to replace the fuser unit. Call Brother Call Center to replace the fuser Replace Parts Fuser Unit It is time to replace the laser unit. Call Brother Call Center to replace the laser...
  • Page 87 Error Message Cause The machine has a mechanical Scan Unable XX problem. (XX=Enter Code) Document is too long for duplex scanning. The scanner lock is locked. Scanner Locked If the LCD shows Toner Low, Toner Low you can still print; however, the machine is telling you that the toner cartridge is near the end of its life and the toner will soon...
  • Page 88: Document Jams

    Document jams If the document is jammed, follow the steps below. IMPORTANT After removing a jammed document, check that no paper scraps are left in the machine that could cause another jam. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed.
  • Page 89: Paper Jams

    If you have not installed a drum unit or have installed the drum unit incorrectly, then this may cause a paper jam in your Brother machine. Note If the error message remains, open and close the front cover and fuser cover firmly to reset the machine.
  • Page 90 IMPORTANT To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. Note The LCD names for the paper trays are as follows: • Standard paper tray: Tray 1 • Optional lower tray: Tray 2 •...
  • Page 91 Paper is jammed in Paper Tray 1 or Tray 2 If the LCD shows Jam Tray 1 or Jam Tray 2, follow these steps: Pull the paper tray completely out of the machine. For Jam Tray 1: For Jam Tray 2: Use both hands to slowly pull out the jammed paper.
  • Page 92 Slowly take out the drum unit and toner cartridge assembly. The jammed paper may be pulled out with the toner cartridge and drum unit assembly, or this may release the paper so you can pull it out of the paper tray opening. IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a...
  • Page 93 IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. Push down the blue lock lever and take the toner cartridge out of the drum unit.
  • Page 94 Paper is jammed at the back of the machine Press the front cover release button and open the front cover. Slowly take out the drum unit and toner cartridge assembly. IMPORTANT We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner.
  • Page 95: Routine Maintenance

    Paper is jammed in the duplex tray Pull the duplex tray completely out of the machine. Pull the jammed paper out of the machine or the duplex tray. Put the duplex tray back in the machine. Troubleshooting and routine maintenance Routine maintenance WARNING Use neutral detergents.
  • Page 96: Cleaning The Scanner

    Wipe the outside of the machine with a dry, lint-free soft cloth to remove dust. Remove any paper that is in the paper tray. Wipe the inside and the outside of the paper tray with a dry, lint-free soft cloth to remove dust.
  • Page 97: Cleaning The Laser Scanner Window

    Cleaning the laser scanner window WARNING Use neutral detergents. DO NOT use any flammable substances, spray or organic solvent/liquids containing alcohol/ammonia to clean the inside or outside of the machine. Doing this may cause a fire or electrical shock. For more information see Important Safety Instructions on page 56.
  • Page 98: Cleaning The Corona Wire

    Wipe the laser scanner window (1) by wiping it with a dry lint-free soft cloth. Put the drum unit and toner cartridge assembly back in the machine. Close the front cover. Plug the machine’s power cord back into the electrical socket.Turn on the machine.
  • Page 99 Clean the corona wire inside the drum unit by gently sliding the blue tab from right to left and left to right several times. Note Be sure to return the blue tab to the home position (a) (1). If you do not, printed pages may have a vertical stripe.
  • Page 100: Cleaning The Drum Unit

    Cleaning the drum unit If you have print quality problems, clean the drum unit as follows. Turn off the machine. Unplug the power cord from the electrical socket. Open the front cover and slowly take out the drum unit and toner cartridge assembly.
  • Page 101 Turn the drum unit gear by hand while looking at the surface of the OPC drum (1). When you have found the mark on the drum that matches the print sample, wipe the surface of the OPC drum with a dry cotton swab until the dust or glue on the surface comes off.
  • Page 102: Replacing The Consumable Items

    Replacing the consumable items You will need to replace the consumable items when the machine indicates that the life of the consumable is over. Toner cartridge Order No. TN-3235, TN-3285 IMPORTANT • We recommend placing used consumable items on a sheet of paper to prevent accidentally spilling or scattering the material inside.
  • Page 103: Replacing A Toner Cartridge

    Replacing a toner cartridge The High Yield toner cartridges can print approximately 8,000 pages and the Standard toner cartridges can print approximately 3,000 pages . Actual page count will vary depending on your average type of document (i.e., standard letter, detailed graphics).
  • Page 104 • To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. • Brother machines are designed to work with toner of a particular specification and will work to a level of optimum performance when used with genuine Brother toner cartridges (TN-3235/TN- 3285).
  • Page 105 Unpack the new toner cartridge. Gently shake from side to side several times to distribute the toner evenly inside the cartridge. Pull off the protective cover. Put the new toner cartridge firmly into the drum unit until you hear it lock into place.
  • Page 106: Replacing The Drum Unit

    Replacing the drum unit The machine uses a drum unit to create print images on paper. If the LCD shows Replace Parts Drum, the drum unit is near the end of its life and it is time to buy a new one.
  • Page 107 IMPORTANT • We recommend that you put the drum unit and toner cartridge assembly on a clean, flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner. • To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration.
  • Page 108: Replacing Periodic Maintenance Parts

    The parts listed below will have to be replaced after printing approximately 25,000 pages for PF KitMP and 100,000 pages for PF Kit1, PF Kit2, Fuser and Laser. Please call Brother Call Center when the following messages appear on the LCD. LCD message Description...
  • Page 109: Machine Information

    Machine Information Checking the Serial Number You can see the machine’s Serial Number on the LCD. Press Menu, 6, 2. Press Stop/Exit. Checking the Page Counters You can see the machine’s Page Counters for copies, printed pages, reports and lists or a summary total.
  • Page 110: Reset

    2 All Settings You can reset all the machine settings back to the settings that were set at the factory. Brother strongly recommends you perform this operation when you dispose of the machine. Note Unplug the interface cable before you choose Network or All Settings.
  • Page 111 Put the drum unit and toner cartridge assembly into a plastic bag and seal the bag. Close the front cover. Put the styrofoam piece marked “FRONT” into the original carton (1). Pack the drum unit and toner cartridge assembly (2) and put it in as shown below (3).
  • Page 112: D Menu And Features

    Menu and features On-screen programming Your machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys. We have created step by step on-screen instructions to help you program your machine. Simply follow the steps as they guide you through the menu selections and programming options.
  • Page 113: How To Access The Menu Mode

    How to access the menu mode Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Copy menu. Press 3 for Printer menu. Press 4 for USB Direct I/F menu. Press 5 for Network menu. Press 6 for Machine Info. menu. You can also scroll through each menu level by pressing a or b for the direction you want.
  • Page 114: Menu Table

    Menu table The factory settings are shown in Bold with an asterisk. Choose & OK Main Menu Submenu Menu Selections 1.General 1.Paper 1.Paper Type Setup Choose & OK to accept Options Descriptions Sets the type of 1.MP Tray Thin paper in the MP Plain* tray.
  • Page 115 Main Menu Submenu Menu Selections 1.General 1.Paper 2.Paper Size Setup (Continued) (Continued) Options Descriptions Sets the size of the 1.MP Tray paper in the MP Letter tray. Legal Executive A5 L Folio Sets the size of the 2.Tray#1 paper in the paper Letter tray.
  • Page 116 Main Menu Submenu Menu Selections — 1.General 2.Beeper Setup (Continued) 3.Ecology 1.Toner Save 2.Sleep Time 4.Tray Use 1.COPY 2.Print — 5.LCD Contrast — 6.Function Lock Options Descriptions Adjusts the volume level of the beeper. Med* High Increases the page yield of the toner Off* cartridge.
  • Page 117 Main Menu Submenu Menu Selections 1.General 7.Document 1.Glass ScanSize Setup Scan (Continued) 2.File Size 3.Duplex Scan 8.Reset 1.Network 2.All Settings — 0.Local Language Options Descriptions Adjusts the scan area of the scanner Letter glass to the size of the document. Legal/Folio You can set your 1.Color...
  • Page 118 Main Menu Submenu 2.Copy 1.Quality 2.FB Txt Quality 3.Brightness 4.Contrast 3.Printer 1.Emulation 2.Print Options 1.Internal Font 3.Duplex 4.Reset Printer — Menu Selections Options — Text Photo Auto* — 1200 x 600 dpi 600 dpi* — -nnnno+ -nnnon+ -nnonn+* -nonnn+ -onnnn+ —...
  • Page 119 Main Menu Submenu 4.USB 1.Direct Print Direct I/F Menu Selections Options 1.Paper Size Letter Legal Executive A5 L Folio 2.Media Type Thin Plain* Thick Thicker Recycled Paper 3.Multiple Page 1in1* 2in1 4in1 9in1 16in1 25in1 1 in 2X2 pages 1 in 3X3 pages 1 in 4X4 pages 1 in 5X5 pages 4.Orientation...
  • Page 120 Main Menu Submenu 4.USB 2.Scan to USB Direct I/F (Continued) Menu Selections Options 1.Resolution Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200 x 100 dpi —...
  • Page 121 [000-255]. [000-255]. [000-255]. [000-255] Automatically allocates the IP address from the link-local address range. Enable or Disable the IPv6 protocol. If Off* you want to use the IPv6 protocol, visit http://solutions.brother.com/ for more information. Page Network User’s Guide on the CD-ROM.
  • Page 122 Main Menu Submenu Menu Selections — 5.Network 2.Ethernet (continued) — 3.Scan To — 4.ScanTo Network — 5.Time Zone 0.Network 1.Reset Reset 2.Exit — 6.Machine 1.Date&Time Info. — 2.Serial — 3.Page Counter — 4.User Settings — 5.Network Config Options Descriptions Chooses the Auto* Ethernet link mode.
  • Page 123 Main Menu Submenu Menu Selections 6.Machine 6.Parts 1.Drum Info. Life 2.Fuser (continued) 3.Laser 4.PF kit MP 5.PF kit 1 6.PF kit 2 Menu and features Options Descriptions — You can check the percentage of a machine part’s life that remains available.
  • Page 124: Entering Text

    Entering text When setting certain menu selections, you will need to type text characters. The dial pad keys have letters printed on them. The keys: 0, # and l do not have printed letters because they are used for special characters. Press the appropriate dial pad key the number of times shown in this reference table to access the character you want.
  • Page 125 Special characters and symbols Press l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The symbols and characters below will appear depending on your menu selection.
  • Page 126: Specifications

    Specifications General Printer Type Print Method Memory Capacity LCD (liquid crystal display) 10 characters × 5 lines Power Source Power Consumption When making a copy from one sheet Dimensions Weight Noise level Temperature Humidity Laser Electrophotography by semiconductor laser beam scanning 64 MB 220 - 240V AC 50/60Hz Peak:...
  • Page 127 ADF (automatic document feeder) Paper Tray Paper Tray 2 (option) Up to 50 pages (Staggered) [80 g/m Recommended Environment for Best Results: Temperature: 20 to 30°C Humidity: 50% - 70% Paper: APP Blue Flagship 70 g/m APP Gold Flagship 80 g/m Advanced Agro Double A 80 g/m 250 Sheets [80 g/m 250 Sheets [80 g/m...
  • Page 128: Print Media

    Print media Paper Input Paper Tray Paper Type: Paper Size: Paper Weight: Maximum Paper Tray Capacity: Multi-purpose tray (MP tray) Paper Type: Paper Size: Paper Weight: Maximum Multi-purpose tray Capacity: For transparencies or labels, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid the possibility of smudging.
  • Page 129 Paper Output Output Tray Back Output Tray Duplex Paper Size Printing Paper Weight Manual Duplex Automatic Duplex Specifications Up to 150 sheets (face-down print delivery to the output paper tray) One sheet (face-up print delivery to the back output tray) 60 to 105 g/m...
  • Page 130: Copy

    Copy Colour/Monochrome Single-sided Document Size 2-Sided (Duplex) Document Size Copy Width: Multiple Copies Reduce/Enlarge Resolution First Copy Out Time 1200 × 600 dpi when copying with Text quality, 100% ratio and from scanner glass. The first copy out time may vary depending on scanner lamp warm up time. Monochrome ADF Width: 148 to 215.9 mm...
  • Page 131: Scan

    Document Size Scanning Width Greyscale For the latest driver updates, visit http://solutions.brother.com/ Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows 19200 dpi can be chosen by using the Brother scanner utility) Yes/Yes ® Yes (Windows 2000 Professional/XP/ XP Professional x64 Edition/Windows Vista Mac OS X 10.3.9 or greater...
  • Page 132: Print

    First Print Out Time Less than 8.5 seconds (from the READY state and standard tray) Print only via network For the latest driver updates, visit http://solutions.brother.com/ The print speed may change depending on the type of document you print. ®...
  • Page 133: Interfaces

    Interfaces Parallel A bi-directional shielded parallel cable that is IEEE 1284 compliant and no longer than 2.0 m. Use a USB 2.0 interface cable that (type A/B) is no longer than 2.0 m. LAN cable Use an Ethernet UTP cable category 5 or greater. Parallel cable is not supported for Window Vista ®...
  • Page 134: Direct Print Feature

    Direct Print feature Compatibility PDF version 1.7 printer driver), TIFF (scanned by all Brother MFC or DCP models), PostScript version 1.0. PDF data including a JBIG2 image file, a JPEG2000 image file or transparency files are not supported. , JPEG, Exif + JPEG, PRN (created by Brother ®...
  • Page 135: Computer Requirements

    Maximum 1200x1200 dpi scanning with the WIA driver in Windows 19200 dpi can be chosen by using the scanner utility.) Third party USB/Parallel ports are not supported. For the latest driver updates, visit http://solutions.brother.com/. All trademarks, brand and product names are property of their respective companies. Minimum...
  • Page 136: Consumable Items

    Drum yield is approximate, and may vary by type of use. Note • Brother does not recommend the use of consumables other than genuine Brother consumables. • Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables. Standard Toner Cartridge: TN-3235:...
  • Page 137: Ethernet Wired Network

    Ethernet wired network Network board NC-6800h type2 model name You can connect your machine to a network for Network Printing and Network Scanning. Support for Windows Professional x64 Edition, Windows Vista Windows Server Mac OS X 10.3.9 or greater Protocols IPv4: IPv6: Network type...
  • Page 138 Print only via network. Mac OS X 10.3.9 or greater (mDNS) For the latest driver updates, visit http://solutions.brother.com/ BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/...
  • Page 139: Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.
  • Page 140: Index

    Index ADF (automatic document feeder) using ...20 Apple Macintosh See Software User’s Guide on the CD-ROM. Cancelling print jobs ...7 Cleaning corona wire ...90 drum unit ...92 laser scanner window ...89 scanner glass ...88 Consumable items ...94 Control panel overview ...6 ControlCenter2 (for Macintosh) See Software User’s Guide on the CD-ROM.
  • Page 141 Labels ... 11 LCD (liquid crystal display) ... 6 contrast ...25 Machine information checking remaining life of drum unit and periodic maintenance parts ...101 page counts ...101 status LED ...8 Macintosh See Software User’s Guide on the CD-ROM. Maintenance, routine ...87 checking the remaining life of drum unit and periodic maintenance parts ...101 replacing...
  • Page 142 Security Secure function lock administrator password ...27 Public user ...28 restricted users ...28 Secure/Direct key ...7 Shipping the machine ...102 Sleep time ...25 Sort ...34 Status LED ...8 Temporary copy settings ...33 Text, entering ...116 Toner cartridge, replacing ...95 Toner save ...24 Transparency ...
  • Page 144 The machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.

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