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Xerox Scanner User Manual
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Xerox Scanner User Manual

Xerox Scanner User Manual

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Tender 045
PRINTERS
Issue Date: Tuesday, May 24, 2011
Buyer: Todd Springer
Issued by: The Thames Valley District School Board
Return Date: Wednesday, June 15, 2011
12:00:00 noon, local time

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Summary of Contents for Xerox Scanner

  • Page 1 Tender 045 PRINTERS Issue Date: Tuesday, May 24, 2011 Buyer: Todd Springer Issued by: The Thames Valley District School Board Return Date: Wednesday, June 15, 2011 12:00:00 noon, local time...
  • Page 2 ITEM NO. INTRODUCTION 1.0.1 The Thames Valley District School Board (hereafter referred to as the TVDSB) invites interested parties to submit sealed submissions in response to this bid document. The TVDSB is one of the largest public school boards in the Province of Ontario and is comprised of all public schools within the counties of Elgin, Middlesex, and Oxford.
  • Page 3 ITEM NO. 2.2.1 Bidders must use the electronic bidding file (setup.exe) which is available on the internet at 2.2.1.1 www.tvdsb.ca 2.2.1.2 "Board" 2.2.1.3 “Purchasing” 2.2.1.4 “Bids” 2.2.1.5 Scroll to the end of the document, click 2.2.1.6 “Proceed to inquiry/download page”. 2.2.1.7 Proceed to the bid, click 2.2.1.8...
  • Page 4 ITEM NO. QUESTIONS 2.5.1 All questions pertaining to this bid document are to be addressed to: Todd Springer, by Fax (519) 452-2399 or email t.springer@tvdsb.on.ca no later than Monday, May 30, 2011. After this date no further inquiries, concerns or questions may be submitted. The TVDSB reserves the right to distribute a notice of content of any inquiry and the TVDSB’s response to all other registered bidders.
  • Page 5 ITEM NO. 3.2.9 Bidders must state any further discount, as a percentage, if all items are awarded to your company. 3.2.10 The TVDSB would like to take advantage of any promotions, price decreases, rebates or new technologies available during the term of the contract. Detail your company’s strategy related to future pricing, new hardware components or new technologies.

  • Page 6: Specifications/Requirements

    ITEM NO. SPECIFICATIONS/REQUIREMENTS QUALITY 4.1.1 Unless otherwise specified, supplies must be new, in good condition, fit for the purpose for which they are being acquired and free from defects. The decision of the TVDSB pertaining to items being rejected is final. 4.1.2 Manufacturers’...
  • Page 7 ITEM NO. 4.4.4.1 Packaging 4.4.4.2 “Attention To” labeling 4.4.4.3 Address to where returns should be shipped 4.4.4.4 Method of shipment (company truck, courier, transport) 4.4.4.5 If a return authorization number is required 4.4.4.6 What charges apply and who is responsible for payment 4.4.5 The TVDSB will not pay to return any goods which do not meet the specifications listed in this bid.

  • Page 8: Training / Support

    ITEM NO. TRAINING / SUPPORT 4.9.1 Installation, training and support services are a consideration in awarding this bid. Include any and all support and implementation services your company will provide, identifying certification relevant to the support role envisioned. 4.10 MANUALS 4.10.1 ORIGINAL copies of SERVICE MANUALS, SCHEMATICS, OPERATING MANUALS and PARTS LISTS should be furnished for all items identified in the Product Specification List - Worksheet B that...
  • Page 9 TENDER 045 - PRINTERS 2012 TERMS AND CONDITIONS WILL COMPLY/WILL NOT ITEM NO. TERMS AND CONDITIONS COMPLY COMMENT 4.11.9 The TVDSB reserves the right to initiate a survey to measure customers’ satisfaction. FIRM NAME : ______________________________ SIGNATURE : ______________________________________...

  • Page 10: General Terms And Conditions

    ITEM NO. 4.12 ENVIRONMENT 4.12.1 Bidder(s) should include a detailed description of any environmental initiative and how your program would be implemented and benefit TVDSB. TERMS AND CONDITIONS GENERAL TERMS AND CONDITIONS 5.1.1 Any response submitted to the bid is IRREVOCABLE for 120 days. 5.1.2 A bidder who has already submitted a bid may submit an addendum in writing and signed by the bidder at any time up to the official closing time.
  • Page 11 ITEM NO. 5.1.11 All of the terms and conditions of this bid are deemed to be accepted by the bidder and incorporated into the bidder’s proposal submission. It is the TVDSB’s intention that the Terms and Conditions stated in this bid and the successful bidder’s response to this bid will form the contract between TVDSB and the successful bidder(s).
  • Page 12 ITEM NO. 5.1.18 The TVDSB reserves the right to demand the removal of any successful bidder’s employees or contracted staff engaged in this contract if, in the TVDSB’s opinion, their conduct has been of an unacceptable nature. 5.1.19 The successful bidder(s) will be responsible for seeing that regular supervision is maintained over all working personnel.
  • Page 13 ITEM NO. 5.3.2 A bidder specifically consents to the disclosure of any and all information contained in their bid submission or any addendum pursuant to a request for disclosure pursuant to a Municipal Freedom of Information and Protection of Privacy Act and such consent shall be considered a consent given pursuant to Subsection 10(2) of the said Act.
  • Page 14 ITEM NO. 5.5.4 The Occupational Health and Safety Act describes the responsibilities of an employer. The TVDSB requires contractors maintain procedures, training and enforcement so that the responsibilities are carried out at our workplace. The contract shall abide by and strictly adhere to the regulations and conditions set out and laid down by the most current versions of the Occupational Health and Safety Act, 1990, Chapter 0-1.
  • Page 15 ITEM NO. 5.7.2.2 Personal Injury & Property Damage 5.7.2.3 Non-Owned Automobile Liability 5.7.2.4 Owners and Contractors Protective Coverage 5.7.2.5 Contractual Liability 5.7.2.6 Broad Form Property Damage 5.7.2.7 Products & Completed Operation Insurance 5.7.2.8 Contingent Employees Liability 5.7.2.9 Cross Liability Clause and Severability of Interest Clause 5.7.3 Upon an award to the successful bidder(s) by the TVDSB, the successful bidder(s) shall be required to submit certification in a form satisfactory to the TVDSB of the above-mentioned coverage to...
  • Page 16 ITEM NO. 5.8.3 Bidders should show proof with the submission of this bid, that upon the award of this contract that it will be covered by Automobile Liability Insurance with coverage limits of $2 million (Commercial and $1 million on all personally owned vehicles) per occurrence for liability arising at law for damages caused by reason or bodily injury (including death) or damage to property by its employees or subcontractors.
  • Page 17 ITEM NO. 6.1.1.8 Reference 2 - Address: 6.1.1.9 Reference 2 - Contact Name: 6.1.1.10 Reference 2 - Phone Number: 6.1.1.11 Reference 2 - Fax Number: 6.1.1.12 Reference 2 - e-mail address: 6.1.1.13 Reference 3 - Company Name: 6.1.1.14 Reference 3 - Address: 6.1.1.15 Reference 3 - Contact Name: 6.1.1.16...
  • Page 18 ITEM NO. 7.1.3.5 2012045v.dbf 7.1.3.6 2012045a.cdx 7.1.3.7 2012045g.cdx, 7.1.3.8 2012045v.cdx 7.1.3.9 Appendices 045.xls - Terms & Conditions in Excel format - Electronic Response Required 7.1.4 It is the bidders responsibility to ensure that the necessary “files” are on the diskette CD, or memory stick.
  • Page 19 ITEM NO. 8.2.1.2 "Board" 8.2.1.3 “Purchasing” 8.2.1.4 "Bids" 8.2.1.5 “Electronic Bidding Instructions, Bid Download and Bid Results”, 8.2.1.6 Scroll to the end of the document, click 8.2.1.7 “Proceed to inquiry/download page”. 8.2.1.8 Proceed to the Bid, click 8.2.1.9 “Results - Check Mark” 8.2.1.10 View documents in PDF format.
  • Page 20 ITEM NO. ELECTRONIC BIDDING INSTRUCTIONS DOWNLOADING BID DOCUMENTS 9.1.1 All documents are available from the TVDSB Web Site at www.tvdsb.ca 9.1.2 Click "Board" 9.1.3 Click “Purchasing” 9.1.4 Click "Bids" 9.1.5 Read “Electronic Bidding Instructions, Bid Download and Bid Results” or “Bids” 9.1.6 Click “Proceed to Inquiry/Download page”...
  • Page 21 ITEM NO. HELP SECTION AND TIPS FOR USING THE BID PROGRAM 9.5.1 The “Help” section may be referred to at any time while using the program. 9.5.2 Bidders MUST answer all questions on the Company Information Screen before you can proceed. 9.5.3 If you do not wish to bid on an item, do not enter “NO BID”;...
  • Page 22 ITEM NO. 9.7.2.9 A message may appear, “NO COMMENT REPORT FOUND.” Please ignore this, press “Ok” to continue. 9.7.2.10 If you did not bid on any items requiring an answer, a message will appear "NO ANSWER RECORDS FOUND.” Press "OK" to continue. THE RETURN DISKETTE, CD OR MEMORY STICK: 9.8.1 Check to ensure that the “eight (8) files”...

  • Page 23: E-Mail Address

    ITEM NO. 10.0 SIGNATURE PAGE 10.1 This section must be completed, signed, and included with your submission for your bid to be accepted. 10.2 I hereby acknowledge and agree that I have read and completed all of the preceding Contract Terms and Conditions and all Appendices.
  • Page 24 Thames Valley District School Board Tender Details - Tender # 45 Item Product # 172671 FAX MACHINE - PLAIN (BOND) PAPER - CCITT Group 3 - 14.4 bps Fax Modem - Must use plain paper - Minumum 20 page automatic document feeder - Minumum 200 sheet letter/legal paper capacity - Minumum 512KB memory for storing up to...
  • Page 25 Item Product # - Minimum 20 page document feeder - Minimum 8 MB memory - Stores up to 500 pages for out of paper reception and quick scan - Activity report transmission verification by stamp or printed copy - Broadcasting up to 270 locations - c/w catch tray for outgoing &...
  • Page 26 Item Product # NETGEAR PS121NA or equivalent STATE LENGTH OF WARRANTY: _________________ __________________________________________________ Does this include ALL Parts, Labour and Travel/Mileage Expenses? YES [ ] NO [ ] If no, please specify: ____________________ 172620 PRINTER - INKJET - COLOUR - NETWORKED - handles paper 13"...
  • Page 27 Item Product # 172618 PRINTER - INKJET - COLOUR - STAND ALONE - Network Ready - minimum 16MB RAM Memory - minimum 80 sheet paper input tray - up to 1,000 pages per month - c/w print cartridges - print speed: color 21 ppm, black 28 ppm - c/w USB 2.0 cable - Supports: Windows 98, 2000, XP and 7, Server 2008...
  • Page 28 Item Product # - Smart Label software included - Supports: Windows 98, 2000, XP and 7, Server 2008 - c/w all necessary cards and network cable Seiko Smart Label Printer 440 or equivalent STATE LENGTH OF WARRANTY: _________________ __________________________________________________ Does this include ALL Parts, Labour and Travel/Mileage Expenses? YES [ ] NO [ ] If no, please specify: ____________________ 172609...
  • Page 29 Item Product # 172601 PRINTER - LASER - NETWORKED - COLOUR - minimum 8 ppm - single-sheet feed slot & 250-sheet tray - minimum 16MB Memory - c/w print cartridges, USB port - c/w built in ethernet wired network - Supports: Windows 98, 2000, XP and 7, Server 2008 - c/w PARTS LIST, SERVICE MANUAL, SOFTWARE, SCHEMATICS &...
  • Page 30 - up to 8,000 pages per month - Fax: transmission speed minimum 3 seconds per page - 500 pages minimum memory - Scanner: minimum 1200 x 1200 dpi - Copier: up to 19 copies per minute - minimum 600 x 400 dpi - c/w USB cable...
  • Page 31 TRAVEL EXPENSES: YES: [ ] NO: [ ] IF NO, PLEASE SPECIFY: ____________________ ___________________________________________ 172625 SCANNER - COLOUR - FLATBED - minimum 4800 x 4800 dpi - minimum 48-bit colour depth - maximum document size 8.5" x 14" - network sharable...
  • Page 32 -Max. Scanning Area: 216 x 910 mm (8.5" x 36") A4 Letter / Legal size -TWAIN compliant - Net Weight: Approx. 330g (scanner only) - Dimensions: (D x W x H) 47 x 274 x 33.8 mm (scanner only) - Scan Speed: 3 pages per minute...
  • Page 33 Item Product # Supports: Windows 98, 2000, XP, and 7, Server 2008 Plustek Mobile Office S400 or equivalent STATE LENGTH OF WARRANTY: _________________ __________________________________________________ Does this include ALL Parts, Labour and Travel/Mileage Expenses? YES [ ] NO [ ] If no, please specify: ____________________ Overview SERVICE/RENTAL &...
  • Page 34 Item Product # Ricoh SP4100NL or equivalent STATE LENGTH OF WARRANTY: _________________ __________________________________________________ Does this include ALL Parts, Labour and Travel/Mileage Expenses? YES [ ] NO [ ] If no, please specify: ____________________ 170563 Network Connected Printer Device can be used (not more than three years old) Must come with service contract covering toner and maintenance costs (please quote...