Scanning Documents To Collections And Workspaces - Xerox DocuShare 6.0 User Manual

Using the Email Agent
Scanning documents to collections and
workspaces
If you have access to a multifunction device that supports scan to email, you can scan
documents to DocuShare collections and workspaces. Before you can scan documents,
you need the email address of your DocuShare server, which your DocuShare
administrator can provide.
Note: Since the user interface for multifunction devices can vary, the following procedure
provides general steps for scanning a document to DocuShare.
To scan a document:
1. Place a document in the document feeder.
2. Display the scan to email screen.
3. In the From: field, enter the email address of the sender. The email address you
enter must be identical to an email address for a registered user on the
DocuShare server. If there is no match, it may be rejected or a default owner
name is assigned.
4. In the To: field, enter the enter the email address of the DocuShare server.
Example: docushareserver@emaildomain
Note: If the device supports templates, it is recommended that you create a template with
the From: and To: fields specified.
5. Optionally, in the Subject: field, enclose within angle brackets the word TO: or
Upload: and the object handle or email alias.
Example: Program Update <TO: Collection-45, TeamWorkspace>
6. Press the Start button.
The device scans the document and then emails it either to the sender's personal
collection (if you did not perform step 5) or to the containers specified in step 5. The format
of the scanned document varies, depending on the type of multifunction device you use.
DocuShare Email Agent User Guide

Scanning documents to collections and workspaces

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