Page 1 SOFTWARE USER’S GUIDE DCP-8080DN DCP-8085DN MFC-8480DN MFC-8680DN MFC-8690DW MFC-8890DW Not all models are available in all countries. Version B...
Page 2 Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States and other countries. Microsoft, Windows, Windows Server, Outlook and Internet Explorer are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 3: Table Of Contents
Table of Contents ® Section I Windows Printing Using the Brother printer driver........................2 Printing a document...........................3 Duplex printing............................4 Guidelines for printing on both sides of the paper ................4 Automatic duplex printing ........................4 Manual duplex printing ........................4 Simultaneous scanning, printing and faxing ....................4 Printer operation keys..........................5 Job Cancel............................5 Secure Key ............................5...
Page 4 Scanning Scanning a document using the TWAIN driver..................33 Scanning a document into the PC .....................33 Pre-Scanning to crop a portion you want to scan................35 Settings in the Scanner Setup dialog box..................36 ® ® Scanning a document using the WIA driver (Windows XP/Windows Vista ) ........40 WIA compliant ...........................40...
Page 5 Network Scanning (For models with built-in network) Before using Network Scanning ......................84 Network license ..........................84 Configuring Network Scanning ......................85 Using the Scan key..........................88 Scan to E-mail (PC)...........................88 Scan to E-mail (E-mail Server) (MFC-8690DW and MFC-8890DW only) .........89 Scan to Image ...........................91 Scan to OCR .............................92 Scan to File............................93 Scan to FTP............................94...
Page 6 Section II Apple Macintosh Printing and Faxing Printer operation keys..........................127 Job Cancel............................127 Secure Key .............................127 Printer Emulation Support .......................128 Printing the Internal Font List......................129 Printing the Print Configuration List ....................129 Test Print ............................129 Duplex .............................130 Restoring default printer settings.....................130 Status Monitor............................131 Updating the machine’s status ......................131 Hiding or showing the window ......................131 Quitting the window .........................132...
Page 7 Using the Scan key (For USB cable users) ...................170 Scan to USB ............................171 Scan to E-mail ..........................174 Scan to Image ..........................174 Scan to OCR ...........................175 Scan to File............................176 Using Presto! PageManager........................177 Features ............................177 System requirements for Presto! PageManager ................177 NewSoft Technical Support ......................177 ControlCenter2 Using ControlCenter2 ..........................180 Turning the AutoLoad feature off.....................180...
Page 8 Remote Setup (MFC models only) Remote Setup............................218 Index...
Page 9 Section I ® Windows Printing Scanning ControlCenter3 Network Scanning (For models with built-in network) Remote Setup (MFC models only) Brother PC-FAX Software (MFC models only) Firewall settings (For Network users)
Page 10: Printing
Printing Note ® • The screens in this section are from Windows XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings to allow communication through port number 137.
Page 11: Printing A Document
Printing Printing a document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) From your application, choose the Print command.
Page 12: Duplex Printing
Printing Duplex printing The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper If the paper is thin, it may wrinkle. If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot.
Page 13: Printer Operation Keys
Printing Printer operation keys Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).
Page 14: Printer Emulation Support
Printing Printer Emulation Support Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode.
Page 15: Printing The Internal Font List
Printing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose For MFC models, press Menu, 4, 2, 1. For DCP models, press Menu, 3, 2, 1. Press a or b to choose 1.HP LaserJet or 2.BR-Script 3.
Page 16: Duplex
Printing Duplex You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel. For MFC models, press Menu, 4, 3. For DCP models, press Menu, 3, 3.
Page 17: Status Monitor
Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your PC.
Page 18: Printer Driver Settings
Printing Printer driver settings Note (Macintosh) See Printing and Faxing on page 127. You can change the following printer settings when you print from your computer. Paper Size Orientation Copies Media Type Resolution Print Settings Multiple Page Duplex / Booklet Paper Source Scaling Reverse Print...
Page 19: Features In The Windows ® Printer Driver
Printing ® Features in the Windows printer driver For more information, see the Help text in the printer driver. Note ® • The screens in this section are from Windows XP. The screens on your PC will vary depending on your operating system.
Page 20: Paper Size
Printing Paper Size From the drop-down menu choose the Paper Size you are using. Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait (Vertical) Landscape (Horizontal) Copies The copies selection sets the number of copies that will be printed. Collate With Collate checked, one complete copy of your document will be printed and then reprinted according to the number of copies you choose.
Page 21: Resolution
Printing Resolution You can change the resolution as follows: 300 dpi 600 dpi HQ 1200 1200 dpi Note If you use the high quality 1200 dpi setting (1200 x 1200 dpi) the print speed will be slower. Print Settings You can manually change the print setting. General This is a printing mode for general printing of documents.
Page 22: Duplex / Booklet
Printing Duplex / Booklet Put paper in the paper tray or MP tray. (Windows printer driver) Open the Properties dialog box in the printer driver. From the General tab, click the Printing Preferences icon. From the Duplex/Booklet dropdown list in the Basic tab, choose Duplex. Click Duplex Settings..
Page 23 Printing Duplex When you want to do duplex printing, use this function. If you choose Duplex and click Duplex Settings... button, you can set the following settings. • Duplex Mode • Use Duplex Unit In this mode, the printer prints on both sides of the paper automatically. •...
Page 24: Paper Source
Printing Booklet When you want to do print a booklet, use this function. To make a booklet, fold the printed pages down in the middle. If you choose Booklet and click Duplex Settings... button, you can set the following settings. •...
Page 25: Advanced Tab
Printing Advanced tab Change the tab settings by clicking one of the appropriate icons: Scaling (1) Reverse Print (2) Use Watermark (3) Header-Footer Print (4) Toner Save Mode (5) Secure Print (6) Administrator (7) User Authentication (8) Other Print Options (9) Default (10) Choose the Scaling setting (1).
Page 26 Printing You can print a logo or text onto your document as a Watermark (3). You can choose one of the preset Watermarks, or you can use a bitmap or text file that you have created. You can print the date and time on your document from your computer's system clock. You can choose to restrict printing by PC login user name or ID number and name (4) (see Secure Function Lock 2.0 in the Network Users Guide).
Page 27: Use Watermark
Printing Use Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings... button.
Page 28: Print Watermark
Printing In Outline Text Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose a text watermark. Print Watermark You can print the watermark in any of the following ways. On All Pages On first page only From second page...
Page 29: Header-footer Print
Printing Header-Footer Print When this feature is enabled, it will print the date and time on your document from your computer’s system clock and the PC login user name or the text you entered. By clicking Settings..., you can customize the information.
Page 30: Administrator
Printing Administrator Administrators have the authority to limit access to functions such as scaling and watermark. Password Enter the password into this box. Set Password Click here to change the password. Copies Lock Set the copy pages selection to one to prevent multiple copy printing. Multiple Page &...
Page 31: Other Print Options
Printing Other Print Options You can set the following in Printer Function: Macro Density Adjustment Improve Print Output Macro You can save a page of a document as a macro to printer memory. You can also execute the saved macro (you can use the saved macro as an overlay on any document).
Page 32: Accessories Tab
Printing Accessories tab Note From the Start menu, select Control Panel and then Printers and Faxes . Right-click the Brother MFC-XXXX Printer (Brother DCP-XXXX Printer) icon and select Properties to access the Accessories tab. ® Printers for Windows 2000 users. When you install optional accessories, you can add and choose their settings in the Accessories tab as follows.
Page 33 Printing Auto Detect (4) The Auto Detect function finds the currently installed optional devices and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the printer will be listed in Available Options (1). You can manually add or remove the options by choosing an optional device you want to add or remove, and then clicking Add or Remove.
Page 34: Support
Printing Support Click Support... in the Printing Preferences dialog box. Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your printer.
Page 35 Printing Print Settings (3) This will print pages showing the configuration of the printer's internal settings. Print Fonts (4) This will print pages showing the internal fonts of the printer. Check Setting... (5) You can check the current driver settings. About...
Page 36: Features In The Br-script3 (postscript ® 3™ Language Emulation) Printer Driver
Printing ® Features in the BR-Script3 (PostScript 3™ language emulation) printer driver For more information, see the Help text in the printer driver. Note ® The screens in this section are from Windows XP. The screens on your PC may vary depending on your operating system.
Page 37 Printing • Page Order Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on the bottom of the stack.
Page 38: Advanced Options
Printing Advanced options You can access the Advanced options by clicking the Advanced... button on the Layout tab or Paper/Quality tab. Choose the Paper Size and Copy Count (1). Paper Size From the drop-down box choose the Paper Size you are using. Copy Count The copy selection sets the number of copies that will be printed.
Page 39 Printing You can change settings by choosing the setting in the Printer Features list (3): Print Quality Specifies the print resolution. Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.
Page 40: Ports Tab
Printing Halftone Screen Lock Stops other applications from modifying the Halftone settings. The default setting is on. High Quality Image Printing You can increase the quality of image printing. If you set High Quality Image Printing to On, the printing speed will be slower. Improve Print Output This feature allows you to improve a print quality problem.
Page 41: Scanning
Scanning The scanning operations and drivers will be different depending on your operating system. The machine uses a TWAIN compliant driver for scanning documents from your applications. ® ® (Windows XP/ Windows Vista Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using ®...
Page 42 Scanning Choose the scanner you are using from the Available Scanners list. Note Choose TWAIN:TW-Brother MFC-XXXX (TWAIN:TW-Brother DCP-XXXX), TWAIN:TW-Brother MFC-XXXX LPT (TWAIN:TW-Brother DCP-XXXX LPT) or TWAIN:TW-Brother MFC-XXXX LAN (TWAIN:TW-Brother DCP-XXXX LAN). Check the Display scanner dialog box on the Scan or Get Photo panel. Click Scan.
Page 43: Pre-scanning To Crop A Portion You Want To Scan
Scanning Note • After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan on page 35) •...
Page 44: Settings In The Scanner Setup Dialog Box
Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size.
Page 45 Scanning Resolution You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution Black &...
Page 46 Scanning Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image. You can also enter a value in the box to set the level.
Page 47 Scanning Custom If you choose Custom as the size, the Custom Document Size dialog box appears. Enter the Name, Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Height. Note • You can see the actual paper size you chose on the screen. •...
Page 48: Scanning A Document Using The Wia Driver (windows ® Xp/windows Vista ® )
Scanning Scanning a document using the WIA driver ® ® (Windows XP/Windows Vista WIA compliant ® ® ® For Windows XP/Windows Vista you can choose Windows Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning.
Page 49 Scanning Adjust the following settings, if needed, in the Scanner Setup dialog box: 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size Choose Document Feeder from the Paper source drop-down list (1). Choose the picture type (2).
Page 50: Pre-scanning To Crop A Portion You Want To Scan Using The Scanner Glass
Scanning Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility on page 43.) Click the Scan button in the Scan dialog box. The machine starts scanning the document. Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image.
Page 51: Scanner Utility
Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution and Picture type from Advanced Properties. Click OK after you choose a setting.
Page 52 Scanning Running the utility You can run the utility by choosing the Scanner Utility located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) (where XXXX is your model name)/ Scanner Settings/Scanner Utility. Note If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan.
Page 53: Scanning A Document Using The Wia Driver (windows Photo Gallery And Windows Fax And Scan)
Scanning Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass.
Page 54: Pre-scanning To Crop A Portion You Want To Scan Using The Scanner Glass
Scanning Adjust the following settings, if needed, in the Scanner dialog box. 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scanner Utility.
Page 55 Scanning Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner dialog box. 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area Click Preview. The whole image is scanned into the PC and appears in the scanning area (8).
Page 56: Using The Scan Key (for Usb Or Parallel Cable Users)
Scanning Using the Scan key (For USB or Parallel cable users) Note If you use the Scan key when connected to a network, see Network Scanning (For models with built-in network) on page 84. You can use (Scan) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC.
Page 57: Scan To Usb
Scanning Scan to USB You can scan black and white and color documents directly to a USB Flash memory drive. Black and white documents will be stored in the TIFF (*.TIF), PDF (*.PDF) or Secure PDF (*.PDF) file formats. Color documents may be stored in JPEG (*.JPG), PDF (*.PDF), Secure PDF (*.PDF) or XPS (*.XPS) file formats.
Page 58 Scanning Note • If you choose color or gray in the resolution setting, you cannot choose TIFF. • If you choose black and white in the resolution setting, you cannot choose JPEG. • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
Page 59 Scanning Changing the default resolution and file type For MFC models, press Menu, 5, 2, 1. For DCP models, press Menu, 4, 2, 1. Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi or Color 600 dpi, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Page 60: Scan To E-mail
Scanning Scan to E-mail You can scan either a black and white or color document into your E-mail application as a file attachment. You can change the scan configuration. (See E-mail on page 66.) Load your document. Press (Scan). Press a or b to choose Scan to PC. Press OK.
Page 61: Scan To Ocr
Scanning Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. Press Start. The machine starts the scanning process. Note • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 configuration.
Page 62: Scan To File
Scanning Scan to File You can scan a black and white or a color document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3.
Page 63: Using Scansoft™ Paperport™ 11se With Ocr By Nuance
Scanning Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ Note ® ScanSoft™ PaperPort™ 11SE supports Windows 2000 (SP4 or greater), XP (SP2 or greater), XP ® Professional x64 Edition and Windows Vista only. ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™ 11SE to view scanned documents.
Page 64: Viewing Items
Scanning Viewing items ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using other applications).
Page 65: Organizing Your Items In Folders
Scanning Organizing your items in folders PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop View. An item can be a PaperPort™ 11SE item or a non-PaperPort™...
Page 66: Importing Items From Other Applications
Scanning Importing items from other applications As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways: ® Print to the Desktop View from another application, such as Microsoft Word.
Page 67: Controlcenter3
ControlCenter3 Note • The features available to you in ControlCenter3 may vary depending on the model number of your machine. • Duplex Scan is not supported by the DCP-8080DN and MFC-8480DN. • Duplex Scan is not available for legal size paper. Using ControlCenter3 ControlCenter3 is a software utility that lets you quickly and easily access your often used applications.
Page 68 ControlCenter3 Modern Classic Note • To be able to choose another connected model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. ® ® • For the Modern user interface, you need to install Adobe Flash Player 8 or greater.
Page 69: Switching The User Interface
ControlCenter3 Switching the user interface You can choose the Modern or Classic user interface for ControlCenter3. To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. From the SKIN SELECT dialog, you can choose your preferred user interface. Turning the Auto Load feature off Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray.
Page 70: Scan
ControlCenter3 SCAN There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. ® Image (Default: Microsoft Paint) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...
Page 71: File Type
ControlCenter3 File type You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note ®...
Page 72 ControlCenter3 Change the other settings, if needed. To change the destination application, choose the correct application from the Target Application drop- down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also find the application location by clicking the icon.
Page 73: Ocr (word Processing Program)
ControlCenter3 OCR (Word Processing program) Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word processing software. To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the Software Button tab.
Page 74: E-mail
ControlCenter3 E-mail Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. To change the E-mail application, choose your preferred E-mail application from the E-mail Application drop-down list.
Page 75: File
ControlCenter3 File The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab.
Page 76: Custom Scan
ControlCenter3 CUSTOM SCAN The Custom Scan option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
Page 77: File Type
ControlCenter3 Modern Classic File type You can choose from the following list of file types when saving to a folder. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Secure PDF (*.pdf) XML Paper Specification (*.xps) Note ®...
Page 78: Customizing A User-defined Button
ControlCenter3 Customizing a user-defined button To configure a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters).
Page 79 ControlCenter3 If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will be automatically be saved with your document the next time you scan to a Secure PDF.
Page 80 ControlCenter3 Scan to OCR General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings.
Page 81 ControlCenter3 Scan to E-mail General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings.
Page 82 ControlCenter3 Scan to File General tab To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the file format from the File Type drop-down list.
Page 83: Copy
ControlCenter3 COPY Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers.
Page 84 ControlCenter3 In the printer driver settings dialog box, you can choose advanced settings for printing. Note You must configure each of the copy buttons before they can be used.
Page 85: Pc-fax (mfc Models Only)
ControlCenter3 PC-FAX (MFC models only) The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes using the Brother PC-FAX application. Send Lets you scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software.
Page 86: Send
ControlCenter3 Send The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 103.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings.
Page 87: Address Book
ControlCenter3 When the PC-FAX receiving software is running, you can open the viewer application with the View Received button. (PaperPort™ 11SE) Note You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX Receiving software on your PC on page 117.) Address Book The Address Book button lets you add, amend or delete contacts from your address book.
Page 88: Device Setting
ControlCenter3 DEVICE SETTING You can configure or check the machine settings. Remote Setup (MFC models only) Lets you open the Remote Setup Program. (See Remote Setup on page 101.) Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 101.) Status Monitor Allows you to open the Status Monitor Utility.
Page 89: Remote Setup (mfc Models Only)
ControlCenter3 Remote Setup (MFC models only) The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 101.
Page 90: Quick-dial (mfc Models Only)
ControlCenter3 Quick-Dial (MFC models only) The Quick-Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam.
Page 91: User's Guide
ControlCenter3 User’s Guide The User’s Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML format.
Page 92: Network Scanning (for Models With Built-in Network)
Network Scanning (For models with built-in network) To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel (See Control Panel Setup in the Network User’s Guide) or by using the BRAdmin Professional software.
Page 93: Configuring Network Scanning
Network Scanning (For models with built-in network) Configuring Network Scanning If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. ®...
Page 94 Network Scanning (For models with built-in network) Note ® (Windows Vista ) When the User Account Control screen appears, do the following. • For users who have administrator rights: Click Continue. • For users who do not have administrator rights: Enter the administrator password and click OK. Click the Network Setting tab and choose the appropriate connection method.
Page 95 Network Scanning (For models with built-in network) Specify your machine by name Enter the machine node name in Node Name, or click Browse and choose the device you want to use. Click OK. Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD displays the name you enter.
Page 96: Using The Scan Key
Network Scanning (For models with built-in network) Using the Scan key Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. •...
Page 97: Scan To E-mail (e-mail Server) (mfc-8690dw And Mfc-8890dw Only)
Network Scanning (For models with built-in network) Press a or b to choose E-mail. Press OK. If your machine does not support Duplex Scan, go to step f. If your machine supports Duplex Scan, go to step e. Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK.
Page 98 Network Scanning (For models with built-in network) Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi,Color 600 dpi, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi. Press OK.
Page 99: Scan To Image
Network Scanning (For models with built-in network) Scan to Image When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the default graphics application on the designated PC. You can ®...
Page 100: Scan To Ocr
Network Scanning (For models with built-in network) Scan to OCR When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate ScanSoft™ PaperPort™ 11SE OCR and convert your document into text for viewing and editing from a word processing application on the designated PC.
Page 101: Scan To File
Network Scanning (For models with built-in network) Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3.
Page 102: Scan To Ftp
Network Scanning (For models with built-in network) Scan to FTP When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure and store the details in an FTP Profile.
Page 103 Network Scanning (For models with built-in network) Configuring the FTP Default Settings You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is OFF. You can also change the port number used to access the FTP server. The default for this setting is port 21.
Page 104 Network Scanning (For models with built-in network) Scan to FTP using FTP Server Profiles Load your document. Press (Scan). Press a or b to choose Scan to FTP. Press OK. If your machine does not support Duplex Scan, go to step e. If your machine supports Duplex Scan, go to step d.
Page 105: Scan To Network
Network Scanning (For models with built-in network) Scan to Network When you choose Scan to Network, you can scan documents directly to a shared folder on a CIFS server located on your local network or the internet. (For more information about CIFS sever, see the Network User’s Guide.) The Scan to Network feature supports Kerberos and NTLMv2 authentication.
Page 106 Network Scanning (For models with built-in network) Configuring the Scan to Network Default Settings Choose Network in FTP/Network Scan Settings from FTP/Network Scan Settings tab. Click Submit. Choose the Profile you want to configure in the FTP/Network Scan Profile tab. Enter the name that you want to use for the Scan to Network profile.
Page 107 Network Scanning (For models with built-in network) If you want to protect the profile, check Use PIN for authentication and enter a 4-digit PIN number in PIN Code. Choose the authentication method. You can choose Auto, Kerberos or NTLMv2. If you choose Auto the authentication method will be detected automatically. Enter the Username that has been registered with the CIFS server for the machine (up to 32 characters).
Page 108: How To Set A New Default For The File Size
Network Scanning (For models with built-in network) Press a or b to choose a file name you want to use and press OK. Press Start. Note If you want to change the file name manually, go to step l. Press a or b to choose <Manual>. Press OK. Enter the file name you want to use (up to 32 characters) and press OK.
Page 109: Remote Setup (mfc Models Only)
Remote Setup (MFC models only) Remote Setup ® The Remote Setup program lets you configure many machine and network settings from a Windows application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
Page 110 Remote Setup (MFC models only) Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. Export Lets you save the current configuration settings to a file.
Page 111: Brother Pc-fax Software (mfc Models Only)
Brother PC-FAX Software (MFC models only) PC-FAX sending The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user interface.
Page 112: Sending Setup
Brother PC-FAX Software (MFC models only) Click OK to save the User Information. Note ® You can set up the User Information separately for each Windows account. Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line here.
Page 113: Setting Up A Cover Page
Brother PC-FAX Software (MFC models only) Simple style Facsimile style Setting up a cover page From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen. The Brother PC-FAX Cover Page Setup dialog box appears:...
Page 114: Entering Cover Page Information
Brother PC-FAX Software (MFC models only) Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. Choose the recipient information you want to add to the cover page. From Choose the sender information you want to add to the cover page.
Page 115: Sending A File As A Pc-fax Using The Simple Style User Interface
Brother PC-FAX Software (MFC models only) Choose Brother PC-FAX v.2 as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending setup on page 104.) Enter a fax number using any of the following methods: Use the dial pad to enter the number.
Page 116 Brother PC-FAX Software (MFC models only) Click File, then Print. The Print dialog box appears: Choose Brother PC-FAX v.2 as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 104.) Enter the fax number using any of the following methods: Enter the fax number in the To: field.
Page 117: Address Book
Brother PC-FAX Software (MFC models only) Address Book ® If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which ® address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook , Outlook Express or Windows Mail Address.
Page 118: Brother Address Book
Brother PC-FAX Software (MFC models only) Brother Address Book Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN/LPT (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in the Address Book In the Brother Address Book dialog box you can add, edit and delete members and groups.
Page 119: Speed Dial Setup
Brother PC-FAX Software (MFC models only) Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button Click the Speed Dial button you want to program.
Page 120: Setting Up A Group For Broadcasting
Brother PC-FAX Software (MFC models only) Setting up a group for broadcasting You can create a group to send the same PC-FAX to several recipients at one time. In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: Enter the name of the new group in the Group Name field.
Page 121: Exporting The Address Book
Brother PC-FAX Software (MFC models only) Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be attached to an outgoing E-mail (A vCard is an electronic business card that contains the sender’s contact information.) You can also export the Address Book as Remote Setup Dial Data that can be used by the Remote Setup application of your machine.
Page 122: Importing To The Address Book
Brother PC-FAX Software (MFC models only) Enter the name of the file, and then click Save. Importing to the Address Book You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file Do one of the following: From the Address Book, click File, Import, then Text.
Page 123 Brother PC-FAX Software (MFC models only) Enter the name of the file, and then click Open. Note If you chose a text file in step a, Files of type: will be Text file (*.txt, *.csv).
Page 124: Pc-fax Receiving
Brother PC-FAX Software (MFC models only) PC-FAX receiving Note • The PC-FAX software can only receive Black & White fax documents. • If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 54926 and 137.
Page 125: Enabling Pc-fax Receiving Software On Your Machine
Brother PC-FAX Software (MFC models only) Enabling PC-FAX Receiving software on your machine You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. Press Menu, 2, 5, 1.
Page 126: Setting Up Your Pc
Brother PC-FAX Software (MFC models only) Setting up your PC Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax Rx Setup. The PC-Fax RX Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. In File Format, choose .tif or .max as the received document format.
Page 127: Configuring The Network Pc-fax Receiving Settings
Brother PC-FAX Software (MFC models only) Configuring the Network PC-FAX Receiving Settings The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.
Page 128: Viewing New Pc-fax Messages
Brother PC-FAX Software (MFC models only) Viewing new PC-FAX messages Each time your PC is receiving a PC-FAX, the icon will alternate between . Once the fax has been received, the icon will change to . The icon will change to once the received fax has been viewed.
Page 129: Firewall Settings (for Network Users)
Firewall settings (For Network users) Before using the Brother software Firewall settings on your PC may reject the necessary network connection for network printing, network ® scanning and PC Fax. If you are using the Windows Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made.
Page 130 Firewall settings (For Network users) 3 In External Port number for this service: Enter "54925". 4 In Internal Port number for this service: Enter "54925". 5 Make sure UDP is selected. 6 Click OK. Click the Add button. Add port 54926 for Network PC-Fax by entering the information below: 1 In Description of service: Enter any description, for example "Brother PC-Fax".
Page 131: Windows Vista
Firewall settings (For Network users) ® Windows Vista Click the Start button, Control Panel, Network and Internet, Windows Firewall and click Change settings. When the User Account Control screen appears, do the following. For users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK.
Page 132 Firewall settings (For Network users) Click the Exceptions tab. Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”. 3 Make sure UDP is selected.
Page 133 Firewall settings (For Network users) Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.
Page 134 Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning Remote Setup (MFC models only)
Page 135: Printing And Faxing
Printing and Faxing Note The screens are from Mac OS X 10.4.x. Screens on your Macintosh may vary depending on your operating system. Printer operation keys Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the memory by pressing Job Cancel.
Page 136: Printer Emulation Support
Printing and Faxing Printer Emulation Support Your machine will receive print commands in a printer job language or emulation. Different operating systems and applications will send the print commands in different languages. Your machine can receive print commands in a variety of emulations and has an automatic emulation selection feature. When the machine receives data from the computer, it automatically chooses the emulation mode.
Page 137: Printing The Internal Font List
Printing and Faxing Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose For MFC models, press Menu, 4, 2, 1. For DCP models, press Menu, 3, 2, 1. Press a or b to choose 1.HP LaserJet or 2.BR-Script 3.
Page 138: Duplex
Printing and Faxing Duplex You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel. For MFC models, press Menu, 4, 3. For DCP models, press Menu, 3, 3.
Page 139: Status Monitor
Printing and Faxing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management.
Page 140: Quitting The Window
Printing and Faxing Quitting the window Click Brother Status Monitor in the menu bar and then choose Quit Brother Status Monitor from the pop- up menu. Web Based Management (Network Connection Only) You can access the Web Based Management System by clicking the machine icon on the Status Monitor screen.
Page 141: Features In The Printer Driver (macintosh)
Printing and Faxing Features in the printer driver (Macintosh) This printer supports Mac OS X 10.3.9 or greater Note • For the latest Mac OS X drivers please visit http://solutions.brother.com/. • The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version.
Page 142: Choosing Printing Options
Printing and Faxing (Mac OS X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choosing printing options To control special printing features, choose Print Settings from the Print dialog box.
Page 143: Cover Page (mac Os X 10.4.x Or Greater)
Printing and Faxing Cover Page (Mac OS X 10.4.x or greater) You can make the following cover page settings: Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box.
Page 144: Layout
Printing and Faxing Layout Pages per Sheet Choose how many pages will appear on each side of the paper. Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. Border If you want to add a border, use this function. Two-sided See Duplex Printing on page 140.
Page 145: Secure Print
Printing and Faxing Secure Print Secure Print: Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.
Page 146: Print Settings
Printing and Faxing Print Settings You can change settings by choosing a setting in the Print Settings list: Basic tab Media Type You can change the media type to one of the following: • Plain Paper • Thin Paper • Thick Paper •...
Page 147 Printing and Faxing Note • We do not recommend Toner Save Mode for printing photo or gray scale images. • Toner Save Mode is not available for 1200 dpi or HQ 1200 resolution. Reverse Print (Mac OS X 10.3.9 to 10.4.x) Check Reverse Print to reverse the data from up to down.
Page 148 Printing and Faxing Improve Print Output This feature allows you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting.
Page 149 Printing and Faxing Manual duplex Select Paper Handling. • (Mac OS X 10.3.9 to 10.4.x) Choose Even numbered pages and print, and then choose Odd numbered pages and print. • (Mac OS X 10.5.x) Choose Even Only and print, and then choose Odd Only and print. Status Monitor This reports the printer status (any errors that may happen with the printer) when printing.
Page 150: Removing The Printer Driver For Macintosh
Printing and Faxing Removing the Printer driver for Macintosh (Mac OS X 10.3.9 to 10.4.x) (USB cable users) If you are using a USB cable, disconnect it from your machine. (Network users) Go to step b. Restart the Macintosh. Log in as an ‘Administrator’. Run the Printer Setup Utility (from the Go menu, choose Applications, Utilities), then choose the printer you want to remove and remove it by clicking the Delete button.
Page 151: Using The Br-script3 Driver (post Script ® 3™ Language Emulation Printer Driver)
Printing and Faxing Using the BR-Script3 Driver ® (Post Script 3™ language emulation printer driver) Note • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connecting the interface cable. (See Printer Emulation Support on page 128.) •...
Page 152 Printing and Faxing Open the Printer Setup Utility icon. Click Add. (Mac OS X 10.3.9) Go to step e. (Mac OS X 10.4.x) Go to step f. Choose USB.
Page 153 Printing and Faxing Choose the model name and make sure that Brother in Printer Model (Print Using) and the model name which shows BR-Script in Model Name (Model) are selected, and then click Add. (Mac OS X 10.3.9) (Mac OS X 10.4.x) Choose Quit Printer Setup Utility from the Printer Setup Utility menu.
Page 154 Printing and Faxing (Mac OS X 10.5.x) Choose System Preferences from the Apple menu. Click the Print & Fax icon. Click the + button which is located below the Printers section.
Page 155 Printing and Faxing Click the Default icon which is located at the top of the dialog box. Choose your machine from the Printer Name list and Select a driver to use... in Print Using. Choose the model name which shows BR-Script in Print Using, and then click Add.
Page 156 Printing and Faxing Choose Quit System Preferences from the System Preferences menu.
Page 157: Features In The Br-script3 (postscript ® 3™ Language Emulation) Printer Driver
Printing and Faxing ® Features in the BR-Script3 (PostScript 3™ language emulation) printer driver Page Setup You can set the Paper Size, Orientation and Scale. Choosing page setup options From an application such as Apple TextEdit, click File, then Print to start printing. (Mac OS X 10.3.9 to 10.4.x)
Page 158 Printing and Faxing (Mac OS X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Note To control special printing features, choose Printer Features from the Print dialog box.
Page 159: Cover Page (mac Os X 10.4.x Or Greater)
Printing and Faxing Cover Page (Mac OS X 10.4.x or greater) You can make the following cover page settings: Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box.
Page 160 Printing and Faxing Border If you want to add a border, use this function. Two-sided See Duplex Printing on page 140. Reverse Page Orientation (Mac OSX 10.5.x) Check Reverse Page Orientation to reverse the data from up to down. Duplex Printing Use duplex unit Select Layout.
Page 161: Secure Print (mac Os X 10.5.x Only)
Printing and Faxing • (Mac OS X 10.5.x) Choose Even Only and print, and then choose Odd Only and print. Secure Print (Mac OS X 10.5.x only) Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them.
Page 162: Printer Features
Printing and Faxing Printer Features (Mac OS X 10.3.9 to 10.4.x) Feature Sets: Set 1 Print Quality You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.
Page 163 Printing and Faxing Toner Save You can conserve toner using this feature. When you check Toner Save, your prints appear lighter. The default setting is Off. Note We do not recommend Toner Save for printing photo or gray scale images. Feature Sets: Set 2 Halftone Screen Lock Stops other applications from modifying the Halftone settings.
Page 164 Printing and Faxing (Mac OS X 10.5.x) Feature Sets: General 1 Print Quality You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use.
Page 165 Printing and Faxing Improve Print Output • Reduce Paper Curl If you check this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting.
Page 166: Sending A Fax (mfc Models Only)
Printing and Faxing Sending a fax (MFC models only) Macintosh You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print. (Mac OS X 10.3.9 to 10.4.x)
Page 167 Printing and Faxing (Mac OS X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choose Send Fax from the pop-up menu.
Page 168 Printing and Faxing Choose Facsimile from the Output pop-up menu. Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 169: Drag A Vcard From The Mac Os X Address Book Application (mac Os X 10.3.9 To 10.4.x)
Printing and Faxing Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x) You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. Click Address Book.
Page 170: Using Mac Os X 10.5.x Addresses Panel
Printing and Faxing When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home fax number. Using Mac OS X 10.5.x Addresses panel You can address a fax number using Addresses button. Click Addresses.
Page 171 Printing and Faxing Choose the fax number from Addresses panel and then click To:. When you are finished addressing your fax, click Print.
Page 172: Scanning
Scanning Scanning from a Macintosh The Brother machine software includes a TWAIN Scanner driver for Macintosh. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. Note If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.
Page 173: Scanning A Duplex Document
Scanning Adjust Image • Brightness • Contrast Click Start. When scanning has finished, the image appears in your graphics application. Scanning a duplex document Load your document. Check Duplex(two-sided) Scanning and choose Long-edge binding or Short-edge binding. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Scan Type Document Size...
Page 174: Pre-scanning An Image
Scanning Pre-Scanning an image The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image.
Page 175: Settings In The Scanner Window
Scanning Settings in the Scanner window Resolution You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors. Resolution Black &...
Page 176: Document Size
Scanning 24 Bit Color Uses up to 16.8 million colors to scan the image. Although using 24 Bit Color creates an image with the most accurate colors reproduction, the image file size will be about three times larger than a file created using the 8 Bit Color option. It requires the most memory and has the longest transfer time.
Page 177 Scanning Note User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm Adjusting the Image Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images.
Page 178: Using The Scan Key (for Usb Cable Users)
Scanning Using the Scan key (For USB cable users) Note If you use Scan on a network, see Using the Scan key on page 203. You can use (Scan) on the control panel to scan documents directly into your word processing, graphics or E-mail applications or to a folder on your Macintosh.
Page 179: Scan To Usb
Scanning Scan to USB You can scan black and white and color documents directly to a USB Flash Memory Drive. Black and white documents will be stored in the PDF (*.PDF), Secure PDF (*.PDF) or TIFF (*.TIF) file formats. Color documents may be stored in PDF (*.PDF), Secure PDF(*.PDF), XPS(*.XPS) or JPEG (*.JPG) file formats.
Page 180 Scanning Note • If you choose color or gray in the resolution setting, you cannot choose TIFF. • If you choose black and white in the resolution setting, you cannot choose JPEG. • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
Page 181 Scanning Changing the default resolution and file type For MFC models, press Menu, 5, 2, 1. For DCP models, press Menu, 4, 2, 1. Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Page 182: Scan To E-mail
Scanning Scan to E-mail You can scan either a black and white or color document into your E-mail application as a file attachment. You can change Scan configuration. (See E-mail on page 186.) Load your document. Press (Scan). Press a or b to choose Scan to PC. Press OK.
Page 183: Scan To Ocr
Scanning Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. Press Start. The machine starts the scanning process. Note • If you want the scanned data in color, choose color in the scan type on the Device Button tab of the ControlCenter2 configuration.
Page 184: Scan To File
Scanning Scan to File You can scan a black and white or a color document into your Macintosh and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the ControlCenter2.
Page 185: Using Presto! Pagemanager
Scanning Using Presto! PageManager Presto! PageManager is an application for managing the documents in your Macintosh. Since it is compatible with most image editors and word processing programs, Presto! PageManager gives you unmatched control over your Macintosh files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto! PageManager.
Page 186 Scanning For Canada E-mail Address: contactus@newsoftinc.com (English) Germany Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg Telephone: 0900 1 409640 (For callers from within Germany, this is not a toll-free call, Callers will be charged at Euro 0.59 per minute) E-mail Address: de.nsc@newsoft.eu.com URL:...
Page 187 Scanning Spain Company name: Postal Address: Not Open Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) E-mail Address: sp.nsc@newsoft.eu.com Other countries E-mail Address: tech@newsoft.eu.com (English)
Page 188: Controlcenter2
ControlCenter2 Note • The features available to you in ControlCenter2 may vary depending on the model number of your machine. • Duplex Scan is not supported by the DCP-8080DN and MFC-8480DN. • Duplex Scan is not available for legal size paper. Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications.
Page 189 ControlCenter2 Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
Page 190: Scan
ControlCenter2 SCAN There are four scan buttons for the Scan To Image, Scan To OCR, Scan To E-mail and Scan To File applications. Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...
Page 191: File Types
ControlCenter2 File types You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif)
Page 192 ControlCenter2 Change the other settings, if needed. To change the destination application, choose the destination application from the Target Application pop- up menu. You can add an application to the lists by clicking the Add button. Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the Browse button.
Page 193: Ocr
ControlCenter2 (word processing application) Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan To OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing application, choose the destination word processing application from the Target Application pop-up menu.
Page 194: E-mail
ControlCenter2 E-mail The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To change the E-mail application, choose your preferred E-mail application from the E-mail Application pop-up menu.
Page 195: File
ControlCenter2 File The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.
Page 196: Custom Scan
ControlCenter2 CUSTOM SCAN There are four buttons which you can configure to fit your scanning needs. To customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image Lets you scan a page directly into any image viewer/editor software.
Page 197: File Types
ControlCenter2 File types You can choose from the following list of file types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF (*.tif) TIFF Multi-Page (*.tif)
Page 198: Scan To Image
ControlCenter2 Scan to Image General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
Page 199 ControlCenter2 Settings tab Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-Type Password box and then click OK.
Page 200: Scan To Ocr
ControlCenter2 Scan to OCR General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
Page 201 ControlCenter2 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings. Note The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese, Danish, Swedish, Japanese and Chinese.
Page 202: Scan To E-mail
ControlCenter2 Scan to E-mail General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings.
Page 203: Scan To File
ControlCenter2 Scan to File General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
Page 204 ControlCenter2 Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.
Page 205: Copy / Pc-fax (pc-fax Is On Mfc Models Only)
ControlCenter2 COPY / PC-FAX (PC-FAX is on MFC models only) COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers.
Page 206 ControlCenter2 (Mac OS X 10.3.9 to 10.4.x) To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 158.) (Mac OS X 10.5.x) For more options click the triangle beside the Printer pop-up menu.
Page 207: Device Settings
ControlCenter2 DEVICE SETTINGS You can configure or check the machine settings. Remote Setup (MFC models only) Lets you open the Remote Setup Program. (See Remote Setup (MFC models only) on page 218.) Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup (MFC models only) on page 218.) Status Monitor Allows you to open the Status Monitor Utility.
Page 208: Quick-dial (mfc Models Only)
ControlCenter2 Quick-Dial (MFC models only) The Quick-Dial button lets you open the Address Book window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh. Status Monitor The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as a paper jam.
Page 209: Network Scanning
Network Scanning If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Page 210 Network Scanning Note • To use ‘Scan To’ button features on the machine, click the check box for Register your computer with the “Scan To” functions at the machine. Then enter the name you want to be displayed on the machines LCD for your Macintosh. You can use up to 15 characters. •...
Page 211: Using The Scan Key
Network Scanning Using the Scan key Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. •...
Page 212: Scan To E-mail (e-mail Server, Mfc-8690dw And Mfc-8890dw Only)
Network Scanning Press a or b to choose Scan to PC. Press OK. Press a or b to choose E-mail. Press OK. If your machine does not support Duplex Scan, go to step f. If your machine supports Duplex Scan, go to step e. Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Page 213 Network Scanning Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi. Press OK. If you chose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, Gray 200 dpi or Gray 300 dpi, go to step g.
Page 214: Scan To Image
Network Scanning Scan to Image When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh you designated on your network. ControlCenter2 will activate the default graphics application on the designated Macintosh. You can change the Scan configuration. (See Image (example: Apple Preview) on page 183.) Load your document.
Page 215: Scan To Ocr
Network Scanning Scan to OCR When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh you designated on your network. ControlCenter2 will activate Presto! PageManager and convert your document into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration.
Page 216: Scan To File
Network Scanning Scan to File When you choose Scan to File, you can scan a black and white or color document and send it directly to a Macintosh you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh.
Page 217: Scan To Ftp
Network Scanning Scan to FTP When you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure and store the details in an FTP Profile.
Page 218 Network Scanning Configuring the FTP Default Settings You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is OFF. You can also change the port number used to access the FTP server. The default for this setting is port 21.
Page 219 Network Scanning Choose the file type for the document from the pull-down list. You can choose PDF, Secure PDF or JPEG for color or gray scale documents and PDF, Secure PDF or TIFF for B/W document. Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
Page 220 Network Scanning Press a or b to choose a file name you want to use and press OK. Press Start and go to step l. Note If you want to change the file name manually, go to step k. Press a or b to choose <Manual>. Press OK.
Page 221: Scan To Network
Network Scanning Scan to Network When you choose Scan to Network, you can scan documents directly to a shared folder on a CIFS server located on your local network or the internet. (For more information about CIFS sever, see the Network User’s Guide.) The Scan to Network feature supports Kerberos and NTLMv2 authentication.
Page 222 Network Scanning Configuring the Scan to Network Default Settings Choose Network in FTP/Network Scan Settings from FTP/Network Scan Settings tab. Click Submit. Choose the Profile you want to configure in the FTP/Network Scan Profile tab. Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the LCD of the machine and can be up to 15 characters.
Page 223 Network Scanning Choose the file type for the document from the pull-down list. You can choose PDF, Secure PDF or JPEG for color or gray scale documents and PDF, Secure PDF or TIFF for B/W document. Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
Page 224: How To Set A New Default For The File Size (for Scan To E-mail (e-mail Server), Scan To Ftp, Scan To Network)
Network Scanning Press a or b to choose PDF, Secure PDF or JPEG. Press OK, and go to step j. Press a or b to choose PDF, Secure PDF or TIFF. Press OK. Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
Page 225: How To Set A New Default For The Duplex Scan Mode (for Scan To E-mail (e-mail Server) Only)
Network Scanning How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server) only) You can set your own default setting for the Duplex Scan mode. You can choose from two types of layout, long edge or short edge.
Page 226 Remote Setup (MFC models only) Remote Setup The Remote Setup application lets you configure many machine and network settings from a Macintosh application. When you access this application, the settings on your machine will be downloaded automatically to your Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly to the machine.
Page 227 Remote Setup (MFC models only) Import Lets you read the setting from a file. Note • You can use the Export button to save Quick Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine.
Page 228 Index ® BR-Script 3 mode ..........6 PaperPort™ 11SE (Windows importing ..............58 OCR ............... 57 Presto! PageManager (Macintosh) ....175 ControlCenter2 Printer driver Macintosh ............180 Macintosh ............. 133 ® ControlCenter3 Windows .............. 11 ® Windows .............. 59 PS printer driver Macintosh .............
Page 229 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

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