Brother DCP-1400 Owner's Manual
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Brother DCP-1400 Owner's Manual

Brother DCP-1400 Owner's Manual

Multifunction center/facsimile machine
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  • Page 1 DCP-1400...
  • Page 2 Place of Purchase: * The serial number is on the back of the unit. Retain this manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. ©1996-2001 Brother Industries, Ltd.
  • Page 3 DCP. Calls must be made from within that country. Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products.

  • Page 4: Ordering Accessories And Supplies

    DCP. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.

  • Page 5: Compilation And Publication Notice

    INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME...
  • Page 6 (referred to in this warranty as “this Product”). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period”...
  • Page 7 PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and under- standings that you may have with Brother or its representatives.
  • Page 8 Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the DCP/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...

  • Page 9: Table Of Contents

    Getting to Know Your Digital Copier/Printer ... 1-1 Using This Manual ... 1-1 Finding Information... 1-1 Conventions Used in This Manual ... 1-1 DCP-1400 Control Panel Overview... 1-2 Inserting Originals for Copying ... 1-4 Using the ADF (Automatic Document Feeder)... 1-4 Using the Scanner Glass... 1-5 Assembly and Connections...
  • Page 10 Copy Contrast ... 5-10 Paper Type... 5-10 For DOS Users... 6-1 How to Use the Brother DCP with Your DOS Application Software ... 6-1 What Does the Remote Printer Console Do? ... 6-1 Remote Printer Console Main Program ... 6-1 Installing the Remote Printer Console...
  • Page 11 Page Setup Section... 6-5 Font Configuration... 6-5 Other Configuration ... 6-6 Console Configuration Category ... 6-6 Using the Brother DCP as a Printer... 7-1 Special Printing Features... 7-1 Windows Popular Printer Emulation Support ... 7-1 Remote Printer Console Program for DOS ... 7-1 Bi-directional Parallel Interface ...
  • Page 12 Accessories Tab... 8-13 Paper Source Setting... 8-13 Default Source ... 8-13 Available Options ... 8-13 Support ... 8-14 Brother Solutions Center ... 8-14 Web Update ... 8-14 Check Setting... 8-14 Features in the Printer Driver (For Windows General Tab ... 8-15 Printing Preferences ...
  • Page 13 Scanner Settings ... 9-13 Target Application... 9-13 Copy ... 9-14 Scanner Settings ... 9-14 Copy Settings... 9-14 ® -Based Brother MFL-Pro Control Center ... 9-1 T A B L E O F C O N T E N T S...
  • Page 14 Main Features ... 11-1 To Access the On-Line Documentation... 11-1 To Install Automatic E-mail Printing (Optional Application): ... 11-1 Using the Brother DCP with a New Power Macintosh G3, G4 or iMac Set up Your USB Equipped Apple iBook with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1...
  • Page 15 Miscellaneous ... 12-6 Contrast ... 12-6 PreScanning an Image ... 12-7 Optional Accessories ... 13-1 Paper Cassette #2 (Option)... 13-1 Troubleshooting and Routine Maintenance ... 14-1 Troubleshooting ... 14-1 Error Messages ... 14-1 Original Jams and Paper Jams... 14-3 Original is Jammed in the top of the ADF Unit ... 14-3 Original is Jammed inside the ADF Unit ...
  • Page 16 Important Safety Instructions ... 15-4 Trademarks... 15-6 Glossary... G-1 Specifications ... S-1 Product Description... S-1 Paper... S-1 Paper Specifications for the Cassette... S-1 Manual Feed Slot... S-1 Scanner ... S-1 Consumable Items ... S-2 Electrical and Environment ... S-2 Printer ... S-3 TrueType Fonts on CD-ROM ...

  • Page 17: Getting To Know Your Digital Copier/Printer

    Digital Copier/Printer Using This Manual Thank you for purchasing a Brother Digital Copier Printer (DCP). This DCP has been designed to be simple to use, with LCD screen prompts to guide you through programming your DCP. However, you can use your DCP to its fullest potential by taking a few minutes to read this manual.

  • Page 18: Dcp-1400 Control Panel Overview

    DCP-1400 Control Panel Overview Stop Press this key to cancel a copy operation. The original will be ejected. (Left Arrow) (Right Arrow) Moves the LCD cursor through text and options. Numeric Keys Use the numeric keys to enter the number of multiple copies (99 maximum).
  • Page 19 Copy Keys (Temporary Settings): Clear Settings Resets your temporary copy settings back to the factory default settings. Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically. Options You can quickly and easily change your temporary settings for each copy.

  • Page 20: Inserting Originals For Copying

    Inserting Originals for Copying You can copy from either the ADF (Automatic Document Feeder) or from the scanner glass. Using the ADF (Automatic Document Feeder) The automatic document feeder (ADF) can hold up to 50 pages, feeding each one individually through the machine. Use standard (20 lb/75g/m2) paper when using the ADF.

  • Page 21: Using The Scanner Glass

    Using the Scanner Glass You can use the scanner glass to copy one page at a time, or pages of a book. Originals can be letter or A4 size. To use the scanner glass, the ADF must be empty. You can make multiple copies; however, if you want them sorted you must use the ADF.

  • Page 22: Assembly And Connections

    FCC Emission Requirements when you connect the DCP to your computer using a USB cable or a bi-directional IEEE-1284 compliant parallel cable. If an item is missing, call Brother Customer Service at 1-800-284-4329 (in Note USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal).

  • Page 23: Choosing A Location

    Choosing a Location Place your DCP on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the DCP near a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 90.5°F (10°–32.5°C).

  • Page 24: Important Safety Instructions

    Important Safety Instructions When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

  • Page 25: Assembly

    Assembly Installing the Drum Unit Assembly (with Toner Cartridge) Unpack the drum unit assembly including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge. To prevent damage to the drum, do not expose it to light for longer than a few minutes.

  • Page 26: Paper

    Paper Acceptable Paper Paper Type Paper Cassette #1: cut sheet Manual Feed cut sheet Slot: envelopes post cards labels and transparencies We Recommend: Cut sheet: Labels: Transparencies: Paper Capacity of Paper Cassette Paper Cassette #1: Front Output Bin: Paper Specifications for the Cassette Basis Weight: Caliper: Moisture Content:...

  • Page 27: Manual Feed Slot

    Manual Feed Slot Cut Sheet Basis Weight: 16 to 43 lb. (60 to 161 g/m Caliper: 0.003 to 0.008 inches. (0.08 to 0.2 mm) Moisture Content: 4% to 6% by weight Loading Paper in the Paper Cassette Pull the paper cassette completely out of the DCP. Slide the paper width and length adjusters to the position for the paper size you are using.

  • Page 28: Manual Feed Slot

    Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m paper.

  • Page 29: Connecting The Dcp

    Connecting the DCP Connect the power cord. Power Cord WARNING The DCP must be grounded using a 3-prong plug. Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line or unplug the lines during a lightning storm.

  • Page 30: On-Screen Programming

    On-Screen Programming User-Friendly Programming We have designed your Multi-Function Center with on-screen programming. User-friendly programming helps you take full advantage of all the menu selections your DCP has to offer. Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your DCP.

  • Page 31: Menu Selection Table

    Menu Selection Table You can probably perform most of these programming settings without the Owner’s Manual. To help you understand the menu selections, options and settings that are found in the DCP programs, use the Menu Selection Table below to change the default settings. Main Menu Menu Selections 1.
  • Page 32 Main Menu Menu Selections 3. PRINTER 1. PRINT OPTIONS 2. RESET PRINTER Sub Menu 1. Cassette #1 LETTER/LEGAL/A4 2. Cassette #2 LETTER/LEGAL/A4 3. CASSETTE USAGE CASSETTE#1 ONLY CASSETTE#2 ONLY AUTO 3 - 3 O N - S C R E E N P R O G R A M M I N G Options 1.

  • Page 33: Key Operations Table

    Key Operations Table You can use the keys on the control panel to conveniently choose temporary copy settings and access the scanning operations. The Key Operations Table below will help you understand the options they provide. Press the temporary key repeatedly until you see the option you want, and then press Menu/Set to select it.

  • Page 34: Custom Settings

    Custom Settings Initial Setup Setting Paper Size You can use three sizes of paper for printing your copies: letter, legal and A4. When you change the size of paper you have loaded in the DCP, you will need to change the setting for the paper size. After you connect the optional Cassette #2, you can select the paper size.

  • Page 35: Setting Cassette Usage

    Setting Cassette Usage The default setting of AUTO #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 CASSETTE USAGE if you want to keep special paper in the other cassette and control when it is used.

  • Page 36: Sleep Mode

    Sleep Mode Setting the Sleep Mode reduces power consumption while the DCP is idle. You can choose how long the DCP is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets itself after the DCP receives PC data or makes a copy.

  • Page 37: Making Copies

    Making Copies Basic Copy Operations You can use your DCP as a copier, making up to 99 copies at a time. The DCP can stack the copies or collate (sort) them. The scannable area of your DCP begins at approximately one-sixth inch (4mm) from the edge of the paper.

  • Page 38: Single Or Multiple Copies (Using The Scanner Glass)

    Single or Multiple Copies (Using the Scanner Glass) If you want to sort multiple copies, use the ADF. (See , page 5-5.) (Using the ADF) Lift the Document Cover. White Film Using the document guide on the left, center the original face down on the scanner glass and close the Document cover.

  • Page 39: Temporary Copy Settings

    Temporary Copy Settings You can improve your copies by using the Copy keys: Enlarge/Reduce, Sort, Options, Clear Settings, Special and Copy Mode. These settings are temporary, and the DCP returns to its default settings 45 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass before the 45 seconds expire.

  • Page 40: Using Enlarge/Reduce Key

    Using Enlarge/Reduce Key AUTO sets the DCP to calculate the ratio that fits the size of your paper. ZOOM allows you to enter a ratio from 25% to 400% in 1% increments. Press Enlarge/Reduce Place the original face up in the ADF, or face down on the scanner glass. Use the numeric keys to enter the number of copies you want (up to 99).

  • Page 41: Sorting Multiple Copies (Using The Adf)

    Selecting a Fixed Ratio: Original size is … LETTER LEGAL Sorting Multiple Copies (Using the ADF) Place the original face up in the ADF. Use the numeric keys to enter the number of copies you want (up to 99). Press Sort. Press Copy.

  • Page 42: Paper Size

    Paper Size Use Paper Size to temporarily identify the size of the paper in the multi- purpose sheet feeder. You can select LETTER, LEGAL, A4, EXECUTIVE, A5, B5, size paper. Press Options and Menu/Set. to select your size of paper, and then press Menu/Set. Press A6 size original requires using the scanner glass.

  • Page 43: Copy Mode (Type Of Original)

    Copy Mode (Type of Original) You can select the Copy Mode for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. photographs.

  • Page 44: Poster

    2 in 1 4 in 1 Special Layouts (2 in 1, 4 in 1 or Poster) are not available with Enlarge/Reduce. Poster You can create a poster size copy of a photograph. Poster is not available for multiple copies. Poster copies require using the scanner glass. 5 - 8 M A K I N G C O P I E S...

  • Page 45: Changing Default Copy Settings

    Changing Default Copy Settings Press Menu/Set, 2 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. Adjust the Copy Mode and Contrast settings. By pressing a number, you can adjust copy settings as shown in the following chart.

  • Page 46: Copy Contrast

    Copy Contrast You can adjust copy contrast to make copies darker or lighter. Press Menu/Set, 2, 2. Press to make a copy lighter—OR— Press to make a copy darker, and then press Menu/Set. Press Stop. Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you are most often.

  • Page 47: For Dos Users

    Application Software Before working with your application software that runs on DOS, check that the Brother DCP’s name appears in the printer selection of your application software. If the DCP is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations.

  • Page 48: Installing The Remote Printer Console

    (You can also operate the program with the keyboard.) Follow these steps to install the remote printer console program: Make sure your Brother DCP is connected to your computer and is set to Online. Start your computer and go to the DOS prompt. If you are in Windows and return to the DOS prompt.

  • Page 49: Using The Remote Printer Console Main Program

    2138112 Byte [↑/¬] Select [Enter] Setting [F1] Help [ESC] Exit You can directly control the Brother DCP, with Print Form. You can enter the setting mode to change other printer settings, such as, margin settings, continue mode, font and sleep mode.

  • Page 50: Remote Printer Console

    Remote Printer Console Current Printer Status Information Item Default Media Type Regular Paper Feed Paper Cassette Emulation*1 Laser Jet IIP Paper Size*1 Letter Orientation*1 Portrait Quality*1 Normal Copies*1 *1 The items can be set in the current printer status information dialog box. Printer Setup Category Print Setup Section Item...

  • Page 51: Page Setup Section

    Page Setup Section Item Default Left Margin Right Margin Top Margin 0.5" Bottom Margin 0.5" Line / Page Xoffset Yoffset *1 These values (except Yoffset and Xoffset) are overidden by settings within your application software. *2 These values depend on the paper size settings. Font Configuration Item Default...

  • Page 52: Other Configuration

    Other Configuration Item Default Auto LF Auto CR Auto Wrap Auto Skip Console Configuration Category File Environment For more information on RPC, see the Help Information in the program. 6 - 6 F O R D O S U S E R S What This Item Does Selects Auto LF “On or Off”...

  • Page 53: Using The Brother Dcp As A Printer

    PC screen. Bi-directional Parallel Interface The Brother DCP’s parallel interface enables it to send memory and printer setup information to the computer. U S I N G T H E B R O T H E R D C P A S A P R I N T E R ®...

  • Page 54: Printing From Your Pc

    Printing From Your PC Multi-purpose Paper Cassette The DCP’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, A5, B5, A6, B6 and executive plain paper. When the DCP receives print data from your computer, it loads paper from the paper cassette.

  • Page 55: Front Output Bin

    Caution When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Paper , page 14-4.) Cassette Front Output Bin The DCP ejects paper with printed surfaces face down into the output bin in the front of the DCP.

  • Page 56: Loading One Sheet Of Paper

    Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot. Align the paper at the center of the manual feed slot and insert it all the way.

  • Page 57: Printing On Thicker Paper And Card Stock

    Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the DCP has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelope, thicker paper or card stock. Select manual feed mode in the printer driver.

  • Page 58: Simultaneous Operation

    Simultaneous Operation Your DCP can print data from your computer while scanning information into the computer. However, when the DCP is copying on paper, it pauses the PC printing operation, and resumes when copying is complete. (See , page 2-5.) Paper Choosing Acceptable Paper We recommend that you test paper (especially special sizes and types of paper)

  • Page 59: Printer Operation Key

    Printer Operation Key Reset Key You can clear data from the memory. Printing the Internal Font List You can print a list of the DCP’s internal (or resident) fonts to see how each font looks before you select it. Press Menu/Set, 3, 1, 1. Press Copy.

  • Page 60: Printer Driver Settings (For Windows ® Only)

    The printer drivers are on the supplied CD-ROM. The latest printer driver can be downloaded from the Brother Solutions Center at http://solutions.brother.com Features in the Printer Driver ®...

  • Page 61: Basic Tab

    Basic Tab *1 Select the Paper size, Multiple Page and Orientation. *2 Select number of Copies and Media Type. *3 Select Paper Source, First Page and Other Pages. P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...

  • Page 62: Paper Size

    Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of paper.

  • Page 63: Collate

    Collate The collate selection is active if more than one copy is selected. With the collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed.

  • Page 64: Advanced Tab

    Advanced Tab Change the tab settings by selecting one of the following icons: *1 Print Quality *2 Duplex Printing *3 Watermark *4 Page Setting *5 Device Option Print Quality (*1) Resolution You can change the resolution as follows: • 300 dpi •...

  • Page 65: Print Setting

    ® Print Setting (For Windows 95/98/98SE/Me Users Only) Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.

  • Page 66: Watermark (*3)

    Watermark (*3) You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...

  • Page 67: Watermark Text

    You can change the size and the position of the Watermark on the page by selecting the Watermark and clicking the Edit button. If you want to add a new Watermark, click the New button and select Text or Bitmap from the Watermark Style.

  • Page 68: Page Setting (*4)

    Page Setting (*4) You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.

  • Page 69: Device Options (*5)

    Device Options (*5) Set one of the following Printer Functions: Quick Print Setup Administrator (For Windows Print Date & Time P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S ®...

  • Page 70: Quick Print Setup

    Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. ®...

  • Page 71: Print Date & Time

    Print Date & Time When enabled the Print Date and Time feature automatically will print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.

  • Page 72: Accessories Tab

    Accessories Tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source from the Paper Source Setting list.

  • Page 73: Support

    Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for...

  • Page 74: Features In The Printer Driver (For Windows ® 2000)

    Features in the Printer Driver (For Windows ® The Windows 2000 Professional printer driver utilizes Microsoft’s uni-driver architecture. The following section describes the driver features and selections available for Windows General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab.

  • Page 75: Layout Tab

    Layout Tab *1 Orientation Select the Orientation, which is how your document will be positioned on the paper (Portrait or Landscape). Portrait Landscape ® 8 - 16 P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S O N L Y )

  • Page 76: Pages Per Sheet

    *2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit the paper. 2 in 1 Paper/Quality Tab *1 Paper Source Possible paper sources are: Automatically Select, Auto, Upper Paper Tray,...

  • Page 77: Media

    *2 Media For the best print quality, select the type of media you are using: Regular Thick Paper Thicker Paper Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency.

  • Page 78: Graphic

    *2 Graphic Print Quality – You can change the resolution as follows: 600 × 600 dots per inch 300 × 300 dots per inch *3 Document Options Advanced Printing Features – You can Enable or Disable Advanced Printing Features from this selection. If you disable it, Page Order, Pages Per Sheet, Copy and Collate will be disabled.

  • Page 79: Device Settings Tab

    Device Settings Tab Form To Tray Assignment – This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded. The available options are: B5 (JIS) Executive...

  • Page 80: Using The Windows -Based Brother Mfl-Pro Control Center

    Brother MFL-Pro Control Center Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder (ADF). This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications.

  • Page 81: How To Turn Off Autoload

    DCP to your Windows Drivers for your version of Windows keys, make sure the Brother Control Center application is running on your PC. (For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys, see , Page 9-4 to 9-6.)

  • Page 82: Scan Image

    You can scan an original into your E-mail application as a file attachment. Although the Brother Control Center can be configured to send only black and white or color file attachments at one time, you can easily change this setting.

  • Page 83: Brother Control Center Features

    Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.

  • Page 84: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother DCP and print the copies using any of the features of the Brother DCP printer driver—OR—you can ®...

  • Page 85: Setting Up The Scanner Configurations

    If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, and then click OK to return to the Control Center screen.

  • Page 86: Scan To File

    Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 87: Destination Folder

    Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE)

  • Page 88: Scanner Settings

    Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. E-mail Application E-mail Package—From the pull-down list, select your E-mail application.

  • Page 89: Conversion Options

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.

  • Page 90: Scan To Word Processor

    Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 91: Word Processor

    OCR and document format that you want to use: OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 92: User-Defined Button

    User-Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 93: Copy

    Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings... button. Copy Settings Brother DCP-1400 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options... button.
  • Page 94 USING SCANSOFT PAPERPORT ™ ® (For Windows ™ ® PaperPort and TextBridge ® for Brother is a document management application. You ® ™ ® PaperPort Owner’s Manual, including ScanSoft ® Pro, ScanSoft ® OCR are installed with it automatically. ®...

  • Page 95: Using Scansoft ™ Paperport ® For Brother And Scansoft ™ Textbridge ® (For Windows ® Only)

    When you double-click a folder, its items (both PaperPort files) appear on the Desktop. You can also use Windows Desktop View. ™ ® USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT ™ PaperPort ® ® items (files created using ® item is represented by a small...

  • Page 96: Links To Many Other Applications

    OCR is automatically installed with PaperPort ® Pro on your computer. ® uses the optical character recognition application ® (MAX) files in several different ways: ® ™ FOR BROTHER AND SCANSOFT TEXTBRIDGE ® ® when ® item (which is really ® ®...

  • Page 97: Exporting Items In Other Formats

    Select the OK button to save your file, or Cancel to return to the PaperPort without saving it. Accessing the Scanner To choose the Brother MFL Pro the “Select scanner”—OR—“Select source” option in your software. ® From the PaperPort window, select Acquire from the File drop-down menu or select the TWAIN or Scan button.

  • Page 98: Scanning An Image Into Your Pc

    You can also type a value in the box to set the settings. ™ 10 - 5 USING SCANSOFT PAPERPORT ® Pro offers 100 brightness settings (-50 to 50). ® ™ FOR BROTHER AND SCANSOFT TEXTBRIDGE ® screen ® ® (FOR WINDOWS ONLY)

  • Page 99: Contrast

    When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. ™ ® USING SCANSOFT PAPERPORT FOR BROTHER AND SCANSOFT ™ ® ® TEXTBRIDGE (FOR WINDOWS ONLY)

  • Page 100: Prescanning An Image

    Markups pull-down menu and the Crop option in the Options pull-down menu to refine the image. ™ 10 - 7 USING SCANSOFT PAPERPORT ® ™ FOR BROTHER AND SCANSOFT TEXTBRIDGE You can crop the prescanned image ® ® ®...

  • Page 101: Using Automatic E-Mail Printing

    Netscape Navigator Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one E-mail account on a single PC so you can print E-mail in each account automatically.

  • Page 102: Using The Brother Dcp With A New Power Macintosh

    USB cable that is no longer than 6 feet (1.8 meters). To work with your DCP your USB Equipped Apple up with Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1 (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1) Using Brother Printer Driver with Your Apple ®...
  • Page 103 To print the document: From your Macintosh scanning application software such as Simple Text, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation and Scaling, and then click OK. From your Macintosh scanning application software such as Simple Text, click File menu and select Print.

  • Page 104: Using Brother Twain Scanner Driver With Your Apple ® Macintosh

    Using Brother TWAIN Scanner Driver with ® Your Apple Macintosh The Brother DCP software includes a TWAIN Scanner driver for Macintosh ® This Macintosh TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use PaperPort...

  • Page 105: Accessing The Scanner

    Run your PaperPort software. You will see the PaperPort right corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the Select Source, and then click the PaperPort icon. Afterward, for each original you scan, choose Acquire Image by clicking ®...

  • Page 106: Settings In The Scanner Window

    Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. (Each model has different resolutions. See Specification.) Scanning Area Set the Size to one of the following: Letter (8.5 ×...

  • Page 107: Business Card Size

    Miscellaneous Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.

  • Page 108: Prescanning An Image

    Insert original in the ADF of the Brother DCP again. Adjust the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed.

  • Page 109: Optional Accessories

    Optional Accessories Paper Cassette #2 (Option) You can purchase the Paper Cassette #2 accessory (LT400) to use as a third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m Paper Cassette #2: Basis Weight: Caliper: Moisture Content: Smoothness: We Recommend:...

  • Page 110: Troubleshooting And Routine Maintenance

    DCP often identifies the problem and displays an error message. The table below explains the most common error messages. You can correct most problems by yourself. If you need additional help, call the Brother fax-back system. In USA: In Canada:...
  • Page 111 If the error message remains, open and close the front cover again. If the DCP cannot reset itself, it will display MACHINE ERROR Brother Customer Service and tell them the DCP Error number at: In USA: In Canada: In Montreal: See page 14-3.

  • Page 112: Original Jams And Paper Jams

    Original Jams and Paper Jams Based upon where the original or printed sheet is jammed, follow the appropriate set of instructions to remove it. Original is Jammed in the top of the ADF Unit Remove any paper from the ADF that is not jammed.

  • Page 113: Paper Jam

    Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck. See the following three types of paper jams. WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the DCP and cause toner to scatter on the next printed pages.

  • Page 114: Paper Is Jammed Near The Drum Unit

    Paper is Jammed near the Drum Unit Open the front cover. Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge of the jammed paper from the paper cassette. Gently pull out the jammed paper. Reinstall the drum unit.

  • Page 115: If You Are Having Difficulty With Your Dcp

    62 printable lines. Adjust the top and bottom margins in your document to allow for this. Scanning Difficulties Make sure the Brother TWAIN Driver is selected as the primary source. In PaperPort select source, and then highlight the Brother TWAIN Driver and click Select.

  • Page 116: Software Difficulties

    Brother software, the PC will show “DCP Connect Failure” each time you restart Windows message or you can turn it off by deselecting the AutoLoad PopUp check box in the Brother Control Center. (See How to Turn Off AutoLoad, page 9-2.) ®...

  • Page 117: Paper Handling Difficulties

    DIFFICULTY I cannot print from my application software. The DCP prints, but it prints incorrect information. Sometimes it prints a couple of characters and then ejects the pages. The DCP prints part of my document but does not print the last page (The LCD shows REMAINED DATA).

  • Page 118: Print Quality Difficulties

    DIFFICULTY Printed pages are curled. Printed pages are smeared. Printouts are too dark or light. Adjust the print conditions in the Print Density setting. It has Printed pages contain white stripes. White Stripes or Faint lmages Printed pages are stained with toner or have vertical stripes.
  • Page 119 DIFFICULTY The whole page is printed black. Black Page Nothing printed on the page. White Page Printed pages are marked at regular intervals. Example of Regular Marking Printed pages are blurred at the center or at either edge. Blurred Page Ghost images appear on printed pages.

  • Page 120: Packing And Shipping The Dcp

    Packing and Shipping the DCP Whenever you transport the DCP, use the packing materials that came with your DCP. If you do not pack the DCP correctly, you could void your warranty. Unplug the DCP from the AC outlet. WARNING Do not unplug the DCP after a print job until you hear the final click.
  • Page 121 Open the front cover. Remove the drum unit. Caution Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag.
  • Page 122 Pack the drum unit, toner cartridge assembly parallel cable, AC cord and printed materials in the original carton as shown below: If you are returning the DCP to Brother as part of the Exchange Service, pack Note only the DCP. Keep all separate parts to use with your “Exchange” machine.

  • Page 123: Routine Maintenance

    Lift the ADF unit. Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free cloth. If the screen still displays a scanner error, call Brother Customer Service for assistance at 1-800-284-4329 (in USA), 1-800-853-6660 (in Canada), or 1-514-685-6464 (in Montreal).

  • Page 124: Cleaning The Printer

    Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. Do not use isopropyl alcohol to clean the scanner window or toner sensor. Do not touch the scanner window with your finger. The drum unit contains toner, so handle it carefully.

  • Page 125: Cleaning The Drum Unit

    Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. Return the tab and snap it into the Home position ( ).

  • Page 126: How To Replace The Toner Cartridge

    How to Replace the Toner Cartridge WARNING Just after you use the DCP, some internal parts of the DCP will be extremely HOT! So, never touch the shaded parts shown in the illustration. Open the front cover and pull out the drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
  • Page 127 DCP. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. You can use only a genuine Brother toner cartridge (TN-430 or TN-460), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your DCP’s warranty.

  • Page 128: Replacing The Drum Unit

    Reinstall the drum unit and close the front cover. Replacing the Drum Unit The DCP uses a drum unit to create print images on paper. If the LCD shows CHANGE DRUM SOON, the drum unit is near the end of its life and it is time to purchase a new one.
  • Page 129 Follow these steps to replace the drum unit: Open the front cover. Remove the old drum unit. Place the drum unit on a drop cloth or disposable paper to avoid scattering toner. Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly.

  • Page 130: Important Information

    These notices are in effect on models sold and used in the United States only. If you experience trouble with DCP-1400, please contact a Brother Authorized Service Center for information on service or repair. If you are not able to solve a problem with your multi-function center, contact Brother Customer Service.

  • Page 131: Federal Communications Commission (Fcc) Declaration Of Conformity (For Usa Only)

    Use of controls, adjustments or performance of procedures other than those specified in this maanual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Internal laser radiation Max.

  • Page 132: Important

    A shielded interface cable should be used to ensure compliance with the limits for a Class B digital device. Warranty You must use the IEEE-1284 shielded parallel cable provided by Brother Industries, Ltd. (See , page ii) Ordering Accessories and Supplies ®...

  • Page 133: Important Safety Instructions

    Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product on an unstable cart, stand, or table.
  • Page 134 Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water.

  • Page 135: Trademarks

    Trademarks Brother is a registered trademark of Brother Industries, Ltd. The Brother logo is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 1996–2001 Brother Industries, Ltd. All rights reserved.

  • Page 136: Glossary

    Volume setting for the beep when you press a key or make an error. Brother Control Center A window that enables you to click on a button to choose the type of scanning operation you want to perform. If you set up the Control Center window to load each time you boot your PC, this window will appear each time you place an original in the ADF.

  • Page 137: Specifications

    Specifications Product Description Three performance modes are available for the 3in1 model DCP-1400: Copier, Scanner and Printer. Paper Paper Specifications for the Cassette Basis Weight: Caliper: Moisture Content: Manual Feed Slot Basis Weight: Caliper: Moisture Content: Scanner Document Size Resolution Scanning/Printing Width 8.2 inches (208 mm)

  • Page 138: Consumable Items

    Consumable Items Toner cartridge Life Expectancy: Up to 6,000 pages/high yield toner cartridges Up to 3,000 pages/standard toner cartridges (when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job. Drum Unit Life Expectancy:up to 20,000 pages There are many factors that determine the actual drum life, such as temperature, humidity, type of paper, toner you use and number of pages per print job.

  • Page 139: Printer

    Brother Printing System for Windows emulation mode of HP LaserJet IIP (PCL level 4) ® Windows 95/98/98SE/Me/2000 and Windows ® Workstation Version 4.0 driver supporting Brother Native Compression mode and bi- directional capability ® ® Apple Macintosh QuickDraw OS 8.5/8.51/8.6/9.0/9.0.4/9.1 Bi-directional parallel (IEEE-1284);...

  • Page 140: Computer Requirements

    Mac OS X v.10/10.1 (Printing Only) NOTE: USB is not supported under Windows All registered trademarks referenced herein are the property of their respective companies. Printer Driver and Scanner Driver can be downloaded from http://solutions.brother.com Printer Driver can be downloaded from http://solutions.brother.com S - 4...

  • Page 141: Parallel Interface

    Parallel Interface Interface Connector Printer Side: Amphenol FCN-685J036-L/X or equivalent Pin Assignment Pin No. Signal DATA STROBE DATA 1 DATA 2 DATA 3 DATA 4 DATA 5 DATA 6 DATA 7 DATA 8 ACKNLG BUSY SLCT AUTO FEED N.C. 0V (S.G.) 0V (S.G.) USB (Universal Serial Bus) Interface Pin Assignment...

  • Page 142: Resident Fonts

    Resident Fonts The following bitmapped fonts are resident in the DCP. Brougham 10 (12 point) Brougham 12 (10 point) Letter Gothic 16.66 (8.5 point) (Portrait and Landscape are available for the above.) Symbol Sets/Character Sets *HP mode • ISO14 JIS ASCII •...
  • Page 143 The following table shows characters available only in the corresponding character set. The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set. For other characters, see character set of Roman 8. S - 7 S P E C I F I C A T I O N S...

  • Page 144: Index

    Frequently Asked Questions (FAQs) i product support i warranties Canada vi Notice-Disclaimer of Warranties iii USA iv Brother Control Center using and configurating 9-1 to 9-14 cleaning (routine maintenance) drum unit 14-16 printer 14-15 scanner 14-14 computer requirements S-4...
  • Page 145 Scan to E-mail 9-3 Scan/OCR 9-3 shipping the machine 14-11 simultaneous printing/copying/scanning software (Macintosh Prescanning into Macintosh 12-7 printing with Brother driver 12-1 scanner settings 12-5 scanning with Brother TWAIN driver 12-3 software (Windows Brother Control Center 9-1 for DOS users 6-1...
  • Page 146 toner cartridge replacing 14-16, 14-17 Toner Save 4-2 transparencies 2-7 troubleshooting 14-1 difficulties with machine 14-6 copy quality 14-6 DOS setup 14-8 paper handling 14-8 printing 14-6, 14-9 scanning 14-6 software 14-7 error messages on LCD 14-1 jams 14-3 to 14-5 machine 14-1 to 14-2 volume, setting beeper 4-1...
  • Page 147 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807–0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We...

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