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Brother MFC-685CW User Manual

Brother multifunction center/ fax machine user's guide.
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USER'S GUIDE
MFC-685CW
MFC-885CW
Version A

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Table of Contents

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   Summary of Contents for Brother MFC-685CW

  • Page 1 USER’S GUIDE MFC-685CW MFC-885CW Version A...
  • Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 3: Brother Numbers

    Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 4 Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER.
  • Page 5: Ordering Accessories And Supplies

    If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)
  • Page 6: Usa And Canada

    LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 7 Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Accessory Items is made by Brother in its sole ® -brand parts and serial Brother...
  • Page 8 PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.
  • Page 9 Brother Authorized Service Representative, or if shipped out of the country. The use of supplies or consumable items that are non-Brother products may void your warranty.
  • Page 10: Table Of Contents

    Volume Settings...24 Ring Volume ...24 Beeper Volume ...25 Speaker Volume ...25 Handset Volume (MFC-685CW only) ...26 Choosing the Handset Volume (For Volume Amplify) (MFC-685CW only) ...26 Setting Volume Amplify (MFC-685CW only) ...27 Automatic Daylight Savings Time ...27 viii ® ) ...5...
  • Page 11 LCD display ... 28 LCD Contrast... 28 Setting the backlight brightness... 28 Setting the Dim Timer for the backlight ...28 Setting the Off Timer ... 29 Setting the Wallpaper ...29 Security features Memory Security... 30 Setting and changing the memory security password ...30 Turning the memory security on/off ...31 Section II Fax Sending a fax...
  • Page 12 F/T Ring Time (Fax/Tel mode only) ...44 Easy Receive...45 Additional receiving operations ...46 Printing a reduced incoming fax ...46 Receiving a fax at the end of a conversation (MFC-685CW only)...46 Printing a fax from the memory ...46 Telephone Services and External devices Voice operations ...47 Making a telephone call ...47...
  • Page 13 Additional Message Center operations... 71 Setting maximum time for incoming messages ... 71 Setting toll saver ...71 ICM Recording Monitor...72 Recording a conversation (MFC-685CW only)... 72 Advanced fax operations (Black & White only) Fax Forwarding... 73 Paging ...74 Fax Storage ... 75 Fax Preview ...
  • Page 14 Section III Copy Making copies How to copy ...88 Entering Copy mode ...88 Making a single copy ...88 Making multiple copies ...88 Stop copying ...88 Copy settings ...89 Changing copy quality ...89 Enlarging or reducing the image copied ...89 Making N in 1 copies or a poster (page layout) ...90 Sorting copies using the ADF ...91 Adjusting Brightness, Contrast and Color...91 Paper Options...92...
  • Page 15 Scan to a memory card or USB Flash memory drive ...110 Entering Scan mode ... 110 How to scan to a memory card or USB Flash memory drive...110 Understanding the Error Messages ... 111 Printing photos from a camera Printing photos directly from a PictBridge camera...112 PictBridge requirements ...112 Setting your digital camera ...
  • Page 16 Checking the print quality ...151 Checking the print alignment ...152 Checking the ink volume ...153 Uninstalling and installing the handset and handset cradle (MFC-685CW only)...153 Machine Information ...155 Checking the serial number ...155 Packing and shipping the machine ...155 Menu and Features On-screen programming ...158...
  • Page 17 Section I General General Information Loading documents and paper General setup Security features...
  • Page 18: General Information

    General Information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.
  • Page 19 User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)
  • Page 20: Viewing Documentation

    ® (For Macintosh ® Turn on your Macintosh . Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. Double-click the Documentation icon. Double-click your language folder. Double-click the top page file to view the Software User's Guide and Network User's Guide in HTML format.
  • Page 21: Accessing Brother Support (for Windows ® )

    You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on Brother numbers on page i and on the Brother CD-ROM. Click Brother Support on the main menu.
  • Page 22: Control Panel Overview

    Chapter 1 Control panel overview MFC-685CW MFC-885CW Note Most of the illustrations in this User’s Guide show the MFC-685CW. 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.
  • Page 23 3 Mode keys: Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. PhotoCapture Lets you access PhotoCapture Center mode. 4 Menu keys: Volume keys In Fax mode, you can press these keys to adjust the ring volume.
  • Page 24 You can turn the machine on or off. 12 Message Center keys: Message Center Turns the Message Center on or off. Will also flash if you have new messages. Play/Record (MFC-685CW) Plays voice messages stored in the memory. Will also let you record telephone calls. Play (MFC-885CW) Plays voice messages stored in memory.
  • Page 25: Lcd Display Screen

    LCD display screen The LCD shows the current machine status when the machine is idle. Mem. Mem. 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 2 Memory Status Lets you see the available memory in the machine.
  • Page 26: Loading Documents And Paper

    Loading documents and paper Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using ADF The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb (80 g/m ) paper and always fan the pages before putting them in the ADF.
  • Page 27: Using The Scanner Glass

    Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg) How to load documents...
  • Page 28: Acceptable Paper And Other Media

    ‘Basic’ tab of the printer driver or in the Paper Type setting of the menu. (See Paper Type on page 23) When you print on Brother photo paper, load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on top of the instruction sheet.
  • Page 29: Choosing The Right Media

    Choosing the right media Paper type and size for each operation Paper Type Paper Size 8 1/2 × 11 in. (216 × 279 mm) Cut Sheet Letter 8.3 × 11.7 in. (210 × 297 mm) 8 1/2 × 14 in. (216 × 356 mm) Legal Executive 7 1/4 ×...
  • Page 30 Chapter 2 Paper weight, thickness and capacity Paper Type Weight Plain Paper 17 to 32 lb (64 to 120 g/m Sheet Inkjet Paper 17 to 53 lb (64 to 200 g/m Glossy Paper Up to 58 lb (Up to 220 g/m Cards Photo 4"×6"...
  • Page 31: Loading Paper And Other Media

    Loading paper and other media Note To print on Photo (4"×6") or Photo L (3.5"×5") paper, see Loading photo paper on page 18. If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1).
  • Page 32 Chapter 2 Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Gently adjust the paper side guides to the paper with both hands. Make sure the paper side guides touch the sides of the paper.
  • Page 33: Loading Envelopes And Post Cards

    Loading envelopes and post cards About envelopes Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m Some envelopes need margin settings to be set in the application. Make sure you do a test print first. CAUTION Do not use any of the following types of envelopes, as they will cause paper feed problems:...
  • Page 34: Loading Photo Paper

    Chapter 2 If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Adjust the size and margin in your application.
  • Page 35: Removing Small Printouts From The Machine

    Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. Note • Be careful that you do not push the paper in too far;...
  • Page 36: Printable Area

    Chapter 2 Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Top (1) Cut Sheet...
  • Page 37: General Setup

    Press the On/Off key. On/Off setting You can customize the machine's On/Off key. The factory setting is Fax Receive:Off.(MFC-685CW) and Fax Receive:On (MFC-885CW). Your machine will not work when it is switched off, but it will clean the print head periodically. If...
  • Page 38: Setting Mode

    Chapter 3 MFC-685CW On/Off Receive Available setting mode operations — No machine Fax Receive: operations will be available other (factory than cleaning the setting) print head. Fax Receive Fax Receive: Fax Only Easy Receive Fax/Tel Delayed Fax Manual Fax Forward...
  • Page 39: Mode Timer

    Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Type. Press d or c to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. Press Stop/Exit. Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine.
  • Page 40: Paper Size

    Chapter 3 Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.
  • Page 41: Beeper Volume

    Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from High to Off. Press Menu. Press a or b to choose General Setup.
  • Page 42: Handset Volume (mfc-685cw Only)

    Chapter 3 Handset Volume (MFC-685CW only) Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Volume. Press OK. Press a or b to choose Handset. Press d or c to choose Low or High.
  • Page 43: Setting Volume Amplify (mfc-685cw Only)

    Setting Volume Amplify (MFC-685CW only) Please carefully read Choosing the Handset Volume (For Volume Amplify) (MFC-685CW only) on page 26. Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Volume. Press OK.
  • Page 44: Lcd Display

    Chapter 3 LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Press Menu. Press a or b to choose General Setup.
  • Page 45: Setting The Off Timer

    Setting the Off Timer You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. Press Menu.
  • Page 46: Security Features

    • You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Advanced Fax Operations on page 79.) • If you forget the Memory Security password, please call Brother Customer Service. Setting and changing the memory security password Note If you have already set the password, you will not need to set it again.
  • Page 47: Turning The Memory Security On/off

    Changing your memory security password Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. Press a or b to choose Mem Security. Press OK. Press a or b to choose Set Password. Press OK.
  • Page 48 Chapter 4...
  • Page 49 Section II Sending a fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Message Center Advanced fax operations (Black & White only) Printing Reports Polling...
  • Page 50: Section Ii Fax

    Sending a fax Entering Fax mode When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press (Fax) key to illuminate it in green. The LCD shows: Fax Resolution Standard Contrast...
  • Page 51: Faxing From The Scanner Glass

    Faxing from the scanner glass You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for color faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.
  • Page 52: Broadcasting (black & White Only)

    Note • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 210 (MFC-685CW) or 250 (MFC-885CW) different numbers. • The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.
  • Page 53: Additional Sending Operations

    Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. Press (Fax). The LCD shows: Fax Resolution Standard Contrast Auto...
  • Page 54: Changing Fax Resolution

    Chapter 5 Changing fax resolution The quality of a fax can be improved by changing the fax resolution. Press (Fax). Press a or b to choose Fax Resolution. Press d or c to choose the resolution you want. Press OK. Note You can choose four different resolution settings for black &...
  • Page 55: Overseas Mode

    Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.
  • Page 56: Setting Your Changes As The New Default

    Press (Fax). Load your document. To listen for a dial tone do one of the following: (MFC-685CW)Press Speaker Phone or pick up the handset. (MFC-885CW) Press Speaker Phone on the machine. Dial the fax number. When you hear the fax tone, press Black Start or Color Start.
  • Page 57: Out Of Memory Message

    Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.
  • Page 58: Receiving A Fax

    Receiving a Fax Receive modes You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see Using receive modes on page 43 and Receive mode settings on page 44.
  • Page 59: Using Receive Modes

    Using receive modes Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 44. Fax only Fax only mode will automatically answer every call as a fax call. Fax/Tel Fax/Tel mode helps you automatically manage incoming calls, by recognising...
  • Page 60: Receive Mode Settings

    Chapter 6 Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4.
  • Page 61: Easy Receive

    Easy Receive If Easy Receive is On: The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.
  • Page 62: Additional Receiving Operations

    Press OK. Press Stop/Exit. Receiving a fax at the end of a conversation (MFC-685CW only) At the end of a conversation you can ask the other party to fax you information before you both hang up. Ask the other party to place the document in their machine and to press the Start or Send key.
  • Page 63: Telephone Services And External Devices

    If you have the MFC-885CW, please see the Digital Cordless Handset BCL-D10 User’s Guide. Making a telephone call Do one of the following: (MFC-685CW) Pick up the handset or press Speaker Phone. (MFC-885CW) Pick up the cordless handset and press (Talk) or press Speaker Phone on the machine.
  • Page 64: Hold

    5 1. (MFC-685CW) If you are at the machine, you can lift the handset or press Speaker Phone to answer. (MFC-885CW) Press Speaker Phone on the...
  • Page 65: Fax/tel Mode When The Power Key Is Off

    Voice Mail If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. For example, if your Voice Mail is set to...
  • Page 66: Distinctive Ring

    Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line.
  • Page 67 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Ring Rings...
  • Page 68 Chapter 7 Registering the Distinctive Ring pattern After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. You cannot change the receive mode to another mode while the Distinctive Ring is set to on. Press Menu.
  • Page 69: Caller Id

    Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. You can use a number in the Caller ID History to make a phone call, send a fax, add it to Speed Dial, or delete it from the history.
  • Page 70 Chapter 7 Viewing the Caller ID List Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call. Press Menu.
  • Page 71: Connecting An External Tad (telephone Answering Device)

    Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones.
  • Page 72: Connections

    Chapter 7 Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). Plug the telephone line cord from the telephone wall jack into the jack labeled LINE.
  • Page 73: Special Line Considerations

    Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’...
  • Page 74: Multi-line Connections (pbx)

    Chapter 7 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine. 1 Triplex Adapter 2 Two Line Telehone 3 External Two Line TAD 4 Machine...
  • Page 75: Using A Non-brother Cordless External Telephone (mfc-685cw Only)

    Receive on page 45.) Using a non-Brother cordless external telephone (MFC-685CW only) If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
  • Page 76: Dialing And Storing Numbers

    Dialing and storing numbers How to Dial Manual dialing Press all of the digits of the fax or telephone number. Speed Dialing Press Speed Dial. You can also choose Speed Dial by pressing (Fax). Press a or b to choose Search. Press OK.
  • Page 77: Fax Redial

    Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.
  • Page 78: Storing Numbers

    Storing Speed Dial numbers You can store up to 80 (MFC-685CW) or 100 (MFC-885CW) 2-digit Speed Dial locations with a name, and each name can have two numbers. When you dial you will only have to...
  • Page 79 Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) To store the number without a name, press OK. Enter the fax or telephone number (up to 20 digits).
  • Page 80: Changing Speed Dial Names Or Numbers

    Chapter 8 Press a or b to choose Add to Speed Dial. Press OK. Press a or b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. Do one of the following: Enter the name (up to 16 characters) using the dial pad.
  • Page 81: Setting Up Groups For Broadcasting

    Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 158 numbers (MFC-685CW) or 198 numbers (MFC-885CW) in a large Group if you have 2 numbers in each location.
  • Page 82 Chapter 8 Changing Group name Press Speed Dial. Press a or b to choose Setup Groups. Press OK. Press a or b to choose the Group name you want to change. Press OK. Press a or b to choose Change Group Name. Press OK.
  • Page 83: Dialing Access Codes And Credit Card Numbers

    Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers.
  • Page 84: Message Center

    Message Center Message Center mode The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 80).
  • Page 85: Fax/tel Ogm (announcement)

    Press Stop/Exit. Fax/Tel OGM (Announcement) If your machine is set to Fax/Tel receive mode this message will be played by your Brother machine to a caller. Unlike the TAD OGM, the caller will not be able to leave a message.
  • Page 86: Managing Your Messages

    Chapter 9 Managing your messages Message indicator light flashes if there are any new messages waiting for you. The LCD displays the total number of voice and fax messages stored in the Message Center memory. Fax messages are only stored when Fax Storage or Fax Preview is turned on.
  • Page 87: Additional Message Center Operations

    Additional Message Center operations Setting maximum time for incoming messages Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below: Press Menu. Press a or b to choose Fax. Press OK.
  • Page 88: Icm Recording Monitor

    Use d or c to choose Off or On. Press OK. Press Stop/Exit. Recording a conversation (MFC-685CW only) If you are using the handset, you can record a telephone conversation by pressing Play/Record during the conversation. Your recording can be as long as the incoming message maximum time (up to 3 minutes).
  • Page 89: Advanced Fax Operations (black & White Only)

    Advanced fax operations (Black & White only) You can only use one advanced fax operation at a time: Fax Forwarding Paging Fax Storage Fax Preview PC Fax Receive You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, an LCD question will appear.
  • Page 90: Paging

    Chapter 10 Paging When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.
  • Page 91: Fax Storage

    Fax Storage If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
  • Page 92 Chapter 10 Press a or b to choose the fax you want to see. Press OK. Note • If your fax is large there may be a delay before it is displayed on the LCD. • The LCD will show the current page number and total pages of the fax message.
  • Page 93: How To Preview An Outgoing Fax

    How to preview an outgoing fax You can preview a fax message before you send it. You must set the Real Time Transmission and Polling RX to off before you use this feature. Press (Fax). Load the document. Enter the fax number using the dial pad or Speed Dial.
  • Page 94: Changing The Destination Pc

    Chapter 10 Press Stop/Exit. Note • PC Fax Receive is not supported in the ® Mac OS • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on you PC. Make sure your PC is connected and turned on.
  • Page 95: Turning Off Advanced Fax Operations

    Turning off Advanced Fax Operations Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Advanced Fax Operation. Press OK. Press a or b to choose Fwd/Page/Store. Press OK. Press a or b to choose Off. Press OK.
  • Page 96: Remote Retrieval

    Chapter 10 Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine.
  • Page 97: Remote Fax Commands

    Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Playing Voice messages 1 Repeat or Skip Backward...
  • Page 98: Retrieving Fax Messages

    Chapter 10 Remote commands Change the Receive Mode 1 Msg Ctr 2 Fax/Tel 3 Fax Only Exit Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a fax machine. Before you use this feature, you have to turn on Fax Storage.
  • Page 99: Printing Reports

    Printing Reports Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
  • Page 100: Reports

    Chapter 11 Reports The following reports are available: Transmission Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine. Quick Dial Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order.
  • Page 101: Polling

    Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work.
  • Page 102: Polled Transmit (black & White Only)

    Chapter 12 Polled transmit (Black & White only) Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory.
  • Page 103: Section Iii Copy

    Section III Copy Making copies...
  • Page 104: Making Copies

    Making copies How to copy Entering Copy mode When you want to make a copy, press (Copy) to illuminate it in green. The LCD shows: Quality Normal Enlarge/Reduce 100% Ratio: 100% Paper Type Plain Paper Copy Copy Start 1 No of Copies You can enter the number of copies you want by using the dial pad.
  • Page 105: Copy Settings

    Copy settings You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 23.) If you have finished choosing settings, press Black Start or Color Start.
  • Page 106: Making N In 1 Copies Or A Poster

    Chapter 13 Press a or b to choose Enlarge/Reduce. Do one of the following: Press d or c to choose the enlargement or reduction ratio you want. Press OK. Press d or c to choose Custom(25-400%). Press OK and then enter an enlargement or reduction ratio from 25% to 400%.
  • Page 107: Sorting Copies Using The Adf

    After the machine scans the page, press 1 to scan the next page. Place the next page on the scanner glass. Press OK. Repeat steps g and h for each page of the layout. After all the pages have been scanned, press 2 to finish.
  • Page 108: Paper Options

    Enter the number of copies you want. Press a or b to choose Paper Type. Press d or c to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. If you do not want to change additional settings, press Black Start or Color Start.
  • Page 109: Setting Your Changes As The New Default

    Setting your changes as the new default You can save the copy settings for Quality, Paper Type, Brightness, Contrast and RED Adjust, GREEN Adjust, BLUE Adjust that you use most often by setting them the default settings. These settings will stay until you change them again. Press (Copy).
  • Page 110 Chapter 13...
  • Page 111: Section Iv Walk-up Photo Printing

    Section IV Walk-up Photo Printing PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera...
  • Page 112: Or Usb Flash Memory Drive

    CD-ROM.) ® ® Using a memory card or USB Flash memory drive Your Brother machine has media drives (slots) for use with popular digital camera media: CompactFlash Memory Stick Pro™, SecureDigital, MultiMediaCard™, xD-Picture Card™ and USB Flash memory drives.
  • Page 113: Memory Cards Or A Usb Flash Memory Drive Folder Structure

    PhotoCapture Center Memory cards or a USB Flash memory drive folder structure To avoid errors, remember the following points: The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
  • Page 114: Getting Started

    Chapter 14 Getting started Firmly put a memory card or USB Flash memory drive into the proper slot. 2 3 4 5 1 USB Flash memory drive ® 2 CompactFlash 3 SecureDigital, MultiMediaCard™ ® 4 Memory Stick , Memory Stick Pro™ 5 xD-Picture Card™...
  • Page 115: Entering Photocapture Mode

    PhotoCapture Center Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive, press the (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) View photos on the LCD Print Index and select the images Print Photos...
  • Page 116: Print Index (thumbnails)

    Do one of the following. If you chose Paper Type, press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. If you chose Paper Size, press d or c to choose the paper size you are using, Letter or A4.
  • Page 117: Photo Effects

    PhotoCapture Center Enter the number of copies you want using the dial pad. Do one of the following: Change the print settings. (See page 106.) If you do not want to change any settings, press Color Start to print. Photo Effects You can edit and add effects to your photos and view them on the LCD before printing.
  • Page 118 Chapter 14 Enhance Scenery Enhance Scenery is best used for adjusting landscape photographs. It highlights green and blue areas in your photo, so that the landscape looks more sharp and vivid. Make sure you have put the memory card or USB Flash memory drive in the proper slot.
  • Page 119: Search By Date

    PhotoCapture Center Press a or b to choose Photo Effects. Press OK. Press d or c to choose your photo. Press OK. Press a or b to choose Monochrome. Press OK. Press OK and a or b to increase or decrease the number of copies.
  • Page 120: Print All Photos

    Chapter 14 Print All Photos You can print all the photos on your memory card. Make sure you have put a memory card or USB Flash memory drive in the proper slot. Press (PhotoCapture). Press a or b to choose Print All Photos.
  • Page 121: Trimming

    PhotoCapture Center Trimming You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will display Image Too Small. or Image Too Long..
  • Page 122: Photocapture Center ® Print Settings

    (For DPOF printing) This does not appear. Menu Selections Options 1 Print Quality Normal/Photo (Does not appear for DPOF printing) Paper Type Plain Paper/Inkjet Paper/ Brother Photo/Other Photo Paper Size Letter/A4/4"x 6"/5"x 7" Brightness Dark (Does not appear when Photo Effects is chosen.)
  • Page 123: Print Quality

    Paper Type Press a or b to choose Paper Type. Press d or c to choose the paper size you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. If you do not want to change additional settings, press Color Start to print.
  • Page 124: Adjusting Brightness, Contrast And Color

    Chapter 14 Adjusting Brightness, Contrast and Color Brightness Press a or b to choose Brightness. Press d to make a darker print or press c to make a lighter print. Press OK. If you do not want to change additional settings, press Color Start to print.
  • Page 125: Cropping

    PhotoCapture Center Cropping If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. The factory setting is On. If you want to print the whole image, turn this setting to Off. Press a or b to choose Cropping.
  • Page 126: Scan To A Memory Card Or Usb Flash Memory Drive

    Chapter 14 Scan to a memory card or USB Flash memory drive Entering Scan mode When you want to scan to a memory card or USB Flash memory drive, press (Scan). The LCD shows: Scan to E-mail Scan to E-mail Scan a document into Scan a document into Scan to Image...
  • Page 127: Understanding The Error Messages

    USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at http://solutions.brother.com. This message will also appear if you connect a broken device to the USB direct interface.
  • Page 128: Printing Photos From A Camera

    Printing photos from a camera Printing photos directly from a PictBridge camera Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge.
  • Page 129: Printing Images

    Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
  • Page 130: Printing Photos Directly From A Digital Camera (without Pictbridge)

    Chapter 15 Printing photos directly from a digital camera (without PictBridge) If your camera is using the USB Mass Storage standard, you can connect your camera in storage mode. This enables you to print photos from your camera. If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 112.
  • Page 131: Understanding The Error Messages

    Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
  • Page 132 Chapter 15...
  • Page 133: Section V Software

    Section V Software Software and Network features...
  • Page 134: Software And Network Features

    (For Windows Note If you have not installed the software, see Viewing Documentation on page 2. From the Start menu, point to Brother, MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.
  • Page 135 Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
  • Page 136: A Safety And Legal

    • DO NOT connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. • Avoid interference sources, such as speakers or the base units of non-Brother cordless telephones.
  • Page 137: To Use The Machine Safely

    To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Note If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 46.
  • Page 138 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
  • Page 139 AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.)
  • Page 140 WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location.
  • Page 141: Important Safety Instructions

    Brother Authorized Service Center, please call the following: In USA: 1-800-284-4357 In Canada: 1-877-BROTHER 15 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.
  • Page 142: Standard Telephone And Fcc Notices (these Notices Are In Effect On Models Sold And Used In The United States Only.)

    If the product does not operate normally when the operating instructions are followed, adjust only those controls that are covered by the operating instructions. Improperadjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. If the product has been dropped or the cabinet has been damaged.
  • Page 143 If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.)
  • Page 144: Federal Communications Commission (fcc) Declaration Of Conformity (usa Only)

    OET65. This equipment should be installed and operated with at least 20cm and more between the radiator and person's body (excluding extremities: hands, wrists, feet and legs). IMPORTANT Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment.
  • Page 145: Industry Canada Compliance Statement (canada Only)

    Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of this device.
  • Page 146: Legal Limitations For Copying

    Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
  • Page 147: Trademarks

    Safety and Legal Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2007 Brother Industries, Ltd. All rights reserved.
  • Page 148: B Troubleshooting And Routine Maintenance

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
  • Page 149 Printing (continued) Difficulty White horizontal lines appear in text or graphics. The machine prints blank pages. Characters and lines are stacked. Printed text or images are skewed. Smudged stain at the top center of the printed page. Printing appears dirty or ink seems to run.
  • Page 150: Printing Received Faxes

    Printing (continued) Difficulty Machine does not print from Adobe Illustrator. Printing Received Faxes Difficulty Suggestions Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone across the page or the top and line.
  • Page 151: Sending Faxes

    For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 152: Copying Difficulties

    Quick Setup Guide. Also, before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.
  • Page 153: Photocapture Center ® Difficulties

    XP SP2 and Windows Vista™ users, see Firewall settings in the Software User’s Guide on the CD-ROM. ® For Windows XP SP1 user’s, please visit the Brother Solutions Center. ® <Windows users> Firewall settings on you PC may be rejecting the necessary network connection.
  • Page 154: Error Messages

    As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 155 Error Message Cause The size of your photo is too small Image Too Small. to trim. One or more of the ink cartridges Ink Empty are empty. The machine will stop all print operations. While memory is available, black and white faxes will be stored in the memory.
  • Page 156 Error Message Cause The machine is out of paper or No Paper Fed paper is not properly loaded in the paper tray. The paper is jammed in the machine. The number you dialed does not No Response/Busy answer or is busy. You tried to access a Speed Dial Not Registered number that is not programmed.
  • Page 157: Error Animation

    Please Disconnect supported has been connected to USB Device. the USB direct interface. For more information, visit us at http://solutions.brother.com. Paper is not the correct size. Wrong Paper Size Error animation Error animation displays step-by-step instructions when paper gets jammed or ink cartridges become empty.
  • Page 158 Transferring faxes to another fax machine If you have not set up your Station ID, you cannot enter fax transfer mode. (See Setting your station ID in the Quick Setup Guide.) Press Stop/Exit to interrupt the error temporarily. Press Menu. Press a or b to choose Service.
  • Page 159: Document Jam

    Document jam Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam. Document is jammed in the top of the ADF unit Take out any paper from the ADF that is not jammed.
  • Page 160 Pull out the jammed paper (1). Reset the machine by lifting the scanner cover from the front of the machine and then closing it. If you cannot remove the jammed paper from the front of the machine, or the error message still appears on the LCD after you have removed the jammed paper, please go to the next step.
  • Page 161: Dial Tone

    Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) until it locks securely into the open position. Make sure that there is no jammed paper left in the corners of the machine. Note If the paper is jammed under the print head, unplug the machine from the power...
  • Page 162: Telephone Line Interference

    Telephone line interference If you are having problems sending or receiving a fax due to possible interference on the telephone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. Press Menu. Press a or b to choose Fax.
  • Page 163 Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. Lift the lock release lever and push it until it clicks, and then close the ink cartridge cover. brother...
  • Page 164: Cleaning The Outside Of The Machine

    DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge. Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.
  • Page 165: Cleaning The Scanner

    Clean the outside of the machine as follows: Pull the paper tray (1) completely out of the machine. Wipe the outside of the machine with a soft cloth to remove dust. Remove anything that is stuck inside the paper tray. Wipe the paper tray with a soft cloth to remove dust.
  • Page 166: Cleaning The Machine Printer Platen

    Cleaning the machine printer platen WARNING Be sure to unplug the machine from the AC power outlet before cleaning the printer platen (1). If ink is scattered on or around the printer platen wipe it off with a soft, dry, lint-free cloth.
  • Page 167: Cleaning The Print Head

    Note If you clean the print head at least five times and the print has not improved, call Brother Customer Service. (See Brother numbers on page i) Checking the print quality If faded or streaked colors and text appear on your output, some of the nozzles may be clogged.
  • Page 168: Checking The Print Alignment

    If ink is still missing, call Brother Customer Service. (See Brother numbers on page i) CAUTION DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.
  • Page 169: Checking The Ink Volume

    Software User’s Guide on the CD-ROM.) Troubleshooting and Routine Maintenance Uninstalling and installing the handset and handset cradle (MFC-685CW only) If you do not use the handset you can remove the handset and handset cradle. Uninstalling the handset and handset...
  • Page 170 Attach the side cover. Installing the handset and handset cradle Remove the side cover. Note If you cannot open the cover with your hand, use a coin to open it. Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place.
  • Page 171: Machine Information

    Machine Information Checking the serial number You can see the machine’s serial number on the LCD. Press Menu. Press a or b to choose Machine Info.. Press OK. Press a or b to choose Serial No.. Press OK. Press Stop/Exit. Troubleshooting and Routine Maintenance Packing and shipping the machine...
  • Page 172 CAUTION If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
  • Page 173 Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine.
  • Page 174: C Menu And Features

    Menu and Features On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
  • Page 175: Menu Table

    Volume The factory settings are shown in Bold with an asterisk. Level3 Options — 0Sec 30Secs 1Min 2Mins* 5Mins — Plain Paper* Inkjet Paper Brother Photo Other Photo Transparency — Letter* Legal 4"x6" Ring Med* High Beeper Low* High Speaker...
  • Page 176 On/Off Setting (MFC-885CW only) LCD Settings Echo Control (MFC-885CW only) The factory settings are shown in Bold with an asterisk. Level3 Options Volume Amplify (MFC-685CW (Permanent/ only) Temporary) Off* — Off* — Fax Receive:On Fax Receive:Off* — Fax Receive:On*...
  • Page 177 Level1 Level2 Setup Receive Report Setting Transmission The factory settings are shown in Bold with an asterisk. Level3 Options Ring Delay Ring Delay Toll Saver Off* F/T Ring Time 20Sec* 30Sec 40Sec 70Sec Easy Receive Semi Remote Codes (l51, #51) Auto Reduction On* On+Image Off*...
  • Page 178 Level1 Level2 Advanced Fax Operation (Continued) Remaining Jobs — Setup Msg Ctr Miscellaneous See the table below The factory settings are shown in Bold with an asterisk. Level3 Options Fwd/Page/Store Off* Fax Forward Paging Fax Storage Fax Preview PC Fax Receive ---l Remote Access —...
  • Page 179: Lan Menu

    LAN menu Level1 Level2 Wired LAN See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 TCP/IP BOOT Method IP Address Subnet Mask Gateway Node Name WINS Config WINS Server DNS Server APIPA Ethernet Menu and Features...
  • Page 180 Level1 Level2 WLAN (Continued) See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 TCP/IP BOOT Method IP Address Subnet Mask Gateway Node Name WINS Config WINS Server DNS Server APIPA Setup Wizard SecureEasySetup Options...
  • Page 181 Level1 Level2 WLAN (Continued) (Continued) Network I/F Factory Reset See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 AOSS WLAN Status Status Signal SSID Comm. Mode — — Menu and Features Options Descriptions —...
  • Page 182 Level2 Print Reports Transmission Help List Quick Dial Fax Journal User Settings Network Config — Machine Info. Serial No. Initial Setup Receive Mode (MFC-685CW only) Receive Mode (MFC-885CW only) Date&Time Station ID Tone/Pulse (Canada only) Dial Tone Register Handset (MFC-885C...
  • Page 183 Fax ( Level1 Level2 — Fax Resolution — Contrast Speed Dial Search Set Speed Dial Setup Groups Outgoing Call Make a phone call Send a fax Add to Speed Dial Delete Caller ID hist. Make a phone call Send a fax Add to Speed Dial Delete...
  • Page 184 Level1 Level2 — Polled TX — Polling RX — Overseas Mode — Scan Size Set New Default — — Factory Reset The factory settings are shown in Bold with an asterisk. Scan ( Level1 Option1 — Scan to E-mail — Scan to Image —...
  • Page 185 83% LGLiA4 93% A4iLTR 97% LTRiA4 100%* 104% EXEiLTR 142% A5iA4 186% 4"x6"iLTR 198% 4"x6"iA4 200% Custom(25-400%) — Plain Paper* Inkjet Paper Brother Photo Other Photo Transparency — Letter* Legal 4"x6" — Light Dark — Menu and Features Descriptions Page Choose the Copy resolution for your type of document.
  • Page 186 Level1 Level2 RED Adjust GREEN Adjust BLUE Adjust — Stack/Sort — Page Layout Set New Default — — Factory Reset The factory settings are shown in Bold with an asterisk. Level3 Options — — — — Stack* Sort — Off(1 in 1)* 2 in 1 (P) 2 in 1 (L) 4 in 1 (P)
  • Page 187 The factory settings are shown in Bold with an asterisk. Level3 Options — See the print settings in the following table. — Plain Paper* Inkjet Paper Brother Photo Other Photo — Letter* — See the print settings in the following table. — —...
  • Page 188 Print Settings Option1 Option2 Print Quality Normal Photo* Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo* Paper Size Letter 4"x 6"* 5"x 7" Brightness Light (Does not appear when Photo Effects is chosen.) Dark Contrast (Does not appear...
  • Page 189 Option1 Option2 Cropping Borderless Set New Default Factory Reset The factory settings are shown in Bold with an asterisk. Option3 Option4 — — — — — — — — Menu and Features Descriptions Page Crops the image around the margin to fit the paper size or print size.
  • Page 190: Entering Text

    Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
  • Page 191: D Specifications

    Memory Capacity ADF (automatic document feeder) Paper Tray Printer Type Print Method LCD (liquid crystal display) (MFC-685CW) Wide 3.3 in. (83.8 mm) Color LCD Power Source Power Consumption Measured diagonally 32 MB For best results we recommend: Up to 10 pages Temperature: 68°...
  • Page 192 Dimensions Weight Noise Temperature Humidity This depends on printing conditions. (MFC-685CW) 7.1 in. (180 mm) 15.7 in. (398 mm) 18.4 in. (468 mm) (MFC-885CW) 7.1 in. (180 mm) 15.7 in. (398 mm) 18.7 in. (476 mm) MFC-685CW 18.5 lb (8.4 kg) MFC-885CW 19.0 lb (8.6 kg)
  • Page 193: Print Media

    Print media Paper Input Paper Output Use only transparencies recommended for inkjet printing. For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. See Paper type and size for each operation on page 13. Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper...
  • Page 194: Fax

    Gray Scale 256 levels Polling Types Standard, Sequential: (Black only) Contrast Control Automatic/Light/Dark (manual setting) Resolution 80 stations × 2 numbers (MFC-685CW) Speed Dial 100 stations × 2 numbers (MFC-885CW) Groups Up to 6 210 stations (MFC-685CW) Broadcasting 250 stations (MFC-885CW)
  • Page 195 Memory Transmission Out of Paper Reception ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
  • Page 196: Message Center

    Message Center Message Center ICM Recording Time Toll Saver Recording Conversation (MFC-685CW only) OGM Recording Time Max. 29 minutes / Max. 99 messages (Max.180 secs / 1 message) 20 secs...
  • Page 197: Digital Cordless Handset (mfc-885cw Only)

    Digital Cordless Handset (MFC-885CW only) Cordless handset (BCL-D10) Frequency Technology Multi Handset Capability Dimensions Weight (including battery) LCD (liquid crystal display) 16-Digit, 3-Line (+1-Line for Pict), Backlit (Orange) Charge Indicator Full Charge Time While in Use (TALK) While Not in Use (Standby) 200 hours When Voice Enhance is set to On.
  • Page 198: Battery

    Battery Type Rating ATTENTION: The product you have purchased is powered by Nickel Metal Hydride battery which is recyclable. (For USA) At the end of their useful lives, under various state and local laws, it is illegal to dispose of this battery into your municipal waste stream.
  • Page 199: Copy

    Multiple Copies Enlarge/Reduce Resolution Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document. Yes/Yes ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Height: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max.
  • Page 200: Photocapture Center

    PhotoCapture Center Compatible Media Resolution File Extension (Media Format) (Image Format) Color Enhancement Photo Enhance Number of Files Folder Borderless Memory cards, adapters and USB Flash memory drive are not included. Secure Digital (SD&MMC) : 16MB to 2GB Secure Digital High Capacity (SDHC) : 4GB to 8GB xD-Picture Card™...
  • Page 201: Pictbridge

    PictBridge Compatibility Interface Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information. USB direct interface Specifications...
  • Page 202: Scanner

    XP in this User’s Guide includes Windows XP Professional x64 Edition. Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows up to 19200 × 19200 dpi can be selected by using the Brother scanner utility) Yes/Yes ®...
  • Page 203: Printer

    2000 Professional/XP/XP Professional x64 Edition/Windows Vista™ driver supporting Brother Native Compression mode ® Mac OS X 10.2.4 or greater : Brother Ink Driver Up to 1200 × 6000 dpi 1200 × 2400 dpi 1200 × 1200 dpi 600 × 600 dpi 600 ×...
  • Page 204: Interfaces

    Interfaces A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). Ethernet UTP cable category 5 or greater. LAN cable Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode.
  • Page 205: Computer Requirements

    Conditions: ® Microsoft Internet Explorer 5.5 or greater. For WIA, 1200 x 1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi. Third party USB ports are not supported. PC Fax supports black and white only.
  • Page 206: Consumable Items

    Consumables <Magenta> LC51M, <Yellow> LC51Y What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative" technology providing you with "beautiful" and "long lasting"...
  • Page 207: Network (lan)

    Yes (simple setup with your AOSS™-capable access point/router) See the Computer Requirements chart on page 189. If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com. ®...
  • Page 208: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.
  • Page 209 A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 210 Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) ® The bundled ScanSoft PaperPort ® with OCR or Presto! PageManager software application converts an image of text to text you can edit. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper.
  • Page 211 Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialing. You must press Speed Dial, the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 ×...
  • Page 212: Index

    ADF ... 10 using scanner glass ... 11 Cordless handset (MFC-885CW only) See Digital Cordless Handset BCL-D10 User’s Guide..Cordless phone (non-Brother) ... 59 Custom Ringing ... 50 Custom telephone features on a single line ... 135 Data Ident-A-Call ... 50 Dialing a pause ...
  • Page 213 Direct printing from a non-PictBridge camera ...114 from a PictBridge camera ...112 Distinctive Ring ...50 setting ring pattern ...52 turning off ...52 Document loading ... 10 Dual Access ...38 Easy Receive ...45 Envelopes ... 13 Error messages on LCD ...138 Comm.
  • Page 214 Gray scale ... 178 Groups for Broadcasting ...65 Help LCD messages ...158 using Mode and menu keys ...158 Menu Table ... 158 Ident-A-Call ...50 Ident-A-Ring ...50 Ink cartridges checking ink volume ...153 ink dot counter ...146 replacing ...146 Innobella™ ...190 Jams document ...143 paper ...143...
  • Page 215 Photo Paper Tray (Canada) ...18 ® PhotoCapture Center Adding Effect ...101 Borderless ...109 ® CompactFlash ...96 Cropping ...109 DPOF printing ...105 from PC See Software User's Guide on the CD-ROM..Memory Stick Pro™ ...96 ® Memory Stick ...96 MultiMediaCard™ ...96 Photo Effects Auto Correct ...101 Enhance Scenery ...102...
  • Page 216 Remote Setup See Software User's Guide on the CD-ROM..Reports ...83 Caller ID List ...54 Fax Journal ...84 Journal Period ...83 Help List ...84 how to print ...84 Network Configuration ...84 Quick Dial List ...84 Transmission Verification ... 83 User Settings ...84 Resolution copy ...183...
  • Page 217 EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • Page 218 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using...

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