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Xerox Printer/Fax/Scanner/Copier WC5230 Setup Manual

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Quick Scan Features
Setup Guide
This guide includes instructions for:
Scan to E-mail Setup
Scan to Mailbox Setup
Network Scanning Setup
Scan to PC Setup
Some models need to have optional kits installed to use these scan features, and some models
do not support some of the scan features. For details, contact the Xerox Welcome Center.
Scan to E-mail Setup
Hard copies can be scanned at the machine and sent to remote clients as E-mail attachments
in TIFF, PDF, XPS, or JPEG* format. SMTP and POP3 mail servers are used to send and
receive E-mail respectively.
*: The JPEG file format is supported by the WorkCentre 5225A/5230A only.
See also:
System Administration Guide: Contains details about E-mail setup.
on page 1
on page 6
on page 9
on page 12
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XE3024EN0-2

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Summary of Contents for Xerox Printer/Fax/Scanner/Copier WC5230

  • Page 1 12 Some models need to have optional kits installed to use these scan features, and some models do not support some of the scan features. For details, contact the Xerox Welcome Center. Scan to E-mail Setup Hard copies can be scanned at the machine and sent to remote clients as E-mail attachments in TIFF, PDF, XPS, or JPEG* format.

  • Page 2: Prerequisites For Scan To E-Mail Setup

    Prerequisites for Scan to E-mail Setup Confirm that: An existing operational network using TCP/IP is available. DNS and the Domain Name settings for the network have been correctly set up for the machine. The machine has been set up with DNS (if you will be entering the Host Name of the SMTP server into the machine).

  • Page 3: Procedure For Scan To E-Mail Setup

    Procedure for Scan to E-mail Setup Press the <Log In/Out> button, then type the login ID “11111” and select [Enter]. Press the <Machine Status> button, then select the [Tools] tab. Select [System Settings], then select [Connectivity & Network Setup]. Select [Port Settings]. On the [Port Settings] screen, scroll to and select [Send E-mail] and then select [Change Settings].
  • Page 4 Procedure for Configuring the Outgoing E-mail Settings From a workstation, open up a web browser (such as Internet Explorer), and then enter the IP address. If connected properly, you should see the CentreWare Internet Services web page for your machine. Set up the SMTP server configuration via CentreWare Internet Services: Click the [Properties] tab.

  • Page 5: Scan To E-Mail Troubleshooting

    Scan to E-mail Troubleshooting For internal corporate mail servers, substitute the word “Corporate” for “ISP” in the following troubleshooting table. Symptom Incorrect Mail Server or Host Name Incorrect settings in Microsoft Outlook Express Incorrect multifunction machine E-mail address entered ISP requires SMTP authentication to their mail server SMTP error at...

  • Page 6: Prerequisites For Scan To Mailbox Setup

    Scan to Mailbox Setup This feature allows documents to be stored in a mailbox for future processing. Scan to Mailbox can be set up using the machine control panel or a network computer through the CentreWare Internet Services webpage. Instructions for each method are shown. See also: System Administration Guide: Contains details concerning Network Scanning setup.

  • Page 7: Procedure For Scan To Mailbox Setup Through Centreware Internet Services

    Procedure for Scan to Mailbox Setup through CentreWare Internet Services From a workstation, open up a web browser (such as Internet Explorer), and then enter the machine’s IP address. If connected properly, you should see the CentreWare Internet Services web page for your machine. Click the [Scan] tab.
  • Page 8 Procedure for Scanning to Mailbox From the All Services screen, select [Scan to Mailbox]. When the [Scan to Mailbox] screen displays, a list of Mailboxes will be shown. Use the scroll bar to scroll through the icons to locate your Mailbox. Select your Mailbox by selecting its selection line on the touch screen.

  • Page 9: Prerequisites For Network Scanning Setup

    Network Scanning Setup Network scanning uses FTP, SMB, Netware, HTTP, or HTTPS protocols to transfer a scanned document on to a server or a client. Templates (scanned file properties) and repositories (destination folders) need to be set up to enable network scanning. See also: System Administration Guide: Contains details about Network Scanning setup.
  • Page 10 Select [Close] until the [Port Settings] screen is displayed. If you plan to use the [FTP] protocol with Network Scanning, enable the [FTP] client port on the machine. Select [System Settings]. Select [Connectivity & Network Setup]. Select [Port Settings]. From the [Port Settings] screen, select [FTP Client] and then select [Change Settings].
  • Page 11 Click [Apply] to save any changes, or [Undo] to exit without saving changes. If you clicked [Apply], be prepared to enter the administrator User Name (default of “11111”) and Passcode (default of “x-admin”), if prompted. To set parameters for Document Management Fields (optional), click [Add] in the [Document Management Field] information section.

  • Page 12: Scan To Pc Setup

    Scan to PC Setup Files can be scanned on the multifunction machine and routed to a server or a client using FTP or SMB protocols. Directory structures (repositories) need to be created on the server to hold the scanned documents. See also: System Administration Guide: Contains more details concerning Scan to PC setup.
  • Page 13 Procedure for Setup of Scan to PC To use Scan to PC (FTP/SMB) you need to enable the applicable Ports (SMB or FTP client) on the machine, and make sure that an IP address has been set on the machine. Note The configuration can also be performed using CentreWare Internet Services.
  • Page 14 Procedure for Scan to PC (FTP/SMB) After the appropriate Ports have been enabled and TCP/IP has been configured, the Scan to PC (FTP/SMB) feature can be used as follows. Select [Scan to PC] from the [All Services] screen. Select [Transfer Protocol], select a protocol, and select [Save]. Select the blank lines on the screen and manually enter Server settings.

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